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City of South Miami
Regular City Commission Minutes
October 1, 2013
A. SILENCE OR TURN OFF ALL CELL PHONES
B. ADD-ON ITEM(S)
e. ROLL CALL
The following members of the City ComQ'Jission were present: Mayor Stoddard, Vice
Mayor Liebman, Commissioner Newman, Commissioner Harris, Commissioner Welsh.
',< ~<.~ ::/,,'<
Also in attendance were: City Attorr'l~Y\Thoma~,F .• Pepe, Esq., City Manager Steven
Alexander, City Clerk Maria M. Menel1dez, CMe.
D. MOMENT OF SILENCE
E. PLEDGE OF ALLEGIANCE
F. LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN
REGISTERED WITHTHE CITY CLERK
G. PRESENTATIONS
H. APPROVAL OF MINUTES
a)
b)
c)
Minutes of September 12, 2013
Minutes of September 16, 2013
Minutes of September 17,2013
30 The Minutes of September 12, 16, and 17, 2013 were unanimously approved as
31 presented.
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I. CITY MANAGER'S REPORT
(See attached report)
CITY COMMISSION MINUTES
October 1, 2013
1
:h CITY ATTORNEY'S REPORT
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2 The following is a summary of the City Attorney's Report: The YMCA case-continue
3 with discoveries; Martinez de Castro's case; a list of litigations per Commission's request.
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K. PUBLIC REMARKS
The public remarks section was opened and the following individuals addressed the
Commission: Dennis Deblois, Gabriel Edmond, Richard Green, Brad Cassel, Leary, Yvonne
Beckman, Antoinette Fischer, Denise Covington, Donna Shelley, Deltravis Williams, Richard
Green, Genii Leary, Ana Matlo, Beth Schwartz.
L. COMMISSION REPORTS, DISCUSSION 8t.gE~~RKS
The following is a summary of~~~rnis,sion's remarks: ref~renc.1i.! to the recently
adopted budget; announced the Bike Rodeo for October> 26, and Safe Streets Halloween
October 31; the need for a sidewalkon80th Street; recommended conducting a survey of a
certain abandoned right-of-way located. west of the lodge which could be considered for a dog
park; the idea of closing part of Sunset Drive from Saturday through Sunday for entertainment;
in favor of amending the garage sale sig~;congratulations to Eugene Greens; request to look
into other municipalities regarding allowing profeSSional architects to stay on the boards.
M. CONSENT AGENDA
1. A Resolution authorizing Steven Alexander, as City Manager, to have signatory
authority on all City of South Miami bank accounts.
3/5 (City Manager-Finance Dept.)
26 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to approve
27 Resolution No. 206-13-14024 n Alexander, as City Manager, to have signatory authority on all
28 City of South Miami bank accounts, passed by a 5 -0 vote:
29
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
2. A Resolution appointing Patrick M. Bell, to serve on the Budget and Finance
CITY COMMISSION MINUTES
October 1, 2013
2
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Committee for a term ending September 30,2014.
(Mayor Stoddard)
3/5
2 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to approve
3 Resolution No. 207-13-14025 k M. Bell, to serve on the Budget and Finance Committee for a
4 term ending September 30, 2014, passed by a 5 -0 vote:
5
3.
8
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
,'" '
Commissioner Welsh
None
?;/,c
". , "';".'/:'</.~.,
A Resolution appointing Maxirtlol\'1onterrE!Y" to serve on the Budget and
Finance Committee for a term endit1igSept~rnber 30, 2014. ' 3/5
(Vice Mayor Liebman)
9 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to approve
10 Resolution No. 208-13-14026 appointing Maximo Monterrey to serve on the Budget and
11 Finance Committee for a term ending September 30; 2014, passed by a 5 -0 vote:
12
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Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
4. A Resolution authorizing the City Manager to transfer funds from uniforms
account 001-1750-519-5220 for the amount of $270.00 to supplies account
001-1750-519-5210, to cover supplies expenses. 3/5
(City Manager-Parks & Recreation)
16 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to approve
17 Resolution No. 209-13-14027 authorizing the City Manager to transfer funds from uniforms
18 account 001-1750-519-5220 for the amount of $270.00 to supplies account 001-1750-519-
19 5210, to cover supplies expenses, passed by a 5 -0 vote:
20
Yea:
CITY COMMISSION MINUTES
October 1, 2013
Mayor Stoddard
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Nay:
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
5. A Resolution authorizing the City Manager to transfer funds from contractual
account 001-2000-572-3450 for the amount of $400.00 to telephone services
account 001-2000-572-4120, to cover telephone expenses for the months of
August and September 2013. 3/5
(City Manager-Parks & Recreation)
",,, "
7'," ,,'," '/
Moved by Mayor Stoddard, seconded9yC'6ri,missioner Harris, the motion to approve
Resolution No. 210-13-14028 authorizing the'CitY,Manager to transferfdl1qs.from contractual
account 001-2000-572-3450 for the amount ofS4Q().OO to telephone services account 001-
2000-572-4120, to cover telephone expenses for the'imonths of August and September 2013,
passed by a 5 -0 vote:
Yea:
Nay:
Mayor Stoddard
ViceMayor Liebman
Commissioner Newman,
Commissioner Harris
Commissioner Welsh
None
6; A Resolution authorizing the City Manager to enter into a contract with
Advanced Recreational Concepts, LLC for an amount not to exceed $85,000 for
the purchase, installation and related demolition services for playground
equipment at Marshall Williamson Park, funded by a Community Development
Block Grant agreement with Miami-Dade County Public Housing and
Community Development (PHCD). 3/5
(City Manager-Parks & Recreation)
13 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to approve
14 Resolution No. 211-13-14029 authorizing the City Manager to enter into a contract with
15 Advanced Recreational Concepts, LLC for an amount not to exceed $85,000 for the purchase,
16 installation and related demolition services for playground equipment at Marshall Williamson
17 Park, funded by a Community Development Block Grant agreement with Miami-Dade County
18 Public Housing and Community Development (PHCDL passed by a 5 -0 vote:
19
CITY COMMISSION MINUTES
October 1, 2013
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Yea:
Nay:
N. RESOLUTION(S)
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
a) A Resolution appointing Kyle R. Saxon to serve on the Budget and Finance
Committee for a term ending September 30, 2014. 3/5
(Commissioner Harris)
,c .'. ~,
Moved by Mayor Stoddard, secondel6;y~pmmissioner Welsh,the·n:lOtion to approve
Resolution No. 212-13-14030 appointing Kyle R:/S~xR.n to sery~ .• on the Budgetand Finance
Committee for a term ending September 30, 2014,passedby.a 5 -0 vote:
Yea:
Nay:
Mayor; Stoddard
Vice Maybr Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
14 b) A Resolution authorizing the City Manager to enter into a contract with Miami-
15 Dade County for IT services on a month-to-month basis. 3/5
16 (Mayor Stoddard)
17 There was no action on this item.
7. A Resolution appointing Deltravis Williams to serve on the Planning Board for
an unexpired term ending May 20, 2015. (Deferred 9/17/13)
3/5 (Vice Mayor Liebman)
20
21 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to approve
22 Resolution No. 213-13-14031 appointing Deltravis Williams to serve on the Planning Board for
23 an unexpired term ending May 20, 2015, passed by a 4 -1 vote:
24
Yea:
CITY COMMISSION MINUTES
October I, 2013
Mayor Stoddard
Vice Mayor Liebman
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Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
8. A Resolution authorizing the City Manager to enter into a month-to-month
contract with International Date Consultants for information technology and
consulting services.
3/5 (City Manager)
4 Mr. Alexander presented this item.
5
6 Mr. Deblois addressed the Commission with regard to the "Hold Harmless and
7 Indemnification Agreement".
8
9 The Commission adopted the followihgamendmE!nt as recomm~nded by the City
10 Manager, by inserting the following language in Section l,lihe 26 of the Resolution: " ... for a
11 minimum term of four months ... ", and the same amendment to be applied to the contract.
12
13 Moved by Commissioner Newman to amend the resolution and contract as stated.
14 Seconded by Vice Mayor Liebman, the motion passed unanimously.
15
16 Moved by Commissioner Welsh,seconded by Commissioner Harris to delete the
17 Hold Harmless Agreement~ The motion was amended but died for lack of a second. The original
18 motion failed by a 2-3 vote (Welsh, Harris)
19
20 Moved by Commissioner Newman, seconded by Mayor Stoddard, the motion to
21 approve as amended Resolution No. 214-13-14031 authorizing the City Manager to enter into a
22 month-to-month contract with International Date Consultants for information technology and
23 consulting services, passed by a 5 -0 vote:
24
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
9. A Resolution waiving $1,767 for a portion of parking meters, street closure fee
and the required Public Works staff person for this event; not including other
fees and services which will be rendered and paid by VolksBlast, Inc., a non-
CITY COMMISSION MINUTES
October 1, 2013
6
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profit organization, which will hold its event on February 9, 2014, in the
downtown South Miami area on Sunset Drive showcasing classic cars.
3/5 (Commissioner Harris)
2 The Commission discussed the request. The resolution was amended to allow the
3 applicant to pay the fees on the week following the event.
4
5 Moved by Commissioner Harris, seconded by Mayor Stbqdard, the motion to approve as
6 amended Resolution No. 215-13-14033 waiving $1,767 for a portion of parking meters, street
,:' .
7 closure fee and the required Public Works staff person for this event; not including other fees
8 and services which will be rendered and paid by VolksBlast, Inc./anon-profit organization, ,.'., .',
9 which will hold its event on February 9, 2014, in the dpwntown South Miami area on Sunset
10 Drive showcasing classic cars, passed by a 4 -lvqfe:
11
14
Yea:
Nay:
Mayor Stoddard
Commissio~~rNewrrian/'
Commissioner Harris.·
Commissioner Welsh
Vice Mayorliebman
10. A Resolution amending the Recreational Design and Construction contract for
the Murray Park Community roolto include the contemplated offsite design
and installation of the water and sewer facilities on SW 68 Street for an
amount not to exceed $241,747, to be paid for by General Obligation
Bond (GOB) funds, which will····.· increase the total contract amount to
$1,663,747. 3/5 (City Manager)
15 Mr. Alexander presented the item, explaining the importance of having the water
16 and sewer hookup in order to start construction and the Commission discussed the proposed
17 resolution.
18
19 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
20 Resolution No. 216-13-14034 amending the Recreational Design and Construction contract for
21 the Murray Park Community Pool to include the contemplated offsite design and installation of
22 the water and sewer facilities on SW 68 Street for an amount not to exceed $241,747, to be
23 paid for by General Obligation Bond (GOB) funds, which will increase the total contract amount
24 to $1,663,747, passed by a 3 -2 vote:
25
Yea:
CITY COMMISSION MINUTES
October 1, 2013
Mayor Stoddard
Commissioner Harris
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Nay:
Commissioner Welsh
Vice Mayor Liebman
Commissioner Newman
11. A Resolution waiving $3,525 for 64 parking meters the street closure fee, and
authorizing the City Manager to permit Chamber South to hold its 42 Annual
South Miami Art Festival on November 2 & 3 2013, in downtown South Miami
on Sunset Drive from US 1 to Red Road.
3/5 (City Manager)
Former Mayor Mary Scott Russell, now president of Chamber South addressed the
Commission.
. / .
Moved by Mayor Stoddard, secondedqYSommissioner Welsh, theJllotion to approve
Resolution No. 217-13-14035 waiving $3,525 for 6.4 parkingrneters the streetclosure fee, and
authorizing the City Manager to permit Chamber South to hold its 42 AnnualS()uth Miami Art
Festival on November 2 & 32013, in downtown South Miami on Sunset Drive from US 1 to Red
Road, passed by a 5 -0 vote:
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
12. A Resolution of the City of South Miami relating a Final Plat approval to allow
for the creation of four buildable Lots, 17 through 20; Phase 2 of the Parkside
Village PUD, on property specifically located at 5770 SW 84 Terrace, Tract B,
South Miami, Florida within a PUD-R; Residential Planned Unit Development,
as permitted by provisions set forth in Section 20-4.2{B) of the City of South
Miami Land Development Code, and Section 28-4 of the Miami-Dade County
Code; for the purpose of constructing four new single family homes; and
providing for a legal description. 3/5
(City Manager-Planning & Zoning)
16 Moved by Mayor Stoddard, seconded by Vice Mayor Liebman, the motion to defer until
17 the meeting of 11/05/13 A Resolution to allow for the creation of four buildable Lots, 17
18 through 20; Phase 2 of the Parkside Village PUD, on property specifically located at 5770 SW 84
19 Terrace, Tract B, South Miami, Florida within a PUD-R; Residential Planned Unit Development,
CITY COMMISSION MINUTES
October 1, 2013
8
1 as permitted by provisions set forth in Section 20-4.2{B) of the City of South Miami Land
2 Development Code, and Section 28-4 ofthe Miami-Dade County Code; for the purpose of
3 constructing four new single family homes; and providing for a legal description, passed by a 5
4 -0 vote:
5
O.
10
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh.
None
RESOLUTION{S) PUBLIC HEARING{S) (CONT'D)
13. A Resolution authorizing the City Manager to enter into~tWo (2) year vehicle
rental agreement with Enterprise Rent::'A-Car for rental Vehicles used in
undercover police operations by the Police Department and authorizing the
City Manager to disburse up to $30,000.00 per year over a two year period
from the federal forfeiture rental/lease police\ vehicles account number 615-
1910-521-4450 (Purchase/Lease-Polid~.vehicles).
3/5 (City Manager-Poliee)
11 Moved by Mayor Stoddard, seconded byVice Mayor Liebman, the motion to approve
12 Resolution No. 218-13-14036 authorizing the City Manager to enter into a two (2) year vehicle
13 rental agreement with Enterprise Rent-A-Car for rental vehicles used in undercover police
14 operations by the Police Department and authorizing the City Manager to disburse up to
15 $30,000.00 per year over a two year period from the federal forfeiture rental/lease police
16 vehicles account number 615-1910-521-4450 (Purchase/Lease-Police Vehicles), passed by a 5
17 -0 vote:
18
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
14. A Resolution authorizing the South Miami Community Redevelopment Agency
("SMCRA") to convey property owned by the SMCRA to a private developer
known as Green Mills Investments LLC for a purchase price that is less than the
CITY COMMISSION MINUTES
October 1, 2013
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fair market value of the property in order to develop the Madison Square
Property and to construct mixed-use affordable housing and commercial units
on the property. 4/5 (City Attorney-SMCRA)
Mr. Sol addressed the Commission discussing the financial aspect of the proposal.
Mr. Pepe said that he will hire a real estate specialist in conjunction with a financial
specialist who is used to reviewing these documents and making a determination on whether
or not it will satisfy an institution to give these kinds of guarantees.
Moved by Mayor Stoddard, seconded by Commissiol'ler Welsh to accept the City
Attorney's language for the following condition;,ihat the Commi~sion authorizes the sale
provided the Commission has sufficient guarClI'1~~~rto the satisfactiof)ofthe Agency of the City
that the guarantors have the resources to m~ke.,?ure that this proje2tcomes into fruition. The
motion to amend the resolution passed by a 4-1V.()t .... e ... (Liebma .•. n)
~ .. , , '
14 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
15 as amended Resolution No. 219-13-14037 authorizing the South Miami Community
16 Redevelopment Agency ("SMCRA") to convey property ownedby the SMCRA to a private
17 developer known as Green Mills Investments LLCforapurchase price that is less than the fair
18 market value of the property in order to develop theMadison Square Property and to construct
19 mixed-use affordable housing and commercial units On the prpperty, passed by a 5 -0 vote:
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23
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Com missioner Newman
Commissioner Harris
Commissioner Welsh
None
There was a further amendment recommended by the City Attorney as follows:
24 Moved by Mayor Stoddard to amend the resolution on page 1, line 31 striking 30%
25 and replacing it with 33%. Seconded by Commissioner Welsh the motion passed unanimously.
P. ORDINANCE(S) SECOND READING(S) PUBLIC HEARING(S)
15. An Ordinance related to a request for a zoning map amendment to the City of
South Miami official zoning map, to re-zone the Agency owned property
assemblage referred to as the Marshall Williamson properties {Madison
CITY COMMISSION MINUTES
October I, 2013
10
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Square redevelapment west), falia numbers 09-4025-000-0850; 09-4025-000-
0852; and 09-4025-065-0090, fram a current zoning designatian af IRS-4"
(Single-Family) to. the IRM-18" (Law Density Multi-Family Residential) to. allaw
far additianal residential dwelling units within the Madisan Square Mixed-Use
Develapment Praject. (Deferred
9/17/13) 5/5 (City Attarney-SMCRA)
The public hearing was apened and the speakers were swarn in.
4 Mr. Sal addressed the Cammissian.
5
6 SMCRA Directar, Stephen David also. addressed the Cammissian.
7
8 The public hearing was apened'cmd after being swarn in the fallawing speakers
9 addressed the Cammissian: Danna Shelley, Deltravis Willial1)5jRadney Willial1)s, Beth Schwartz,
10 Yvanne Beckman, Antainette Fischer.
11
12 After discussing the request far a zoning mapamendment, the Cammissian agreed
13 to. defer the item.
14
15 Maved by Mayar Staddard, seconded by Vice Mayar Liebman, the matian to defer An
16 Ordinance related to. a request far a zoning maparri~ndmenHathe City af Sauth Miami afficial
17 zoning map until the third week in. February 2014, to. re-zone the Agency awned praperty
18 assemblage referred to. as the Marshall Williamsan praperties (Madisan Square redevelapment
19 west), falia numbers 09-4025-000-0850; 09-4025-000-0852; and 09-4025-065-0090, fram a
20 current zoning designatian af IRS-4" (Single-Family) to the IRM-18" (Low Density Multi-Family
21 Residential) to. allaw for additianal residential dwelling units within the Madison Square Mixed-
22 Use Development Praject, passed by a 4 -1 vate:
23
26
Yea:
Nay:
Mayar Staddard
Vice Mayor Liebman
Cammissianer Harris
Cammissianer Welsh
Cammissianer Newman
16. An Ordinance amending Sectian 15-80 af the City of Sauth Miami's Cade of
Ordinances. 3/5
(City Attarney)
CITY COMMISSION MINUTES
October 1, 2013
11
1 Moved by Mayor Stoddard, seconded by Vice Mayor Liebman, the motion to approve
2 Ordinance No. 23-13-2170 amending Section 15-80 of the City of South Miami's Code of
3 Ordinances, passed by a 5 -0 vote:
4
7
8
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Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
17. An Ordinance amending Section 150-:81 of the City of South Miami's Code of
Ordinances by striking the text and reserving the section number. 3/5
(City Attorney)
C
c
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Moved by Mayor Stoddard, seconded by CommissionerHarris, the motion to approve
Ordinance No. 24-13-2171 amending Section 15-81 oftheCity of South Miami's Code of
Ordinances by striking the text and reserving the section number, passed by a 5 -0 vote:
Yea:
Nay:
Mayor Stoddard
Vice Mayor .Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
18. An Ordinance amending Section 15-79 of the City of South Miami's Code of
Ordinances by striking the text and reserving the section number. 3/5
(City Attorney)
15 Moved by Mayor Stoddard, seconded by Vice Mayor Liebman, the motion to approve
16 Ordinance No. 25-13-2172 amending Section 15-79 of the City of South Miami's Code of
17 Ordinances by striking the text and reserving the section number, passed by a 5 -0 vote:
18
Yea:
Nay:
CITY COMMISSION MINUTES
October 1, 2013
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
12
5
Q. ORDINANCE(S) FIRST READING
19. An Ordinance amending the South Miami Pension Plan, providing for an
amendment to Section 16-12, Definitions, by adding the definition of
"Actuarial Equivalent" to assure that optional forms of payment are priced
fairly for both members and the system; and Amending Section 16-14, Pension
Benefits and Retirement Dates; providing for a repealer, containing a
severability provision; containing an effective date. 3/5
(City Attorney)
6 Moved by Mayor Stoddard, seconded by ViCe Mayor Liebmap,the motion to approve
7 An Ordinance amending the South Miami Pension Plan, providing fOr an amendment to Section
8 16-12, Definitions, by adding the definition of "Actuarial Equivalent" to assure that optional
9 forms of payment are priced fairly for both members and the system; and Amending Section
10 16-14, Pension Benefits and Retirement Dates; providing for a repealer, containing a
11 severability provision; containing an effective date, passed by a 5 -0 vote:
12
15
16
17
18
Yea:
Nay:
R. ADJOURNMENT
Attest
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES
October 1, 2013
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
13
Approved
Philip K. Stoddard
Mayor
To:
Date:
From:
Re:
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
October I, 2013
Steven Alexander
City Manager
Manager's Report
Attached are the City's accomplishments for the period covering September 16 -September 30,
2013, which are hereby submitted for your review prior to the Commission Meeting.
If you have any questions please feel free to contact me.
Finance:
i. The budget process for FY 14 has been completed and Finance is working on
completing the FINAL copy of the FY 2014 Budget and will be posting the Budget
Document on the City's website once complete.
ii. Finance is working on updating ONESolution and updating the system with the
adopted line item amounts for FY 2014. Finance's goal is to have the accounts
updated before the end of business October I, 2013.
iii. Finance continues working with public works and the South Miami Parking Garage
parking operator on completing the installation of all wireless antennas for the
wireless downtown mesh. Finance anticipates having the project complete within
2-weeks.
iv. Finance continues working on updating the City's website information for the
conversion. A preliminary design has been developed on a production site and the
City is currently reviewing the site. Training is scheduled for Tuesday, October I,
2013.
v. Finance continues to trouble shoot any issues related to the City's ONESolution
finance system. Finance continues to monitor the different department's issues and
help correct those matters. Finance organized and led a Finance training for all
support staff on Monday, September 16, 2013 from 9 am till noon.
vi. Finance is in the process of completing the closing of September 2013 AND year-
end closing of the accounting books for FY 2013. Once complete Finance will post
-2 -City Manager's Report to the Commission for October 1,2013
the check register and Budget by Department Monthly Report on the City's
website.
Central Services: City Managers Report -10/01/13 Commission Meeting
i. Outdoor Kiosks: Informal quotations were received from a local firm for the
purposes of market research and future planning.
ii. Road Resurfacing 62 St and 57 St: The RFP was advertised on August 29, 2013. A
Pre-bid meeting was scheduled September 12 at lOAM with six (6) companies in
attendance. The RFP closed on Friday, September 20, 2013 with three proposals
received. The proposals are currently being evaluated.
iii. Branding: The branding company is proceeding with the "discovery" phase of the
project and are continuing interviews of City administration, elected officials and
selected citizens.
iv. RFP: Marshall Williamson Playground Equipment: Prepared the agenda package for
Parks; the item is scheduled for the October I, 2013 Commission meeting. Per the
terms of the PHCD grant, the Commission approved award recommendation must
be approved by Miami-Dade County PHCD prior to executing a contract with the
awarded vendor.
v. IT Consulting Services: IDC's agreement expires on September 30, 2013 and in an
effort to continue to receive required IT services, a month-to-month agreement
was prepared for a six month term. The extension will provide the City time to
prepare and advertise a Request for Proposal and new agreement is in place.
vi. Surplus: City material recently declared surplus was picked up for auction by
Property Room.com.
Following are highlights for the Code Enforcement Division for September 13 -September 30,
2013:
Code Enforcement Office:
I. In the Month of September, the Code Enforcement Office has:
a. Responded to over 25 resident/city official complaints.
b. Issued more than 20 Courtesy Civil Infraction Notices.
c. Issued I I Notices of Civil Infraction.
d. Removed 45 Illegal Signs from the City.
e. Mailed Notices of Intent to Lien for Special Magistrate Hearing on October 10,
2013.
Local Business Tax Compliance Office
a. NEW LICENSES (30) $7,749.43
-3 -City Manager's Report to the Commission for October 1,2013
b. NEW LIENS (32) $3,410.00
c. INSPECTIONS (137)
d. RENEWAL FEES COLLECTED ($57,136.40)
e. NEW LICENSES REVIEWED (87)
f. LICENSES PRINTED (660)
Special Events
• Collaborating with Volks Blast Inc. on their event which will be held in February, 2014.
Prepared a resolution for the October I, 2013, City Commission agenda; awaiting
approval.
• Collaborating with various vendors on the 2013 State of the City Address which will be
held on Thursday, November 14, 2013, at South Miami Hospital -Victor E. Clarke
Center.
• Collaborating with various entities/vendors on the 2013 Elves Parade which will be held
on Sunday, December 8, 2013, on Sunset Drive starting at 2:00 p.m.
• Collaborated with Parks & Recreation on the new trail ceremony which was held on
Friday, September 20, 2013, at Dante Fascell Park.
• Collaborating with South Miami Police Department on holding a Bike Registration event.
Time and Date to be determined.
• Collaborating with the Bike Rodeo committee on holding a Bike Rodeo on Saturday,
October 26, 2013, from 10:00 p.m. -3:00 p.m., in front of City Hall.
• Collaborating with various entities/vendors and Safe Street Halloween committee on
the 2013 Safe Street Halloween event, which will be held on Thursday, October 3 I,
2013, from 4:00 p.m. -7:00 p.m.
• Collaborating with Human Resources Department on a Volunteer system and
incorporating new sign-up procedures.
• Collaborating with some residents to hold a "Jazz in the Park" event. Time and date to
be determined.
• Three (3) requests for garage sale permits were given for this time period.
The following are the accomplishments for the Police Department for the time period September
16th through September 29th
, 2013:
Uniform Patrol Division
i. A total of 20* arrests; 0 I felonies, 10 misdemeanors, 05 traffic, and 04 warrant served;
ii. Of those 20 arrests, 03 were narcotics related, 03 for marijuana possession;
-4 -City Manager's Report to the Commission for October 1,2013
iii. On September 25 th ,2013 UPD personnel participated in a prostitution detail in the City of
Miami a total of 16 arrests were made during this operation;
iv. Participated in meetings for planning the upcoming Safe Streets Halloween event;
v. Participated in meetings for planning the upcoming Santa Parade of the Elves.
*Department total
Community Police Unit*
i. CPU Officers conducted the following details in the CRA area; 16 Park and Walks, 08
Directed Patrols, 03 Community Meetings and conducted 50 Watch orders;
ii. 10 businesses were registered with the BEAT program;
iii. CPU personnel participated in the St. John's AME church's loth annual heath fair;
iv. CPU personnel met with Concerned Clergy and Citizen Coalition;
v. Officer Melvris Lopez was chosen as the new Community Policing Officer effective
October yth.
*CPU information is from September 9th -September 22 nd
Criminal Investigations Division
i. Detectives have received a DNA match on a residential burglary which occurred back in
20 I I. In this particular case, the subject had gained entry into the residence by breaking a
window. While entering through the broken window, the subject had cut themselves
leaving blood stains within. The detective is currently in the process of locating this subject
to face the burglary charge.
ii. Detectives have also possibly linked a subject to a recent vehicular burglary. Detectives
received a finger print match on the subject and they are currently in the process of
putting their case together.
iii. Detectives located an adult female which had been reported missing for approximately 2
months. The family had reported her missing after she did not return home from work.
Detectives through their investigations were able to track her to the Ft Lauderdale area.
On Friday September 27th , detectives made contact with the female who stated she had
been staying in Ft. Lauderdale with a friend.
iv. Interviews were conducted for CID Detective and Sergeant. Officer Matt Taylor and
Sergeant Henry Guzman were chosen and will begin their new duties on October 7th .
Support Services Division
Services Division:
-5 -City Manager's Report to the Commission for October 1,2013
Accreditation Unit, Fleet Management, Records Management, Quarter Master, Property &
Evidence Management;
i. Work on Accreditation in progress (Mock Assessment tentatively scheduled for October
14 and Final Assessment for December 3);
ii. Awaiting approval of Records Destruction project submitted to City Clerk;
iii. Fleet vehicles were purchased and should be delivered in September;
iv. Narcotics cases from 20 I 0-20 II reviewed for closed cases and list being compiled for
destruction. Paperwork prepared for judge's authorization for destruction;
v. List being compiled of firearms and rifles for destruction;
vi. Destruction of 18 expired "Seize tag" license plates per Departmental Policy and 6
valueless items from closed cases.
-6 -City Manager's Report to the Commission for October 1,2013
Professional Standards Division
Training Unit:
I. A new Police Officer completed his background and was hired;
II. The new Officer completed orientation and CFA training during this period and began the
Field Training program;
III. Continued the background and hiring process on 6 new potential hires;
Human Resources
Please be advised that no "significant" events have occurred in the Human Resources
Department since the September 17, 2013 Commission meeting. We will continue to
maintain our activity and project status reports, which can be made available at your request.
PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
Resurfacing of SW 6rd ST & SW 57th ST: An RFP was placed, three bids were received on
September 12, 2013. A contractor is selected and a resolution is prepared for the award. It will be
presented at the next commission meeting.
Dorn Avenue Drainage Design: The design is complete. An RFP is prepared to go out to bid
for construction. Staff has met with the businesses that will be affected by the construction. Upon
discussion, it was determined that the high peak is until April! May. Therefore, to result in the
least financial impact to the local businesses, the construction will be scheduled for that time.
Bus Shelter Construction: The construction should start within the next two week.
Storm Drainl Flooding: several catch basins were cleaned to prevent further flooding. One
area includes SW 70th Street, under the Metro Rail, and on SW 57th Court, in the Downtown area.
Cocoplum Traffic Calming: Staff has awarded the study to one of the CCNA consultants to
begin in the new fiscal year.
Traffic Calming Projects in Progress:
• Pinecrest-Study
• Twin Lakes-Study
• Mango T errace-Design
RFPs are prepared for:
• SW 61 Swale Drainage
• Citywide drainage Improvements phase 6
• Resurfacing of Sunset Drive between 65 th and 69th AVE/ AKA Sunset Drive Improvements
phase 5.
-7 -City Manager's Report to the Commission for October 1,2013
Public Works Attachment A
i. Delivered (21) new garbage containers to residents.
ii. Filled (I) trash hole.
iii. Repaired a toilet in the men's bathroom on the second floor of the Community Center.
iv. Obtained a quote for computer covers for the computers in the in the computer lab at the
Community Center.
v. Changed AlC filters throughout all City facilities.
vi. Repaired light transformer at Public Works.
vii. Installed two sheetrock panels 4'x8' in the old HR Director's office.
viii. Repaired and painted all walls in the four offices in the City Manager's area.
ix. Primed and painted all doors and door frames in the four offices in the City Manager's
area.
x. Cleaned and painted all 12 ale vents in the four offices in the City Manager's area.
xi. Replaced all electrical outlets, covers and switches in the four offices in the City Manager's
area.
xii. Replaced a three-way switch in the Police Department's Sally Port.
xiii. Unclogged a sink drain in the 2nd floor lunch room in the Police Department.
xiv. Assisted the window tinting company in moving furniture around in the new City Clerk's
office to facilitate the installation of the window tints.
xv. Installed a sign in the City Clerk's office.
xvi. Replaced ink cartridge for the time clock at the Community Center.
The following are the accomplishments that have taken place from September 18-October I,
2013:
Recreation Division
• On September 19, 2013, Leon Medical Center presented a seminar on benefits and
Medicare at the Senior Center.
• On September 20, 2013, the Parks and Recreation Department inaugurated the jogging
trail at Dante Fascell Park. This two months project is a great addition to the park and is
welcome by many residents.
• On September 21, 2013, the South Miami Greyghosts Football teams played against the
Tamiami Colts at Palmer Park. The Peewees, 751bs and 120lbs won that day.
• On September 25, 2013, Parks and Recreation officials conducted an assessment on all
parks. They identified multiple issues in the assessment. Park staff has devised a 5-year
capital improvement plan to address said issues.
• On September 25-26, 2013, ten (10) seniors participated in a study on Balance and
Memory, organized by the University of Miami. Lunch was provided and the seniors
received Winn Dixie gift cards as an incentive.
-8 -City Manager's Report to the Commission for October 1, 2013
Parks Maintenance Division
• Completed jogging trail at Dante Fascell Park.
• Trimmed sixteen (16) trees at Dante Fascell Park.
• Prepared layout and painted twelve (12) soccer fields for the season.
• Painted football fields, this entails the mowing of thirteen (13) acres prior to painting.
Continued athletic fields' work (seeding! fertilizing)
Planning Department
The following is the department update for the October I, 2013 Commission meeting.
Please be advised that no "significant" events have occurred in the Planning Department since the
September 17, 2013 Commission Meeting. We will continue to maintain bi-weekly activity and
project status reports, which can be made available at your request.