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10South Miami hOd CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM mr' To: The Honorable Mayor and Members of the City Commission Via: Steven Alexander, City Manager From: Christopher Brimo, AICP ~ Planning Director Date: September 17,2013 Subject: ITEM No .. __ I_O __ A Resolution concerning an application pursuant to Land Development Code Section 20-4.3(N), requesting approval to permit the installation of a banner over the public right-of-way at 5995 Sunset Drive to promote an event titled "FedEx Waterford 5K," held by TeamFootWorks at Blue Lagoon on November 8, 2013. APPLICANT'S REQUEST The applicant, Team Foot Works, a non-profit organization, submitted a Banner Request Application requesting approval to hang a banner over Sunset Drive to promote the event "FedEx Waterford SK." This is an event that promotes both fitness and health initiatives in Miami-Dade County. The event is scheduled to be held at Blue Lagoon on November 8,2013. APPLICABLE REGULATIONS The City Commission at its May 1, 2007 meeting amended the Land Development Code to require approval of all banners placed across a public street. The ordinance created Section 20-4.3(N) which sets forth regulations governing the placement of banners. Section 20-4.3(N) of the Land Development Code states the following: 1. Organizations wishing to display a banner over rights-of-way in the City of South Miami must submit to the Planning Department a "Banner Request" application at least thirty (30) days in advance. 2. The city commission will review all requests and will determine whether the request conforms to the following guidelines: a. Only not for profit organizations may display banners; b. Banners for no more than three (3) special events shall be displayed at any given time; Z:\Collllllission ltellls\20 13\9-17-13\FedEx Waterford 5K Banner\FedEx Waterford 5K Banner _ CM ReporLdocx 2001 c. Banners may be displayed ten (10) to fourteen (14) days before the advertised event takes place; banners must be removed within (5) days after the end of the special event. d. Banner design, color, size, proposed location and wording must be approved by the city commission, and must be submitted along with request. 3. The organization displaying a banner must provide proof of public liability insurance naming the City of South Miami as additionally insured for the period of time banner is displayed. 4. The organization must pay a two hundred andfifty-dollar ($250.00) fee in advance or the actual cost incurred by the city to hang and remove the banner. The city commission may adjust this fee from time to time in order to reflect the current costs of installation. The city or one (1) of the first approved by the city to hang and remove the banners will be the only entities performing this task. The applicant has requested that the proposed banner be placed over Sunset Drive at 5995 Sunset Drive beginning on October 23, 2013 through November 6, 2013, which is a display time period of fifteen (15) days before the event is scheduled to take place. While the proposed display time exceeds the maximum time period allowed of 14 days (20-14.3(N)(2)(c)), an alternative would be for the banner to be installed on the next available date. Because the Public Works Department only installs and removes banners on Wednesdays, the next available date for installing this banner is October 30, 2013, which would give the banner a proposed display time period of eight (8) days. In addition, the applicant is requesting that the banner be removed one (1) day before their event is scheduled to take place. Therefore, it is being requested that the Commission consider the request for the proposed banner to be installed for a total of fifteen (15) days. RECOMMENDATION Staff recommends that the Commission approve the banner request application for the period of October 23,2013 through November 6,2013, for a total of fifteen (15) days. Backup Documentation: • Resolution • Banner Request Application, submitted on August 23,2013 • Fee Schedule, Part 2 of 4, dated August 26,2013 • Banner Design Exhibit "A" • Insurance Certificate • Non-Profit Certificate Z:\Conullission ltcms\20 13\9-17-13\FedEx Waterford 5K Banner\FcdEx Waterford 5K Banner ~ CM Report.docx 1 RESOLUTION NO. ____ _ 2 3 A Resolution concerning an application pursuant to Land Development Code 4 Section 20-4.3(N), requesting approval to permit the installation of a banner 5 over the public right-of-way at 5995 Sunset Drive to promote an event titled 6 "FedEx Waterford 5K," held by TeamFootWorks at Blue Lagoon on 7 November 8, 2013. 8 9 WHEREAS, pursuant to Land Development Code Section 20-4.3 (N) "Banners over 10 rights-of-way", all non-profit organizations proposing to display a special event banner over a 11 City street must submit a Banner Request Application; and 12 13 WHEREAS, the applicant, TeamFootWorks, a non-profit organization, submitted a 14 Banner Request Application asking for approval to hang a banner over Sunset Drive to promote 15 the event titled "Waterford 5K," an event to be held at Blue Lagoon on November 8, 2013. 16 17 WHEREAS, the submitted application contains the required insurance statement, non- 18 profit certificate, banner design document, and fee; and 19 20 WHEREAS, the Mayor and City Commission of the City of South Miami desire to 21 support the TeamFootWorks event. 22 23 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 24 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 25 26 Section 1. The request submitted by TeamFootWorks, a non-profit organization, for 27 approval to hang a banner (Exhibit "A") over Sunset Drive at 5995 Sunset Drive, to promote the 28 event titled "Waterford 5K," an event to be held at Blue Lagoon on November 8, 2013 is hereby 29 approved during the following period: October 23,2013 through November 6, 2013. 30 31 Section 2. Severability. If any section clause, sentence, or phrase of this resolution is for 32 any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall 33 not affect the validity of the remaining portions of this resolution. 34 35 Section 3. Effective Date. This resolution shall become effective immediately upon 36 adoption by vote of the City Commission. 37 38 PASSED AND ADOPTED this __ day of ,2013. 39 40 41 ATTEST: APPROVED: 42 43 44 45 CITY CLERK MAYOR 46 47 1 2 3 4 5 6 READ AND APPROVED AS TO FORM, COMMISSION VOTE: LANGUAGE, LEGALITY AND Mayor Stoddard: EXECUTION THEREOF Vice Mayor Liebman: Commissioner Newman: Commissioner Harris: CITY ATTORNEY Commissioner Welsh: CITY OF SOUTH MIAMI PLANNING and ZONING DEPARTMENT 6130 Sunset Drive, South Miami, FI33143 305-663-6326 Banner Request Application Application for the purpose of requesting approval to display banners over public streets promoting events as set forth in Ordinance No.1 0-07-1911; LDC Section 20-4.3(N) Attached Name of Not for Profit r' ,~-r C Organizatio"ri]£A f'f)L()6T Ll\bi< KS E""DLt (AT) Otv A L At0D N-ITNr;;}.3.'S ~OR::r6eCtnoN Address of 1::-1'7" \ I ~ ~_,_. Organization :=Y ex "-t 0lJ. f\) 0E~T J-..» \ \) c. 3 C ( C[1:d fiJ I Q,(\') ) , (:L. ~2> 1l/~3 Contact Person Kf-~f::J\) P Ij~ (;) TEK Title ~5EC~RFTi}R\J J Email kAeE1\J@rfAmr.a171LtiS.Q1~ OoS--~ '" ~ ~-=-lt:;~c~3 Briefly describe event for which you wish to display a banner in South Miami. SK Event date(s) f\)OU ElJli:3C e, E J 201 ~ Location(s) 'E LLJ E U)C;CQ J0 Dates banner to be disPlayeU'IOi'>'CR Q:~6lO/:)to NCVCAA"B-rR ~) .:20/3 A fee of $300 per banner is required'to cover cost incurred by the City to hang and remove the banner. Received by --4J1-'-'~4! 6P~o.L,'_?;_~f-'b",-':.#_'~+-:~--,,--I?-.=7_-Check # ---I<-t _t?_\--=.:U:,---:} _I __ ATTACHMENTS REQUIRED: ProofofInsurance Rec'd /~ Banner Design (including wording) Rec'd /~ Proof of current Non-Profit Corp. Status Rec'd .,.-- • Banners will be displayed 10-14 days before the advertised event takes place; banners will be removed by the City after the end of the special event. • Banner Specifications: 30 feet long x 3-4 feet wide, 60 feet of Yz inch nylon rope with twenty- five (25) 14" cable ties, and the banner must have vents. • BANNER DROP-OFF/PICK-UP LOCATION IS AT THE CITY'S PUBLIC WORKS DEPT. 4795 SW 75 AVENUE. THE APPLICANT SHALL AGREE TO PICK UP THE BANNER(S) WITHIN FIVE (5) BUSINESS DA YS AFTER THE EVENT; OTHERWISE THE BANNER(S) WILL BE DISPOSED OF BY THE CITY. Applicant Initial -----------------------------------------------------------------------------------------------------------L--_________ ~ Applicant's Signatur~7=--"'r-..:-~=~..L::III>-'--------Date 2{ .. ~, ::)--~O ( '~_ City Commission Approval Resolution No. ________ Date, _____ _ Rev. 3/1/2013 Z:IFormsl PB-Banner Application -3-1-J3.doc -~I \~ DEPARTMENT OF J{EVENUE I Consuf!le~'s C~t1:ificate __ ?!_§xempt~ Issued Pursuant to Chapter 212, Florida Statutes DR-14 R.04105 02/17/11 85-B012600365C-4 01/31/2011 01/31/2016 501 (C)(3) ORGAI'JIZATION Certificate Number Etlective Date This certifies that TEAM FOOTWORKS EDUCATIONAL AND FITNESS CORPORATION 5724 SUNSET DR SOUTH MIAMI FL 33143-5316 Expiration Date Exemption Calegory is exempt from the payment of Florida sales and use tax on real property rented, transient rental property rented, tangible personal propeliy purchased or rented, or services purchased. 1'1 ~y \~ DEPARTMENT OF REVENUE Important Information for Exempt Organizations DR-14 R.04/05 1. You must provide all vendors and suppliers with an exemption certificate before making tax-exempt purchases. See Rule 12A-1.038, Florida Administrative Code (FAC). 2. You r Consumer's Certificate of Exemption is to be used solely by your organization for your organization's customary nonprofit activities. 3. Purchases made by an individual on behalf of the organization are taxable, even if the individual will be reimbursed by the organization. 4. This exemption applies only to purchases your organization makes. The sale or lease to others by your organization of tangible personal property, sleeping accommodations or other real property is taxable. Your organization must register, and collect and remit sales and use tax on such taxable transactions. Note: Churches are exempt from this requirement except when they are the lessor of real property (Rule 12A-1.070, FAC). 5. It is a criminal offense to fraudulently present this certificate to evade the payment of sales tax. Under no circumstances should this certificate be used for the personal benefit of any individual. Violators will be liable for payment of the sales tax plus a penalty of 200% of the tax, and may be subject to conviction of a third degree felony. Any violation will necessitate the revocation of this certificate. 6. If you have questions regarding your exemption celiificate, please contact the Exemption Unit of Central Registration at 850-487-4130. The mailing address is PO BOX 6480, Tallahassee, FL 32314-6480 .. ACORV® CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DD/YYYY) ~ 1/9/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Judy Weaver NAME: STAR Insurance -Fort Wayne Office rA~gNJn Fyt\. (260) 467-5697 I r~. No: (260) 467-5691 2130 East Dupont Road E·MAIL judy.weaver@starfinancial.com ADDRESS: INSURER(SI AFFORDING COVERAGE NAIC # Fort Wayne IN 46825 INSURER A : National Casualty Company 11991 INSURED INSURERB: Nationwide Life Insurance Co. 66869 Road Runners Club of America 2013 and Its INSURERC: Member Clubs INSURER D: 1501 Lee Highway, Suite 140 INSURERE: Arlington v 22209 INSURERF: COVERAGES CERTIFICATE NUMBER·2013 -$2M Club/Event REVISION NUMBER· THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ~~~i I~~ {~~hlg~l (~gT6%~1 LIMITS LTR POLICY NUMBER GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 I--~~~~:S~lYE~~~~U~~nce) rX OMMERCIAL GENERAL LIABILITY $ 500,000 A CLAIMS·MADE W OCCUR X ~O 000000 3086700 2/31/2012 12/31/2013 MED EXP (Anyone person) $ 5,000 r--2:01 A.M. 12:01 A.M. rX Le~al Liabilitx to PERSONAL & ADV INJURY $ 2,000,000 Participant $2,000,000 GENERAL AGGREGATE $ NONE I-- GEN'L AGGREGATE LIMIT APPLIES PER: ~use & Molestation PRODUCTS· COMP/OP AGG $ 2,000,000 IxlPOLICY n ~~8,:nLOC ~ggregate $5,000,000 ABUSE & MOLESTATION $ 500,000 AUTOMOBILE LIABILITY fE~~~~~~~t?INGLE LIMIT $ 2 000 000 I-- A ANY AUTO BODILY INJURY (Per person) $ I--ALL OWNED ;---SCHEDULED ~O 000000 3086700 ~2/31/2012 12/31/2013 X BODILY INJURY (Per accident) $ 'x" AUTOS 'x" AUTOS NON-OWNED ~2:01 A.M. 12:01 A.M. rp~?~~c~re~t?AMAGE $ HIRED AUTOS AUTOS I--I-- $ UMBRELLA LIAB HOCCUR EACH OCCURRENCE $ r-- EXCESS LIAB CLAIMS-MADE AGGREGATE $ OED I I RETENTION $ $ WORKERS COMPENSATION I T~~$I~JI~S I IOJ~. AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE D N/A E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L. DISEASE· EA EMPLOYEE $ If yes. describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ B EXCESS MEDICAL & ACCIDENT X SPX 00000 25699000 ~2/31/2012 12/31/2013 EXCESS MEDICAL $10,000 ($250 DEDUCTIBLE/CLAIM) ~2:01 A.M. 12:01 A.M. AD & SPECIFIC LOSS $2,500 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule,if more space is required) Club Member Certificate Additional Insured -Medical Personnel: Properly licensed medical personnel working on the named insured's behalf, limited to providing on-s1te emergency medical services, coverage is limited to sporting events and activities that are supervised, sanctioned and/or operated by the named insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN TeamFootWorks ACCORDANCE WITH THE POLICY PROVISIONS. Attn: John Huseby AUTHORIZED REPRESENTATIVE 5724 .Sunset Drive South Miami, FL 33143 John Lefever/LORENZ ACORD 25 (2010/05) © 1988-2010 ACORD CORPORATION. All nghts reserved. INS025 l?n1nn.'i\ n1 The. Ar.n~n n::tmo :=:Inn Innn ~rtl ronic:;ta.rD.N m::arlt-c::: nf Ar.r\l::~n City of South Miami 6130 Sunset Drive South Miami, FL 33143 Phone: (305) 663-6338 Fax: (305) 663-6345 Receipt Date: 8/27/2013 Receipt No.: 7414 Cashier: CSM1\Cashier Payment Type: E.R.P.B. HEARING FEES Transaction Amount: $300 Comments: Total Cash: $0 Total Check: $300 Total CR Card:$ 0 Subtota 1: $300 Total Tendered Amount: $300 Total Change Due: $0 Tender Type: CK Check, Check Number: 15161, Signature *** Thank You For Your Payment *** Part 2 of 4 City of South Miami, Florida PLANNING AND ZONING DEPARTMENT APPLICATION, MISCELLANEOUS AND DOCUMENT FEES DATE: ~(z..(,il3 CHECK NO: &\ lS'II.-' NAME: TtaMtI F/lI#~\Navll.S ADDRESS: 51lJ.f S~tk {)",j vt: PHONE NO: ~ I (PI.-. f.,. -(Lt\C6 001.0000.341.3000 NEWSRACK APPLICATION FEE ............ ($50 per newsrack) 001.0000.341.3000 OUTDOOR DINING I SEATING PERMIT ($45 per seat on public sidewalks, in Fiscal Year 2010-2011) ($55 per seat on public sidewalks, in Fiscal Year 2011-2012) ($65 per seat on public sidewalks, in Fiscal Year 2012-2013 and thereafter) ($520 per each stand-alone table top without seating for consumption of beverages or food, on public sidewalks) ($250 per year flat fee on private property) Resolution No. 150-08-12747 001.0000.341.3000 TEMPORARY SIGN PERMIT ......................... ($75 per 30 day period) ______ _ 01 sl Issuance; Renewals: 0 2 nd 0 3ed 001.0000.341.3000 BANNER OVER PUBLIC STREET ........................................ ($300) Maximum of 14 days POLE BANNERS Per each pole banner, per maximum 30 day period ($30) Minimum fee ($300) MIAMI-DADE COUNTY SIGN APPLICATION ............. ($100 per sign) _____ _ 001.0000.341.3000 TREE REMOVAL PERMIT ($75 for first tree, $35 for each additional tree) ..................................... . 001.0000.341.3000 WAIVER OF RIGHT-OF-WAY IMPROVEMENTS................ ($1,500) ______ _ 001.0000.341.3000 PERMANENT GENERATOR APPLICATION ........................ ($100) MICROFILM I IMAGING 001.0000.341.4000 REQUEST FOR MICROFILM I IMAGING RESEARCH ....... ($100) 001.0000.341.4000 MICROFILM I IMAGING Reader/Pril)ter copies ....... ($12 each image) 001.0000.369.9201 LDC, COMP PLAN & ALL PHOTOCOPIES ($ 0.15 per single-side copy; $ 0.30 per double-sided copy) Z:\Fonns\Receipt forms\RECEIPT FORM Part II -1-18-12.doc Ordinance No.04-11-2077 adopted 1-4-11 White copy to Planning; Pink copy to Customer; Yellow copy to Finance GRAND TOTAL ~300