Res. No. 198-09-13007RESOLUTION NO. 198-09-13007
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, CREATING AN AUDIT COMMITTEE
TO ESTABLISH CRITERIA, REVIEW AND ASSIST IN THE PROCESS OF
SELECTING AN AUDITOR; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 218.391, Fla. Stat., requires the establishment of an audit committee
to select an individual or firm to conduct the annual audit of the City's books and records.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AS FOLLOWS:
Section 1. The City Commission hereby creates an Audit Committee. The
Committee shall consist of five members, appointed by the Mayor, with the advice and consent of
the City Commission.
Section 2. The Committee members shall serve for a twelve month term, or until a
recommendation is accepted by the Commission, whichever date is sooner. The Committee
members shall serve without compensation; provided, however, the City will reimburse expenses
incurred.
Section 3. Meetings of the Audit Committee shall be subject to the Florida
Sunshine laws, including the public meeting law and the public records law. All meetings of the
committee shall be advertised and open to the public.
Section 4. The Audit Committee shall:
(a) Establish factors to use for the evaluation of audit services to be provided by a
certified public accounting firm duly licensed under chapter 473 and qualified to conduct audits
in accordance with government auditing standards as adopted by the Florida Board of
Accountancy. Such factors shall include, but are not limited to, ability of personnel, experience,
ability to furnish the required services, and such other factors as may be determined by the
committee to be applicable to its particular requirements.
Pg. 2 of Res. No. 198 -09 -13007
(b) Publicly announce requests for proposals. Public announcements must include, at a
minimum, a brief description of the audit and indicate how interested firms can apply for
consideration.
(c) Provide interested firms with a request for proposal. The request for proposal shall
include information on how proposals are to be evaluated and such other information the
committee detennines is necessary for the firm to prepare a proposal.
(d) Evaluate proposals provided by qualified firms. If compensation is one of the factors
established pursuant to paragraph (a), it shall not be the sole or predominant factor used to
evaluate proposals.
(e) Rank and recommend in order of preference no fewer than three firms deemed to be
the most highly qualified to perform the required services after considering the factors established
pursuant to paragraph (a). If fewer than three firms respond to the request for proposal, the
committee shall recommend such firms as it deems to be the most highly qualified.
Section 5. The Commission shall inquire of qualified firms as to the basis of
compensation and select one of the firms recommended by the audit committee.
Section 6. This Resolution shall take effect immediately upon adoption.
PASSED and ADOPTED on this November 3 , 2009.
ATTEST: APPROVED:
eO
Y CLERK A OR COMMIS-0
READ D APPROVED AS ORM: Mayor Feliu: Yea
n Vice Mayor Beasley: Yea
Commissioner Newman: Yea
CI ATTORNEY Commissioner Palmer: Yea
Commissioner Sellars: Yea
South Miami
Ali•pmelicaCtly
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor, Vice Mayor arA Members of the City Commission
Via: Roger M. Carlton, City Manager '(A/&4'=
From: Matilde G. Menendez, Finance Director 'n5 `4
Date: November 3, 2009 Agenda Item:
Subject: Creation of Audit Committee
Request: RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, CREATING AN AUDIT
COMMITTEE TO ESTABLISH CRITERIA, REVIEW AND ASSIST
IN THE PROCESS OF SELECTING AN AUDITOR
Background: State Statute 218.391(2) requires municipalities to establish an
audit committee to assist in selecting an auditor to conduct the
annual financial audit. The creation of an audit committee will
give the City the ability to move rapidly in the Request for
Proposal process for the next Fiscal Year 2009 -2010. This would
allow for a smooth transition between auditors.
Recommendation:
It is recommended that to comply with State Statutes the City Commission
approve the creation of an Audit Committee