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To: From: Date: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM The Honorable Mayor & Members of the City Commission Steven J. Alexander, City Manager, December 17, 2013 Agenda Item No.: South Miami bOd I-OIP 2001 Subject: A Resolution authorizing the City Manager to permit the Rotary Foundation of South Miami, Inc., to hold its 31 st Annual South Miami Rotary Art Festival on Sunset Drive. Background: South Miami Rotary, a 501(c)(3), has submitted a Special Event Application to hold its 31 st Annual Arts Festival on February 22 & 23, 2014. For the past 30 years, South Miami Rotary Art & Craft Festival has been held in the City of South Miami, and sponsored through South Miami Rotary. Expense Account Attachments: The applicant has paid the City a special event deposit of $500, an administrative fee of $100, an application fee of $60, a banner over public right-of-way fee of $300, and pole banners fee of $300, for a total of $1,260. In addition, the applicant agrees to pay for all services rendered by the Police and Public Works Departments estimated at $7,730 and $5,787 respectively, for an estimated total for these services of$13,517. The applicant has attached a copy of Resolution #155-03-11705, revising a policy related to to requiring signature petition from businesses as previously established through Resolution # 27-03-11576, and according to this resolution, the South Miami Rotary will not have to obtain signatures for this event according the above mentioned resolution. Resolution # 85-06-12226, waives the requirements which were established in Resolution #27-03-11576. In accordance to Resolution #85-06-12226, dated June 6, 2006, "Mayor and City Commission agree to close Sunset Drive for the annual event", and "Rotary shall not be required to reimburse the City for lost parking revenues." Resolution # 01-11-13315, dated February 18, 2003, and Resolution #229-11-13543, dated December 20,2011, with a waiver of the fee for the street closure and Resolution # 243-12-13800, dated November 20,2013, noting the waiver of the street closure fee. As per Resolutions # 229-11-13543 and #243-12-13800, the applicant is requesting that it not be assessed street closure fees, as per the above mentioned resolutions. Applicant will pay the City after the event is completed, no later than the Wednesday following the event. Not Applicable Not Applicable Proposed Resolution with attachments. 1 RESOLUTION NO. ------- 2 3 A Resolution authorizing the City Manager to permit the Rotary Foundation 4 of South Miami, Inc., to hold its 31 st Annual South Miami Rotary Art Festival 5 on Sunset Drive. 6 7 WHEREAS, South Miami Rotary, 501(c)(3), has submitted a Special Event 8 Application; and, 9 10 WHEREAS, for the past 30 years the South Miami Rotary Art Festival has been held 11 in the City of South Miami, and sponsored through South Miami Rotary; and, 12 13 WHEREAS, the applicant has requested permission to hold its event on February 22 & 14 23,2014; and, 15 16 WHEREAS, the applicant has paid for the deposit, application, Street and pole banner 17 fees, totaling $1,260; and, 18 19 WHEREAS, the applicant will pay for all services rendered by the Police and Public 20 Works Departments in an estimated amount of $13,517; (Police $7,730 and Public Works 21 $5,787); and, 22 23 WHEREAS, Resolution #155-03-11705, revising a policy related to requiring signature 24 petition from businesses as previously established through Resolution #27-03-11576, and 25 granting an exemption as to the South Miami Rotary; and, 26 27 WHEREAS, Resolution #85-06-12226, dated June 6, 2006, waives the requirements 28 established in Resolution #27-03-11576, by providing that the "Mayor and City Commission 29 agree to close Sunset Drive for the annual event", and "Rotary shall not be required to 30 reimburse the City for lost parking revenues"; and, 31 32 WHEREAS, Resolution # 229-11-13543, dated December 20, 2011, waived the 33 requirements for payment of the fee for the street closure for the event held in 2012; and, 34 35 WHEREAS, Resolution # 243-12-13800, dated November 20, 2012, again waived the 36 proposed street closure fee for the 2013 events; and, 37 38 WHEREAS, the applicant is requesting that it not be assessed street closure fees, as per 39 Resolutions # 229-11-13543 and 243-12-13800 from 2011 and 2012 respectively. 40 41 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 42 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 43 44 Section 1. The City Manager is authorized to approve the 31 st Annual South Miami 45 Rotary Art Festival event to be held on February 22 & 23, 2014, downtown South Miami on 46 Sunset Drive and the applicant's request for waiver of street closure fees. 47 Page 1 of2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Section 2. The City Manager is hereby authorized to allow the final payment of all fees, including but not necessarily limited to Police and Public Works upon completion of the event, currently in the approximate amount of $13,517, which does not include any applicable street closure fees. Section 3. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 4. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this __ day of _____ , 2013. ATTEST: APPROVED: CITY CLERK READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION THEREOF CITY ATTORNEY Page 2 of2 MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Liebman: Commissioner Newman: Commissioner Harris: Commissioner Welsh: PO Box 430953 South Miami, FL 33243 September 23, 2013 South Miami Rotary Art festival february 22 &. 23, 2014 Mr. Steve Alexander, City Manager City of South Miami Sunset Drive South Miami, FL 33143 Dear Mr. Alexander, With this letter, I am delivering to the city the application package for the 31 st annual South Miami Rotary Arts Festival for February 22 & 23, 2014. Enclosed are checks in the amount of $60 for the Special Event Application Fee, $600 for the Security Deposit, and $300 for the installation and removal of our street banner and $300 for the installation and removal of the 7 pole banners. We request that in the Resolution drafted for the Commission you please include waivers from the following sections of Ordinance 158: 6.3 Which requires us to obtain signatures of approval from a majority of the business affected by the street closure. 6.4 Those provisions pertaining to road closure costs and lost parking revenue 6.6 The requirement that costs of police and any other department employment be paid prior to the permit being issued. All of the waivers that we request are in keeping with the long standing policy of the City of South Miami which has always recognized the value to the city of the South Miami Rotary Art Festival. We bring approximately 25,000 visitors to the city over a two day period, many of whom return throughout the year to spend money in the downtown area. Kindly note that overall net parking revenues increase in South Miami as a result of both the Chamber and Rotary Art Festivals. The thousands of patrons that visit the festivals fill up the municipal parking garage and other metered locations throughout the Town Center that typically would not be filled during the same hours of operation. Profits from our festival are used to fund an annual college scholarship for a South Miami student. We have been giving scholarships to needy children in South Miami for at least 20 years. Our free dictionary and atlas project in conjunction with the Miami-Dade Public Libra~ System awards over 3000 dictionaries and atlases to South Miami 3rd and 5t grade students, respectively, as well as to several at-risk schools throughout the county. We would be happy to innumerate some of our other projects which vary according to needs of the community and the world not the least of which was the lighting of Rotary Field at Murray Park in South Miami. Prior to 2011 the City of South Miami provided grants to non-profits such as Rotary to help defray Police and Public Works expenses incurred. Last year we understood that you had budget problems, but continued to show the City as a sponsor in our publicity in hopes that you will be able to return to that status when budget allows. The city has always recognized the value of our art festival to bring many return visitors to South Miami raising awareness of all that the city has to offer. Should you have any questions, please contact me at wendylapidus@bellsouth.net or call 305-663-7366. Very truly yours, (~ttlI7 0 />&] '~~2!IJ2~/">J Wendy G. L~idus Festival Committee Chair South Miami Rotary Art Festival Rotary Foundation of South Miami I V E SEP 26 1013 cOOt ENFORCEMENT DIVISION, PO Box 430953 South Miami, FL 33243 October 13, 2013 Steve Alexander City Manager City of South Miami 6130 Sunset Drive South Miami, FL 33143 Dear Mr. Alexander, With this letter I am informing you of our intent to once again serve beer at the 31st annual South Miami Rotary Art Festival February 22-23, 2014. At the present time we are negotiating with more than one vendor to determine our best course of action regarding the beer sales. We will either have a fully insured vendor who is licensed to sell beer, or we will sell the beer ourselves after obtaining a license and additional insurance. In addition, we will be having a reception in the Food Court on Saturday night from 6:30 pm-8:30 pm. We hope to have local restaurants show off their wares in a sophisticated party atmosphere. When we have more definitive plans for these two items, we will notify the city. Should you have any questions, please contact me at wendylapidus@bellsouth.net or call 305-663-7366. Very truly yours, s Festival Committee Chair South Miami Rotary Art Festival Rotary Foundation of South Miami, Inc. SUMMARY OF EVENT This section of the permit application is intended to provide the Special Events Permit Committee with an overview of your event. Information you provide in this section is public information and may be used in developing the City of South Miami's Calendar of Special Events. Application must be submitted no less than twenty-one (21) days prior to the effective date of the event with all required documents. rity ~ Festivals 0 Celebration . '" . TYPE OF EVENT: DPromotion Other: ---I1~~~-\----\f,....-+fS"-4.I. <-+iT-\-HV-lJt\..-'.Ik-=--- NAME OF EVENT: ----"So...L'O .......... l"'--')T~"t\-'--· +-"&-'H.l-a.....!&I-t-"M4-\-.l-~~:r-'----'mL-.!.....-'...., ---+IT ........ \\JAt..l-..CL-h->--___ _ WC~IONOF~EN~~S~-l~)~~)~~·~~I~~~\~~~~!~~~~~~~~-.·~~~U~S~'-i~~~~~~~-O~~- (Please note: write complete mailing address, as well as name of anJ!bWfd(ngsaridlorparks if applicable) Is this an annual event?DNo Mves if yes, this is the?>~nnu~1 event, previous dateftbI};J-fl..-t,1O\1. ~EVENT DATE(S}:~~-t1:~~~%i!h--EVEN:~Ay(si_' .;-,., . .,..:..., ~': .""";'._,.-;-.. ,~ __ _ ACTUAL EVENT HOUR~: ~ 1 ,a. m)p. IT). u~ -rp.lp.m. ASS::::;:~:(:;,no~b~in earlrer~e~ 8a_: __ re~!:~~:::'b~ Om~n:~;p~;~Ws!~ ANTICIPATED ATTENDANCJ;::1~ O((). .-TOTAL EVENT DURA TION~ (Jl~ ~ mins APPLICANT/SPONSOR INFORMATION The applicant for the Special Event Permit must be the authorized representative of the organization/business conducting the special event. This person must be available to work with the City's Special Event Permit Committee throughout the permitting process. A professional event organizer, or other representative, may apply for the Special Event permit on behalf of the organization/business. NAME OF ORGANIZATION: ADDRESSOFORGANI~ION:~~~~~~~~~~~~~~~~~~~~~~ C/o D~VlPJ~~~ I bttol SW ~~3VlJ)k N\IM\\lf v 23(y"O OFFICE TELEPHONE:G'(1) bb3'" V~~ FAX: GV~6b].-' bb3?- PRESIDENT: Df;?tr 1J\.f:N\\?tJj 1:~~)e~Jt~c ADDRESS: q4qt),~, 2Wfr?rfWf?< ,r~£ EMAIL: . EMAIL: D Applicant/Organization ' ·be t\etv\Dl1Q~~~rCffYV\ \,I\)~t\t11 \0\ ~ \ c! tA Se, \p£11.~ ( . '. ~t- D Igive .. permissio'n Applicant/Organiz,ation to ~se my prnn,.,...,.., SEP 26 1013 Comments:' CODE ENFORCEMENT DIVISION --~~~----------------~~~~--~~-------=~====~~ Property Owner's Name: C, \"\'1 OF ~lf$ . Phone: (3t:l) bb 2 ~ k33'i> ~ \?-D SO f,J'v~~..\\J£ Property Owner's Address: Property Owner's Signature: --------------------------Date: ------~-------->-Notary Signature: 2-16 NOTIFICATION / PETITION Event DateJ 't.dJ, 'V1~ 1~/L0~ We, the undersigned businesses and/or residents, have been notified of street closures assoCiated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being approved or disapproved. roved D Disapproved D proved D Disapproved D proved D Disapproved 0 6-16 ACORD@ CERTIFICATE OF LIABILITY INSURANCE I DATE (MMIDDIYYYY) \"" ..... -/ 10109/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RiGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Lockton Companies,lJ.,C NAME: LOCKTON COMPANIES, LLC -K CHICAGO PHONE 1-800-921-3172 l1h~ NOI:I-312-681-6-769 525 W. Monroe, Suite 600 (A/C r:!o Extl' E-MAIL Rotary(li)lockton.com CHICAGO, IL 60661 ADDRESS: (312) 669-6900 INSURER!S) AFFORDING COVERAGE --NAIC# INSURERA: ACE American Insurance Company 22667 INSURED INSURERB: ACE Property & Casualty Insurance Co 20699 All Active US Rotary Clubs & Districts Attn: Risk Management Division INSURERC: 1560 Sherman Ave. INSURER 0: Evanston, IL 60201-3698 INSURERE: INSURERF: COVERAGES CERTIFICATE NUMBER' REVISION NUMBER' THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POliCIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. -INSR I~~~~ 1= 1(:~Mg~ 1(&ghl'6~, LTR TYPE OF INSURANCE POLicY NUMBER LIMITS A GENERAL LIABILITY N PM! G23861355 005 7/1/2013 71112014 EACH OCCURRENCE $ 2,000,000 i--~~~~~~J?ta~~~re) ~OMMERCiAL GENERAL LIABILITY $ 500000 f--..-CLAIMS-MADE [KJ OCCUR MED EXP (Anyone person) $ XXXXXXX 2L Liguor Liabili!y PERSONAL & ADV INJURY $ 2000000 Included GENERAL AGGREGATE $ 10 000 000 I-- Iil'L AGGREAE LIMIT APnS PER: PRODUCTS -COMP/Of> AGG $ 4000000 X POLICY ~~g: LOC $ A AUTOMOBILE LIABILITY N PM! G23861355 005 71112013 7/1/2014 1 &~';i~~S~~~t?INGLE LIMIT $ 1,000,000 I-- ANY AUTO BODILY INJURY (Per person) $ XXXXXXX I--ALL OWNED .---SCHEDULED BODILY INJURY (Per aCCident) $ XXXXXXX ~ AUTOS I--AUTOS· X NON-OWNED 1 rp~~~2c~d-z,t~AMAGE $ XXXXXXX i--HIRED AUTOS I--AUTOS $ XXXXXXX B ~ UMBRELLA LlAB ~ OCCUR N M00534092 005 7/1/2013 7/1/2014 EACH OCCURRENCE $ 5000000 EXCESS LlAB CLAIMS-MADE AGGREGATE $ 10,000,000 DED I I RETENTION $ $ XXXXXXX WORKERS COMPENSATION NOT APPLICABLE J WCSTATU-,J JOJ,tJ-AND EMPLOYERS' LIABILITY YIN t---TOOY LlMIIS ANY PROPRIETOR/PARTNER/EXECUTIVE D E.L EACH ACCIDENT $ XXXXXXX OFFICER/MEMBER EXCLUDED? N/A (MaMatory In NH) E.L DISEASE -EA EMPLOYEE $ XXXXXXX If yes, describe under DESCRIPTION OF OPERATIONS below EL DISEASE -POLICY LIMIT $ XXXXXXX DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space Is required) The Certificate Holder is included as Additional Insured where required by written and signed contract or pennit subject to the tenus and conditions of the General Liability policy, but only to the extent bodily injury or property damage is caused in whole or in part by the acts or omissions of the insured. CERTIFICATE HOLDER CANCELLATION City of South Miami SHOULD AtlY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 6130 Sunset Drive THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN South Miami, FL 33143 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ~-I © 1988-2010 ACORD CORPORATION. All nghts reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD lNDEMNIFICATION AGREEMENT TillS AGREEMENT ("Agreement") is entered into by and between fc~o:...:\-:.::01::.(l~---L~~~~~~~~~~~~~ ~ ("Applicant"), and the City of South Miami ("City") on the date on which the last of the Parties executes this Agreement. V\V RECITALS ~ S"the Applicant ~ai; submitted a Special E~ent P~rmit Application to the City for (ev~~t title) . , at ((\NA.f¥\~) S,~.oTD=\ I£(location) on (date(s» f Q.&;? f" 1\/7", ... s f},/?J, ~ Vr ("Special Event"); and WHEREAS, pursuant to of the City's Code and the City's Special Event Regulations, thy Applicant must execute an indemnification and hold harmless agreement protecting the City from any and all claims which may arise out of the Special Event. NOW, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficiencY'ofwhich is hereby acknowledged, the Parties hereby agree as follows: 1. 2. .3. 4. 5. 6. 7. . ~'J 9. 10. . . The ~bove recitals are true arid correct. Applicant agrees to indemnity, defend and hold the City, its officers, affiliates, employees, successors and assitw-s, harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as a result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities in~Urr¢ in and about th~defenseot.seJtlement of any claims, and the mvestigation thereof. . P~rn:iits for Special Events ~ust'be on e~~rit site ~t ail times. ' . No Street shall be closed without authorizationJrom the City of South Miami Public Works Department and Police Department. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami-Dade County . St<lnclardsall.~~ny ad<Utional requirements by th~ City of South Miami Public Works Department and Police ·.Dep~~~ •.. ·· '.' . .' . . ,. -""" "'-~-. ~;,>'; .,,: ':, Event areas shall be restored to equal or better condition than they were before the event started. ' .. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration plus a minimum of 15% fot administrative fee and any additiomiI incidental fees. . : Applica:n(1l1.\!St Pi:!.y all fees prior t(j$.estartoftheir event(s).". . . ·\:::<\.··}t.~·t··>;:~\",i~'~,<(:·,_~tf?J:<) .. ~; .. <~ ;>:»"'< ;:<F:, .. ·.1'·-; -:-i.. »·">'-'::'~·;>~',:_':'·:';:<'>'.:·' .. !:~t .... >;,.., .. ".,;~, .... / :.:,::-,:_ ,.,.:,.,.~.::.,.j~(,,-~, .';':',.~::'., ",.;-:' t'·",~"<;-' ',' .' ApplicantS that receive approval for therreventmore tIhin thirty (30) days'in advance shall notify thlcity of Soirth Miam,i Special EventiMarketing Coordinator at least forty-eight (48) hours prior to start of their event. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner. IN WInmSS\YI:ffiREOF,.each of the parties· hereto has caused this Agreement to be executed and sealed by its d1,lly authorized Si~¥Y<i'S}~~,~rIh, below andnola[iu.t • '~~NT'I~~I[?>.Q ()m~ \ . ." ~r QJ) Ii; OAT: DATE: Subscribed and sworn before me, this a?:> day of ~ db 1'3 ,a Nota Publi in and for rn, G..Jv\\ 'lX~.c::~e COLJ ,St of plca' c!c...., ~ 8-16 Internal Revenue Service Director, Exempt Organizations Rulings and Agreements Date. NOV 1 0 2004 Rot-ary Foundation of South Miami, Inc. Department of the Treasury P.O. Box 2508 Cincinnati, Ohio 45201 Person to Contact: Karen Chao -#31003 Contact Telephone Numbers: 877-829-5500 Phone Toll-Free 513-263-3756 FAX c/o David Jacobs 6401 SW 87th Ave., Miami, FL 33173 Ste. 204 ( (J~\-rtr7 Federal Identification Number: 65-0366159 Dear Sir or Madam: This modifies our letter dated October 27, 1993. In that letter we determined that your organization is exempt under section SOl(aj of the Internal Revenue Code, as an organization described in section 501(c) (3\ We determined that you were not a private faunA?!:::!.::::: ;.:~ ~~~.:.:: :"'",,, meaning of section 509 (a} of thp C':::::::~ !"-'''::='-:':':::~ .full were an organization described in :;;;.:~.~~;;:: :,,(;:I\o.} (2) of the Code. In your letter dated October 2004, you indicated that you wished consideration for classification as an organization described in section 509(a} (3) of the Code. Based on the information you provided, we have determined that you meet the requirements for the requested foundation classification. Accordingly, we have granted your request and modified your foundation status to reflect an organization described in section 509(a) (3), Since your exempt status was not under consideration, you continue to be classified as an organization exempt from Federal income tax under section SOl(c) (3) of the Code. Grantors and contributors may rely on this determination until the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a) (3) status, a grantor or contributor may not rely on this determinatioYl if he or she was in part_ YeBPonsi hle for j or was aware of, the act or failure to act that resulted in your loss of such status, or acquired knowledge that the Internal Revenue Service had given notice that you would be removed from classification as a section 509(a) (3) organization. Because this letter could help resolve any questions about your exempt status and/or foundation status, you should keep it with your permanent records. If you have any questions, please contact the person whose name and telephone nwnber are shown in the heading of this letter. Sincerely, fJ:~ ~d?' U(:,~ Lois G, Lerner Director, Exempt Organizations Rulings and Agreements , th, SITE PLAN/SKETCH A map of the event site is required and '-should indicate event layout with proposed attractions, recommended street closures, parade or run/walk routes, etc. Please draw you map on the space provided below, or attach your map to the application upon submittal. The following must be identified'and labeled: 1. Event Site (labd streets, building; etc.) 3. Canopies, tents, stages 2. Routes (races, panides, etc.) -7 -7-7 4. Restroom facilities R J CIT Y OF OF MASTER SOUTH METERS MIAMi DOWNTOWN AREA LARIOS WINN DIXIE l- I>! ::J o o SOUTH MIAMI MUNICIPAL GARIIGE ml91cn ~ L-~'~r~'"'m'~"'~vn·rr,,~,e~~IT"~·ITmr------' = S~ ~ ~~~~~~~~~~~~" 5. FencingIBarricades x-x-x 7. First aid facilities + 6. Off duty police officers P 8. Parking Area PA N Seal. 1"=100' SUNSET PLACE BANI{'S PARKING LOT FIRST NATIONAL DRIVE TfIRU II"M~flIO m ST. } ,lAsrcn lO""ItIHH'l SI'AC.C~ I:t:TEn '" i~~ ~*~ c(;:J~ . : .. .. .. '--__________ '_'r_M_"_H'_'_"_"_' _____ "_'~_"_n_'_M_"'_!~_~E ____________________ ~~~~~. I Net" ''',.,," ~ S.W. 74th, TERR. ;>i '" It. :;: S,W, 14th. TERR. '" If'AAl\ttrO !>F'A<;:U )Ie. lIS la Jll S/ll/l S.W. 741h. OT. poweR FOOD "' ::> PIZZA GPOT '" '" > " .c ll'Alll\fllG 2I'11q'\!llOSI"t.'CS ... '" '" lift ,\11 S.W. 74th. TERR. Ii J'L ~qJ ~t1 1~1 )'; ~11 )1~ '" L P'rut/NO $1"C1:$ 3 r,f!l\llliS"AtoES CITY OF SOUTH MIAMI POLICE DEPARTMENT 6130 Sunset Drive, South Miami, Fl33143 (305) 663-6301 Extra-Duty Police Officers Application South MialIll Florida ~t~Z_ ;"(iJI; 2.00l. A police officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra-Duty" employment. The following policies and procedures must conform in order to schedule a police officer for employment on a temporary or infrequent basis: >-The 'South Miami Police Department shall be the final aythQrity.in determining the minimum number of officers required to police a particular event. If more than three officers are hired, a supervisor must also be hired. The City Manager Office and South Miami Police Department will determine the supervisor to officer ratio for larger events. >-The Applicant will be required to cOlTlpensate the assigned officer for a minimum of three (3) hours even if the event is of a shorter . duration. Currently the rate for Extra-Duty Police Officer is $40 .per hour & $50 per hour for Supervising Officer, plus a $3.00 charge for radio usage for each officer. .. ." .' ...; >-The Applicant must compensate the officer(s), fortheirservicE~s '~tle~st one (1) day prior to the start of the scheduled event that the officer(s) will be assigned to. No monetary payment will be accepted.:No payment by exchange of goods or services is acceptable. >-If, during a scheduled event, the Applicant determines that he/she needs to extend the time an officer(s) works at the assignment, the Applicant shall compensate officer(s) fora full hour worked if the Officer(s) works for more than 20 minutes and/or less 59 minutes beyond the regularly scheduled time of the event. ~ Applicanf must notify of a cancellation request of an Off-Duty Police Offic;:er forty-eight (48filours prior to-the scheduled date of service. Failure to do so will require the Applicant to compensate the assigned officer for a minimum of three (3) hours. " APPLICANT INFORMATION $ ;;;;1 r . i; h ! AYE: I s kiiSi ~ &££I! i L 22 & SmA t=P1Wt \/14 t Type of Event ';' IL~, DB£) ~~ ". Anticipated Atteridance,' o DENIED D APPROVED WITH CONDITION NO. Office: NO. Radio: x NO. Hours ------ COMMENT: -----------------------------------------.~~~~ POLICE DEPARTMENT Estimated I SIGNATURE DATE Total Cost ... $ ______ .... 11-16 CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT 4795 SW 75 th Avenue, Miami, FI 33155 (305) 668-7205 Fax (305) 668-7208 Application to Conduct A Special Event Function on Public Right-of-Way South Miami Florid. t:x:I!D~ ~iP NOTE: ALL FIELDS SHALL BE FILLED. No action can be taken on this application until all questions have been answered. As set forth in Ordinance No. 21-09-2013; temporary full roadway and sidewalk closure (NO SINGLE LANE ROADWAY CLOSURE PERMITTED) for special events, eight (8) hours max. Schedule of fees is attached. Use blank paper if you need additional writing space. PLEASE PRINT clearly, except for signature. Event Information: Event Name ~~~ ~~ ~,~v~ . Project Location .=* = : ' 9L .S t ~ Event Date(s) ~c iVJ,..1k:L'ldk~ay(s) ~. '28e·· Type of Event ST({}et ~i \pi. ~ Eve,~tStartTime ~lj/pm) Event End TIme : ___ ~m pm Anticipat~qAttendance ....!k£;,wo f~ Event Setup Time ~ pm) Breakdown :rime ~ ~O -I Q;, " ,ril. Total Duration (include setup) ~ I ~ ,(Jvv~ L •. OO'" ~ ,. I I HEREBY REQUEST A PERMIT FOR THE FOLLOWING: U ' . tJ ..h... ~ Sv'N I JJ. I. I (l Anticipated effects on vehicular and pedestrian traffic during Proj!(ct Maintenance of traffic provisions are specific (in~~~if nece~sary):, . . ~ -\ rvr::,.. '~~~~~?~~MfkT, ,,~ " ~ . The following documents have bee~ submitted with this permit application: . " ~te plan I sketch of event. Clearly define boundari~s'and line~r foot of road closures. j, D Maintenance of Traffic (MOT) for vehicular and pedestrian traffic during event . . ( ,> Uln signirig this application, I understand that separate City and/or County permits may'be required for this project. Furthermore, I am aware that I am responsible for ensuring that the project is completed in accordance with the plans and specifications as stipulated in the permit approval conditions. As well as acknowledge that any right-of-way closures will require at least ne off-duty offic , public work mp/~yee and barricades .• t:,~ . q'l?J<~tv P:=AME_ m ._ __ ! AP ICANT G A DATE ___ ~&2JS~1 NtlTA Y SIGNATURE FOR OFFICE USES ONLY: Permit No: Approved! "'C By Date c Permit Fee Comments Disapproved 0 (.) 12-16 " , th, , , SITE PLAN/SKETCH A map of the event site is required and"should ii1dicate·eveht . layout with proposed attractions, recommended street closures, parade or runlwalk routes, etc. Please draw you map on· the space provided below, or attach your map to the application upon submittal. The following must be identified'and labeled: 1. Event Site (labd streets, building; etc.) 3. Canopies~ tents, stages 2. Routes (races, parades, etc.) -7 -7-7 4. Restroo~ facilities R 5. FencingIBarricades x-x-x 6: Off dutY police officers P 7. First aid facilities + 8. Parking Area PA J 1 ('M(IIIII ". n. J CITY Of OF MASTER SOUTH METERS MIAMI DOWNTOWN AREA LARIOS WINN DIXIE "AS,," IOfWIHU'''S''A(C$ flti1't:fI t-o: " o " SOUTIl MIAMI MUNICIPAl GARAGE BANI('S PARKING lOT !:~i ___________ '_'t_M_'"_~_'_r~_'_s ________________________________ --"! I ... S.W. 74th. TERft. ..... FIRST NATIONAl DRIVE THRU S.W, '14 tho TERR. N Scala 1"=100' SUNSET PLACE JfARI\!UQ srl.!CS )Ie ~U U~ JU" '" S,W. 74th. ST. W rOWER fOOD UI :> PllZA SPOT z .. > .. .c tl'Atlnr!rG II'Aq(tHGSf'I.(U .. '" ". JII> .1" S.W, 74th. TE~'~~I'T m 3i 11~ l'1J ;\11 J~I .. lrMlI\'"i S"At,,~ '''\ If., r;t; ~ v$~ ~ ~~~-~. CITY OF S UTH MIAMI P~I~~ !t-"!~ag 6130 Sunset Drive, Sout Miami, FI33143 (305) 668-2512 F;;'{(;'~5) 663-6~ ~ IIII ~ Parkin Stal IMeters Rentals pplication , __ /?o01~ '" ... ---'-"". Pursuant to Section 15 C-l (a) (2 (b) of the ~f Ordinan ,"Rental Fees for :i:c\:f"nlStreet curbside spaces (Parking space) are $25.00 p r space per day, severrrta on twenty-four (24) hour use". 33(43 Zip Code', w ~ \O\~ iM~ e)apl1solrtlv -l\.e.t E-Mail Name of Event: krt:' Type of Event: SliieRt -st4tl', Vt>-.(i : Purp~~e focufUi:z:iog:parkt )1J~ir,$:;'.:r<.;·.,· ;', ;; , . . /. I ' ".. ,I, ' -*-,~, ~+'1 MS! fw: "'{tte, ~'r'}\/{yu~~ ~~~'\~~dV\\ l21t~ ~ f~ \f~., VfJ.AVaA. lMa;-r~~. ta~ ! tv 1\Jlu~\'\tT~tl ~'Fo\JJ~Jt4t ~; Number of On/Street " Numher of Day's/! /' TiSlmtae~ .m; • E~ •• \ curbside spacesrecjuested: ' ·_---curbSJde'spaees desired: ' ' ' V, ~ -1~f--"";"';";';~ p.m . a.m. . " " '", , (If nE~cessary, pleClse attach additional sheets) I hereby certify the above infQrmation is true;: correct and complete as of the date of this 8ul;:>mittaL It is understood that this applicant will be reviewed and may~ adjusted periodically by City Staff; if cimy information should change that I shall amend or supplement this applicatiorrWithin five b\Jsiness days of the change. , 'APJ:»icant's Signat\ure Date Permit No: ----------D APPROVED AS PRESENTED 0 APPROVED WITH CONDITION NO. Meter Days: :x:: NO. MElter: ____ _ :x:: Daily Fee: ___ _ Comment: ----------------------~I$----~ PARKING DIVISION SIGNATURE DATE Estimated Total Cost 14-16 CITY OF SOUTH MIAMI PLANNING & ZONING DEPARTMENT 6130 Sunset Drive, South Miami, FI33143 (305) 663-6326 Fax (305) 668-7356 Hanging Banner Over Public Street Request Form for SpeciaJ Event South Miami Florida b:,*x:ti ;'llr 2001 Application for the purpose of requesting approval to display banners over public streets promoting events as set forth in Ordinance No. 10-07-1911; LDC Section 20-4.3(N). Complete this permit application form and submit the application to the Planning & Zoning " Department located in the Sylva Martin Building in front of City Hall, This application must be submitted at least 30 cays prior to the .event date. An application fee of $300 must be paid at time of submittal: If approved by the City Commission, this fee Gov~rs installation and removal of banner. If approved, take the permit and the banner to the City's Public Works Dep<;lrtmentlocated a~ 4795 SW 75 th Avenue Miami, FL 33155, at least one week prior to the installation date. The Public Works Department will install and remove the banner on the dates specified by the approved permit.. . . i~: ' .< !"V".--, I ....... " . '" }> Applica9f understands tha\}fie BannerTriSfali911on',s'10-1;faaYs'~er6rethe'aaveff!Se'd'eVenraay:--~<"-"-' ".-'--" ~k"'~-"~" . '4"'7>':'lnst~lIa~9Q'and'r~m~val dates arebased-on.W6~load. The-City is:not.responsible toethe condition.ofJhebannecduringthis,p'eriod. "; .'~ . 'APpli~ht'aaree~' t3 ~f~~~!D~nfi~'(witHin ~eJ~ri (7) days after the event The city may discard the b,anner(s) after the specified period. '. ~.~~hh~r~pe6ifi6atio6~~ 30¥fX:}4ft~d~:J30ft;df}$ (half)-njlon rd~ 'wifuhoOK$' ai1~ t!leba~neFmu.st 'ventS. . ", :.,' ; i. ; i, . i r l • '. • . . f • " t .' ' .. , . "'; ,,~~~,; '~,. _: ••. : t.; . .",' ',' , . ~ PLANNING & ZONING OFFic ~ 'illustration ofbarmer showing h~tgnt! :Wiqth~ ofthe banner, and lettering ~ Copy of liability and/or property damage insurance required City Commission Approval Resolution No. -------------------------- '" Comment: SUBMITtED RECTI BY: INITIAL '0 o Comm. Date: ~----------------- ------------------------------------------------------------------------------- 15-16 CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT 4795 SW 75th Avenue, Miami, FI33155 (305) 663-6350 Fax (305) 668-7208 Special Event Pole Banner Application South MisIni Florida btOt~ ifni; 2001 Thi,s application must be fully completed and submitted with REQUIRED attachments such as: copy of a public liability insurance policy and copy of the design with the banner dimensions listed. The $300 per 10 poles fee also include the installation and removal of banners. ORGANIZATION HOLDING EVENT ~n~:t&£UtiJ];~~~ <9{ t;zrnfth ~ ~ld~~l~~~n~~~a~ f \ AM ~ edt) Qttv\&' ~~~ ht\D\ SUI ahl£ i'vWA!\M f~ ~3\=to ' Business/Organization Address ' City State Zip Code Phone Nu ber " ~DlJ ~,,) .. bb"1~ .~ " tAJ~ld.f1tM4!(:,)bell~Jv kit . Fax umb r' " . E-Matl· .;, . EVENT & BANNER INFORMATION Event Name: Event Location: is'a'h*estim<ate~lnstaliationanifrerhoval dcltesare'based'on·wotkload .• ~ Applicant agrees to pickup banner(s) within seyen (7) days after the event. The city may discard the banner(s) after the specifi~d period:' ' ~ Applicant understands the installation location(s)' are approximate location(s). The installation location(s)is/are based on site availability and degree of difficulty. The Gityis not responsible ,for the condition of the banner(s) during this period. "The applicant agrees to hold the City of South Miami, free and, harmless from all liability that may be adjusted, against it and to reimburse the City for all expenses of litigation in connection with the defense of claims as such liability and claims may arise because of negligence in the performanc of the operation, .t" ice, or-act for which the permit was issued." \[I,l<~~nl£gf Uius i <1-7<~~ FOR OFFICE USE ONLY: Resolution NO. ---------~---U APPROVED AS PRES~NTED [] DE~lIED D APPROVED WITH CONorrlON Permit No. ___________ _ . Installation Date: Remo.val Date: Work Order NO. -------------------------------------------~---Comment: --------------------------------~I~$------~ PUBLIC WORKS SIGNATURE DATE Estimated Total Cost 16-16 RESOLUTION NO. 229-11-13543 A Resolution authorizing the City Manager to permit South Miami Rotary, a non-profit organization to hold its 28 th Annual South Miami Rotary Art Festival on February 25 & 26, 2012, in the South Miami downtown area on Sunset Drive. WHEREAS, South Miami Rotary, a non-profit organization, has submitted a Special Event Application; and, WHEREAS, for the past 28 years the South Miami Rotary Art Festival has been held in the City of South Miami, and sponsored' through South Miami Rotary; and, WHEREAS, the applicant has requested permission to hold its event on February 25 & 26,.2012; and, WHEREAS, the applicant has paid for the deposit, application, Street and pole banner fees, totaling $1,260.00; and, WHEREAS, the applicant will pay for all services rendered by the Police and Public Works Departments in an estimated amount of $13,506.69; (Police $7,244.00 and Public Works $6,262.69), and, . WHEREAS, the Resolution #155-03-11705, revising a policy related to the requiring . signature petition from businesses as previously established through Resolution #27-03-11576 the South Miami Rotary will not need to obtain signatures for this event; and, WHEREAS, Resolution #85-06-12226, dated June 6, 2006, waives the requirements established in Resolution #27-03-11576, "Mayor and City Commission agree to close Sunset Drive for the annual event", and "Rotary shall not be required to reimburse the Cityfor lost parking revenues"; and, WHEREAS, the proposed street closure fee would be $625.50, (1,251linear feet X .25 :=: $312.75 X 2). NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Mayor and City Commission authorize the City Manager to approve the 28 th Annual South Miami Rotary Art Festival event to be held on February 25 & 26, 2012, downtown South Miami on Sunset Drive. Section 2. The City Manager is hereby authorized to allow payment on the final billing for the Police, Public Works and street closure upon completion of the event in the approximate amount of$14,132.19. Section 3. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not Page lof2 Res. No. 229-11-13543 affect the validity of the remaining portions of this resolution. Section 4. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this 20thCiay of December ,2011. ATTEST: APPROVED: c;k~Ql'~ TYCLERK /4?, /C/h4:wd~ MAYOR COMMISSION VOTE: 4-0 Mayor Stoddard: Yea Vice Mayor Newman: absent Commissioner Beasley: Yea Commissioner Palmer: Yea Commissioner Harris: Yea Page2of2 To: Via: Via: From: Date: Subject: Background: Expense~ CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM The Honorable Mayor & Members of the City COmmission Hector Mirabile, PhD, City Manager /.tf South Miami ~ IlIl-AmctloaCItV '111'.' 2001 Carmen Baker) Chief Coordinating Officer/Code Enforcement Manager Maria E. Stout-Tate, Special Events Coordinator December 20, 2011 A Resolution authorizing the City Manager to permit South Miami Rotary, a non-profit organiz~tion to hold its 28th Annual South Miami Rotary Art Festival on February 25 & 26, 2012, in the downtown South Miami area on Sunset Drive. The South Miami Rotary, a non-profit organization, lias subm~tted a Special Event Application to hold its 28th Annual Arts Festival on February 25 & 26, 2012. For the past 28 years, the South Miami Rotary Art Festival has been held in the City of South Miami, and sponsored through South Miami Rotary. Attached is a c<?py of Resolution #155-03-11705, revising a policy related to requiring signature petition from businesses as previously established through Resolution #27~03-11576. Accordingly, the South Miami Rotary is not required to obtain signatures for thi::; event. As per Resolution #85-06-12226/ of June 6,2006, "Mayor and City Commission agree to close Sunset Drive for the annual event", and (~Rotary shall not be required tp reimburse ·the City for lost parking revenues". The applicant paid for the deposit ($600), application ($60.00), and Street ($300.00)? and pole banner fees ($300.00), for a total of$1,260.00. In addition, the applicant is subject to the following fees totaling $14,468.19: Police: $7,244.00 Public Works: $6,262.69 Street closure: '$625.50 (1,251 linear feet X .25 = $312.75 X 2) Final bill in the estimated amount of $14, 132.19 will be issued upon completion of the event. $14,132.19 " Cit~J of Sf:'J!.t:~~\.-~ l~ifiG;r(i:f ·"-'~8""f.,''''~ ~ ~ ,,-,<; f,':";" <., ']'''-('r.;: ",'::: vt(,.U;..::t.(~~i· 'iJii; .. ,....:v!!~e t,;~ ~ .. :~J 'J.[}~ r<;,c,·,·"~ >, ~q .~, f'ri '<'1""" . • ~'" ..... Ht~h ~.}. .,.:. t..L~":;::; SOlrtl.1 rti~i;YtD Rcrf.:;:;.rsf ,4rt Fest€v~i RESOLUTION NO. 85-06-12226 -.:... -.. .. A RESOLUTION OF THE MAYOR.AND CITY COMMISSION . 01<' THE 0lTY OF· SOlJTII ~ FLORIDA R.EL:ATING TO , WAIVlNG RE,QlJlREl'0ENTS OF RESOLUTIQN ·27~03-1i576 FOR THE ROTARY CLUB OF SOUTH MIAMI' FOR THE -EVENT. SPONSORED BY THE .ROTARY CLUB" WHICH EVENT 8.HAIL BE NAMED ~ SOUTH :MIAMI ROTARY :ARTS FESTIVAL; PRO~1NG AN EFFECTIVE DATE. WHEREAS;> the Mayor and City Commission of the City of South :Miami, deSire to contiime to encourage the existence of1h6 annual South Miami Arts and of Crafts Festival; and:. WHEREAS~ for fue past 22 years the Red Ro~d Mcrchant~s Association (RCSM and Rs;MA) sponsored the SouthM"i.an?i.Ads and Crafts Festival; an~ WHEREAS; RCSM and RSMA are no longer interested in sponsoring the event; and, -····················-WBEREASiithe·Rotary·CI:ub-of·South--Miami· (RQtary)·wouldJike ··to· . I f I- i ----:----cootmU~.. ethe even:t,.-sp"OlJ~()tihe"'evert~and-have-the-event-:reoogulzed-as-an-rrrm~.----- event snpported by the Mayor and CitY COmn1lssion; and; WBEREAS" if the Mayor and City CollJIllission agree, the Rotary woUld . ]ike to :rename the event the "South NfiamiRotary Arts Festivill;~~ an~ .... ..: i't,WHEREAS~ Rotaiji'woU1d . llketheCity's annual . '~eCial event pernm . policy adopted np.der resolution 27-03-11576" ·to be. waived as to this annual event, , as 'lire art festival has been a long standing event and popular event in the City; mi~ .- ': ~ ~1 the city shall annually allocate funds to support the city's "m- kind;' police services for the event; in order to assist with defraying the costs of the Rotary"s efforts to ~onsor tlie ~t; an~ . . . ~ WHEREAS, the Mayor and City Connnission agree to close Sunset D1;ive forthe annuaI event; ~~ " ·f·., .... ~ Additi~ shown by mderl,fu,ing and deletions sho'W1'l: by ev~"lg. , , 'I I '1 I . j , I i , I I I I I J I l It,is. No.. 85-06-i 2226 WREREAS~ ROOlry sha11 coordinate willi. the So1llh :Miami Police Deparfinent regarding sche<.fuling and coordinating the event and ensorlng proper ," security for the event; and., WBERAS" Rmary shaIlnot be required to pay any additionalren.taI Charges to the city for" 1ll6'.special evem; b"ili; may be required to pay for nooGssaty clean-up services; an4 ~ W'HEREAS~ Rotro:y shall not be required to reimburse the City for lost parking revenues; and, " WBEREAS" the Mayor and"City Commission desrre to" provide "l;~..Jdnd'" assistance to the RoUpy by providing police services to the Rotary for the annual event; and, WBEREAs, Rotaty shall be required to obtain pooliq. liability insu:ran.ce coveffige~ which policy sball name the city as an additional iiisu!ed for the date~ timel$ and location offue spOnsored event" in" the amount o{ $ltOOO:>OOO~ prior to the event date. WBBREAS, the Mayor and City Commission desire ta wruve fue requirenwnts of ~olu:tion. 27"{)3~ 11576 for this event" and .desfre to rename the event ~ ~Soufu Miami Rotary Arts Fesfural." NOW THEREFORE BE IT RESOLVED BY 1.m :MAYOR AND CITYCOMMISSIONOFT.HEcr.rYOFSOUTII~F.LORIDA; Semon 1. The above whereas clauses ru:e'incotporated by reference. " Section 2. This resolution shall fake effuctimmediately upon approval PAS~.AND ADOPTED this "6"tJf day of_..,4U!:.~~-=< ~T: . 'q:vOL~' " CITY CLERK . Page2of2 RESOLUTION NO. 243-12-13800 A Resolution authorizing the City Manager to permit South Miami Rotary, a non-profit organization to hold its 29 th Annual South Miami Rotary Art Festival on February 23 & 24, 2013, in the South Miami downtown area on Sunset Drive. WHEREAS, South Miami Rotary, a non-profit organization, has submitted a Special Event Application; and, WHEREAS, for the past~ years the South Miami Rotary Art Festival has been held in the City of South Miami, and sponsored through South Miami Rotary; and, WHEREAS, the applicant has requested permission to hold its event on February 23 & 24,2013; and, WHEREAS, the applicant has paid for the deposit, application, Street and pole banner fees, totaling $1,260.00; and, WHEREAS, the applicant will pay for all services rendered by the Police and Public Works Departments in an estimated amount of $14,084.69; (Police $7,730.00 and Public Works $6,354.69), and, WHEREAS, the Resolution # 155-03-11705, revising a policy related to the requiring signature petition from businesses as previously established through Resolution #27-03-11576 the South Miami Rotary will not need to obtain signatures for this event; and, WHEREAS, Resolution #85-06-12226, dated June 6, 2006, waives the requirements established in Resolution #27-03-11576, "Mayor and City Commission agree to close Sunset Drive for the annual event", and "Rotary shall not be required to reimburse the City for lost parking revenues"; and, WHEREAS, Resolution #229-11-13543, dated December 20, 2011, Waives the requirements for payment of the fee for the street closure for his event, and; WHEREAS, the proposed street closure fee would be $625.50, (1,251 linear feet X .25 = $312.75 X 2), if not waived. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Acting City Manager is authorized to approve the 29 th Annual South Miami Rotary Art Festival event to be held on February 23 & 24, 2013, downtown South Miami on Sunset Drive. Section 2. The Acting City Manager is hereby authorized to waive the street closure fee of $625.50; and to allow payment on the final billing for the Police, Public Works and street closure Eifoot waive-tij upon completion of the event in the approximate amount of$14,710.l9 $14,084.69. Page 10f2 Res. No. 243-12-13800 Section 3. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 4. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this 20tlrlay of November ,2012. APPROVED, ~ PUgU AYOR COMMISSION VOTE: 4-0 Mayor Stoddard: Yea Vice Mayor Liebman: Yea Commissioner Newman: absent Commissioner Harris: Yea Commissioner Welsh: Yea Page 20f2 CASH RECEIPT CASH --..,.----r--CHECK#\~h~\1>b?2I\1t~i\ \\Zb5 ' City of South Miami CREDIT #_--:--__ _ DATE: )0\:2)1'0. FUND ~. ", ,t','" ACCOUNTNO~------- RECEIVED OF ~~~~~[\ffiC{~aA_J~-r--\-_~\~VQ\ -------~ DESCRWTION 0~=:!; Ao~.~~ ~9.-ifl>ffi) J ~~m;i2£O,ro_J ~rw( -~.ro { . AMOUNT$ \ IL~O,OO MAKE ALL CHECK S PAYABLE TO: "City of South Miami" 9-J2. VALID ONLY WHEN BEARING OFF/qAL REGISTER VALIDATION CASHIER .. ~.-.. ~.-...... ~."" . .: .. ". ;;....~-;.:.~:~ .. ..:: ..•. , .. : .. ".-~ .. ~. :,:_.:A~t: .:.;.~"""' ... ~~~ •.. ~ .. -, .. ~ .. :" 'RESOWTIONNO. 27-03-11576 , . . A RESOLUTION OF 'J,'HE .MAYOR, AND CITY COM:.MIssION OF n:t:E.CIT¥ OF SOUTIIMI4,ML. FLORIDA, RELATED TO SPECIAL EVENl'St sE1TING FORTH A POUCY ON FUNDING :==~~~~~=D=SPECIAL WIIER1iiAS, public property and pu~c; street locaticms Within the City of South Miami are used b-y organizations for special events wh.ich are beneficial to IDe City and its residents; and ~ .such special events may ~uire City services and resources to be e1:;pended in order to provide security. cle:ah up~ banner hanging; street blo~ng~ wvering of pmking meters; and " WllEREU 'the Mayor and City Commission desire set forth. 8.' policy requiring reimbursement to the City for all revenues lost or e~~es made :for special events. . . ~ .. . NOW, 'fll.EREFORE, BE IT RESOLVED BY 'fffE MAYOR AND CITY COMMISSION OF'I'HE CITY OF soUmM1.AM1, FLOIRDA., AS FOLLOWS: Section 1. All organizations sponsoring approved special events using pubUo property or public streets within the City of South, Mlruni must reimburse 1he City for all City re"enne loses; and City'expenditures associated with the approved. special event. Section 2 .. Ail organizations sponsoring special events using public property or pUblic streets within' the C~ of South Miami must receive approval by resolution from the South Miami City C.onunjssion. Th~ Tes.ohrtion. mtlSt v:clu~~ tile.7 stiina.M-rejmb'tltS~ent amount to be vaid 1:<> the City for all City revenue loses and City e-x:penditUres associated with 'IDe approved special event. Sec~on 3. The resolution ~scribed in Section 2 above may also specify an additional monetary contribution to be made by the organization to the City; the resolution shall specify-as how the additional monetary oontribution is to be used by the City. Section 4. All organizations sponsoring an approved special event which closes a publio street within the City of South Miam~ must provide in advancet a petition signed by a majority of ,businesses facing the street affected by the approxed special event. Section 5. AU organizations. sponsoring approved special events using public prqx:rty or public streets within the City of South Miami must agree in writing a.s to pay the actual the amount of City reVenue loses and final City expenditures associated with the approved'special event.' 27-03-11576 (2) Section 6. AIl organizations: sponsoring approved special events using publio property or public streets within 'fue City of South Miami which have been allocated monetaIy gran'ls in the adopted City Budget, should pay for the required reimburSement from the designated monetary grant.. Section 7. This resolution shall be effective itnro:ed.iately after the adoption. hereof. . . PASSED AND ADoPTED tbi~ 18th. day of February .>2003. ATTEST: . I h4 MAYOR Commission Vote! 5-0 Mayorli'eUu Yea Vice Mayor RnsS~n Yea Conunlsf>ion Bethel Yea Commission McCrea Yea Commissioner Wiseombe Yea ·' RESOLUTION NO. 155-03-11105 A RESOLU1'(ON OF m:.E MAYOR AND crrY COMMISsiON OF THE Cl1'Y OF soum MrA'M1, :FLOlUD~ J,\{ODlFYlNG RESO.LUTlON NO. Z7~U576. RELATED to SPEcrAL Ev.eNTS~ IN ORDER TO REVISE A .POLICY RElATED TO REQ'OllUNG A SIGNATl1im PE'ITITON FROM: BtJS:INESSES IMPACTED BY A SPECIAL :EVENT; l?:ROVIDlN'G AN EFFECIlVE DATE. . WHEREAS. pubHc property. and public street locations within the City df South Miami ~ used by organizations for special ~vents which are ~neficial to the City and its residenl; ana WHEREAS; the City Commission at its February i 8~ :;W(l3 adopted Resolution No. 27-03w 11576 which set-furth policies on :funding special events; qosts for special events. and potl«ies to be followoo. by organizations sponsoring special events within the City; and WHEREAS, Section 4 of Resolution No. 27~()3~H576 sets forth a. poHcy requiring a ~ignature petition of buSinesses impacted by a street special ~ent ;and . ." . WHEREAS:~ the City Commission desires to clarltY the above. policy' by specifYing that certain long standing special events are exempt from the poliyY pertnining to a signature petition of businesses impacted as set fortldn Section 4 ofResolntion No. 27-03-11576. NOW~ 11tERJ.[FORE, BE IT RESOLVED BY TIiE MAYOR AND Crr:Y 'COMMISSION OJ! Tf1E CITY OF SOUTRMlAMl, FLOllIDA,.AS IrOLLOWS:' . Section 1.. That Section 4 of Resolution No. 21-03-11576 wmchsefSloRh a. polib)rrequirlng-a------ signa11lre petition of bus messes imp<,\cted by a street special ev-ent ~ 'i~ bereby ~ended to read; ~Wection 4. AU organizationssponsorlng an. approve.<! special event which closes a public street within the City of South Miami, must provide ,in advance. a petition signed by 8. majority of businesses facing the street amcted by the-approved Special event. This requirement will not be rnquired by the full owing spegjaJ events: Red S~et Mewuants AssQc. Safe ~ Renowee~ {Oct. 31,2003) Chamber SQuth Arts Festival (Nov 1 & 2. "20(3) &ulta's ~artide of the Elves Parade (Dec. 1~200~) =pru==ronu==Aflhl~=·rn~C=Q=un=c=il~ ______ ~Art~E~~~ __________ (=J~an~ .. 3& ~2~lliQ Martin Luther King Miami Herald Red fumset Merchants Assoc. Ml".K ParadeIBv~t (~an.. 10. 2004) , Totm Health (Jan. 18, 20M) A.rts & Crafts Sbow. (Feb. 21 & 22~ 2004) Pg. 2 of Res. No .. 155-03-1"1705 . Sootion 2~ This resolution shall be effective immediately afterihe adoption hereof. PASSED AND ADOPTED this 16th. ;day.of September t 2003. ATfEST: _.:1+ REAP AND APPROVED AS TO FORM: ~l&>.~/(~ CITY ATIORNEY Commission Vote: Mayor FeUn . Vice.May<tr Russ~n cOmmission :Beth~t Yea. Commission McCrea . Yea C()~missj()ner W'iscombe Ye~ SAYIE:\Comm ltems\2003\9-16-03\Resolution sPec Events RevJsion 9-16..o3.doc \ . RESOLUTION NO. -,--_0_1_-_11_-_1_3 3·1 5 A Resolution of. the Mayor and City Commission of the City of South Miami, Florida authorizing the City Manag~r to permit South Miami Rotary~ ; non~profit orga.l1izat!on to hold its 27tli Amnia! South l\~iam.i Rotary Art Festival on February:26 & 27, 2011, in the downtown South Miami area on Sunset Drive; providing for an effective date. WHEREAS, South Miami Rotary, a non-profit organization, has submitted a Special Event Applicatio~ and, WHEREAS t for the past 27 years the South Miami Rotary Art Festival'has been held in the City of South f0:iami, and sponsored through South Miami Rotary; and, WHEREAS, the applicant has requested permission to hold its event on February 26 & 27, 2011; and, ' WHEREAS, the ,applicant has paid for the deposit~ fee application, Over ~tl'eet Banner ~equest, Pole BalUlers, and partial payment towards Poliye and Public Works ... Departments, totaling $5,260.00; and, WHEREAS, the applioant will pay for all services rendered by the Police and Public Works Departments in an estimated amount of $10,006.69. to be paid upon completi()n.ofthe eveI1 t; lUld . WHEREAS, The applicant has attached a copy of Resolution # 155-03"11705,' revising a.policy related to requiring signature petitionfi'om businesses as previously established through Resolution # 27~03-11576; and WHEREAS, According to this reflohltion, the South Miami Rotary will not have to obtain signatures for this event according the above mentioned resolution; and WHEREAS, Resolution # 85-06-12226, waives the requirements which were established in Resolution # 27-03-11576. In accordance to Resolution #85-06-12226, dated June 6, 2006, "Mayor and City Commission agree to close Sunset Drive for the annual event", and "Rotary shall not be required to reimburse the City for lost parking revenues ". NQW. THEREFORE, BE IT' RESOLVED BY THE MAYOR AND CITY . COMMISSION OF mE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Mayor and City Commission authorize the City Manager to approve the Zih Al)1lual South Miami Rotary Art Festival event, to be held on February 26 & 27,2011, in dovvntown South Miami 'on Sunset Drive. Section 2. The South Miami Rotary vvill pay the City of South Miami an.