Res. No. 074-09-12883RESOLUTION NO. 74-09-12883
A RESOLUTION OF THE MAYOR AND CITY COMMSSSON OF THE CITY OF SOUTH
MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER
TO AIR FORCE MECHANICAL, INC. FOR THE REPLACEMENT OF A TRANE 7.5 TON AIR
CONDITIONING UNIT AT THE POLICE DEPARTMENT IN AN AMOUNT OF $7,770.00 TO
BE CHARGED TO BUILDING MAINTENANCE OPERATING EQUIPMENT ACCOUNT
NUMBER 001 - 1710 -519 -6430; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Commission wishes to replace a Trane 7.5 ton air conditioning
unit at the Police department.
WHEREAS, the existing air conditioning unit is 17 years old and not operating properly.
WHEREAS, the installation of a new air conditioning unit will reduce the cost of maintenance
and energy consumption due to the new unit's higher efficiency.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The Mayor and City Commission authorizes the City Manager to issue a purchase order
to Air Force Mechanical, hic. for the installation of a new Trane 7.5 ton air conditioning unit at the Police
department.
Section 2: That the expenditure will be charged to Building Maintenance Operating Equipment
Account 001- 1710 -519 -6430 with a current balance of $ 16,894.00 before this request.
Section 3: This resolution shall be effective immediately.
PASSED AND ADOPTED this2 l day of April 2009.
ATTEST: aAPROVED:
CLERK OR
READ AND APPROVED AS TO FORM:
Y ATTORNEY
Commission Vote: v 4 -0
Mayor Feliu: Yea
Vice Mayor Beasley: Yea
Commissioner Palmer: Yea
Commissioner Newman: Yea
45oory South Miami
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM
To: The Honorable Mayor Feliu and Member of the City Commission
Via: W. Ajibola Balogun, City Manager
From: Rodolfo de la Torree..v
Assistant Public Works Director
Date: April 21, 2009
Subject: Requesting to purchase and install a new Trane 7.5 ton air conditioning unit at the Police
department.
Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, AUTHORIZING THE CITY MANAGER TO ISSUE A
PURCHASE ORDER TO AIR FORCE MECHANICAL, INC. FOR THE
REPLACEMENT OF A TRANE 7.5 TON AIR CONDITIONING UNIT AT THE
POLICE DEPARTMENT IN AN AMOUNT OF $7,770.00 TO BE CHARGED TO
BUILDING MAINTENANCE OPERATING EQUIPMENT ACCOUNT NUMBER
001 - 1710 -519 -6430; PROVIDING FOR AN EFFECTIVE DATE.
Request: Authorizing the City Manager to execute a purchase order with Air Force Mechanical,
Inc, for the installation of a Trane 7.5 ton air conditioning unit at the Police department.
Reason/Need: The installation of a new air conditioning unit will replace an existing unit which is 17
years old and not operating properly, major repairs to this unit are not cost effective. The
installation of a new unit will reduce the cost of maintenance and energy consumption
due to the new unit's higher efficiency. Installation of the new air conditioner was
approved in the 2008 -2009 Fiscal Years Budget.
Air Force Mechanical, Inc. was selected as the lowest responsive bidder from the
following three bids received:
1. Air Force Mechanical, Inc. $7,770.00
2. Dadeland Air Conditioning $8,900.00
3. South Dade Air Conditioning, Inc. $11,552.00
Cost: $7,770.00
Funding Sources: Building Maintenance Operating Equipment Account number 001 - 1710 -519 -6430
with a current balance of $ 16,894.00
Backup Documentation:
o Propose Resolution.
o Estimates from three vendors.
-PLOjebt Summa r
CA(Ari!
Air Force Mechanical Inc
4ijil',ss
Heating and Air Conditioning Company
e'dY
7805 NW W Street
Phone
Hialeah Carden' Flonda 33016
ras
Phone 306 8636133
Fix 305 861 1687
-PLOjebt Summa r
CA(Ari!
City Of South Miami
4ijil',ss
I Ir5 SIN -715th Avenue
e'dY
Miami Florida 13155
Phone
1105 -663 6350
ras
305 r,68 72013
Cum any,
P
Representative Rudv Dc Is Torre
Adine.5s
City
phonc,
Sates Report
Yisnnq Roof I oin, Package Unit Model rl IjT ,r 2 HSB142-,C X,
jozL;,,,
0r: the hAowinq istcC b0o,;
Outside Air Damper
Electric I leatcr 9KVV
DuM GlmPless',fc R- .: 1,-'
Holt SwAlcr,
ione Litt
Hl,�;n,,Aflr,
Old Lquipmer! Disposal
Electrical Hcck. Up To Fwling Se(w-e
Stir-, Up rest and Balance
4: I.-L
I yi3w Parts and Labor
J�, C i 00 )� iw ..xi:impt
Additional Warrantee Available 6 thnj 10 years (Extended Warrantee Price $565 001.
Fxcfiis,-)n PFMit fee and pr�sscq fW
,oilk 95 spP ctt,cl Payn"Alu will be wade as Ojtlkned ohpvc
Oate of Acceptance: Authorized StVGtu(e,
NMEKI`1111'3031 * , ► ,
Dadeland Air Conditioning
P.O. Box 430910, Mipml, FL 33243
PHONE 305 - 665.2275 FAX 30565.0677
:
PROPOSAL SUBMITTED TO DATE JAN, 28, 2009
City of South Miami — Public Works Dept, JOB LOCATION: Police Dept.
6130 SUNSET DRIVE, MIAMI. FL 33143 PHONE Office 305.663250
ATTENTION: M;. Rudy Do La Torre FAX
:lFAT (1BKW) AND FRESH AIR. INSTALLED TO EXI
ELECTRIC, CURB ADAPTER AND COST OF CRANE
NOTE: THIS REPLACES THE EXISTING 7.5 TON PA(
- CDNC-- 130CBH (SERIA!, ti 1-1341 ,12186 0) 09!
TOTAL: $8900.00
PLANS, PERMITS AND CODE COMPLLAN
4IVT PROPOSE hereby to furs sh material
the sum of EIGHT THOUSAND NINE-HUNDRED
7208
40000 7.5 TON, f 11 EER, T'IR`E P
ING DRAIN, EXISTING DUCTS, 8 ADEOU.ATE rMS1 NG
INCLUDED.
AGE UNIT ON ROOF
EXTRA AT TIME AND PKArERIAL.
mp!ete in accordance with above shec16catons, tar
10 NO DOLLARS. ($8900.00)
All. MATERIAL IS GUARANTEED TO BE AS 'SPECIFIED. ALL WORK TO BE CHdPIETED i?: A VdORKMAllfKE WANNER
? C')R ^.NGTOS E AT*` IKD. Ar"n", 't F.CV.�
r.,C ,l(— S % 1"I BE ..XECUi?Vl -_ 'JO ., t,t -_!!; �. 2.�,' .2 ✓3 -',
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, :o J.. J',h�NCi �7 nRRY4p <E kWaft , _, sa ^'e`itr .__
A i' PJlEGUS ION OF PROPU6AL. i4EMAiNUER UPON t:UMPLE 1, kury uF JuB.
NOTE! This proposal may be withdrawn by us if not sceeptod within ion days,
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CONI of crane is included in the price.
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