22To:
From:
Via:
Date:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor, Vice Mayor and City Commissioners
Thomas F. Pepe, City Attorney
Maria M. Menendez, City Clerk
South Miami
hOd iifi(;
2001
November 5, 2013 ITEM No. ~;2.
SUBJECT:
An Ordinance relating to the year 2014 General Election of the
Mayor and City Commissioners for Groups, I and IV; scheduling the
day, place and time of the election; providing for qualification of
candidates; providing for close of election books; approving the
official ballot; providing for notification.
REMINDER (Early Voting):
Please bear in mind that any decision for conducting Early Voting must be
incorporated into this ordinance for purposes of informing the Elections Department in a
timely fashion.
The cost for conducting Early Voting is $3,200 per day (9:00 a.m. -5:00 p.m.), as
per attached estimate.
1 ORDINANCE NO. --------
2
3 An Ordinance relating to the year 2014 General Election of the Mayor and
4 City Commissioners for Groups, I and IV; scheduling the day, place and
5 time of the election; providing for qualification of candidates; providing for
6 close of election books; approving the official ballot; providing for
7 notification.
8
9 WHEREAS, Article V, Section 2A, of the City of South Miami Charter provides
10 that the City Commission of the City of South Miami shall schedule a general election for
11 February of each even year, and that the Mayor shall be elected for a term of two (2)
12 years and commissioners shall be elected for terms of four (4) years at the general
13 election; and
14
15 WHEREAS, Article V, Section 2D, of the City of South Miami Charter provides
16 that no person may appear on the Ballot for Election as Mayor or City Commissioner if,
17 by the end of his or her current term of office, the person will have served (or, but for
18 resignation would have served) in office as the Mayor or as a City Commissioner for a
19 total of nine years or more; and
20
21 WHEREAS, the Charter requires the City Commission of the City of South Miami
22 to schedule the day, place and time of the general election by ordinance; and
23
24 WHEREAS, state law requires election books to close twenty-nine (29) days prior
25 to the election.
26
27 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
28 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
29
30 Section 1. The 2014 General Election will be held on Tuesday, February 11,
31 2014. On that date, a mayor will be elected to serve a term of two (2) years, and two (2)
32 Commissioners, one from Group I and one from Group IV, will be elected to serve a term
33 of four (4) years.
34 Section 2. The qualifYing period for this election shall open Monday, January
35 6, 2014 at 9:00 a.m. and close Friday, January 10, 2014, precisely at 5:00 p.m.
36 Candidates shall qualifY at the office of the City Clerk, 6130 Sunset Drive, South Miami,
37 Florida.
38
39 Section 3. Voting shall be conducted at City Hall in the City Commission
40 Chamber, 6130 Sunset Drive, South Miami, Florida. The polls shall open precisely at
41 7:00 a.m. and close precisely at 7:00 p.m.
42
Page 1 of2
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
Section 4. The sample ballot for the 2014 general election is annexed to this
ordinance.
Section 5. The election books shall close Monday, January 13,2014.
Section 6. The City Clerk shall publish notice of such general election once a
week for four consecutive weeks next preceding the general election in a newspaper of
general circulation in South Miami. The notice shall contain the date, time, and place of
the general election and identify the Commission Groups.
Section 7. If any section, clause, sentence, or phrase of this ordinance is for any
reason held invalid or unconstitutional by a court of competent jurisdiction, the holding
shall not affect the validity of the remaining portions of this ordinance.
Section 8. All ordinances or parts of ordinances in conflict with the provisions
of this ordinance are repealed.
Section 9. This ordinance shall take effect immediately upon enactment.
PASSED AND ADOPTED this __ day of ____ , 2013.
ATTEST:
CITY CLERK
1 st Reading -
2 nd Reading -
READ AND APPROVED AS TO FORM:
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Liebman:
Commissioner Newman:
Commissioner Harris:
Commissioner Welsh:
Page 2 of2
ESTIMATE
South Miami Election (Stand Alone -Supercenter)
Maria M. Menendez, CMC Estimate N°:
City of South Miami Estimate Date:
6130 Sunset Drive
South Miami, FL 33143
Registered Voters: 7,605 Early Voting Days:
Precincts: 1 Early Voting Sites:
Polling Places: 1
Permanent Absentee Ballots: 930
Personnel
Salaries & Fringe Benefits, Overtime, Poll Workers
Polling Places
Security, Polling Place Rentals
Supplies and Services
Election Supplies, Communication Charges, Absentee Ballots Set Up
Trucks and Vehicles
Truck Rentals, GSA Vehicles
Printing and Advertising
Absentee, Early Voting & Precinct Ballots, Temporary Polling Place Change Notices, Newspaper Ads
Postage
Absentee Ballots Sent and Business Reply, Temporary Polling Place Change Notices, Letters
Ballot Creation
In-House & Outside Contractual Services, Translations -Based on one question
Administrative Overhead
Indirect Costs, Logic & Accuracy, Post-Election Audits
Early Voting
Estimated at $3,200 per requested number of sites and days
* Please note these costs are estimates and are subject to change. This estimate
does include the cost of ballot printing; however, if your question(s)/race(s)
creates an additional ballot l2a9oe, the cost will be adjusted accordingly.
For more information, you may contact:
Patricia Prochnicki
Elections Budget and Finance Chief
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami, Florida 33172
Office: 305-499-8568 E-mail: bproch@miamidade.gov
*TOTAL
SM-SA-SUPER-2014-2PAGE
September 19, 2013
2
1
$ 9,454.05
410.00
353.77
630.00
7,833.15
2,379.32
2,410.00
2,347.03
6,400.00
$ 32.217.31
OFFICIAL SAMPLE BALLOT
BOLETA OFICIAL DE MUESTRA
GENERAL AND SPECIAL ELECTIONS
SOUTH MIAMI, FLORIDA .
FEBRUARY 11, 2014
TO VOTE, COMPLETELY FILL IN THE
OVAL ~ NEXT TO YOUR CHOICE.
If you make a mistake, review the
instructions provided to correct your ballot.
PARAVOTAR, LLENE COMPLETAMENTE
EL OVALO ~ JUNTO A SU SELECCION.
SI S8 equivocal lea las instrucciones que se
Ie dan para corregir su boleta.
MAYOR
ALCALDE
(Vote for One)
(Vote par uno)
o Candidate A xx
o Candidate B xx
COMMISSIONER -GROUP I
COMISIONADO -GRUPO I
(Vote for One)
(Vote par uno)
o Candidate A xx
o Candidate B xx
COMMISSIONER -GROUP IV
COMISIONADO -GRUPO IV
(Vote for One)
(Vote par uno)
o Candidate A xx
o Candidate B xx
ELECCIONES GENERALES
Y ESPECIALES
SOUTH MIAMI, FLORIDA
11 DE FEBRERO DEL 2014
Question No.1
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Question No.2
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
YEs/si xx
NO/NO xx