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Res. No. 117-08-12714 attachmentm ARCHITECTURE, ENGINEERING, F'LANNING_ FN 22r 2008 EXECUTIVE SUMMARY COST ESTIM ATE SITE CONTEXT & CONSTRAINTS APPENDIX South Miami Park Master Plan City of South Miami Final Report Executive $g�� July 22i 2008 SMP MASTER PLAN R"v f Ail" SCALE: I"= 30'-0" 4 (A z Milo OIL z 0 mo I0. am I 00 a.j LU 104 U. W z 0 OMM M I- , CL 00 Mj On LL. V) z 0 mom Ml- 0 Z�- 0:3 MO MM 99 LL M� >Elm X� OPTION D3 - FINAL HYBRID OPTION.......... : : .........................0 NCEPT UAL COST ESTIMATE South Miami Park Master Plan Development LA- Trees Relocated 39 ea $500 $19,500 LA- Trees New 308 ea $800 $246,400 LA- Shrubs & Vines 1,000 ea $20 $20,000 LA- Sod 217,800 sf $0,25 $54,450 Irrigation I LS $35,000 $35,000 BLDG. Reldhouse w/ site prep & utilities 5000 sf $300 $1,500,000 BLDG, Storage wt site prep& utilites 800 Sf $150 $120,000 BLDG. Picnir-froilet (600 sf x 2) 1200 sf $200 $240,000 Septic Tank and Drain Field 3 ea $25,000 $75,000 Entry Feature wisite prep & utilities 819 sf $175 $143,325 Water Feature 225 sf $50 $11,250 Chain Link Fencing & Gates 2,393 if $25 $59,825 Side Walk 24,274 sf $10 $242,740 Side Walk Pavers 9,332 sf $$ $46,660 Asphalt Roadway & Parking 106,354 sf $0.40 $42,542 6" limerock base (5211 so 3,491 cy $15 $52,365 Wheel stops 217 ea $30 $6,510 pavement striping I LS $6,000 $6,000 Park Benches 10 ea $600 $6,000 Park Shade Structures 20 @ 8'X IS ea $2,000 $40,000 Park Umbrella Tables 9 @ V DIA. ea $1,000 $9,000 Bicycle Racks 3 ea $1,500 $4,500 Perimeter Retaining Wall 2,400 if $315 $756,000 Sports Field Lighting na ea $0 $0 Artificial Turf na sf $0 $0 Parking/Roadway Lighting 20 ea $6,000 $120,000 Drainage Modifications I LS $15,000 $15,000 Fire Hydrants 8 ea $4,000 $32,000 Single Post Signs 15 ea $250 $3,750 fee 6% $265,887.84 GLPD 1,50% $70,460.28 builders risk insurance 3% $143,034.$6 contractors allowance 4% $190,712,49 owner's contingency 3% $147,325.40 p &p bond 1% $50,581.72 Sub Total GC 29% $1,196,258.68 $11,196,259 TOTAL PROJECT CONSTIR I KOM- $5,299,466 � All � � � � } $ SOUTH MIAMX PARK.- SXTE PHOTOS PLANNING OBJECTXVES.-- ADDITIONAL RESTROOM FACILITIES ADDITIONAL A ENHANCE CURRENT FIELD ACTIVITES SITE CONSTRAINTS: PARK SURr D ACRES - BERM CONSUMES % OF PARK WIDTH 41 LF RESTRICTED NORTH-SOUTH SITE DIMENSIONS, - SEVERELY COMPROMISES BALANCED 11 LANDSCAPE BUFFER, ROAD & PARKING, AND FIELD LAYOUT PARKING SPACES SOUTH BERM " O BEAM CONSUMES 20% OF OVERALL PARK AREA BERM CONSUMES r OF OVERALL PAR RETAINING CONSTRUCTED TO FULLY �� t � � � : : } � � I : � I \# E2 ?« # � #® 7 #� /� ..� \» ty /k /� /� ƒ# �2 ■\ \/ � ? #» � ^ �? ��¥ kd «+ OPTION Al.- PI ZONE PARKING DEVELOPMENT LAYOUT PARKING SW 44 TERRACE a= Mfl, «� 6z � 2 2 ARCHITECTURE. » ENGINEERING, PLANNING, . A 4 ARCHITECTURE, ENGINEERING PLANNING SMP MASTER PLAN SCALE: 1"= 30'-0' 2 SW 44 TERRACE I SIMULTANEOUS FIELD USE: WEST FIELD: (4) 4 ON 4 FLAG FOOTBALL (1) HIGH SCHOOL SOCCER (1) HIGH SCHOOL LACROSSE (1) HIGH SCHOOL FOOTBALL F-JCK' 7 IP MASi��R PLAN F.., K 1P QIKAIII WEST FIELD: (6) 4 ON 4 FLAB FOOTBALL (1) I-IICH CHCL tCGFH- (1) HIGH SCHOOL LACROSSE z (1) HIGH SCHOOL FOOTBALL SW 44 TERRACE GARDENS i w D OPTION HYBRID Dl PARKING ® �x { '3tn� �, t,'£,St? C I " ES GATEWAY FEATURE AT EAST ENTRANCE VW/ 2 PAVILIONS, CONCESSION 31 EXISTING SPADES + 190 NEW SPACES = 221 {? t�p 3,w "3, k ARCHITECTURE ENGI ECER NG, PLANNING, KIOSKS AND RE TROOM 171 ENTRY PARKING PARE = 171 FAMILY ORIENTED USE: UMBRELLA TABLES AND COVERED TOTAL PARKING PAr�E �� ,; CANOPIES - PERIMETER WALKING PATH & BENCHES OPTIONAL PARALLEL PARKING SPACES 31 PERMANENT ` SHADE STRUCTURES INCORPORATED FOR FIELD TOTAL PARKING SPACES 423 6°'EV 1ATk:.A6 \+7! �t�i ,`.f �a'l :4h1'"i' {i. �'.x .. SPECTATORS pT'+ppS t .,r.. 5, FI& 2P 4✓. -STER* I`�.L D I4A%1'1'..�.; "'PA „c?,, a°. «L '� ) W LICK 4 ..LI1 K - INTERMEDIATE ROAD AT MID -FIELD BUILDING, STRUCTURE WITH PAVER Ask _ +®.—A*-- _ e : ,. >. ., ...� .. Zi �.—, —. �� Yh!r. �%`�� m "�%'Ca'+ �° *+�x. v ELLIC ; !w R . �R ,,` . K`EB'OB 6}'.R, 2y� KG IRi �i EAST FIELD. + � :,�. � ,. gar .� _.: ;; MCHARRYASSOCIATES MEETING MINUTES Date: January 23, 2008 — ift ♦ Re: C4 of South Miami South Miami Park (SMP) Master Plan Kick-off meeting — ... ................. .......................... ....... ................................... ........ ............. Attendees: Jay Beckman City Commissioner Ajibola Balogun Assistant City Manager abalogun@cityofsouthmiami.net Cesar Garcia City Parks Director cgarcia@cityofsouthmiami.net Jose Olivo City Cps Manager — Engineering/Construction jolivo@cityofsouthmiat-ni.net Sandy Youkilis Planning Consultant syoukilis@cityofsouthmiami.net Alfred Sanchez YMCA of Greater Miami CEO asanchez@ymcamiami.org Rhonda Ludwig YMCA of Greater Miami Facilities Dir. rludwig@ymcamiami.org Ann Pope YMCA of Greater Miami annpopeObellsouth.net Pedro Vilallonga YMCA of Greater Miami pvilailonga@ymcamiami.org Steve Arsenault Miami Sports and Social Club steve@tmssc.com Michael Engeuke Miami Premier Soccer Club meegcc@hotmail.com Guillermo Chacon South Florida Sports League williec@sfsl.org Rod Grozier Triangle2 Partners rod@triangle2.org Alison Ferrera MC Harry Associates aferrera@mcharry.com Tom Carlson MC Harry Associates tcarlson@mcharry.com Commissioner Beckman and Assistant City Manager Balogun delivered a brief overview of the City's Master Plan expectations for South Miami Park which are focused on holistic resolution of the somewhat divergent goals and objectives for the park as expressed by various stakeholders including the City, YMCA, sports program vendors, and the surrounding neighborhood interest groups. A range of alternatives will be considered leading to a consolidated master plan for future park development. Tom Carlson summarized the preliminary project schedule developed by MC Harry (see attachment). Issues and Interests `l. peak demand for parking far exceeds current capacity (101 spaces on site not including handicap parking spaces) and must be remedied. 2. toilet facilities serving the playing field environment are extremely inadequate, 3. perimeter security is critical to developing a safe play environment. 4. noise control is an interest of the surrounding neighborhood. 5. evening sports events would require field lighting that may be of concern to the surrounding neighbors if 'light spill' is not controlled. 6. pedestrian and bicycle access must be well integrated into the master plan 7. pedestrian paths to be secure due to children safety 8. fields to have capacity to have multiple games occurring at same time (possibly 5 at a time) 'YMCA 1. the indoor activities center proposed by YMCA for this parks part of a larger program to develop family oriented facilities throughout the county, and cited the 52,000 sf Westin Regional Park project as a good example of what they hope to achieve. 2. YMCA representatives distributed copies of their `Initial Schematic Design' document, dated December 2007, and describing their proposed architectural program for a +/- 35,000 sf (minimum build out) facility; related plans and elevations, and a tentative schedule identifying a start of construction in December 2009. 3, the proposed architectural program includes lobby/entry and support space, maintenance/mechanical areas; youth/community areas; wellness venues; aquatic center; and locker rooms. South Miami Park Master Plan Miami Sports and Social Club 10 this club currently has 3i3OO members in Dade ounty 2. their current program calls for SIVIP field use from 10'00 am to 00 pm on Sundays only� They Would like to expand their program to include field use fro 00 pm to 110i.00 pm on weekdays, but recognize that this would require field lighting that is hot how available. Miami Premier Soccer Club 1. this club provides soccer and other athletic activities for young women. 2. SMP games are currently scheduled on Saturdays and Sundays. South Florida Sjgorts Leagy 1. the Sports League has approximately 1500 adult and 800 youth member& 2. they currently schedule their SMP fi�ld activities on Saturdays from 9:00 am to 3.00 pma 3. current programs include youth and adult flag football & cheerleading attachment MCHarr y Preliminary Project Schedule South Miami Park Master Plan MEETING MINUTES Date: January 25, 2008 — Friday 11,30 am @ City Hall To: Ajibola Balogun and Cesar Garcia RIM MIN Cesar Garcia City Parks Director cgarcia@cityofsouthmiami.net Julian Perez City Planning Director jperez@cityofsouthmiami.net Sandy Youldlis Planning Consultant syoukilisCo)citvofsouthiiiiami.net Dario Gonzalez PE Building Official Dgonzalez@cityofsouthmiami.net Tom Carlson MC Harry Associates tcarlson@mcharry.com Cesar Garcia delivered a brief overview of the City's Master Plan program for South Miami Park clarifying that MC Harry is the city's parks master planning consultant. Following a brief review of discussions from the Wednesday, January 23d meeting with stakeholders, Tom Carlson solicited comments from the city planning representatives. Note: immediately following the meeting, Tom Carlson picked up from the planning office a collection of excerpts from the South Miami Land Development Code prepared by the planning director. This information included a zoning map of the South Miami Park property and surrounding areas; page 94 parking requirements; and pages 30 thru 36 defining the 'permitted use' in each zoning district. South Miami Park Master Plan MCHARRYASSOCIATES MEETING MINUTES Date: January 30, 2008 —Wednesday 4prn @ Murray Park Community Center To: Ajibola Balogun and Cesar Garcia I -no N Cesar Garcia City Parks Director cgarcia@cityofsouthmiami.net Bernard Hannah Parks & Recreation Supervisor Rudy De Latorre City of South Miami Alison Ferrera MC Harry Associates aferrera@mcharry.com Tom Carlson MC Harry Associates tcarlson@mcharry.com Current W4st End Field Use 1 6 simultaneous flag football fields 2. Socceri lacrosse, and tackle football each played independently South Miami Park Master Plan MCHARRYASSOCIATES MEETING MINUTES Date: February 8, 2008 — Friday 1:30 pm @ Murray Park Community Center To! Ajilbola Balogun and Cesar Garcia 9-N M- Ajibola Balogun Public Works Director abalogun@cityofsouthmiami.net Cesar Garcia City Parks Director cgarcla@cityofsouthmiami.net Bernard Hannah Parks & Recreation Supervisor Rudy De Latorre City of South Miami Alison Ferrera MC Harry Associates aferrera@mcharry.com Tom Carlson MC Harry Associates tcarlson@mcharry.com solutlon� I I I I R-17-JR-191 I rd I I LZM I VI UK 6410 10111 Scheme A footion 9) — neighborhood access 1 Parking count = +/- 220 spaces 2i Neighborhood access points at NW & SIE portions of the park 3. Neighborhood paths towards midfield building 4i Children's playground accommodated 5. Perimeter road and parking Scheme B (option 10) — parKigg_ 1, Parking count= +/- 250 spaces 2. No neighborhood access & Children's playground accommodatel 4, Perimeter road and parking 1 . Parking count = +1- 150 spaces 2. Neighborhood access points at NW & SE portions of the park 3. Neighborhood paths towards midfield building 4. Children's playground accommodated 5 Fields maximized With (6) flag football fields 6� Midfield building accessed via micifield road T Perimeter road ends at midfield building Other here 1. berms/retaining wall South Miami Park Master Ran LU W LU LU CO M C) C) M 4:7) S C) C> co 'j? co �r LL to to LL1 0 cs 0 C:) M LLJ I-- ZD 0 0 0 2. maintenance 3. toilet room fixture count 4. sports field lighting 5. noise control 6. concessions delivery 7. garbage truck access 8. fire truck access 9. area drainage 10. MIDCPS collaboration 11. one on one meetings with commissioners 12. schedule for first commission workshop N�o� it was agreed that the •ark's parking count would include 31 s�paces, which are located on the YMCA prop on the zoning line between the PR & PI property. The meeting concluded at approximately 2:45 prn. South Miami Park Master Plan MEETING MINUTES Date: March 5, 2008 —Wednesday 9:00 am @ City Hall To: Ailbola Balogun & Cesar Garcia Attendees: Commissioner Jay Beckman Carla Ascencio-Savola Ajibola Balogun Cesar Garcia Tom Carlson Alison Ferrera City Comissioner Miami-Dade County Chairwoman Assistant City Manager City Parks Director MC Harry Associates MC Harry Associates csavola@aol.com abalogun@cityofsouthmiami.net cgarcia@cityofsouthi-niami.net tcarlson(a)mchar(y.com aferreraO)mchaEoLcom _5 LU LU Ld X C� CD Lil C� CO CD CD CO 0� (,0 CD U_ Ui CO C 10 :3 cl� 0 ca ra �2 CO cz, M Uj F_ :D (0 0 0 0 to ID CO MURRIM Conclusion MCHarry to provide a fourth, 'hybrid', option based on Option A. This Option 'D'will remove the neighborhood walk4q entrances and add angled parking to the south side location where the south walk-in entrance is located . in addition MCHarry will increase the walking paths throughout the J perimeter of the sitei keeping in mind to retain the landscape buffer for the neighbors. Theme a concluded at approximately 10: 1 5am. MCHARRYASSOCIATES MEETING m- --~--~-- — --~— ' MINUTES - ~ Date: March 5, 200 -- Hall Mayor Horace Feliu Mayor of City of South Miami Cesar Garcia City Parks Director cgarcia@cityofsouthmiai-ni.net Tom Carlson NC Harry Associates tcarlsonRi-ncharry.com Alison Ferrera MC Harry Associates aferrera(a)mcharry.com Following a brief overview of the South Miami Park 10 acre site split 7WO between P&R zoning (South Miami Park proper) and P1 zoning (YMCA development area)� Tom Carlson discussed the park's primary need for parking and toilet room facilities and proceeded to discuss the (3) options MCHarry has documented to d�te The following is a brief overview of each optiow , 1 - Maximizes on-site parking; 2. Gateway feature at East entrance with (2) picnic pavilions and restroom buildings; 3. Main 'field house' building, centrally located, which is intended to accommodate concession space, restrooms and park offices-, 4� Adjacent tot lot-, * Neighborhood access from park entrance only; * Loop road with 306 parking spaces on 7 acreP&R' parcel The sheeting concluded at approximately 11:30 am. MCHARRYASSOCIATES MEETING MINUTES Date: March 6, 2008 — Thursday 10:00 am @ City Hall ~~,~—.~~~~°..~~°.,°~., ............................ ......... ......................... ~`~. Vice Mayor Brian Beasley - Cesar Garcia City Parks Director cgarcia@cityofsouthmiami.net Tom Carlson MC Harry Associates tcarlson@mchaLry.com WON option Al. Pi Zone Pa This develooment oUtion is a common extension to Ootlons� Conclusion MCHarry will investigate the field spacing options to fit the perimeter road if possible. The meeting concluded at approximately 1 lam. MCHARRYASSOCIATES MEETING MINUTES Date: March 6, 2008 — Thursday 11:20 am @ City Hall To Ajibola Balogun & Cesar Garcia Re: City of South Miami South Miami Park (SMP) Master Plan SMP Master Plan Options: Commissioner Discussion ................ .......... ............ ---- ....... Attendees; Commissioner Wiscombe City Commissioner Ajibola Balogun Assistant City Manager abalogun@cityofsouthmiami.net Cesar Garcia City Parks Director cgarcia@cityofsouthmiami.net Tom Carlson MC Harry Associates tcarlsonp_mcharrycom Alison Ferrera MC Harry Associates aferrera@mcharty.com 14. Commissioner Wiscombe suggested reducing the mid-field building footprint and consider the delivery function / needs. 15. Volleyball and tennis were discussed as possible additions to the park. a. Commissioner Wiscombe suggested not even mentioning this to the community and to keep the park's program limited. 16. Commissioner Wiscombe noted the option of adding checkerboard layouts at the umbrella tables. Conclusion MCHarry will investigate the above-mentioned options and concerns and incorporate them into Option D. MCHARRYASSOCIATES MEETING MINUTES Date: March 11, 2008 —Tuesday 4:30 am @ City Hall To Ajibola Ballogun & Cesar Garcia 8i-� Commissioner Palmer City Commissioner Ajibola Balogun Assistant City Manager abalogun@cityofsouthmiami.net Cesar Garcia Parks & Recreation Director caarciaO).citvofsouthmiarni. net Bernard Hannah Parks & Recreation Supervisor Tom Carlson MC Harry Associates tcarlsonAmcharrv.corn 22fiqrt : FieldJtion 1. Maximizes field use with 6 simultaneous flag football fields at the west side field area-, 2. Gateway feature at East entrance with (2) picnic pavilions and restroom buildings-, 3. Main 'field house' building, centrally located, which is intended to accommodate concession space, restrooms and park offices; 4. Adjacent tot lot 5. Field layout opportunities include a mix of the following: 6 flag football fields, 1 high soccer field, 1 high school lacrosse field, 1 high school football field, 1 tackle football field 6. Neighborhood access via neighborhood walk-in entrances from SW 601h Street (north and south) accessing limited walking paths leading to 'field house' activity area-, 7. 181 parking spaces on 7 acre 'P&R' parcel • option This develoment « n extension to • Conclusion MCHarry will investigate the agave- mentioned options and concerns and incorporate there into Option D. MEETING MINUTES Date: March 27, 2008 — Thursday 5:30 prn @ City Hall To: Ajibola Balogun & Cesar Garcia Attendees: Mayor Horace Feliu Vice Mayor Brian Beasley Commissioner Jay Beckman Commissioner Wiscombe Commissioner Palmer Ajibola Balogun Cesar Garcia Parks & Recreation Board Torn - Carlson- Alison Ferrera Mayor of City of South Miami Vice Mayor City Comissioner City Commissioner City Commissioner City Manager City Parks Director MC Harry Associates MC Harry Associates abalogun@cityofsouthmiami.net cgarciap_cjtyofsouthmiami. net tcarlsonQi-ncharry.com aferrera@mcharMcom Conclusion Both the City Commissioners Board and Parks & Recreation Board agreed that the Hybrid Option D is the layout they would like to continue with and present to the community. The meeting concluded at approximately 6:40 m. MCHARRYASSOCIATES MEETING MINUTES Date: April 3, 2008 — Thursday 5.,20 pm @ City Hall To Ajibola Balogun & Cesar Garcia Following a brief introduction by Ajibola Balogun, Tom Carlson presented a PowerPoint presentation discussing the park context, park restraints, Park Entry Option, and Hybrid Option D. The following are community comments, suggestions, and complaints in response to Hybrid Option D: Consider use by girl scouts and boy scouts Preserve green space • M�� MCHARRYASSOCIATES MEETING MINUTES Date: April 11, 2008 — Friday 10 am @ City Hall To: Ajibola Balogun & Cesar Garcia M., ff-ITI =- Ajibola Balogun City Manager abalogun@cityofsouthmiami.net Jose Olivo City Ops Manager — Engineering/Construction jolivo@cityofsouthmiami.net Tom Carlson MC Harry Associates tcarlson@inchar[y.com Alison Ferrera MC Harry Associates aferrera@mcharry.corn Following a brief introduction of (3) options in response to the community comments by Tom Carlson the following information was provided. Ajibola Balr n does not see any reason in bringing this option back due to the playing field to parking ratio, even if it jncrease een space� o Option will not be shown to commissioners, nor rendered for presentation, • ola Balbgoiri noted that membem of the Parks arid Recreation Board have requested to view a track option • Present this option to commissioners and note that it is notrecommended * the administration 0 Thus forward, this option will be known as D2 Hybrid Option. Additional Notes: • MCHarry to present a proposal for programming the mid-field building structure to the City of South Miami • City currently has funds to pay for parking and restrooms MEETING MINUTES Date: April 24, 2008 ® Thursday 5i55 pm @ City Hall To Ajibola Balogun & Cesar Garcia Attendees: Ajibola Balogun Cesar Garcia Vice Mayor Brian Beasley Commissioner Wiscombe Commissioner Palmer Tom Carlson Alison Ferrera City Manager City Parks Director Vice Mayor City Commissioner City Commissioner MC Harry Associates MC Harry Associates tau, Willwaulflimi tcarlson@mcharry.com aferrera(q).mchar[y.corn 071 Commissioner Wiscombe Commissioner Palmer • Likes Hybrid Option D1 with the removal of the mid-field drive • Agrees with community that the park should be focused on family and children • Does not like the retaining wall • Likes the increase in green space Conclusion MCHarry • create Hybrid Option D3, which is similar to Hybrid Option DI with the removal of the field drive. Hybrid Option D3 is to be presented to the community Tuesday� April 29, 200& The meeting concluded at approximately 7pm. Im MEETING MINUTES Date: April 29, 2008 — Thursday 6:00 pm @ City Hall To. Ajibola Balogun & Cesar Garcia Re- City of South Miami South Miami Park (SMP) Master Plan SMP Master Plan — Phase 2 Community Workshop #2 Attendees Ajibola Balogun City Manager aba log unQcityofsouth miami.net Cesar Garcia City Parks Director caarcia0-cjtvofsouthmiamEnet Tom Carlson MC, Harry Associates tc:arlsgpj@mchaLry_._gorn Naomi Harrison MC Harry Associates nharrison@i-nchar[y.com Following a brief introduction by Ajibola Balogunj Tom Carlson presented a PowerPoint presentation discussing revised options incorporating community and commissioners suggestions resulting in HybrZ Option D3. The following are community commentsi suggestions, and complaints in response to Hybrid Option D& M=ff=-R am EMBEEMENEM All 7 A i cep "E o' i�' E�E ME. V 'A' 0 IV' oo X IR61 1 ILI. ay c. :D3 C. 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