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Res. No. 058-09-12867Section 1. The Mayor and City Commission accept the report compiled by M.C. Harry Associates and adopt the plans herein enclosed for the conceptual design proposed building structure and entry feature of the Master Plan for South Mi Park. I Section 2. The attached exhibit is incorporated by reference into this resolution. PASSED AND ADOPTED this 7th day of April _,2009. 1w,, 1 ect: Adoption of • Plan RESOLUTION: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH FLORIDA, ADOPTING THE SOUTH MIAMI MASTER PLAN - PHASE DESIGN OF PROPOSED BUILDING STRUCTURES D ENTRY RE); PROVIDING FOR AN A REQUEST: Adoption of the second phase of the South Miami Park Master Plan to include specifically the conceptual design of the proposed building structures and entry feature. RESOLUTION NO.: 110 -08 -12707 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A WORK ORDER TO MC HARRY & ASSOCIATES (MCH) FOR MASTER PLANNING AND CONCEPTUAL DESIGN OF THE PROPOSED RECREATIONAL BUILDING FOR THE CITY'S SOUTH MIAMI PARK IN AN AMOUNT OF $30,432.00 TO BE, CHARGED TO ACCOUNT NUMBER 001- 2100 -519 -3457; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, The Mayor and City Commission wish to complete the Master Plan process for South Miami Park; and WHEREAS, The Mayor and City Commission wish to secure the services of MCH for professional services for the preparation of Phase 2 of Master Plan for South Miami Park; and WHEREAS, MCH will complete the services not covered by services approved by Resolution Number 211 -07- 12596; and WHEREAS, the professional service will be funded through the City's account number 001- 2100- 519 -3457 with a current balance of $ 39,761.50. NOW, THEREFORE, BE IT RESOLVED /ORDAINED BY THE MAYOR AND CITY OF SOUTH MIAMI COMMISSION THAT: Section 1. The Mayor and City Commission authorize the City Manager to execute a professional service work order with MCH in an amount of $30,432.00.for the preparation of Phase 2 of the Master Plan of South Miami Park. Section 2. The professional service will be funded through the City's account number 001- 2100 - 519 -3457 with a current balance of $ 39,761.50. Section 3. The attached exhibit is incorporated by reference into. this resolution. PASSED AND ADOPTED this 22ndday of July , 2008. APPROVED: MAYOR Commission Vote: READ AND APPROVED AS TO FORM: Mayor: Horace G. Feliu Vice Mayor: Brian D. Beasley Commissioner: Randy G. Wiscombe Commissioner: Jay Beckman C ORNEY Commissioner: Velma Palmer 5 -0 Yea Yea Yea Yea Yea To: Honorable Mayor Feliu, and Members of the City Commission Via: Ajibola Balogun, City Manager From: Cesar Garcia, Director Parks & Recreation Department Date: June 25, 2008 Agenda Item No. Subject: Approval of Professional Service Work Order RESOLU'T'ION: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A WORD ORDER TO MC HARRY & ASSOCIATES (MCH) FOR MASTER PLANNING AND CONCEPTUAL DESIGN OF THE PROPOSED RECREATIONAL BUILDING FOR THE CITY'S SOUTH MIAMI PARK IN AN AMOUNT OF $30,432.00 TO BE CHARGED TO ACCOUNT NUMBER 001- 2100 -519 -3457; PROVIDING FOR AN EFFECTIVE DATE. REQUEST: Authorizing the City Manager to approve professional service work order for Master Planning Services of the proposed recreational building for the City's South Miami Park. REASON / NEED: Since the purchase of South Miami Park, The City of South Miami has noticed that the current programs and activities have outgrown the support facilities available to park patrons. In our continued effort to properly plan South Miami Park; we have secured a proposal from MC Harry & Associates (MCH) to continue with the second phase of the project. Phase two of the project focuses primarily on the building that will provide adequate toilet facilities, concession areas, and necessary office space. It is our intent to "piggyback" on the attached Professional Service Agreement between Town of Miami Lakes and MCH. COST: $30,432.00 FUNDING SOURCE: Account Number 001- 2100 -519 -3457 with current balance of $ 39,761.50. Backup Documentation: Proposed Resolution O Resolution Number 211 -07 -12596 Professional Service Agreement between Town of Miami Lakes & MC Harry & Associates. 0 MC Harry &.Associates Work Order for Professional Services MCHARRYASSOCIATES MEETING MINUTES Date: October 20, 2008 — Monday 9:00 am @ City Hall To: Ajibola Balogun & Cesar Garcia Re: City of South Miami South Miami Park (SMP) Master Plan Kick Off Meeting Phase II - Programming Attendees: Ajibola Balogun Cesar Garcia Tom Carlson Naomi Harrison Jose Olivo Bernard Hannah Rodolfo de la Torre Rhonda Ludwig Anne E. Pope Steve Gimenez City Manager City Parks Director MC Harry Associates MC Harry Associates City of South Miami City of South Miami City of South Miami YMCA YMCA YMCA abalogun @cityofsouthmiami.net cgarcia @cityofsouthmiami.net tcarlson @mcharry.com nharrison @mcharry.com jolivo @cityofsouthmiami.net bhannah @cityofsouthmiami.net rtorre @cityofsouthmiami.net rludwig @ymcamiami.org annpope @bellsouth.net sgimenez @ymcamiami.org Following a brief introduction by Cesar Garcia, Tom Carlson reviewed the master plan (Option D3) approved by the city commissioners earlier this year. Following are a variety of comments and suggestions arising out of a roundtable discussion regarding the programming of the proposed buildings on the site: 1. Kimley- Horn's Due Diligence Study draft copy was discussed and only 1 major issue was encountered: The unknown factor of whether a lift station is necessary or not. It was established that one might be necessary for this project if the volume of waste per day exceeds 5000 gallons, which is likely. If installed, it may want to be sized to accommodate the increase in waste volume attributed to future adjacent development originating from both the PI Zone park property and David Fairchild Elementary school. As a clarification, the report only dealt with the PR Zone portion of the park property and not with the PI (YMCA development area) Zone. 2. PROGRAM. Based on input from all, the possible program would be as follows: a. Entrance feature that would create a friendly meeting point as well as make an entry statement with `curb appeal'. It would also be a waiting area with protection from the elements and would provide the following: i. Restrooms ii. Manned information center iii. Picnic shelters to fit 4 picnic tables each iv. Children's play structure b. Without drastically reducing the approved parking count, a drop -off area could be created at the entrance and if possible should provide covered access to the parks main entrance. c. Landscape buffering between buildings, play areas, fencing and the street is also recommended. d. Middle buildings would have the following program: i. Maintenance storage room for storage of: 1 small tractor, 1 riding mower and 1 cushman cart. ii. Recreation Storage for storing equipment, uniforms etc. This room should be provided with shelving against the walls equipped with hanging area. Dutch doors should be provided with access from east field and west fields for distribution of equipment and uniforms. It should be away from the access to the concessions so as to avoid heavy traffic build up. iii. YMCA representatives suggested that a secure location for the storage of soccer goals be made part of the program. This does not need to be an indoor space. iv. 3 to 4 individual office spaces on the 2 "d floor V. Open `viewing area' on the 2nd floor that allows visibility of the west and the east fields. vi. Concessions area facing the ground floor breezeway. vii. 2 Janitors closet, one on each floor. viii. Indoor tot -lot (look at one at Key Biscayne Rec Center) ix. Restrooms. There shall be no showers. X. An elevator 3. Also discussed was: L Changing out pedestrian swing gates along north and south fences and placing baffles instead. ii. Adding double swing gates with mountable curb at west end fence to accommodate Cushman as well as emergency vehicle access (EVA) to site. Entrance drop -off (refer to item 2.b) would act as EVA access to east fields. 4. There shall be no provisions of barbeque grills, as this was considered in conflict with the field house concessions development. 5. Attendees representing the YMCA raised some concerns with the approved master plan. Key among these issues was the lack of adequate parking within the PI Zone to service their proposed development. Tom Carlson suggested that the YMCA and the city would likely need to develop a `shared parking program' sometime in the future. Ajibola Balagun pointed out that these issues must be addressed with the City Commission, and were therefore not able to discussed in this meeting. In conclusion, MCHarry will create a preliminary space allocation concept plan based on the above information and present to the City staff for further discussion. We will also provide Cesar Garcia with 2 options of concessions plans so that he may choose 1 or the other or a hybrid of the 2. The meeting concluded at approximately 10:30 am. MCHARRYASSOCIATES MEETING MINUTES Date: November 6, 2008 — Thursday 6:00 pm @ Murray Park Community Center To: City Manager Ajibola Balogun Parks and Recreation Director Cesar Garcia Re: City of South Miami South Miami Park (SMP) Master Plan Programming and Conceptual Design Coordination Meeting with the Parks and Recreation Board ........................................................................................ ............................... Attendees: Cesar Garcia Tom Carlson Naomi Harrison Bernard Hannah Terry Ballard Levy Kelly Dick Ward AnthonyTolgyesi Anthony Truesdell Ryan Devereaux City Parks Director MC Harry Associates MC Harry Associates City of South Miami Board Member Secretary Board Member Co -Chair Board Member Co -Chair Board Member City Resident Program Volunteer County Resident SMP Neighbor cgarcia @cityofsouthmiami.net tcarlson @mcharry.com nharrison @mcharry.com bhannah @cityofsouthmiami.net Following a brief introduction by Cesar Garcia, Tom Carlson reviewed the master plan (Option D3) approved by the city commissioners earlier this year. Following are a variety of comments and suggestions arising out of a roundtable discussion regarding the functional uses of the proposed on -site buildings: 1. It was suggested and agreed to by all that the Field House building, located between the east and west athletic fields, would likely be 2 stories in height in order to accommodate the programming interests expressed during the master plan phase of this South Miami Park project. PROGRAM. Based on input from all, the following program elements were identified for consideration: a. Middle buildings would have the following program (please refer also to Meeting Minutes #1 dated 10- 20 -08): i. Maintenance storage. ii. Recreation Storage for storing equipment, uniforms etc. iii. 1 office space on the 2"d floor that would have view of both east and west fields. There should be no need for more than 1 large office space. iv. Open viewing area on the 2"d floor that allows visibility of the west and the east fields. V. Concessions with 3 point access: breezeway, east and west. There is steadfast agreement that concessions would not have cooking capabilities, therefore precluding need of grease trap, hood, etc. It is suggested that a dedicated cooking patio be provided outside of the building and building overhang that would accommodate grill and /or deep fryer, and should be directly accessible to the concessions entrance door. Concessions also needs generous storage space not just for supplies but also for afore mentioned grill and deep fryer as well as counter space to house hot dog rotisserie equipment and cotton candy machine. vi. Large Multi- purpose Room that can be divided into 2 so that 2 programs can be housed simultaneously. (yoga, pilates, aerobics, etc.) vii. 2 Team Meeting Rooms or Locker Rooms viii. Activity Room ix. Restrooms: (Boys, Girls — housed in entrance buildings) Male, Female X. Possibility of a gymnasium A. Buildings and site should have Wifi capabilities. 3. YMCA currently hosts an after - school program for students at David Fairchild Elementary School, at the school itself. If an after school care program is offered at the new SM Park, it should not compete with the YMCA program but rather enhance it through an integrated educational /recreational program and helping them to enroll more students. 4. The Murray Park Community Center is currently overused. This new SM Park facility creates an opportunity to ease the demands placed on Murray Park and to expand program availability. 5. The demand for Soccer programs and Flag Football programs exceeds current capacity within the city. This SM Park project needs to intensify the scheduled use of the playing fields. 6. It may behoove the City to make the Field House larger to accommodate more activities if the YMCA is not going to build their proposed 35,000sf, $10M, building complex. Cesar Garcia stated that the YMCA is moving forward with their plans, and is scheduled to build and be operational by December 2010 according to the terms of their contract. The City is responsible for assisting the YMCA achieve this goal. The YMCA has not, as yet, requested specific assistance, however the planning and design team, the City and the residents must assume that the YMCA will meet their obligation and plan for that eventuality. 7. In terms of field programs and field utilization, Cesar Garcia informed the group that, per contract, the YMCA is entitled to 10% usage of the playing field environment. However, over the past 2 seasons they have utilized more than this. It may not be prudent to now or in the future cut the YMCA's field utilization back to the contracted 10 %, since this will most likely have a negative affect on the children and the parents of the community. In conclusion, MCHarry will create a preliminary space allocation concept plan for the building component of the master plan based on the above information and present to the City staff for further discussion. The Programming portion of the P &R Board meeting concluded at approximately 7:00 pm. MCHARRYASSOCIATES MEETING MINUTES Date: February 24, 2009 — Monday 9:30 am @ South Miami City Hall To: City Manager Ajibola Balogun Parks and Recreation Director Cesar Garcia Re: City of South Miami South Miami Park (SMP) Master Plan Programming and Conceptual Design Study Courtesy Meeting with Commissioner Beckman ............... Attendees: Jay Beckman City Commssioner jaybeckman @bellsouth.net Ajibola Balogun City Manager abalogun @cityofsouthmiami.net Cesar Garcia Parks and Recreation Director cgarcia @cityofsouthmiami.net Bernard Hanna South Miami Park Supervisor bhanna @cityofsouthmiami.net Tom Carlson MC Harry Associates tcarlson @mcharry.com Naomi Harrison MC Harry Associates nharrison @mcharry.com Tom Carlson reviewed the planning milestones and public workshops leading to the South Miami City Commission approval of the South Miami Park Master Plan Park master plan last year; touching on the key elements of the master plan as follows: 1. The park property is approximately 10 acres in size and split into two parcels; one approximately 2 acres in size, zoned PI — Public Institutional, and current home to the YMCA swimming pool. The other parcel is approximately 8 acres in size, zoned PR — Parks and Recreation, and is the focus of the current programming and conceptual design study. 2. Last years master planning initiative was organized around three critical factors, the need for toilet facilities, access to additional onsite parking, and maximizing organized open field sport activities for both adults and children. 3. The master plan delineates a loop road with 250 additional parking spaces in the PR zoned portion of the park, including a half -mile vita course /walking path around the perimeter; an entry feature; and a field house to house concessions, additional toilet room facilities, and support space. The current programming and conceptual design studies have been developed in collaboration with city staff, and the parks and recreation board with community input. The programmed activities and space requirements arrived at through this effort include: A. Entry Feature 1. two options for accommodating vehicular drop -off and pick -up maneuvers 2. an information /ticket booth flanked by entry /exit swing gates 3. a north side and south side picnic shelter, each with men or women toilet rooms 4. a tot lot and bicycle storage racks B. Field House — Level One 1. level one breezeway access to toilet rooms and concessions space splits the ground floor layout into a north and south side series of spaces. 2. level one south side includes locker rooms, athletic equipment room, racketball court, rock climbing wall, and a children's playroom. 3. level one north side includes concessions back -of- house, break room, field equipment and park maintenance equipment storage, and controlled access elevator to second floor. 4. there are three separate open stairs to the second floor C. Field House — Level Two 1. level two breezeway located directly above ground floor breezeway splits the second floor layout into a north and south side series of spaces. 2. level two south side includes two separate multipurpose activity spaces demised with an operable partition. 3. level two north side includes a game room, a third multipurpose activity space, park administrative offices, storage and support spaces. The floor plans derived from the programmed spaces and their adjacencies in each building (entry feature and field house) are the basis upon which the architect has developed two distinctly different architectural expressions, one characterized as 'traditional' with a pitch roof, the other characterized as `contemporary' with a flat roof. Tom Carlson reviewed each design concept utilizing color images of a 3D computer model. The commissioner was asked to comment on his preference for 1) the entry feature drop -off and pick -up configuration, and 2) the architectural expression deemed most appropriate for South Miami Park; responding as follows: 1) preference was expressed for the dedicated drop -off lane 2) preference was expressed for the 'traditional' design concept MCHARRYASSOCIATES MEETING MINUTES Date: February 24, 2009 — Monday 11:00 am @ South Miami City Hall To: City Manager Ajibola Balogun Parks and Recreation Director Cesar Garcia Re: City of South Miami South Miami Park (SMP) Master Plan Programming and Conceptual Design Study Courtesy Meeting with Mayor Feliu ............... Attendees: Horace Feliu Mayor horacefeliu @bellsouth.net Ajibola Balogun City Manager abalogun @cityofsouthmiami.net Cesar Garcia Parks and Recreation Director cgarcia @cityofsouthmiami.net Bernard Hanna South Miami Park Supervisor bhanna @cityofsouthmiami.net Tom Carlson MC Harry Associates tcarlson @mcharry.com Naomi Harrison MC Harry Associates nharrison @mcharry.com Tom Carlson reviewed the planning milestones and public workshops leading to the South Miami City Commission approval of the South Miami Park Master Plan Park master plan last year; touching on the key elements of the master plan as follows: 1. The park property is approximately 10 acres in size and split into two parcels; one approximately 2 acres in size, zoned PI — Public Institutional, and current home to the YMCA swimming pool. The other parcel is approximately 8 acres in size, zoned PR — Parks and Recreation, and is the focus of the current programming and conceptual design study. 2. Last years master planning initiative was organized around three critical factors, the need for toilet facilities, access to additional onsite parking, and maximizing organized open field sport activities for both adults and children. 3. The master plan delineates a loop road with 250 additional parking spaces in the PR zoned portion of the park, including a half -mile vita course /walking path around the perimeter; an entry feature; and a field house to house concessions, additional toilet room facilities, and support space. The current programming and conceptual design studies have been developed in collaboration with city staff, and the parks and recreation board with community input. The programmed activities and space requirements arrived at through this effort include: A. Entry Feature 1. two options for accommodating vehicular drop -off and pick -up maneuvers 2. an information /ticket booth flanked by entry /exit swing gates 3. a north side and south side picnic shelter, each with men or women toilet rooms 4. a tot lot and bicycle storage racks B. Field House — Level One 1. level one breezeway access to toilet rooms and concessions space splits the ground floor layout into a north and south side series of spaces. 2. level one south side includes locker rooms, athletic equipment room, racketball court, rock climbing wall, and a children's playroom. 3. level one north side includes concessions back -of- house, break room, field equipment and park maintenance equipment storage, and controlled access elevator to second floor. 4. there are three separate open stairs to the second floor C. Field House — Level Two 1. level two breezeway located directly above ground floor breezeway splits the second floor layout into a north and south side series of spaces. 2. level two south side includes two separate multipurpose activity spaces demised with an operable partition. 3. level two north side includes a game room, a third multipurpose activity space, park administrative offices, storage and support spaces. The floor plans derived from the programmed spaces and their adjacencies in each building (entry feature and field house) are the basis upon which the architect has developed two distinctly different architectural expressions, one characterized as 'traditional' with a pitch roof, the other characterized as 'contemporary' with a flat roof. Tom Carlson reviewed each design concept utilizing color images of a 3D computer model. The mayor was asked to comment on his preference for 1) the entry feature drop -off and pick -up configuration, and 2) the architectural expression deemed most appropriate for South Miami Park; responding as follows: 1) preference was expressed for the dedicated drop -off lane 2) preference was expressed for the 'traditional' design concept MCHARRYASSOCIATES MEETING MINUTES Date: February 24, 2009 — Monday 4:30 pm @ South Miami City Hall To: City Manager Ajibola Balogun Parks and Recreation Director Cesar Garcia Re: City of South Miami South Miami Park (SMP) Master Plan Programming and Conceptual Design Study Courtesy Meeting with Commissioner Palmer ..............., Attendees: Velma Palmer City Commissioner palmer @gmail.com Ajibola Balogun City Manager abalogun @cityofsouthmiami.net Cesar Garcia Parks and Recreation Director cgarcia @cityofsouthmiami.net Bernard Hanna South Miami Park Supervisor bhanna @cityofsouthmiami.net Tom Carlson MC Harry Associates tcarlson @mcharry.com Naomi Harrison MC Harry Associates nharrison @mcharry.com Tom Carlson reviewed the planning milestones and public workshops leading to the South Miami City Commission approval of the South Miami Park Master Plan Park master plan last year; touching on the key elements of the master plan as follows: 1. The park property is approximately 10 acres in size and split into two parcels; one approximately 2 acres in size, zoned PI — Public Institutional, and current home to the YMCA swimming pool. The other parcel is approximately 8 acres in size, zoned PR — Parks and Recreation, and is the focus of the current programming and conceptual design study. 2. Last years master planning initiative was organized around three critical factors, the need for toilet facilities, access to additional onsite parking, and maximizing organized open field sport activities for both adults and children. 3. The master plan delineates a loop road with 250 additional parking spaces in the PR zoned portion of the park, including a half -mile vita course /walking path around the perimeter; an entry feature; and a field house to house concessions, additional toilet room facilities, and support space. The current programming and conceptual design studies have been developed in collaboration with city staff, and the parks and recreation board with community input. The programmed activities and space requirements arrived at through this effort include: A. Entry Feature 1. two options for accommodating vehicular drop -off and pick -up maneuvers 2. an information /ticket booth flanked by entry /exit swing gates 3. a north side and south side picnic shelter, each with men or women toilet rooms 4. a tot lot and bicycle storage racks B. Field House — Level One 1. level one breezeway access to toilet rooms and concessions space splits the ground floor layout into a north and south side series of spaces. 2. level one south side includes locker rooms, athletic equipment room, racketball court, rock climbing wall, and a children's playroom. 3. level one north side includes concessions back -of- house, break room, field equipment and park maintenance equipment storage, and controlled access elevator to second floor. 4. there are three separate open stairs to the second floor C. Field House — Level Two 1. level two breezeway located directly above ground floor breezeway splits the second floor layout into a north and south side series of spaces. 2. level two south side includes two separate multipurpose activity spaces demised with an operable partition. 3. level two north side includes a game room, a third multipurpose activity space, park administrative offices, storage and support spaces. The floor plans derived from the programmed spaces and their adjacencies in each building (entry feature and field house) are the basis upon which the architect has developed two distinctly different architectural expressions, one characterized as 'traditional' with a pitch roof, the other characterized as 'contemporary' with a flat roof. Tom Carlson reviewed each design concept utilizing color images of a 3D computer model. The commissioner was asked to comment on her preference for 1) the entry feature drop -off and pick -up configuration, and 2) the architectural expression deemed most appropriate for South Miami Park; responding as follows: 1) preference was expressed for the dedicated drop -off lane 2) preference was expressed for the 'traditional' design concept MCHARRYASSOCIATES MEETING MINUTES Date: February 25, 2009 — Monday 10:30 am @ South Miami City Hall To: City Manager Ajibola Balogun Parks and Recreation Director Cesar Garcia Re: City of South Miami South Miami Park (SMP) Master Plan Programming and Conceptual Design Study Courtesy Meeting with Vice Mayor Beasley ............... Attendees: Brian Beasley Vice Mayor brianbeasley33 @gmail.com Ajibola Balogun City Manager abalogun @cityofsouthmiami.net Cesar Garcia Parks and Recreation Director cgarcia @cityofsouthmiami.net Bernard Hanna South Miami Park Supervisor bhanna @cityofsouthmiami.net Tom Carlson MC Harry Associates tcarlson @mcharry.com Naomi Harrison MC Harry Associates nharrison @mcharry.com Tom Carlson reviewed the planning milestones and public workshops leading to the South Miami City Commission approval of the South Miami Park Master Plan Park master plan last year; touching on the key elements of the master plan as follows: 1. The park property is approximately 10 acres in size and split into two parcels; one approximately 2 acres in size, zoned PI — Public Institutional, and current home to the YMCA swimming pool. The other parcel is approximately 8 acres in size, zoned PR — Parks and Recreation, and is the focus of the current programming and conceptual design study. 2. Last years master planning initiative was organized around three critical factors, the need for toilet facilities, access to additional onsite parking, and maximizing organized open field sport activities for both adults and children. 3. The master plan delineates a loop road with 250 additional parking spaces in the PR zoned portion of the park, including a half -mile vita course /walking path around the perimeter; an entry feature; and a field house to house concessions, additional toilet room facilities, and support space. The current programming and conceptual design studies have been developed in collaboration with city staff, and the parks and recreation board with community input. The programmed activities and space requirements arrived at through this effort include: A. Entry Feature 1. two options for accommodating vehicular drop -off and pick -up maneuvers 2. an information /ticket booth flanked by entry /exit swing gates 3. a north side and south side picnic shelter, each with men or women toilet rooms 4. a tot lot and bicycle storage racks B. Field House — Level One 1. level one breezeway access to toilet rooms and concessions space splits the ground floor layout into a north and south side series of spaces. 2. level one south side includes locker rooms, athletic equipment room, racketball court, rock climbing wall, and a children's playroom. 3. level one north side includes concessions back -of- house, break room, field equipment and park maintenance equipment storage, and controlled access elevator to second floor. 4. there are three separate open stairs to the second floor C. Field House — Level Two 1. level two breezeway located directly above ground floor breezeway splits the second floor layout into a north and south side series of spaces. 2. level two south side includes two separate multipurpose activity spaces demised with an operable partition. 3. level two north side includes a game room, a third multipurpose activity space, park administrative offices, storage and support spaces. The floor plans derived from the programmed spaces and their adjacencies in each building (entry feature and field house) are the basis upon which the architect has developed two distinctly different architectural expressions, one characterized as 'traditional' with a pitch roof, the other characterized as `contemporary' with a flat roof. Tom Carlson reviewed each design concept utilizing color images of a 3D computer model. The vice mayor was asked to comment on his preference for 1) the entry feature drop -off and pick -up configuration, and 2) the architectural expression deemed most appropriate for South Miami Park; responding as follows: 1) preference was expressed for the dedicated drop -off lane 2) preference for the architectural expression was reserved for a later date MCHARRYASSOCIATES MEETING MINUTES Date: March 2, 2009 — Monday 9:00 am @ South Miami City Hall To: City Manager Ajibola Balogun Parks and Recreation Director Cesar Garcia Re: City of South Miami South Miami Park (SMP) Master Plan Programming and Conceptual Design Study Courtesy Meeting with Commissioner Newman Attendees: Valerie Newman Ajibola Balogun Cesar Garcia Bernard Hanna Tom Carlson Naomi Harrison City Commissioner City Manager Parks and Recreation Director South Miami Park Supervisor MC Harry Associates MC Harry Associates valerienewman09 @gmail.com abalogun @cityofsouthmiami.net cgarcia @cityofsouthmiami.net bhanna @cityofsouthmiami.net tcarlson @mcharry.com nharrison @mcharry.com Tom Carlson reviewed the planning milestones and public workshops leading to the South Miami City Commission approval of the South Miami Park Master Plan Park master plan last year; touching on the key elements of the master plan as follows: 1. The park property is approximately 10 acres in size and split into two parcels; one approximately 2 acres in size, zoned PI — Public Institutional, and current home to the YMCA swimming pool. The other parcel is approximately 8 acres in size, zoned PR — Parks and Recreation, and is the focus of the current programming and conceptual design study. 2. Last years master planning initiative was organized around three critical factors, the need for toilet facilities, access to additional onsite parking, and maximizing organized open field sport activities for both adults and children. 3. The master plan delineates a loop road with 250 additional parking spaces in the PR zoned portion of the park, including a half -mile vita course /walking path around the perimeter; an entry feature; and a field house to house concessions, additional toilet room facilities, and support space. The current programming and conceptual design studies have been developed in collaboration with city staff, and the parks and recreation board with community input. The programmed activities and space requirements arrived at through this effort include: A. Entry Feature 1. two options for accommodating vehicular drop -off and pick -up maneuvers 2. an information /ticket booth flanked by entry /exit swing gates 3. a north side and south side picnic shelter, each with men or women toilet rooms 4. a tot lot and bicycle storage racks B. Field House — Level One 1. level one breezeway access to toilet rooms and concessions space splits the ground floor layout into a north and south side series of spaces. 2. level one south side includes locker rooms, athletic equipment room, racketball court, rock climbing wall, and a children's playroom. 3. level one north side includes concessions back -of- house, break room, field equipment and park maintenance equipment storage, and controlled access elevator to second floor. 4. there are three separate open stairs to the second floor C. Field House — Level Two 1. level two breezeway located directly above ground floor breezeway splits the second floor layout into a north and south side series of spaces. 2. level two south side includes two separate multipurpose activity spaces demised with an operable partition. 3. level two north side includes a game room, a third multipurpose activity space, park administrative offices, storage and support spaces. The floor plans derived from the programmed spaces and their adjacencies in each building (entry feature and field house) are the basis upon which the architect has developed two distinctly different architectural expressions, one characterized as 'traditional' with a pitch roof, the other characterized as 'contemporary' with a flat roof. Tom Carlson reviewed each design concept utilizing color images of a 3D computer model. The commissioner was asked to comment on her preference for 1) the entry feature drop -off and pick -up configuration, and 2) the architectural expression deemed most appropriate for South Miami Park; responding as follows: 1) preference was expressed for the dedicated drop -off lane 2) preference was expressed for the 'traditional' design expression MCHARRYASSOCIATES MEETING MINUTES Date: March 5, 2009 — Thursday 6:30 pm @ Murray Park Community Center To: City Manager Ajibola Balogun Parks and Recreation Director Cesar Garcia Re: City of South Miami South Miami Park (SMP) Master Plan Programming and Conceptual Design Study Presentation to Parks and Recreation Board and City of South Miami residents ..................................................................................................................... ............................... Attendees: Cesar Garcia City Parks Director cgarcia @cityofsouthmiami.net Tom Carlson MC Harry Associates tcarlson @mcharry.com Naomi Harrison MC Harry Associates nharrison @mcharry.com Bernard Hannah City of South Miami bhannah @cityofsouthmiami.net Terry Ballard Board Member Secretary Levy Kelly Board Member Co -Chair Dick Ward Board Member Co -Chair AnthonyTolgyesi Board Member Patrick Flood Board Member Anthony Truesdell City Resident Program Volunteer Ryan Devereaux County Resident SMP Neighbor Other residents of the City of South Miami and the community surrounding SMP — did not sign in and /or provide contact information. Following a brief introduction by Cesar Garcia, Naomi Harrison presented a PowerPoint presentation reviewing the planning milestones and public workshops leading to the South Miami City Commission approval of the South Miami Park Master Plan Park master plan last year; touching on the key elements of the master plan as follows: 1. The park property is approximately 10 acres in size and split into two parcels; one approximately 2 acres in size, zoned PI - Public Institutional, and current home to the YMCA swimming pool. The other parcel is approximately 8 acres in size, zoned PR — Parks and Recreation, and is the focus of the current programming and conceptual design study. 2. Last years master planning initiative was organized around three critical factors, the need for toilet facilities, access to additional onsite parking, and maximizing organized open field sport activities for both adults and children. 3. The master plan delineates a loop road with 250 additional parking spaces in the PR zoned portion of the park, including a half -mile vita course /walking path around the perimeter; an entry feature; and a field house to house concessions, additional toilet room facilities, and support space. The current programming and conceptual design studies have been developed in collaboration with city staff, and the parks and recreation board with community input. The programmed activities and space requirements arrived at through this effort include: A. Entry Feature 1. two options for accommodating vehicular drop -off and pick -up maneuvers 2. an information /ticket booth flanked by entry /exit swing gates 3. a north side and south side picnic shelter, each with men or women toilet rooms 4. a tot lot and bicycle storage racks B. Field House — Level One 1. level one breezeway access to toilet rooms and concessions space splits the ground floor layout into a north and south side series of spaces. 2. level one south side includes locker rooms, athletic equipment room, racketball court, rock climbing wall, and a children's playroom. 3. level one north side includes concessions back -of- house, break room, field equipment and park maintenance equipment storage, and controlled access elevator to second floor. 4. there are three separate open stairs to the second floor C. Field House — Level Two 1. level two breezeway located directly above ground floor breezeway splits the second floor layout into a north and south side series of spaces. 2. level two south side includes two separate multipurpose activity spaces demised with an operable partition. 3. level two north side includes a game room, a third multipurpose activity space, park administrative offices, storage and support spaces. The floor plans derived from the programmed spaces and their adjacencies in each building (entry feature and field house) are the basis upon which the architect has developed two distinctly different architectural expressions, one characterized as 'traditional' with a pitch roof, the other characterized as 'contemporary' with a flat roof. Naomi Harrison reviewed each design concept utilizing color images of a 3D computer model. The voting board members, of which there were 5 (total board comprises of 7 voting members), were asked to comment on their preference for 1) the entry feature drop -off and pick -up configuration, and 2) the architectural expression deemed most appropriate for South Miami Park; responding as follows: 1) By unanimous decision, a vote of 5 to 0, in favor of the dedicated drop -off lane 2) By unanimous decision, a vote of 5 to 0, in favor of the 'contemporary' design concept The Master Plan programming portion of the P &R Board meeting concluded at approximately 7:30 pm. MCHARRYASSOCIATES MEETING MINUTES Date: March 17, 2009 — Tuesday 6:30 pm @ South Miami City Hall To: City Manager Ajibola Balogun Parks and Recreation Director Cesar Garcia Re: City of South Miami South Miami Park (SMP) Master Plan Programming and Conceptual Design Study Public Workshop #1 Attendees: Horace Feliu Mayor Brian Beasley Vice Mayor Jay Beckman City Commissioner Ajibola Balogun City Manager Cesar Garcia Park and Rec Director Bernard Hannah South Miami Park Supervisor Tom Carlson MC Harry Associates Naomi Harrison MC Harry Associates Terry Ballard Park and Rec Board Member Secretary Levy Kelly Park and Rec Board Member Co -Chair Dick Ward Park and Rec Board Member Co -Chair Patrick Flood Park and Rec Board Member Anthony Truesdell City Resident Program Volunteer Ryan Devereaux County Resident SMP Neighbor Sharon McCain City Resident horacefeliu @bellsouth.net brianbeasley33 @gmail.com jaybeckman @bellsouth.net abalogun @cityofsouthmiami.net cgarcia @cityofsouthmiami.net bhanna @cityofsouthmiami.net tcarlson @mcharry.com nharrison @mcharry.com Other residents of the City of South Miami and the community surrounding SMP — did not sign in and /or provide contact information. Tom Carlson reviewed the planning milestones and public workshops leading to the South Miami City Commission approval of the South Miami Park Master Plan Park master plan last year; touching on the key elements of the master plan as follows: 1. The park property is approximately 10 acres in size and split into two parcels; one approximately 2 acres in size, zoned PI — Public Institutional, and current home to the YMCA swimming pool. The other parcel is approximately 8 acres in size, zoned PR — Parks and Recreation, and is the focus of the current programming and conceptual design study. 2. Last years master planning initiative was organized around three critical factors, the need for toilet facilities, access to additional onsite parking, and maximizing organized open field sport activities for both adults and children. 3. The master plan delineates a loop road with 250 additional parking spaces in the PR zoned portion of the park, including a half -mile vita course /walking path around the perimeter; an entry feature; and a field house to house concessions, additional toilet room facilities, and support space. The current programming and conceptual design studies have been developed in collaboration with city staff, and the parks and recreation board with community input. The programmed activities and space requirements arrived at through this effort include: A. Entry Feature 1. two options for accommodating vehicular drop -off and pick -up maneuvers 2. an information /ticket booth flanked by entry /exit swing gates 3. a north side and south side picnic shelter, each with men or women toilet rooms 4. a tot lot and bicycle storage racks B. Field House — Level One 1. level one breezeway access to toilet rooms and concessions space splits the ground floor layout into a north and south side series of spaces. 2. level one south side includes locker rooms, athletic equipment room, racketball court, rock climbing wall, and a children's playroom. 3. level one north side includes concessions back -of- house, break room, field equipment and park maintenance equipment storage, and controlled access elevator to second floor. 4. there are three separate open stairs to the second floor C. Field House — Level Two 1. level two breezeway located directly above ground floor breezeway splits the second floor layout into a north and south side series of spaces. 2. level two south side includes two separate multipurpose activity spaces demised with an operable partition. 3. level two north side includes a game room, a third multipurpose activity space, park administrative offices, storage and support spaces. The floor plans derived from the programmed spaces and their adjacencies in each building (entry feature and field house) are the basis upon which the architect has developed two distinctly different architectural expressions, one characterized as `traditional' with a pitch roof, the other characterized as 'contemporary' with a flat roof. Tom Carlson reviewed each design concept utilizing color images of a 3D computer model. Park and Recreation Board comments and recommendations: 1. They are pleased with the overall design of the fields 2. They like the cul -de -sac created along 58th Avenue 3. For the vehicular drop -off area at the main entrance they recommend Option 1 (dedicated drop - off lane) 4. For the architectural expression for the buildings they recommend Option 1 (traditional). (Please note that this is a deviation from the voting outcome of the Park and Recreation meeting on 03- 05-09, when option 2 (contemporary) was chosen. Refer to meeting minutes.) Public Remarks: Patrick Flood — likes that floor plan of the field house but would like to see the building on the east side so that all the athletic fields are grouped together without interruption. He also envisions a duplication of usage when and if the YMCA builds their facility. Ryan Devareaux — based on petitions from the community surrounding SMP, this plan, akin to a sports complex, is not favorable to the residents. From the current configuration of the park, there has been an increase of 315% (actual increase is 270 %) in parking and a decrease of 45% in green space. This proposed master plan will bring more traffic along 58th Avenue which, at current, barely accommodates the elementary school traffic. Additionally, having 2 different programs, SMP and YMCA, will bring even more traffic into the park. Sharon McCain — In her opinion there was not sufficient notification given to the neighborhood and cautions the board to involve all residents surrounding the park even though they are not within the City of South Miami. Commissioner Remarks and Responses to the Public: Mayor Feliu Response to community members Ryan and Patrick: usage of park would be regulated through scheduling of events among SMP, YMCA and David Fairchild Elementary School so as to alleviate possible overuse of the facilities and to minimize traffic congestion. (This was also stated by Commissioner Beckman) Response to community member Sharon: this public meeting was duly advertised to the public. Architectural expression: expressed a preference for Option 1 (traditional — pitched roof) Vice Mayor Beasley Architectural expression: his preference is Option 2 (contemporary — flat roof) but is understanding that most would prefer Option 1 (traditional — pitched roof) and will acquiesce to majority choice. Commissioner Beckman Response to community members Ryan: This master plan gives better usage of this park in the over 50 years since he has been patronizing it. It will not only benefit the community at large but also the elementary school, and will greatly alleviate the parking of cars on the streets throughout the community. Architectural expression: his preference is Option 1 (traditional — pitched roof) but will be in accordance with whichever one is chosen. Drop -off at Main Entrance: Option 1 (dedicated drop -off) Response to Master Plan and Programming: Not only is an elevator costly, it also takes up space; can it be removed. He is concerned with proper drainage of site once the existing swale is being removed under the proposed master plan. Also states that the possible glare from a silver metal roof would be distracting to players on the field; a green roof would be better. Tom Carlson's Responses: Response to Commissioner Beckman Elevator — this is a code requirement and cannot be removed from the project. Drainage — an adequate drainage master plan for these improvements will be developed for the project. Metal Roof — multiple colors including a green roof are available. Public Workshop concluded at approximately 7:30 p.m.