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Res. No. 104-08-12701WHEREAS, Section 2-4.7 titled: "Surplus city-owned property" of the City of South Miami Code of Ordinances states that all personal property owned by the city shall not be sold unless and until it is declared to be surplus property by resolution of the city commission; and WHEREAS, The City Manager is recommending that the attached list of personal property items classified as "surplus" that serves no useful function for any activity or in any location within the City and should be sold to the highest bidder by way of a City Auction; and WHEREAS, in accordance with city's competitive bidding procedures, three quotes where obtained and Fisher Auction Co. Inc. was the lowest quote. WHEREAS, The Fisher Auction Co. Inc. will be advertising and conducting the City's Auction at the Public Works facility located at 4795 SW 75 Avenue, Miami, Florida; and WHEREAS, The City Manager is authorized to sign a contract with Fisher Auction Co. Inc.; and WHEREAS, The City Manager is authorized to disburse an amount not to exceed $1,800.00 to Fisher Auction Co. Inc. for advertising and administrative expenses; AN A Pg. 2 of Res. No. 104-08-12701 Section 1. The City Commission declares the attached list plus any other additional item found prior to the day of the auction of City Personal Property items as "surplus" to be sold to the highest bidder by way of a City Auction: Section 2. The City Manager be, and hereby is authorized to sign a contract and disburse the amounts of $1,800.00 to Fisher Auction Co. Inc. Section 3. That this disbursement be charged to Account 001 -0000- 369.9201 (Miscellaneous Revenue Account). Section 4. This resolution shall take effect immediately upon approval. -2 8 ATTEST: APPROVED: I C r TY CLERK — READ AND APPROVED AS TO FORM: COMMISSION VO*E," 5-0 Mayor Feliu: Yea -- Vice Mayor Beasley: Yea Commissioner Wiscombe: Yea fT CI-W-A�—O R N EY Commissioner Palmer: Yea Commissioner Beckman: Yea TO: Honorable Mayor, Vice Mayor DATE: June 10, 2008 & City Commission FROM: Ajibola Balogun ITEM No. A City Manager RE: City Auction 1214-1911111 0 i 110-1yel Personal property is defined as temporary or movable property. Any personal property that is classified as obsolete, or no longer economical or efficient to keep, or that serves no useful function for any activity or in any location within the city, needs to be declared as "Surplus" by the City Commission per section 2-4.7 of the Code of Ordinances. The accumulation of various assets over the past five years, includ-;.ng vehicles and some heavy equipment has led to a need for an auction. Auctions can generate revenue to the City for a comparatively low administration cost. To simplify the auction process, a professional Auctioneer is recommended. The auctioneer 's terms are simple: The fee of $1,800.00 covers advertising, marketing expenses, staff, and managing of the auction on auction day. The fee charged in terms of item sale is a ten-percent (10%) "buyers premium" which is added on to the auction price. This is in effect their commission, which has no cost implication to the city. On auction day department heads or their designees will be at the auction to answer questions. Public Works will provide staff from their different divisions to help and answer questions regarding the items at the Public Works facility during the auction. All Auction proceeds and expenses will be charged to the same account "Miscellaneous Revenue Account". Fisher Auction estimates that this auction could generate sufficient revenues to cover all costs involved. I recommend approval. -FISKER If UCTION CO. INC. Surplus Personal Property Auction City of South Miami — c/o Kathy Vazquez 6130 Sunset Drive South Miami, Florida 33143 305.663.6339 Facsimile: 305.667.7806 Kyazguez(cityofsouthmiami. net This Agreement by and between the above named individual(s)/entities hereinafter referred to as "Seller(s)" and FISHER AUCTION CO., INC. hereinafter referred to as "Auctioneer". The Seller and Auctioneer do hereby covenant and agree that the Seller shall employ the professional services of the Auctioneer and authorizes Auctioneer to sell the inventory by the terms and conditions of this Agreement, and outlined as follows: 1. INVENTORY: A. Fourteen (14) days prior to each scheduled Auction Date, Seller shall deliver to Auctioneer a complete inventory listing all items including Vehicle Identification Numbers (VIN), when applicable, to be sold at Auction. Inventory must be delivered by e-mail or computer disk in excel or similar database format utilizing 2 columns - one for Seller's internal identification number and one for the items description. B. Seller shall use their best effort not to add, withdraw or sell from said inventory 48 hours prior to the Auction. Inventory MUST BE available for set-up and cataloging 72 hours prior to Auction Event. II. TITLE: A. Seller warrants and guarantees that all inventory to be sold at Auction is free and clear of all liens and encumbrances of any kind whatsoever and agrees to indemnify and hold harmless Auctioneer against any claims from any purchaser. B. Seller has full power and authority to- .enter into this agreement and convey title to the inventory being sold. C. Seller acknowledges that Auctioneer has not made any commitments as to price the inventory will bring at Auction. Ill. ABSOLUTE SALE: All inventory is to be sold at "Absolute Auction" to the highest bidder(s) regardless of price without restriction, reserve, or minimum price(s). IV. MARKETING / ADVERTISING: A. Seller agrees to pay for all advertising expenses necessary to promote Seller's Auction. B. The amount of advertising expenses not to exceed: $1,800.00. C. Auctioneer will advance the advertising expenses and will be reimbursed out of the gross sales proceeds. D. The amount of Police security services will be the City of South Miami's cost and will be taken from the gross sales proceeds. V. COMMISSION / FEES: A. Auctioneer shall charge and collect a Ten Percent (10%) Buyer's Premium as earned commission, for each item sold. VI. AUCTION SERVICES: A. Coordinate set-up of Auction Inventory. B. Provide personnel to register bidders on Auction Day. C. Print and distribute Auction Day Catalogue. D. Collect all deposits and payments and distribute all invoices. E. Coordinate and provide personnel for removal of Auction Inventory. F. Provide Auctioneer Services. VII. AUCTION SETTLEMENT: All Auction proceeds, less the 10% Buyer's Premium, Marketing /Advertising Funds Advanced, Security Services and any Sales tax collected will be paid to the City of South Miami within five (5) Business days after the Auction Date. VIII. AUCTION SITE: 4975 S.W. 75th Avenue, Miami, Florida 33155 IX. AUCTION DATE: Saturday, June 21, 2008, 10:00 A.M. E.D.T. X. ASSIGNMENT: This Agreement shall not be.assigned by Auctioneer, in whole or in part, without prior written-. consent of the City, which may be withheld or conditioned, in the City's sole discretion. Facsimile signatures of the parties to this Personal Property Auction Listing Contract shall be treated as original signatures. M The City of South Miami Name: , Title: Witness Fisher Auction Co., Inc. Name: Lamar P. Fisher Title: President Witness ME MIS AUCTION AS OF 6/2/2008 NUMBER DESCRIPTION COLOR MIS001 Compaq Deskpro en Beige MIS002 Compaq Deskpro en Beige MIS003 Lexmark laser printer opra Beige MIS004 HP fax machine 3150 Beige MIS005 monitor dell black MIS006 monitor dell black MIS007 monitor dell black MIS008 HP laser printer Beige MIS009 HP laser printer Beige MIS010 Computer Beige MIS011 dell laptop latitude black MIS012 dell laptop latitude black MIS013 dell laptop latitude black MIS014 dell laptop latitude black MIS015 dell laptop latitude black MIS016 dell laptop latitude black MIS017 dell laptop latitude black MIS018 dell laptop latitude black MIS019 dell laptop latitude black MIS020 dell laptop latitude black MIS021 dell laptop latitude black MIS022 dell optiplex gx110 Beige MIS023 dell optiplex -gx110 - - Beige MIS024 dell optiplex 466/Ic Beige MIS025 dell optiplex 61 Beige MIS026 aspire monitor black MIS027 HP Laser Jet 4L Beige MIS028 Dell GL+ 3 Computer Beige MIS029 Dell GL+ 3 Computer Beige MIS030 Dell GL+ 3 Computer Beige MIS031 Dell GL+ 3 Computer Beige MIS032 HP Scan Beige MIS033 Dell Monitor Black MIS034 Dell Monitor Black MIS035 Dell Monitor Beige MIS036 Dell Monitor Beige MIS037 Sampo Monitor Beige MIS038 Deli Monitor Beige MIS039 Dell Monitor Beige MISO40 Dell Monitor Beige MISO41 HP Monitor Beige MISO42 GX110 Optiplex Dell Computer Beige MISO43 6X1 Optiplex Dell Computer Beige MISO44 Harris Printer Beige MISO45 IBM Type Writer Beige MISO46 Comps Stag CPU Beige MISO47 6X1 Optiplex Dell Computer Beige 6:43 PM 6/6/2008 11TAIMAINA1901 NUMBER� DESCRIPTION COLOR MIS048 HP Vectra Desktop Computer MIS049 GX1 Optiplex Dell Computer —Beige —Beige MIS050 GX1 P Optiplex Dell Computer -Beige MIS051 Epson Stylus Beige MIS052 dell optiplex gx1 10 Beige MIS053 dell optiplex gx1 p Beige MIS054 ibm ppx2381 Beige .MIS055 idea monitor Beige _MIS056 acer flat monitor black MIS057 dell monitor black MIS058 Dell Monitor .MIS059 Dell Monitor -Beige Beige MIS060 samsung monitor Beige MIS061 Dell Monitor Beige MIS062 Dell Monitor MIS062 Dell Monitor -Beige Beige MIS063 -M—IS064 lexmark optra r Beige Dell Monitor Beige MIS065 Dell Monitor black --black-- MIS066 Dell Monitor _MIS067 Dell Monitor black MIS068 trinitron monitor Beige MIS069 Dell Monitor Beige MIS070 lexmark xb3 printer Beige MIS071 xerox fax machine Beige MIS072 HP laser printer --Beige MIS073 hp veltra MIS074 hp deskjet printer -Beige Beige MIS075 D-Link DGS-1216T Switch Black MIS076 3Com Switch Beige MIS077 D-Link DGS-1 248T Switch --Black MIS078 Epson Impact Printer Beige PA—S079 -Dell Dockstation Black MIS080 Dell Dockstation Black MIS081 Epson Impact Printer Beige MIS082 Epson Impact Printer Beige MIS083 Epson Impact Printer Beige MIS084 Epson Impact Printer Beige MIS085 Epson Impact Printer Beige MIS086 Epson Impact Printer Beige MIS087 Dell Optiplex GX1 Computer Beige MIS088 Dell Dockstation Black MIS089 Epson Impact Printer Beige MIS090 Epson Impact Printer Beige _MIS091 Epson Impact Printer Beige MIS092 Epson Impact Printer Beige MIS093 HP Scanner Beige Dell Monitor Black 6:43 PM 6/6/2008 NUMBER DESCRIPTION COLOR MIS095 Dell Monitor Black MIS096 Dell Monitor Beige MIS097 Dell Monitor Beige MIS098 Dell Monitor Beige MIS099 Dell Monitor Beige MIS100 Dell Dockstation Black MIS101 3Com Switch Beige MIS102 HIP Laserjet Printer Beige MIS103 dell monitor Beige MIS104 view sonic monitor Beige MIS107 hp pavilion (cpu) Beige MIS109 hp laserjet printer Beige MISIIO epson printer Beige MIS1 11 hp scanjet 6300 c Beige MIS1 12 3m projector black MIS1 13 Epson Impact Printer Beige MIS1 14 Epson Impact Printer Beige MIS1 15 dell optiplex gxl 10 Beige MIS1 16 dell optiplex gxI 10 Beige MIS1 17 dell optiplex gxl 10 Beige MIS1 18 dell optiplex gx1 10 Beige MIS123 dell dimension Beige *******SUBJECT TO LAST MINUTE CHANGES 6:43 PM 6/6/2008 Police Auction Inventory list 6-2-08 NUMBER DESCRIPTION TYPE COLOR POLICE DEPARTMENT PDP001 HP Scan Jet 3P Electronic PDP002 HP Scan Jet 4C Electronic 15-DP003 Optimus 10 Band Equalizer Electronic PDP004 Panasonic Color Monitor Electronic PDP005 Mitsubishi Cassette Recorder Electronic -PDP006 Panasonic Ornnivision VHS Electronic PDP007 Panasonic Video Monitor Electronic PDP008 Ultrak Video Monitor Electronic PDPOO9 Realistic Clock Radio Electronic PDPO10 AO Video Controler Electronic PDPO12 Realistic Stereo Mixer Electronic -PDPO13 Tape Recorder Saul Mineroff Electronic -PDPO14 Infrared Lamp Electronic PDPO15 4-Channel Reciever Electronic PDPO16 Panasonic VHS Electronic PDPO18 Aurora Multiplexer Electronic PDPO19 Sony Color Video Printer W/ Remote Electronic PDP020 Slik Tripod Accessory PDP022 Telephone Telephone PDP023 Telephone Telephone PDP024 Telephone Telephone PDP031 5 Federal Signal PA1 00 Sirens PDPb33 10 Federal Signal Halagen Singal Light PDP034 30 GE MRK Radio Charger PDP036 Fuming Chamber PDP037 TV Wall Mount/Stand PDP039 Van Seat PDP040 2 sets Ford Explorer Rear Seats PDP041 Wheelchair PDP042 Leaf Blower PD Misc PDO050 BMW Headlight PDO051 Nike Basketball Sports Equipment 616/2008 0:43 PM Police Auction Inventory list 6 -2 -08 NUIVIBER DESCRIPTION TYPE COLOR PDO053 Digital Scale Electronic PDO054 Belt and Earings Clothing PDO055 Camera Electronic PDO056 Boss Car Stereo Electronic PDO057 Stereo Faceplate and Cellphone Electronic PD0058 Car Stereo Electronic PDO059 Black Nylon Computer Bag Accessory PD0060 Black Guess Purse Accessory PDO061 Green Carl Life Bag Accessory PDO062 Black Leaher Purse Accessory PDO063 Black and Red Backpack Accessory PDO064 Grey Camera Bag W/ Misc. Items Accessory PD0065 Leather Bag W/ Roadside Tools Tools PDO066 Purple Safter Goggles Accessory PDO067 Binoculars Accessory PDO068 Perscription Glasses Accessory PDO069 Motorola Camera Phone Attachment Electronic PDO070 Bag of Screws Tools PDO071 Blue Nokia Phone Electronic PDO072 3 Partymix Cds CDs PDO073 Phone Charger Electronic PD0074 Jim Beam Hat Clothing PD0075 Cd Case Accessory PDO076 Mementus Watch Accessory PDO077 Red Kona Female Shoes Clothing PDO078 Pelouze Digital Scale Electronic PDO079 Casio Digital Scale Electronic PDO080 Titan Digital Scale Electronic PDO081 Apple I Book G4 Electronic PDO082 Bolex 8mm Camera Electronic PDO083 Bolex Professional Camcorder Electronic PDO084 AT &T Cordless Phone Electronic PDO085 Bag of Cables Accesory PDO086 MS Office: MAC Upgrade Software PDO087 Child's Backpack Accessory PDO088 Bag of C & D Batteries Accessory PDO089 2 Hip Hop CD's CDs PDO090 Transmission Filter Car Part PDO091 Red Travel Kit Accessory PDO092 Louis Vuitton Black Bag Accessory PDO093 Body Wash (9) bottles Personal Hygiene PDO094 Lectorsonics Maxi Mouse PA Electronic PDO095 Kustom Signals Traffic Computer Electronic PDO096 Sony Mavica Digital Camera Electronic PDO097 Sanyo Memo Scriber TRC -8800 Electronic PD0098 Polaroid Spectra AF Camera Electronic PDO099 Sureshot 35mm Camer Electronic PDO100 Pearl Necklace Jewelry 616/2008 6:43 PM Police Auction Inventory list 6 -2 -08 NUMBER DESCRIPTION TYPE COLOR PD0101 I Silver Ring Jewelry PD0102 12 Silver Charms Jewelry PD0103 Silver bracelet w/ black & blue stones Jewelry PD0104 2 Art Nouveau Cigarette Cases Accessory PD0105 Yellow Ear Rings Jewelry PD0106 Monet Silver Necklace Jewelry PD0107 Eyeglass chain Accessory PD0108 Yellow Metal Bracelet IJewelry PD0109 Bag of Misc. Foreign Coins Accessory PD0110 Woman's Black Beaded Box Accessory Police Dept bicycles Make PDB115 Rhino M -26" Blk PDB116 Malibu M -26" Gold PDB117 Schwinn M -26" Red PDB118 Cignal M-18" Blk PDB119 Go -Ped Scooter Blk/Blue PDB120 Huffy M -26" Green PDB121 Unk Purple PDB122 Roadmaster M -26" Purple PDB123 Huffy M -26" Purple PDB124 Magna - M -24 Purple PDB125 Knight Rider M -24 Blue PDB126 Next Revolution M -26" RedlWht PDB127 Murray M -26" Blk PDB128 Huffy L -24 Purple PDB129 IMagna L -24 Blue PDB130 jUnk M -26" Gold PDB131 Huffy M -26" Tan PDB132 Murray - Vortex L -26" Blue PDB133 Huffy M -26" Purple PDB134 Magna M -24 Blk PDB135 Specialized M -26" I Blk/Red PDB136 Huffy Lady's M -24 Brown PDB137 Road Master M -26" Blue * * * ** *SUBJECT TO LAST MINUTE CHANGES C Auction Vehicles Trucks as of 6 -2 -08 6/6/2008 6:43 PM City Vehicle Number Year Make Type Model PWV001 21 -34 97 FORD CRANE F800 PWV002 21 -39 95 MACK GARBAGE DM688S PWV003 21 -40 99 STERLING GARBAGE LT8501 PWV004 21 -44 91 FORD TRASH L8000 PWV005 25 -79 93 FORD TRACTOR DA41 C PWV006 99 -07 99 FORD 4DR CROWN VIC PWV007 93 NISSAN CAR IMAXIMA PWV008 93 -05 93 FORD 4DR (CROWN VIC PWV009 96 -01 96 FORD 4DR CROWN VIC PWV010 52 -11 93 MERCEDES AG CAR PWV011 90 -01 90 FORD 4DR CROWN VIC PWV012 52 -07 92 ACURA 4DR CAR PWV013 24 -68 97 DODGE VAN MAXI VAN PWV014 107 0 CUSHMAN SCOOTER PWV015 94 -06 94 FORD 4DR CROWN VIC PWV016 83 -45 83 CHEVROLET VAN CHEVY VAN PWV017 21 -45 92 FORD TRASH F7000 PWV018 95 -04 95 FORD 4DR CROWN VIC PWV019 22 -56 90 FORD PICK -UP F -250 PWV020 52 -05 95 PLYMOUTH 2DR NEON PWV021 22 -53 90 FORD PICK -UP F -250 PWV022 93 -06 93 FORD - 4DR - - CROWN VIC PWV023 97 MITSUBISHI PWV024 22 -59 83 CHEVY STEP VAN PWV025 92 -01 92 FORD 4DR CROWN VIC PWV026 97 -03 97 FORD 4DR CROWN VIC PWV027 94 -03 94 FORD 4DR GROWN VIC PWV028 * *03 -01 2003 FORD 4DR CROWN VIC PWV029 97 -06 97 FORD 4DR CROWN VIC PWV030 106 98 CUSHMAN SCOOTER SCOOTER * * * * ** *SUBJECT TO LAST MINUTE CHANGES 6/6/2008 6:43 PM Public Works auction list as of 6-2-08 NUMBER DESCRIPTION TYPE COLOR PWO01 Eureka vacuum cleaner PWO02 Eureka vacuum cleaner PWO03 Eureka vacuum cleaner PWO04 Alto vacuum cleaner PWO05 Alto vacuum cleaner -15WOO-6 Chair PWO07 Chair PWO08 (2) chairs) no numbers PWO09 Chair -15WO 1-0 Chair -PWO 11 IChair Black PWO12 Chair PWO13 Plans table PWO14 Table -PWO 15 Band Saw PWO16 Floor Machine PWO17 Exercise weight equipment PWO18 Book shelves G-rey PWO19 (2) lamps 42 no numbers PW020 Metal Cabinet PW021 Metal Cabinet PW022 N etal Cabinet PW023 Metal Cabinet PW024 (7) Metal Cabin��t-s PW025 Elkay Water Cooler PW026 Small Refrigerator Sanyo -PW027 Cabinet Grey PW028 Small Table PW029 Small Table PW030 Desk PW031 Desk formica Grey PW032 Small Table PW033 Blackboard PW034 Bench PW035 Book Case PWO36 Paper Holder PW037 Paper Holder -PW038 ��hair Blue -PW039 Chair PW040 Chair Grey PW041 Garbage pick up machine Green PW042 Office Chair PW043 Coats Tire Changer *******SUBJECT TO LAST MINUTE CHANGES § 24.6 SOUTH NUAIR CODE § 24.8 disregard of human rights, safety or property. (Ord. No. 1281, § § 1-5,8-4-87) Editor's note—Inclusion herein of Ord. No. 1281, §§ 1-5, adopted Aug. 4, 1987, as § 2-4.6, was at the discretion of the editor, the ordinance not being specifically amendatory of the Code. Cross reference—Boards and commissions, § 2.21 et seq. State law references—Payment of judgements or settlements against city offi- cers, § 111.071., Florida Statutes; authorization to obtain liability insurance, 111.072, Florida Statutes. See. 2-4.7. Surplus city-oWned property. (a) Items of personal property owned by the city shall not be sold unless and until it is declared to be surplus property by resolution of the city commission. (b) The city commission'shall not consider declaring any item of personal property to be surplus unless the city manager has affirmatively recommended such action thereon. (c) Upon determination by resolution by the city commission that an item of personal property is surplus, the city manager is hereby- authorized to sell to the highest bidder at public sale or, if approved by the commission by resolution, at public auction, said item of personal property after, advertising the date; time and place of said sale or auction once a week for three (3) consecutive weeks in a newspaper of general circulation in the, city.' The city manager shall have the right to accept or reject any or all bids. In ,the event the personal property shall be offered for sale or auc- tion, and no bids. shall be received therefor, it shall be deemed that such property has no value and the city manager in his discretion may order it ' destroyed or otherwise disposed of. (d) This section shall not apply to stolen, abandoned or con- fiscated -personal property which has come into the city's possession. (Ord. No. 810, §§ 1--4,2-5-74) Editor's note—Ord. No. 810 did not expressly amend this Code, hence codification of §J 14 as § 2-4.7 was at the discretion of the editors. See. 2-4.9. Submission of accounts payable and accounts receivable statement by city manager to city commission. The city manager is hereby required to submit to the city commission, at the second city commission meeting of each month, Supp. No. 44 82 �i Surplus Computers - Bicycles - Trucks PQ VII, F nl, M �•, a �:: qm For Auction Terms and list of items please visit out web site at-. Or call: 305-663-6339 Monday through Friday 8-5