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City of South Miami
Regular City Commission Minutes
December 3 , 2013
A. SILENCE OR TURN OFF ALL CELL PHONES
B. ADD-ON ITEM(S)
There were four Add-On items.
e. ROLL CALL'
The following members of the Cityc6~miSsion were present: Commissioner Harris,
Commissioner Welsh, Commissioner Newman;\/lceMayorLiebman, Mayor Stoddard.
Also in attendance were:CftYl\llanager ~tgv~~;~lexander, City Attorney Thomas F.
Pepe, Esq., City Clerk Maria M. Menendez, CMe.
D. MOMENT OF SILENCE
E. PLEDGE OF ALLEGIANCE
F. LOBBYIST(S) ADDRESSING THECITY COMMISSION TONIGHT MUST HAVE BEEN
REGISTERED WITH THE CITY CLERK
G. PRESENTATIONS
a)
ill Most Courteous Officer of the Month
hl Miami-Dade County Water Conservation Programs
H. APPROVAL OF MINUTES
Minutes of November 19, 2013
The Minutes were approved unanimously.
CITY COMMISSION MINUTES
December 3, 2013
1
1
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3
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6
I. CITY MANAGER'S REPORT
(See Attached)
J. CITY ATTORNEY'S REPORT
7 This is a summary of the City Attorney's report: the soccer program; the YMCA case;
8 the Turner & Romay case; the Martinez de Castro case; the Sanchez vs the City of South Miami
9 case.
K. PUBLIC REMARKS
12
13 The following individuals address~d the Commission: Victor Dover, Buck Reiley,
14 Sharon McCain, Brad Casset Marice Chaet Gabriel Edmond, Denise Covington, Beth Schwartz,
15 Antoinette Fischer, Rodney Williams,John Edward Srnith,Donna Shelley.
U
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20
21
22
L. COMMISSION REPORTS, DISCUSSION & REMARKS
This is a summary,9.fCommission Remarks: announcing the Parade of the Elves;
acknowledging thosewhQ donated turkeys for the Thanksgiving Holiday; encouraging the
community to suppbrtth~ Farm~;sMarket. . .
'_;:_ ',' C
'" .'.'
A. CONSENTAGENDA
1. A .Resolution authorizing the City Manager to accept a donation of $683.27 from the
Orange Bowl YouthSports, llC increasing the budgeted line item 001-2000-572-5630,
Football by $683.27. 3/5
(City Manager-Parks & Recreation)
25 Moved by Mayor Stoddard, seconded by Commissioner Newman, the motion to
26 approve Resolution No. 252-13-14070 authorizing the City Manager to accept a donation of
27 $683.27 from the Orange Bowl Youth Sports, llC, passed by a 5 -0 vote:
28
Yea:
Nay:
CITY COMMISSION MINUTES
December 3, 2013
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
2
3
4
5
6
7
8
11
12
13
14
15
16
19
2. A Resolution authorizing the Manager to pay Miami-Dade Water & Sewer for the
consumption of water at the Community Center during FY2013/2014. 3/5
(City Manager-Parks & Recreation)
Moved by Mayor Stoddard, seconded by Commissioner Newman, the motion to
approve Resolution No. 253-13-14071 authorizing the Manager to pay Miami-Dade Water &
Sewer for the consumption of water at the Community Center'quring FY2013/2014, passed by
a 5 -0 vote:
Yea:
Nay:
Commission~r Hci~ris/
Commissioner,Welsh
Commissfon/ef Newman
Vice Mayor Liebman
Mayor Stoddard
None
3. A Resolution authorizing the Manager to payFIq:fida Power & Light for electricity
consumed at the Mobley Building, Gibsqn-:Bethel Cornmunity Center, City parks for
FY2013/2014. 3/5
(City Manager-Parks & Recreation)··
Moved by Mayor Stoddard, seconded by Vr~e Mayor Liebman, the motion to approve
Resolution No. 254-13-14072 authorizing the Manager to pay Florida Power & Light for
electricity consumed at the Mobley Building,Gibson-Bethel Community Center, City parks for
FY2013/2014, passed by a 5 -0 vote:
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
5. A Resolution appointing Douglas Thompson to serve on the Parks and Recreation
Board. (City Commission) 3/5
20 Moved by Mayor Stoddard, seconded by Commissioner Newman, the motion to
21 approve Resolution No. 255-13-14073 appointing Douglas Thompson to serve on the Parks and
22 Recreation Board, passed by a 5 -0 vote:
CITY COMMISSION MINUTES
December 3, 2013
3
1
2
3
4
5
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
13. A Resolution authorizing the City Manager to exp~n~all amount not to exceed
$20,000 for forty two (42) Wi-Fi Communicatiol1,MQ.d~ms from Parker Systems.
,;,.,.' ,/,J "/ >"""
(City Manager-Fil1a~c~)
~ >/ 3/5
6 Moved by Mayor Stoddard, secondedby~(jmmissioner Newman,the motion to
7 approve Resolution No. 256-13-14074 authoriziritHhe City Manager to expend an amount not
8 to exceed $20,000 for 42 Wi-Fi Communication M'od~ms from Rarker Syst~ms? passed by a 5-
9 0 vote:
10
11
12
13
14
Yea:
Nay:
. . . .
Cqmmissioner Harris
Commissioner Welsh
Cominissione~Newman
Vice Mayorliebri1an'
MayorStoddard
None
15. A Resolutionrelatingt()the review and approval of a Unity of Title request by
West Caribe LLC, pursuantto Section20~5.16 and 20-7.30 of the City of South . '.
Miami Land Devel()pment Code, unifying property located at the intersection of
SW 74th Street and SW59th PlaCe. 3/5
15 (City Manager-Planning & Zoning)
16 Moved by Mayor Stoddard, seconded by Commissioner Newman, the motion to
17 approve Resolution No. 257-13-14075 for the approval of a Unity of Title request by West
18 Caribe LLC, unifying property located at the intersection SW 74th Street and SW 59th Place,
19 passed by a 5 -0 vote:
20
Yea:
CITY COMMISSION MINUTES
December 3, 2013
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
4
Nay:
1
Mayor Stoddard
None
2 16. A Resolution authorizing the City Manager to purchase one Scan Pro 3000
3 scanner in the amount of $7,890.70 from Broward Microfilm, Inc. 3/5
4 (City Manager)
5
6 Moved by Mayor Stoddard, seconded by Commissi0l'lerNewman, the motion to
7 approve Resolution No. 258-13-14076 authorizing the City Manager to purchase one Scan Pro
8 3000 scanner in the amount of $7,890.70 from BrowardMicrofilm, Inc., passed by a 5 -0 vote:
9
10
H
15
16
17
18
19
22
Yea:
Nay:
B. RESOLUTION(S)
Commissioner Harris
Commissioner Welsh
Commissi()ner Newman"
Vice Mayor Liebrn~n
Mayor Stoddard ' ..
None
4. A Resolution in support ofi'Meatless Mondays" 3/5 (Mayor Stoddard)
Moved by Mayor Stoddard;~eC:bnd~dhY Commissioner Newman, the motion to
approve Resolution No. 259-13-14077 in supp6ttof "Meatless Mondays", passed by a 3 -2
vote:
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Mayor Stoddard
Commissioner Newman
Vice Mayor Liebman
22 14. A Resolution relating to the review and approval of a Unity of Title request by
23 Sunset 58, LLC, pursuant to Section 20-5.16 and 20-7.30 of the City of South
24 Miami Land Development Code, unifying property located at 5855 Sunset Drive
25 and 5837 Sunset Drive. 3/5
26 (City Manager-Planning & Zoning)
27
CITY COMMISSION MINUTES
December 3, 2013
5
1
2
Moved by Commissioner Newman, seconded by Commissioner Welsh, the
motion to approve Resolution No. 260-13-14078 for the approval of a Unity of Title
request by Sunset 58, LLC, unifying property located at 5855 Sunset Drive, passed by a
3 -2 vote:
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Mayor Stoddard
Commissioner Newman
Vice Mayor Liebrnan
, " ,c"
3 17. A Resolution authorizing the City Mana&~"r)~>enter into a contract with Kimley-
4 Horn & Associates for the South Miatrl.iln~ermodal Transp~rtatjon Plan study for
5 an amount not to exceed $98,800, tohe:/~harged to People's Transportation Tax
6 Fund 124-1730-541-6490. 3/5
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8
9
10
11
12
13
(City Manager-Public Works)
Moved by Mayor Stoddard, secol;tdecft>yc:ommissi6n~ryvelsh, the motion to approve
Resolution No. 261-13-14079 authorizingtbe CitYJ'..llana~er to enter into a contract with Kimley-
Horn & Associates for the South Miami Intert;l0daIVar'lspqrtation plan study for an amount not
to exceed $98,800, to be charged to People'sTrCjl1spori~tionTax Fu~d, passed by a 5 -0 vote:
Yea:
Nay:
.... ,y'/
CommissIoner Harris
CommissioherWelsh
Commission~'pNewman
Vice Mayor Liebman
Mayor Stoddard
None
14 a) A Resolution authorizing the City Manager to permit an entity to operate a
15 Farmers Market on 5ih Court, between 73 rd Street and 72 nd Avenue on Sunday,
16 December 8, 2013 by way of a special events permit, waiving the meter rental
17 daily fee of $25 per parking space as provided in the City's schedule of fees. 3/5
18 (Commissioner Newman)
19
20 Moved by Commissioner Newman, seconded by Commissioner Harris, the motion to
21 approve Resolution No. 262-13-14080 authorizing the City Manager to permit an entity to
22 operate a Farmers Market on 5ih Court, between 73 rd Street and 72 nd Avenue on Sunday,
CITY COMMISSION MINUTES
December 3, 2013
6
1 December 8, 2013 by way of a special events permit, waiving the meter rental daily fee of $25
2 per parking space as provided in the City's schedule offees, passed by a 5 -0 vote:
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7
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10
11
12
13
14
15
16
17
18
19
20
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
b) A Resolution authorizing the City Manager to p~rmit the Urban Landscaping
Committee to accept a donation of two:'a~b6rs from South Miami High School
Wood Shop class to be placed at:/J~~hI/'\NilliS Park, and present a plaque
commemorating Tropical Flowering+;~)ef"Society, on Tuesday; ;December 10,
2013. (;i;';~·:':ft,/> 3/5
~;: "
" ::,.',~ :;; ~ .; ;.;
Moved by Mayor Stoddard, seconded~¥~?mmiSSidrl,~.r f'Jewman, the motion to
approve Resolution No. 263-13-14081 authorizing,t~~/City Manager to permit the Urban
Landscaping Committe~to accep~ a donatioh;of t",:,:~';~rb()rsfr~m South Miami High School,
Wood Shop class to.he placed atJean Willis Par~/~ndpresenfa plaque commemorating
Tropical Flowering Tree Society, on Tuesday, December 10, 2013, passed by a 5 -0 vote:
Yea:
Nay:
':., :,:,' ~';~;\
t6mrn.ission~t·tl a rris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
c) A Resolution exercising the right to review document and advertizing.
(Mayor Stoddard)
3/5
21 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
22 Resolution No. 264-13-14082 exercising the right to review document and advertizing, passed
23 by a 3 -2 vote:
24
Yea:
CITY COMMISSION MINUTES
December 3, 2013
Commissioner Harris
Commissioner Welsh
7
Nay:
Mayor Stoddard
Commissioner Newman
Vice Mayor Liebman
1 (This item was withdrawn)
2 d) An Ordinance of the City of South Miami amending the Land Development Code
3 Section 20-3.3(0), Permitted Use Schedule and Section 20-7.12(B), Permitted
4
5
6
8
9
6.
Uses; to permit certain additional uses within RS-5 andSR zoning districts, and to
correct a scriveners error related to school parkingi:H1c.lspecial use conditions.
(Vice Mayor Liebman)' 3/5
"'),i,"::;:C" ". '.:",>,
A Resolution of the City of South Miami ("City") directih~'the City Manager and City
Attorney to take action against Ygrene Florida Energy Fund,lLC.(the "Ygrene") for the
unauthorized use of the City's seal. 3/5 (Commissioner Newman)
10 Moved by Commissioner Newman, seconded byVic:e Mayor Liebman, the.motion to
11 take off the table, A Resolution of the City of South Miami ("City") directing the City Manager
12 and City Attorney to take action against YgreneFlorida Energy Fund, LLC (the "Ygrene") for the
13 unauthorized use of the City's seal, failed bya 2:"'3 vote:
14
17
Nay:
Commissioner Newman
Vice Mayor Liebman
Commissioner Harris
,Commissioner Welsh
MaY9r~toddard
7. A Resolution instructing the Manager to send monetary relief to victims of typhoon
Haiyan. 3/5 (Commissioner Harris)
18 Moved by Commissioner Harris, seconded by Mayor Stoddard, the motion to approve as
19 amended Resolution No. 265-13:-14083 instructing the Manager to send monetary relief to
20 victims of typhoon Haiyan, passed by a 3 -2 vote:
21
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Mayor Stoddard
Commissioner Newman
Vice Mayor Liebman
8. A Resolution censuring Commissioner Robert Welsh due to his publication of a poster
CITY COMMISSION MINUTES
December 3, 2013
8
entitled "40 Acres and a Pool". 3/5 (Vice Mayor Liebman & Commissioner Newman)
1
2 Moved by Commissioner Newman, seconded by Vice Mayor Liebman, the motion to
3 approve Resolution No. 266-13-140B4 censuring Commissioner Robert Welsh due to his
4 publication of a poster entitled "40 Acres and a Pool, passed by a 3 -2 vote:
5
10
11
12
13
14
15
18
c.
9.
Yea:
Nay:
Commissioner Welsh
Commissioner Newman i .
Vice Mayor Liebman,~i<;//
Commissioner Harr,is ......
Mayor Stoddardi;~/ /
/'; '"< J"
ORDINANCE{S) SECOND READING{S) PL!~h~i~EARING{S)
An Ordinance amending Section BA-l,i~~~iection I of;:the City Of~()lJth Miami's Code of
Ordinances to facilitate retention of desigrtprof~§~i5~als and to aVoid conflicts on
volunteer review boards. 3/5(Mayor Stoddarcl)'/:'i;J;/
" : ~'. f :,t:~"
Moved by Mayor Stoddard, sec()nded bYCol)1missi~~~r'rtClrris, the motion to approve
Ordinance No. 30-13-2177amending Section BA-l, s!.ll?sec.~ioniI9fthe City of South Miami's
Code of Ordinances to facilitate retention ofidesign{pI"9fes~iQl1als and to avoid conflicts on
volunteer review boards, passed by a 3 -2 \lotefi;;>
Yea:
Nay:
CommissioQ~[Harris
Commissioner Welsh
Mayor Stoddard
Commissioner Newman
Vice Mayor Liebman
lB. An Ordinance amending Chapter 15 of the Code of Ordinances of the City of South
Miami, by adding Article IV providing for the seizure and impoundment of vehicles that
are involved with the commission of a crime and providing for notice, an
administrative fee, procedure and an appeals process. 3/5 (Mayor Stoddard) (Deferred
11/19/13)
19 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to defer An
20 Ordinance, to allow staff for further research, amending Chapter 15 of the Code of Ordinances,
21 by adding Article IV providing for the seizure and impoundment of vehicles that are involved
22 with the commission of a crime and providing for notice, an administrative fee, procedure and
23 an appeals process, passed by a 5 -0 vote:
CITY COMMISSION MINUTES
December 3, 2013
9
1
2
4
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
D. ORDINANCE(S) FIRST READING
10. An Ordinance of the City of South MiamitiH6rida confirn1i~irthe abandonment of that
alley commonly known as 41st StreetSlfcl'Rbad Alley. 3/5 (CityAttorney)
"'/ 7 <,c;"
8 Mr. Pepe presented the item, explainirlg that t~<~pwpose of this is to reconfirm the
9 original ordinance enacted back in .!Q94 which was 'riotr>t"ogeHy advertised. Once this passes,
10 the publication will be properly recbtd~dso that the originafordinance will take effect.
11
12 After discussion and concerns about this item/the City Attorney proposed an
13 amendment as follows:
14
15 "Transfer oHhe title:t~t=reto equally tottle immediate adjacent property owners."
16
17 Moved by CommissionerN~wman,s,econded by Mayor Stoddard, the motion to
18 adopt the language recommendeq.bytheCityAttorhey passed unanimously.
19
20 Moved by Commissioner Newman, seconded by Vice Mayor Liebman, the motion to
21 approve as amended An Ordinance confirming the abandonment of that alley commonly
22 known as 41st Street Bird Road Alley, passed by a 5 -0 vote:
23
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
11. An Ordinance amending Section 20-2.3(B) entitled Applicability and Definitions,
Section 20-4.3(1)(1) entitled RS-Single Family Residential Districts, Section 20-4.3(1)(2)
entitled RT-Townhouse Districts, and Section 20-4.10 entitled Garage Sale in order to
CITY COMMISSION MINUTES
December 3, 2013
10
1
increase the amount of sign age allowed for garage sales. 3/5 (City Manager-Planning &
Zoning)
2 Mr. Brimo addressed the Commission on this item.
3
4 Moved by Commissioner Harris, seconded by Mayor Stoddard, the motion to approve
5 An Ordinance amending Section 20-2.3(B) entitled Applicability and Definitions, Section 20-
6 4.3(1)(1) entitled RS-Single Family Residential Districts, Section 20-4.3(1)(2) entitled RT-
7 Townhouse Districts, and Section 20-4.10 entitled Garage Saleih order to increase the amount
8 of signage allowed for garage sales, passed by a 5 -0 vote:,
9
12
13
14
15
16
17
18
19
20
23
24
25
12.
Yea: Commissioner Harris
Commissio~efWelsh
Commissioner Newman
Vice Mayor Li~bman
Mayor Stoddard;
Nay: •··•·· •. None
An Ordinance amending subsection 4-2(a) of the<City Code changing distance
requirements regarding alcohol sale and serviCe; 3/5 (M~yor Stoddard)
" ", ., '. :,', ",',,: "" ",'
A concern was rais~d'§~cause ofthefacfthat~h~:establishment has a drive through
service. Also, the Commission rec;Qrnmendedinciuding in the language of the ordinance the
percentage of alcoholic beverage.t&foQ9 sales.
Movedby Mayor Stodd~f~(secondecJ by Commissioner Welsh, the motion to approve
as amende.d An Ordinance arnendilJgsubsection 4-2(a) of the City Code changing distance
requirements regarding alcohol sale and service, passed by a 5 -0 vote:
Yea:
Nay:
P. ADJOURNMENT
CITY COMMISSION MINUTES
December 3, 2013
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
11
1
Attest
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES
December 3, 2013
12
Approved
Philip K. Stoddard
Mayor
To:
Date:
From:
Re:
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
December 3, 2013
Steven Alexander
City Manager
Manager's Report
Attached are the City's accomplishments for the period covering November 4 -Nov 18, 2013,
which are hereby submitted for your review prior to the Commission Meeting.
If you have any questions please feel free to contact me.
a. Finance:
i. Finance continues working with the City's new financial auditors. Finance has
provided the auditors with the FY 2013 trial balance. Finance continues to gather
all of the required primary source documents for the auditors. The Auditors are
scheduled to be at the City beginning December 9, 2013 for approximately 3-weeks
so that they may complete their respective fieldwork.
ii. Finance is working with the City's parking contractor on installing the first test Wi-
Fi modem within the digital parking meter. MIS and the contractor are working on
connecting the installed wireless antennas to the City's network for connectivity.
Two of the required antennas could not be installed due to FPL power constraints.
The City's Public Works Department is working with FPL to get approval to use
two of their poles and having them bring the antennas power.
iii. Finance continues to trouble shoot any issues related to the City's ONESolution
finance system. Finance continues to monitor the different department's issues and
help correct those matters.
iv. Finance has closed October 2013 and posted the October 2013 Budget by
Department Monthly Report on the City's website. Finance is working on closing
November 2013.
-2 -City Manager's Report to the Commission for December 3,2013
Central Services: City Managers Report -12/3/13 Commission Meeting
i. RFP: Marshall Williamson Playground Equipment: Miami-Dade County PHCD, the
awarded vendor and staff met on November 21 st for a pre-construction meeting. A
Notice to Proceed has been issued; project completion is expected within 90 days.
ii. RFP: IT Maintenance and Consulting Services: The RFP closed on November 25,
2013 at lOAM. Eleven (I I) proposals were received. A Selection Committee
meeting is scheduled Monday, December 9th at 2 PM.
iii. RFP: Sylva Martin Windows: The RFP was advertised on November 13, 2013. A
Pre-bid meeting was scheduled Monday, December 2 nd at lOAM with six (6)
vendors is attendance. The RFP closes on December 13, 2013 at lOAM.
iv. Towing Scope/RFP: Continued to refine the scope with PD. Once the scope has
been finalized, the RFP will be reviewed by the City Attorney prior to advertising.
v. Marshall Williamson Basketball Court RFP: A draft RFP and scope is being finalized
with Parks. When completed, the RFP will be reviewed by the City Attorney prior
to advertising.
vi. Chambers Video Broadcast System: Both components ordered from Rushworks to
replace the Chambers video broadcast system, have been delivered. IDC is
evaluating the system and is proceeding with installation.
Following are highlights for the Code Enforcement Division for November 18 -November 29,
2013:
Code Enforcement Office:
I. In the Month of November, from the 18 to the 29th
, 2013, Code Enforcement Office has:
a. Responded to over II resident/city official complaints.
b. Issued more than 20 Courtesy Civil Infraction Notices.
c. Issued 1 Notices of Civil Infraction.
d. Removed 8.l1ilegal Signs from the City.
e. Reviewed 77 Building permits.
f. Proactive Inspections 149 .
g. Cases Closed 29 .
h. Graffiti Tags 1.
II. Fines and Fees collected for the month of November 2013: $ 12,179.87 .
-3 -City Manager's Report to the Commission for December 3,2013
Local Business Tax Compliance Office
In the month of November (I 1/1812013 -I 1/27/2013):
a. NEW LICENSES
b. NEW LIENS
c. INSPECTIONS
Total amount
(23)
( 14)
(72)
d. RENEWAL FEES COLLECTED
e. NEW LICENSES REVIEWED ( 15)
Special Events Division
Total amount collected
$ 4,944.22
$ 1,560.00
$ 8,927.36
The following are the results of the Special Events Division for various activities and events from
November 18 -December I! 2013:
• Collaborating with various entities/vendors on the 2013 Santo's Elves Parade which will
be held on Sunday, December 8, 2013, on Sunset Drive starting at 2:00 p.m. Mr. Ron
Magill from Zoo Miami will be the Grand Marshall and Pam Giganti, anchor, from
Channel Six will be our MC
• Collaborating with South Miami Hospital on the Community Health Fair event set for
March 8, 2014, to be held at Palmer Park.
• Collaborating with South Miami Rotary Club creating a resolution to be approved by
the City Commission for their event, which will be held on February 23, & 24, 2014.
• Collaborated with Nick Lecat, owner of Bougainvillea's, for their annual Thanksgiving
Party which was held on November 27, 2013.
• Collaborating with the MLK Committee on the events for January and February in the
celebration of Martin Luther King and Black History Month. Time and dates to be
determined.
• Assisted with the logistics of the new Farmers Market located in front of City Hall. This
market will be on site on Sundays for the month of December, 2013.
• Collaborated with the City Manager and Mack Cycle on the use of the City Chambers
showcasing cycling through various speakers.
• Collaborating with Jennifer Korth on the Waste Management Recycling Tour set for
Wednesday, December I I, 2013.
-4 -City Manager's Report to the Commission for December 3,2013
• Collaborating with Sallie Byrd from Florida Heart Research Institute on holding a dog
show in March of 2014, in the downtown area of South Miami. Time and date to be
determined.
• Collaborating with the Human Resources Department on a Volunteer system and
incorporating a new sign-up procedure.
• Processed seven (7) garage sale permits requests for this time period.
• Reviewed and processed 11 Lien Requests for Code Enforcement Department for this
time period.
The following are the accomplishments for the Police Department for the time period November
15 th through December 0 I S\ 2013:
Uniform Patrol Division
i. A total of 18* arrests; 08 felonies, 08 misdemeanors, 00 traffic, and 02 warrant served;
ii. Of those 18 arrests, 04 were narcotics related, 03 for marijuana possession, and 0 I for
cocaine possession;
iii. Final preparations were put in place for the Accreditation inspection scheduled for
December 4 th , 5th and 6th ;
iv. Implemented a holiday bike patrol schedule;
*Department total
Community Police Unit*
i. CPU Officers conducted the following details in the CRA area; 0 I Park and Walks, 02
Directed Patrols, 0 I Community Meetings and conducted 0 I Traffic Enforcement Detail;
ii. 05 businesses were registered with the BEAT program;
iii. CPU personnel participated in a meeting with management of Red Road Commons;
iv. CPU personnel participated in the Turkey give away at the Community Center;
*CPU information is from November I I th -November 17th
Criminal Investigations Division
-5 -City Manager's Report to the Commission for December 3,2013
i. Detectives located and arrested a subject who they had identified and had Probable Cause
for a vehicle burglary. This subject is believed to have been responsible for numerous
vehicle burglaries within our jurisdiction, as well as in other municipalities.
ii. Detectives have identified a total 6 suspects who have committed grand thefts on three
separate occasions at several retail stores within the city. These subjects are all very active
throughout the county and their whereabouts are currently being sought.
iii. Detectives have identified a subject who committed a vehicle burglary at a local gas station.
The subject entered the victim's vehicle while she was pumping gas and removed property.
Support Services Division
Services Division: Accreditation Unit, Fleet Management, Records Management, Quarter Master,
Property & Evidence Management;
i. Mock Assessment for CFA Accreditation finished. Final on site assessment set for week of
December 4th;
ii. Awaiting approval of Records Destruction project submitted to City Clerk;
iii. Fleet vehicles were purchased and delivered, awaiting striping by week of December 8th ;
iv. Narcotics cases from 20 I 0-20 I I reviewed for closed cases and list being compiled for
destruction. Paperwork prepared for judge's authorization for destruction;
v. List being compiled of firearms and rifles for destruction;
vi. Property records updated for closed cases up through 2012.
Professional Standards Division
Training Unit:
Actively processing 12 new Police Officer applicants;
II. CFA training lesson plan completed;
III. Completed and updated lesson plan for soon to be scheduled police bike certification
courses;
-6 -City Manager's Report to the Commission for December 3,2013
Human Resources
Please be advised that no "significant" events have occurred in the Human Resources
Department since the Nov 5, 2013 Commission meeting. We will continue to maintain our
activity and project status reports, which can be made available at your request.
PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
Murray Park Pool Construction is underway.
Projects soon to go into construction:
• Bus Shelters
• Road resurfacing on 5rh ST and on 62nd ST
Traffic Calming Projects in Progress:
• Mango Terrace Traffic Calming Design
• Pinecrest-Study
• Twin Lakes-Study
• Cocoplum-Study
RFPs are prepared or posted for:
• Window Restoration, Repair or Replacement for the Sylva Martin Building
Public Works Attachment A
i. Delivered 2 new garbage containers to residents.
ii. Repaired damaged wiring in the podium located in Commission Chamber.
iii. Replaced batteries & re-programmed the thermostat in the IT Office on 2nd floor at City
Hall as requested.
iv. Installed new signage for the complaint mailbox in front of City Hall's entrance facing
Sunset Drive as requested by the Finance Dept.
v. Replaced the exterior light bulbs on the side entrances of City Hall and cleaned the covers
as requested by the Finance Dept.
vi. Painted office in the Community Center on the 2 nd floor as requested by the Parks Dept.
vii. Moved furniture and equipment to storage in Central Services from the City Clerk's office.
viii. Re-Iocated light switch in the HR Office from the back of the office to the front.
ix. Installed two, 20 amp, single pole circuits in the HR office lunch area.
x. Re-Iocated the entrance button from the wall to the bottom of a cabinet in the Dispatch
area.
xi. Installed a CAT 5-E for conference room phone and CAT 6 for server room in PD.
xii. Installed 2 smoke detectors in the restrooms on the 2 nd floor at City Hall as requested by
the H R Department.
-7 -City Manager's Report to the Commission for December 3,2013
The following are the accomplishments that have taken place from November 20, 2013 -
December 2, 2013:
Recreation Division
• On November 21, 2013, the Annual Turkey Drive was held at the Gibson-Bethel
Community Center. Three hundred seventy five (375) turkeys and baskets were
distributed to residents. We would like to thank the vendors and individuals who
contributed with their donations and all the guests who helped make this event a great
success:
I. M Cycle
2. South Miami Greyghosts Soccer
3. Interval International
4. South Miami Baseball
5. South Miami Girls Scouts
6. SOMI Charter School
7. Volkswagen Blasts
8. Ed's Boot Camp
9. Peak 360
10. Riviera Presbyterian Church
I I. League of Cities
12. Outside the Huddle for the fruits and vegetables.
13. And, a special thank to our City Attorney, Thomas Pepe.
• On November 23, 2013, the Parks and Recreation Department held a community
breakfast at the Gibson-Bethel Community Center.
• On November 26, 2013, the seniors received one hundred (100) turkeys from Related
Group Developer and one hundred twenty five (125) hot meals from South Miami
Hospital.
• On November 26, the CRA provided one hundred twenty five (125) hot meals for the
After School Program to celebrate Thanksgiving.
Parks Maintenance Division
• Completed tree initiative with seventy (70) trees planted in the right of ways.
• Distributed turkeys donated by Interval International to residents' home.
• Trimmed approximately thirty two (32) trees at Jeanne Willis Park and seventeen (17) at
Fuchs Park.
-8 -City Manager's Report to the Commission for December 3,2013
Upcoming Event
The 18 th Annual City of South Miami and Interval International Toy Drive will be held on
December 18, 2013. We are asking our local businesses and residents to contribute to this event
by bringing new unwrapped toys to the Gibson-Bethel Community Center
Planning Department
The following is the Planning department update for the December 3, 2013 Commission meeting.
Please be advised that no "significant" events have occurred in the Planning Department since the
November 19, 2013 Commission Meeting. We will continue to maintain bi-weekly activity and
project status reports, which can be made available at your request.