_Ha1
2
3
~
10
11
12
13
14
15
IY
26
City of South Miami
Regular City Commission Minutes
October 15, 2013
A. SILENCE OR TURN OFF ALL CELL PHONES
B. ADD-ON ITEM(S)
C. ROLL CALL
The following members of the City Commission were pres~nt: Mayor Stoddard, Vice
Mayor Liebman, Commissioner Newman, CQl11rnissioner Harris, Comrnissioner Welsh.
Also in attendance were: City Att:;~t~'.Thomas,npepe, ES~., City Manager Steven
Alexander, City Clerk Maria M. Menel1dez, CMe.
D. MOMENT OF SILENCE
E. PLEDGE OF ALLEGIANCE
F. LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN
REGISTERED WITHTHE CITY CLERK
G. PRESENTATIONS
a) Car2Go
27 This presentation was postponed to the meeting of November 5, 2013.
28
29 Police Officer of the Month receiving award: Det. Mike Vargas, and Officers Charles
30 Morejon and Roger Gonzalez
31
32 Officer Melvris Lopez received the Most Courteous Officer of the Month award.
33
34 Joe Spector with YGreen addressed the Commission regarding the PACE district and
35 the financing offer to retrofit homes.
36
37
38
CITY COMMISSION MINUTES
October 15, 2013
1
3
4
~
11
I. CITY MANAGER'S REPORT
(See attached)
H. APPROVAL OF MINUTES
a) Minutes of September 24, 2013
b) Minutes of September 27,2013
12 The minutes of September 24 and 27;2.()13 were appro0~d as presented.
U 1'>";~cP;"
15
16
18
19
J.
c) Minutes of October 1, 2013
The minutes of October 1, 2013 were approve'd~~$,amended.
'. . , ," "" '. ", "7 . , ,.)
CITY ATTORNEY'S REPORT
20 The City Attorney reported onthe follo\i\ling:cthe YMCA,case which is set for trial in
21 January; the Martinez de Castro case; SE In\lestmentsWhichJil.ed an amendment complaint.
B
K. PUBLIC REMARKS
24
25 The following individuals addressed the Commission: Gabriel Edmond, Dick Ward,
26 Antoinette Fischer, Donna Shelley.
28
29
30
L. COMMISSION REPORTS. DISCUSSION & REMARKS
Commission Remarks: the Police Athletic League; discussion about reducing
31 speaking time at public hearings from five to three minutes; announcing upcoming events, Bike
32 Rodeo, Safe Streets Halloween.
~a
37
M. CONSENT AGENDA
1. A Resolution urging and encouraging the Florida Legislature to repeal all laws
which deny the restoration of voting rights. 3/5
(Commissioner Harris)
CITY COMMISSION MINUTES
October 15, 2013
2
1 Moved by Commissioner Harris, seconded by Mayor Stoddard, the motion to approve
2 Resolution No. 220-13-14038 urging and encouraging the Florida Legislature to repeal all laws
3 which deny the restoration of voting rights, passed by a 5 -0 vote:
4
7
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
2. A Resolution authorizing the City Manager to P1Jrc:~ase a video server and
broadcast automation systerl},:}rom Media RUshVv'br~,~;LLC to support the
broadcast of public meetings through Granicus for a~ai:nQunt not to exceed
$15,000. .. . < , 3/5
(City Manager-Finance-MIS)
8 Moved by Commissioner Harris,seconded by Mayor Stoddard, the motion to approve
9 Resolution No. 221-13-14039 authorizing the CitY Manager to purchase a video server and
10 broadcast automation system from Media Rushworks, LLC to support the broadcast of public
11 meetings through Granicus.for an amount nouo exi:;e~d$l~,QOO, passed by a 5 -0 vote:
". ",' ".,', "," ,'/;.
12
15
Yea:
Nay:
Mayor stoddard
Vice Maycirliebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
3. A Resolution authorizing the City Manager to enter into a contract with Perrin
International Services, Inc. for a contract price not to exceed $33,456.46 for
the Road Resurfacing of SW 62 ST and SW 57th St, to be charged to Local
Option Gas Trust Fund account number 112-1730-541-6210. 3/5
(City Manager-Public Works)
16 Moved by Commissioner Harris, seconded by Mayor Stoddard, the motion to approve
17 Resolution No. 222-13-14040 authorizing the City Manager to enter into a contract with Perrin
18 International Services, Inc. for a contract price not to exceed $33,456.46 for the Road
19 Resurfacing of SW 62 ST and SW 57th St, to be charged to Local Option Gas Trust Fund account
20 number 112-1730-541-6210, passed by as -0 vote:
CITY COMMISSION MINUTES
October 15, 2013
3
1
6
7
8
9
10
Yea:
Nay:
N. RESOLUTION{S)
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
4. A Resolution authorizing the City Manager to enter into a contract with C H
Perez Consulting Engineers, Inc. for the cocoplum Neighborhood Traffic
Calming Study for an amoun:tViiJi<5t'to exceed $25;992;28, to be charged to
People's Transportation Tax F'11t18,·124-1730-541-6490.\ ..
3/5 (City Manager-p'GlSiicWorks)f!
?
This item was pulled from the consent'lgt/i~:th~r comments. The City Manager
explained that this will be paid out of PTPmoney with Clnaccount balance of approximately
$800; however, it will later be up to theC:ountytoapprove the.project.
11 Moved by Commissioner Welsh; secol'1ded JrytCommissioner Harris to defer this
12 item to allow for the previous projects tobecorrlplete'd6~f()re this. This motion was later
13 withdrawn.
14
15 Moved by Mayor Stoddard, seconded by Commissioner Newman, the motion to
16 approve Resolution No. 223-13-14041 authorizingthe City Manager to enter into a contract
17 with CH Perez Consulting Engineers) Inc. for the Cocoplum Neighborhood Traffic Calming Study
18 for an amount not to exceed $25,992.28, to be charged to People's Transportation Tax Fund
19 124-1730-541-6490, passed by a 5 -0 vote:
20
Yea:
Nay:
21
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
22 a) A Resolution appointing Esperanza Kelly to serve on the Environmental Review
23 and Preservation Board for a two-year term ending October 14, 2015. 3/5 (City Commission)
24
CITY COMMISSION MINUTES
October 15, 2013
4
1 Moved by Commissioner Newman, seconded by Commissioner Harris, the motion to
2 approve Resolution No. 224-13-14042 appointing Esperanza Kelly to serve on the
3 Environmental Review and Preservation Board for a two-year term ending October 14, 2015,
4 passed by a 5 -0 vote:
5
6
7
8
9
10
11
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
b) A Resolution of the City of South{Miami, Florida, ~an;ihg a portion of S.W. 78th
Street, from 62nd Avenue to where it ends fus~~fter 63rd Avenue, as"Sd!-l~h Miami Elks Lodge
Drive". 3/5
(Commissioner Harris)
12 The Commission discussed the proposed resolution. Among other things, they
13 discussed amending the proposed streetname.
14
15 Moved by Commissioner Harris,~econded by Commissioner Welsh the name was
16 amended to strike "lodge", so that it will recld"SouthMiamiElks Drive".
17
18 Moved by Commissioner Harris, seconded by Mayor Stoddard, the motion to approve as
19 amendedResolution No. 225-13-14043 naming a portion of S.W. 78th Street, from 62nd
20 Avenue towhere it ends just after 63rd Avenue~ as "South Miami Elks Lodge Drive", passed by
21 a 5 -0 vote:
22
23
2~
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
5. A Resolution authorizing the City Manager to pay Murray Greenberg and his
firm additional compensation for specialized legal services rendered on behalf
of the charter review committee that exceeded the initial authorized
estimated fees. (City Commission)
CITY COMMISSION MINUTES
October 15, 2013
5
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
26
3/5
The Commission discussed the proposed resolution relating to the request for
additional compensation. During the discussion they questioned whether there was a contract
with the law firm. Mr. Pepe said that there was a letter, and the Commission agreed to table
the item to allow the City Attorney to search for the letter.
As the item was placed back on the table, the discussion continued regarding the
increased fees.
Finally, a motion was made by Vice Mayort.ielJri1~{l/$econded by Mayor Stoddard
to agree on the payment of $15,000 to complete the job. -rHe';m?tion passed by 4-1 vote
(Welsh)
Moved by Vice Mayor Liebman, seconded by MayorStqddard, the motion to approve as
amended Resolution No. 226-13-14044 authorizing the CitYlVlanager to pay Murray Greenberg
and his firm additional compensation for specialized legalservices rendered on behalf of the
charter review committee the amount not to exceed $lS,OOQ to complete the job, passed by a
4 -1 vote:
Yea:
Nay:
Mayor.Stoddard,
Vice Mayor'U~bri1an
Commissioner Newman
Commissioner Harris
Commissioner Welsh
O. RESOLUTION(S) PUBLIC HEARING(S)
P. ORDINANCE(S) SECOND READING(S) PUBLIC HEARING(S)
6. An Ordinance amending the South Miami Pension Plan, providing for an
amendment to Section 16-12, Definitions, by adding the definition of
"Actuarial Equivalent" to assure that optional forms of payment are priced
fairly for both members and the system; and Amending Section 16-14, Pension
Benefits and Retirement Dates; providing for a repealer, containing a
severability provision; containing an effective date. 3/5 (City Attorney)
27 Moved by Mayor Stoddard, seconded by Commissioner Newman, the motion to defer
28 until the second meeting in November, 2013 an Ordinance amending the South Miami Pension
29 Plan, providing for an amendment to Section 16-12, Definitions, by adding the definition of
CITY COMMISSION MINUTES
October 15, 2013
6
1 "Actuarial Equivalent" to assure that optional forms of payment are priced fairly for both
2 members and the system; and Amending Section 16-14, Pension Benefits and Retirement
3 Dates; providing for a repealer, containing a severability provision; containing an effective date,
4 passed by a 5 -0 vote:
5
10
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
Q. ORDINANCE(S) FIRST READING
7.
, ... ,
An Ordinance amending Section~~'::11 Subsection I of th~~iiYOf South Miami's
Code of Ordinances to facilitate retentionofd~sign professi()nals and to avoid
conflicts on volunteer review boards.
3/5 (Mayor Stoddard)·
11 A substitute version of the ordinance was introduced which main revision consisted
12 in exempting the Planning Board from the proposed provisions, and the Commission discussed
13 the language for the proposed ordinance with the City Attorney.
14
15 Moved by Mayor Stoddard, seconded by Vice Mayor Liebman, the motion to approve a
16 substitute. Ordinance as presented, amending Section 8A-i, Subsection I of the City of South
17 Miami's Code of Ordinances to facilitate retention of design professionals and to avoid conflicts
18 on volunteer review boards, passed by a 5 -0 vote:
19
24
25
26
27
Yea:
Nay:
R. ADJOURNMENT
CITY COMMISSION MINUTES
October 15, 2013
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
7
1
Attest
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES
October 15, 2013
8
Approved
Philip K. Stoddard
Mayor
To:
Date:
From:
Re:
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
October 15, 2013
Steven Alexander
City Manager
Manager's Report
Attached are the City's accomplishments for the period covering October I -October 14, 2013,
which are hereby submitted for your review prior to the Commission Meeting.
If you have any questions please feel free to contact me.
a. Finance:
i. The Finance Department is in the process of completing the FY 2013 Year-End
Adjustments resolution for the Mayor and Commission's approval; hence closing FY
2013.
ii. Finance has completed the ONESolution accounts update and all departments have
access to the FY 2014 budget accounts. Furthermore, the FY 2014 budget has
been uploaded to the City's website and submitted to the GFOA for their
evaluation.
iii. Finance continues working with public works on completing the installation of all
wireless antennas for the wireless downtown mesh. Finance anticipates having the
project 100% complete before November I.
iv. Finance continues working on updating the City's website information for the
conversion. A preliminary design has been developed on a production site and the
City is currently reviewing the site and constantly completing modifications.
v. Finance continues to trouble shoot any issues related to the City's ONESolution
finance system. Finance continues to monitor the different department's issues and
help correct those matters.
vi. Finance is in the process of completing the closing of September 2013 AND year-
end closing of the accounting books for FY 2013. Once complete Finance will post
the check register and Budget by Department Monthly Report on the City's
website.
-2 -City Manager's Report to the Commission for October 15,2013
Central Services: City Managers Report -10/15/13 Commission Meeting
i. Swale Improvements RFP: The RFP was advertised on October I I. A pre-bid
meeting is scheduled Monday, October 21 at lOAM. The RFP will close Thursday,
October 3 I at lOAM.
ii. Branding: The branding company is proceeding with the "discovery" phase of the
project and are continuing interviews of City administration, elected officials and
selected citizens.
iii. RFP: Marshall Williamson Playground Equipment: The Agenda Package has been
provided to Miami-Dade County PHCD for their review and approval. Per the
terms of the PHCD grant, the Commission approved award recommendation must
be approved by Miami-Dade County PHCD prior to executing a contract with the
awarded vendor. The award recommendation was approved at the October I,
2013 Commission meeting.
iv. IT Maintenance and Consulting Services: A draft RFP has been prepared and is
currently under review by staff. The goal to have the RFP draft to the City
Attorney for review by October 18, 2013.
v. Website Redesign Project: Coordinated webinar training provided by the vendor
Civic Plus involving each department. The 2 hour sessions were spread over three-
days. A "go-live" date is pending.
Following are highlights for the Code Enforcement Division for September 13 -September 30,
2013:
Code Enforcement Office:
Following are highlights for the Code Enforcement Division for September 30 -October 13, 2013:
Code Enforcement Office:
I. In the Month of September, the Code Enforcement Office has:
a. Responded to over 25 resident/city official complaints.
b. Issued more than 18 Courtesy Civil Infraction Notices.
c. Issued I I Notices of Civil Infraction.
d. Removed 45 Illegal Signs from the City.
e. Held a Special Magistrate Hearing on October 10, 2013.
-3 -City Manager's Report to the Commission for October 15,2013
Local Business Tax Compliance Office In the month of September:
a. NEW LICENSES (30) $7,749.43
b. NEW LIENS (32) $3,410.00
c. INSPECTIONS (137)
d. RENEWAL FEES COLLECTED ($57,136.40)
e. NEW LICENSES REVIEWED (87)
f. LICENSES PRINTED (660)
The following are the results of various activities from September 30 -October 13, 2013: Special
Events
• Collaborated with Volks Blast Inc. on their event which will be held in February, 2014.
Resolution was passed on 10/ I /20 13, by the City Commission.
• Collaborated with Chamber South on their Art Festival event which will be held on
November 2 & 3, 2013, downtown South Miami. Resolution was presented on
10/ I /2013, and passed by the City Commission.
• Collaborated with Christ Center Church on selling pumpkins and Christmas Trees for
the Holidays. Permit for a Special Event was denied through the City Attorney's
Office.
• Collaborating with various vendors on the 2013 State of the City Address which will be
held on Thursday, November 14, 2013, at South Miami Hospital -Victor E. Clarke
Center.
• Collaborating with various entities/vendors on the 2013 Elves Parade which will be held
on Sunday, December 8, 2013, on Sunset Drive starting at 2:00 p.m.
• Collaborating with the Bike Rodeo committee on holding a Bike Rodeo on Saturday,
October 26, 2013, from 10:00 p.m. -3:00 p.m., in front of City Hall.
• Collaborating with the Safe Street Halloween committee on the 2013 Safe Street
Halloween event; this will be held on Thursday, October 31, 2013, from 4:00 p.m. -
7:00 p.m.
• Collaborating with South Miami Hospital on the Community Health Fair event set for
March 8, 2014, to be held at Palmer Park.
• Collaborating with the Human Resources Department on a Volunteer system and
incorporating a new sign-up procedure.
• Collaborating with some residents to hold a ''jazz in the Park" event. Time and date to
be determined.
• Four (4) requests for garage sale permits were given for this time period.
-4 -City Manager's Report to the Commission for October 15,2013
The following are the accomplishments for the Police Department for the time period September
30th
, 2013 through October I I, 2013:
Uniform Patrol Division
i. A total of 14* arrests; 06 felonies, 04 misdemeanors, 0 I traffic, and 03 warrant served;
ii. Of those 14 arrests, 0 I were narcotics related, 0 I for possession of drug paraphernalia;
iii. Participated in the St. Michaels event in remembrance of fallen officers, Sgt. Henry Guzman
sang the National Anthem;
iv. Participated in meetings for planning the upcoming Safe Streets Halloween event;
v. Participated in meetings for planning the upcoming Santa Parade of the Elves;
vi. Shift change was completed on October 7th
, 2013.
*Department total
Community Police Unit*
i. CPU Officers conducted the following details in the CRA area; 17 Park and Walks, 32
Directed Patrols, 02 Community Meetings, 17 Citizen Assists, 03 days of bike patrol
conducted and conducted 78 Watch orders;
ii. 10 businesses were registered with the BEAT program;
iii. CPU personnel attended a workshop given by the Alliance for the Aging, hosted by Florida
Department of Transportation;
iv. CPU personnel conducted a crime prevention presentation at Red Road Commons;
v. CPU personnel met with Concerned Clergy and Citizen Coalition.
*CPU information is from September 21 st -October 6th
Criminal Investigations Division
i. Detectives identified and arrested a subject for retail theft at a local business. This subject
who has a history of committing retail thefts was charged with a felony as per the Florida
State Statue guidelines.
ii. Sgt. Guzman and Ofe. Taylor have been selected and were transferred from the Patrol
division to the Criminal investigations Division. Sgt. Guzman will be assisting with the day
to day operations in the division as well as investigating cases.
-5 -City Manager's Report to the Commission for October 15, 2013
iii. Detectives are investigating two domestic battery cases. In both cases the subjects used
physical violence on their spouses. One of the subjects has been taken into custody and
charged, and the second is currently being sought by detectives.
-6 -City Manager's Report to the Commission for October 15, 2013
Support Services Division
Services Division:
Accreditation Unit, Fleet Management, Records Management, Quarter Master, Property &
Evidence Management;
i. Work on Accreditation in progress (Mock Assessment scheduled for October 14 and Final
Assessment for December 3).
ii. Awaiting approval of Records Destruction project submitted to City Clerk.
iii. Fleet vehicles that were purchased, are being outfitted at Dana Safety Supply in Doral, and
should be delivered shortly.
iv. Narcotics cases from 20 I 0-20 II reviewed for closed cases and list being compiled for
destruction. Paperwork prepared for judge's authorization for destruction.
v. List being compiled of firearms and rifles for destruction.
vi. For the month of September, the Property and Evidence Unit processed:
• 53 items destroyed from closed cases with no evidentiary value or other use.
• 6 items returned to owners.
• 20 items attached to report after case closure
• 50 items of evidence logged in and inventoried
Professional Standards Division
Training Unit:
I. CFA training was conducted on all shifts;
II. Researched and received quotes for new bicycle purchases;
III. Completed train the trainer for the T-3;
IV. Completed new officer orientation with Officer Luis Rivera;
v. Completed quotes for purchases of new firearms and Electronic Control Devices.
Human Resources
Please be advised that no "significant" events have occurred in the Human Resources
Department since the Oct I, 2013 Commission meeting. We will continue to maintain our
activity and project status reports, which can be made available at your request.
-7 -City Manager's Report to the Commission for October 15, 2013
PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
Murray Park Pool The permits were approved on 10-14-13.
Resurfacing of SW 62nd ST & SW 57th ST: An RFP was placed, three bids were received on
September 12, 2013. A contractor is selected and a resolution is prepared for the award.
Cocoplum Traffic Calming: Staff has selected a consultant to perform the study. A resolution is
prepared for the award.
Traffic Calming Projects in Progress:
• Pinecrest-Study
• Twin Lakes-Study
• Mango T errace-Design
RFPs are prepared or posted for:
• SW 61 Swale Drainage
• Citywide drainage Improvements phase 6
• Resurfacing of Sunset Drive between 65 th and 69th AVE! AKA Sunset Drive Improvements
phase 5.
The following are the accomplishments that have taken place from October I, 2013 -October 14,
2013:
Recreation Division
The after school program is doing well, 90% of the children are completing their homework daily.
As of date, we have one hundred forty four (144) registrants.
Public utilization of the Community Center's Computer Lab has been increasing consistently. High
school students are using the lab to complete their homework; residents are using the lab to
search and apply for jobs, and a couple of adults visit to learn basic computer skills.
• On October I, 2013, The Miami-Dade Fire Department has conducted a fire and fall
prevention seminar at the senior center.
• On October 4, 2013, eight (8) Delta sorority sisters came to the Gibson-Bethel
Community Center for a fun day with the children in the after school program.
• On October 5, 2013, the South Miami Greyghosts Football played against Hialeah teams at
Milander Park, Hialeah. The 90lbs and 1351bs defeated Hialeah.
• On October 10, 2013, a singer and an accordionist from a government funding agency
serenaded the seniors with oldies songs.
-8 -City Manager's Report to the Commission for October 15,2013
• On October I I, 2013, the Lambda Theta Alpha invited 60 children from the after care
program for a fun day at the University of Miami. The children were greeted with prizes,
food and had a lot of fun.
Parks Maintenance Division
• The asphalt project at Dante Fascell is scheduled to be completed the week of October 14,
2013.
• Pressure cleaning was conducted prior to the painting of the racquetball and water
fountain at Brewer Park which should be completed the week of October 14, 2013.
• Playground fence project has begun and will be completed by Tuesday October 22, 2013.
Upcoming Events:
Halloween Safe Streets, sponsored by Red Sunset Merchants Association, will be held Thursday
October 3 I, 2013, from 4:00pm-6:30pm.
Planning Department
The following is the department update for the October I, 2013 Commission meeting.
Please be advised that no "significant" events have occurred in the Planning Department since the
October I, 2013 Commission Meeting. We will continue to maintain bi-weekly activity and
project status reports, which can be made available at your request.