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Res. No. 182-09-12991RESOLUTION NO.: 182 -09 -12991 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO PURCHASE TEMPORARY PORTABLE LIGHTS FROM LIGHTING SPECIALTIES COMPANY FOR SOUTH MIAMI PARK TO BE USED WITH THE SOUTH MIAMI GREY GHOSTS SPORTS PROGRAM AND TO CHARGE THE COST OF $4,875.00 TO THE SOCCER DONATION ACCOUNT NUMBER 001 -0000- 219 -3575; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, it is necessary and desirable to promote prevention of juvenile crime by providing positive recreation opportunities, and to improve the recreation facilities for youth, adult, and senior citizens in this community through the improvement of our parks and natural areas; and WHEREAS, the City of South Miami has a recreational and travel soccer program that needs additional light to safely practice at South Miami Park during daylights savings time; and WHEREAS, the parents have raised the necessary amount to cover the costs of this proposed capital field improvement; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1: To authorize the City Manager to purchase Portable Lights for South Miami Park to keep the fields playable when daylight savings ends for use of the South Miami Grey Ghosts Youth Soccer Program. Section 2. The expenditure of $ 4,875.00 will be charged to the Soccer Donation account number 001 - 0000 - 219 -3575 with a balance of $32,107.72 that the parents of the program have worked to raise. Section 3. This resolution shall take effect immediately upon execution. PASSED AND ADOPTED this 3rd day of November 2009. PRA IrMI/I -1111 �"W I I RE D APPROVED AS TO RM: n CITY ATTORNEY APPROVED: MAYOR COMMISSION VOTE: 5 -0 Mayor Feliu: Yea Vice Mayor Beasley: Yea Commissioner Palmer: Yea Commissioner Newman: Yea Commissioner Sellars: Yea South Miami M-AmeticaCity CITY OF SOUTH MIAMI ! I I I 1r INTER - OFFICE MEMORANDUM toot To: The Honorable Mayor & Members of the Cit Commission Via: Roger M. Carlton, Interim City Manager �, From: Cesar Garcia, Parks & Recreation Director CT/ Date: November 6, 2009 Agenda Item No.: ok Subject: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO PURCHASE TEMPORARY PORTABLE LIGHTS FROM LIGHTING SPECIALTIES COMPANY FOR SOUTH MIAMI PARK TO BE USED WITH THE SOUTH MIAMI GREY GHOSTS SPORTS PROGRAM AND TO CHARGE THE COST OF $4,875.00 TO THE SOCCER DONATION ACCOUNT NUMBER 001 -0000 -219 -3575; AND PROVIDING FOR AN EFFECTIVE DATE. Request: To authorize the City Manager to purchase Portable Lights for South Miami Park to keep the fields playable when daylight savings ends for use of the South Miami Grey Ghosts Youth Soccer Program. Background: As presented in the October 20th 2009 Commission Meeting, the parents of the South Miami Grey Ghosts Soccer Program have raised the necessary funds to make field improvements to the Park to include temporary lighting. The neighbors immediately surrounding this park have been notified via flyers of the intent to purchase these directional lights and of our lights out policy no later than 8:30pm. This is as late as the soccer program has practice during daylights savings time and we intend to keep the same schedule so as to not disturb the families surrounding the park and involved in the program. The purchase of temporary lights would allow the program to continue its operation at the same intensity as it does throughout the year. Cost t Funding Source: $ 4,875.00. Funding for this purchase is to be drawn from the Soccer Donation Account Number 001 - 0000 -219 -3575; with a current balance of $32,107.72. Project Summary: A. The City of South Miami Grey Ghosts Soccer Program started in the Spring of 2009 and has grown to include more than 650 .participants in both the recreation and travel soccer programs this current Fall campaign. B. During the October 20, 2009 City Commission Meeting, Parks & Recreation Board Member/ South Miami Grey Ghosts Soccer Commissioner Anthony Tolgyesi made a presentation on the need for lights at South Miami Park and explained that the expense for this capital field improvement would come from funds that parents and local businesses have donated to the program — see memo to the City Commission from October 20, 2009 meeting attached. Backup Documentation: o (A) Proposed Resolution o (B) Copy of Quotes and back -up documentation to be used to purchase portable field lights o (C) Copy of Memorandum to City Commission at 10/20109 Commission Meeting DATE: TO: VIA: FROM: RE: South Miami F l o r i d a Parks & Recreation ,Department �tt�m><xrescst�... South Miami Community Center 305- 668 -7232 m October 27, 2009 Esteemed Mayor & Members of City Commission Roger M. Carlton, Acting City Manager Cesar Garcia, Parks & Recreation Director South Miami Park Temporary Improvements The South Miami Park Master Plan has been approved and adopted by the City Commission. Unfortunately, because of funding restraints, the adopted improvements cannot move forward as planned at this time. Since the inception of our very own soccer program in the Spring of 2009, our soccer parents and volunteers have been fundraising to offset some of the costs associated with developing South Miami Park. Through many fundraising initiatives by this group, enough money has been raised to make a few temporary improvements that would begin to solidify the program among others it competes with. At this time, the South Miami Grey Ghosts Soccer program would like to purchase a office /storage trailer and a set of temporary field lights, With the growth of our program, both of these requested purchases are vital to keep the program moving forward. First the trailer is necessary in order to safely store the equipment that the program utilizes and also to be used as a place to have a definitive information /first -aid station for patrons to go to in case of need. Secondly, because of daylights savings that is quickly approaching, we need to have temporary lights to accommodate our travel teams. As has been done in the past with our travel teams for other sports, these temporary lights would be used only as absolutely needed and only for practices on weekdays. The Iight discipline would be until 8:OOpm to respect the residents that live in the vicinity of the park. With the sun expected to set at 6:OOpm, these lights would give our children an additional two hours of programming that would greatly help with the growth of our soccer program. We are now proposing to purchase the office /storage trailer and the temporary lights with funds made available through the fundraising efforts of the parents and volunteers of the soccer program. The purchase of both of these items would come directly fundraised funds and not from general city funds. END OF MEMORANDUM Lighting Specialties www,lightingspecialties.com (800) 876 -2852 .:P, Hand. Winch, with Take -Down and Adjustment `'Light Head Comes.Off for 1000 W Metal Halide Light Tower with Winch .;' Easv Transportation' . i Lights up to 109,000 sq. ft. . � '` .,, Tempered Glass Lens Ml x Power Outiat 10,000 Hour Bulb(s)'., tncfuded xa'L3 L Take -Down and Adjustment �',� ,` 1000 W Metal Halide Light Tower with Winch eight i Lights up to 109,000 sq. ft. .s a Generator or - Lumen Output: 110,000 Power Outiat Item #: P74000 W -, Power: 12011-60Hz Amps: 9.2 P. Shipping Weight 165 Its anchion_Added to,� 2000 W Dual Metal Halide Light Tower with Winch Lights up to 218,000 sq. ft. Lumen Output: 220,000 Item #: P16000W Power. 12011-60Hz Amps: 10.4 Shipping Weight 200 Ihs Lighting Specialties Company 735 Hastings Lane Buffalo Grove, IL 60089 (800) 876 -2852 (800) 229 -9175 Fax info @lightspc.com Quote To: Anthony Tolgyesi atoigyesi @tdtpa.com Ship To: cote Customer No.: QUOTE Quote No.: 3333 Date Ship Via F.0,8. Terms 09/24/09 Truck Origin Credit Card Expiration Expected Ship Date E -Mail Sales Person 10/24/09 09/24109 Patrick Perlman Quantity Item Number Description Unit Price Amount 3 BDW2000MH 2000 watt Metal Halide 1625.00 4875.00 Light Tower w /winch Freight Prepaid in the Continental USA, Subtotal 4875.00 Sales Tax 0.00 Shipping added when shipped, unless otherwise indicated. Estimated Shipping 0.00 Total $ 4875.00 This quote is for the exact quantity indicated only. Thank You For The Opportunity To Quote OCT -27 -2009 GRABBER 11:45 CONSTRUCTION PRODUCTS A 10%Earpkyee Owed fompol, Sold Tot IZ-Cask Sales-pompano Taxable 1157 ON 3rd St Pompano Beach FL 33111-3105 Delivery Iostrt 0u1 PHONE 1 IS 854 -971 -4730 Customer No - 9kip To No - Order Number - Job Mather - Bra /Pit - Ship Tm: CITY OF SOUTH NIANI ATT: CESAi // ANTNONT QNOTE Pompano stack FL 33061 -1105 . ................................:............. ........................•...... Ord We Promised M 111 28805 1ALOI, JOE F.o.B. 10/21109 10/27/01 SLS 12: Cash sates ................................................. ............................... SIU Aisle Description shipped .. ................................... . ............................ 80112000111 MEN TOYER 11 /11INCH 3.000 PIECE COUNT . Mae REPLACEMENT BULBS PIECE COUNT Pot NAB P.01/01 13223 131123 4146253.001 SQ 1330 60 Backorder Price Extended Amount .. - --- --- ---- --------- ................... EA 1,736.0000 4,201.00 3.009 EA 75.0000 22540 ��/'► ® U �r her¢ �'��' ✓L ,. cp Pulled by- Checked by, Driver Signature Customer Signature 'r. Shippable Height Carrier: 0414111s Sales Tax total Order --- I.......... --------------- ----- - - - --- tax At 325.80 5,158.91 TOTAL P.01 MIAMI, Florida 33166 ATTN: Anthony Account #: MEFLCASH Due Date: Quote #: 18820 Expiration Date: 10/23/2009 Job #c PO #: atolgyesi @tdtpa.com Part # 0200622 Thank you, FASTENAL 4550 N.W. 72nd Avenue MIAMI, FL 33166 Phone: (305)471-4867 Fax: (305)471-4895 E -mail: FLMED @stores.fastenal.com Customer Part# Description BD- 2000MH WORK LIGHT W�� Quantity Price/EA Extended Price 3 $1,981.4200 $5,944.26 USD Subtotal: %5,94416 City Tax: $0.00 County Tax: $0.00 State Tax: $0.00 USD Total: $5,94426 -Shipping & Handling charges are subject to change. FASTCNAL CO11fR1fN " Page i of I QUOTE REPORT 1130 SUNSET DR ;OUT$ MIAMI EL 3314350 Northern Tool - -> 2600 Southcrosa Drive Weet hlvoic P.O. Box 1219 Invoice N Burnsville, MN 55337 -0219 Order N Phone 600 - 533.5545 Custom PO# Ship Tot CITY OR SOUTH MIAMI CENTRAL SERVICES 6130 SUNSET DR SOUTH MIAMI P.002/002 e Date umber umber 26457446 SO erNo 13109067 X FL 3314350 Ordered Ship Backorderl Item Number Description Unit Price Extension 3 3 161114 REIGHT 2000W METAL HALIDE TRUCK GENERIC 1,899.9900 494.9300 51699,97 494.93 Order Total 5,699.97 Freight 494.93 Taxable Amount 5,699.97 @ 6.000% Tax 342.00 Balance 61536.90 Thank You For Your Petron0901 Payment - Receipt must be presented with all returns or exchanges - No returns without authorization Balance Due 6,536,90 - For customer service call (800) 222 -5381