2CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To: The Honorable Mayor & Members ofthe City Commission
From: Steven J. Alexander, City Manager
Date: October 15, 20 I 3
South Miami
bOd
AD-America CitY
'lllP
2001
SUBJECT: A Resolution authorizing the City Manager to purchase a video
server and broadcast automation system from Media
Rushworks, LLC to support the broadcast of public meetings
through Granicus for an amount not to exceed $15,000.
BACKGROUND: The City broadcasts public meeting through a software program,
Granicus, with the broadcasts available through the City's website either
on demand or live streaming. The current video server production
switcher and application software system that interfaces with Granicus
that makes it possible to broadcast the City's public meetings has
exceeded its useful life.
Throughout the past year, the current video server has experienced
shutdowns while meetings were being broadcast. Fortunately, the system
was able to be re-started however, the concern is at some point, the
system will shut down for good and will not re-start. Should that occur,
the ability to broadcast and store public meetings will be lost. Repairing
the system is not feasible since the current system component hardware
is obsolete.
The total cost for the broadcast automation system is $11,989. The
requested $3,0 I I is in case the City's current IT firm is not able to install
the new components and require the assistance of Media Rushworks to
complete the install.
Quotations were obtained and Media Rushworks provided the lowest
cost fully integrated system. This purchase represents Phase II of the
"Chambers Media System Upgrade." Phase I included the purchase of a
production switcher and application software on Resolution # 193-13-
140 I I and, the Phase III upgrade will encompass the replacement of the
audio system. Once the Rushworks systems are installed and
operational, the Phase III audio upgrade will be initiated.
EXPENSE:
ATTACHMENTS:
Granicus was consulted and advised other clients utilize Media
Rushworks and that the system meets the basic video signal requirements
and is fully compatible with Granicus software.
Media Rushworks, LLC is a registered company with the State of Texas
and in accordance with Florida Statute, Chapter 607.150 I, is exempt
from registering with the State of Florida. Included with this package is
an email confirmation from the Division of Corporations, Florida
Department of State that refers to Sub Section (2) of the statute, Sub
Section (j) defines an activity that does not constitute transacting
business, and exempts the corporation from obtaining a certificate of
authority from the State of Florida. The type of purchase the City will
make is defined under Sub Section (j) below:
607.1501 Authority of foreign corporation to transact
business required.-
(I) A foreign corporation may not transact business in
this state until it obtains a certificate of authority from the
Department of State.
(2) The following activities, among others, do not
constitute transacting business within the meaning of
subsection (I):
(j) Conducting an isolated transaction that is
completed within 30 days and that is not one in the
course of repeated transactions of a like nature.
The expense will be charged to Account No. 001-1340-513-5205
"Computer Equipment," with a balance of $32,225.
Quotations
Email; registration exemption, Florida Department of State
State of Texas/Secretary of State Media Rushworks LLC Certification
Email; Granicus compatibility confirmation
Resolution # 193-13-140 I I
2 RESOLUTION NO.: _________ _
3
4 A Resolution authorizing the City Manager to purchase a video server and
5 broadcast automation system from Media Rushworks, LLC to support the
6 broadcast of public meetings through Granicus for an amount not to exceed
7 $15,000.
8
9 WHEREAS, the City broadcasts public meetings through Granicus, a software program
10 that distributes live and on-demand streaming media to support and enhance public meeting
11 communications; and
12
13 WHEREAS, the City's current video server production server that interface with Granicus
14 has exceeded its useful life and has experienced shutdowns during public meetings in which the
15 broadcast of such meetings was not operational; and
16
17 WHEREAS, quotations were solicited for the video server and broadcast automation
18 system with Media Rushworks, LLC providing the City with the lowest cost for comparable
19 equipment.
20
21 NOW, THEREFORE, BE IT RESOLVED THE MAYOR AND CITY COMMISSION OF THE CITY
22 OF SOUTH MIAMI, FLORIDA:
23
24 Section 1. The City Manager is authorized to purchase a video server and broadcast
25 automation system from Media Rushworks, LLC to support the broadcast of public meetings
26 through Granicus for an amount not to exceed $15,000 and charged to Account No. 001-
27 1340-513-5205 "Computer Equipment," with a balance of $32,225.
28
29 Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is
30 for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
31 shall not affect the validity of the remaining portions of this resolution.
32
33 Section 3. Effective Date: This resolution shall take effect immediately upon
34 enactment.
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
PASSED AND ADOPETED this __ day of _____ ., 2013.
ATIEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATIORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Liebman:
Commissioner Harris:
Commissioner Newman:
Commissioner Welsh:
Suite 200· Flower Mound, TX 75028·888.894.7874·972.899.8140 fax
~-------
CHAN-IO
AL1H·1L 12
Proposal Prepared For
Steven Kulick
CITY OF SOUTH MIAMI
HWC October 10, 2013
A322·R3·F3 This Proposal is valid for 30 days.
Proposal Reference #
SMIAM101013·ALH1
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MB ATX
OS WINDOWS 7 PRO 64-BIT
CPU XEON E5-1620
MEM 8GB DDR3
OPT 8X DVD-RW
LPT/232 PARALLEL/SERIAL
KBD/MSE STANDARD WIRED
RAID RAID 1 (MIRROR)
3.5 HDDB 2TB 7200 SAT A
CHASSIS 4U -425W
RAILS SLIDING RACK SHELF
MON 22" (1920 x 1080) VGA / DVI
WARRANTY THREE YEAR 24/7/365 PHONE/EMAIL -NEXT DAY ON SITE
BU SOFT 32GB USB FLASH DRIVE -ACRONIS QUICK DEPLOY BU
MXIO 1 In, 1 Out HD/SD-SDI w/embedded audio
SOFTWARE A-LIST 1-CH
Annual System Assurance Plan (ASAP) first year included renewable yearly
24/7 Email· Phone· Workstation Access' Software Version Upgrades & Enhancements
Computer system warranty: 3 years
HOD Warranty: 3 years
Video I/O card warranty: 1 year
add 2% for AMEX transactions
$951
MSRP
Installation & Training
Direct Discount
'Shipping & Handling
Travel Expenses
TOTAL
1
2
13,981
° -2,097
105
° $11,989
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Sent: WedneWlIY, August 21, 2013 11:01 AM
To: DellflisDeblois
Subject: Three quotes
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HI
3281 Grande Vista Dr.
Newbury Park, CA 91320
Phone (818) 991-0360 Fax (818) 991-1360
DATE:
QUOTE #
Bill To:
Attn:
August 12, 2013
8122013150
Art Gimpelson
City of South Miami
6130 Sunset Drive
South Mimi, FL 33143
(305)663-6320
Ship To: Art Gimpelson
City of South Miami
6130 Sunset Drive
South Mimi, FL 33143
(305)663-6320
E
Reference: ALL PRICING QUOTED IS AT SPECIAL CITY OG SOUTH MIAMI DISCOUNT
SALESPERSON P.O. NUMBER SHIP DATE SHIP VIA F.O.B. POINT TERMS
Bob Nilo Approx 30 days ARO To be determined Newbury Park, CA Net 30 with
credit approva
QUANTITY DESCRIPTION UNIT PRICE AMOUNT
1 MAXX 2420HD 4 Channel HD Server w/160 hrs. of storage $ 22,315.00 $ 22,315.00
1 AXP-3 Analog Audio Expansion Module $ 3,390.00 (Optional)
1 AXP-4 Analog Audio Expansion Module $ 3,390.00 (Optional)
1 DXP-1 Digital Audio Expansion Module $ 2,785.00 (Optional)
1 ST-320 Upgrade to 320 hrs. of storage $ 1,940.00 (Optional)
1 RPSU Upgrade to redundant power supply $ 1,029.00 $ 1,029.00
1 CVBS Optional analog outputs $ 727.00 (Optional)
1 D-1TB Spare 1TB Drive (160 hr. server) 669.00 (Optional)
1 D-2TB Spare 2TB Drive (320 hr. server) 825.00 (Optional)
1 PS-2U Spare Power Supply (Non Redundant) 363.00 (Optional)
1 PS-3U Spare Power Supply (Module for Redundant) 577.00 (Optional)
Remarks: Quote valid for 90 days. Subtotal $ 23,344.00
Prices excludes any applicable duties and/or taxes. Shipping/Handling TBD
TOTAL $ 23,344.00
If you have any questions concerning this quote, please contact sales@360systems.com or call 818-991-0360 Ext. 226
THANK YOU FOR YOUR BUSINESS!
From:
To:
Subject:
Date:
Attachments:
Shoffsta I!. Lyn
kulick, Steyen P
RE: Filing Requirements
Tuesday, September 10, 2013 11:06:22 AM
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You have a correct understanding,
Again, let me know if you have any further questions,
Lyn 5hoffstall
Division of Corporations
From: kulick, Steven P [mailto:SKulick@southmiamifl.gov]
Sent: Tuesday, September 10, 2013 8: 16 AM
To: Shoffstali, Lyn
Subject: RE: Filing Requirements
Lyn,
Thank you for your response.
So to clarify, in accordance with FS Chapter 607.1501, under sub section (2) defines what
transactions do not constitute transacting business. If the City were to purchase goods from a foreign
corporation, under the scenario of sub section 0), the foreign corporation would D.Q1 be required to
obtain a certificate of authority from the State of Florida?
Thanks,
(2) The following activities, among others, do not constitute transacting business within the
meaning of subsection (1):
(j) Conducting an isolated transaction that is completed within 30 days and that is
not one in the course of repeated transactions of a like nature.
Steven Kulick, C.P.M,
Purchasing Manager/Central Services
City of South Miami
6130 Sunset Drive
South Miami, FI 33143
Ph: 305/663-6339; Fax: 305/667-7806
skulick@southmiamifl,goy
From: Shoffstali, Lyn [mailto:Lyn.Shoffstali@DOS.MyFlorjda.com]
Sent: Tuesday, September 10, 2013 7:28 AM
To: kulick, Steven P
Subject: RE: Filing Requirements
Mr. Kulick,
I have been asked to respond to your question regarding 607.1501{j). By definition a foreign
corporation is a corporation that is incorporated under the laws other than the laws of this state.
That definition can be found in 607.01401(12), F.S.
Should you have any further questions, please let us know.
Lyn Shoffstali
Division of Corporations
From: kulick, Steven P [majlto:SKuljck@southmjamjfl.gov]
Sent: Monday, September 09, 2013 4:09 PM
To: corphelp
Subject: RE: Filing Requirements
Thanks for the response. Please clarify the reference to FS Chapter 607.1501 "Foreign
Corporation." Does this mean corporations domiciled out of the country or, out of the State of Florida?
In addition, the City is considering purchasing a piece of equipment, one-time, from a State of Texas
corporation who is not registered in the State of Florida. Based on the Chapter 607.1501, it appears U)
highlighted below would cover the potential transaction the City would like to make: (j) Conducting an
isolated transaction that is completed within 30 days and that is not one in the course of
repeated transactions of a like nature.
The City would appreciate it if you could clarify if the Texas corporation in the scenario above must
obtain a certificate of authority from the State of Florida.
607.1501 Authority of foreign corporation to transact business required.-
(1) A foreign corporation may not transact business in this state until it obtains a certificate
of authority from the Department of State.
(2) The following activities, among others, do not constitute transacting business within the
meaning of subsection (1):
(a) Maintaining, defending, or settling any proceeding.
(b) Holding meetings of the board of directors or shareholders or carrying on other
activities concerning internal corporate affairs.
(c) Maintaining bank accounts.
(d) Maintaining officers or agencies for the transfer, exchange, and registration of
the corporation's own securities or maintaining trustees or depositaries with respect
to those securities.
(e) Selling through independent contractors.
(f) Soliciting or obtaining orders, whether by mail or through employees, agents, or
otherwise, if the orders require acceptance outside this state before they become
contracts.
(g) Creating or acquiring indebtedness, mortgages, and security interests in real or
personal property.
(h) Securing or collecting debts or enforcing mortgages and security interests in
property securing the debts.
(i) Transacting business in interstate commerce.
(j) Conducting an isolated transaction that is completed within 30 days and that is
not one in the course of repeated transactions of a like nature.
(k) Owning and controlling a subsidiary corporation incorporated in or transacting
business within this state orvoting the stock of any corporation which it has lawfully
acquired.
(I) Owning a limited partnership interest in a limited partnership that is doing
business within this state, unless such limited partner manages or controls the
partnership or exercises the powers and duties of a general partner.
(m) Owning, without more, real or personal property.
(3) The list of activities in subsection (2) is not exhaustive.
(4) This section has no application to the question of whether any foreign corporation is
subject to service of process and suit in this state under any law of this state
Steven Kulick, C.P.M.
Purchasing Manager/Central Services
City of South Miami
6130 Sunset Drive
South Miami, FI 33143
Ph: 305/663-6339; Fax: 305/667-7806
skuljck@southmjamjfl.goy
From: corphelp [mailto:cQrphelp@DOS,MyFIQrida,com]
Sent: MQnday, September 09, 2013 1:30 PM
To: kulick, Steven P
Subject: RE: Filing Requirements
If an out-of-state corporation is transacting business in Florida within the meaning of Chapter
607.1501, F. S., then the corporation must obtain a certificate of authority from the Florida Department
of State, Division of Corporations.
Internet Access Section
Division of Corporations
Florida Department of State
The Department of State is leading the commemoration of Florida's 500th
anniversary in 2013. For more information, please go to hltp·Uwww.vivaflorida.org.
The Department of State is committed to excellence.
Please take our Customer Satisfaction Survey.
From: kulick, Steven P [majlto;SKulick@soutbmjamjfl,goy]
Sent: Monday, September 09, 2013 1:22 PM
To: corpbelp
Subject: Filing Requirements
Good morning,
Is it mandatory for an out-of-state company that does business with governments and
municipalities to be registered with the State of Florida? If so, can you direct me to the
pol icy or F.5. section?
Thanks,
Steven Kulick, C.P.M.
Purchasing Manager/Central Services
City of South Miami
6130 Sunset Drive
South Miami, FI 33143
Ph: 305/663-6339; Fax: 305/667-7806
skulick@southmiamifl.gov
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From:
To:
Cc:
Subject:
Date:
Chris,
kulick, Steven P
"Chris Voorhees"
Michael perlstein; Webster. John; Riyero!. Alfredo; ids;,
BE: Bushworks System, Granicus
Wednesday, September 04, 2013 11:21:00 AM
Thank you for your comments regarding the Rushworks 360 quote. Based on our conversation,
Granicus requires a solid video signal from SM in order to broadcast our meetings. While other
Granicus clients use the Rushworks system, Granicus could not comment on Rushworks as a vendor;
i.e., how they service an account. However, the Rushworks system meets the basic video signal
requirement. In addition, if the City moves forward and replaces the system, we need to ensure the
composite RCA video feed encoder located at the back of the unit remains consistent in order to run
Granicus software.
Again, thank you for your time and comments.
Best regards,
Steven Kulick, C.P.M.
Purchasing Manager/Central Services
City of South Miami
6130 Sunset Drive
South Miami, FI 33143
Ph: 305/663-6339; Fax: 305/667-7806
skulick@southmiamifl.gov
From: Chris Voorhees [mailto:ChrisV@granicus,com]
Sent: Wednesday, September 04, 2013 10:39 AM
To: kulick, Steven P
Cc: Michael Perlstein
Subject: Rushworks System, Granicus
Good morning Steven,
A coworker of mine in the Granicus Customer Care group passed along an email with the following
message:
The City of South Miami is conSidering the attached Rushworks 360 automation
device quotation to replace the system that broadcasts our commission meetings.
The current system, which interfaces with Granicus, needs to be rebooted before
each commission meeting and has been locking up. Before purchasing, the City
wanted to get an opinion regarding the Rushworks System. Please review the
quotation and advise if you have any thoughts, opinions, etc.
I believe I would be a proper point of contact to help you understand the Granicus side of things, so
please feel free to call me when you have a moment or reply via email with a time I should call you.
Cheers, Chris
Christopher Voorhees I Senior Account Manager
Granicus Inc.
I cell: 949 422 7517
chrjsy@sranicus.com
"On January 22, iLegislate registered 3,222 user sessions with 409 hours of total use -all in one day. There are 224
government agencies with over 1100 active iLegislate users leveraging the cloud"
A Resolution authorizing the City Manager to purchase a video server, production
switcher and application software from Media Rushworks, LtC to support the
broadcast of public meetings through Granicus for an amount not to exceed
$20,000.
WHEREAS, the City broadcasts public meetings through Granicus, a software program
that distributes live and on-demand streaming media to support and enhance public meeting
communications; and
WHEREAS, the City's current video server production server that interface with Granicus
has exceeded its useful life and has experienced shutdowns during public meetings in which the
broadcast of such meetings was not operational; and
WHEREAS, quotations were solicited for the video server, production switcher and
application software with Media Rushworks, LLC providing the City with the lowest cost for
comparable equipment.
NOW, THEREFORE, BE IT RESOLVED THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA:
Section 1. The City Manager is authorized to purchase a video server, production
switcher and application software from Media Rushworks, LLC to support the broadcast of
public meetings through Granicus for an amount not to exceed $20,000 and charged to
Account No. 001-1340-513-5205 "Computer Equipment," with a balance of $14,434.40 and
Account No. 001-1320-513-3450 "Contractual Services," with a balance of $7,822.11.
Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is
for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
shall not affect the validity of the remaining portions of this resolution.
Section 3. Effective Date: This resolution shall take effect immediately upon
enactment.
PASSED AND ADOPETED this l. 7 thtay of September, 2013,
READ AND iWPRGVED AS TO FORM,
LANGUAGE:, LEGAliTY AND
EXECUTION ,1rHEREOF
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Liebman:
Commissioner Harris:
Commissioner Newman:
Commissioner Welsh:
5-0
Yea
Yea
Yea
Yea
Yea