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4CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: The Honorable Mayor & Members of the City Commission From: Steven J. Alexander, City Manager Date: December 17, 2013 South Miami bOd All-America City 'IIW 2001 SUBJECT: A Resolution authorizing the City Manager to purchase an audio system from Broadcasters General Store to support the broadcast of public meetings through Granicus for an amount not to exceed $12,000. BACKGROUND: The City broadcasts public meeting through a software program, Granicus, with the broadcasts available through the City's website either on demand or live streaming. The current audio system that interfaces with Granicus makes it possible to broadcast the City's public meetings has exceeded its useful life. Throughout the past year, the current audio system has experienced shutdowns while meetings were being broadcast. Fortunately, the system was able to be re-started however, the concern is at some point, the system will shut down for good and will not re-start. Should that occur, the ability to broadcast public meetings will be lost. Repairing the system is not feasible since the current system component hardware is obsolete. The total cost for the audio system is $10,472.85. The requested $1,527 is in case the City's current IT firm, IDC, is not able to install the new components and require the assistance of Broadcasters General Store to complete the install. Technical specifications were developed by International Data Consultants and three (3) quotations were solicited for the audio system. Broadcasters General Store provided the lowest cost fully integrated system. This purchase represents Phase III, the final phase, of the "Chambers Media System Upgrade." Phase I and Phase II included the purchase of a server, production switcher and application software on Resolution # 193-13-140 I I and Resolution #221-13-14039. EXPENSE: ATTACHMENTS: The expense will be charged to Account No. 001-1340-513-5205 "Computer Equipment," with a balance of $17,005.32. Audio System Quotations SunBiz Registration Phase I Upgrade Resolution # 193-13-140 I I Phase II Upgrade Resolution #221-13-14039 2 3 4 5 6 7 RESOLUTION NO.: _________ _ A Resolution authorizing the City Manager to purchase an audio system from Broadcasters General Store to support the broadcast of public meetings through Granicus for an amount not to exceed $12,000. 8 WHEREAS, the City broadcasts public meetings through Granicus, a software program 9 that distributes live and on-demand streaming media to support and enhance public meeting 10 communications; and 11 12 WHEREAS, the City's audio system that interfaces with Granicus has exceeded its useful 13 life and has experienced shutdowns during public meetings in which the broadcast of such 14 meetings was not operational; and 15 16 WHEREAS, quotations were solicited for the audio system with Broadcasters General 17 Store providing the City with the lowest cost for comparable equipment. 18 19 NOW, THEREFORE, BE IT RESOLVED THE MAYOR AND CITY COMMISSION OF THE CITY 20 OF SOUTH MIAMI, FLORIDA: 21 22 Section 1. The City Manager is authorized to purchase an audio system from 23 Broadcasters General Store to support the broadcast of public meetings through Granicus 24 for an amount not to exceed $12,000 and charged to Account No. 001-1340-513-5205 25 "Computer Equipment," with a balance of $17,005.32. 26 27 Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is 28 for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding 29 shall not affect the validity of the remaining portions of this resolution. 30 31 Section 3. Effective Date: This resolution shall take effect immediately upon 32 enactment. 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 PASSED AND ADOPETED this __ day of _____ ., 2013. ATIEST: CITY CLERK READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION THEREOF CITY ATIORNEY APPROVED: MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Liebman: Commissioner Harris: Commissioner Newman: Commissioner Welsh: BILL TO: COSM BROADCASTERS GENERAL STORE 2480 S.E. 52nd Street Ocala, FL 34480-7500 VOICE: (3S2) 622-7700 FAX: (352) 629-7000 CITY of SOUTH MIAMI 6130 SUNSET DRIVE SOUTH MIAMI. FL 33143-5040 US ACCOUNTS PAYABLE Fax# 1-305-667-7806 w/DESKTOP BASE--I0' CABLE; LED BSS-BlUHIF BSS SOUNDWEB LONDON TELEPHONE HD/ST INTERFACE BSS-BlUIOI BSS SOUNDWEB LONDON 12CH. ANALOG MIC/LINE INPUT-8 ANALOG OUT I/F ... RDL-EZADA4 RDL STEREO D.A. lX4 UNBALANCED RCA POWER SUPPLY INCLUDED KRA-PT571 KRAMER HDMI OVER CAT 5 TRANSMITTER KRA-PT572 KRAMER HDMI OVER CAT 5 RECEIVER KRA-VM4HC KRAMER lx4 HDMI DISTRIBUTION AMP DESKTOP ...... KRA -VM5ARI I KRAEMER lX5 CMPST/SDI & AUDIO D.A. UNBAL(RCAl ST. AUDIO W/GAIN-EQ CTRL BLA-CONVMASA BLACK MAGIC MINI CONV'R:SDI TO ANLG (PIS INCLUDED) BLA-CONVMBHS2 BLACK MAGIC MINI CONV'R. HDMI -SOL POWER SUPPLY INCLUDED RDl -TXLC2 RDl AUDIO COMBINER;2-UNBAL/I-BAl. RCA IN/SCREW BARRIER OUT w/GAIN ADJ KRA-VP729 KRAMER 9 INPUT SCALER/SWITCHER SILICON OPTICS PROC.ETHERNT.CONTROl Sales Tax If 85-8012621693C-l OT TI Quote 1ft: 424558 Date: 12/11/2013 MOST QUOTES VALID FOR 30 DAYS Page: 1 PLEASE VERIFY PRIOR TO ORDERING QUOTE FOR: STEVEN KULICK/PUR SHIP TO: COSM1 CITY of SOUTH MIAMI 6130 SUNSET DRIVE SOUTH MIAMI. FL 33143 US STEVEN KULICK/PURCH. 1-305-663-6339 111 236.25 2.598.75 I 175.00 175.00 2: 2,309.00 4.618.00 11 118.20 118.20 2 143.50 287.00 2 161.95 323.90 I I 302.50 302.50 1 302.00 302.00 1 262.00 262.00 1 262.00 262.00 1 84.50 84.50 1 1. 035.00 1,035.00 ------------ Sub Total 10,368.85 :stima 431.00 4,741.00 225.00 225.00 2,965.00 5,930.00 177.57 177.57 235.00 470.00 265.00 530.00 495.00; 495.00 495.00 495.00 295.00i 295.00 295.00 295.00 124.71 124.71 1.695.00 1. 695.00 ------------ 15.473.28 104.00 0.00 ----------.- 15.577.28 =========== (/12) ************ CONTINUED ON NEXT PAGE *********** CONTINUED ON NEXT PAGE *********** CONTINUED ON NEXT PAGE ********** Unless provided othelWise. most quotes are valid for thirty \(30\) days. The purchase of goods from this quotation is with the understanding that the Seller retains title and right to possession of the goods untillhey are paid for. In the event of a default in payment the Buyer agrees to pay all costs of collection. including attorney's fees and interest shall accrue at the rate of 18% per annum. Any litigation concerning this quotation. or any agreement arising from it. shall take place in Marion County. Florida. Customer will be responsible for any applicable freight. sales tax, custom or duty charges unless othelWise noted. ************************************ QUOTE ************************************* From: Full Compass Systems, LTD 9770 Silicon Prairie Pkwy Madison WI 53593-8442 608-831-7330 Fax # 608-831-6330 Bill: Customer # 993327 6130 SUNSET DRIVE SOUTH MIAMI FL 33143 QUOTE #: 1238716 Print Date: 12/11/2013 11:17:30 Quote Date: 12/11/2013 Operator: koury Ship To: Cus/Adr # 993327 99 SOUTH MIAMI, CITY OF 6130 SUNSET DRIVE SOUTH MIAMI 33143 FL 305-663-6338 PO # SOUTH MIAMI QUOTE l order By STEVEN KULICK I SlsPsn IShiP Via I koury UPS GROUND COMM Item MX418D7s-- Desktop BLU-HIF Mic 18" Hyper Goosenek Telephone Headset Interface BLUI0l Network Processor, 12in 8 Out EZ-ADA4 Distro Amp, Stereo lx4 PT-571 Transmitter HDMI over Twstd Pr PT-572+ Receiver HDMI over Twstd Pr VP729 Scaler/Switcher 9in HQV Ethrnt VM4HC Amp Dist 1:4 HDMI Desktop CONVMBHS2 MiniConverter HDMI to SDI 2 CONVMASA MiniConverter SDI to Analog VM5ARII-220/240 Video Distributor lx5 TXLC2 Audio Combiner * Taxable Amt I Freight I FLAT RT Quantity Ordered 11. 1. 2. 1. 2. 2. 1. 1. 1. 1. 1. 1. 10558.25 Unit Price 219.000 189.000 2315.000 125.000 156.000 176.000 1206.000 352.250 265.000 265.000 318.000 85.000 Subtotal Shipping Insurance I TylLOgin I o koury Extended Price ----2409.000 189.000 4630.000 125.000 312.000 352.000 1206.000 352.250 265.000 265.000 318.000 85.000 10508.25 50.00 0.00 * Tax NTX NO TAX 0.00% -'I"ii";C otal -----.., 0.00 10558.25 * Fein 39-1279698 SPL Integrated Solutions, a wholly owned subsidiary of Quotation # 395268 AVI Please indicate above number with order. This quote is valid for a period of 30 days. Philip DiPaula 337 Northlake Blvd Suite 1004 Altamonte Springs, FL 32701 Philip.DiPaula@avispl.com Tel: (407) 786-5000 Fax: (407) 786-5033 To: Company: Address: Steven Kulick City of South Miami 6130 Sunset Drive Date: 12/11/2013 Phone: 305/663-6339 Fax: South Miami, FL 33143-5093 USA Email: SKulick@southmiamifl.gov Item Number Item Description SHUMX418DS MICROPHONE, GOOSENECK -DESKTOP SUPERCARDIOID BSSBLUHIF SOUNDWEB LONDON TELEPHONE HEADSET INTERFACE BSSBLU101 FIXED I/O DEVICE, 12 ANALOG MIC/LiNE INPUT, 8 ANALOG OUT RDLEZADA4 DISTRIBUTION AMPLIFIER, 1X STEREO AUDIO KRAPT571 HDMI OVER TWISTED PAIR TRASMITTER OVER 1 STP KRAPT572+ HDMI TWISTED PAIR RECEIVER KRAVS66H3 MATRIX SWITCHER, 6X6 HDMI BLACONVMBHS2 MINI CONVERTER HDMI TO SDI 2 BLACONVMCSAUD MINI CONVERTER SDI TO AUDIO BLACONVMASA MINI CONVERTER SDI TO ANALOG KRAVM5ARII 1:5 Composite & Audio Distribution Amplifier RDLTXLC2 COMBINER, ACTIVE Please sign below to acknowledge acceptance of this quotation and to confirm order: Signature Date Please note that any taxes on this quote are provided as an estimate only. Actual taxes due will be calculated at time of invoicing. Any sales tax exemption or resale certificates should be provided to us upon the acceptance of this quote. Qty 12 1 2 1 2 2 1 1 1 1 1 1 ) Unit Price Extended Price $203.06 $2,436.72 $165.72 $165.72 $2,190.28 $4,380.56 $104.56 $104.56 $143.61 $287.22 $161.94 $323.88 $2,013.61 $2,013.61 $270.09 $270.09 $453.20 $453.20 $270.09 $270.09 $302.50 $302.50 $74.01 $74.01 ( ------- 1>11307 .. ,10 / --- ~ Subtotal $11,082.16 P 'V'VI '" 'v. v S&H $225.00 Total $12,982.9~ Page 1 Print Date: 12/11/20132:33 PM D Detail by Entity Name Page I of3 ra.' .~ FLORIDA DEPARTMENT OF STATE ' (cf' % "~ t,;w z~ DIVISION OF CORPORATIONS -if; ,~ " '*~.~~' '$l1n fZ ),;:;?' I , .w,~, .-----::7-------~",,~ ;ff!l O'} 'i~~ ~'i?(,{i.0&-;? ~ to Detail by Entity Name Florida Profit Corporation BROADCASTERS' GENERAL STORE, INC. Filing Information Document Number 611270 FEIIEIN Number 591888397 Date Filed 02/27/1979 State FL Status ACTIVE Last Event AMEND TO STOCK AND NAME CHANGE Event Date Filed 02/02/1987 Event Effective Date NONE Principal Address 2480 SE 52ND ST OCALA, FL 33480-7500 Changed: 02/15/1995 Mailing Address 2480 SE 52ND ST OCALA, FL 34480-7500 Changed: 02/15/1995 Registered Agent Name & Address KERSTIN, KERRY J 2150 SE 73RD LOOP OCALA, FL 34480 Name Changed: 03/21/2013 Address Changed: 04/10/2006 Officer/Director Detail Name & Address Title CEO, Secretary, Treasurer KERSTIN, KERRY 2150 SE 73RD LOOP OCALA, FL 34480 http:// search. sunbiz. org/Inquiry ICorporationSearch/SearchResultDetaiI/Ent... 12/11/2013 Detail by Entity Name Iritle P KERSTIN, DAVID A 2150 SE 73RD LOOP OCALA, FL 34480 Title VP SHUTE, CHRIS W 15252 SOUTHEAST 140TH AVE NUE ROAD WEIRSDALE, FL 32195 Annual Reports Report Year Filed Date 2011 02/03/2011 2012 01/17/2012 2013 03/21/2013 Document Imaaes 03/21/2013 --ANNUAL REPORT 01/17/2012 --ANNUAL REPORT 02/03/2011 --ANNUAL REPORT 01/05/2010 --ANNUAL REPORT 01/23/2009 --ANNUAL REPORT 02/18/2008 --ANNUAL REPORT 02/05/2007 --ANNUAL REPORT 04/10/2006 --ANNUAL REPORT 01/07/2005 --ANNUAL REPORT 07/09/2004 --ANNUAL REPORT 01/21/2003 --ANNUAL REPORT 01/29/2002 --ANNUAL REPORT 03/12/2001 --ANNUAL REPORT 05/30/2000 --ANNUAL REPORT 04/01/1999 --ANNUAL REPORT 04/07/1998 --ANNUAL REPORT 04/04/1997 --ANNUAL REPORT 02/09/1996 --ANNUAL REPORT 02/15/1995 --ANNUAL REPORT 1--------l L View image in PDF format 1 View image in PDF format"] l---'-------'-~ L View image in PDF forma~ 1-----------1 L View image in PDF format ~ [ View image in PDF format 1 LYiew image-in PDF format 1 [ View image in PDF format 1 I-------------'-----l View image in PDF format 1 View image in PDF formacJ I View image in PDF format 1 1 View image-in PDF format J [ View image in PDF format 1--View image in PDF format J 1--'\iie;jmagei;:;PDFf~--] r--------------'l View image in PDF format [" View image in -PDF forma[] 1 View image in PDF-format -I [ Vie~ image in PDF format] 1--Vle;i;;a-ge-inPDFfOrmat-] Copyright ;0 and Privacy Policies State of Florida, Depal-tment of State Page 2 of3 http:// search. sunbiz.org/Inquiry ICorporationSearch/SearchResultDetaillEnt... 12/11/2013 2013 FLORIDA PROFIT CORPORATION ANNUAL REPORT DOCUMENT# 611270 FILED Mar 21,2013 Secretary of State Entity Name: BROADCASTERS' GENERAL STORE, INC. Current Principal Place of Business: 2480 SE 52ND ST OCALA, FL 33480-7500 Current Mailing Address: 2480 SE 52ND ST OCALA, FL 34480-7500 US FEI Number: 59-1888397 Name and Address of Current Registered Agent: KERSTIN, KERRY J 2150 SE 73RD LOOP OCALA, FL 34480 US Certificate of Status Desired: No The above named entity submits this statement for the purpose of changing its registered office or registered agent, or both, in the State of Florida. SIGNATURE: KERRY J KERSTIN Electronic Signature of Registered Agent Officer/Director Detail Detail : Title CEO, SECRETARY, TREASURER Name KERSTIN, KERRY Address 2150 SE 73RD LOOP City-State-Zip: OCALA FL 34480 Title Name Address VP SHUTE, CHRIS W 15252 SOUTHEAST 140TH AVENUE ROAD City-State-Zip: WEIRSDALE FL 32195 03/21/2013 Date Title P Name KERSTIN, DAVID A Address 2150 SE 73RD LOOP City-State-Zip: OCALA FL 34480 I hereby certify that the information indicated on this report or supplemental report is true and accurate and that my electronic signature shall have the same legal effect as if made under oath; that I am an officer or director of the corporation or the receiver or trustee empowered to execute this report as required by Chapter 607, Florida Statutes; and that my name appears above, or on an attachment with aI/ other like empowered. SIGNATURE: KERRY J KERSTIN CEO 03/21/2013 Electronic Signature of Signing OfficerlDirector Detail Date RESOLUTION NO.: 1 9 3 -1 3 -1 401 1 A Resolution authorizing the City Manager to purchase a video server, production switcher and application software from Media Rushworks, LLC to support the broadcast of public meetings through Granlcus for an amount not to exceed $20,000. WHEREAS, the City broadcasts public meetings through Granicus, a software program that distributes live and on-demand streaming media to support and enhance public meeting communications; and WHEREAS, the City's current video server production server that interface with Granicus has exceeded its useful life and has experienced shutdowns during public meetings in which the broadcast of such meetings was not operational; and WHEREAS, quotations were solicited for the video server, production switcher and application software with Media Rushworks, LLC providing the City with the lowest cost for comparable equipment. NOW, THEREFORE, BE IT RESOLVED THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is authorized to purchase a video server, production switcher and application software from Media Rushworks, LLC to support the broadcast of public meetings through Granicus for an amount not to exceed $20,000 and charged to Account No. 001-1340-513-5205 "Computer Equipment," with a balance of $14,434.40 and Account No. 001-1320-513-3450 "Contractual Services," with a balance of $7,822.11. Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity of the remaining portions of this resolution. S~~jQ.!'L.~. Effective Date: This resolution shall take effect immediately upon enactment. PASSED AND ADOPETED this t7tl"day of September, 2013. READ AND APPR8VED AS TO FORM, LANGUAGE. LEGALITY AND EXECUTI0N}rHfREOF / l)J(' , I ClllY ATTORNEY APPROVED: .l 11/?'J} ~ j. . /~FfM / ._---~--.~ MAYO COMMISSION VOTE: 5-0 Mayor Stoddard: Yea Vice Mayor Liebman: Yea Commissioner Harris: Yea Commissioner Newman: Yea Commissioner Welsh: Yea RESOLUTION NO.: __ 2_2_1_-_1_3_-_1_4_0_3_9 __ A Resolution authorizing the City Manager to purchase a video server and broadcast automation system from Media Rushworks, LLC to support the broadcast of public meetings through Granicus for an amount not to exceed $15,000. WHEREAS, the City broadcasts public meetings through Granicus, a software program that distributes live and on-demand streaming media to support and enhance public meeting communications; and WHEREAS, the City's current video server production server that interface with Granicus has exceeded its useful life and has experienced shutdowns during public meetings in which the broadcast of such meetings was not operational; and WHEREAS, quotations were solicited for the video server and broadcast automation system with Media Rushworks, LLC providing the City with the lowest cost for comparable equipment. NOW, THEREFORE, BE IT RESOLVED THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is authorized to purchase a video server and broadcast automation system from Media Rushworks, LLC to support the broadcast of public meetings through Granicus for an amount not to exceed $15,000 and charged to Account No. 001- 1340-513-5205 "Computer Equipment," with a balance of $32,225. Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity of the remaining portions of this resolution. Section 3. Effective Date: This resolution shall take effect immediately upon enactment. PASSED AND ADOPETED this ~ day of October 12013. APPROVED: COMMISSION VOTE: 5-0 Mayor Stoddard: Vice Mayor Liebman: Commissioner Harris: Commissioner Newman: Commissioner Welsh: Yea Yea Yea Yea Yea