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City of South Miami
Regular City Commission Minutes
September 3, 2013
A. SILENCE OR TURN OFF ALL CELL PHONES
B. ADD-ON ITEM(S)
e. ROLL CALL
The following members of the City CQ01 irilssion were present: Mayor Stoddard, Vice
Mayor Liebman, Commissioner Newman, CC?Qtffl'l§sioner Harris, Commissioner Welsh.
Also in attendance were: City Att~~~~Y:Ihoma~fF};pepe, ESq.,:tit:YManager Steven
Alexander, City Clerk Maria M. Menencjez, CMe. <\>
D. MOMENT OF SILENCE
E. PLEDGE OF ALLEGIANCE
F. LOBBYIST(S) ADDRESSiNG""
REGISTERED WITH THE CITYCLERK
G. PRESENTATIONS
a),' Awards to Explorers 7
H. APPROVAL OF MINUTES
a)
b)
Minutes of July 24, 2013
Minutes of August 14, 2013
MISSIO'NTONIGHT MUST HAVE BEEN
32 Moved by Commissioner Newman, seconded by Vice Mayor Liebman, the motion to
33 defer the Minutes of August 14, 2013 passed by a 5 -0 vote:
34
Yea:
CITY COMMISSION MINUTES
September 3, 2013
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
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Nay:
Commissioner Harris
Commissioner Welsh
None
c) Minutes of August 20, 2013
4 The Minutes of July 24 and August 20, 2013 were unanimously approved as
5 presented.
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1. CITY MANAGER'S REPORT
(See attached)
CITY ATTORNEY'S REPORT
The City Attorney report~d on the{6"qWiO~;'l'i~:~ Martinez de Castro case; the
Metro South case; and the YMCA case;th~ lawsuit ag~i~stthe Ricardo Jackson's lawsuit against
the City; and the denial of unemploymen{bel1~fits. . ...
K. PUBLIC REMARKS ",':: \ ,':'.>:",'":.>-,
The following individuals address;~'~.Jhe~iom~iSSion: Yvonne Beckman; Brad Cassel;
Deltravis Williams; Vic:tor Dover; Doris Hall. ............ .
~ . . .
L. COMMISSION REPORTSiDI~CLJS~ION& ~E~ARKS
The followingis asummary of Commission Remarks: Sunday afternoon Peace Walk;
recommending bringing back the police athletic league; vacancies on the Planning Board;
proposing an ordinance relating to accepting donations that may be handled administratively;
bus shelters; funding needed for explorers; bringing more art and music to the city; would like
to see improvement on our parks; extension by county of our CDBG grant towards the pool;
county reducing hours for libraries.
P. RESOLUTION(S) PUBLIC HEARING(S)
9. A Resolution related to a request pursuant to Section 20-3.5(D) of the South
Miami Land Development Code, requesting an additional (third) floor within
the Madison Square Mixed Use Development Project, located between SW 60
Avenue and SW 59 Court; and between SW 64 Street and SW 66 Street.
3/5 (City Manager-Planning & Zoning)
CITY COMMISSION MINUTES
September 3, 2013
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Mr. Brimo presented the item.
Speakers were sworn in, the public hearing was opened and the following
individual(s) addressed the Commission: Deltravis Williams, Yvonne Beckman, Levy Kelly, Pastor
Rodney James, Rodney Williams, Antoinette Fischer, Victor Dover, Doris Hall.
At this time Vice Mayor Liebman made a motiontogo with four stories, the motion
died for lack of a second. ,>"~Y/
The Commission discussed the prOPOSaIJ;;~[~:~~~Y~'~J~ that the three stories are in
the section on 64 Street, and that there are no t~r~e.\S¥bries ab6tt)!1g a single family designated
zone. Mr. Brimo and Mr. Mills provided clarificatl6i{iX;'};,
:'>;,;::f;>(
A motion followed by Commissi~~~~iIN~wman, ?~condedb~t.~qQ1miSSiOner Welsh,
to amend the resolution reflecting the Planning B6~tq~s re,§6Jntnendation.'5~~:~l1~.
Moved by Commissioner Har)i$/~econded by'J'~~br~toddard, the moti~~ to approve as
amended Resolution No. 177-13-13995reqG~;~tingan addl1:i()}lal (third) floor within the
Madison Square Mixed useDevelopmel1tproj~cbJosated betw~en SW 60 Avenue and SW 59
Court; and between SW64Stre~t and SW66Street/p~ssed by a 5\0 vote:
, /~e.:::; <»/
, ,.///
Nay:
MaYOr~~?~~~;;~
~ Vice MaYb~Liebman
?C:ornmissi~h~fNewman
c~~;riiiSSior~g)A a rris
Commi~~i()ner Welsh
None
1. A Resolution to consider, approve, reject or modify a settlement agreement
between Metro South Senior Apartments Limited Partnership and the City of
South Miami. under the Florida Land Use and Environmental Dispute
Resolution Act.
4/5 (City Manager)
26 Mr. Brimo presented the item.
27
28 Mayor Stoddard moved to amend Section 1 of the resolution by inserting the word
29 "accepts" on line 31, and, "at first reading", and, if approved "after second reading" on line 32.
30 Seconded by Vice Mayor Liebman the motion passed unanimously.
CITY COMMISSION MINUTES
September 3, 2013
3
1 These were some but not limited to the Commission's requests and comments for
2 the applicant: that it be clearly specified in the language of the agreement the services to be
3 provided to the residents and for which Metro South will be responsible; the loading zone; the
4 termination clause; the number of handicap parking spaces.
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Speakers were sworn in, the public hearing was opened and the following
individual(s) addressed the Commission: Doris Hall, Yvonne Beckman, Marice Chael, John
Edward Smith, Deltravis Williams, Beth Schwartz, Antoinette Fischer.
, ... '
Attorney Boulris representing the applicaQ(saidthat the ERPB recommendations
have been accepted by the applicant, except for thosethatwoOld be out of the control of the
applicant. /{:;:, "
The Commission and staff discuss~JJi:2?;i~em further.
." .. ,,/,;,";,
Moved by Commissioner Welsh, seconded~YN!ayp~·~t~ddard, the~otiOn to approve
as amended and on first reading A Resolytion to consid~O~pprove, reject or modify a
settlement agreement between MetrbS()yth;~enior Apartments Limited Partnership and the
City of South Miami under the Florida lahd U~'e'and. Environmlental Dispute Resolution Act,
passed by a 5 -0 vote: 'i><. ""::"";
Yea: MaYOr:~toqda;~;i
Nay:
Vice M~Y¢rli~bman
Commissioner Newman
C:~rii rnissiorl~r Harris
Corn missioner Welsh
None
7. A Resolution related to arequest for a variance from Section 20-3.6(H){2){d) of
City of South Miami Land Development Code; requesting a variance of four
feet in, height to construct a 12-foot high sound attenuating wall in a PUD-H,
Hospital zoning district; 7401-7500 SW 63 Avenue.
4/5 (City Manager-Planning & Zoning)
25 Attorney Inez Marrero-Prieguez addressed the Commission on behalf of the
26 applicant.
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28 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve
29 Resolution No. 178-13-13996 requesting a variance of four feet in height to construct a 12-foot
CITY COMMISSION MINUTES
September 3, 2013
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1 high sound attenuating wall in a PUD-H, Hospital zoning district; 7401-7500 SW 63 Avenue,
2 passed by a 5 -0 vote:
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Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
N. CONSENT AGENDA
2. A Resolution endorsing the M~~P~S: Climate Acti~ri'Pledge, affirming support
for the Southeast Florida R:~gjB!)al Climate changeQ9mpact, agreeing to
consider implementing the Regrd6~1"ClimatEf~f.ction Plan<~rid,the Greenprint
Sustainability Plan in whole or in p'~ffiJ~~?a6pro~riate for ea~hri1bnicipality and
urging all Mayors of Mi 9•111 i-Dade cO:ohh/to support the Mayors' Climate
Action Pledge. (May6~St6ddarct) . 3/5
" ., ',' '" c"
Moved by Mayor Stoddard, seCond~gb~Zi~~!M~yor Liebman, the motion to approve
Resolution No. 179-13713~97 endorsing the Mayo($fcJih1(:liE;!Action Pledge, affirming support
for the Southeast Fl6rid(:l Regional Climate Ch~'Dge'C6mpa~t:'affreeing to consider implementing
the Regional Climate Action Plan and the Greehpri~t Sustainability Plan in whole or in part as
appropriate for each municipality and urging all M~yors of Miami-Dade County to support the
Mayors' Climate Action Pledge, passed bya!j.-Ov8~e:
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
3. A Resolution declaring that the personal property, described in the attached
list, is "surplus" and authorizing the City Manager to sell the "surplus" items at
auction. 3/5
(City Manager-Central Services)
19 Moved by Mayor Stoddard, seconded by Vice Mayor Liebman, the motion to approve
20 Resolution No. 180-13-13998 declaring that the personal property, described in the attached
CITY COMMISSION MINUTES
September 3, 2013
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1 list, is "surplus" and authorizing the City Manager to sell the "surplus" items at auction, passed
2 by a 5 -0 vote:
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Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
5a. A Resolution of the City of South Miarnin:T~rid~i~Hrporting efforts to reduce
gun violence and illegal firearmsJrafficking thro~gijmore responsible gun
sales and marketing practices~' " 3/5
(Mayor Stoddard);<:~"
Moved by Mayor Stoddard, se.conded b~:0ii~'M~Y9rIi'~bman, thef~dffkn to approve
Resolution No. 181-13-13999 supportjng.~tf0rts to redUc,e\gun violence and illegal firearms
trafficking through more responsible gJQ~a!~Si.?pd marketirlgpractices, passed by a 5 -0 vote:
Yea:
Nay:
O. RESOLUTION(S)
~1*o(s::~d;":(ai"
Vice·1\I!9yor;L,i~~IJl~ri;}!:/. Commi~sici~~~New~anM.
',. Commi~~fbrr~r Harris
Commissiari;er Welsh
4. A Resolution relating to budget; authorizing a transfer of $10,000 from
account No. 001.1310.513.9920, City Manager General Contingency to
account No. 001.1310.513.5210, City Manager Supplies.
3/5 (City Manager-Finance)
16 This item was pulled from the Consent for comments and Mr. Alexander provided
17 further clarification, explaining the need for replacing the old carpet in his office.
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19 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
20 Resolution No. 182-13-14000 authorizing a transfer of $10,000 from the City Manager General
21 Contingency account to the City Manager Supplies account, passed by a 5 -0 vote:
22
CITY COMMISSION MINUTES
September 3, 2013
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Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
5. A Resolution approving the selection of Blue Cross and Blue Shield to provide
group health insurance and UHC to provide dental and vision coverage for the
City of South Miami full time employe~s;'to be charged to departmental
4 This item was also pulled from ent for clarificatioh.Mr~ Alexander and Ms.
5 Nickle provided further information.
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Moved by Mayor Stoddard, seconded by Com
Resolution No. 183-13-14001 approving the selection
group health insurance and UHC to provide dental ,and vis
Miami full time employees, passed by a 5-0 vote:<,<
er Harris, the motion to approve
... ross and Blue Shield to provide
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Yea:
Nay:
Mayor Si()d~ard
: Vice Mayorpebman
Commissi()n~r Newman
Co~mJS~iori~;rj~arris
ComrriissiblJerWelsh
None
rage for the City of South
13 a) A Resolution authorizing the City of South Miami to support the Aaron Cohen Life
14 Protection Act which targets Florida hit and run drivers. 3/5
15 (Mayor Stoddard)
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17 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
18 as amended Resolution No. 184-13-14002 authorizing the City of South Miami to support the
19 Aaron Cohen Life Protection Act which targets Florida hit and run drivers, passed by a 5 -0 vote:
20
Yea:
CITY COMMISSION MINUTES
September 3, 2013
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
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Nay:
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Commissioner Welsh
None
2 b) A Resolution requesting that the Miami-Dade County Public Works and Waste
3 Management Department collect recyclable materials from business and apartment buildings,
4 soliciting other communities to do the same, and requesting an amendment to Ch. 15, Sec. 2.3,
5 Miami-Dade County Code. 3/5 (Commissioner Harris)
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Moved by Commissioner Welsh, seconded by Commissioner Harris, the motion to
approve Resolution No. 185-13-14003 requesting thatthe)v1i~mi-Dade County Public Works
and Waste Management Department collect recyclabl~il'naterral~from business and apartment
buildings, soliciting other communities to do the.?~!~~,·~nd req~~Siing an amendment to Ch.
15, Sec. 2.3, Miami-Dade County Code, passe~:hJ:)~a~;5 -0 vote: '..
M.
Yea:
Nay:
;.'> ';"c;;,,>,'
Mayor St'dcl~'~Xd /{ ....
Vice Mayor tfeplJ'l.C!rr t.>,j
Commissioner I'J~Wrna~
·tol11mi?sioner Harf(?;;
C6rnmi$sibher Welsh;'
None ,.;', :~~';::;(~:::~\.\:.:", ".'~~:?" ,
"'''>:';':>->.;"
, " .... <.,,,
RESOLUTION(S) PUBLIC HEARING(S) (CONT'D)
6.
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A ResolutionauthC:>~iZihgt~e>CitY<rV1anager to execute a Professional Service
Agreement provided underFlorid~Statute 287.055 Consultant's Competitive
Negotiation Act "eCNA", with, Milian, Swain and Associates, Inc., Indigo
Service Corporation,O'Leary Richards Design Associates, Inc., Rosenberg
Design Group, Inc., Curtis and Rogers Design Studio, Inc., REE Consulting, LLC'/
dba G.Batista and Associates for the following professional services:
Architecture, Civil/Environmental Engineering, Structural, and Traffic &
Transportation El1gineering. 3/5
(City Manager-Public Works)
19 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to approve
20 Resolution No. 186-13-14004 authorizing the City Manager to execute a Professional Service
21 Agreement with, Milian, Swain and Associates, Inc., Indigo Service Corporation, O'Leary
22 Richards Design Associates, Inc., Rosenberg Design Group, Inc., Curtis and Rogers Design
23 Studio, Inc., REE Consulting, LLC'/ dba G.Batista and Associates for the following professional
CITY COMMISSION MINUTES
September 3, 2013
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1 services: Architecture, Civil/Environmental Engineering, Structural, and Traffic & Transportation
2 Engineering, passed by a 5 -0 vote:
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Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
8. A Resolution related to a request p~P~oant t,&'Ordinance 06-10-2031 of the
City of South Miami to locate a professional dff'lce for counseling services
within a first floor unit of theNaie'ncia CondominidrWPlocated at 6001 SW 70
Street Unit 105 in the TODbJMU-5 zoning district;~t;Yprovided the use is
approved via the Special Use p~fhiit process set forth in'S~ttion 20-5.8 of the
City's Land Development Code.·
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Manager-Planning &Zoning)
Moved by Commissioner Harri;'"SeC:~~~'}:llYc.,MaYOr Stoddard, the motion to approve
Resolution No. 187-13-14005 requesting to locate a;f.>:rpf~~sional office for counseling services
within a first floor unit ofthe Valencia conc10~ini~TJOda1:e<:li~t6001 SW 70 Street Unit 105 in
the TODD MU-5 zoningdistrict; provided theos~ii~/~t'pro~~tfviu~'the Special Use Permit
process, passed by a 5 -0 vote: .,
Yea:
Nay:
, ; Jc ~:-:c ,
". "':";""
Mayor Stoddahl
Vice MayorUebman
Commissioner Newman
. Commissioner Harris
Commissioner Welsh
None
10. (This item is being postponed to the City Commission meeting of 9/17/13)
A Resolution of the City of South Miami relating to a request to allow for the
creation of parcels 1 through 5, on property specifically located at 6150 SW
80th Street; 6120 SW 80th Street; and 6040 SW 80th Street, South Miami,
Florida within an RS-3; Low Density Single-Family Residential Zoning District, as
permitted by provisions pertaining to "Waiver of Plat" set forth in Section 20-
4.2{B} of the City of South Miami Land Development Code, and Section 28-4 of
the Miami-Dade County Code; for the purpose of constructing five new single
CITY COMMISSION MINUTES
September 3, 2013
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family homes; and providing for a legal description.
(City Manager-Planning & Zoning)
Q. ORDINANCE(S) THIRD READING(S) PUBLIC HEARING(S)
3/5
11. An Ordinance amending Section 8A-2(1) to provide clarification as to the
meaning of language of the limitation period for filing an ethics complaint and
to provide for the repose of complaints. 3/5 (Mayor Stoddard)
The Commission discussed the item.
Mayor Stoddard moved to amend t.~~r;6,·~dinance on page one, line 36, by changing
five (5) years to four (4) years. Seconded by cotr:lI~"is~ioner Harris them()tion passed by 3-2 vote
(Newman, Liebman) ';;(i?G1:;f{,: F?;)1~~",
Moved by Commissioner Harris, secondedbVlM~Y,9&t,(Y ddard, the~otion to approve as
amended Ordinance No. 19-13-2166 amending Section~A~2(1) to provide clarification as to the
meaning of language of the limitation period for filing aneihiCs complaint and to provide for
the repose of complaints, passed by a 3':2 vote: 'f •• },;~f};;.
Yea:
Nay:
MayorStoddard'· .
Commi#iqreiHarris' .
Commissiol1er Welsh
Vic~ Mayortj~bman
Commis~ionef'Newman
R. ORDINANCE(S) SECOND READING(S) PUBLIC HEARING(S)
12. An Ordinance amending Section 20-5.5 (C)(3) and (G)(3) of the City of South
Miami's Land Development Code to redefine the newspaper required for
publication and to conform to Section 166.041(3)(a) of the Florida Statutes.
3/5 (City Attorney)
22 A motion was made by Commissioner Welsh to amend the ordinance on page one,
23 lines 47 and 48 to insert the words "calendar days". Seconded by Mayor Stoddard the motion
24 passed unanimously.
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26 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
27 as amended Ordinance No. 20-13-2167 amending Section 20-5.5 (C)(3) and (G)(3) of the City of
CITY COMMISSION MINUTES
September 3, 2013
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1 South Miami's Land Development Code to redefine the newspaper required for publication and
2 to conform to Section 166.041(3)(a) of the Florida Statutes, passed by a 5 -0 vote:
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S.
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
ORDINANCE(S) FIRST READING
13. An Ordinance Amending sec.16~id(~); Sec. 16-16;{~~ .•• 16-19; Sec. 16-22; and
Sec. 16-23. Of The South Mi~rriisiPension Plan To ProviBeFor Compliance With
The Internal Revenue Code.';"·;;{'·.llf;··.. . ..
3/5 (City Manager)·;~·'~i .. (J;;t~)'iy/
Moved by Mayor Stoddard, seCoJ1decibycom~i~~~rl~r Welsh, the motion to approve
An Ordinance Amending Sec. 16.14(a); Sec~ 16-16i;r~C.16-19;sec.16-22; and Sec. 16-23, Of
The South Miami Pension Plan To Provide Eor CompliartcEl With;:ffle Internal Revenue Code,
passed by at,:t>· ...
/' /
, /':,':,:>;>/
Yea: ". Mayor St6d~ard
Nay:
. Vice Mayor)..iebman
Commissione(Newman
Commissioner Harris
Commissioner Welsh
None
14. An Ordinance related to a request for an amendment to the City of South
Miami Comprehensive Future Land Use Map. amending the Agency owned
property assemblage generally referred to as the Marshall Williamson
properties (Madison Square redevelopment west), folio numbers 09-4025-
000-0850; 09-4025-000-0852; and 09-4025-065-0090. from the current land
use designation of Single-Family Residential to Multi-Family Residential. to
allow for additional residential dwelling units within the Madison Square
Mixed-Use Development Project.
4/5 (City Manager-Planning & Zoning)
CITY COMMISSION MINUTES
September 3, 2013
11
1 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
2 An Ordinance amending the Agency owned property assemblage generally referred to as the
3 Marshall Williamson properties (Madison Square redevelopment west), from the current land
4 use designation of Single-Family Residential to Multi-Family Residential, to allow for additional
5 residential dwelling units within the Madison Square Mixed-Use Development Project, passed
6 bya5-0vote:
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Yea:
Commissioner NevVh{'<ifi';e,
~~~~::::~~:~.:!~~ 'i(;;Hf:~.\
Nay: None
15. An Ordinance related to a requJ~tfor a zoniri'g.map am~;Vament to the City of
South Miami official. zoning map;lo,re-tBhe the Agency:fYO\Nned property
assemblage referred ···'.1:0' as the Marsnalf)Williamson properties {Madison
Square redevelopmen1:West);.folio numb'efs09-4025-000-0850; 09-4025-000-
0852; and 09-4025-065~00967)from a curr~ntzoning designation of IRS-4"
(Single-Family) to the IRrvF18" (Lb't\i(I)f~~sity MOlti"Family Residential) to allow
for additional residential dwelling.unif~[\Niihin the' Madison Square Mixed-Use
Dev'EHopment Proiect.~~.;/);f;'}v'i:;;!;:i:i}f
5/5 (City Manager":Planning &Z6ning)
Moved byr\llayor Stoddard/seconded bY~~~ffiilJliSSiOner Welsh, the motion to approve
An Ordinance to re-zone the Agency ownedproper1:y;~ssemblage referred to as the Marshall
Williamson properties (Madison Square redevelopment west), from a current zoning
designation of II RS-4" (Single-Family) to the IRM-18" (Low Density Multi-Family Residential) to
allow for additional residential. dwelling units within the Madison Square Mixed-Use
Development Project, passed by a 5 -0 vote:
Yea:
Nay:
T. ADJOURNMENT
CITY COMMISSION MINUTES
September 3, 2013
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
12
1
Attest
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES
September 3, 2013
13
Approved
Philip K. Stoddard
Mayor
To:
Date:
From:
Re:
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
September 3, 2013
Steven Alexander
City Manager
Manager's Report
Attached are the City's accomplishments for the period covering August 18 -September 2, 2013,
which are hereby submitted for your review prior to the Commission Meeting.
If you have any questions please feel free to contact me.
I. Accomplishment.
IT I DC successes
1. Repaired 3 Police laptops.
11. IT continued to work with the vendor for configuration of 2 factor
Authentication.
111. IT identified, moved and inventoried surplus equipment for auction.
IV. IT worked on researching several Video systems for purchase and obtained
quotes.
v. IT worked on Active directory for moved and terminated employees. Also
moved users to different areas.
VI. IT continues to work on audio and video issues in chambers.
V11. IT researched video projectors for Chambers.
V111. IT changed computers and relocated Lidia.
IX. IT worked web access issues for Police for certain sites. This issue has been
resolved.
August 19 th through August 30th
Total Hours: 98
Total Tickets: 26
Total Calls: 22
-2 -City Manager's Report to the Commission for September 3,2013
Finance
i. The budget process for FY 14 continues to move forward. Finance continues
working on responses to the Budget comments mentioned at the Budget
Workshop on August 29, 2013.
ii. Finance is working on updating the City's website information for the conversion.
iii. Finance is working with the CIP Manager on obtaining the required electricity to
the needed antenna points for the Wi-Fi Mesh.
iv. Finance continues to trouble shoot any issues related to the City's ONESolution
finance system. Finance continues to monitor the different department's issues and
help correct those matters.
v. Finance is currently working to close August 2013 and post the check register and
Budget by Department Monthly Report on the City's website.
Central Services
i. Marshall Williamson Park Playground Equipment: The RFP was advertised on
August 6, 2013 and closed on Friday, August 30th at lOAM; five (5) proposals were
received. A Selection Committee meeting is scheduled Friday, September 6 at 10
AM.
ii. Tree Planting Initiative Phase 2: The ITQ was advertised on August 12, 2013 and
closed on Thursday, August 22nd at lOAM. The ITQ was sent to 33 landscaping
and nursery companies. Three (3) quotations were received and are under
evaluation.
iii. Outdoor Kiosks: A Letter of Interest was advertised for Interactive Outdoor
Kiosks on August 2, 2013. The LOI closed on Friday, August 23nd at lOAM. No
Letter of Interest submittals were received. A site visit has been scheduled to a
local kiosk company within the next two weeks to determine the availability and
market conditions for outdoor devices.
iv. Road Resurfacing 62 St and 57 St: The RFP was advertised on August 29, 2013. A
Pre-bid meeting is scheduled September 12 at lOAM. The RFP will close on Friday,
September 20, 2013 at lOAM.
v. Branding: The contract has been fully executed and a Purchase Order has been
issued. A kick-off meeting is scheduled with the vendor, Wilesmith
Advertising/Design on September 4, 2013.
-3 -City Manager's Report to the Commission for September 3,2013
vi. Street Signs and Poles: An inventory of City street signs in both the downtown and
residential areas has been completed by the vendor, GraphPlex Signs.
Manufacturing and installation of new street signs are on hold pending completion
of the Branding initiative.
Following are highlights for the Code Enforcement Division for August 19 th
-August 30th 2013:
Code Enforcement Office
I. In the Month of August, the Code Enforcement Office has:
a. Responded to over 25 resident/city official complaints.
b. Issued more than 23 Courtesy Civil Infraction Notices.
c. Issued 7 Notices of Civil Infraction.
d. Removed I 16 Illegal Signs from the City.
e. Reviewed 96 Permit Applications for the Building Department
f. Performed 54 Lien Searches; totaling in $6,165.00 for the City.
Local Business Tax Compliance Office
I. Code Compliance Officer, Hector Rabi has:
a. Processed 3,459 renewal notices for mailing.
b. Conducted 200 inspections.
c. Issued 37 new Business Tax Receipts (BTR) amounting in $10,500.00
d. Reviewed 181 Business Tax Receipts with Planning & Zoning
II. Special Projects Include:
a. Snipe Sign Collections
b. Parking Agreement Collections
c. Outdoor Seating Update Report for renewal notices
d. Miami-Dade BTR Report
Special Events Coordination
The following are the results of various activities from August 19 -August 30, 2013:
• Collaborating with Volks Blast Inc. on their event which will be held in January, 2014.
Working with other departments on logistics; prepared a resolution for the September
17, 2013, City Commission agenda for approval.
• Completed a new special event a Community Shred Day, which provided ecological
information/demonstration, finger printing services for children and personal document
shredding for residents of South Miami. This event was held on August 24, 2013, from
9:00 am to I :00 pm., in front of City Hall.
-4 -City Manager's Report to the Commission for September 3,2013
• Working on the 2013 State of the City Address which will be held on Thursday,
November 14, 2013, at South Miami Hospital -Victor E. Clarke Center.
• Collaborating with various entities on the 2013 Elves Parade which will be held on
Sunday, December I, or December 8, 2013, on Sunset Drive starting at 2:00 p.m.
• Collaborating with Cycle Party a new vendor and various departments to showcase their
product in the City. Cycle Party requested a Special Event Application and upon
completion/review will be forwarded to the City Manager and/or City Commission.
• Collaborating with South Miami Police Department on holding a Bike Registration event.
Time and Date to be determined.
• Collaborating with Rok Burger on their I st Year Anniversary Celebration set for the end
of September 2013. Time and date to be determined.
• Collaborating with some residents to hold a "Jazz in the Pork" event. Time and date to
be determined.
• Four (4) requests for garage sale permits were given for this time period.
The following are the accomplishments for the Police Department for the time period of August
17th through August 28th , 2013:
Uniform Patrol Division
i. A total of 15 arrests; 4 felonies, 6 misdemeanors, 0 traffic, and 5 warrants served;
ii. Of those 15 arrests, 2 were narcotics related, I for cocaine possession and I for marijuana
possession;
iii. The DUI Intoxilyzer was returned from Tallahassee after its annual inspection;
iv. On August 23rd UPD personnel participated in a DUI Checkpoint with Coral Gables
Police Department;
v. UPD personnel have worked on developing a strategic plan to improve clearance rates and
a new Community Policing Plan per Acting Chief Landa;
vi. A new directive was given by Acting Chief Landa to UPD Patrol Sergeants that responding
to calls of a criminal nature is mandatory. The Sergeants are to ensure that calls are
handled efficiently and effectively in an attempt to improve relations with the community
and improve service;
-5 -City Manager's Report to the Commission for September 3,2013
Community Police Unit
i. CPU Officers conducted the following details in the CRA area; 22 Park and Walks, 52
Directed Patrols, 16 Citizen Assists, 02 Community Meetings and conducted 122 Watch
orders;
ii. On 08/1512013 CPU personnel participated and raised money for the Back to School
giveaway;
iii. CPU officers were issued mandatory bike patrol days in the CRA area;
iv. CPU personnel attended a meeting with the Concerned Clergy and Citizen Coalition to
prepare for an upcoming community march;
v. CPU and Departmental Personnel participated in the Community Shred Day on
08/24/2013;
*CPU information is from August 12-August 25
Criminal Investigations Division
i. Detectives arrested the second subject responsible for a Grand Theft at the South Miami
Hospital. Detectives were able to identify the subject after he pawned the video equipment
worth approximately $10,000.00;
ii. Members of the General Investigations Unit worked a gang detail with the Miami Police
Department Gang Unit. The purpose of this detail was to gather intelligence related to the
recent shootings in the City of South Miami and within the City of Miami. The detail
resulted in a total of 17 arrests, 5 of which were narcotics related and 17 field interview
cards completed;
iii. Detectives have located and arrested a subject wanted for stabbing his victim with an ice
pick. The subject was observed by detectives on the street and upon their approach, the
subject took flight on foot. A perimeter was established and shortly thereafter, he was
taken into custody;
Support Services Division
Services Division: Accreditation Unit, Fleet Management, Records Management, Quarter Master,
Property & Evidence Management;
i. Work on Accreditation in progress (Mock Assessment tentatively scheduled for October
14 and Final Assessment for December 3).
ii. Awaiting approval of Records Destruction project submitted to City Clerk.
iii. Fleet vehicles were purchased and should be delivered in September.
-6 -City Manager's Report to the Commission for September 3, 2013
iv. Narcotics cases from 20 I 0-20 II reviewed for closed cases and list being compiled for
destruction. Paperwork prepared for judge's authorization for destruction.
v. FlU Intern contacted for assignment September through December.
Professional Standards Division
Training Unit
I. Training with A-B-C shifts on multiple days;
II. Inspected and inventoried six fire arms and uniforms;
III. Conducted back ground home checks for new hires;
IV. Researched new police bikes for the department;
v. Inventoried the ammo locker;
VI. Volunteered time on Saturday for the Community Shred Day;
VII. Worked with M.A.G.T.A,F ( Multy Agency Gang Task Force);
Human Resources
Please be advised that no "significant" events have occurred in the Human Resources
Department since the August 20, 2013 Commission meeting. We will continue to maintain
our activity and project status reports, which can be made available at your request.
Grants and Sustainable Initiatives
1. The Health Foundation of South Florida invited the City of South Miami to
develop a full proposal based on the information provided in a preliminary
proposal, South Miami Complete Streets Policy Development, in the amount
of $12,000 for 12 months.
11. Attended Miami-Dade LMS (Local Mitigation Strategy), Grants and Finance
Subcommittee on August 20, 2013 at 9:30am.
iii. Attended the Sustainable Business Council meeting in the Miami Beach
Chamber of Commerce on Tuesday, August 27 at 8:30am.
IV. Met with the Environmental Specialist at the City of Coral Gables to
collaborate on sustainable initiatives.
v. Had informative meeting with Cars2Go to review possible expansion into the
City of South Miami.
-7 -City Manager's Report to the Commission for September 3, 2013
PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
580 I Drainage: The construction at 580 I Sunset Drive is complete.
Central Services Area: Staff began moving file cabinets into Central Services area for storage.
Mango Terrace Traffic Calming Design: A Notice to Proceed has been provided to
commence the work.
West Pinecrest Villa Traffic Study: A meeting with residents was held on August 27, 2013
Twin Lakes Traffic Study: A meeting with residents was held on August 29, 2013
Dante Fascell Park Jogging Trail: The installation of the rubberized turf began last week. The
contractor expects to finalize the work by the week of September 3rd
•
Dorn Avenue Drainage Design: The design has begun. Surveying was performed last week.
The following are the accomplishments that have taken place from August 19, 2013-September 3,
2013:
Recreation Division
• The CRA (Community Redevelopment Agency) donated $250 to the Parks & Recreation
Department for the Annual Backpack Giveaway that was held on August 15, 2013.
• On August 19, 2013, the Afterschool Care Program begun. The Community Center will
continue providing transportation to children from their local schools to the Gibson-Bethel
Community Center. One hundred thirty (130) children have registered as of date. The
CRA has sponsored sixty two (62) children for this school year. '
• On August 30-31, 2013, the South Miami Grey Ghosts Football teams will face West
Miramar Patriots at Palmer Park for their third game of the season.
• On August 31, 2013, a Community Breakfast will be held at the Gibson-Bethel Community
Center from 9:00 am-I 0:00 am. This breakfast is sponsored by the CRA.
• On August 3 I, 2013, the seniors will be taken to Miccosukee on a field trip from 8:30 am-
2:00 pm.
-8 -City Manager's Report to the Commission for September 3, 2013
Parks Maintenance Division
• The trail project at Dante Fascell Park is 65% completed.
• Turf renovations continue at Palmer and South Miami Parks to include spraying, mole
cricket control and fertilization.
• All athletic fields are currently being maintained for youth athletics (new stripping layouts).
• The fountain for the lake at FUCHS Park will be reinstalled on Friday August 30, 2013.
• Main irrigation line repair is in effect at Palmer Park.
Planning Department
The following is the department update for the September 3, 2013 Commission meeting.
Please be advised that no "significant" events have occurred in the Planning Department since the
August 20, 2013 Commission Meeting. We will continue to maintain bi-weekly activity and
project status reports, which can be made available at your request.