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City of South Miami
Regular City Commission Minutes
November 5, 2013
A. SILENCE OR TURN OFF ALL CELL PHONES
B. ADD-ON ITEM(S)
c. ROLL CALL
The following members of the City C()thffiission were present: Mayor Stoddard, Vice
12 Mayor Liebman, Commissioner Newman, Cc:a,,)!)'ssioner Harris, Commissioner Welsh.
13
14 Also in attendance were: City AttorrieY~Thomas(Fjpepe, Esq., City Manager Steven
15 Alexander, Deputy City Clerk Nkenga Payne, CMe" '" >
19
30
31
D. MOMENT OF SILENCE
E. PLEDGE OF ALLEGIANCE
F. LOBBYIST(S)'A[)DRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN
REGISTERED WITH.THE CITY CLERK
G. PRESENTATIONS
ill Iota Pi Lambda Chapter of Alpha Phi Alpha Fraternity, Inc.
H. APPROVAL OF MINUTES
a)
b)
Minutes of October 15, 2013
Minutesof October 21,2013
32 Moved by Mayor Stoddard, seconded by Commissioner Newman, the motion to
33 approve the minutes of October 15 and 21, 2013 passed unanimously.
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36
~B
I. CITY MANAGER'S REPORT
(See attached)
CITY COMMISSION MINUTES
November 5, 2013
1
J. CITY ATTORN EY'S REPORT
1
2 The report consisted of: the YMCA -trial scheduled for January 2014
3 shade meeting needs to be scheduled at the next meeting 6:30 pm 11/19/13; and the
4 Martinez case update.
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K. PUBLIC REMARKS
O. ·~C?:;C' .. '"
. ..•. : ....
RESOLUTION(S) PUBLIC HEARING(S)
19. A Resolution approving and authorizing the City Manager to execute an
amendment to the 2010:.:.2013 agreement between the Miami-Dade County
Police Benevolent AssociatiorriColiective· Bargaining Union (Officers and
Sergeants) and the City Of SouthrVliamL
3/5 (City Manager-Police)· ....
Moved by May~rStoddard, secondedlJ~;C~~missi~ner Harris, the motion to approve
;' ,', ,"\ .,'" "
Resolution No.227-13-14045 approving and authorizing the City Manager to execute an
amendmenttothe2010-2013 agreemeritbetweenthe Miami-Dade County Police Benevolent
Association Collective Bargaining Union (Officersar)dSergeants) and the City Of South Miami,
passed bya 5 -0 vote:
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
20. A Resolution approving and authorizing The City Manager to execute a three
year (October 1, 2012 -September 30, 2015) Agreement between the Miami-
Dade County Police Benevolent Association Collective Bargaining Union
(Lieutenants & Captains) and the City Of South Miami.
CITY COMMISSION MINUTES
November 5, 2013
3/5 (City Manager-Police)
2
1 Moved by Mayor Stoddard, seconded by Vice Mayor Liebman, the motion to approve
2 Resolution No. 228-13-14046 approving and authorizing The City Manager to execute a three
3 year (October 1, 2012 -September 30,2015) Agreement between the Miami-Dade County
4 Police Benevolent Association Collective Bargaining Union (Lieutenants & Captains) and the City
5 Of South Miami, passed by a 5 -0 vote:
6
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12
13
14
15
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Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newmarr
Commissioner HGlr~I~'
Commissioner W~r~h
None
:, ,::7~t;:,~:
CONSENT AGENDA"
1. A Resolution authorizing the '::i~~';M~n~~er to expend $9;19,0.00 for the
purchase of two (2) Prism Inflatable;Tight Systems from Prism Lighting
Services, to be charged to account number 651-1910-521-3450 Federal
Forfeiture (Contractual Services). 3/5
(City Manager-Police)
Moved by Commissioner Welsh, secondedQ\;:Commi~si9ner Harris, the motion to
approve Resolution No. 230-13-14048 authorizingthe City Manager to expend $9,190.00 for
the purchase of two (2) Prism Inflatable Light Systems from Prism Lighting Services, to the
Federal Forfeiture Contractual Services account, passed by a 5 -0 vote:
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
2. A Resolution authorizing the City Manager to expend $13,089.35 for the
purchase twelve (12) Taser X26 (ECD-Electronic Control Devices), fifty (50)
Taser Cartridges for X26 Taser, thirty (30) Taser XDPM power magazine
(battery) and thirteen (13) Blade-Tech X-26 Tek-Lok holster being charged to
account number 001-1910-521-5210 (Supplies), providing for an effective
date. 3/5
(City Manager-Police)
CITY COMMISSION MINUTES
November 5, 2013
3
1
2 Moved by Commissioner Welsh, seconded by Commissioner Harris, the motion to
3 approve Resolution No. 231-13-14049 authorizing the City Manager to expend $13,089.35 for
4 the purchase twelve (12) Taser X26 (ECD-Electronic Control DevicesL fifty (50) Taser Cartridges
5 for X26 Taser, thirty (30) Taser XDPM power magazine (battery) and thirteen (13) Blade-Tech X-
6 26 Tek-Lok holster being charged to the Supplies account, passed by a 5 -0 vote:
7
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissione'fWelsh
4. A Resolution authorizing the ~'f1~[~~~nager t(),~xpend $16,000.for professional
services required SunGuard publidf's~!:tcif:jJn'c. Land File Cleanse, charging
account number 001-:1620-524-345d,.'~i~'nning and Zoning Contractual
Services. '(City Manag;er-Financ~) 3/5
10 " ' ' ,
11 Moved by Commissioner Welsh, seconded'bYCommissioher Harris, the motion to
12 approve Resolution N.o.2:32-'1:3"14,050 authorizing,ttieCityManager to expend $16,000 for
13 professional services required SUnGuard Public'Sec:tO~, Inc. Land File Cleanse, charging the
14 Planning and Zoning Contractual Services accoun(passed by a 5 -0 vote:
15
18
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
5. A Resolution authorizing the City Manager to execute fiscal year 2014 grant
agreement with Miami-Dade County for the Edward Byrne Memorial Justice
Assistance Grant (JAG) for the purchase of three laptop computers for South
Miami Police Officers in the amount of $2A52. 3/5
(City Manager-Finance/Grants)
19 Moved by Commissioner Welsh, seconded by Commissioner Harris, the motion to
20 approve Resolution No. 233-13-14051 authorizing the City Manager to execute FY 2014 grant
21 agreement with Miami-Dade County for the Edward Byrne Memorial Justice Assistance Grant
CITY COMMISSION MINUTES
November 5, 2013
4
1 (JAG) for the purchase of three laptop computers for South Miami Police Officers in the amount
2 of $2,452, passed by a 5 -0 vote:
3
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14
6.
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
A Resolution authorizing the City Mana'~E!rt~~~BeQd an amount not to exceed
$114,000 for Florida Power & LigHtto cover theel~ptrical bills for City facilities
using account number 001-1t;::~519-4310 (Utilities.,.Ele~trical), during the FY
2013/2014. 3/5
(City Manager-Public Works)
Moved by Commissioner Welsh,. seconded b~2g~~i~~ioner Harris, themotion to
approve Resolution No. 234-13-14052 authorizing the City; ,Manager to expend an amount not
to exceed $114,000 for Florida Power & Light to cover the electrical bills for City facilities using
the Utilities-Electrical account, during the FY 2013/2014,passed by a 5 -0 vote:
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner: Harris
Commissioner:Welsh
None
7. A Resolution authorizing the City Manager to expend an amount not to
exceed $103,000 for Florida Power & Light to cover the electrical bills for
street lighting, account number 001-1730-541-4650 (Electricity), during the FY
2013/2014. 3/5
(City Manager-Public Works)
15 Moved by Commissioner Welsh, seconded by Commissioner Harris, the motion to
16 approve Resolution No. 235-13-14053 authorizing the City Manager to expend an amount not
17 to exceed $103,000 for Florida Power & Light to cover the electrical bills for street lighting,
18 (Electricity account), during the FY 2013/2014, passed by a 5 -0 vote:
19
Yea:
CITY COMMISSION MINUTES
November 5, 2013
Mayor Stoddard
5
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7
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Nay:
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
8. A Resolution authorizing the City Manager to expend an amount not to exceed
$27,000 for Miami-Dade Water & Sewer D~p~rt.ment to cover the water bills
for City facilities using account numberOof~1710-519-4320 (Utilities-Water),
during the FY 2013/2014. 3/5
(City Manager-Public Works)
Moved by Commissioner Welsh, secory~~~,M~'~ommission'er Harr!;, the motion to
approve Resolution No. 236-13-14054 authoritlo:~the City Manager toe><I?,~nd an amount not
to exceed $27,000 for Miami-Dade Water & se~e~;·p.epartm~l1po cover tl1~iVv~ter bills for City
facilities using the Utilities-Water accpunt, during th~FY 4013/2014, passed hya, 5 -0 vote:
9.
Yea: Mayor~toddard
Vice, M a~or:l;j e b man
Comm issioner Newman
commiS~iolJer;HarriS
CommissiQb~.rWelsh
None
A Resolution authorizing the City Manager to accept a donation of $265.00
from Diego A. Serrano, increasing the budgeted line item 001-2000-572-5631,
cheerleading by $265.00. 3/5
(City Manager-Parks & Recreation)
12 Moved by Commissioner Welsh, seconded by Commissioner Harris, the motion to
13 approve Resolution No. 237-13-14055 authorizing the City Manager to accept a donation of
14 $265.00 from Diego A. Serrano, increasing the cheerleading budgeted line item by $265.00,
15 passed by a 5 -0 vote:
16
Yea:
Nay:
CITY COMMISSION MINUTES
November 5, 2013
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
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5
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8
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10
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13
10. A Resolution relating to the South Miami Community Redevelopment Agency
(SMCRA) FY 2013-2014 Budget for Fiscal Year beginning October 1, 2013 and
ending September 30, 2014, authorizing the expenditure of funds approved by
the SMCRA Board and authorizing the Agency to transmit the adopted budget
to Miami-Dade County for final approval. 3/5
(SMCRA)
Moved by Commissioner Welsh, seconded by Commissidner Harris, the motion to
approve Resolution No. 238-13-14056 relating to the South Miami Community Redevelopment
Agency (SMCRA) FY 2013-2014 Budget for FY Octob.~r 1, 2013 and ending September 30, 2014,
authorizing the expenditure of funds approved~.¥the'SMCRA Board and authorizing the Agency
to transmit the adopted budget to Miami-Dac:le'<::~unty for final approv~IJ passed by a 5 -0
vote:
11.
Yea:
Nay:
vice Mayor Liebh'lah»
Commissioner NeWrrlClI1
Commissiol1erHarris
Commissioner Welsh
None<···
, .... ", '
A Resolution autho~iiing the City ~~torney of the City of South Miami to settle
code enforcement liEms concerning. 6770 SW 78 Terrace (Folio#09-4035-013-
0720};6305 SW59th Avenue (FolioNumber: 09-4025-058-0040); and 6330 SW
41 St (Folio: 09-4024-030-0140). 3/5
(City Manager)
14 Moved by Commissioner Welsh,seconded by Commissioner Harris, the motion to
15 approve Resolution No. 239-13-14057 authorizing the City Attorney to settle code enforcement
16 liens concerning 6770 SW 78 Terrace; 6305 SW 59th Avenue; and 6330 SW 41 St, passed by a 5
17 -0 vote:
18
Yea:
Nay:
CITY COMMISSION MINUTES
November 5, 2013
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
7
3
N. RESOLUTION(S)
17. A Resolution authorizing the City Manager to permit an entity to operate a
Farmers Market on the metered parking lot of City Hall on Sundays for the
month of November 2013, waiving meter fees and to authorize the City
Manager to negotiate a farmers market agreement.
3/5 (Commissioner Newman)
4 Claire Tomlin with the Market Company addressed the Commission, followed by
5 the Commission's discussion.
6
7
8
9
10
11
12
13
14
15
16
19
Moved by Commissioner Newman t()~riiend the resolution by filling the blank with
the name of "Market Company, Inc." SecondedZby Vice Mayor [iebman the motion passed
unanimously.::·"~ , ':,;~:,,~,,;\\~
Moved by Commissioner Newman, seconded'by corilriii~sioner Harris, the motion to
approve as amended Resolution No. 229.,1,3-14047 auth~rizihg the City Manager to permit an
entity to operate a Farmers Market on the met~red parking lot of City Hall on Sundays for the
month of November 2013, waiving meterfeesclll9W authorizethe City Manager to negotiate a
farmers market agreement, passed by as,.O vote: •..•• ' ....
Nay:
.' .', . ': .
Mayo~$todg~rd .
Vice Mayor Liebman
. Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
3. A Resolution relating to the final amendment of the 2012-2013 fiscal year
budget; approving and adopting the recommendations of the City Manager to
transfer line items as set forth in the attached itemized list within each City
department pursuant to Article IV F(l) of the City Charter and Florida Statue
166.241(4) for the budget year ending September 30,2013.
3/5 (City Manager-Finance)
20 Moved by Commissioner Welsh, seconded by Commissioner Harris, the motion to
21 approve Resolution No. 240-13-14058 relating to the final amendment of the 2012-2013 FY
22 budget; approving and adopting the recommendations of the City Manager to transfer line
23 items as set forth in the attached itemized list within each City department for the budget year
24 ending September 30, 2013, passed by a 5 -0 vote:
CITY COMMISSION MINUTES
November 5, 2013
8
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5
6
7
8
9
10
11
12
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
13. A Resolution of the City of South Miami rel~tinga Final Plat approval to allow
for the creation of four buildable Lots, 17 through 20; Phase 2 of the Parkside
Village PUD, on property specifically located at 5770 SW 84 Terrace, Tract B,
South Miami, Florida within a PUD-R; Residential Planned Unit Development,
as permitted by provisions set fori:t1)in Section 20~4.2(B) of the City of South
Miami Land Development Code/arid Section 28-4 of the Miami-Dade County
Code; for the purpose of cbristructing four new single family homes; and
providing for a legal description>"" .. (Deferred
10/01/13) 3/5 (City Manager-Planning&Z()ning)
Moved by Commissioner Welsh, seconded by Comrnlssioner Newman, the motion to
defer A Resolution relating a Final Plat approvaltoallow forth~creation of four buildable Lots,
17 through 20; Phase 2 ofthe Parkside Village PUD, ollpropertyspecifically located at 5770 SW
84 Terrace, Tract B, South Miami,Florida within aeY9\.R;J{esidential Planned Unit
Development, as permitted by provisions setforthiNSectiorr2.0-4.2(B) of the City of South
Miami Land Development Code, and.Section 28:-4'ofthe Miami-Dade County Code; for the
purpose of constructing four ne\(Vsingle family hOni~S; and providing for a legal description,
passed by a 3 -2 vote:
Yea:
Nay:
Commissioner Newman
Commissioner Harris
Commissioner Welsh
Mayor Stoddard
Vice Mayor Liebman
14. A Resolution of the City of South Miami relating a Final Plat approval to allow
for the Replat of Tract 6, "Nelson Homesites", Plat Book 39, Page 57, on
property specifically located at 6835 and 6805 SW 67 Street, South Miami,
Florida within the RS-l Estate Residential zoning district, as permitted by
provisions set forth in Section 20-4.2(B) of the City of South Miami Land
Development Code, and Section 28-4 of the Miami-Dade County Code; and
providing for a legal description.
CITY COMMISSION MINUTES
November 5, 2013
3/5 (City Manager-Planning & Zoning)
9
1
2 Moved by Mayor Stoddard, seconded by Vice Mayor Liebman, the motion to approve
3 Resolution No. 241-13-14059 relating a Final Plat approval to allow for the Replat of Tract 6,
4 "Nelson Homesites", Plat Book 39, Page 57, on property specifically located at 6835 and 6805
5 SW 67 Street, passed by a 5 -0 vote:
6
9
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman.>
Commissioner Harris·
Commissioner Welsh
None
:':"';':{[::~i/'
18. A Resolution authorizing th'~lClty Manager to execdt~an agreement with
.southern Strategy Group of Mi~'rHi, LLC relating to repres~nting the City of
South Miami before the Florida CciHihet sittihg as the Transmission Line Sitting
Board, regarding the determination 'of Florida Power & Light's proposed
transmission line corridor through the City of South Miami.
3/5 (Mayor Stoddard)
10 Moved by Mayqr Stoddard, seconded by Cornrniss\Qner Welsh, the motion to approve
11 Resolution No. 242-13-14060 authorizing the City Manag~rth~)(ecute an agreement with
12 Southern Strategy Groupof Miami,LLC relating to representing the City of South Miami before
13 the Florida Cabinet sitting as the Transmission Line'Sitting Board, regarding the determination
14 of Florida Power & Light's prbposed transmissionlin¢corridor through the City of South Miami,
15 passed bya 5 -0 vote:
16
19
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
12. A Resolution of the City of South Miami, Florida, requesting an
Intergovernmental Agency Agreement granting the City of South Miami
autonomy regarding street safety and traffic calming on all roads in the City of
South Miami that are not designated county, state or federal roads.
CITY COMMISSION MINUTES
November 5, 2013
10
3/5 (Commissioner Harris)
1 This item was pulled from the Consent for further clarification. The City Manager
2 discussed the proposed resolution with the Commission saying that the language under Section
3 1 might need to be revised.
4
5 At this junction the Commission tabled the item to allow for sidebar discussion.
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9
10
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12
13
14
15. A Resolution removing the City of South Miami's support of the residential
component of the PACE program.
3/5 (Commissioner Newman)
The Commission discussed the pros and<:611~ of~'lle. PACE program, regarding the
,~ .' ". '-..... .
removal of the residential component pending furth~r review fora period of three months.
Moved by Commissioner Newm~~i~~>~'mend the resoluti~~iri~JUding a moratorium
on the residential component of the PACE progr~ri1;f9r a per:iQd of three rnonths.
15 At this junction this item was. tabled in'~rd~f'to move the ordinance relating to
16 election out of order. The motion wasapproved unanimously.
18
Q.
21
ORDINANCE(s) FIRST READING
22. An Orditl~nce relating to the vea~'26i4 Gen~r~IElection of the Mayor and City
Commissioners for Groups, I and IV; scheduling the day, place and time of the
election; providing for . qualification of candidates; providing for close of
election books; approving theofficiafballot; providing for notification.
3/5 (Mayor Stoddard)
22 The ordinance was amended to provide for early voting on the Saturday prior to the
23 election. The motion passed unanimously.
24
25 Moved by Commissioner Harris, seconded by Mayor Stoddard, the motion to approve as
26 amended An Ordinance relating to the year 2014 General Election of the Mayor and City
27 Commissioners for Groups, I and IV; scheduling the day, place and time of the election;
28 scheduling the day, place and time of early voting, providing for qualification of candidates;
29 providing for close of election books; approving the official ballot; providing for notification,
30 passed by a 5 -0 vote:
31
Yea:
CITY COMMISSION MINUTES
November 5, 2013
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
11
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
Nay:
Commissioner Harris
Commissioner Welsh
None
23. An Ordinance amending Chapter 15 of the Code of Ordinances of the City of
South Miami, by adding Article IV providing for the seizure and impoundment
of vehicles that are involved with the commission of a crime and providing for
notice, an administrative fee, procedure and an appeals process.
3/5 (Mayor Stoddard)
Moved by Mayor Stoddard to amend page two, subsection (b) second paragraph to
read: " ... the fee shall be $250.000 unless an amouniis set forthinthe schedule of fees, and if
so, the schedule of fees shall take precedence:" Seconded by Commissioner Welsh the motion
passed unanimously.
Commissioner Welsh rl18Xed to add I~lnguageproviding for reinbursement of the
fees in the event that the charge§\.;J~re.,dropped. The motion was later withdrawn pending
further review.
Moved by Mayors,t8?qa~d, second.ed by COI11rl1issioner Welsh, the motion to approve
as amended An ordina,6s~'~rri¢1~~ing Chapt~r;.ls 9f/fh~<zode of Ordinances of the City of South
Miami, by adding Arijcl~/fv provl;~il'1g for thes~i~gr~.:lnd impoundment of vehicles that are
involved with the comrnis?ion of aitrjme and provIding for notice, an administrative fee,
procedure and an appeals·/proce,ss~p:assed by a s:':Ovote:
, ''''''''/''/}><~':;';'''' ',," ,', ,.'; ,
Nay:
Mayor Stqddard
. Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
RESOLUTION(S) (CONT'D)
12. A Resolution of the City of South Miami, Florida, requesting an
Intergovernmental Agency Agreement granting the City of South Miami
autonomy regarding street safety and traffic calming on all roads in the City of
South Miami that are not designated county, state or federal roads.
CITY COMMISSION MINUTES
November 5, 2013
12
3/5 (Commissioner Harris)
1 Moved by Commissioner Harris, seconded by Mayor Stoddard, the motion to approve
2 Resolution No. 243-13-14061 requesting an Intergovernmental Agency Agreement granting the
3 City of South Miami autonomy regarding street safety and traffic calming on all roads in the City
4 of South Miami that are not designated county, state or federal roads, passed by a 5 -0 vote:
5
6
8
9
10
11
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman"
Commissioner Harris;
Commissioner Welsh;·'
None
'j:'t' •••.
A Resolution removing the bfV';,~f South Miami's sj~6drt of the residential
component of the PACE prograrl1Q::?·;;,.
3/5 (Commissioner Newman)
;<":"';"/
After removing this itemfr?mthe table the'~ommission continued with further
discussion regarding the letter informing all own~rs of resid~n~ial properties in the City about
12 the moratorium.
13 . . . -
14 Moved by Mayor St()qdard, seconded by Vice· Mayor Liebman, the motion to
15 remove Section 2 of the resolution passed unanirl1()usly.
16
17 Moved byCol11missioner Newman, seconded by Vice Mayor Liebman, the motion to
18 approve. as amended Resolution No. 244-13-14062 removing the City of South Miami's support
19 of the residential component of the PACE program, passed by a 5 -0 vote:
20
23
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
16. A Resolution of the City of South Miami ("City") directing the City Manager and
City Attorney to take action against Ygrene for the unauthorized use of the
City's sea/.
3/5 (Commissioner Newman)
CITY COMMISSION MINUTES
November 5, 2013
13
1 The Commission briefly discussed the language of the letter to be sent to the
2 residents regarding the three-month moratorium on the residential component of the PACE
3 program.
4
5
~
10
11
B
14
15
16
17
P.
R.
This item remained as "unfinished business" at midnight as per Code.
ORDINANCE(S} SECOND READING(S} PUBLIC HEARING(S)
21. An Ordinance amending Section 8A-l, Subsection I of the City of South Miami's
Code of Ordinances to facilitate retention ofclesign professionals and to avoid
conflicts on volunteer review boards.
3/5 (Mayor Stoddard)
This item also remained as "unfinisheq business".
ADJOURNMENT
Attest Approved
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES
November 5, 2013
14
Philip K. Stoddard
Mayor
To:
Date:
From:
Re:
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
November 5, 2013
Steven Alexander
City Manager
Manager's Report
Attached are the City's accomplishments for the period covering October 15 -Nov 3, 2013,
which are hereby submitted for your review prior to the Commission Meeting.
If you have any questions please feel free to contact me.
a. Finance:
i. The Finance Department completed the FY 2013 Year-End Adjustments and is
being presented before the Mayor and Commission for approval; hence closing FY
2013.
ii. Finance continues working with public works on completing the installation of all
wireless antennas for the wireless downtown mesh. Finance anticipates having the
project 80% complete before November 5. Two of the required antennas could
not be installed due to FPL power constraints. The City is working with FPL to get
approval to use two of their poles and having them bring the antennas power.
iii. Finance continues working on updating the City'S website information for the
conversion. Finance anticipate a Go-Live Date of November 5.
iv. Finance continues to trouble shoot any issues related to the City's ONESolution
finance system. Finance continues to monitor the different department's issues and
help correct those matters.
v. Finance has posted the September Check Register and continues completing the
closing of September 2013 AND year-end closing of the accounting books for FY
2013. Once complete Finance will post the FINAL Budget by Department Monthly
Report on the City's website.
-2 -City Manager's Report to the Commission for November 5, 2013
Central Services: City Managers Report -I 1/5/13 Commission Meeting
i. RFP; Swale Improvements: The RFP closed Thursday, October 31 at lOAM. Five
proposals were received and are under evaluation.
ii. RFP: Marshall Williamson Playground Equipment: The Award Recommendation
Agenda Package was approved by Miami-Dade County PHCD on October 23 rd
•
Contract documents have been forwarded to the vendor for signature. Once the
vendor has signed the agreement, the City will move forward with a fully executed
agreement. Project completion is estimated at 60 days from a Notice to Proceed.
iii. RFP: IT Maintenance and Consulting Services: The RFP was advertised on October
28, 2013. A Pre bid meeting is scheduled, November 13, 2013 at lOAM. The RFP
will close on November 25, 2013 at lOAM.
iv. RFP: Sylva Martin Windows: A draft RFP has been completed and is being reviewed
by the City Attorney. In addition, two quotes have been received for hurricane
shutters, a third quote is pending.
v. Website Redesign Project: Central Services staff attended a department specific
hour web training. Revisions were also made to the Central Services home page.
Finally, the Bid Posting module was tested; the test was successful.
vi. Towing Scope/RFP: Met with Police to review a Scope of Services for an upcoming
RFP. Once the scope has been finalized, the RFP will be reviewed by the City
Attorney prior to advertising.
vii. Police Car & GEM Vehicle Purchase: Assisted Police in the development of the
scope and selection of options from the Florida Sheriffs Bid for six (6) patrol cars
and one (I) GEM electric vehicle.
Following are highlights for the Code Enforcement Division for October 15 -November 3, 2013:
Code Enforcement Office:
I. In the Month of September, the Code Enforcement Office has:
a. Responded to over 30 resident/city official complaints.
b. Issued more than 20 Courtesy Civil Infraction Notices.
c. Issued 5 Notices of Civil Infraction.
d. Removed 83 Illegal Signs from the City.
e. Held a Special Magistrate Hearing on October 10, 2013.
All cases were heard. Two applicants were present at the hearing.
-3 -City Manager's Report to the Commission for November 5,2013
Local Business Tax Compliance Office
In the month of October:
a. NEW LICENSES
b. NEW LIENS
c. INSPECTIONS
d. RENEWAL FEES COLLECTED
e. NEW LICENSES REVIEWED
f. LICENSES PRINTED PAID
(54) $13,435.81
(30) $3,390.00
(187)
($45,180030)
(97)
(1,549)
The following are the results of various activities from the Special Events Division:
October 14 -November I, 2013:
• Collaborated with Chamber South on their Art Festival event which was held on
November 2 & 3, 2013, in the downtown area of South Miami. Resolution was passed
on 10/1/2013 by the City Commission.
• Collaborated and processed a film permit for Herzliza Films LLC, DBA Public Record,
for a commercial shoot for Keurig Coffee on 10/30/2013 at a private resident's home.
• Collaborated with Jennifer Korth, Grants Administrator, on the ground breaking
ceremony for the Community Pool which was held at Murray Park on November 4 th ,
2013.
• Collaborating with various vendors on the 2013 State of the City Address which will be
held on Thursday, November 14, 2013, at South Miami Hospital -Victor E. Clarke
Center.
• Collaborating with various entities/vendors on the 2013 Elves Parade which will be held
on Sunday, December 8, 2013, on Sunset Drive starting at 2:00 p.m.
• Held a Bike Rodeo event on Saturday, October 26, 2013, from 10:00 p.m. -3:00 p.m.,
in front of City Hall. Collaborated with South Miami Police, Miami Children's Hospital,
South Miami Explorers, M-Cycle, Mack Cycle and South Miami Hospital on this
wonderful event.
• Collaborated with the Safe Street Halloween committee on the 2013 Safe Street
Halloween event. This event was held on Thursday, October 31, 2013, from 4:00 p.m. -
7:00 p.m. Free candy was given to over 2,000 participants.
• Collaborating with South Miami Hospital on the Community Health Fair event set for
March 8, 2014, to be held at Palmer Park.
-4 -City Manager's Report to the Commission for November 5,2013
• Collaborating with the Human Resources Department on a Volunteer system and
incorporating a new sign-up procedure.
• Processed eight (8) garage sale permits requests for this time period.
• Processed 25 Lien Request for Code Enforcement Department.
• Processed 30 Special Magistrate letters for Code Enforcement Department.
The following are the accomplishments for the Police Department for the time period October
12th, 2013 through October 3 I, 2013:
Uniform Patrol Division
i. A total of 33* arrests; 04 felonies, 22 misdemeanors, 03 traffic, and 04 warrant served;
ii. Of those 33 arrests, 06 were narcotics related, 06 for possession of marijuana;
iii. Resolutions for purchases of Prism Lighting System and Taser purchase was completed;
iv. Safe Streets Halloween was successfully completed with no incidents on October 31 st;
v. Participated in meetings for planning the upcoming Santa Parade of the Elves;
vi. Completed the quote process for the purchase of new bicycles. The bicycles will be
purchased from a local company Bike, Swim, Run for new Fuji Police certified bicycles;
vii. Currently in the process of scheduling a new bike certification course for patrol officers
and accepting interest memos;
viii. Completing research on the PAL program and report.
*Department total
Community Police Unit*
i. CPU Officers conducted the following details in the CRA area; 31 Park and Walks, 40
Directed Patrols, 08 Community Meetings, 17 Citizen Assists, 03 days of bike patrol
conducted and conducted 106 Watch orders;
ii. 15 businesses were registered with the BEAT program;
iii. CPU personnel attended a crime prevention meeting at Red Road Commons;
-5 -City Manager's Report to the Commission for November 5, 2013
iv. CPU personnel conducted met with management at Lee Park Condos to discuss concerns
of the residents;
v. CPU personnel met with Concerned Clergy and Citizen Coalition;
vi. CPU personnel attended a meeting at South Miami Senior Center to discuss programs to
assist the elderly;
vii. CPU personnel attended the monthly RCCV meeting with HUD personnel;
viii. CPU personnel attended training in Advanced Crime Prevention through Environmental
Design in Orlando, FI.
ix. CPU personnel participated in the South Miami Bike Rodeo on October 26th and
conducted bike safety and fingerprinting of children.
*CPU information is from October 7th -October 2r h
Criminal Investigations Division
i. Detectives identified and arrested a subject involved in an aggravated battery. The victim
sustained serious facial injuries from this assault. When detectives identified the subject,
they discovered that he was also wanted for a previous battery which they were
investigating. The subject was charged in that case as well.
ii. The City of Miami Police Department stopped a subject which was driving a stolen vehicle
which was taken from our jurisdiction. The subject was found to be in possession of
several stolen credit cards as well. Detectives were able to determine that one of the
stolen credit cards was taken from a vehicle burglary in our jurisdiction. Detectives are
working the case to determine this subject's involvement in other vehicle burglaries
throughout our city.
iii. Detectives identified and arrested a subject involved in a battery at a local business. During
their investigation detectives determined that during the course of the battery, the subject
also committed a strong arm robbery as well as depriving the victim of a means of
emergency communication. The subject was charged accordingly.
iv. Members of the patrol unit responded to a vehicular burglary which had just occurred.
Members of the patrol unit stopped subjects matching the description given by the victim
several blocks away. Detectives then responded to the scene and after interviewing the
subjects it was determined that one of the subjects had in fact committed the burglary.
Property taken during the burglary was recovered.
-6 -City Manager's Report to the Commission for November 5,2013
Support Services Division
Services Division: Accreditation Unit, Fleet Management, Records Management, Quarter Master,
Property & Evidence Management;
i. Mock Assessment for CFA Accreditation was completed. Final on site assessment set for
week of December 4th;
ii. Concluding records destruction process as per State Law;
iii. Fleet vehicles from 2013 Budget delivered and currently at equipment installation site;
iv. Narcotics cases from 20 I 0-20 II reviewed for closed cases and being set for destruction of
narcotics pursuant to Judge's authorization for destruction;
v. Completing inventory of firearms and rifles for destruction;
vi. Property records updated for closed cases through 2012.
Professional Standards Division
Training Unit:
I. Updating active shooter training;
II. Receiving quotes for the purchase of new Glock firearms;
III. Completed backgrounds of two potential prospects for Communications Officers position;
IV. Continuing process of several prospective employees for Police Officer positions;
v. Reviewed applications and set-up interviews for Police officers positions scheduled for the
week beginning of November 4th.
Human Resources
Please be advised that no "significant" events have occurred in the Human Resources
Department since the Oct 15, 2013 Commission meeting. We will continue to maintain our
activity and project status reports, which can be made available at your request.
-7 -City Manager's Report to the Commission for November 5,2013
PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
Murray Park Pool The ground breaking took place on November 4, 2013.
SW 61 Swale Drainage Improvements-An RFP was posted and bids were received. The bid
opening took place on November 2, 2013. Upon review, a selection will be made for award.
Mango Terrace Traffic Calming Design-The Consultant submitted 60% plans for review.
Traffic Calming Projects in Progress:
• Pinecrest-Study
• Twin Lakes-Study
• Cocoplum-Study
RFPs are prepared or posted for:
• Citywide Drainage Improvements Phase 6
• Resurfacing of Sunset Drive between 65 th and 69th AVE, AKA Sunset Drive Improvements
Phase 5.
• Sunset Drive Median
The following are the accomplishments that have taken place from October 15, 2013 -November
4,2013:
Recreation Division
• On October 19, 2013, the South Miami Grey Ghosts football and cheerleading celebrated
their homecoming at Palmer Park. During half time of every game, the teams released pink
balloons in the air as a support to Breast Cancer Awareness Month.
• On October 20, 2013, sixteen (16) seniors were taken to a Spanish comedy play.
• On October 24, 2013, twenty (20) children participated in the One Day Camp that was
held at the Gibson-Bethel Community Center. Activities included a trip to Super Wheels,
computer lab, reading, arts and crafts, sports, fitness and more.
• On October 31, 2013, a Halloween party was held at the Senior Center from I O:OOam-
12:30pm. The seniors enjoyed live entertainment, food, and raffle give-a-ways.
• On October 31, 2013, the Parks and Recreation Department was represented at the Safe
Street Halloween that was held on Sunset Drive. The Parks' booth, located in front of CVS
pharmacy (5640 Sunset Drive), distributed tons of candy and attracted many children.
-8 -City Manager's Report to the Commission for November 5,2013
• On November I and 2, 2013 the South Miami Grey Ghosts football play against different
local teams. The 13Slbs, 1201bs, 90lbs and Pee-Wee won.
• On November 3, 2013, the South Miami Grey Ghosts cheerleading participated in the
Extreme League Competition held at the Bank United Center (University of Miami). The
13Slbs, 901bs, 7Slbs, and pee-wee received first place. The 120lbs division earned 2nd place.
• On November 4, 2013, a Ground Breaking Ceremony for the Murray Park Community
Pool was held on site. City and County officials, Commissioners and Mayor Carlos A.
Gimenez were all present.
Parks Maintenance Division
• Finished all fence work at Murray Park.
• Finished asphalt trail connector at Dante Fascell Park.
• Finished tree layout City wide.
• Finished paint out of racquetball and buildings at Brewer Park.
Upcoming events:
• On November 8 & 9, 2013, the South Miami Grey Ghosts football will participate in the
Conference Championship at Mylanta Stadium, Hialeah. The games will start at I I :00 am
on Friday and at S:OO pm on Sunday. The qualifying teams will advance to the Super Bowl.
• On November 21, 2013, the Annual Thanksgiving Turkey Drive will be held at the Gibson-
Bethel Community Center from S:30pm-7:30pm. Residents who have signed in to receive a
turkey will come to the Community Center to receive one. We are asking our local
businesses and residents to contribute to this event by donating a turkey. You may bring
your donation to the Gibson-Bethel Community Center by November 20.
Planning Department
The following is the department update for the October IS, 2013 Commission meeting.
Please be advised that no "significant" events have occurred in the Planning Department since the
October IS, 2013 Commission Meeting. We will continue to maintain bi-weekly activity and
project status reports, which can be made available at your request.