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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
South Miami
bAd mr'
2001
Kelly Barket Jr., Chief Superintendent of Public Works 5
September I I, 2013 Agenda Item No.:---""",,--
To issue a purchase order to Fence Masters, Inc. in the amount of $8,798
for emergency repairs to the guardrails on Sunset Drive, North and South
Side, for retroactive approval.
In accordance with Florida Statute 287.057, securing competitive
quotations are waived when an emergency has been declared.
A Resolution authorizing the City Manager to expend $8,798 with Fence
Masters, Inc. for emergency repairs to the guardrails on Sunset Drive,
North and South side account number I 12-1730-541-6210 (Public Works
Infrastructure PTP).
$8,798 (I 12-1730-541-6210) FY 2013.
Account number I 12-1730-541-6210 (Public Works Infrastructure PTP)
has a current balance of $152,372.
Quote -Fence Masters, Inc.
RESOLUTION NO.: _________ _
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A Resolution authorizing the City Manager to expend $8,798 with Fence
Masters, Inc. for emergency repairs to the guardrails on Sunset Drive, North
and South side account number 112-1730-541-6210 (Public Works
Infrastructure PTP) for retroactive approval.
8 WHEREAS, the guardrails on the North and South side of Sunset Drive have numerous
9 deficiencies, are in very bad condition, do not meet the current code standards, with both
10 structures lacking the safety pipe railing associated with support to the railing system, with one
11 rail damaged by vehicle impact and is non-repairable; and
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13 WHEREAS, a complete replacement is required immediately due to the above issues as
14 well as the placement of the South system which is adjacent to an elementary school and also in
15 proximity to an entry gate to the compound; and
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17 WHEREAS, the City obtained a quote from Fence Masters, Inc. for the emergency repair
18 of the guardrails on Sunset Drive, North and South side; and
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20 WHEREAS, in accordance with Florida Statute 287.057, securing competitive quotations
21 are waived when an emergency has been declared; and
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23 WHEREAS, the expenditure of $8,798 to Fence Masters, Inc. for fiscal year 2013 is for
24 retroactive approval.
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26 NOW, THEREFORE, BE IT RESOLVED THE MAYOR AND CITY COMMISSION OF THE CITY
27 OF SOUTH MIAMI, FLORIDA:
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29 Section 1. The City Manager is authorized to expend $8,798 with Fence Masters, Inc. for
30 emergency repairs to the guardrails on Sunset Drive, North and South side for retroactive
31 approval, charged to account number 112-1730-541-6210, Public Works Infrastructure PTP.
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33 Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is
34 for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
35 shall not affect the validity of the remaining portions of this resolution.
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37 Section 3. Effective Date: This resolution shall take effect immediately upon
38 enactment.
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PASSED AND ENACTED this __ day of _____ , 2013.
ATIEST: APPROVED:
CITY CLERK MAYOR
READ AND APPROVED AS TO FORM, COMMISSION VOTE:
52 LANGUAGE, LEGALITY AND Mayor Stoddard:
53 EXECUTION THEREOF Vice Mayor Liebman:
54 Commissioner Harris:
55 Commissioner Newman:
56 Commissioner Welsh:
57 CITY ATIORNEY
FENCE MASTERS, INC.
3550 N. W. 54T11 STREET
MIAMI, FLORIDA 33142
DADE: (305)635-7777 * BROWARD (954)463-3172 * FAX: (305)635-7887
Date: September 5 2013 Name: Kelley Barket Jr
Company: City of Soutb Miami Public Works Job Name: Guard rail
Address: 4795 SW 75 AVE
City: Miaml,FL 33155 Job Address: Soutb miami
Pbone: [11305-403-2071, Fax: 111 305-668-7208
We propose, subject to acceptance by Fence Masters, Inc., (seller) to perform work in accordance with quantities and sizes listed
below. Before erection is begun. purchaser is to establish property line stalres and grade stakes and to remove all obstructions that
may interfere with erection. Purchaser is responsible for location of any underground lines. Fence Masters, Inc. is not responsible
for any damage to unmarked lines. After the contract is executed and received by Fence Masters, Inc., notice to proceed is to be
provided by purchaser at least 14 days prior to date of commencement of the work. In order to avoid unforeseen conflicts in contract
language, by signing this contract yO/l are waiving any obligation on our part to sign any contract or other document that yO/l
subsequently may offer, provide, or demand. This contract will be the only contract for this job and is bindingfor both parties.
Furnish & install
FDOT Index 400 guard rail per code as follows.
1) 125' over all guard rail.
2) Steel posts machine driven into the ground.
3) Plastic blocks with 10" bolts.
4) Install 2 -Type II anchors @ trailing end.
5) Install 2 -37.5' long parallel anchors @ leading edge.
6) All posts and rails to be powder coated hunter green.
Lump sum $ 8,798.00
Note: The existing guard rail is over 35 years old and not to code plus in very bad condition. The new guard rail is per code,
we can not knowingly install a road side safety bamer not to code. We must protect the city and our company from liability
concerns.
Note: The above pricing is good for only 5 days do to the existing conditions in the steel industry. The mills won't guarantee the
pricing to us for more than 5 days. After that, actual price is based on receipt date of executed contract and mill price increases.
GUARDRAIL PRICE: Based on machine driving all posts. Any conflicts requiring digging of posts, as opposed to
machine driving, will necessitate additional charges. This price does not include maintenance oftraffie or installation
of miscellaneous asphalt.
DEPOSITN/A
Subject to credit approval by Fence Masters, Inc. Terms are net on billing. Prices for this proposal are valid for 5 days from the proposal date.
Interest of I % % per month will be charged on accounts past due. Title to the property as addressed by this proposal shall remain in the seller,
Fence Masters, Inc. until payment in foil is received, pursuant to the tem/s hereof This is a retain title contract.
In the event the money due hereunder, or any portion thereo/. has to be collected on demand of an attorney or by suit, the purchaser agrees to
pay all costs of collection including interest at the highest legal rate and reasonable attorney's fees.
Approved & Accepted: Fence Masters, Inc. (Seller)
By~ __ ~ ________________________ _
Signature
Carlo S. Cortina, Project Manager
Approved & Accepted by Purchaser:
City of South Miami Public Works
By~ ________________________ __
Signature
Kelley Barket Jr
Print Name and Title
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