Res. No. 159-09-12968RESOLUTION NO. 159 -09 -12968
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO
EXTENDING THE CURRENT MONTH -TO -MONTH
CONTRACT WITH LAZ PARKING INC. FOR THE
PROVISION OF MUNICIPAL PARKING MANAGEMENT
SERVICES; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City's month -to -month contract is scheduled to expire on
October 1, 2009; and
WHEREAS, the City is in the process of obtaining proposals from the companies
selected during the request for qualifications process; and
WHEREAS, Laz Parking Inc. is currently providing management services
pursuant the existing municipal parking management contract; and
WHEREAS, the City of South Miami has determined that it will be in the public's
interest to extend the current contract for the period of up to ene -year January 31, 2010
one-year and authorize Laz Parking Inc. to continue to promote, operate, and maintain the
city's comprehensive parking system in order to permit city staff to complete due
diligence and submit its recommendations to the City Commission.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. That the City Commission approves and authorizes the City
Manager to execute a month -to -month contract up to one year January 31, 2010 with Laz
Parking Inc. for municipal parking management services.
Section 2. This resolution shall take effect immediately upon approval
PASSED AND ADOPTED this 15`x' day of September, 2009.
ATTEST: �y APPROVED: p
CI�TX�CLERK� 0 MAYOR J a~
RE APPROVED 0 FORM:
ATTORNEY i
Commission Vote:
5 -0
Mayor Feliu:
Yea
Vice Mayor Beasley:
Yea
Commissioner Newman:
Yea
Commissioner Palmer:
Yea
Commissioner Sellars: Yea
south Miami
sour y M'
of
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U CITY OF SOUTH MIAMI
IIf CORPORAYFA
1927 a OFFICE OF THE CITY MANAGER zoor
CO21 V INTER- OFFICE MEMORANDUM
To: The Honorable Mayor, Vice Mayor and Members of the City Commission
Via: W. Ajibola Balogun, City Manager t-y�
From. Matilde G. Menendez, Finance Director Z01
Date: September 15, 2009 Agenda item:
Subject: Authorization to extend the month -to -month contract with Laz Parking.
Request: A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO
EXTENDING THE CURRENT MONTH -TO -MONTH
CONTRACT WITH LAz PARKING FOR THE PROVISION OF
MUNICIPAL PARKING MANAGEMENT SERVICES; AND
PROVIDING AN EFFECTIVE DATE.
Background:
We are currently in the process of obtaining proposals from the companies
selected during the request for qualifications process. However, the
current month -to -month contract with Laz Parking expires on October 1,
2009.
Recommendation:
It is recommended, that the City Commission authorize the City Manager
to extend the current month -to -month contract up to one year with Laz
parking for municipal parking management services.
Attachments:
Proposed Resolution
Copy of Second Month -to -Month Contract
Copy of First Month -to -Month Contract, expiring 10/01/09
Copy of Original Contract, expired 10/01/08
SECOND AGREEMENT FOR MONTH -TO -MONTH PARKING SERVICES
MANAGEMENT FOR UP TO 12 MONTHS.
This agreement is made and entered into this _ day of October, 2009 between Tile City
of South Miami, a Florida municipal corporation, located at 6130 Sunset Drive, South
Miami, Florida 33143 -5093 and Laz Parking, a Florida corporation, hereinafter referred
to as "Contractor ".
WITNESSETH:
WHEREAS, the City after a competitive RFP process contracted for parking
enforcement services; and,
WHEREAS, the agreement provided for the Contractor to provide a
comprehensive program for the administration, collection, enforcement, and maintenance
of the City's parking meters, valet parking and decal parking areas; and,
WHEREAS, the original agreement expired on October lst, 2008; and,
WHEREAS, in the interim a month -to month agreement for up to 12months was
entered to by both parties; which expired on October 1", 2009; and,
WHEREAS, the City desires to continue to use the services of contractor on a
month -to -month basis until an RFP may issue, or a new long term agreement is
negotiated; and,
WHEREAS, the City desires to engage and retain the services of Contractor to
perform the work described in this agreement and Contractor desires to accept the month -
to -month engagement; and,
WHEREAS, Contractor continues to represent that it is competent, experienced,
and able to provide this program.
NOW 'THEREFORE, in consideration of the sum of $10.00, the mutual
promises and covenants contained in this agreement, and for other good and valuable
consideration, the receipt and legal sufficiency of which is acknowledged by both parties,
the parties agree as follows.
1. WHEREAS CLAUSES
1.1 The above whereas clauses are incorporated and made a part of
this agreement.
2. STATEMENT OF WORK
2.1 Contractor agrees to provide services as specifically described
under the original agreement, which expired on October 1, 2008 and the first agreement,
which expired on October 1, 2009. The scope of services, price term, conditions and for
providing services, insurance requirements, termination provisions, etc., that are
contained in that expired agreement are incorporated by reference into and made a part of
this icewea of t agreement
conflicts h the terms and conditions of exhibit A, the terms and conditions of this
agreement shall prevail.
3. COMMENCEMENT DATE AND TERM
3.1 The term shall commence upon the date of this agreement and
continue on a month -to -month basis for up to 12months.
4. SEVERABILITY
4.1 Should any paragraph or any part of any Paragraph of this
agreement be. rendered void, invalid or unenforceable by any court of law, for any reason,
the determination shall not render void, invalid or enforceable any other section or part of
any section of this agreement.
5. ENTIRE CONTRACT
5.1 The agreement, when signed by all of the parties, constitutes the
full and complete understanding and agreement of all parties and may not be in any
manner interpreted or fulfilled in contradiction of its express terms. This agreement and
the incorporated attachments constitute the entire understanding between the parties and
integrates by its terms all previsions agreements or understandings, oral or written,
between the parties. In the event of any conflict, the terms of this agreement will govern
over the provisions of any incorporated documents.
6. WARRANTY OF AUTHORITY
6.1 The signatories to this agreement warrant that they are duly
authorized by action of their respective City commission, board of directors or other
authority to execute this agreement and to bind the parties to the promises, terms,
conditions, and warranties contained in this agreement.
7, MISCELLANEOUS PROVISION
7.1 In the event a court must interpret any word or provision of this
first addendum, the word or provision shall not be construed against either party by
reason of drafting or negotiating this first addendum.
IN WITNESS WHEREOF, the parties hereto, acting through their duly
authorized officers, have executes this agreement as of the date first above written.
The City Of South Miami Laz Parldng, Contractor
By: By:
W. Ajibola Balogun, City Manager
ATTEST:
CITY CLERK
By:
Maria Menendez
3
President
RESOLUTION NO.: 158 -08 -12755
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF '1HE CITY
OF SOUTH MIAMI, FLORIDA, RELATING TO EXTENDING THE CURRENT
CONTRACT
ARKING MANAGEMENT SERVICES, PROVIDING AN EFFECTIVE OF
DDATE
P
WHEREAS, the City of South Miami's current parking management contract is scheduled to
expire on October 1, 2008; and
WHEREAS, the city is currently evaluating several parking systems and equipment prior to
making recommendations for changes to the city's comprehensive parking system; and.
WHEREAS, Laz Parking is currently providing parking management services pursuant the
e, dsti.rg mm
ulcipal parking management contract; and
WHEREAS, the City of South Miami has determined that it will be in the public's interest to
extend the current contract for the period of one year and authorize Laz Parking to continue to
promote, operate, and maintain the city's comprehensive parking system in order to permit city staff to
complete its due diligence and submit its recommendations to the City Commission.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF T14B CITY OF SOUTH MIAMI, FLORIDA;
Section 1: The city commission approves and authorizes the city manager to execute a
one.3ean month to month contract iin to one wear with Laz Parking erficnsia ° a� �t
agpeement for parking management services.
Section 2: This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 16" day of September 2008.
A
CITY CLERK
:.. •.�I• ....•lL.' • Oro ...
MAYOR
COMMISSION VOTE: 5-0
Mayor Feliu:
yea
Vice Mayor Beasley:
Yea
Commissioner Wiscombe:
Yea
Commissioner Beckman:
Yea
Commissioner Palmer:
Yea
Additions shown by underlining and deletions shown by evefstrik3
South Miami
o sours
�tl�
CITY OF SOUTH MIAMI
�" s= OFFICE OF THE CITY MANAGER "
t °�Sn INTER- OFFICE'MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
From: W. Ajibola Balogun�f�
City Manager
Date: September 16, 2008 Agenda Item No.:
Subject: One Year Extension for LAZ Parking
Request, A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, RELATING TO EXT -1 )LNG THE CURRENT
CONTRACT WITH LAZ PARKING FOR THE PROVISION OF MUNICIPAL
PARKING MANAGEMENT SERVICES, PROVIDING AN EFFECTIVE DATE
Reaso i eed: Our current parking management contract with Laz Parking is scheduled
to expire on October 1, 2008. As you know, we are currently evaluating
several parking systems and equipment prior to making
recommendations for changes to the City's comprehensive parking
system. So, since Laz Parking is currently providing parking management
services pursuant to the existing municipal parking management contract,
we are recommending a one year extension to the current contract.
Cost: N/A
Funding Source: N/A
Backup Documentation:
13 Proposed Resolution
0 Existing Agreement
AGREEMENT FOR MONTH -TO -MONTH PAR MG SERVICES
MANAGE1WYNT FOR UP TO 1z MONTHS.
This agreement is made and entered into this day of October, 2008 between
the City of South Miami, a Florida municipal corporation, located at 6130 Sunset
Drive, South Miami, Florida 33143 -5093 and Laz Parking, a Florida corporation,
hereinafter referred to as "Contractor ".
WITNESSETtt:
WHEREAS, the City after a competitive RFP process contracted for
parking enforcement services; and,
AREAS, the agreement provided for the Contractor to provide a
comprebensive program for the administration, collection, enforcement, and
maintenance of the City's parking meters, valet parking and decal parking areas;
and,
WFi[EREAS, the current agreement expired on October 1s`, 2008; and,
WHEREAS, in the interim, the City desires to continue to use the services of
contractor on a month-to -month basis until an RFP may issue, or a new long term
agreement: is negotiated; and,
WHEREAS, the City desires to engage and retain the services of Contractor
to perform the work described in this agreement and Contractor desires to accept the
month -to -month engagement; and,
WHEREAS, Contractor continues to represent that it is competent,
experienced, and able to provide this program.
gyW TgEREFORE, in consideration o£ the sum of $10.00, the mutual
promises and covenants contained in this agreement, and for other good and
valuable consideration, the receipt and legal sufficiency of which is acknowledged
by both parties, the parties agree as follows.
1. WHEREAS CLAUSES
1.1. The above whereas clauses are incorporated and made a part
of this agreement.
Page 1 of 3
7. STATEMENT OF WORK
2 .1 Contractor agrees to provide services as specifically described
under the prior agreement, which agreement expired on October 1, 2008. The
scope of services, price term, . conditions and for providing services, insurance
requirements, termination provisions, etc., that are contained in that expired'
agreement are incorporated by reference into and made a part of this agreement as
exhibit 1. However, if any provision of this month -to -month agreement conflicts
with the terms and conditions o£ exhibit 1, the terms and conditions of this
agreement shall prevail.
3. COMMENCEMENT DATE AND TERM
3.1 The term shall commence upon the date of this agreement and
coatinue on a month -to month basis for up to 6 months.
4. SEVER .1t11,1TY
4.1 Should any paragraph or any part of any paragraph of this
agreement be rendered void, invalid or unenforceable by any court of Iaw, for any
reason, the determination shall not render void, invalid or unenforceable any other
section or part of any section of this agreement.
5. ENTME CONTRACT
5.1 The agreement, when signed by ail of the parties, constitutes
the full and complete understanding and agreement of all parties and may not be in
any manner interpreted or fuifi,led in contradiction of its express terms. This
agreement and the incorporated attachments constitute the entire understanding
between the parties and integrates by its terms all previous agreements or
understandings, oral or written, between the parties. In the event of any conflict,
the terms of this agreement will govern over the provisions of any incorporated
documents.
6. WARRANTY OF AUTHOR1TY
6.1 The signatories to this agreement warrant that they are duly
authorized by action Of their respective City eonuuission, board of directors or
other authority to execute this agreement and to bind the parties to the promises,
terms, conditions and warranties contained in this agreement.
page 2 of 3
7. 'NffSCBLLAiIEOVS PROVISION
7.1 hi the event a court rnust interpret any word or Provision Of this
first addendum the word or provision shall not be construed against
reason of drafting or negotiating this -first addeadurn.
�� �rJ�f the parties hereto, acting through their duly
authorized officers, have executed this agreement as of the date first above written.
The City of south I4iiam a
Lai Parking, Cosatraetor
By:
w. AjibolaBalogun Ci -- City Manager Scv vT `� t'resident
ATTEST:
Cay CLERK
8y:CkMeuendeZ
ana Menendez
Page 3 of 3 (.�q
EXHIBIT A
LAZ kA G, LTA,
5 iSp-WrS STPXXT
9AP-TFOROCT 06103
Jaae'2?, 2006
Sttnytte 13t6r. SoUib. Inc,
Re: purchtsea'fA ?lofthe
bear N4z. StroYne!
This letter siatt'set forth the bfadb
t;6y% �%j to L
sttbsidiataeS (6611 , U'-my to
Brag. South, itv- (the
Stock 6fstroyae Bros, Sovith, Inc.
agreement (the "Agresmenf) between Ronald
one; of its wholly -owned
dcliase all of the outstanding• stock 617 Stroyne
our nnderstandffig that we've agreed as folll'=,
aVef;j td say). arid LAZ aslatg To PIIII�nw�
lajsief- of big Stu* 64-110
umbt:4�nceq aad that he aald his
.fi-ed Md cleat' 6NU, lie ss claims and dac
ggrft to Warrant abd def6d LAZ .=d 'M
Alumiors aid, yssiga� dalms and
sueoessors add assigns ftm and apftl w1i and all 'lens
eaeamwaa9ea, whatsoever
A & the Clasisgs *id rdr as lore as the Compiny
ag serviees; • LAZ shall cause the ;O"Pany- at its sole cost anti
to OeAtime to mobitata bealth. ftw�mre� f6r Poftald Stroynd-
3ball also be enfidcd to Monetary �60mpanswon on a csgc� by c6q
of a bonus dependent depaadent apo,2 men ofthm
basis in the fairs of e)r the ljorms and the PaYmellt thereof (ra*mWy'
Company. The w1 be the discretion of LAZ.
transaction Oonromlat6d by
4. CIO$ Tho-Oosing (the "Clos*n of t he 1p
jonc
Oda Agromtat sMhau n execute 1 1 a and. � deliver to LAZ the W3O,0W;I2n0g 06.. At the
a.trook poper endcated in Mar& in the f0tra attached bzroto.
as Schadde 4(IX*
his original stock certificate;
his resigaatie ass- nofficeranddirectoroftheCompany:
(iv} all arigtnal I•Gsscs, service contra= and agreements
a€fecfing the company,
(v} a fist of employers and their presenE compensation, accrued
sick fin, and vacation days:
(T ij ° orig nal ch'6kbeo% with checks and appropriate signaiurc
cards;
(vii} all books and records o the Company, including but not
lim%Ced to irs tttdnnte hook, Mx returns, Hilancial
infbMialion, am,, pad
(viii) such other dactartcnYs or tutu rats as may be reasonably
necessary to no-.ontplisb the transaction .contemplated
herein;
u
Clasia�.Seller..si�ate.PliYeC.ta. LAZ PdSSessiau..o ......:..•.r :....,..., - ,.::.;_..
its corporate offices, sti keys: Pass nodes
6,
gaorp w« ' , t and �T✓arrrinries. Sfrnyne represents and ptarrarts to
l Ae� as to the following matters, all• of which shall be deemed to be
remade as o£ihe Closing, The truth add accuracy o€ each of tIrs fallowing
representations and warranties shell be conditions Precedent to LA I;
condition to close:
(i} Stroyne 73rers. Sotxitr, Inc. is a corporation
the Taws„ of S1rE
. _ •. - .. �- - '- - •'vadidly�xistiYtg end in. Bdod•siazadiag• ,
State of Florida;
(u} Snuyne has the full.power, right and authority to eater into
and- pprfotm his ob&gatious under this Agreement. The
exeeutSou, delivery and pprfrnmance of this SgreetntnY by
Sttdyrte has been duly and Prbperly authorized by all
proper aetibn and is in accordance with an aPPHaaiila laws
and any and all bylaws and other documents affecting fhe
Company,
(iii) Stroyne is the owner of the stock, the stock is free and clear
of a ilens, claims and endumbraaces. Other than Stock
Certlacatle Number represanung _ shares of the
2
common stack of rite Company, there are ao other stock
cerdtsaates issued and/or outstanding;
cvj Stroyrie has received no written ttatice of any'pending
lidgadari wicks spelt tO 5vh{ch mould affact himselfythe of
the Company property
Compaay, or the Company's property;
(vy Theta is. no pending or threarened liftption, arbitration,
idcvuishadvg argon, examma!iotr; claim. or detrmnd
. - ... �ivfiatsdebat relating Lb hlirtsolf, the Gompau , ors the
Couipsnys property, 110 attachments,, execution
proceedings, liens,assipmerim or Insafv "ncy.pmdeedings
are peading or fleeatcued ag'avrsf 5tmYne, the Company, oP' '
ea}? of lira Company's pr6l
(�� gtyQyno has received no written n file form any
gavett#tnenfal awhorfty of any material �iolat%otro of any
state or fe4cial kvf,. rule, or regulation or agreement
concetaing die Company, including but not limited to,'tbo
Company's property, its taxes nr its employees, „L
ml:w ". ..
(vii) has votracaived any wriit0u riatiou of my
viaiatiatt
^ afr arA knows of no vfolatfon of any employee law,
ordinance; code, or other applicable state, Bounty, airy or
federal law wits respell to the Company, including but not
limited to the Company's Property;
(dtny Aaaeiied herera as Schedule 6(viii} is a list of all of the
employces of the Company as of the date hereof together
wfQt all vacation pay; sick .days and airy other amounts
cht� ogd owing 40 +fah o£ said rmployces. Earl+ o£said
employees has been paid through t dam any closhigm
the
There are no employniea r agreentents
employees; .
(ixy The Company's tax returns. both state and federal have
been &lad thmugh December 31, 2005. The Company
has uat received 2iy notice of deficiency ar audit, from
authorities Cvitii regard us any of
any federal, state or local
" its tart teriums;
(xy The, Company's goatterly report for wage repotting has
been filed tbmngh the quarter eading 3/31/06. The
Company $ guazterly reports (both state and federal} are 0
current and the Company is under no order or
Investigation with regard to any of its quarterly Slings;
()d) Attached hereto as Schedule Qxi) is a true and correct
listing of all debts, liabilities and other obligations of the
Company. All of said debts and obligations are•
cutrent, and none are pasrdue;
(.cif) Attacbed hereto as Schedule 6(xlf) is a trde grid corr6c't
,cop:y.Qrail ofrbe.assets, contracts, se'vioe agreements, and" .
acvSunrs receivable. of tiro' d: mpauy All of the
accounts receivable are current (Le payable wirHn thirty
day*
(xiis) An finaricial• litionaat&sn previously supplied to LAZ its
true and coireci in all material respects and does riot omit to
stars say tnaWW fact the" omission of which would be
misieadirig; '
(xEv} The esmeufion and delivery of the stock and the '
censtirnmation o € the uddsaotion, contemplated herein will .
.. non. ().constitute or violate or result•: in tine breach•af of ... ... :. .
deft,glt oexa4i any Oral or written, a&a&xiient to 'which '
Stroyne ortlioCompanyisapalzyotww6haxcdts .any bf
its property or agr@ethimtst G7 eozrst Wh or ' result in a
violatlon ofany order, deoree or uxlmxction with respect to
which Stroyne, the Company or any of its property ib
bound; canio or entitle' may patty to have a. tight to
acccieraie -or declare a default under nary. oral or wntwit
agreemeat to which S`tmyne or the Company is a parity or
which affects any of its property: and/or (iii) violate any
"prodisioh of any munioipal, nata-or fedorai law; stgmtory
or othet'rvise, to which Stroyue or the Coiapauy is or may
be subject; and
(xv) The entering into of this Agreament and the consummation
of the sale d€ the sleek hereunder will not require Stroyno
or the Company to obtain (Dither before 'or after
Closing) any consent; 'license, Permit, waive ,
approval, anthorbzation or other action of by, or with
rue pest to any aon- governmental or governmental person or
entity.
7. to in of the. Sonks AU income and expenses o €the Company shall he
allocated to Stroyneup to and including June $0, 2006. Commencing July
t, 2006 all Company income and expenses shall be allocated to LAZ.
gtroyne and its accountants shall cooperate ant'h LAZ and its aCCannr`eniS
in connect ati vnt6 the Closing of the books and tilins of all .appropriate
tax remns.
g Tt_ ck, yAZ sball, alter the Closing, continne to cause the Company w.
make pakments on the Company truek so that 'it may be utilbtirsze $Y the
efriployees of the Cb mpanY in cannee£:on veith the Comiiatty
g. tilde — iPn' Stroyae does hereby personally indemnify L& froze
. any and all claims. causes of action, etc..pertiib =jg to the Company said its
stock; es(t� tally in•conueFUO t tvith; ty rtisrepresarrzxtions or war =aeries.
T'adg indenanifrcatian swi— survive tho Gtos
The iudemnifica orts contained in this Agreement shall be subject to'the
The
following provisions: the indemnitee shall, notify indemnitor of any such
ciaittt against indemnitee within thirty (30) days aftr it has written notice
dfsdcHciaiin,•but failure zo notify, sndamrlerstitdn1endesixtitit €o shall
the tights• of indemnitee undek &1 Agr .
be ptojndiged by such. taitxe and dten only to the eaten' of such.
tor prejudice. Sit u�id, Bch liability fail
v+ithiici throe (.l5) bust �ss days after to defend
indemititea aB '
the•iriderrutitee gives the inrletrtYdtor,Writ # eA• xiatioo of tlta .iibm then
d indetrm... r iiubllity to — .:..r.
„. iuclemnme,,may be, a aclaliv#ia6.t 6tab ah��rb�. sitcR seti[erereaYt,'.tlte
ind'etrmitOf shall la eancttisively
' axlroitiit of suck tinbility io. i»aitrde both tftq settlement consideration .
and t6z reasonable Costs 'add expenses, includnig atto eys
iueuxted by soil rttitee a �"ectmg such setilamenr The Obligations
act forth in this Section shalt survive the Ciosfng or aariier termination
d£tiiis Agreement.
10. PSti IYfod[fiaattitn. This Agreement shall not be niodified•or amended
exceptirta written8octtment signal by Stroyne and LAZ.
i believe the abbvs sets £ottb nor understanding With tegaid to the suttject matter bereo£
if so, please ]cnidty'evidenee $o by signing in a appmpriao place provided your m and
Ott the coulttetp
art oriy&nal o£tbis )aver'agrstxnen>i retauarng one ongtnat focyaur tscotzia
and tsnrrning he other original to us for out reaetds.
Very trulyyours.
I.A•Z ,1LT13.
6y: v^
"x'brC.
Accepted vi%d Agreed
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CONTRACT BETWEEN CITY OF SOUTH MJAMI"
AND STROYNE BROS. SOUTH, INC.
FOR PART£ NG SERVICES MANAGEMENT.
This contract is made and entered into this day of September, 2003 between
the City of South Miarni,.a Florida municipal corporation, located at 6130 Sunset
Drive, South Miami, Florida 33143 -5093 and Stroyne Brothers South Inc. located
at 7822 SW 66 Street, Miami, Florida 33143, a Florida corporation, hereinafter
referred to as "Stroyne ".
WITNESSETFI:
"WMREAS, the city conducted a competitive RFP in order to contract %r
parking enforcement services, which RFP, by this. reference is incorporated into
and made park of this contract; and
VMREAS, the city is desirous of engaging a company to provide a
comprehensive program for the administration, collection, enforcement, and
maintenance of the city's parking meters, valet parking and decal parking areas;
and
AREAS;,etty- desiresF -to engage and retrain. the "services of Stroyue''t6"
perform the work described in this contract and Stroyne desires to accept the
engagement;.and,
VdIEREAS, Stroyne represents that it is competent, experienced, and able
to provide this program.
NOW THEREFORE, in consideration of the sum of $10.00, the mutual
promises and covenants contained in this contract and for other good and valuable
consideration, the receipt and legal sufficiency of which is acknowledged by both
parties, the parties agree'as follows.
1. WHEREAS CLAUSES
I.I. The above whereas clauses are incorporated and made a part
} of this contract.
2. STATEMENT OF WORK
2.1 Stroyne agrees to provide services as specifically described,
and under the scope of service set forth in pages two and three of the RFP, which
Page i of 19 4
by this reference is incorporated irate and made a part of this contract.
_ 2.2 :Siroyne`aWees,to,.provide a comprehensive program for the
'11'i:..'66F - •
aciuvrustratzon;collecbn,° enforceriieng'; drid: niainienance £or all parking meters,.
pqs ",is ti'p' rµk'z ig "sxgn`'faces; 'v "ales "ramps "`and de`caI purl ig, areas
Maintenance and installation of parking meters, meter posts, ' azid' parking sign
faces shall be on a scheduled, proactive basis. Stroyne will perform new,
individual meter installations of new, entire parking areas. The cost of these new
or additional installations (parts & labor) will be billed to the city separately by
Stroyne. The city shall furnish and/or reimburse Stroyne for the cost all direct
materials or parts used in the maintenance program. The specific requiremeuts of
enforcements (including valet) program are stipulated in exhibit 1, and 2. .Meter
maintenance and general field maintenance requirements are provided in exhibit 3.
Valet enforcement and restricted residential areas shall be conducted in
accordance with the respective city's ordinances. All meters shall at all times
remain the property of the city.
23 Stroyne guarantees to provide city 100% of all parking meter
revenues for the 750 meters (subject to change) currently owned by the city. The
collection will be the responsibility of Stroyne. He shall collect the meter boxes of
the most heavily used meters no less than two times a week.
_N ..
. ", , ` ` . "'2.4' Sfioyne may purchase arid`'is1'stall additional" parking meters
with prior written ay roval of the city manager. Any new meters, become the
property of the city at the end of this agreement. The meters are to be in operation
from 9:00 AM to 12:00 midnight, 7 days a week, or as otherwise designated by the
city. The meters will be enforced on some national holidays as designated by the
city.
2.5 ''`I' ai ,city %ieserVes °the` eight; ?as;a policy decision to alter.;ihe
tulie7and?the,days4 that�the,zneters.,are. enforced. Should. tlie� czfy .make' 600
decision,,; both ;,paitimM.il €F,negotiste.,any; changes in. enforcerrient or revenue :.
divlsion'sfa "gestalt •of the changes;
2.6 Stroyne agrees to operate the parking meters 7 days per week
to provide minimum overage of 91 weekly hours of schedule coverage with a
minimum of 1 enforcement officer and 29 weekly hours of coverage with a
minimum of 2 officers. The breakdown of these weekly enforcement coverage
hours is provided in exhibit I.
2.7 Stroyne agrees to follow an enforcement schedule similar to
the one presented in exhibit 2. Planned changes to the schedule for any month
Page 2 of 19 �
0
need to be forwarded to the city manager or his designee at least 5 business days
prior to the start of the month. The changes should be clearly indicated on the
schedulc sheet for the month.
2.g . Stroyne agrees to furnish the city with monthly enforcement
productivity reports (gap report) summarizing enforcement citation output for each
enforcement officer during all, shifts. The report must demonstrate a daily
breakdown by enforcement officer and the time- sequence citation output
throughout each shift. A copy of the report (gap report) is to be maintained on an
annual basis for the city's review at their request" Exhibit 5 provides a sample of
the report.
2.9 St oyne agrees to maintain and furnish upon request a
monthly maintenance activity reports sununarrzing all work completed during the
previous month. The report's are to be completed no later. than the 5 day of each
month.. Exhibit 5 provides a blank form for the report.
2,10 All revenues generated as a result of fines and forfeitures
shall belon to the city. Stroyn , shall not receive any remuneration, cash
revenues, crdit oz any f °zT° °£ c °mpensairon fr om violations, nor shall any quotas
(• or goals be fixed, placed, or planned.
1V
2:1'1 "Stroyne warrants.that,.aH• pail ` g meters or 'cther'niatetiats'
supplied shall be of good quality,'free frorir faults and defects, fit for purposes
intended and shall be warranted as to service parts for a period of one Year
installation.
2.12 Stroyne represents and warrants to the city that it possesses
all qualifications, licenses and expertise required for the performance of the
services listed under this se
any that Stroyne, is not delinquent in the f
payment o
any sums due to the city; all persons assigned to perform- the services identified in
this section are and shall be at all times during the term of this contract, fully
qualified and trained to perform the tasks assigned; and that services will be
performed as directed in the RFP.
2.13 Stroyne agrees to allow for 100 %' auditing Of all meter
revenues by the city during the life of contract. The city's right t audit Aball
extend for a period of 120 days beyond the termination of this agreement,
Additionally, a schedule of revenue collections shall be submitted to the finance
director no later than the I5t of each month. One city employee shall be present
during the collection process, bagging, and bank delivery' A copy of each deposit
slip shall be submitted to the rnence director by Stroyne"
:�4
Page 3 of 19
2:14 Precaution shall be exercised at all times for the protection of
persons and property. Stroyne and his subcontractors shall conform to all OSHA,
state, county, and city regulations while performing under the terms and
conditions of this contract. Any fines levied against Stroyne due to Stroyne's
inadequacies to comply with these requirements shall be home solely by Stroyne.
2.15 Stroyne shall, at the time of executing this contract hold a
valid occupational license issued by the federal, state or county qualifying Stroyne
to perform the work proposed. If a subcontractors) is employed, an applicable
license issued to the subcontractor(s) shall be submitted along with Stroyne's
certificate prior to the starting of work; provided, however, that the city may, at'its
sole discretion and in its best interest, allow Stroyne to supply the certificate to the
city during the first week of work.
3. COMME* MENT DATE-AND TERM
3.1 The %ran shall commence upon the date of this contract and
expire upon the earlier of October 1, 2003 or the acceptance of full performance
by the city„ .._:,....._ .
3.2 The contract may be extended for three one -year extensions,
unless cancelled by either party with 90 days prior written notice,
33 The city reserves the right to renegotiate the 'terms of the
contract annually. In exchange for the two -yeat agreement and 3 one -year
extension prolisibns, Stroyne guarantees that the city will receive 100 % of all
meter revenue.
4. PA'YMEN'T'
4.1 The city shall pay Stroyne the sum of$17,461.67 -por month.
The amount shall be a fixed price.
4.2 The city shall not be. liable to pay, and shall not pay, charges
for extra work, delay charges, or additional work, unless the city's contract officer
specifically authorizes the extra or additional work, in a written task order before
the commencement of the work.
Page 4 of 19
5. TRANSFER AND ASSIGNMENT
5.1 None of the work or services under this contract shall be
subcontracted unless Stroyne obtains prior written consent from the city.
Approved Subcontractors shall be subject to each provision of this contract and
Stroyne shall be responsible and indemnify the city for all subcontractors' acts,
errors or omissions,
5.2 Stroyne shall not assign, transfer or pledge any interest in this
contract without the prior wrxtien consent of the city; provided, however, that
claims for money by Stroyne from the city under this contract may be assigned,
transferred or pledged to a bank, trust company, or other financial institution
.without thb city's approval. Written notice of any assignment, transfer or pledge
of funds shall be furnished within 10 days by Stroyne to the city.
6. MODIFICATIONS — CHANGE OR)]ERS
..r:xsmmejr+;. ri 5 +"'•••.• e --
6.1TPieYeitymay;rai" nixie;.lijwzit en,'cli'ange= oxdez iriake;`
�cliadgbe9ktoatke seopitof wSrk,_`;and'tUt e, means; an 11-4a d P.P ormu g tiie
Fy�W'+'S t*
�.woi14 The city may order temgozary stoppage of the work or delay in
performance that does not alter the scope of work. Changes, including any
,,,..,-
in inozease -or `decrease °in" the amount of Stroyiie''s comgensatxon; shall lie
incorporated in written amendments to this contract-
6.2 If any change causes an increase or decrease in th6 price
charged, the maximum amount of the contract, or the' time required for
performance of any part of the work under this contract, or otherwise affects the
conditions of this contract, the city shall make an equitable adjustment to the
maximum amount, the price (s), the delivery sohedule, or other affected terms, and
shall modify the contract with a written change order.
7. TEZtMfNATION FOR DEFAULT
7.1 Either party may terminate this contract prior to the expiration
of the initial term or any subsequent renewal Term on account of a material breach
of this contract by the other party, which has not been cured within 10 days from
the data of receipt of written notice of breach from the party seeking termination.
7.2 Termination shall be effective as of the end of the notice
peziod in the case of any uncured material breach.
Page'S of 19
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7.3 Stroyne may terminate this contract prior to the expiration of
the initial term or any subsequent renewal term upon not less than 30 -days prior
written notice to the city in the event that Stroyne is unable to complete the
services identified in section 2 due to causes beyond Stroyne's control.
7.4 The city shall have no liability to Stroyne for future profits or
Iosses in the event of termination for default.
7.5 The rights and remedies of the city provided in this provision
shall not be exclusive and are in addition to any other rights and remedies
provided by law or under this contract
7.6 Should Stroyne provide the city with written notice of
cancellation of contract, Stroyne will be required to refund a pro -rata share of the
compensation identified in section 4, above.
8. TERMINATION FOR RELAX'.
8.1 If the project is suspended or Stro ne's services are delayed
by the city for more than 30 consecutive days, Stroyne may terminate this contract
by giving not less than 10 days written notice.
8.2 The liability of the city'.upon 'ieixuination bq Stroyne for
suspension or delay of the project shall be for the value of services performed
pursuant to the schedule contained in the statement of work rendered by Stroyne to
the time of termination by Stroyne. The city shall not be liable for future profits or
losses.
9. TERMINATION FOR CONVENIENCE,
9.1 The city may terminate this contract for convenience at any
time by giving 10 days notice in writing to Stroyne. Stroyne will be paid fdr the
value of services performed pursuant to the schedule contained in the statement of
work, up to and including the termination date. Stroyne 'will be, permitted to
complete on -going investigations and shall be paid for all satisfactory work
completed. The city shall not be liable for future.profits or Iosses.
9,2 In the event that the city improperly terminates the contract
for default under paragraph 7, the termination shall be deemed a termination for
convenience under this paragraph.
Page 6of19 \�
V
10. TERMINATION FOR LACK OF FUNDS
10.1 Notwithstanding any other provisions of the contract, if the
funds anticipated by the city for the payment of work under this contract are at any
time not forthcoining, through the failure of the city to appropriate funds, the
failure of Miami-Dade County, the Florida Legislature, of the U.S. Congress to
appropriate funds, or the refusal of the administrative branch of the federal or
county government to release funds, or due to any other reason for the
unavailability of funds in succeeding fiscal years, or the discontinuance or material
alteration of the program under which funds are to be provided, t the; city less than ll: days
the right to terminate the contract without penalty by giving
written notice of the lack of available funding.
10.2 In the event the city declines to appropriate funds for payment
of the contract for future fiscal years, Stroyne shall be paid for work performed
under the contract with funds that are appropriated for the current fiscal year. The
liability of the city to Stroyne shall be limited to the obligation tc budget and
appropriate funds for work performed during the current fiscal year.
10.3. For any portion of the work that is funded by co; ty, state or
federal appropriations or grants, the. liability of the city to Stroyne shall be, Iimited
to payment for services when payment is received by the city from the county,
"sfate'or federal aiit>ionty.' Thd `city shall submit all required documents requesting .
paymentwithiri a reasonable time. The city shall not be liable to Stroyne for work
performed in the event that payment is not .received by the city from a county,
state or federal funding authority. This is a pay - when -paid clause.
Il.
RIGHT TO'WITHROLD
11.1 If work under this contract is not performed in accordance
with the terms hereof, the city has the right to withhold any payment due to
Stroyne, of any sums as the city may deem sufficient to proteet• t sums n the
to ensure payment of claims, and, at its option, the city may apply the
manner as the city may deem proper to secure itself or to satisfy the claims. The
city will. provide Stroyne with 10 days prior written notice in the event that it
elects to exercise its right to withhold under this paragraph•
lx, INTEREST PA` - NIENTS DUE TO LATE PAYMENT
12.1 The city shall make payment to Stroyne within 30 days of
receipt of the original written invoice and sufficient backup documentation and
acceptance of the work by'the city, interest shall accrue on unpaid invoices as
provided by section 218.74, Florida Statutes-
Page 7 of 19 - �!
12.2 Contractor shall not be entitled to any carrying charges or
fmance fees due to late payment by the city.
13. LIENS
13.1 Stroyne, subcontractors, suppliers and laborers are prohibited
from placing alien on city's property.
14. INDEPENDENT CONTRACTOR
14,1 Stroyne is furnishing its services as an independent contractor
and nothing in this contract shall. create any .association, partnership or joint
venture between the parties, or any employer- employee relationships.
1.5. INSURANCE AND E'4"MNII"ICA'TLON
15.1 The city shall not be held liable or responsible for any claims
which may result from acts, errors or omissions of Stroyne or its subcontractors,
suppliers or laborers. In reviewing, approving or rejecting any subri&sions or acts of
Stroyne, the city in no way assumes responsibility or Iiability for the acts, errors or
omissions of•Stroyneor . subcontractors. ....... --
15,2 Stroyne shall not commence work under this contract until it
has obtained all insurance required by the city. Stroyne shalt defend, indemnify
and hold the city harmless from any and all claims, liability, losses, expenses and
causes of action arising solely out of a negligent "act, error, or omission or
misconduct of Stroyne, or Stroyne's subcontractors, suppliers and laborers
incident to the performance of Stroyne's services under this contract Stroyne
shall pay all claims, losses, fines, penalties, costs and expenses of any nature
whatsoever resulting from its intentional misconduct or negligence.
153 Stroyne shall maintain during the term of this contract the
following insurance.
A. Automobile liability insurance should cover owned, non-
owned and hired automobiles with combined single limits of at least
$1,000,000.00.
13, Comprehensive general liability insurance with broad form
endorsement, completed operations and products liability, contractual
liability,, severability of interest with cross liability provision, and
fPage 8 of 19
personal injury and property damage liability with at least a combined
and single limit of $10a0,d000 0 perm person
liability.
} The poleY or policies
for bodily injury property
shall name city as additional insured and shall reflect the hold harmless
provision coutainedherein.
C, Workers' Compensation Insurance in compliance with Chapter
440, Florida Statutes, as presently written or heteaiter amended.
The policies shall
D. contain waiver of subrogation against the city
where applicable and shall eXpressly provide that the policy or policies
are primary over any other insurance that the city. may have. The city
reserves the right to request a copy of the required policies for review.
All policies shall contain a "severability f inierQ the city. ss liability Or
clause without obligation for premium Payment
g .All insurance policies required must be written by a company or
companies rated at least "A" as to management and at least "Class "
as to financial strength in the latest oi� Inc., Fulton Street New
Guide, published by
York, New `fork, and qualified to do business under the law of the ry31 }.a „K F
_ ...,.Stateof;Flonda.-
F. The policy or policies of insurance required shall be written in a
t be canceled or
manner such that the policy or policies may no
materially changed without 60 days advance written notice to the City
Of South Miami• Written notice shall be sent to Director of Finance, at
the above address:
City of South Miami
To the Attention of the Finance Director
6130 Sunset Drive
South Miami, Florida 33143 -5093
H. Stroyne, shall furnish certificates h insurance to the city prior
to the commencement of operations. The certifcatees shall clearly
indicate that Stroyne has obtained insurance in the type'
classification as required for strict compliance with this paragraph'
15.5 Compliance with the foregoing requirements shall not relieve
Stroyne of its liability and obligations under this contract-
page 9 of 19
I .
16. LQUAL RMPLoYMRNT OPPORTT}MTY
follows:
16.1 During the performance of this contract, Stroyne* agrees as
A. Stroyne shall not discriminate against any employee or
applicant for employment because of race, color, religion, sex,
sexual orientation or national origin.
B. Stroyne shall take affirmative action to ensure that applicants
are employed, and that employees are treated during employment,
without regard to their race, color, religion, sex, sexual orientation or
national origin. Such action shall include, but not be limited to, (1)
employment, (2) upgrading, (3) demotion, (4) transfer, (5)
recruitment or recruitment advertising, (6) layoff or termination, (7)
rates of pay or other forms of compensation, and (S) selection for
training, including apprenticeship.
C. Stroyne shall post in Conspicuous places available to
employees and applicants for employment the notices to be provided
by the contracting officer that explain this clause.
D, Stroyne shall, in all solicitations or advertisements for
employees placed by or on behalf of Stroyne, state that all qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation or national origin.
E. Stroyne shall send, to each Iabor union or representative of
workers with which it has a collective bargaining contract or other
contract or understanding, the notice to be provided by the
contracting officer advising the labor union or workers'
representatives of Stroyne s commitments under this clause, and post
copies of the notice in conspicuous places available to employees
and applicants for employment.
F. Stroyne shall comply with 'Executive Order 11246, as
amended, and the rules, regulations, and orders of the Secretary of
Labor.
G. Stroyne shall furnish all information and reports required by
Executive Order 11246, as amended and by rules, regulations, and
orders of the Secretary of Labor, or pursuant therofo. Stroyne shall
Page . 10 of 19
permit access to its books, records, and accounts by the Secretary of
Labor for purposes of investigation to ascertain compliance with the
rules, regulations, and orders.
II In the event of a determination that Stroyne is not in
compliance with this clause or any rule, regulation, or order of the
Secretary of Labor, this contract may be canceled, terminated, or
suspended in whole is in part, and Stroyne may be declared
ineligible for rther governmental contracts, I federally assisted
A
'construction contracts under the procedures authorized in Executive
Order 11246, mr as amended, the rules,
provided regulations, and orders of the
Secretary of Labor,
1, Stroyne, shall inblude the terms and conditions of this clause
in every subcontract or purchase'order unless exempted by the rules,
regulations, or orders of the Secretary of Labor issued under
Executive Order 11246,• as amended, so that these terms and
conditions will be. binding upon each subcontractor or vendor.
Stroyne shall take the action with respect to any subcontract or
purchase orders as, the Department of Labor may direct as a means .
of enforcing the provisions, including sanctions for noncompliance;
if.Stroyne•becomes inv ,.
olved in, or is threatened with
provided that
litigation with a subcontractor or vendor as a result of the direction,
Stroyne may request the United States to enter into the litigation to
protect the interests of the United States.
17, NMTDIA.`TTON
17.1 Any claim- or dispute arisiug out of or related to this contract
ion Of
shall be subject to informal mediation as a condition e artier waive any night to
legal or equitable proceedings by either party.' Both
arbitration
17.2 The parties shall share the mediator-°s fee and any filing fees
equal1y, The mediation shall be held in Miami -Dade County, Florida, unless
another location is mutually agreed upon.
173 Contracts reached in mediation shall be enforceable as
settlement contracts in the circuit court for the 111 judicial circuit for the State of
Florida.
IS. JU71tI DICTION AND VI<;lT
Page 11 of 19
18.1 For the purposes of this contract, Florida law shall govern the
terms of this contract. Venue shall be in Miami -Dade County, Florida.
19. SOVEREIGN IMMUNITY AND ATTORNEY'S FXES•
19.1 The city does not waive sovereign immunity for any claim for
breach of contract or for an award of prejudgment interest; provided, however, that
in any action arising out of or to enforce this contract, the prevailing party shall be
entitled to its reasonable attorney's fees and costs.
20. NOTICES
20.1 All notices given or required under this contract shall be
deemed sufficient if sent by certified mail, return receipt requested, to the
addresses of Stroyne and to the city specified in this contract, unless either party
shall specify to the other party a different address for the giving of the notices.
21. CONTRACTING O + +ICER REPRESENTA'T'ION
21.1 For the purposes of this contract, the contracting officers are
To the City: City of South. Miami
City Manager
6130 Sunset Drive .
South Miami, FL 33143 -5093
Telephone: (3o5) 668 -2510
To Contractor: Stroyne Bros. South, Inc,.
Ron Stroyne, president
7822 SVd 66h Street
Miami, FL 33143
Telephone: (305) 595 -4866
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jpage 12 of 19
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Z7. EXAl'MATIOI%l AND RETENTION OF CONTRACTOR'S
RECORDS
22.1 The city, or any of their duly authorized representatives, shall,
until 3 years after fmal payment under this contract, have access to and the right to
examine any of Stroyne's books, ledgers, documents, papers, or other records
involving transactions related to this contract for the purpose of making audit,
examination, excerpts, and transcriptions. •
22.2 The city may, at reasonable times 'during the term of the
contract inspect Stroyne's facilities (if applicable) and perfdrm inspections, as the
city deems reasonably necessary, to determine whether the services required to be
provided by Stroyne under this coniraet conform to the terms of the contract-and
RF'p. Stroyne shall make available to the city all reasonable facilities and
assistance to facilitate the performance of inspections by city representatives.
22.3 Stroyne understands and agrees that any information,
document, report or any other material whatsoever which is given by the city to
Stroyne, or which is otherwise obtained or, prepared by Stroyne pursuant to or
v� the'te; lns of'tlii §' contraetis and sh6l at all-iimes remOjn'tb'e•propertrof the-
city. Stroyne agrees not use the information; document, report, or piaterial for any
other purpose whatsoever without the prior written consent of the city, which
consent may be withheld or conditioned by the city in its sole discretion.
22.4 Stroyne agrees to include in farst tier subcontracts under this
contract a provision substantially the same as section 16 above. "Subcontract " as
used in this clause, excludes purchase orders not to exceed $5,000.00.
22.5 Stroyne understands that the public shall have access, at all
onfracts,
reasonable times, to all documents and information pertaining to city c
subject to the provision of chapter 119, Florida Statutes, and agrees to allow
access by the city and the public to all documents subject to disclosure under
applicable law. Stroyne's failure or rafusal to comply with the provisions of this
section shall result in the immediate cancellation of this contract by the city.
22.6 The right to access and examination of records in this section
shall continue until disposition of any mediation, claims, litigation or appeals.
Page 13 of 19
23, OWNBRS'`Rb? OF DOC MBNTS
23.1 All documents, reports, plans, specifications or other records,
including electronic records, resulting from the professional services rendered by
stroyne under this contract shall be deemed the property of the city and the city
shall have all rights incident to this ownership. Stroyne acknowledges that all
documents prepared under this contract shall be public records, and shall be
subjeetAo public inspection and copying, as provided by chapter 119, Florida
Statutes. Upon conclusion of this contract and any extensions, all documents shall
be delivered by Stroyne to the city. Stroyne shall have the right to retain copies Of
the documents at Stroyne's expense.
24. SEVER.ABILITY
24.1 Should any paragraph or any part of any paragraph of this
contract be rendered void, invalid or unenforceable by any court of law, for any
reason, the determination shall not render void, invalid or unenforceable any other
section or part of any section of this contract.
25. ENTii2E CONTRACT
`Tb:e'contra6';" When-' sigridd" by' ail�oft'hv Puties; constitutes
the:
full and complete understanding and contract of all parties and may not be in any
manner interpreted or fulfilled in contradiction of its express terms. This contract
and the incorporated attachments constitute the entire understanding between the
parties and integrates by its terms all previous contracts or understandings, oral or
written, between the parties. In the event of any conflict, the terms of this contract
will govern over the provisions of any incorporated documents.
26. CONTINGENCY FEE' AND CODE OF ETHICS WARRANTY
26.1: Stroyne warrants that neither it, nor any principal, employee,
agent, representative or family member has promised to pay, and Stroyne has not,
and' will not, pay a fee the amount of which is contingent upon the city awarding
this contract to Stroyne.
26.2 Stroyne warrants that neither it, nor any principal, employee,
agent, representative or family member has procured, or attempted to procure, this
contract in violation of any, of the provisions of the Miami -Dade County or the
City of South Miami's conflict.of interest and code of ethics ordinances.
Page 14 of 19
263 A violation of this paragraph will result in the termination of
the contract and forfeiture of funds paid, or to be paid, to Stroyne.
27. 'WARRANTY OF AUTHORITY
27.1 The signatories to this contract warrant that they are duly
authorized by action of their respective city commission, board of directors or
other authority to execute this contract and to bind the parties to the promises,
terms, conditions and warranties contained in this contract.
IN WITNESS WHERE the parties hereto, acting through their duly
authorized off cers, have executed this contract as of the date first above written.
The City of South ml
Stroyne Brothers Sout Inc.
B fd;,
By xKa ; a Ti ,' .City Mager y Ron Stroyne, Preside
ATTEST: , _ .. _ .......... ... . .
CITY CLERK
By:
oneita Taylor
Page 15 of 19
E+ XEnm 1
SAMPLE O.F'ENFORCEMENTSCXiEb7IL8
(COVERAGU IwQ27X2ZEMENTS)
The Stroyne shall make provisions to have their enforcement personnel on duty in
order to properly achieve the coverage requirements. The 15 daily hours of
parking enforcement will be maximized and shall include coverage for vacation,
sick and other any other leave. The following schedule requirements will apply
for all normal enforcement days.
1Y91NA13AL_U lE7?,KE.XXNFQRCKMN'I CONBR.AGE;_ .. , :.........:.....: ... ...:.,,,,.,
A. Single coverage: 7days x 13 hrs / daily = 91.0 tours
13. Double coverage: 1 day x 5.0 hrs /daily = 5.0 (tours.
1 day x 8.5 hr. /d = 8.5 Hours
1 day x 8.5 br. /d = 8.5 hours
1 day x 8.5 br. /d = s.5 Hours
Total weekly hours 121.5
Note: This coverage will include, holidays where parking enforcement will be in
ll be allowed
affect. For the double coverage requirements, some exceptions wi
during the contract period. Whenever possible, Stroyne must make a written
notification of this inability in advance to the city manager or his designee.
Incidents where the double coverage requirement for a given day is not met
without prior city approval are not to exceed 10 for an contract period.
The personnel, schedule provided on the following page (Exhibit 2) reflects the
coverage parameters outlined above:
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page 16 of 19
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1
Samp le ofStaffravera�e
WEEKLY METER , HOURS 9:00 A.M. TO 12:00 Midnight (105 Hours)-
WEEKLY ENFORCEMENT HOURS 9.30 A.M. —10.30 P.M. (91 Hours).
I.`-TMIEE'S, :LUNCH
A= 9:OOAM -5:30 P.M_= SHOURSWITH
B - 2:301 M— I 1:00 P.M. = 8 HOURS WITH Vzz DINNER
C = 2:30 PM— I1:00 P.Ivl. = SUNDAY/ MONDAY;
10:00 AM — 6:30 P.M.= THURSDAY;
9:00 AM — 5:30 P.M. = FRIDAY / SA'T'URDAY.
1T. ONE a PTE: (25 HOURS A WB)SK)
D = 5:00 PM =10;00 P.M. / WEDNESDAY -- SATURDAY; 1:00 P.M — 6:00 P.M. ! SUNDAYS
NOTE: SAMPLE INCLUDES NET OF MEAL BREAKS, PREPARATION TIME AND PROJECTED
TRAVEL TIME. MmrQA1JM WEEKLY ENFORCMvIENT COVERAGE IS OF 9I ROUTES (9:30 A My
*ADDITIONAL COVERAGE FROM PROPOSED SCHEDULE
A) DOUBLE:
1) 3:30PMT05:30PM° 2HOURS (SBVEN DAYS A WEEK) =14 HOURS.
2) S:OO PM To 10 00 PM = 4 DAYS (WED. —SAT.) = 20 HOURS
3) I:oo PM TO 6:00 FM= 5 HOURS ONE DAY (SUNDAY).7 5 HOURS
Note: a total of 39 hours of double coverage.
B) TRIPLE:
FOR S TRIPLE , --STAFF MAY
1) TF WD 30 P
M VI ANA R FIELD ECT)
IN TAN S O F DOUBLE /ANCAN BE REDUCED BY
NLEAVEA THER COVERAGE
NOTE: "TM City will reserves the right, as apolicy'decisionto alter the time and the days
{}� the meters are to be enforced. Should the city decide to alter the tune and'days of
enforcement both parties will negotiate any changes in enforcement ou revenue as a
result of the change as provided for in paragraph 6 of the underlying 9/4103 contract.
page 17 of 19 30
CITE' OF SOUTH MIAMI+
Field Maintenance Program Svecitxcations
Field Inspections
In addition to the regular parking meter inspection and maintenance schedule,
weekly inspections of all parking meter posts, sign faces and sign posts shall be
conducted Stroyne's filed personnel. Deficiencies will be addressed in accordance
with the completion time specifications listed below:
Required Correction
Completion Time from Date Reported
Damaged or defaced sign within 5 business days
Bent parking meter post within 10 bul�iness days
Missing or damaged parking meter heads within 24 ho (rs
Shorter completion times will be required for hazardous conditions,
such as a meter post bent so severely as to compromise pedestrian or
:..:. • : ,,._ ..... ......
vehiciYl`at' afety
Field Repair Report
A monthly report sumtnarizing the month's repair activity is to be maintained by
the subcontractor and submitted to the city upon request. The report will be
completed within the first five (5) working days of the month following the prior
month. A blank report form is provided in Exhibit 4 of the contract.
PROACTIVE Ii'.[AIN'I`.B NUE SCHEDULE
Maintenance Activity _
osts'=re air'it
''-
er''lace,j
p - .
Frequency
F'evei-y. months'
et'erY;36' mgnth's? tir: "wheti.30 <50 %nflCded`-
PARM —G METER MAINTENANCE SPECIFICATIONS
' tl�' 1- Marking:mer�nfs`,are;insgiected daii�:;arid iepair�:•are� madervwiiiiu::�✓eiztY;,.our
t(24)ihogzs. The city shall reserve month copies of all meter repair records.
Page 18 of 19 =\
EXHIBIT 4
CXTYOFS'OUTH 1i2TAjI
PARRCNG METER
AMEM NANCE AND REPAIR PROGR"
1VIonifi/Year_ 200
:page#
Note; Maintenance sheets must be properly filled out and secured by Stroyne.
They should be place on a three ring binder and readily available for inspection by
the City.
Reporting Serviceman
Page 19 of 19
RESOLUTION NO. 157-03-11707
A RESOLUTION OF THE MAYOR AND, CITY COMMISSION OF
THE CITY OF SOUTH AffAMt, FLORIDA, RELATING TO
EXECU)nNG A. CONTRACT WITH STROX NE BROS. SOUTH,
INC. FOR THE PROVISION OF MUNICIPAL PAREING
KANAGEMENT SERVTCES, PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of South Miami's current parking management contract will
expire on the 30"' of September 2003; and
WHEREAS, on May 30, 2003, the city issued a request for proposal in order to
competitively solicit seivice prodid6m to obtain parking management services and enter
into a new municipal parking management contract; and
WHEREAS, of July 22, 2003, the mayor and the city commission selected
Stroyne Bros, South, Inc., to promote, operate, and maintain the ci9.y's comprehensive
parking system and instructed the city's staff to negotiate a parking services management
agreement; and
WI-T.n'REAS, attached as exhibit I to this resolution is the proposed parking
servzo�sYizai�gement a�reeniant. °:., .,' .
NOW T'IIEREFORE BE IT RESOLVED BY THE MiAYOR AND CITY
COMMISSION OF THE CLTY OF SOUTH IvAA fl, FLORIDA;
Section I. The city commission approves and authorizes the city
manager to exeeate a contract with Stroyne Bros. South, Inc. for parking
management services..
Section 2. This resolution shall be effective October 1, 2003.
PASSED AND ADOPTED this 16 day of September 2003.
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MA'Y'OR LUOTE:
COMMISSI
5 -0
MayorFeHu:
Yea
vice Mayor Russell:
Yea
Commissioner Wiscombe:
Yea
Commissioner Bethel:
Yea
Commissioner McCrea:
Yea
Page I of I