Loading...
Res. No. 101-09-12910RESOLUTION NO. 101 -09 -12910 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE WORK ORDER TO JENY SOD SERVICE CORPORATION. FOR IN AMOUNT OF $15,250.00 $16,450.00 FOR SAFETY IMPROVEMENTS TO THE MURRAY PARK ATHLETIC FIELDS AND TO CHARGE THE COST OF IMPROVEMENTS TO THE MULTI- PURPOSE CENTER ACCOUNT NUMBER 001- 2020 -519 -6430; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the athletic fields at Murray Park are in desperate need of improvement to provide a safe place for athletic competition and leisure activities; and WHEREAS, Jeny Sod Service Corporation, is a qualified vendor selected from a competitive bidding process; and WHEREAS, Jeny Sod Service Corporation, will provide the improvements to the athletic fields of Murray Park in an amount of $15,250.00 $16,450.00. NOW, THEREFORE, BE IT RESOLVED /ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. That the City Manager is authorized to issue a work order to Jeny Sod Service Corporation, for the improvements to the athletic fields at Murray Park. Section 2. That the expenditure of $15�� -250.00 $16,450.00 will be charged to the Multi - Purpose Center account number 001 - 2020 - 519 -6430 with a balance of $ 23,502.21 upon completion of project scope. Section 3. This resolution shall take effect immediately upon execution. PASSED AND ADOPTED this 191h day of Mav, 2009. ATTEST: �, �-- CTTY CLERK READ AND APPROVED AS TO FORM: Cl ORNEY APPROVED: V E.�• /) AYOR Commission Vol.. 4 -0 Mayor Feliu: Yea Vice Mayor Beasley: Yea Commissioner Newman: Yea Commissioner Palmer: Yea To: Via: From: Date: Subject: CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM Honorable Mayor Feliu, and Members of the City Commission Ajibola Balogun, City Manager _ € Cesar Garcia, Director aq- \�, Parks & Recreation Department May 19, 2009 South Miami hAd AA•AmeacaCRY 2001 Agenda Item No. : q Authorizing City Manager to issue a work order with Jeny Sod Service Corporation. RESOLUTION: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A WORK ORDER TO JENY SOD SERVICE CORPORATION IN AN AMOUNT OF $15,250.00 FOR SAFETY IMPROVEMENTS TO THE MURRAY PARK ATHLETIC FIELDS AND TO CHARGE THE COST OF THE IMPROVEMENTS TO THE MULTI- PURPOSE CENTER ACCOUNT NUMBER 001- 2020 -519 -6430; PROVIDING FOR AN EFFECTIVE DATE. Request: Authorizing the City Manager to issue a work order with Jeny Sod Service Corporation in order to provide safety improvements to the athletic fields at Murray Park as budgeted in the FY 2008 -2009 Approved Expense Budget. Reason/Need: As requested at the April 21" City Commission Meeting, we have asked the vendor for a revised, more descriptive quote for their proposed services. In addition, we have also requested a list of references from Jeny Sod, conducted reference checks, - and visited one of the referenced sites to take pictures; all of which are herein enclosed. The athletic fields at Murray Park are in much need of repair and require installation of new natural field turf. The current condition of the field presents liability if used for athletic activities. In order to provide our young athletes and the entire community a safe and playable field for athletic or leisure activities, it would be in the City's best interest to contract with an experienced field improvement company to upgrade the field for athletic use. To offer additional piece of mind in terms of safety, we have requested an additional four (4) trucks of sand to be added to the quote to insure greater padding for our players. This is in addition to the original six (6) that were requested in the original quote. The new quote attached herein shows the additional trucks of sand being added to the original quote and bring the total amount of trucks to ten (10). At this time we are requesting for this item to me amended to show the new price of $16,450.00 which includes the four additionally requested trucks of sand for added grading of the fields. The attached resolution would allow the City Manager to issue a work order to Jeny Sod Service Corporation, a qualified vendor in Dade County. Jeny Sod Service Corporation was selected as the lowest responsive bidder from the following bids received. ➢ Jeny Sod Services ➢ New Age Turf ➢ BallPark Maintenance Cost: $16,450.00 $16,450.00 (formerly $15,250.00) $24,000.00 $38,945.00 Funding Source: Funding for this purchase is included in the Multi - Purpose Center account number 001- 2020 - 519 -6430; with a current balance of $ 23,502.21. Backup Documentation: 0 Proposed Resolution 0 Quotes from all bidding vendors Revised Quote from Jeny Sod Service Corporation Reference list 0 Corresponding Reference Checks 0 Pictures from a referenced site with similar work 'f �in�q iLf. CITY OF SOUTH MIAMI INTER- OFFICE MEMORANDUM To: The Honorable Mayor, Vice Mayor And members of City Commission From: W. Ajibola Balogun City Manager Date: May 5, 2009 Re: Murray Park Grounds Repair Resolution for a Work Order for Jeny's Sod Via: Cesar Garcia eg" Director of Parks & Recreation Attached is the revised quote from Jeny's Sod addressing the concerns from the previous commission meeting about the proposed field repairs to Murray Park. Since the last meeting on April 21st, we have attained the revised quote from Jeny's Sod with all the specifications listed as requested. Also enclosed, you will find an abbreviated list of references for the vendor in question as well as pictures from one of the sites that they have recently worked on. Should you have any questions or comments, please do not hesitate to contact me. END OF MEMORANDUM .1eny Soft Service Corporration 17150 SW 177 Avenue ,447aanl, FL, 33187 Phone 305 - 256 -1150 JENYSOD Fax 305 -253 -2602 Name /Address City of South Miami ATTN- Mx Jorge Gonzalez Ph :305-804-8662 Fax: 305 -668 -7208 Estimate Date Estimate # 51112009 37 Project Description Qty Rate Total Labor to remove sod Preparation of site. Regrade and level entire site to correct 1 1 600.00 600.00 600.00 600.00 grade and slope to achieve crown in the middle portion of thefteld, so that water drains off thefeld as per the standard practice for athletic fields. Add 2" of Lawn Sand ( #200 D.O.T. Sand) approximately 6 6 300.00 1,800.00 trucks of 18 Yards for the final grading. Install Sodding 35,000 Sq. Ft. of Celebration Bermuda Sod 35,000 0.35 12,250.00 in rolls. Please note : In order for Jeny Sod to warranty file sod, it must be water dally. In case of any drying or parching we must be notified immediately. LOOKING FORWARD TO HEARING FROM YOU Subtotal $15,250.00 Sales Tax (7.0%) $0.00 Total $15,250.00 Y Jerry Sad Services Corp. 17150 SW 177 Ave. Miami Fl 33187 Ph: (305) 256 -1150 Fax :(305) 253 -2602 City of South Miami ATTN- Mr. Jorge Gonzalez The following is a list of references for Deny Sod Services Corp. 1. Resource Reclamation Services, Inc. 25200 SW 162nd Avenue Redlands, Florida 33031 JOB SITE- City of Homestead 2. The Redlands Company 144 NW 11"t Street Homestead, Florida 33030 JOB SITE - Homestead Speedway 3. Habitat for Humanity 3800 NW 22,0 Avenue. Miami, Florida 33142 4. White Star Farms 192 Ave SW 248++, Street P1s:305- 815 - 7986^' �Pso.r,� 344 St. SW 167th Avenue Homestead Ph : 305- 247 -3226 _ i• Ph : 30.5- 634 -3628 — e� ),YD (gn -w- Ph : 305 -491- 6032 ° 4L'I c ' i'C 0 �' m Communication Result Report ( May. 4. 2009 12:54PM) m 1; 2 Date /Time: May, 4, 2009 12:53PM file No. Mode Destination ------------------------------------- 0958 Memory TX 93056389285 CESAR -------------------------------------------- R n for error E.1) Hang uo or line fail E. 3) No answer E.5 Exceeded max. E—mail size Pg(s) Result P. 2 OK M Page Not Sent ---------------------------------------------------- E. 2) Busy E.4) No facsimile connection _4' ca ScuHt, h�Miaml 1ir11f��Sa�.Ja� apje* y 'M City of South Miami Ohm. Bethel Community Center 5800 SW 66'at STREET SOUT)f MIAWA FL3 }143 (305)668 -7232 PAX COVER SHEET To Name: LM— To ComPnY, b y�ft./_, y nqg/ 1't�tKl 11 IKi ��)-p To Fax#: From: pate Senk Total Fagoo pp n. SobJect;�KR�iA, Engineering & Construction Department Contractor References Based on Experience, Ability and Financial Standing N�` (7k5 CY i`s_ a potential contractor for the + `JC�I1 (Y14Q )�i`r= Gr C �LtC It is our practice to obtain references from individuals and companies who have worked with a potential contractor. The above company has included you and /or your company as a reference. We would greatly appreciate your prompt response to the following inquiry as it applies to the nature or your relationship with the company. Those that do not apply should be left blank. Please rate the consultant as follows: 1— poor 2 — average 3 — above average 4- very good 5- excellent Reference given by: Name &Title Address: City /St/Zip 10 Telephone Date MSL It' you have any question Reference check conducted by: 05)663 -6350. 1 2 3 4 5 Criteria A. Ability to complete project on time B. Ability to stay within the budget C. Quality of work D. Financial standingif applicable E. Experience in their line of work Additional Comments (May indicate last project /transa�ccttioon� with contractor): \ 1i l 1XA r.C) W�%rl(— Reference given by: Name &Title Address: City /St/Zip 10 Telephone Date MSL It' you have any question Reference check conducted by: 05)663 -6350. Engineering &c Construction Department Contractor References Based on Experience, Ability and Financial Standing is a potential contractor for thej ^(� A o ` (� } p(Y a (� ej �Q•(. It is our practice to obtain references from individuals and companies who have worked with a potential contractor. The above company has included you and/or your company as a reference. We would greatly appreciate your prompt response to the following inquiry as it applies to the nature or your relationship with the company. Those that do not apply should be left blank. Please rate the consultant as follows: 1— poor 2 — average 3 — above average 4- very good 5- excellent Reference given by: Name & Title Address: City /St/Zip Telephone Date U e r a Reference check conducted by: Name: ' If you have any question about this form, please call (305)663 -6350. 1 2 3 4 5 Criteria A. Ability to complete project on time '. B. Ability to stay within the budget C. Quality of work D. Financial standing if a licable E. Experience in their line of work Additional Comments (May indicate last project /transaction with contractor): Reference given by: Name & Title Address: City /St/Zip Telephone Date U e r a Reference check conducted by: Name: ' If you have any question about this form, please call (305)663 -6350. Engineering & Construction Department Contractor References Based on Experience, Ability and Financial Standing f J is potential contractor for th A3 �i1 %S It is our practice to obtain referen fs rec om individuals and companies who have worked with a potential contractor. The above company has included you and /or your company as a reference. We would greatly appreciate your prompt response to the following inquiry as it applies to the nature or your relationship with the company. Those that do not apply should be left blank. Please rate the consultant as follows: 1— poor 2 — average 3 — above average 4- very good 5- excellent Reference given b�y,:�(3� Name & Title l_� Al 4=1C® Address: City /St /Zip Telephone Date Reference check conducted by: Name: If you have any question about this form, please call (305)663 -6350. x-10 CQO� 1 2 3 4 5 Criteria A. Ability to com lete roject on time B. Ability to stay within the budget C. Quality of work D. Financial standing if a licable E. Experience in their line of work Additional Comments (May indicate last project ��/trlransaction with contract r): Reference given b�y,:�(3� Name & Title l_� Al 4=1C® Address: City /St /Zip Telephone Date Reference check conducted by: Name: If you have any question about this form, please call (305)663 -6350. x-10 CQO� � � � \� ��� .: � � � \� � :� � �������d�: ~>�� g. . . . .� 2�� � ° %:2� w'© . ~ � � � � � � � \\ \ \� � � \. � \ \.. � � � . y � k 'i4 s i Rrr e. To: Via: South Miami AA- America City CITY OF SOUTH MIAMI INTER- OFFICE MEMORANDUM o 2001 Honorable Mayor Feliu, and Members of the City Commission Ajibola Balogun, City Manager From: Cesar Garcia, Director Parks &Recreation Department / Date: April 21, 2009 Agenda Item No. Subject: Authorizing City Manager to issue a work order with Jeny Sod Service Corporation. RESOLUTION: FLORIDA, AUTHORIZING THE CITY ANAGER TO ISSUE WORK ORDER TO JENNY SOD SERVICE IN AN AMOUNT OF. $15,250.00 FOR SAFETY TO THE MURRAY PARK ATHLETIC FIELDS AND TO CHARGE IMPROVEMENTS THE COST OF THE IMPROVEMENTS TO HE MULTI- PURPOSE CENTER ACCOUNT NUMBER 001 - 2020 -519 -6430; PROVIDING FOR AN EFFECTIVE DATE. Request: Authorizing the City Manager to issue a work order with Jeny Sod Service Corporation, in order to provide much needed safety upgrades to the athletic fields at Murray Park as budgeted in the FY 2008 -2009 Approved Expense Budget. Reason/Need: The athletic fields at Murray Park are in much need of repair to including installation of natural field turf amongst the playable areas. The current condition of the field presents liability if used for athletic activities. In order to provide our young athletes and the entire community a safe and playable field for athletic or leisure activities, it would be in the City's best interest to contract with an experienced field improvement company to upgrade the field for athletic use. The attached resolution would allow the City Manager to issue a work order to Jeny Sod Service Corporation, a qualified vendor in Dade County. Jeny Sod Service Corporation was selected as the lowest responsive bidder from the following bids received: ➢ Jeny Sod Services $15,250.00 ➢ New Age Turf $24,000.00 ➢ BallPark Maintenance $38,945.00 Cost: $15,250.00 Funding Source: Funding for this purchase is included in the Multi- Purpose Center account number 001- 2020 -519 -6430; with a current balance of $ 23,502.21. Backup Documentation: a Proposed Resolution Quotes from all bidding vendors 02/10;2009 13:39 F.4H 3Q62532602 JEIIY300 &NURSERY Jeny Sod Service Corporation 17150 SW)77Avenue Miami, FL 33187 ' Plrone 305 - 3561150 +ars�a Fax 305- 253 -2602 Name /Address City of South brand A17N- Aft. Jorge GohWIOZ Ph :30S- 8044662 Fax: 305- 668 -7208 m oo V 06 7 Estimate Dme E.vemme vcn_bov 1 3a F�:::: Dernipaan Vol Rare lmlatfatto» of8ermuda Sod 35,000 0.35 12,250.00 Timeks of Lawn Sand 6 300.00 1,800.00 Labor to spread 6 trucks of lawn sand, regrade Jc leveling 600.00 600,60 Labor to remove sod ifrs necessary 600.00 600.00 LOOKING FORIKUD TO HERRINGFRMf YOU Subtatat a su,zso.00 Sales Tax (7.0 %) s0.oa \ Total srs,zsn.00 /y� FAA Of VI NEW AGE TURF INC Send to. Jorge Cmt2du Office Locailon: South Kamt 0 MGwr ❑ REPLY ASAP ❑ PLEASE COMMENT 11 PIP.ASE REaffew COMMENTS: PWFOM FOR FMD AS PM OUR MEETING, THANKS JAIME n- - If C F;rE-4,, A,X r From: Jaime BerffD Offioe Lowam: Mlww ftwe Number. 785-299-0474 Nunt-er of Pages, lnciudn Cc�e .. 2 Cl FOR YOUR INFORKaTION 70'd 14H 4bz80 New Age Turf Inc. 14535 SW 96 Ave Miami Fl., 33176 786 - 299-0474 ,'mparaf South Miami Youth Center, Ft Footballlbaseball Site preparation digging trench in the middle of the field far drainage refilled with excavated material. Provide drainage beyond the present one for an undetermined. amount of time. 2 Applications of Round Up to eradicate the Bahia grass present now. Ronstar application to be done by city (Pre emergent herbicide) Provide 2" growing medium on complete field with 200 D:4.T Sand with a 90/10 ratio inert to organic matter. Note this will not be enough to provide any substantial p4ch in the direction specified. Leaving no alternative but to try and provide a level field. Keeping in mind that leveling may also not be obtained since any difference over 2" in grade elevation will not be corrected. Application of beneficial microbes before planting Planting of 36,000 Sq. Ft. of 419 Bermuda grass in rolls Complete Floratine nutrition package for a 2 month period. With products: Knife Plus, P-48 and Protesyn. Total price,......... 75% Deposit...... 20% When sand 5% upon compl( Total........ ............................... .............. ............................... ..........,......,...•$24,000.00 se•a W" er:eo 6eeL- £e -Mdtl Feb 17'09 07:442 Ballpark Maintenance Inc: 305278 -2067 p.2 Ballpark Maintenance, Tact. pro_va 3yxo. 07509 13836 SW 13,1 Street MizVurit FL 33176 ��riztue L^rCerh",r: Tel: 3eS- zS4-ozzz Fax: 309- 27S -2"7 Gmaite isaIlvarhruainf._ 6etFsar.-th.nec Bill To CityofSrnnh Miami PRDJECr 4'95 SW 75th. Avcncc Muni, TI 33155 J68 Sim ADDRESS C.maiu n y C.tm- FioM Renavation Desorption Qty Cost Total Renovation ofAthletid Field Area 34,668 sq' 33,197.00 33,197.00 Scope of work: Spray glass area wiih mjn- selective herbicide to kill off top growth; strip grass mul bawl from . site; provide and spread 1" of 8020 mix topsoilto arcs to level off area; , laser grade playing service to proper slope; adjust sprinkler heads; provide and install new Bermudagrass Celebration sed in big rolls. Renovation ofT -Ball field 10,87.2 gg' 5,745.00 5,748.00 Scope of work. Spray grass areawith nojt- selective herbicide to kill ofYiop growth; strip grass and haul fmm site; provide and spread 18 yds of 80/20 soil mix to level area; laser grade to proper level; provide and mitall new Bermudagras; Celebration sod in big rolls, *The east for this project is if work'. is done in conjunction with community center athletic field. i i is This proposal L,-rd fora period ofthiny (30) di ac erms ' C TER IM 3Q days from nit up, AulhorrEd 5 ?' 63i days. Put due We, the undamemcd, agree to all tams and ibndhioat camd here avhhin By a i c suhjcct to a fimm. } gnin¢ir,^.lmv we authori�x d,c -mk to he pafonnad as slau:d. ! .5 %per month or the rhig.�,� pvmittbd by applicable SIGNATURE .. PRINT N"03: o =rls Iowcr. UA7E: mz,8s3sva5.90