13To:
From:
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Background:
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable'Mayor & Members of the City Commission
2001
Steven Alexander, City Manager
Agenda Item No.: 13 September 19, 2013
A resolution of the Mayor and City Commission of the City of South
Miami, Authorizing the City Manager to enter into a two (2) year vehicle
rental agreement with Enterprise Rent-A-Car for rental vehicles used in
undercover police operations by the Police Department and authorizing
the City Manager to disburse up to $30,000.00 per year over a two year
period from the federal forfeiture rental/lease police vehicles account
number 615-1910-521-4450 (Purchase/Lease-Police Vehicles), providing
for an effective date.
The South Miami Police Department Special Investigations Unit utilizes rental
vehicles to conduct investigations which require covert vehicles for tracking and
surveillance. The Special Investigations Unit continually changes these vehicles
so as to not arouse subject's suspicions. This agreement would be based a
Miami-Dade County award bid to Enterprise Rent-A-Car.
$30,000.00 Per Year
Funding Source $30,000.00 from Federal Forfeiture Fund, Rental/Lease Police Vehicles Acct#
615-1910-521-4450.
Backup
, Documentation:
Miami-Dade County Contract Award Summary BID # 8809-4/13, Enterprise
Rental Preferred Rate Agreement, Contract, Miami-Dade County Invitation to
Bid.
1 RESOLUTION NO. _____ _
2
3
4
5
6
7
8
9
10
A resolution of the Mayor and City Commission of the City of South Miami,
Authorizing the City Manager to enter into a two (2) year vehicle rental
agreement with Enterprise Rent-A-Car for rental vehicles used in
undercover police operations by the Police Department and authorizing the
City Manager to disburse up to $30,000.00 per year over a two year period
from the federal forfeiture rental/lease police vehicles account number 615-
1910-521-4450 (Purchase/Lease-Police Vehicles), providing for an effective
date.
11 WHEREAS, the Police Department engages in certain special undercover investigations which
12 require the utilization of rental vehicles, and
13
14 WHEREAS, these vehicles need to be frequently replaced due to the covert nature of the
15 investigations and for the safety of the officers: and
16
17 WHEREAS, the requested expenditure is a lawful use under the Attorneys General Guideline
18 of Federal Forfeitures; and
19
20 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
21 THE CITY OF SOUTH MIAMI, FLORIDA THAT:
22
23 SECTION I: The City Manager is authorized to enter into a two (2) year agreement with
24 Enterprise Rent-a Car to provide rental vehicles for undercover police operations.
25
26 SECTION 2: The City Manager is authorized to disburse a sum not to exceed $30,000.00
27 per year over a two (2) year period from the Federal Forfeiture Fund, Rental/Lease Police vehicles,
28 account number 615-1910-521-4450, with a beginning balance for $30,000.00.
29
30 SECTION 3: This resolution shall become effective upon adoption by a vote of the City
31 Commission.
32
33 PASSED AND ADOPTED THE _____ DAY OF OCTOBER, 2013
34
35 ATTEST: APPROVED:
36
37 CITY CLERK MAYOR
38
39 Commission Vote:
40 City Attorney Mayor Stoddard:
41 Vice Mayor Liebman:
42 Read and Approved as to form, language, Commissioner Newman:
43 legality, and execution thereof: Commissioner Harris:
44 Commissioner Welsh:
45
AWARD SUMMARY
Solicitation Number 18809-4/13
Summa Vehicle Rental Services
Date 09/17/2008
Prepared by IKmlRa
1/11/2013 Updated Award Summary Lourdes Betancourt
COLOR CODE: Primary Vendor
GROUP & ITEM
NUMBER
Secondar Vendor
DESCRIPTION
LEASING E-Z
'1/11/2013 Large Sport Utility Vehicles (SUV) Examples: GMC Yukon, Ford Expedition, and the Chevrolet Tahoe added to contract through Award Sheet
Addendum No.1 dated June 1, 2009 new monthly price is $909.00.
Items Not Listed in Contract:
Regular Pick-Up Truck new monthly price is $745.38
THE HERTZ CORP
10/01/2008
Business Rental Preferred Rate Agreement
"Customer" "Enterprise"
Company: City of South Miami
Contact: Steven Kulick
Address: 6130 Sunset Drive
South Miami. FI 33143
Company: Enterprise Leasing Company of Florida, LLC
Contact: Clara Cortez
Address: 11945 SW 140th Terrace
Miami. FL. 33186
BASE RENTAL CHARGES With COW
HOME CITY RATES
VEHICLE CLASS
Compact/m idsize/fullsize
Premium
Luxury
Regular Size SUV
Full Size SUV
Minivan
Truck
MONTHLY
$645. 39/mth
$726. 19/mth
$856.48/mth
$815.07/mth
$909.00/mth
$769. 62/mth
$745. 38/mth
'Base Rental Charges apply to Enterprise locations in the following geographic area(s): Participating locations from Vero Beach to the
Florida Keys.
For U.S. rentals (including Puerto Rico) outside of the geographic area(s) described above, Enterprise's affiliated entity's renting location
from which the rental originates will apply a 5% discount off the standard, undiscounted daily, weekly, and monthly rates charged by
the renting location. Driver Protection Products selected below, if applicable, shall not apply to these rentals.
RENTAL LOCATION SURCHARGES: In addition to the applicable Base Rental Charges set forth above, rental location surcharges are
assessed as follows: N/A.
Exclusions: Base Rental Charges are not available for rentals commencing in Manhattan all day Friday through 12:59 p.m. Sunday and for
rentals commencing at JFK and LaGuardia airports between the hours of 1 :00 p.m. Friday through 12:59 p.m. Sunday. Base Rental
Charges do not include applicable taxes, fees, surcharges, refueling, drop-off, delivery, youthful driver, additional driver, or pickup charges
or, except as set forth in this Agreement, any optional products or services such as damage waiver ("OW"), liability protection, personal
accident insurance and personal effects coverage ("Driver Protection Products").
DRIVER PROTECTION PRODUCTS: Base Rental Charges in the U.S. include the Driver Protection Product(s) below:
Damage Waiver ("OW') WITH RETAINED RESPONSIBILITY FOR BUSINESS RENTALS. For rentals to Customer's employees
("Employees") for business use only, Base Rental Charges include OW with a $100 retained responsibility, per incident and payable by
Customer, upon the terms and subject to the limitations set forth in Enterprise's (or applicable Affiliate's) then standard form of rental
contract ("Rental Contract"), in the participating cities listed above.
MILEAGE CHARGES: Base Rental Charges from Compact size vehicles through Premium size vehicles include unlimited daily and
weekly mileage, as applicable. All other car classes will include 150 free miles per day and 1,050 free miles per week. All car classes are
capped at 2,500 miles per month. Any additional miles will be charged at the rate of $0.20/mile.
VEHICLE AVAILABILITY: Hybrid vehicles are subject to the availability at the renting branch and are not available at all locations. Other
restrictions may apply. 12 and 15 passenger vans are subject to availability at the renting branch and are not available in all states. Unless
included in the Base Rental Charges listed above, rates for these vehicles will be determined by the applicable originating Enterprise
location in its discretion.
Business Rental Preferred Rate Plan (U.S. Local-Single Group)-5/25/12 -1 -
ADDITIONAL TERMS AND CONDITIONS
1. Term. The term of this Business Rental Preferred Rate
Agreement ("Agreement") begins August 23, 2013, and
shall remain in full force and effect until such time as either
party provides the other party with thirty (30) days written
notice.
2. Rental Program. Enterprise agrees to make its vehicles
available to Employees for rental from a car rental facility
which is located in the countries set forth herein and which
is operated by Enterprise under the "Enterprise Rent-A-
Car" brand name for business use or personal use. For
business use rentals, occasional personal use during the
business rental period is allowed. During such occasional
personal use, spouses of Employees will be considered
additional authorized drivers. Employees of Customer
must (a) use the customer number assigned by Enterprise
to Customer (FW0342 for rentals for business use and
N/A for rentals for personal use) when making the
reservation for the rental and (b) certify at the time of
reservation whether the rental is for business use or
personal use. This Agreement shall not apply to or cover
vehicle rentals by Enterprise to an Employee from a car
rental facility which is located in any other jurisdiction or is
operated by Enterprise under the "Alamo Rent A Car" or
"National Car Rental" brand name or any truck rental
facility operated by Enterprise.
3. Rental Contracts. For each vehicle rented, the Employee
must execute Enterprise's Rental Contract in the jurisdiction
in which the vehicle rental occurs. Each Employee and
Employee's spouse (and any person identified on page 1
of the Rental Contract as an "Additional Authorized
Driver") must possess a valid driver's license issued by the
state in which such person resides, and must be age 21 or
older (unless otherwise agreed to in writing and 18 or
older if required by law; and 25 or older for 12 and 15
passenger vans), and meet Enterprise's other normal
renter qualifications. In the event of a direct conflict
between the terms of this Agreement and the terms of any
Rental Contract, the terms of this Agreement will govern.
However, the specific terms of each Rental Contract will
govern to the extent not directly in conflict with the terms
of this Agreement. Customer agrees to pay Enterprise
upon demand for all rental and other charges incurred and
all indemnity and other payments owed by an Employee
under a Rental Contract relating to a rental for business
use not timely paid by the Employee.
4. Rental Rates. For the first twelve (12) months following the
date of this Agreement, Enterprise agrees to charge the
Base Rental Charges set forth in this Agreement provided
however that Customer's total payments received by
Enterprise reach $ 5,000 ("Volume Commitment") during
any calendar quarter. In the event Customer's payments
to Enterprise fail to meet the Volume Commitment in any
calendar quarter, Enterprise reserves the right to increase
the Base Rental Charges by providing notice of such
increase to Customer. In each successive 12-month
period, Enterprise may modify the Base Rental Charges
listed herein upon thirty (30) days' prior notice to
Customer. In addition Base Rental Charges may not
apply in certain cities during special events, major
holidays, and peak seasonal demand periods In
determining the length of rental, a day is deemed to be
any 24-hour period or portion thereof ("Day"). All Base
Business Rental Preferred Rate Plan (U.S. Local-Single Group)-5/25/12 -2 -
Rental Charges and surcharges are supplied in local
currency.
5. Preferred Provider Status. Customer agrees to promote
Enterprise as a preferred provider of rental cars, and to
recommend Enterprise as an option to Employees renting
vehicles for business use. Customer agrees to include
Enterprise as an option on their self-booking tool. In
addition, Customer agrees to promote Enterprise on their
internal website and through other company-wide internal
communication networks. Customer grants Enterprise the
right to promote its preferred provider status to Customer's
Employees.
6. Miscellaneous. Except as otherwise required by law,
Customer agrees to maintain the confidentiality of
the pricing offered to Customer and all other terms under
this Agreement. This Agreement and any Rental Contract
entered into between Enterprise and an Employee sets
forth the entire understanding between the parties and
may only be amended in a written document signed by
each party. This Agreement shall be governed by the
substantive laws of the state listed as part of Customer's
address on Page 1. Rental Contracts shall be governed by
the substantive laws of the state in which they are
executed.
7. Offsets. The parties agree that Enterprise/Provider may,
from time to time and upon notice to Customer, offset any
amounts that are owed to Enterprise/Provider from the
Customer against amounts owed to the Customer, in the
ordinary course of business. Enterprise/Provider shall
have the ability to discontinue this right to offset (in whole
or in part), upon advance written notice to the Customer.
8. Assignment. Customer hereby consents to an assignment
by Enterprise/Provider to any of Enterprise's/Provider's
affiliated companies or a corporate successor upon
conversion, merger or consolidation.
9. Billing and Payments. The Customer will issue a
purchase order to cover vehicles under this Agreement.
Enterprise will invoice the Customer on a monthly basis
and expect payment within Thirty (30) days, following
receipt of said invoice by the Customer.
10. Signature on File. As part of any rental transaction in
which Enterprise delivers possession of a rental vehicle to
an Employee or agent of Customer other than the
Employee intended as renter, the transaction will be
subject to the following terms and procedures
supplemental to those provided in the Rental Contract:
(a) Customer's name will appear as "renter" on the Rental
Contract; (b) the notation "Signature on File" will substitute
for the signature or initials of the Employee intended as
renter in each applicable part of the Rental Contract; (c)
Customer will be responsible for designating the
Employee intended as renter as authorized to accept
possession of the rental vehicle, and for procuring a
written receipt from such Employee confirming delivery of
possession of the rental vehicle; (d) Customer will not
allow use of the rental vehicle by any Employee under the
age of 21 or as provided by law, or use by any Employee
other than for business use, or use by any Employee not
possessing a valid driver's license issued by the state in
which the Employee resides; (e) Customer will be
responsible for ensuring compliance with California
Vehicle Code Sections 14604-14609 and any other state's
comparable law by assuming Enterprise's responsibility to
compare the signature of the Employee to whom the
vehicle is to be rented to the signature of such Employee
on his or her driver's license; (f) if the rental vehicle is a
passenger van with seating for over 10 occupants,
Customer will be responsible for distributing to all
Employee drivers copies of the Large Van Addendum to
the Rental Contract; and (g) Customer agrees to defend
and indemnify Enterprise against all claims, liabilities,
ENTERPRISE
By __ ~e~fa=r.=~~e~o~r6=~~ ______________ _
Name: Clara Cortez
Title: Business Rental Sales Executive
Date: ______________________________________ __
Business Rental Preferred Rate Plan (U.S. Local-Single Group)-5/25/12 -3 -
costs and expenses (including reasonable attorneys' fees)
ariSing from the use of any rental vehicle or breach of any
Rental Contract term by any Employee in connection with
a "signature-on-file" rental transaction, including any claim
based on an allegation of negligent entrustment
attributable to the incompetence of such Employee to
operate the rental vehicle, or other allegation of
negligence.
CUSTOMER
By ____________________________________ ___
Name: ______________________________________ _
Title: _______________________ _
Date: ____________________________________ _
MIAMI-DADE COUNTY
BLANKET PURCHASE ORDER
------------------------------------------------------------------------------
B~O ID: ABCW1200128 PRINT DATE: 12/07/2011 PAGE: 02
'II'll ORIGINAL 'II'll
AUTHORIZED DEPTS/USERS
AUTHORIZED DEPT;
CALLER ID
ME****** ALLOCATION:
CALLERS NAME DOLLAR LIMIT
******** $30,000.00
AUTHORIZED DEPTS/USERS
AUTHORIZED DEPT: PD******
CALLER ID CALLERS NAME DOLLAR LIMIT
******** $2,476,272.00
TERMS:
COSTS OF MANDATORY RANDOM AUDIT BY THE INSPECTOR GENERAL ARE
INCORPORATED INTO THIS CONTRACT AS 1/4 OF 1% OF THE CONTRACT
PRICE.
PHONE NUMBER
ALLOCATION:
PHONE NUMBER
THIS CONTRACT IS SUBJECT TO A USER ACCESS FEE UNDER THE COUNTY USER
ACCESS PROGRAM (UAP) IN THE AMOUNT OF TWO PERCENT (2%). THE VENDOR
PROVIDING GOODS AND SERVICES UNDER TRIS CONTRACT SHALL INVOICE THE
CONTRACT PRICE AND SHALL ACCEPT AS PAYMENT THERji;OF THE CONTRACT PRICE
LESS THE 2% UAP AS FULL AND COMPLETE PAYMENT FOR THE GOODS AND/OR
SERVICES SPECIFIED ON THE INVOICE. THE COUNTY S~ALL RETAIN THE 2%
UAP FOR USE BY THE COUNTY TO HELP DEFRAY THE CO~T OF THE PROCUREMENT
PROGRAM. VENDOR PARTICIPATION IN THIS INVOICE REDUCTION PORTION OF
THE UAP IS MANDATORY.
----------------------------------------------------~-------------------------
THIS IS A BLANKET PURCHASE ORDER COVERING PERIOD FROM 02/01/2012
TO 01/31/2013 DELIVERIES AGAINST THIS PURCHASE/ORDER SHALL BE MADE
IN QUANTITIES AND TIMES AS REQUESTED BY THE DJ£PARTMENT DURING SAID
PERIOD. INVOICING SHALL BE ON A PER ORDER (DELIVERY) BASIS OR ON A
MONTHLY INVOICE BASIS. ALL ITEMS IN ACCORDANCE WITH BID PROVISIONS
AND SPECIFICATIONS AND THE VENDOR'S QUOTE OR BID. ESTIMATED QUANTITIES
AND/OR DOLLARS ARE FOR RECORD PURPOSES ONLY. NO GUARANTEE IS
EXPRESSED OR IMPLIED AS TO QUANTITIES AND/OR DOLLARS THAT WILL
ACTUALLY BE PURCHASED. THE VENDOR ACCEPTS ALL RISKS ASSOCIATED WITH
USING THIS INFORMATION •
AUTHORIZED SIGNATURE:
•• ORIGINAL" ! /J~ I ( U!W~ 7
******** LAST PAGE ********
DATE. ~toll
CONTRACT
THIS AGREEMENT made and entered into this -JL day ot, ' . ilf:l.)1!./)013. by and between the ~'_AL'
City of South Miami, a Florida municipal Corporation (hereinafter referre to as "CIty") and Enterprise Leasll1g
Company. (hereinafter. referred to as ·'Contractor'·).
WITNESSETH:
WHEREAS. Miami-Dade County solicited bids, pursuant to Contract #8809-4-13 for Vehicle Rental
Services; and
WHEREAS, Miami-Dade County, after completing a competitive bidding process. awarded a contract
to Enterprise Leasing Company; and
WHEREAS, the City of South Miami desires to utilize the Miami-Dade County contract pursuant to
Contract #8809-4-13. and pursuant to authority of the City of South Miami's o"vn city charter.
NOW, THEREFORE, the City and the Contractor. each through their authorized represenlativeiofficiaL
agree as follows:
I. The City desires to enter into a Contract tor Vehiclc Rental Services, under the same terms
and conditions as the agreement between the Contractor and Miami-Dade County pursuant to Contract
#8809-4-13.
2. The City has reviewed the contract and agrees to the termS and conditions and further agrees
to the fair and reasonableness of tile pricing. Contractor hereby agrees to provide such services under the same
price(s), terms and conditions as the contract found with Miami-Dade County Contract #8809-4-13, a copy or
which including any amendments thereto, is attached hereto and made a part hereo f by reterence.
3. All re1'erences in the contract between Contractor and Miami-Dade County shail be assumed
to pel1ain to, and are binding upon Contractor and the City of South Miami.
IN WITNESS WHEREOF, and as the duly authorized act of the parties, the undersigned representatives
of the parties hereto have caused this instrument to be signed in their respective names by their proper ofticials and
to be attested by their respective Clerks the day and year first above written.
ATTEST:
By: ..
--~~~~~--~~~~-Maria [vI. Menendez. CMC
City Clerk
Read and Approved as to Form, Language,
Legality and Execution Thereof
By: ~~_~::::-=_
Thomas p, Pepe
City Attorney
ame a d title of signatory above)
CITY OF SOUTH MIAMI
__ ~By:
Steven J. Alexander
City Manager
MIAMI·
Dm
I BID NO.: 8809-4/13 I
OPENING: 2:00 P.M.
WEDNESDAY
September 10, 2008
MIAMI-DADE COUNTY, FLORIDA
INVITATION
TO BID
TITLE:
VEHICLE RENTAL SERVICES
THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:
BID DEPOSIT AND PERFORMANCE BOND: ........................ N/A
CATALOGUE AND LISTS: ........................................................ N/A
CERTIFICATE OF COMPETENCy: ........................................ N/A
EQUIPMENT LIST: ..................................................................... N/A
EXPEDITED PURCHASING PROGRAM (EPP) N/A
INDEMNIFICATIONIINSURANCE: ......................................... SEE SECTION 2, PARAGRAPH 2.11
LIVING WAGE: .......................................................................... N/A
PRE-BID CONFERENCEIWALK-THRU: ................................ SEE SECTION 2, PARAGRAPH 2.3
SMALL BUSINESS ENTERPRISE MEASURE: ...................... SEE SECTION 2, PARAGRAPH 2.2
SAMPLESIINFORMATION SHEETS: ..................................... N/A
SECTION3-MDHA: .................................................................. N/A
SITE VISIT/AFFIDAVIT: ........................................................... N/A
USER ACCESS PROGRAM: ...................................................... SEE SECTION 2, PARAGRAPH 2.21
VEHICLE LICENSE REQUIREMENTS: ................................. SEE SECTION 2, PARAGRAPH 2.26
FOR INFORMATION CONTACT:
KM! RA AT 305-375-1291; OR VIA EMAIL: KMRA@MIAMIDADE.GOV
IMPORTANT NOTICE TO BIDDERS:
PLEASE COMPLETE, SIGN AND SUBMIT THE AFFIDAVITS ATTACHED TO THIS
SOLICIT A TION
MIAMI-DADE COUNTY
DEPARTMENT OF PROCUREMENT MANAGEMENT
PURCHASING DIVISION
FAILURE TO COMPLETE THE CERTIFICATION REGARDING LOCAL PREFERENCE ON
PAGE ~ OF SECTION 4, BID SUBMITTAL FORM SHALL RENDER THE VENDOR
INELIGIBLE FOR LOCAL PREFERENCE
FAILURE TO SIGN PAGE ~ OF SECTION 4, BID SUBMITTAL FORM WILL RENDER
YOUR BID NON-RESPONSIVE
MIAMI·
~
MIAMI-DADE COUNTY, FLORIDA
INVITA TION TO BID
Bid Number: 8809-4/13
Title: VEHICLE RENTAL SERVICES
Sr. Procurement Contracting Agent: Km! Ra, CPPO, CPPB, C.P.M.
Bids will be accepted until 2:00 p.m. on Wednesday, September 10,2008.
Bids will be publicly opened. The County provides equal access and does not discriminate on
the basis of disability in its programs or services. It is our policy to make all communication
available to the public, including those who may be visually or hearing impaired. If you
require information in a non-traditional format please call 305-375-5278.
Instructions: Each Bid submitted to the Department of Procurement Management shall have
the following information clearly marked on the face of the envelope: the Bidders name, return
address, Bid number, opening date of the Bid and the title of the Bid. Included in the envelope
shall be an original and two copies of the Bid Submittal, plus attachments if applicable. Failure
to comply with this requirement may result in your Bid not being considered for award.
All Bids must be submitted in a sealed envelope or container and will be opened promptly at
the time indicated in this solicitation document. Any Bid received after the first Bid has been
opened will be returned to the Bidder unopened. The County does not accept responsibility for
delays, natural or otherwise.
NOTICE TO ALL BIDDERS:
• FAILURE TO SIGN THE BID SUBMITTAL FORM WILL RENDER YOUR BID
NON-RESPONSIVE.
• THE BID SUBMITTAL FORM CONTAINS IMPORTANT CERTIFICATIONS
THAT REQUIRE REVIEW AND COMPLETION BY ANY VENDOR RESPONDING
TO THIS SOLICITATION
MIAMI-DADE COUNTY BID NO.: 8809-4/13
SECTION 1
GENERAL TERMS AND CONDITIONS
Vehicle Rental Services
1.1. DEFINITIONS
Bid -shali refer to any offer(s) submitted in response to this
solicitation.
Bidder -shall refer to anyone submitting a Bid in response to this
solicitation.
Bid Solicitation -shall mean this solicitation documentation, including
any and all addenda.
Bid Submittat Form -defines the requirement of items to be
purchased, and must be completed and submitted with Bid. The
Bidder should indicate its name in the appropriate space on each
page.
County -shall refer to Miami-Dade County, Florida
DPM -shall refer to Miami-Dade County's Department of Procurement
Management.
Enrolled Vendor -shall refer to a firm that has completed the
necessary documentation in order to receive Bid notifications from the
County.
Registered Vendor -shall refer to a firm that has completed the
Miami-Dade County Business Entity Registration Application and has
satisfied all requirements to enter into business agreements with the
County.
The Vendor Registration Package -shall refer to the Business Entity
Registration Application.
For additional information about on-line vendor enrollment or
vendor registration contact the Vendor Assistance Unit at 111
N.W. 1" Street. 13'h Floor, Miami, FL 33128, Phone 305-375-5773.
Vendors can enroll online and obtain forms to register by visiting
our web Site at l!tW]N..d!liamlfjl!flg.qov/illm!
1.2. INSTRUCTIONS TO BIDDERS
A. Bidder Qualification
It is the policy of the County to encourage full and open competition
among aU available qualilied vendors. All vendors regularly engaged in
the type of work specified in the Bid SOlicitation are encouraged to
submit Bids. Vendors may enroll with the Couoly to be included on a
notification list for selected categories of goods and services. To be
eligible for award of a contract (including small purchase orders).
Bidders must become a Registered Vendor. Only Registered Vendors
can be awarded County contracts. Vendors are required to register
with the County by contacting the Vendor Assistance Unit. The County
endeavors to obtain the participation of all qualified small business
enterprises. For information and to apply for certification, contact the
Department of Small BUSiness Development at 111 N.W. 1 Street, 19th
Floor. Miami. FL 33128-1900, or telephone at 305-375-3111. County
employees and board members wishing to do business with the
County are referred to Section 2-11.1 ofthe Miami-Dade County Code
relating to Conflict of Interest and Code of Ethics.
B. Vendor Registration
To be recommended for award the County requires that vendors
complete a Miami-Dade County Vendor Registration Package.
Effective June 1, 2008, a new Vendor Registration package, including
a Uniform Affidavit Packet (Affidavit form), must be completed by
vendors and retumed to the Department of Procurement Management
(DPM). Vendor ASSistance Unit, within fourteen (14) days of
notification of the intent to recommend for award. In the event the
Vendor Registration Package is not properly completed and returned
within the specified time. the County may in its sole discretion. award
to the next lowest responsive, responsible Bidder. The Bidder is
responsible for obtaining the Vendor Registration Package, including
all affidavits by downloading from the DPM website at
WWw.miamldade.gov or from the Vendor Assistance Unit at 111 N.W.
1" Street, 13th Floor, Miami. FL 33128.
Bidders are required to affirm that all information submitted with the
Vendor Registration Package is current, complete and accurate. at the
time they submit a response to a Bid Solicltation. by completing the
provided Affirmation of Vendor Affidavit form.
In becoming a Registered Vendor with Miami-Dade County, the vendor
confirms its knowledge of and commitment to comply with the
following:
1. Miami·Dade County Ownership Disclosure Affidavit
(Sec. 2-6.1 of the County Code)
2. Miami-Dade County Employment Disclosure Affidavit
(County Ordinance No. 90-133. amending SeGtion 2.8-1(d)(2)
of the County Code)
3. Miami-Dade Employment Drug-free Workplace Certification
(Section 2-8. 1.2(b) of the County Code)
4. Miami-Dade Disability and Nondiscriminat/on Affidavit
(Article 1, Section 2-8.1.5 Resolution R182-00 Amending
R-385-95)
5. Miami-Dade County Debarment Disclosure Affidavit
(Section 10.38 of the County Code)
6. Miami-Dade County Vendor Obligation to County
Affidavit
(Section 2-8. 1 of the County Code)
7. Miami-Dade County Code of Business Ethics Affidavit
(Article 1, Section 2-8.1(i) and 2-11(b)(1) of the County Code
through (6) and (9) of the County Code and County Ordinance No
00-1 amending Section 2-11.1(c) of the County Code)
6. Miami·Dade County Family Leave Affidavit
(Arlicle Vat Chapter 11 ot the County Code)
9. Miami-Dade County Living Wage Affidavit
(Section 2-8.9 of/he County Code)
10. Miami-Dade County Domestic Leave and Reporting Affidavit
(Article 8, Section 11A-60 11A-67 ofthe County Code)
11. Subcontracting Practices
(Ordinance 97-35)
12. Subcontractor ISupplier Usting
(Ordinance 97-104)
13. Environmentally Acceptable Packaging
Resofu/ion (R-738-92)
14. W-9 and 8109 Forms
The vendor must furnish these forms as required by the Intemal
Revenue Service.
15. Social Security Number
In order to establish a file for your firm. you must provide your
firm's Federal Employer Identification Number (FEIN). If no FEIN
eXists, the SOCial Security Number of the owner or individual must
be provided. This number becomes your ·County Vendor
Number". To comply with Section 119.071(5) of the Florida
Statutes relating to the collection of an individual's Social Security
Number. be aware that DPM requests the Social Security
Number for the following purposes:
• Identification of individual account records
• To make payments to individuaUVendor for gOOds and
services provided to Miami-Dade County
• Tax reporting purposes
• To provide a unique identifier in the vendor database that
may be used for searching and sorting departmental records
16. Office of the Inspector General
Pursuantto Section 2-1076 of the County Code.
17. Small BuSiness Enterprises
The County endeavors to obtain the participation of al/ small
business enterprises pursuant to Sec/ions 2-8.2. 2-8.2.3 and
2-8.2.4 of the County Code and TIlle 49 ofthe Code of Fedaral
Regulations.
18. Antitrust Laws
By acceptance of any contract. the vendor agrees to comply
with all antitrust laws of the United States and the State of
Florida.
Revised 5/27/08
MIAMI-DADE COUNTY BID NO.: 8809-4/13
SECTION 1
GENERAL TERMS AND CONDITIONS
Vehicle Rental Services
C. PUBLIC ENTITY CRIMES
To be eligible for award of a contract, firms wishing to do
business with the County must comply with the following:
Pursuant to Section 287.133(2)(a) of the Florida Statutes, a person or
affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a Bid on a contract
to provide any goods or services to a public entity, may not submit a
Bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit Bids on leases of real
property to a public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with
any public entity, and may not transact business with any public entity
in excess of the threshold amount provided in Section 287.017 of the
Florida Statutes, for CATEGORY TWO for a period of 36 months from
the date of being placed on the convicted vendor list.
O. Request for Additional Information
1. Pursuant to Section 2-11.1(1) of the County Code, all Bid
Solicitations, once advertised and until an award recommendation
has been forwarded to Ihe appropriate authority are under the
"Cone of Silence". Any communication or inquiries, except for
clarification of process or procedure already contained in the
solicitation, are to be made in writing to the attention of the
Procurement Agent identified on the fronl page of the solicitation.
Such inquiries or request for information shall be submitted to the
procurement agent in writing and shall contain the requester's
name, address, and telephone number. If transm~ted by
faCSimile, the request should also include a cover sheet with
Bidder's facsimile number. The requestor must also file a copy of
this written request with the Clerk of the Board, 111 NW 1" Street,
l?,h Floor, suite 202, Miami, Florida 33128-1983 or email
.£I.Qf.kbcg@ml!Jmiclade.gqy.
2. The Department of Procurement Management may issue an
addendum in response to any inquiry received, prior to Bid
opening, which changes, adds to or clarifies the terms, provisions
or requirements of the solicitation. The Bidder should not rely on
any represenlation, statement or explanation whether written or
verbal, other than those made in this Bid Solicitation document or
in any addenda issued. Where there appears to be a conflict
between this Bid Solicitation and any addenda, the last addendum
issued shall prevail. .
3. It is the Bidder's responsibility to ensure receipt of all addenda,
and any accompanying documentation, The Bidder is required to
submit with its Bid a signed "Acknowledgment of Addenda" form,
When any addenda have been issued.
E. Contents of Bid Solicitation and Bidders' Responsibilities
1. It is the responsibility of the Bidder to become thoroughly familiar
with the Bid requirements, terms and conditions of this solicitation.
Pleas of ignorance by the Bidder of conditions that exist or that
may exist will nol be accepted as a basis for varying the
requirements of the County, or the compensation to be paid to the
Bidder.
2. In the event a Bidder wishes to protest any part of the General
Condilions, Special Conditions and/or Technical Specifications
contained in the Bid SOlicitation it must file a notice of protest in
writing with the issuing department no later than 48 hours prior to
the Bid opening date and hour specified in the solicitation. Failure
to life a timely notice of protest will constitute a waiver of
proceedings.
3. This solicitation is subject to all legal requirements contained in
the applicable County Ordinances, Administrative Orders, and
Resolutions, as well as all applicable State and Federal Statutes.
Where conflict exists between this Bid Solicitation and these legal
requirements, the authority shall prevail in the fOllowing order:
Federal, State and local.
4. It is the responsibility of the Bidder/Proposer, prior to conducting
any lobbying regarding this solicitation to file the appropriate
form with the Clerk of the Board stating that a particular
lobbyist is authOrized to repres1l/lt tfUt Blddqr{proQQUr. The
BiddEn/Proposer shall also file a form with the Clerk of the Board
at thE! point in time at which a lobbyist is no longer authorized to
represent said Bidderl Proposer. Failure of a BidderlProposer to
file the appropriate form required, in relation to each solicitation,
may be considered as evidence that the Bidder/Proposer is not a
responSible contractor.
II
F. Change or Withdrawal of Bids
1. Changes to Bid -Prior to the scheduled Bid opening a Bidder may
change ils Bid by submitting a new Bid, (as indicated on the cover
page) with a letter in writing on Ihe firms letterhead, signed by an
authorized agent stating that the new submittal replaces the
original submittal. The new submittal shall contain the letter and
all information as required for submitting the original Bid. No
changes to a Bid will be accepted after the Bid has been opened.
2. Withdrawal of Bid -A Bid shall be irrevocable unless the Bid is
withdrawn as provided herein. Only a written letter received by
OPM prior to the Bid opening date may withdraw a bid. A bid may
also be withdrawn ninety (90) days after the Bid has been opened
and prior to award, by submitting a fetter to the contact person
identified on the front cover of this Bid Solicitation. The
withdrawal letter must be on company letterhead and signed by
an authorized agent of the Bidder.
G. Conflicts Within The Bid Solicitation
Where there appears to be a conflict between the General Terms
and Conditions, Special Conditions, the Technical SpeCifications,
the Bid Submittal Section, or any addendum issued, the order of
precedence shalt be: the last addendum issued, the Bid Submittal
Section, the Technical SpeCifications, the Special Conditions. and
then the General Terms and Conditions.
H. Prompt Payment Terms
1. It is the policy of Miami-Dade County that payment for all
purchases by County agencies and the PubliC Health Trust shall
be made in a timely manner and that interesl payments be made
on late payments. In accordance with Florida Statutes, Section
218.74 and Section 2-8.1.4 of the Miami-Dade County Code, the
time at which payment shall be due from the County or Ihe Public
Health Trust shall be forty-five (45) days from receipl of a proper
invoice. The lime at which payment shalf be due to small
businesses shall be thirty (30) days from receipt of a proper
inVOice. All payments due from the County or the Public Health
Trust, and· not made within the time speCified by this section, shall
bear interest from thirty (30) days after the due date at the rale of
one percent (1 %) per month on the unpaid balance. Further,
proceedings to resolve disputes for payment of obligations shall
be concluded by final written deciSion of the County Manager, or
his or her designee(s), not later than sixty (60) days after the date
on which the proper invoice was received by the County or the
PubliC He;;!lIh Trust.
2. The Bidder may offer cash discounts for prompt payments;
however, such discounts will not be considered in determining the
lowest price during bid evaluation. Bidders are requested to
provide prompt payment terms in the space provided on the Bid
submittal signature page ofthe solicitation.
1.3. PREPARATION OF BIDS
A. The Bid submittal form defines requirements of items to be
purchased, and must be completed and submitted with the Bid.
Use of any other form will result in the rejection of the Bidder's
offer.
B. The Bid submittal form must be legible. Bidders shall use
typewriter, computer or ink. All changes must be crossed out and
initialed in ink. Failure to comply with these requirements may
cause the Bid to be rejected.
C. An authorized agent of the Bidder's firm must sign the Bid
submittal form. FAILURE TO SIGN THE BID SUBMITfAL FORM
SHALL RENDER THE BID NON-RESPONSIVE.
O. The Bidder may be considered non·responsive if bids are
conditioned to modifications, changes, or revisions to the terms
and conditions of this solicitation.
E. The Bidder may submit altemate Bid(s) for the same SOlicitation
provided that such offer is allowable under the terms and
conditions. The alternate Bid must meet or exceed the minimum
requirements and be submitted on a separate Bld submittal
marked "Altemate Bid".
F. When there is a discrepancy between the unit prices and any
extended prices. the unit prices will prevail.
Revised 5/27/08
MIAMI-DADE COUNTY BID NO.: 8809-4/13
SECTION 1
GENERAL TERMS AND CONDITIONS
Vehicle Rental Services
1.4. CANCELLATION OF BID SOLICITATION
Miami-Dade County reserves the right to cancel. in whole or in part.
any Invitation to Bid when it is in the best interest of the County.
1.5. AWARD OF BID SOLICITATION
A. This Bid may be awarded to the responsible Bidder meeting all
requirements as set forth in the solicitation. The County reserves
the right to reject any and all Bids, to waive irregularities or
technicamies and to re-advertise for all or any part of this Bid
Solicitation as deemed in its best interest. The County shall be the
sole judge of its best interest.
B. When there are multiple line items in a solicitation, the County
reserves the right to award on an individual item basis, any
combination of items, total low Bid or in whichever manner
deemed in the best interest ofthe County.
C. The County reserves the right (0 reject any <lnd <III BIds if it is
determined that prices are excessive, best offers are determined
to be unreasonable, or it is otherwise determined to be in the
County's best interest to do so.
D. The County reserves the right to negotiate prices with the low
bidder, provided that the scope of work of this solicitation remains
the same.
E. Award of this Bid SOlicitation will only be made to firms that have
completed the Miami-Dade County Business Entity Registration
Application and that satisfy all necessary legal requirements to do
business with Miami·Dade County. Firms domiciled in Miami-
Dade County must present a copy of their Miami-Dade County
issued Local Business Tax Receipt.
F. Pursuant to County Code Section 2-8.1(g), the Bidder's
performance as a prime contractor or subcontractor on previous
County contracts shall be taken into account in evaluating the Bid
received for this Bid Solicitation.
G. To obtain a copy of the Bid tabulation, Bidder(s) shall enclose an
appropriately sized self-addressed stamped envelope or make a
request bye-mail. Bid results will not be given by telephone or
facsimile.
H. The Bid Solicitation, any addenda and/or properly executed
modifications, the purchase order, and any change order(s) shall
constitute the contract.
I. In accordance with Resolution R-1574-88, the Director of DPM
will decide all tie Bids.
J. Award of this Bid may be predicated on compliance with and
submittal of ail required documents as stipulated in the Bid
Solicitation.
1.6. CONTRACT EXTENSION
A. The County reserves the right to exercise its option to extend a
contract for up to one hundred-eighty (180) calendar days beyond
the current contract period and will notify the contractor in writing
of the extension.
B. This contract may be extended beyond the initial one hundred·
eighty (180) day extension period upon mutual agreement
between the County and the successful Bidder(s) upon approval
by the Board of County Commissioners.
1.1. WARRANTY
All warranties express and implied, shall be made available to the
County for goods and services covered by this Bid Solicitation. All
goods furnished shall be fully guaranteed by the successful Bidder
against factory defects and workmanShip. At no expense to the
County, the successful Bidder shall correct any and ail apparent and
latent defects that may occur within the manufacturer's standard
warranty. The Special Conditions of the Bid Solicitation may
supersede the manufacturer's standard warranty.
1.8. ESTIMATED QUANTITIES
Estimated quantities or dollars are for Bidder's guidance only: (a)
estimates are based on the County's antiCipated needs and/or usage
during a previous contract period and; (b) the County may use these
estimates to determine the low Bidder. Estimated quantities do not
contemplate or include possible additional quantities that may be
ordered by other government, quasi-governmenl or non-profit entities
utilizing this contract under the Joint Purcllase portion of the County
User Access Program (UAP) described in Section 2.21 of this contract
soliCitation and the resulting contract, if that section is present in this
solicitation document. No guarantee is expressed or implies as to
III
quantities or dollars that will be used during the contract period. The
County is not obligated to place any order for the given amount
subsequent to the award of this Bid Solicitation.
1.9. NON-EXCLUSIVITY
It is the intent of the County to enter into an agreement with the
successful Bidder that will satisfy its needs as describe herein.
However, the County reserves the right as deemed in its best interest
to perform, or cause to be performed, the work and services, or any
portion thereof, herein described in any manner it sees fit, including but
not limited to: award of other contracts, use of any contractor, or
perform the work with its own employees.
1.10. LOCAL PREFERENCE
The evaluation of competitive bids is subject to Section 2-8.5 of the
Miami·Dade County Code, which, except where contrary to federal and
state law, or any other funding source requirements, provides that
preference be given to local businesses. A local business shall be
defined as:
1. a business that has a valid local Business Tax Receipt, issued
by Miami·Dade County at least one year prior to bid or proposal
submission, that is appropriate for the goods, services or
construction to be purchased;
2. a business that has physical business address located within
the limits of Miami-Dade County from which the vendor
operates or perfonns business. Post Office Boxes are not
verifiable and shall not be used for the purpose of establishing
said physical address; and
3. a business that contributes to tha economic development and
well· being of Miami-Dade County in a verifiable and
measurable way. This may include but not be limited to the
retention and expansion of employment opportunities and the
support and increase in the County's tax base. To satisfy this
requirement, the vendor shall affirm in writing its compliance
with either of the following objective criteria as of the bid or
proposal submission date stated in the solicitation:
(a) vendor has at least ten (10) permanent full time
employees, or part time employees equivalent to 10 FTE
("full·time equivalent" employees working 40 hours per
week) that live in Miami·Dade County, or at least 25% of
its employees that live in Miami-Dade County, or
(b) vendor contributes to the County's tax base by paying
either real property taxes or tangible personal property
taxes to Miami-Dade County, or
(c) some other verifiable and measurable contribution to the
economic development and well·being of Miami·Dade
County.
When there is a responsive bid from a Miami-Dade local business
within 10% of the lowest price submitted by a responsive non-local
business, the local business and the non-local low bidder shail have
the opportunity to submit a best and final bid equal to or lower than the
amount of the low bid previously submitted by the non-local business.
At this time, there is an interlocal agreement in effect between Miami-
Dade and Broward Counties until September 2009. Therefore, a
vendor which meets the requirements of (1), (2) and (3) above for
Broward County shall be considered a local business pursuant to this
Section.
1.11. CONTINUATION OF WORK
Any work that commences prior to and will extend beyond the
expiration date of the current contract period shall, unless terminated
by mutual written agreement between the County and the successfUl
Bidder, continue until completion at the same prices, terms and
conditions.
Revised 5/27/08
MIAMI-DADE COUNTY BID NO.: 8809-4/13
SECTION 1
GENERAL TERMS AND CONDITIONS
Vehicle Rental Services
1.12. BID PROTEST
A. A recommendation for contract award or rejection of award may
be protested by e Bidder in accordance with the procedures
contained in Sections 2-8.3 and 2·8.4 of the County Code, as
amended, and as established in Administrative Order No.3-21.
B. A written intent to protest shall be filed with the Clerk of the
Board and mailed to all participants in the competitive process
and to the County Attorney within three (3) County work days of
the filing of the County Manager's recommendation. This three-
day period begins on the County workday after the filing of the
County Manager's recommendation. Such written intent to
protest shall state the particular grounds on which it is based
and shall be accompanied by a filing fee as detailed in Para C
below.
C. The written intent to pretest shall be accompanied by a non-
refundable filing fee, payable to the Clerk of the Board, in
accordance with the schedule provided below:
Award Amount
$25,000-$250,000
$250,001-$500,000
$500,001-$5 million
Over $5 million
FilingFeo
$500
$1,000
$3,000
$5,000
The protester shall thon file all pertinent documents and
supporting evidence with the Clerk of the Board and mail copies
to all participants in the competitive process and to the County
Attomey within three (3) County workdays after the filing of a
written intent to protest.
D. For award recommendations greater than $250,000 the following
shalf apply:
The County's recommendation to award or reject will be
immediately communicated (via mail, fax or email) to all
participants in the competitive process and filed with the Clerk of
the Board.
E. For award recommendations from $25,000 to $250,000 the
following shall apply:
Each County workday, as appropriate, recommendations to
award or reject will be posted in the lobby of the Stephen P.
Clark Center, located at 111 N.W. 1" Street. Participants may
also view recommendations to award on-line at the DPM website
or call the contact person as identified on the cover page of the
Bid SOlicitation.
1.13. RULES, REGULATIONS AND LICENSES
The successful Bidder shall comply with all laws and regulations
applicable to provide the goods and/or services specified in this Bid
SoliCitation. The Bidder shall be familiar with all federal, state and local
laws that may in affect the goods and/or services offered.
1.14. PACKAGING
Unless otherwise specified in the Special Conditions or Technical
Specifications, all containers shall. be suitable for shipment and/or
storage and comply with Resolution No. 738-92.
1.15. SUBCONTRACTING
Unless otherwise specified in this Bid Solicitation, the successful
Bidder shall not subcontract any portion of the work wHhout the prior
written consent of the County. The ability to subcontract may be
further limited by the Special Conditions. Subcontracting without the
prior consent of the County may result in termination of the contract for
default. When Subcontracting is allowed the Bidder shall comply with
County Resolution No. 1634-93, Section 1()"34 of the County Code
and County Ordinance No. 97-35.
1.16. ASSIGNMENT
The successful Bidder shall not assign, transfer, hypothecate, or
otherwise dispose of this contract, including any righls, title or interest
therein, or ils power to execute such contract to any person, company
or corporation without the prior written consent of the County.
1.17. DELIVERY
Unless otherwise specified in the Bid Solicitation, prices quoted shall
be F .O.B. OestlnaUon. Freight shall be included in the proposed price.
IV
1.18. RESPONSIBILITY AS EMPLOYER
The employee(s) of the successful Bidder shall be considered to be at
all times rrs employee(s), and not an employee(s) or agent(s) of the
County or any of its departments. The successful Bidder shall provide
competent and physically employee(s) capable of performing the work
as required. The County may require the successful Bidder to remove
any employee it deems unacceptable. All employees of the successful
Bidder shall wear proper identification.
1.19. INDEMNIFICATION
The successful Bidder shall indemnify and hold harmless the County
and its officers, employees, agents and instrumentamies from any and
all liability. losses or damages, including attorney's fees and costs of
defense, which the County or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits,
causes of actions or proceedings of any kind or nature arising out of,
relating to or resulting from the performance of the agreement by the
successful Bidder or its employees, agents, servants, partners,
principals or subcontractors. The successful Bidder shall pay all
claims and losses in connection therewith, and shall investigate and
defend all claims, suits or actions of any kind or nature in the name of
the County, where applicable, including appellate proceedings, and
shall pay all costs, judgments, and attorney's fees which may be
Incurred thereon. The successful Bidder expressly understands and
agrees that any insurance protection required by this Agreement or
otherwise provided by the successful Bidder shall in no way limit the
responsibility to indemnify, keep and save harmless and defend the
County or its officers, emplOyees, agents and instrumentalities as
herein provided.
1.20. COLLUSION
Where two (2) or more related parties, as defined herein, each submit
a Bid for any contract, such Bids shall be presumed to be collusive.
The foregoing presumption may be rebutted by the presentation of
evidence as to the extent of ownership, control and management of
such related parties in preparation and submittal of such Bids. Related
parties shall mean Bidder or the principals thereof which have a direct
or indirect ownership interest in another Bidder for the same contract
or in which a parent company or the principals thereof of one (1)
Bidder have a direct or indirect ownership interest in another Bidder for
the same contract. Furthermore, any prior understanding, agreement,
or connection between two or more corporations, firms, or persons
submitting a bid for the same materials, supplies, services, or
equipment shall also be presumed to be collusive. Bids found to be
collusive shall be rejected. Bidders who have been found to have
engaged in collusion may be considered non-responsible, and may be
suspended or debarred, and any contract resulting from collusive
Bidding may be terminated for default.
1.21. MODIFICATION OF CONTRACT
The contract may be modified by mutual consent, in writing through the
issuance of a modification to the contract, purchase order, change
order or award sheet, as appropriate.
1.22. TERMINATION FOR CONVENIENCE
The County, at its sole discretion, reselVes the right to terminate this
contract without cause upon thirty (30) days written notice. Upon
receipt of such notice, the successful Bidder shall not incur any
additional costs under this contract. The County shall be liable only for
reasonable costs incurred by the successful Bidder prior to notice of
termination. The County shall be the sole judge of "reasonable costs.'
1.23. TERMINATION FOR DEFAULT
The County reserves the right to terminate this contract, in part or in
whole, or place the vendor on probation in the event the successful
Bidder fails to perform in accordance with the terms and condrrions
stated herein. The County further reserves the right to suspend or
debar the successful Bidder in accordance with the appropriate County
ordinances, resolutions and/or administrative orders. The vendor will
be notified by letter of the County's intent to terminate. In the event of
termination for default, the County may procure the required goods
and/or services from any source and use any method deemed in its
best interest. All re-procurement cost shall be bome by the successful
Bidder.
Revised 5/27/08
MIAMI-DADE COUNTY BID NO.: 8809-4/13
SECTION 1
GENERAL TERMS AND CONDITIONS
Vehicle Rental Services
1.24. FRAUD AND MISREPRESENTATION
Pursuant to Section 2-8.1.4 of the Miami-Dade County Code, any
individual, corporation or other entity that attempts to meet its
contractual obligations with the County through fraud,
misrepresentation or material misstatement, may be debarred for up to
five (5) years. The County as a further sanction may terminate or
cancel any other contracts with such individual, corporation or entity.
Such individual or entity shall be responsible for all direct or indirect
costs associated with termination or cancellation, including attorney's
fees.
1.25. ACCESS TO RECORDS
The County reserves the right to require the Contractor to submit to an
audit by Audit and Management Services or other auditor of the
County's choosing at the Contractor's expense. The Contractor shall
provide access to all of ils records, which relate directly or indirectly to
this Agreement at its place of business during regular bUSiness hours.
The Contractor shall retain all records pertaining to this Agreement and
upon request make them available to the County for three years
following expiration of the Agreement The Contractor agrees to
provide such assistance as may be necessary to facilitate the review or
audit by the County to ensure compliance with applicable accounting
and financial standards.
1.26 OFFICE OF THE INSPECTOR GENERAL
Miami-Dade County has established the Office of the Inspector
General, which is authorized and empowered to review past, present,
and proposed County and Public Health Trust programs, contracts,
transactions, accounts, records and programs. The Inspector General
(tG) has the power to subpoena witnesses, administer oaths, require
the prodUction of records and monitor existing projects and programs.
The Inspector General may, on a random basis, perform audits on all
County contracts. The cost of random audits Shall be incorporated into
the contract price of all contracts and shall be one quarter (114) of one
(1) percent of the contract price, except as othelWise provided in
Section 2-1076(c)(8) of the County Code.
1.27 PRE-AWARD INSPECTION
The County may conduct a pre-award inspection of the bidder's site or
hold a pre-award qualification hearing to determine if the bidder is
capable of performing the requirements of this bid solicitation.
1.28 PROPRIETARY/CONFIDENTIAL INFORMATION
Bidders are hereby notified that all infonnation submitted as part of. or
in support of bid submittals will be available for public inspection after
opening of bids in compliance with ,Chapter 119 of the Florida Statutes;
popularly know as the "Public Record law." The bidder shall not
submit any information in response to this invitation. which the bidder
considers to be a trade secret, proprietary or confidential. The
submission of any information to the County in connection with this
inVitation shall be deemed conclusively to be a waiver of any trade
secret or other protection, which would othelWise be available to the
bidder. In the event that the bidder submits information to the County
in violation of this restriction, either inadvertently or intentionally and
clearly identifies that information in the bid as protected or confidential,
the County shall endeavor to redact and return that informatioo to the
bidder as quickly as possible, and if appropriate, evaluate the balance
of the bid. The redaction or retum of information pursuant to this
clause may render a bid non-responsive.
1.29. HEALTH INSURANCE PORTABILITY AND
ACCOUNTABILITY ACT (HIPAA)
Any person or entity that performs or assists Miami-Dade County with
a function or activity involving the use or disclosure of "individually
identifiable heaith information (IIHt) and/or Protected Health
Information (PHI) shall comply with the Health Insurance Portability
and Accountability Act (HIPAA) of 1996 and the Miami-Dade County
Privacy Standards Administrative Order. HIPAA mandates for privacy,
secunty and electronic transfer standards that include but are not
limited to:
1. Use of information only for performing services required by
the contract or as required by law;
2. Use of appropriate safeguards to prevent non-permitted
disclosures;
v
3. Reporting to Miami-Dade County of any non-permitted use
or disclosure;
4_ Assurances that any agents and subcontractors agree to
the same restrictions and conditions that apply to the
Bidder/Proposer and reasonable assurances that ilHI/PHI
will be held confidential;
5. Making Protected Health Informalion (PHI) available to the
customer;
6. Making PHI available to the customer for review and
amendment; and incorporating any amendments requested
by the customer;
7. Making PHI available to Miami-Dade County for an
accounting of disclosures; and
8. Making internal practices, books and records related to PHI
available to Miami-Dade County for compliance audits.
PHI shall maintain its protected status regardless of the form and
method of transmission (paper records, and/or electroniC transfer of
data). The Bidderl Proposer must give ils customers written notice of
its privacy Information practices including specifically, a description of
the types of uses and disclosures that would be made with protected
health information.
1.30. CHARTER COUNTY TRANSIT SYSTEM SALE
SURTAX
When proceeds from the Charter County Transit System Sales Surtax
levied pursuant to Section 29.121 of the Code of Miami-Dade County
are used to pay for all or some part of the cost of this contract, no
award of a Blanket Purchase Order (BPO) for Transit/Public Works as
part of a mUl!i-department contract, nor an award of a contract solely
for the use of Transit/Public Works shall be effective and thereby give
rise to a contractual relationship with the County for Transit/Public
Works purchases unless and until both the following have occurred: 1)
the County Commission awards the contract, and such award
becomes final (either by expiration of 10 days after such award without
veto by the Mayor, or by Commission override of a veto); and, 2)
either, i) the Citizens' Independent Transportation Trust (CITT) has
approved inclusion of TransitlPublic Works in this contract, or, Ii) in
response to the Clrrs disapproval, the County Commission reaffirms
Transit/Public Work's inclusion in the contract by two-thirds (2/3) vote
of the Commission's membership and such reaffirmation becomes
final.
1.31 LOBBYIST CONTINGENCY FEES
A) In accordance with Section 2-11.1(s) of the Code of Miami-Dade
County, after May, 16, 2003, no person may, in whole or in part, pay,
give or agree 10 payor give a contingency fee to another person. No
person may, in whole or in part, receive or agree to receive a
contingency fee.
S) A contingency fee is a fee. bonus, commission or non-monetary
benefit as compensation which is dependant on or in any way
contingent upon the passage, defeat, or modification of: 1) any
ordinance, resolution, action or decision of the County Commission; 2)
any action, deciSion or recommendation of the County Manager or any
County board or commlltee; or 3) any action, decision or
recommendation of any County personnel during the time period of the
entire deciSion-making process regarding such action, decision or
recommendation which forseeably will be heard or reviewed by the
County Commission or a County board or committee.
1.32 COMMISSION AUDITOR -ACCESS TO RECORDS
Pursuant to Ordinance No. O:!·2, all vendors receiving an award of the
contract resulting from this solic~ation will grant access to the
Commission AudItor to all financial and performance related records,
property, and equipment purchased in whole or in part with
government funds.
Revised 5/27/08
MIAMI-DADE COUNTY
SECTION 2
SPECIAL CONDITIONS
Vehicle Rental Services
BID NO.: 8809-4/13
2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR THE COUNTY:
The purpose of this solicitation is to establish a contract for the purchase of vehicle rental
services for several Miami-Dade County departments on an as needed when needed basis.
2.2 SMALL BUSINESS CONTRACT MEASURES FOR SOLICITATIONS GREATER
THAN $50,000 (Bid Preference)
2.2.1 A Small Business Enterprise (SBE) bid preference applies to this solicitation.
2.2.2 A 10% percent bid preference shall apply to contracts $1 million or less and 5%
percent on contracts greater than $1 million. A SBElMicro Business Enterprise must
be certified by the Department of Business Development (DBD) for the type of goods
and/or services the Enterprise provides in accordance with the applicable Commodity
Code(s) for this solicitation. For certification information, contact the Department of
Business Development at 305-375-3111 or access www.miamidade.gov/dbd.
2.2.3 The SBElMicro Business Enterprise must be certified by bid submission deadline, at
contract award and for the duration of the contract to remain eligible for the
preference.
2.3 PRE-BID CONFERENCE (RECOMMENDED):
2.3.1 A pre-bid conference will be held on Wednesday, September 3, 2008 at the Stephen
P. Clark Center, 111 NW 1st Street, 13 th Floor, in Conference Room No. A at
1 :30PM, to discuss the special conditions and specifications included within this
solicitation. It is recommended that a representative of the firm attend this conference
as the "cone of silence" will be lifted during the course of the conference and
informal communication can take place.
2.3.2 Vendors are requested to bring this solicitation document to the conference, as
additional copies may not be available.
2.4 TERM OF CONTRACT: ONE (1) YEAR
This contract shall commence on the first calendar day of the month succeeding approval of
the contract by the Board of County Commissioners, or designee, unless otherwise stipulated
in the Notice of Award Letter which is distributed by the County's Department of
Procurement Management, Purchasing Division; and contingent upon the completion and
submittal of all required bid documents. The contract shall expire on the last day of the one
(I)-year period.
-6-
Revised 5/27/08
MIAMI-DADE COUNTY
SECTION 2
SPECIAL CONDITIONS
Vehicle Rental Services
BID NO.: 8809-4/13
2.5 OPTION TO RENEW FOR AN ADDITIONAL FOUR (4) ONE-YEAR PERIODS
(With Price Adjustment):
2.5.1 The initial contract prices resultant from this solicitation shall prevail for one (1) year
from the contract's initial effective date. Prior to, or upon completion, of that initial
term of one (l) year, the County shall have the option to renew this contract for an
additional four (4) years on a year-to-year basis. Prior to completion of each contract
term of one year, the County may consider an adjustment to price based on the most
recent twelve-month change in the following pricing index: Consumer Price Index,
All Urban Consumers, All Items, in the Miami-Fort Lauderdale Area.
2.5.2 It is the vendor's responsibility to request any pricing adjustment under this
provision. For any adjustment to commence on the first day of any exercised option
period, the vendor's request for adjustment should be submitted 90 days prior to
expiration of the then current contract term. The vendor adjustment request should
not be in excess of the relevant pricing index change. If no adjustment request is
received from the vendor, the County will assume that the vendor has agreed that the
optional term may be exercised without pricing adjustment. Any adjustment request
received after the commencement of a new option period may not be considered.
2.5.3 The County reserves the right to reject any price adjustments submitted by the vendor
and/or to not exercise any otherwise available option period based on such price
adjustments. Continuation of the contract beyond the initial period, and any option
subsequently exercised, is a County prerogative, and not a right of the vendor. This
prerogative will be exercised only when such continuation is clearly in the best
interest of the County.
2.5.4 Should the vendor decline the County's right to exercise the option period, the
County may consider the vendor in default which decision may affect that vendor's
eligibility for future contracts.
2.6 METHOD OF AWARD: To Two (2) Vendors By Group
Award of this contract will be made to the two (2) lowest priced responsive, responsible
vendors on a group-by-group basis. To be considered for award by group, the vendor shall
offer prices for all items within a given group. The County will then select the vendors for
award for each group by totaling either the unit prices for all of the items within each group,
or if so structured, by totaling the extended pricing for each item within each group. If a
vendor fails to submit an offer for all items within the group, its offer for that specific group
will be rejected. While the award will be made to multiple vendors by group to assure
availability, the lowest priced vendor for each group will be given the first opportunity to
perform under this contract.
-7 -
Revised 5/27/08
MIAMI-DADE COUNTY BID NO.: 8809-4/13
SECTION 2
SPECIAL CONDITIONS
Vehicle Rental Services
2.7 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT:
If the vendor is awarded a contract under this solicitation, the prices proposed by the vendor
shall remain fixed and firm during the term of contract.
2.8 EXAMINATION OF COUNTY FACILITIES AND INSPECTION OF COUNTY
EQUIPMENT
INTENTION ALL Y OMITTED
2.9 EQUAL PRODUCT
INTENTION ALL Y OMITTED
2.10 LIQUIDATED DAMAGES
INTENTION ALL Y OMITTED
2.11 THIRD PARTY LIABILITY
The County assumes liability and holds the awarded vendor(s) harmless for all third party
losses that may ensue from any or all County department vehicle rentals under this contract,
subject to the limitations and maximum dollar limits established by Florida Statute 768.28.
2.12 BID GUARANTY
INTENTION ALL Y OMITTED
2.13 PERFORMANCE BOND
INTENTION ALL Y OMITTED
2.14 CERTIFICA TIONS
INTENTIONALLY OMITTED
2.15 METHOD OF PAYMENT: PERIODIC PAYMENTS FOR SERVICE
RENDERED
2.15.1 The County shall provide periodic payments for services rendered by the vendor. In
order for the County to provide payment, the vendor shall submit a fully documented
invoice that provides the basic information set forth below. The invoice shall be
submitted to the County department within thirty (30) calendar days after the service
has been rendered. It shall be understood that such invoices shall not be submitted for
payment until such time as the service has been completed and a County
representative has reviewed and approved the service.
2.15.2 All invoices shall contain the following basic information:
-8 -
Revised 5/27/08
MIAMI-DADE COUNTY BID NO.: 8809-4/13
I.
•
•
•
•
II.
•
III.
•
•
•
IV.
•
•
V.
•
•
SECTION 2
SPECIAL CONDITIONS
Vehicle Rental Services
Vendor Information:
The name of the business organization as specified on the contract between
Miami-Dade County and vendor
Date of invoice
Invoice number
Vendor's Federal Identification Number on file with Miami-Dade County
County Information:
Miami-Dade County Release Purchase Order or Small Purchase Order
Number
Pricing Information:
Unit price of the goods, services or property provided
Extended total price of the goods, services or property
Applicable discounts
Goods or Services Provided per Contract:
Description
QuantIty
Delivery Information:
Delivery terms set forth within the Miami-Dade County Release Purchase
Order
Location and date of delivery of goods, services or property
VI. Failure to Comply:
Failure to submit invoices in the prescribed manner will delay payment.
2.16 SHIPPING TERMS
INTENTIONALLY OMITTED
2.17 DELIVERY REQUIREMENTS
A vehicle shall be provided within the shortest time possible, but not to exceed one (l) hour
from the time of request. When a vehicle is not available during the prescribed one-hour
timeframe, a vehicle upgrade shall be supplied to the County. The vehicle upgrade shall be
charged at the same rate as the class of the original vehicle requested.
-9 -
Revised 5/27/08
MIAMI-DADE COUNTY
SECTION 2
SPECIAL CONDITIONS
Vehicle Rental Services
BID NO.: 8809-4/13
2.18 BACK ORDER ALLOWANCE
INTENTIONALLY OMITTED
2.19 WARRANTY REQUIREMENTS
INTENTIONALLY OMITTED
2.20 CONTACT PERSON:
For any additional information regarding the terms and conditions of this solicitation and
resultant contract, please contact: Km! Ra, at 305-375-1291 or via email -
krnra@miamidade.gov .
2.21 COUNTY USER ACCESS PROGRAM (UAP)
2.21.1 USER ACCESS FEE
2.21.1.1
2.21.1.2
Pursuant to Miami-Dade County Budget Ordinance No. 03-192, this
contract is subject to a user access fee under the County User Access
Program (UAP) in the amount of two percent (2%). All sales resulting
from this contract, or any contract resulting from this solicitation and
the utilization of the County contract price and the terms and
conditions identified herein, are subject to the two percent (2%) UAP.
This fee applies to all contract usage whether by County Departments
or by any other governmental, quasi-governmental or not-for-profit
entity.
The vendor providing goods or services under this contract shall
invoice the contract price and shall accept as payment thereof the
contract price less the 2% UAP as full and complete payment for the
goods and/or services specified on the invoice. The County shall retain
the 2% UAP for use by the County to help defray the cost of the
procurement program. Vendor participation in this invoice reduction
portion of the UAP is mandatory.
2.21.2 JOINT PURCHASE
2.21.2.1 Only those entities that have been approved by the County for
participation in the County's Joint Purchase and Entity Revenue
Sharing Agreement are eligible to utilize or receive Miami-Dade
County contract pricing and terms and conditions. The County will
provide to approved entities a UAP Participant Validation Number.
The vendor must obtain the participation number from the entity prior
to filling any order placed pursuant to this section. Vendor
-10-
Revised 5/27/08
MIAMI-DADE COUNTY
2.21.2.2
2.21.2.3
SECTION 2
SPECIAL CONDITIONS
Vehicle Rental Services
BID NO.: 8809-4/13
participation in this joint purchase portion of the UAP, however, is
voluntary. The vendor shall notify the ordering entity, in writing,
within 3 work days of receipt of an order, of a decision to decline the
order.
For all ordering entities located outside the geographical boundaries of
Miami-Dade County, the successful vendor shall be entitled to ship
goods on an "FOB Destination, Prepaid and Charged Back" basis. This
allowance shall only be made when expressly authorized by a
representative of the ordering entity prior to shipping the goods.
Miami-Dade County shall have no liability to the vendor for the cost
of any purchase (rental) made by an ordering entity under the UAP and
shall not be deemed to be a party thereto. All orders shall be placed
directly by the ordering entity with the vendor and shall be paid by the
ordering entity less the 2% UAP.
2.21.3 VENDOR COMPLIANCE
If a vendor fails to comply with this section, that vendor may be
considered in default by Miami-Dade County in accordance with
Section 1, Paragraph 1.23 of this contract solicitation and the resulting
contract.
2.22 RENTAL OF OTHER ITEMS NOT LISTED WITHIN THIS SOLICITATION
BASED ON PRICE QUOTES
While the County has listed all major items within this solicitation which are utilized by
County departments in conjunction with their operations, there may be other vehicles that
must be rented by the County during the term of this contract. Under these circumstances, a
County representative will contact the primary vendor to obtain a price quote for the vehicle.
If there are multiple vendors on the contract, the County representative may also obtain price
quotes from these vendors. The County reserves the right to award these similar or
additional items to the primary contract vendor, another contract vendor based on the lowest
price quoted, or to acquire the items through a separate solicitation.
2.23 PRIMARY VENDOR DESIGNATION
While the method of award identified in Section 2, Paragraph 2.6 of the solicitation
prescribes the method for determining the lowest responsive, responsible vendor, the County
will award this contract to the designated lowest vendor as the primary vendor and will
award this contract to the designated second lowest vendor as the secondary vendor
respectively. If the County exercises this right, the primary vendor shall be given the first
opportunity to provide the rental services identified in this contract.
-11 -
Revised 5/27/08
MIAMI-DADE COUNTY
SECTION 2
SPECIAL CONDITIONS
Vehicle Rental Services
2.24 COMPLIANCE WITH FEDERAL STANDARDS
BID NO.: 8809-4/13
All vehicles to be rented under this contract shall be in accordance with all governmental
standards, to include, but not be limited to, those issued by the Occupational Safety and
Health Administration (OSHA), the National Institute of Occupational Safety Hazards
(NIOSH), the National Fire Protection Association (NFP A), and the Environmental
Protection Agency (EPA).
2.25 VEHICLE SHALL BE MOST RECENT MODEL A V AILABLE
The vehicle being offered by the vendor shall be the most recent model available. Any
optional components that are required in accordance with the contract specifications shall be
considered standard equipment for purposes of this solicitation. Demonstrator models will
not be accepted. Omission of any essential detail from these specifications does not relieve
the vendor from furnishing a complete unit. The unit shall conform to all applicable OSHA,
State, and Federal safety requirements. All components (whether primary or ancillary) of the
rented vehicle are to be in accordance with current SAE standards and recommended
practices.
2.26 MOTOR VEHICLE LICENSE REQUIREMENT:
Chapter 320 of the Florida Statutes is applicable to this solicitation and states: "No motor
vehicle, foreign or domestic may be sold, leased or offered for sale or lease in this state
unless the Manufacturer, Importer or Distributor of such motor vehicle which issues an
agreement to a motor vehicle dealer in this state is licensed under SS 320.60-320.70".
Vendors submitting an offer in conjunction with this solicitation should furnish a copy of this
license with the offer. However, any vendor who provided a timely initial offer may be
given the opportunity to submit the affidavit to the County during the offer evaluation period.
In that event, the vendor shall be given fifteen (15) calendar days to submit the license.
Failure to meet this requirement may result in rejection of that vendor's offer.
2.27 LICENSES, PERMITS AND FEES
The vendor shall obtain and pay for all licenses, permits and inspection fees required for the
vehicles; and shall comply with all laws, ordinances, regulations and requirements applicable
to the rental or lease of motor vehicles. Damages, penalties and or fines imposed on the
County or the vendor for failure to obtain required licenses, permits or fees shall be borne by
the vendor.
-12-
Revised 5/27/08
MIAMI-DADE COUNTY
SECTION 2
SPECIAL CONDITIONS
Vehicle Rental Services
BID NO.: 8809-4/13
2.28 AVAILABILITY OF CONTRACT TO OTHER COUNTY DEPARTMENTS
Although this Solicitation is specific to two County Departments, it is hereby agreed and
understood that any County department or agency may avail itself of this contract and rent
any or all items specified herein from the successful bidder(s) at the contract price(s)
established herein. Under these circumstances, a separate purchase order shall be issued by
the County, which identifies the requirements of the additional County department(s) or
agency (ies).
-13 -
Revised 5/27/08
MIAMI-DADE COUNTY
SECTION 3
TECHNICAL SPECIFICATIONS
Vehicle Rental Services
3.1 VEHICLE SPECIFICATIONS
BID NO.: 8809-4/13
3.1.1 The vehicles shall be late models with low mileage, neat and clean in appearance, and
in good operating condition, complete with air conditioning, automatic transmission,
radio, power brakes and power steering. There shall be no mileage charges, or rental
charges of any nature except for standard re-fueling charges allowed on a rental.
3.1.2 The County is requesting rental rates for the different classes of vehicles listed in
Section 4 of this Solicitation.
3.2 MAINTENANCE
3.2.1 The bidder will provide all maintenance and service to keep the vehicle in a safe and
first class operating condition during the course of the rental. The contractor shall
stipulate in writing (at the beginning of the rental period) the time periods or mileage
intervals the vehicles are due for preventive maintenance, should the length of the
requested rental indicate that maintenance and servicing may be required during the
rental period.
3.2.2 The awarded bidder shall make provisions for maintenance within 24-hours minimum
notice.
3.2.3 The bidder shall state the days of the week and business hours that maintenance
and/or replacement services are available and shall state the name, location and
business hours of the locations, other than the bidder's premises, where these services
are available. The County reserves the right to inspect the maintenance and servicing
facilities of the bidder, prior to bid award. If a bidder's facility is deemed to be
unsuitable for maintenance and servicing of the vehicles, the County may reject the
bidder's offer or allow the bidder to offer alternate facilities.
3.3 REPLACEMENTS
3.3.1 When a vehicle is out of service due to mechanical breakdown, repairs, accident,
preventive maintenance, or any other reason that is not due to any fault or negligence
of Miami-Dade County, the vendor shall furnish a replacement at no additional
charge. For replacements that are of a lower class, grade, size, or model, the vendor
shall charge a reduced rate of rental acceptable to the County. For replacements
which are of a higher class, grade, size, or model, and when such an upgrade was not
requested by the County, the vendor shall make no additional charges.
3.3.2 A pro-rated daily rental charge (1130 of the monthly charge) shall be deducted from
the monthly payments for any vehicle out of service for which no adequate
replacement is provided for each day, or portion thereof exceeding 8 hours, that no
adequate replacement is provided.
-14-
Revised 5/27/08
MIAMI-DADE COUNTY
SECTION 3
TECHNICAL SPECIFICATIONS
Vehicle Rental Services
BID NO.: 8809-4/13
3.3.3 If the vehicle is out of service because of damage or disability due to a fault of
Miami-Dade County then the County shall be responsible for the rental payment for
the vehicle for a reasonable length of time, until repairs or other disposition can be
made. When the vendor furnishes a replacement vehicle, the County shall pay for
both vehicles at the contract rate until the repair or disposition of the out of service
vehicle is made. The "reasonable length of time" shall be determined by mutual
agreement between the vendor and the County.
3.3.4 Claim invoices must be submitted to Miami-Dade County within (60) sixty-days after
the collision or other occurrence being claimed has occurred. The invoices must be
supported by accompanying written evidence that the vehicle damage has been
repaired. Repair estimates are not acceptable and shall not be paid.
3.4 RENTAL REQUIREMENTS
3.4.1 The vendor will furnish Miami-Dade County a statement of procedures, which should
be followed by the user of the rental vehicle when they experience mechanical or
other problems with the rental vehicle.
3.4.2 The vendor shall avoid placing demands on Miami-Dade County, which results in
lost productive work time for the user of the vehicle. Two specific examples are listed
below:
3.4.2.1 The vendor must provide a mmimum notice of 48 hours to the County
department requesting the rental when the vendor requires a rental vehicle to
be exchanged for another vehicle.
3.4.2.2 The vendor should conduct and complete all of the administrative details with
the County department requesting the rental when the vendor requires a rental
vehicle to be exchanged for another vehicle.
3.4.3 The vendor should conduct all of the administrative details with the County
department requesting the rental rather than with the users of the vehicles. For
example, if new license tag decals (or temporary license tags) are to be placed on the
rental vehicles, such decals will be sent to the County department, for forwarding to
the users rather than requiring the users to drive to the vendor's place of business.
3.5 PHYSICAL DAMAGE
3.5.1 The County shall not be responsible for physical damage, including loss of any rental
vehicle in excess of $100.00 per vehicle per occurrence. Furthermore, the County
shall not be responsible for normal wear and tear of the vehicles rented under this bid.
-15 -
Revised 5/27/08
",
MIAMI-DADE COUNTY BID NO.: 8809-4/13
SECTION 3
TECHNICAL SPECIFICATIONS
Vehicle Rental Services
3.5.2 The County will have the first right to inspect and obtain an independent appraisal of
the damaged vehicle. The vendor may repair any and all vehicles at its authorized
repair facility, and the vendor may elect to deem the vehicle un-repairable pursuant to
criteria that is mutually acceptable and agreed to by both parties.
3.5.3 Claims for physical damage on all vehicles must be submitted to GSAIRisk
Management Division at 111 N.W. 1st Street, Suite 2340, Miami, Florida, Attn:
Claims Coordinator within ten (10) days of return of the vehicle to the vendor. The
accompanying invoice must contain the rental agreement number, vehicle number,
date of occurrence, Police Case # as supplied by the investigating officer or the
Miami Dade Police DepartmentlFleet Management Section, a completed "Standard
County Automobile Accident Report" and evidence that the vehicle has been repaired
or destroyed by evidence of either 1 or 2 below:
1. The vehicle has been completely destroyed or has been totaled, scrapped or
salvaged.
2. The vehicle has been repaired as documented by the attached paid repair
invoices. Statements are not acceptable.
3.5.4 Repair estimates will not be paid. Claims submitted more than (60) sixty-days from
date of occurrence will not be processed.
3.6 BRANDS AND MODELS A V AILABILITY
A variety of brands and models are desired in order to meet the requirements of the County
needs. When a specific brand/model is not available and cannot be rented from the Primary
Vendor, the County reserves the right to rent it from the Secondary vendor or acquire it
through another solicitation.
3.7 CAR CLASSIFICA TIONIMODELS
Makes and models listed as samples under each classification of vehicles in Section 4 "Bid
Submittal Form", are not limited to those listed, but also include any other make and model
that rental agencies have listed as Compact, Sub-Compact, Mid-Size, or Full Size vehicles.
-16-
Revised 5/27/08
MIAMI-DADE COUNTY BID NO.: 8809-4/13
SECTION 3
TECHNICAL SPECIFICATIONS
Vehicle Rental Services
NOTICE OF AUTOMOBILE ACCIDENT
(PLEASE COMPLETE THIS FORM IN DETAIL)
GENERAL SERVICES ADMINISTRATION
RISK MANAGEMENT DIVISION
SUITE 2340 -111 N.W. 1st Street
MIAMI, FLORIDA 33128-1987
TELEPHONE: 375-4280
In Case of Injury, Telephone the Risk Management Division Immediately
Department Making report: _______________ Code No. =--:-__ =-:--__ -:-__
Dept. Div. Loc.
Address:
Person Making Report: ________________ _
Telephone Number
If employee Injured, has "Notice of Injury" Report been made? Yes 0 No 0
If "No". Why not? __________________ _
TIME AND Date of Accident Hour A.M. P.M.
PLACE OF Accident occurred at (Address)
ACCIDENT City State
Was Report made to Police? Where?
Year ___ Make ___ Model ___ Serial No. ___ Lie. No. ___ Vehicle # __
Name of Driver Address COUNTY SS# Age __ Telephone where employee can be reached
AUTOMOBILE For what purpose was Auto being used at time of Accident tltVOLVeO Where may Auto be seen (Address) Est. Cost of Repairs
If Theft, Specify Property Stolen
If Coli. or Compr., Specify Damage
Have Police Been Notified Location & Date
Owner Address Phone
DAMAGE TO Name of Driver Phone (Res.)
PROPERTY Address Phone (Bus.)
OF OTHERS List Damage Est. Cost of Repairs .
If Auto. Make & Year Llc. No. & State
Was Auto Insured Name of Company & Pol. No.
NAME ADDRESS PASSENGER
COUNTY OTHER PEDES-
AGE CAR CAR TAIAN EXTENT OF INJURIES
INJURED
PERSONS
Attended by Where were injured taken?
WITNESSES Name Address Phone
Name Adddres Phone
Name Address Phone
DATE OF Date of this Report
REPORT If this Accident was not reported promptly. explain delay
-17 -
Revised 5127/08
MIAMI-DADE COUNTY
Submit Bid To:
CLERK OF THE BOARD
Stephen P. Clark Center
111 NW 1st Street
17th Floor, Suite 202
Miami, Florida 33128-1983
SECTION 4
BID SUBMITTAL FORM
BID NO.: 8809-4/13
OPENING: 2:00 P.M.
WEDNESDAY,
September 10, 2008
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
MIAMI-DADE COUNTY, FLORIDA
NOTE: Miami-Dade County is exempt from all taxes (Federal, State, Local). Bid price should be less all taxes. Tax Exemption Certificate furnished
upon request.
Issued by:
Km!Ra
DPM
Purchasing Division
Date Issued:
08126/2008
This Bid Submittal Consists of
Pages 18 through 25 and
Affidavits
Sealed bids subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid Submittal. Such
other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid
Submittal, will be received at the office of the Clerk of the Board at the address shown above until the above stated time
and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid
Submittal Requirement.
VEHICLE RENTAL SERVICES
A Bid Deposit in the amount of N/A of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of NI A of the total amount of the bid will be required upon execution of the contract
by the successful bidder and Miami-Dade County
DO NOT WRITE IN THIS SPACE
ACCEPTED HIGHER THAN LOW
FIRM NAME: __________ _
NON-RESPONSIVE NON-RESPONSIBLE
DATE B.C.C. ___ _ NO BID
ITEM NOS. ACCEPTED ___________ _
COMMODITY CODE: 975-14
SR. PROCUREMENT AGENT: Km! Ra, CPPO, CPPB, C.P.M.
RETURN ONE ORIGINAL AND TWO COPIES OF BID SUBMITTAL PAGES AND
AFFIDAVITS
FAILURE TO COMPLETE THE CERTIFICATION REGARDING LOCAL PREFERENCE
ON PAGE ~ OF SECTION 4, BID SUBMITTAL FORM SHALL RENDER THE VENDOR
INELIGIBLE FOR LOCAL PREFERENCE
FAILURE TO SIGN PAGE ~ OF SECTION 4, BID SUBMITTAL FORM, WILL RENDER
YOUR BID NON-RESPONSIVE
-18 -
Revised 5/27/08
MIAMI-DADE COUNTY BID NO.: 8809-4/13
BID SUBMITTAL FOR:
VEHICLE RENTAL SERVICES
FIRM NAME: _______________________ _
Item # Rental Period Unit Price Estimated Quantity Total
GROUP A:
1. SUB-COMPACT CAR (Ford Focus, Toyota Tercel, etc.) See Section 3, Paragraph 3.7
IA. 365 days x $ per ealday x 2 subcompact cars = $
IB. 52 weeks x $ per ealweek x 2 sub-compact cars = $
Ie. 12 months x $ per ealmo. x 1 sub-compact car = $
2. COMPACT CAR 2-DOOR MODEL (Toyota Corolla, etc.) See Section 3, Paragraph 3.7
2A. 365 days x $ per ealday x 2 compact cars = $
2B. 52 weeks x $ per ealweek x 2 compact cars = $
2e. 12 months x $ per ealmo. x 1 compact car = $
3. COMPACT CAR 4-DOOR MODEL (Saturn, Nissan Altima, etc.) See Section 3, Paragraph 3.7
3A.
3B.
3C.
365 days x
52 weeks x
12 months x
$ ____ per ealday x 2 compact cars
$. ____ per ealweek x 2 compact cars
$ per ealmo. x 1 compact car
=
=
=
$_---
$_--
$_---
TOTAL GROUP A (Items lA through 3C) $ ________ _
-19-
Revised 5/27/08
MIAMI-DADE COUNTY BID NO.: 8809-4/13
BID SUBMITTAL FOR:
VEHICLE RENTAL SERVICES
FIRM NAME: ______________________ _
Item # Rental Period Unit Price Estimated Quantity Total
GROUPB:
4. MID-SIZE 2-DOOR MODEL (Toyota Camry, Nissan Maxima, Ford Taurus) See Section 3,
Paragraph 3.7
4A. 365 days x $ ____ per ea/day x 38 mid-size two-door cars = $ ___ _
4B. 52 weeks x $ ____ per ealweek x 38 mid-size two-door cars = $ ___ _
4C. 12 months x $ ____ per ea/mo. x 32 mid-size two-door car = $ ___ _
5. MID-SIZE 4 DOOR MODEL (Toyota Camry, Dodge Intrepid, Ford Taurus) See Section 3,
Paragraph 3.7
5A. 365 days x $ ____ per ea/day x 38 mid-size four-door cars = $ ___ _
5B. 52 weeks x $ ____ per ealweek x 37 mid-size four-door cars = $ ___ _
5C. 12 months x $ ____ per ea/mo. x 37 mid-size four-door car = $ ___ _
6. FULL-SIZE CAR (Ford Crown Victoria, Pontiac Bonneville) See Section 3, Paragraph 3.7
6A. 365 days x $ ____ per ealday x 2 full-size cars = $,----
6B. 52 weeks x $ ____ per ealweek x 2 full-size cars = $_--
6C. 12 months x $ ____ per ealmo. x 2 full-size cars = $_---
-20-
Revised 5/27/08
MIAMI-DADE COUNTY BID NO.: 8809-4/13
BID SUBMITTAL FOR:
VEHICLE RENTAL SERVICES
FIRM NAME: _______________________ _
Item # Rental Period Unit Price Estimated Quantity Total
7. FULL SIZE LUXURY CAR (Cadillac, Lincoln, etc.) See Section 3, Paragraph 3.7
7A.
7B.
7C.
365 days x
52 weeks x
12 months x
$ ____ per ealday x 6 full-size lUXUry cars =
$ ____ per ealweek x 5 full-size lUXury cars =
$ per ealmo. X 5 full-size luxury cars =
$,----
$,----
$,----
TOTAL GROUP B (Items 4A through 7C) $_----
GROUPC:
S. MINI-PASSENGER VAN (Seven-Passenger)
SA.
SB.
SC.
365 days x
52 weeks x
12 months x
$ ____ per ealday x S mini-passenger Vans = $ ___ _
$ ____ per ealweek x S mini-passenger Vans = $ ___ _
$ per ealmo. x 7 mini-passenger Vans = $ ___ _
9. STANDARD PASSENGER (Twelve-Passenger)
9A.
9B.
9C.
365 days x
52 weeks x
12 months x
$, ____ per ealday x S standard 12-passenger Vans = $ ___ _
$ ____ per ealweek x 7 standard 12-passenger Vans = $ ___ _
$ per ealmo. x 7 standard 12-passenger Vans = $ ___ _
-21 -
Revised 5127/08
MIAMI-DADE COUNTY BID NO.: 8809-4/13
BID SUBMITTAL FOR:
VEHICLE RENTAL SERVICES
FIRM NAME: ______ . _________________ _
Item # Rental Period Unit Price Estimated Quantity Total
10. UTILITY VEHICLES TWO WHEEL DRIVE (Explorer, Blazer) See Section 3, Paragraph 3.7
lOA. 365 days x $ per ea/day x 10 Utility Vehicles/two-wheel = $ ___ _
lOB. 52 weeks x $ per ealweek x 10 Utility Vehicles/two wheel = $ ___ _
1Oe. 12 months x $ ____ per ea/mo. x 8 Utility Vehicles/two wheel = $ ___ _
11. UTILITY VEHICLES FOUR WHEEL DRIVE (Explorer, Blazer) See Section 3, Paragraph 3.7
IlA. 365 days x $ per ea/day x 10 Utility Vehicles/four wheel = $ ___ _
lIB. 52 weeks x
llC. 12 months x
$ ____ per ealweek x 9 Utility Vehicles/Four wheel= $. ___ _
$ per ea/mo. x 8 Utility Vehicle/Four Wheel = $ __ _
12. MINI-CARGO VANS (Approximately 112 Ton Capacity)
12A. 365 days x $ per ealday x 8 Mini-Cargo Vans = $ __ _
12B. 52 weeks x
12e. 12 months x
$ ____ per ealweek x 7 Mini -Cargo Vans =
$ ____ per ealmo. x 7 Mini-Cargo Vans =
$_--
$._--
TOTAL GROUP C (Items 8A through 12C) $_-----
-22-
Revised 5/27/08
MIAMI-DADE COUNTY BID NO.: 8809-4/13
BID SUBMITTAL FOR:
VEHICLE RENTAL SERVICES
FIRM NAME: _______________________ _
Item # Rental Period Unit Price Estimated Quantity Total
GROUPO
13. STANDARD PASSENGER (Fifteen-Passenger)
13A. 365 days x $ ____ per ealday x 2 Standard 15-Passenger Vans = $ __ _
13B. 52 weeks x $ ____ per ealweek x 2 Standard 15-Passenger Vans = $ __ _
13C. 12 months x $. ____ per ea/Mo. x 21 Standard 15-Passenger Vans = $ __ _
TOTAL GROUP 0 (Items 13A, 13B, 13C) $ _____ _
GROUPE
14. EXTRA-CAB 112 TON PICK-UP TRUCKS (FORD F-150, CHEVROLET 1500, DODGE
1500) See Section 3, Paragraph 3.7
14A. 365 days x
14B. 52 weeks x
14C. 12 months x
$. ____ per ealday x 25 Pick-Up Trucks =
$ ____ per ealweek x 25 Pick-Up Trucks =
$. ____ per ea/Mo. x 25 Pick-Up Trucks =
$_--
$_--
$_--
TOTAL GROUP E (Items 14A, 14B, 14C) $._-----
Cost to remove window tint applied by County: $ _________ per vehicle (All
Groups)
-23-
Revised 5/27/08
MIAMI-DADE COUNTY BID NO.: 8809-4/13
SECTION 4
BID SUBMITTAL FOR:
VEHICLE RENTAL SERVICES
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN
CONNECTION WITH THIS BID
Addendum #1, Dated _________ _
Addendum #2, Dated _________ _
Addendum #3, Dated _________ _
Addendum #4, Dated _________ _
Addendum #5, Dated _________ _
Addendum #6, Dated _________ _
Addendum #7, Dated _________ _
Addendum #8, Dated _________ _
PART II:
D NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRMNAME: _______________________ _
AUTHORIZED SIGNATURE: ___________ _ DATE: ___ _
TITLE OF OFFICER: ___________ _
24
Revised 5/27/08
MIAMI-DADE COUNTY BID NO.: 8809-4/13
MIAM
~
BID SUBMITTAL FORM
Bid Title: Vehicle Rental Services
By signing this Bid Submittal Form the Bidder certifies that it satisfies all legal requirements (as an entity) to do business with the County, including all
Conflict of Interest and Code of Ethics provisions in Section 2-11 of the Miami-Dade County Code. Any County employee or member of his or her immediate
family seeking to contract with the County shall seek a conflict of interest opinion from the Miami-Dade County Ethics Commission prior to submittal of a Bid
response or application of any type to contract with the County by the employee or his or her immediate family and file a copy of that request for opinion and
any opinion or waiver from the Board of County Commissioners with the Clerk of the Board. The affected employee shall file with the Clerk of the Board a
statement in a form satisfactory to the Clerk disclosing the employee's interest or the interest of his or her immediate family in the proposed contract and the
nature of the intended contract at the same time as or before submitting a Bid, response, or application of any type to contract with the County. Also a copy of
the request for a conflict of interest opinion from the Ethics Commission and any corresponding opinion, or any waiver issued by the Board of County
Commissioners, must be submitted with the response to the solicitation.
In accordance with Sec. 2-11.I(s) of the County Code as amended, prior to conducting any lobbying regarding this solicitation, the Bidder must file the
appropriate form with the Clerk of the Board stating that a particular lobbyist is authorized to represent the Bidder. Failure to file the appropriate
form in relation to each solicitation may be considered as evidence that the Bidder is not a responsible contractor.
The Bidder confirms that this Bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Bid for the
same goods and/or services and in all respects is without collusion, and that the Bidder will accept any resultant award. Further, the undersigned acknowledges
that award of a contract is contingent upon vendor registration. Failure to register as a vendor within the specified time may result in your firm not being
considered for award.
Pursuant to Miami-Dade County Ordinance 94-34, any individual, corporation, partnership, joint venture or other legal entity having an officer, director, or
executive who has been convicted of a felony during the past ten (10) years shall disclose this information prior to entering into a contract with or receiving
funding from the County.
o Place a check mark here only if bidder has such conviction to disclose to comply with this requirement,
COUNTY USER ACCESS PROGRAM (UAP): Joint purchase and entity revenue sharing program
For the County's information, the bidder is requested to indicate, at 'A' and 'B' below, its general interest in participating in the Joint Purchase Program of the
County User Access Program (UAP) described in Section 2.21 of this contract solicitation, if that section is present in this solicitation document. Vendor
participation in the Joint Purchase portion of the UAP is voluntary, and the bidder's expression of general interest at 'A' and 'B' below is for the County's
information only and shall not be binding on the bidder.
A. If awarded this County contract, would you be interest in participating in the Joint Purchase portion of the UAP with respect to other governmental,
quasi-governmental or not-for-profit entities located within the geographical boundaries of Miami-Dade County?
Yes No ____________ _
and
B. If awarded this County contract, would you be interested in participating in the Joint Purchase portion of the UAP with respect to other
governmental, quasi-governmental or not-for-profit entities located outside the geographical boundaries of Miami-Dade County?
Yes No ____________ _
LOCAL PREFERENCE CERTIFICATION: The responding vendor hereby attests, by checking one of the following blocks, that it is D, or is not D, a
local business. For the purpose of this certification, a "local business" is a business located within the limits of Miami-Dade County (or Broward County in
accordance with the Interlocal Agreement between the two counties) that conforms with the provisions of Section 1.10 of the General Terms and Conditions of
this solicitation and contributes to the economic development of the community in a verifiable and measurable way. This may include, but not be limited to,
the retention and expansion of employment opportunities and the support and increase to the County's tax base. Failure to complete this certification at this
time (by checking the appropriate box above) shall render the vendor ineligible for Local Preference.
Firm Name:
Street Address:
Mailing Address (if different):
Telephone No. ____________ _ Fax No. __________ _
Email Address: _________________ _
Prompt Payment Terms: __ % __ days net __ days *"By signing this document the bidder agrees to all Terms
(Please see paragraph 1.2 H of General Terms and Conditions) and Conditions of this Solicitation and the resulting Contract"
Signature: ____________________________________________________ _
(Signature of authorized agent)
Print Name: ________________________ Title: _____________________ _
Failure to sign this page shall render your Bid non-responsive,
25
Revised 5/27/08
APPENDIX
AFFIDAVITS
FORMAL BIDS
Miami-Dade County
Department of Procurement Management
Affirmation of Vendor Affidavits
MIAMI·
_ e with Ordinance 07-143 amending Section 2-8.1 of the Code of Miami-Dade County, effective June 1. 2008,
iquired to complete a new Vendor Registration Package, including a Uniform Affidavit Packet (Vendor Affidavits
rUII"), ut::,u,t:: being awarded a new contract. The undersigned affirms that the Vendor Affidavits Form submitted with the
Vendor Registration Package is current. complete and accurate for each affidavit listed below.
Contract No. :
Contract Title:
Federal Employer
_____________ Identification Number (FEIN):
Affidavits and Legislation/ Governing Body
I
' 1. I Miami-Dade County Ownership Disclosure ---1 6. I Miami-Dade County Vendor Obligation to County I
I Sec. 2-8. 1 of the County Code I I Section 2-8. 1 of the County Code
["2.TMiami-Dade County Employment Dis-c--Io-s-u-re-----1 7. Miami-Dade County Code of Business Ethics ----l
I I County Ordinance No. 90-133, amending Section 2.8-7(d)(2) of Article 7, Section 2-8. 7(i) and 2-7 l(b)(7) of the County Code through (6) I
I I the County Code I and (9) of the County Code and County Ordinance No 00-1 amending I
i I Section 2-77. I(c) of the County Code
13. . Miami-Dade County Employment Drug-free 8. I Miami-Dade County Family Leave ,Ii
I Section 2-8. 7.2(b) f the County Code
I
Workplace Certification Article V of Chapter I 7 of the County Code
~r-Miami-Dade County Disability Non-Discrimination 9. Miami-Dade County Living Wage 1
/ I Article I,Section2-8.7.5 ResolutionRl82-00amending I Section 2-8.9 of the County Code .
I I R-385-95 I I ' ,
L -t'l-::-:---------::--------------------tol -::-+-1 --I
! 5. I Miami-Dade County Debarment Disclosure 110'1 Miami-Dade County Domesflc Leave and Reporting I I ,Section 70.38 of the County Code Article 8, Section IIA-60 77A-67 of the County Code
, I
Printed Name of Affiant Printed Title of Affiant Signature of Affiant
Name of Firm Date
Address of Firm State Zip Code
Notary Public Information
Notary Public -State of __________________ Coun~of
Subscribed and sworn to (or affirmed) before me this
by
Type of identification produced
Signature of Notary Public
Print or Stamp of Notary Public
day of. 20 ______ ~_
He or she is personally known to me D or has produced identification D
Expiration Date
Page 1 of 4
Serial Number
Notary Public Seal
Revised 5/27/08
FAIR SUBCONTRACTING PRACTICES
(Ordinance 97-35)
In compliance with Miami-Dade County Ordinance 97-35, the Bidder shall submit with the bid
proposal a detailed statement of its policies and procedures (use separate sheet if necessary) for
awarding subcontractors in accordance with Section 1, Paragraph 1.15
D NO SUBCONTRACTORS WILL BE UTILIZED FOR THIS CONTRACT
Signature Date
Page 2 of 4 Revised 5/27/08
MIAMI-DADE COUNTY
SUBCONTRACTOR/SUPPLIER LISTING
(Ordinance 97-104)
BID NO.: 8809-4/13
Fir~ Na~eofPri~eContractorlRespondent:~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Bid No.: ___________ ~ Title: ___________________ ___
This forms, or a comparable listing meeting the requirements of Ordinance No. 97-104 MUST be completed, signed and submitted by all bidders
and respondents on County contracts for purchases of supplies, materials or services, including professional services which involve
expenditures of $100,000 or more, and all bidders and respondents on County or Public Health Trust construction contracts which involve
expenditures of $100,000 or more. A bidder or respondent who is awarded the contract shall not change or substitute first tier subcontractors or
direct suppliers or the portions of the contract work to be performed or materials to be supplied from those identified, except upon written
approval of the County.
This form, or a comparable listing meeting the requirements of Ordinance No. 97-104, MUST be completed, signed and submitted even though
the bidder or proposer will not utilize subcontractors or suppliers on the contract. The bidder or proposer should enter the word "NONE" under
the appropriate heading of sub form 100 in those instances where no subcontractors or suppliers will be used on the contract.
Business Na~e and Address of First Principal Owner Scope of Work to be Perfor~ed by (Principal Owner)
Tier Subcontractor/Subconsultant Subcontractor/Subconsultant
Gender
Race
Business Na~e and Address of Principal Owner Supplies/Materials/Services to be (Principal Owner)
Direct Supplier Provided by Supplier
Gender
Race
I certify that the representations contained in this Subcontractor/Supplier Listing are to the best of my knowledge true and accurate
Prime Contractor/Respondent's Signature Print Name
(Duplicate if additional space is needed)
Page 3 of4
Print Title Date
FORM 100
Revised 5/27/08
MIAMI-DADE COUNTY BID NO.: 8809-4/13
MIAMI-DADE COUNTY
CERTIFICATION OF RECYCLED
ENVIRONMENTALLY ACCEPTABLE PACKAGING
PRODUCT CONTENT
o
RESOLUTION (R-738-92)
MINIMUM CERTIFIED CONTENT
Bid Item RECYCLED PRODUCTS RECOVERED MATERIALS RECYCABLE PRODUCTS
Number % Type of 0/0 Type of 0/0
Composition Material Composition Material Composition
DEFINITIONS
"Recycled Material" shall be defined as any waste material or by-products that have been recovered or
diverted from solid waste.
"Recycled Product" shall be defined as any product which is in whole or in part composed of
recovered materials.
"Recyclable Product" shall be defined as the ability of a product and its packaging to be
reused, reconditioned for use, or recycled through existing recycling collection programs.
"Waste Reducing Product" shall be defined as any product which will result in less waste
generated due to its use rather than another product designed to serve the same function with
a greater waste generation rate. This shall include, but not limited to those products that can
be reused, refilled or have a longer life expectancy and contain a lesser amount of toxic
constituents.
I have the knowledge to certify and do so by certify that the Minimum Materials Content in our
product(s) are as specified on this form and conform with the definitions as shown above.
NAME
ADDRESS
CITY STATE I ZIP
SIGNATURE TITLE
Page 4 of 4
Type of
Material
Revised 08/23/01
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Miami, Miami-Dade County, Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personally appeared
MARIA MESA, who on oath says that he or she is the
LEGAL CLERK, Legal Notices of the Miami Daily Business
Review flk/a Miami Review, a daily (except Saturday, Sunday
and Legal Holidays) newspaper, published at Miami in Miami-Dade
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
CITY OF SOUTH MIAMI
NOTICE OF PUBLIC HEARING FOR 10/1/2013
in the XXXX Court,
was published in said newspaper in the issues of
09/20/2013
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami-Dade
County, Florida and that the said newspaper has
heretofore been continuously published in said Miami-Dade County,
Florida, each day (except Saturday, Sunday and Legal Holidays)
and has been entered as second class mail matter at the post
office in Miami in said Miami-Dade County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that he or
she has neither paid nor promised any person, firm or corporation
any discount, re ,commissio or refund for the purpose
of se' s a 'sement for ublication in the said
MARIA MESA personally known to me
B.THOMAS
Commission # DO 937532
Expires November 2, 2013
BoncI6d Thru Troy Fain f~ 800-385-1019
MIAMI HERALD I MiamiHerald.com
NEIGHBORS CALENDAR
• CALENDAR, FROM 3ZSE
6:30 p.m. Sept. 22. The Barnacle
Historic State Park. 3485 Main Hwy.,
Coconut Grove. $10. Free for kids 9
and under. 305-442-6866. www.flori-
dastateparks.org/TheBarnacie or
www.TheBarnacle.org.
Party for a Cause: Benefits Foot-
prints Foundation's October trip to
the D.R. Congo where the foundation
works to reduce maternal and infant
mortality around the world. Party
features food, drinks, music and
raffle.
7 p.m. Sept. 27. The Stage. 170 NE
38th St.. Little Haiti. $50.
305-573-8423.
www.footprints-foundation.org.
Pregnant Belly Casting Workshop-
Sept. Z7-0ct. 11: Create a family
heirloom. Expectant mothers are
invited to this three· part workshop.
Registration required. Class meets on
consecutive Fridays at same time as
first class below ..
4:30 p.m. Sept. 27. Prenatal Plus
Yoga. 401 Miracle Mile #405. Coral
Gables. $300. 305-767-9949.
www.arttherapyconsulting.com/
#!pregnant-belly·casting/cls6t.
St. Hugh-Steinway Concert Series:
Acclaimed Cuban·American sopranc
Eglise Gutierrez in her only appear·
ance in concert this season, singing
arias by Handel and Mozart as well
as zarzuela favorites and Cuban
songs, with pianist Roberto Berrocal.
8 p.m. Sept. 27. St. Hugh Catholic
Church and School, 3460 Royal Rd.,
Southwest Coconut Grove. Swan
Circle $45; Lake Circle $30.
305-444-8363.
www.sthughconcerts.org.
Stagiaire Supersupper Two: Fea-
tures Bradley Herron's family-style,
outdoor dinners for 30 and takes
them inside and to the next level for
the second time. Fifteen gllests will
gather around a communal table in a
private dining room to enjoy a
welcome beverage, hors d'oeuvres
and five-course tasting menu with
wines poured by Eric Larkee ..
5:30 p.m. Sept. 22. Michael's
Genuine Food & Drink, 130 NE 40th
St.. Little Haiti. $100. 786-282-8797.
michaelsgenuine.comj.
Subliminally Exposed: Dr. Steven
Dayan, author of the New York Times
best seller, "Subliminally Exposed,"
speaks along with the beauty
director of 0, The Oprah Magazine.
6 p.m. Sept. 27. Colony Theater,
1040 lincoln Rd .. Miami Beach. $10.
312-335-2070. www.sllbliminally
exposed.com/events.
TASTE OF THE BEACH In Collins Park
-2nd Annual: The Beach Channel
presents. the 2nd Annual Taste of
the 8each in Collins Park. is a 2-day
outdoor community event that
celebrates
and features culinary creations of
Miami Bea.
12 p.m. Sept. 28. Collins Park, 22nd
St. and Collins Ave., Miami Beach. $5
-$25. 305-859-2000.
www.tasteofthebeachmiami.com.
TGIF Final Round: Special event to
thank community supporters, a
closing reception featuring a final
round of golf, a hole-in-one contest,
OJ and $5 drinks. RSVP required.
6 p.m. Sept. 27. Coral Gables
Museum, 285 Aragon Ave" Coral
Gables. Free. 305-603-8067.
www.coralgablesmuseum,org.
Tango Classes in South Beach:
Tango, some with Milonga after-
wards. Teachers include Diego
Santana and Santana with Lorena
Arrestia. Call for complete schedule.
Classes held at various locations,
including the one shown here.
8:30 p.m. Sept. 23. Tapas & Tintos,
448 Espanola Way, Miami Beach.
Free. 786-355-0882.
www.diegosantanatango.com.
The Art of Cooking for Kids: After-
school classes using healthy ingredi-
ents and food as art. Mommy/Daddy
& Me to 12 years classes by age
group. Includes food.
4 p.m. Sept. 24. Atlantis Natural,
1717 N. Bayshore Dr .. Media and
Entertainment District. $25/class or
$80 for a series of four.
305-379-2722. www.atiantisnatural.
com/art-of-cooking-for-kids-class/.
The Bohemia Room Weekly Spoken
Word Experience: Includes an Open
Mic Poetry Night and evenet is a
bi-monthly artist showcase featuring
local and international poets, vocal-
ist. visual artists"usicians & lyricists.
Hosted by Ingrid B, Music by OJ Fly
Guy. s
8 p.m. Sept. 25. Grand Central, 697
N. Miami Ave" Park West. $10-$15.
305-519-1369.
www.thebohemiaroom.com.
The Glass House: "A Chapel In a
Cathedral of Nature": Through Oct.
20, this exhibit will feature a dozen,
large-scale color photographs by
renowned architectural phot09-
rapher Robin Hill of Philip Johnson's
Glass House campus plus other
artifacts.
12 p,m. Sept. 22. Coral Gables
Museum, 285 Aragon Ave., Coral
Gables. Free with admission of:
Members Free, Adults $7, Students
and Seniors (with 10) $5, Children
(6-12) $3, Children under 6 Free.
305-603-8067.
www.coralgablesmuseum.org.
Trivia Tuesdays at Elwoods: Held
every second. fourth and fifth
Tuesday. Includes prizes ..
8 p.m. Sept. 24. Elwoods Gastro
Pub, 188 NE Third Ave .• Downtown
SE SUNDAY, SEPTEMBER 22, 2013 I 33SE
etyice is open on Sunday,.
soyoucan get to work on Monday_
SOUTHMOTORS I (g)
~S., •... ··.~
Miami. Free .
............................................. _.... ..: ;w~w~w~.e~lw~o~O~d~Sg~a~st~ro~p~u~b~.co~m~.~=JJ!~~!!!!IIIIIIIII~§~~~~II I Ir ~
City of Coral Gables
Public Invited to Informational Meeting
Regarding Neighborhood Trees
The City of Coral Gables Nill be holding several informational meetings to discuss the
Neighborhood Tree Succession Plan and Tree Initiation Plan being developed. During
these meetings, City staff will discuss plans to replace missing, dead or diseased trees
throughout neighborhood streets, as well as determining street tree themes for those
neighborhoods with no clearly defined street tree theme. The public is invited to attend.
To determine which meeting you should attend, see below.
SEPTEMBER 25: Area 5 -South of Sunset Dr. (SW 72nd St.) to the southern City limits
6:30-8 pm at Fairchild Tropical Botanic Garden, 10901 Old Cutler Road
OCTOBER 2: Area 4 -South of US 1 to Sunset Dr. (SW 72nd St), and between Red Road
(SW 57th Ave) and eastern City limits
6:30-8 pm at Fairchild Tropical Botanic Garden, 10901 Old Cutler Road
OCTOBER 9: Area 3 -South of Bird Road (SW 40th St) to US 1, and between Red Road
(SW 57th Ave) and eastern City limits
6:30-8 pm atYouth Center Theater, 405 University Drive
OCTOBER 15: Area 2 -South of Coral Way (SW 24th St) to Bird Road (SW 40th St),
and between Red Road (5W 57th Ave) and Douglas Road (SW 37th Ave)
6:30-8 pm at Coral Gables Library, 3443 Segovia Street
OCTOBER 16: Area 1 -South of the northern City limits to Coral Way (SW 24th St).
and between Red Road (57th Ave) and eastern City limits
6:30-B pm at Coral Gables Library, 3443 Segovia Street
For more information, call the Public Works Department at 305-460-5000
CITY OF SOUTH MIAMI
COURTESY NOTICE
NOTICE IS HEREBY given that the City Commission of the City of South Miami, Florida will conduct Public Hearing(s) at its regular
City Commission meeting scheduled for Tuesday. October 1. 2013, beginning at 7:00 p.m., in the City Commission Chambers,
6130 Sunset Drive, to consider the following item(s): ~
A Resolution authorizing the City Manager to enter into a two (2) year vehicle rental agreement with Enterprise Rent~A-Carfor
rental vehicles used in undercover pOlice operations by the Police Department and authorizing the City Manager to disburse
up to $30,000.00 per year over a two year period from the federal forfeiture rental/lease police vehicles account number
615-1910-521-4450 (Purchase/Lease-Police Vehicles).
A Resolution authorizing the South Miami Community Redevelopment Agency ("SMCRA") to convey property owned by the
SMCRA to a private developer known as Green Mills Investments LLC for a purchase price that is less than the fair market
value of the property in order to develop the Madison Square Property and to construct mixed-use affordable housing and
commercial units on the property.
An Ordinance related 1D a request for a Zoning map amendment 1D the City of South Miami official zoning map, to re-zone the Agency owned
property assemblage referred to as the Madison Square redevelopment (wesij, folio numbers 09-4025-000-0850; 09-4025-000-0852; and
09-4025·065·0090, from ",urrentzoning designation of "RS·4" (Single·Family) to lI1e "RM·18" (low Densi~ Multi-family Residential) 10 allow
for additional residential dwelling units within the Madison Square Mixed-Use Development Project
An Ordinance amending Section 15-80 of the City of South Miami's COde of Ordinances.
An Ordinance amending Section 15-81 of the City of South Miami's Code of Ordinances by striking the text and reserving
the section number.
An Ordinance amending Section 15-79 of the City of South Miami's Code of Ordinances by striking the text and reserving
the section number.
All interested parties are invited to attend and will be heard.
For further information, please contact the City Clerk's Office at: 305~663~6340.
Maria M. Menendez, CMC
CilyClerk
Pursuant to Florida Statutes 286.0105, the City hereby advises the public that if a person decides to appeal any decision made by
this Board, Agency or Commission with respect to any matter considered at its meeting or hearing, he or she will need a record of the
proceedings, and that for such purpose, affected person may need to ensure that a verbatim record of the proceedings is made which
record includes the testimony and evidence upon which the appeal is to be based.