Res. No. 084-09-12893RESOLUTION NO. 84-09-12893
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO APPROPRIATIONS
FOR THE JUNE 9, 2009 SPECIAL ELECTION FOR THE CITY OF SOUTH
MIAMI; APPROVING THE EXPENDITURE OF UP TO S 25,000.00 FOR
ELECTION COSTS FROM THE UNDESIGNATED CONTINGENCY CASH
RESERVE FUND; CHARGING PAYMENT TO THE ELECTIONS
ACCOUNT NO. 001 - 1200 - 512 -4920; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, on April 12, 2009, Jay Beckman passed away, thus creating a
vacancy in the office of Commissioner for Group, 1V for an un- expired term ending
February 9, 2010; and
WHEREAS, Article 11 Section 4 B. 2 of the City of South Miami Charter
provides that in the event a vacancy occurs more than nine months prior to the next
general election, the Commission shall have no power to fill the vacancy and the
unexpired term shall be filled by a special election being held not less than 30 days nor
more than 60 days after the vacancy exists; and
WHEREAS, the City Commission of the City of South Miami has scheduled a
special election in conjunction with Miami -Dade County to be held June 9, 2009; and,
WHEREAS, the City Commission has not budgeted any amount in the fiscal year
2008 -2009 for the June 9, 2009 Special Election; and,
WHEREAS, the Miami -Dade County Elections Department advises that the cost
of the special election shall be approximately $25.000.00; and,
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The special election costs which Miami -Dade County Elections
Department approximates shall cost the city $25.000.00 are approved for payment from
the Undesignated Contingency Cash Reserve Fund; charging up to $25,000.00 to the
Elections account no. 011-1200-512-4920.
Section 2. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 21 stday of April 2009.
Additions shown by underlining and deletions shown by evv�fikin .
Res. No. 84 -09 -12893
ATTEST: 1
ON�'vt�ivt
Y CLERK
READ AND APPROVED AS TO FORM:
Luis R. F' redo
Na ' Gallop Figueredo, P.A.
Office of the City Attorney
L, n
COMMISSION VOTE: 4 -0
Mayor Feliu: Yea
Vice Mayor Beasley: Yea
Commissioner Newman: Yea
Commissioner Palmer: Yea
WAMy DocumentsTlections 2009UZesolution Election payment June 2009 special election (2).doc
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4 q
Y
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
To: The Honorable Mayor Feliu and Members of the City Commission
From: Ajibola Balogun, City Manager_,.W�-
Date: April 21, 2009 ITEM No.
Subject: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO
APPROPRIATIONS FOR THE JUNE 9, 2009 SPECIAL ELECTION
FOR THE CITY OF SOUTH MIAMI; APPROVING THE
EXPENDITURE OF $ FOR ELECTION COSTS;
CHARGING THE NON- DEPARTMENT GENERAL CONTINGENCY
ACCOUNT NO. 001 - 2100 -519 -9920; AND PROVIDING AN
EFFECTIVE DATE.
Backaround:
The attached resolution is proposed to fulfill the requirement of Article II,
Section 4(13)(2) of the City of South Miami Charter. In accordance with the
provision of the Article, we have coordinated proposed election date and cost
of the election with the County's Election Department. County staff is
currently working on the estimate election cost and we expect a quotation by
Tuesday, April 21, 2009 (Commission Meeting day). The County's estimated
cost will be submitted to the Commission as soon as we receive it.
Backup:
o Proposed Resolution
SUPPLEMENT ITEM NO. 21
Miami -Dade County Elections Department
2700 NW 87th Avenue
Miami, Florida 33172
ESTIMATE - STAND ALONE
Name City of South Miami
Address 6130 Sunset Drive
City S. Miami State FL ZIP 33143
Contact Maria M. Menendez, Clerk
7,367 - Precincts - 8 - Super
Printing Charges - Ballots
Absentee Ballot Postage Charges
Absentee Ballot Setup Charges
Ballot Creationfrabulation
Labor Costs
Pollworker Payroll
Translations- (1) Ballot Question
Administrative Overhead
Post Election Audit Fee
Payment
This estimate DOES NOT include the
cost of Early Voting which is $2,000 pe
site, per day.
Misc r
Date 4/20/2009
Order No.
Rep
FOB —
Unit
$ 1,000.00
$ 3,520.00
$ 650.00
$ 250.00
$ 6,900.00
$ 4,000.00
$ 2,000.00
$ 110.00
$ 3,696.00
$ 921.00
Please note these costs are strictly estimates and are subject to change.
_i
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Menendez, Maria M.
From: Smith, Tara C. ( Elections) [TASMITH @miamidade.gov]
Sent: Monday, April 20, 2009 2:06 PM
To: Menendez, Maria M.
Cc: Sola, Lester (Elections)
Subject: June 9 2009 special election quote
Attachments: Estimate -S. Miami -Stand Alone- 04- 09.xis
Good afternoon Maria,
Attached is an estimate for the upcoming special election that you requested. The poll worker staffing
was prepared based on the combination of all of your precincts into one polling place. Let me know if
you have any questions.
Best Regards,
Tara C. Smith
Chief Deputy Supervisor of Elections
Miami -Dade County Elections Department
305 - 499 -8509
www miamidade aov /elections
Delivering Excellence Every Day!
4/20/2009