_Hc1
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10
City of South Miami
Regular City Commission Minutes
August 20, 2013
A. SILENCE OR TURN OFF ALL CELL PHONES
B. ADD-ON ITEM(S)
e. ROLL CALL
11 The following members of the City CommIssion were present: Mayor Stoddard, Vice
12 Mayor Liebman, Commissioner Newman, Comrnissioner Harris, Commis~ioner Welsh.
13
14 Also in attendance were: City Attorney Thomas F. Pepe, Esq., City Manager Steven
15 Alexander, City Clerk Maria M. Menendez, CMe.
l~
24
D. MOMENT OF SILENCE
E. PLEDGE OF ALLEGIANCE
F.
G.
, ",:;!M ~:jt:::~:::};"
LOBBYIST(S) AP'PRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN
REGISTERED WITHTHE CITY CLERK
PRESENTATIONS
25 . Officer MelvrisJopez was presented with "The Most Courteous Officer of the
26 Month" award •.
28
31
32
34
37
H. APPROVAL OF MINUTES
I.
a) Minutes of August 6,2013
The minutes of August 16, 2013 were unanimously approved as amended.
CITY MANAGER'S REPORT
a) Swearing-In of City Manager Steven Alexander
CITY COMMISSION MINUTES
August 20, 2013
1
1 At this time Steven Alexander was officially sworn in as the new City Manager of
2 the City of South Miami.
3
4 Mr. Alexander referred to item No.9 on the agenda, disclosing for the record that
5 in the past he used to have some business relationship with Sanchez Arango Construction; he
6 then presented the new Acting Police Chief Rene Landa, and the new Parks and Recreation
7 Assistant.
8 (See City Manager's Report attached)
18
J. CITY ATTORNEY'S REPORT
11
12 Mr. Pepe reported that he is still workingwith the Metro South; the Chief's contract
13 discoveries continue; and also referred to th~Jurner and Romine case.
i~
K. PUBLIC REMARKS
16
17 The following speakers addressed the Commission: John Edward Smith, Brad Cassel,
18 Yvonne Beckman, Mary Bateman, Beth Schwartz.
~8
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22
23
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25
26
L. COMMISSION REPORTS, DISCUSSION & REMARKS :<>',,':;':< '" ' " ,', .:
commisSio~~~'~eViman referred to the speCial meeting regarding former Chief
Martinez de Castro,~tatit1g that she doesn't think that such meeting was legal adding that she
sent an emailtostaff expr~$~ingner concern; she then requested that said email be added to
the minutesof1:hespe~ial meetingbf August 14, 2013.
27 .. These weresD.rne further Commission remarks: the importance of developing a
28 programtOC(:jrry children safely to school; a discussion about crime statistics; the backpack
29 giveaway; congratulations to four former students who attended the Community Center After
30 School Program and who have now on their way to college; announcing the community shred
31 day that will be held Saturday, August 24th, together with finger printing, recycling and
32 compost demonstration at City Hall from 9 a.m. to 1:00 p.m.
33
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M. CONSENT AGENDA
1. A Resolution authorizing the City Manager to accept a $2,000.00
sponsorship/donation from Database Financial Services Inc. and a $2,000.00
sponsorship/donation from 50 State Security Service, Inc. to assist with the
costs of the September 2013 Miami-Dade Chiefs of Police Association monthly
CITY COMMISSION MINUTES
August 20, 2013
2
1
reception and dinner meeting.
(City Manager-Police)
3/5
2 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
3 Resolution No. 168-13-13986 authorizing the City Manager to accept a $2,000.00
4 sponsorship/donation from Database Financial Services Inc. and a $2,000.00
5 sponsorship/donation from 50 State Security Service, Inc. to assist with the costs of the
6 September 2013 Miami-Dade Chiefs of Police Association mC)f1thly reception and dinner
7 meeting, passed by a 5 -0 vote:
8,}X>
11
12
13
14
15
18
Yea: Mayor Stoddard;>
Vice Mayor UelJman
Commission,er Newman
Commissioner Harris
Commissioner Welsh
Nay: ,None
2. A Resolution authorizingtne;(:ity Manager to accept a donation of $50 from
Leonie Hermantin, increCjsingthe;budgeted line item 001-2000-572-5670,
Special ~~C;.f~~~ion Prograrn~by $50ihrql,Jgh donation account, 001-0000-366-
9100.,J315,.(P:~rk~& Recreatiol)) <:;"" . / 3ig;.~,:tl>'/ ,. ; "'';'' " <' /i:S::/
Moved by M~~'6~;~.,oddard~'~~conded bYC()~miSSioner Welsh, the motion to approve
Resolution No. 169-13-1398'lautli~rizing the CifYl\llanager to accept a donation of $50 from
,;" ,~','
;~~:
Nay:
Mayor Stodd'ard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
3. A Resolution authorizing the City Manager to accept a donation of $20 from
Fatima Filgueira-Vichot, increasing the budgeted line item 001-2000-572-5670,
Special Recreation Programs by $20 through donation account, 001-0000-366-
9100. 3/5
(Parks & Recreation)
CITY COMMISSION MINUTES
August 20, 2013
3
1 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
2 Resolution No. 170-13-13988 authorizing the City Manager to accept a donation of $20 from
3 Fatima Filgueira-Vichot, passed by a 5 -0 vote:
4
7
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
4. A Resolution authorizing the City Manager to accept a donation of $ 750 from
Team Foot Works, increasi~l:fthebudgeted line item 001-2000-572-5670,
Special Recreation Programs 'by $750 through donation account, 001-0000-
366-9100. 3/5
(Parks & Recreation)
8 Moved by Mayor Stoddard, seconded by Commissioriet;.\Nelsh, the motion to approve
9 Resolution No. 171-13-13989 authorizing the City Manager to accept a donation of $ 750 from
, ' ' , ~
10 Team Foot Works, passed by a 5:-: 0 vote:
11
5.
14
15
Yea:·
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
A Resolution authorizing the City Manager to accept a donation of $1,000 from
Baptist Hospital, increasing the budgeted line item 001-2000-572-5670, Special
Recreation Programs by $1,000 through donation account, 001-0000-366-
9100. 3/5
(Parks & Recreation)
16 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
17 Resolution No. 172-13-13990 authorizing the City Manager to accept a donation of $1,000 from
18 Baptist Hospital, passed by a 5 -0 vote:
19
Yea:
CITY COMMISSION MINUTES
August 20, 2013
Mayor Stoddard
4
3
4
5
6
7
10
Nay:
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
6. A Resolution authorizing the City Manager to accept a donation of $25 from
Jose and Rita Basulto, increasing the budgeted line item 001-2000-572-5670,
Special Recreation Programs by $25 throug!lclonation account, 001-0000-366-
9100. 3/5 (Parks & Recreation)
Moved by Mayor Stoddard, seconded byCgJJ1missioner Welsp, the motion to approve
Resolution No. 173-13-13991 authorizing theCity;Manager to acceptadonation of $25 from
Jose and Rita Basulto, passed by a 5 -0 vote:?:;'/
Yea:
,:', ~ ~ '\ ,':
, :, :' ~""
!;::S;};,> /<,
lV\ayor Stodcl~id< /;/'/
/
Vice Mayor Liebrrial)i
.Commissioner Newman
CommissionerHarris
Comm.issioner Welsh
None
7. A Re~6lution relating to budget; authorizing a transfer of $10,000 from
account':N6,., 001;1760.519.4515, Public Works Equipment Maintenance
.' Li~bility In~Dfa~c~"Autcrtd account. No. 001.1760.519.4680, Public Works
Equipment Maintenflnce and Repair Outside Services. 3/5
(City Manager-Public: Works)
11 Moved byMayor Stoddard, seconded by Commissioner Welsh, the motion to approve
12 Resolution No. 174-13-13992 authorizing a transfer of $10,000 from the Public Works
13 Equipment Maintenance Liability Insurance-Auto account to the Public Works Equipment
14 Maintenance and Repair Outside Services account, passed by a 5 -0 vote:
15
Yea:
Nay:
CITY COMMISSION MINUTES
August 20, 2013
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
5
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3
4
5
6
9
10
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14
15
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8. A Resolution relating to budget; authorizing a transfer of $5,000 from account
No. 001.1760.519.5240, Public Works Equipment Maintenance Parts to
account No. 001.1760.519.5250, Public Works Equipment Maintenance Tires.
3/5 (City Manager-Public Works)
Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
Resolution No. 175-13-13993 authorizing a transfer of $5,000 from the Public Works Equipment
Maintenance Parts account to the Public Works Equipment Maintenance Tires account, passed
by a 5 -0 vote: .. , /./
···.~':jii;.···/
Yea:
Nay:
Mayor Stoddard·.<
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner.Welsh
/. None
9. A Resolution authorizirig the City Manager to execute a construction contract
with Sanchez Arang() Construction CO. TrLthe amount of $37A40 for
constructi0.R.8f two busshelters tOQe chargedtothe People's Transportation
Tax Fundad:d~nt124-1730-541-6490. .' 3/5
(CitV'M~hager-pSbhc Works)
Move? by l\IIay~rSfQ<:Jpar-cf/~~foPded by CQJ11missioner Welsh, the motion to approve
Resoluti?I)N():;i76::J:~;-13994:.~6thori£ingt~e<:itY lVianager to execute a construction contract
with Sar1~hezArarlgo/Cqnstructfon CO. in the amountof $37A40 for construction of two bus
shelterst9j be charged to fl1 ePeople'sTransportation Tax Fund account, passed by a 5 -0 vote:
Yea:
Nay:
N. RESOLUTION(S)
CITY COMMISSION MINUTES
August 20, 2013
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
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17
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O. RESOLUTION{S) PUBLIC HEARING{S)
agenda)
11. A Resolution of the City of South Miami relating to a request to allow for the
creation of parcels 1 through 5, on property specifically located at 6150 SW
80th Street; 6120 SW 80th Street; and 6040 SW 80th Street, South Miami,
Florida within an RS-3; Low Density Single-Family Residential Zoning District, as
permitted by provisions pertaining to "Waiver .of Plat" set forth in Section 20-
4.2{B) of the City of South Miami Land Development Code, and Section 28-4 of
the Miami-Dade County Code; for the purpose of constructing five new single
family homes; and providing for a legald~scHption. 3/5
(City Manager-Planning & Zoning)
(This item was pulled from this agenda and will be bac~~n.the September 3, 2013
P. ORDINANCE{S) THIRD READING(S) PUBLIC HEA~ING{S} .,'
12. An Ordinance amending Section 15-93, titled "Noise-creating blowers, power
fans, or internal combl.lstioni·~ngines, oJtclcior powered tools and other
equipmentlLofthe existing noise ordinance. '(Deferred 8/06/13)
3/5 (MaydrStbddard)
The City~~nager a~~kessed theCO~~isSiOnregarding a research he conducted
through the City of Sacrah,~l1to, explaining howthC,lt city enforces its ordinance on this subject.
Th~"~~~~ission'~i~c'u~sedthe proposed ordinance and Mayor Stoddard proposed
the follOWing amendment:<
Moved by Mayor Stoddard, seconded by Commissioner Harris to delete the phrase
"or cause to be operated" all through the ordinance. The motion passed by a 5-0 vote
Commissioner Newman proposed an amendment to eliminate the provIsion
relating to "Cumulative Duration of the Intrusive Sound". The Mayor provided the technical
information being the reason for that language, and Commissioner Newman withdrew her
motion.
At this time the public hearing was opened and the following speakers addressed
the Commission: Brad Cassel, Antoinette Fischer
27 The Commission continued discussing the proposed ordinance before calling the
28 question.
CITY COMMISSION MINUTES
August 20, 2013
7
1
2 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to approve
3 An Ordinance amending Section 15-93, titled "Noise-creating blowers, power fans, or internal
4 combustion engines, outdoor powered tools and other equipment" of the existing noise
5 ordinance, failed by a 2 -3 vote:
6
11
12
13
14
15
16
17
18
19
Yea:
Nay:
Mayor Stoddard
Commissioner Welsh
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Q. ORDINANCE(S} SECOND READING(S} PLJBLlL'HEARING(S}
:,,<,";" }\' ,
An Ordinance authorizing the cilVof South Miami to enterinto an agreement
with Miami-Dade County Water aridSewefDepartment for the conveyance, to
the County, of the sanitarysewage fa cilifi es associated with the City Hall sewer
connection project located at 6130 Sunset Drive.
3/5 (City Manager-Public WorKs)
The public pearingwas opene~:'and dose~!:~ith no speakers.
Moved by MaygtO~Stoddard/seconded by;CO~missioner Harris, the motion to approve
Ordinance No. 16-13-2164"authori'iing the City of South Miami to enter into an agreement with
Miami-DadE?!Col.ll')ty,\.i\faterandSewerDepartmentf6r the conveyance, to the County, of the
sanitarysewagefadlitie~ associated with the City Hall sewer connection project, passed by a 5
-0 vot~;
Yea:
Nay:
Mayor Stoddard
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
14. An Ordinance authorizing the City of South Miami to enter into an agreement
with Miami-Dade County Water and Sewer Department for the conveyance,
to the County, of the water and sanitary sewage facilities associated with the
Murray Park Pool project located at NE corner of SW 68 St and SW 58 PL.,
more particularly as 5800 SW 66 St. as well as any associated right of way or
CITY COMMISSION MINUTES
August 20, 2013
8
easement. (City Manager-Public Works)
1
2 The public hearing was opened and the following speakers addressed the
3 Commission: Antoinette Fischer, Yvonne Beckman, Marice Chael.
4
5
6
7
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12
13
14
15
18
At this time Commissioner Newman read an email she sent to the City attorney and
City Manager regarding her concern about the outstanding federal grants. She then requested
that copy of her email be included in the minutes.
-;.>. /
Moved by Commissioner Welsh, seconded by M~~gr'~tc5ddard, the motion to approve
Ordinance No. 17-13-2165 authorizing the City of South/Miami to enter into an agreement with
Miami-Dade County Water and Sewer Department for the conveyance"to the County, ofthe
water and sanitary sewage facilities associated with the Murray Park poq\.project located at NE
corner of SW 68 St and SW 58 PL., more particularly as 5800 SW 66 St. as'welLas any associated
right of way or easement, passed by a 4 -1 vote:>,·.
;/'"
Yea: ···.·Mayor~toddard
Vicefv1~yor Llebman
Cdrnmissio~~FHarris
Commissioner/Welsh
Commi§sioh'e~Ne~n1~n N .. >a .•.•.•. ; .. yTl~ S;1~c,
,> .. ;.. ". /? ;
'~" j
15. An ordl"~~rice Of)~~~ City of S~~th Miami, Florida amending the Code of
OrdinancesS~cti6n~±5"1'.-'Reserved;prohibiting the operation of helipads and
the landing o~t~keoff of helicc)Ptersor other aircraft with the city limits except
in the case' of police, fire or similar civil emergency, and establishing a penalty
for violations.
3/5 (Commissioner Harris)
19 The public hearing was opened and the following individuals addressed the
20 Commission: Yvonne Beckman,Antoinette Fischer.
21
22 Moved by Commissioner Harris, seconded by Commissioner Welsh, the motion to
23 approve Ordinance No. 18-13-2166 amending the Code of Ordinances Section 15-1-Reserved,
24 prohibiting the operation of helipads and the landing or takeoff of helicopters or other aircraft
25 with the city limits except in the case of police, fire or similar civil emergency, and establishing a
26 penalty for violations, passed by a 5 -0 vote:
27
Yea:
CITY COMMISSION MINUTES
August 20, 2013
Mayor Stoddard
9
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4
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6
7
8
9
10
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12
13
14
15
16
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20
21
22
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24
25
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27
2~
Nay:
Vice Mayor Liebman
Commissioner Newman
Commissioner Harris
Commissioner Welsh
None
16. An Ordinance amending Section 8A-2(1} to provide clarification as to the
meaning of language of the limitation periodfckfiling an ethics complaint and
to provide for the repose of complaints. . >3/5 (Mayor Stoddard)
" '--
The public hearing was opened and the following individuals addressed the
Commission: Brad Casset John Edward Smith.
After the public hearing was clos.~d the Commission discussed the proposed
ordinance. .:, /. ",
/ ,')
. ';," ,:;>
Moved by Mayor Stoddarcito. amend theo~dlriance by striking lines 7 through 20
on the first page. Seconded by Vice Mayor Liebman
Mayor Stoddc:!rd then withdrew his motion.
At this tirrljei~~~~i~~.i()ner Harris moved to amend the ordinance back as it was
originally proposed,:~xplaining \h~t he did not believe that the word "accrued" was a
scrivener's error but ratti~r.jt. is c:!.~~finition and.itis acceptable. Seconded by Mayor Stoddard,
motion passedby.a.3:-2 V01:e{Ne,WmariYLi~bman)
Movedby May~r'stodd~rd,:'seconded by Commissioner Harris, the motion to approve as
amended Anardinance ameriding Section 8A-2(1) to provide clarification as to the meaning of
language of the limitation periodfor filingan ethics complaint and to provide for the repose of
complaints, passed by a 3 -2 vote:
Yea:
Nay:
Mayor Stoddard
Commissioner Harris
Commissioner Welsh
Vice Mayor Liebman
Commissioner Newman
This item will go back on the next agenda for third reading.
CITY COMMISSION MINUTES
August 20, 2013
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R. ORDINANCE(S) FIRST READING
17. An Ordinance amending Section 20-5.5 (C)(3) and (G)(3) of the City of South
Miami's Land Development Code to redefine the newspaper required for
publication and to conform to Section 166.041(3)(a) of the Florida Statutes.
3/5 (City Attorney)
The Commission discussed the proposed ordinance with the City Attorney.
Moved by Commissioner Newman to amend the ordinance as recommended by the
City Attorney to include language to define a newspaper of general circulation. Seconded by
Vice Mayor Liebman, the motion passed by a 5-0"qte
,',,',.,',
Moved by Commissioner Newman, secoF4~d by Commissioner Welsh, the motion to
approve as amended An Ordinance amending Sett:ion 20-5.5 (C)(3) and (G)(3)of the City of
South Miami's Land Development C?qe to redefinetn~n~~spaper required for publication and
to conform to Section 166.041(3)(a}ofthe Florida Stat'utek;passed by a 5 -0 vote:
S.
Attest
Maria M. Menendez
City Clerk
Yea:
CITY COMMISSION MINUTES
August 20, 2013
Mayor'Stodcf ard
Vic~:~ayor Liebman
Commissionei'Newman
Commission~rH~rris ",
Commissione~ Welsh
11
Approved
Philip K. Stoddard
Mayor
To:
Date:
From:
Re:
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
August 20, 2013
Steven Alexander
City Manager
Manager's Report
Attached are the City's accomplishments for the period covering August 5 -August 18, 2013,
which are hereby submitted for your review prior to the Commission Meeting.
If you have any questions please feel free to contact me.
Accomplishment.
a. New IT IDC successes:
1. Rebuilt, configured and deployed system for Quentin Pough.
11. IT worked on AS-400 issues. Some of the issues have been resolved but we
continue to work with the Vendor for complete resolution.
111. IT worked on issues with the Video System.
IV. IT worked on the Business License renewal export, database and mail merge
which is now ready to print.
v. IT worked on and cleaned 4 viruses.
VI. IT worked on FDLE certificate issues.
V11. IT installed and configured 2 factor authentication server and workstation.
Currently in testing stage.
V11l. IT attended two meetings concerning mesh networks.
IX. IT worked on IP issues at Public Works.
August 5th through August 19th
Total Hours: 102
Total Tickets: 29
Total Calls: 32
-2 -City Manager's Report to the Commission for August 20,2013
Finance:
i. The Budget and Finance Committee met and had their final meeting on August 19,
2013 to discuss FY 2014 budget items from the received Proposed FY 2014 budget.
Each of the three respective members continue reviewing their specific department
assignments and have provided their recommendations to the chairman.
ii. The budget process for FY 14 continues to move forward. Finance continues
working with the Budget & Finance Committee throughout the FY 2014 budget
process.
iii. Finance continues to trouble shoot any issues related to the City's ONESolution
finance system. Finance continues to monitor the different department's issues and
help correct those matters.
iv. Finance has officially closed July 2013 and posted the check register and Budget by
Department Monthly Report on the City's website.
Central Services: City Managers Report -8/20/13 Commission Meeting
i. Marshall Williamson Park Playground Equipment: The RFP was advertised on
August 6, 2013. A Pre-bid meeting is scheduled, Monday, August 19; the bid will
close on Friday, August 30th at lOAM.
ii. Tree Planting Initiative Phase 2: An ITQ was advertised on August 12, 2013; quotes
are due Thursday, August 22nd
•
iii. Outdoor Kiosks: A Letter of Interest was advertised for Interactive Outdoor
Kiosks on August 2, 2013. The LOI will close on Friday, August 23nd at lOAM.
Following are highlights for the Code Enforcement Division for July 29 -August 18, 2013:
Code Enforcement Office:
I. The Code Enforcement Office is now under direction of the City Manager, as a result of
Code Enforcement Director, Carmen Baker's resignation
II. Since August 6th of 2013, the Code Enforcement Department has:
a. Responded to over 25 resident/city official complaints.
b. Issued more than 20 Courtesy Civil Infraction Notices.
c. Issued 5 Notices of Civil Infraction.
d. Removed 85 Illegal Signs from the City.
e. Reviewed 96 Permit Applications for the Building Department
f. Performed 40 Lien Searches; totaling in $4,395.00 for the City.
-3 -City Manager's Report to the Commission for August 20,2013
Local Business Tax Compliance Office
I. Code Compliance Officer, Hector Rabi has:
a. Renewal Notices printed: 3,259
b. Conducted 130 inspections.
c. Issued 35 new Business Tax Receipts (BTR) amounting in $6,607.29
d. Reviewed 47 Business Tax Receipts with Planning & Zoning
e. Printed 37 BTRs.
II. Special Projects Include:
a. Snipe Sign Collections
b. Parking Agreement Collections
c. Outdoor Seating Update Report for renewal notices
d. Miami-Dade BTR Report
Special Events Coordination
The following are the results of various activities from July 29 -August 18, 2013:
• Collaborated with various departments in assisting Monc Boutique with their Grand
Opening which was held on Saturday, August 17, 2013, from 6:00 p.m. -I I :00 p.m.
• Collaborating with Volks Blast Inc. on their event which will be held in January, 2014.
Working with other departments on logistics.
• Collaborating with Florida Heart Research Institute on a "Dog" event set for March 16,
2014. Working with other departments on logistics; preparing a resolution for the
City Commission.
• Working on a Community Shred Day, ecological information/demonstration and finger
printing your child day. This event is scheduled for August 24, 2013, from 9:00 am to
I :00 pm., in front of City Hall.
• Working on the 2013 State of the City Address which will be held on Thursday,
November 14, 2013, at South Miami Hospital -Victor E. Clarke Center.
• Collaborating with various entities on the 2013 Elves Parade which will be held on
Sunday, December I, 2013, on Sunset Drive starting at 2:00 p.m.
• Collaborating with Rok Burger on their I st Year Anniversary Celebration set for the end
of September 2013. Time and date to be determined.
• Collaborating with some residents to hold a ''jazz in the Pork" event. Time and date to
be determined.
• Eight (8) requests for garage sale permits were given for this time period.
-4 -City Manager's Report to the Commission for August 20, 2013
The following are the accomplishments for the Police Department for the time period August 2nd
through August 16th
, 2013:
Uniform Patrol Division
i. A total of 18 arrests; 03 felonies, I I misdemeanors, 0 I traffic, and 03 warrant served;
ii. Of those 25 arrests, 00 were narcotics related;
iii. The UPD has continued to test a new Automatic License Plate Reader (ALPR) system
which is mounted on a police vehicle. The system is yielding very desirable results thus far;
iv. On August 2nd UPD conducted a DUI saturation from 1800-0200 hours. The detail
resulted in 05 arrests and 61 citations;
v. UPD personnel participated in a DUI checkpoint with North Miami PD which is one of our
partner agencies;
Community Police Unit*
i. CPU Officers conducted the following details in the CRA area; 03 Park and Walks, 15
Directed Patrols, 03 Citizen Assists, 02 Community Meetings and conducted 59 Watch
orders;
ii. The CPU Sergeant has continued to have the substation updated and maintenance
completed and has taken occupancy in the building to provide resources to CRA
residences, several repairs are still pending;
iii. All 04 CPU Officers schedules were adjusted to have a heighten presence in the CRA area
after a recent homicide, officers maintained high visibility during funeral and vigil services
for the victim;
iv. CPU personnel participated in a Police Explorer competition;
*CPU information is from August 5-August I I
Criminal Investigations Division
i. Detectives identified 2 subjects responsible for the theft of $10,000.00 of video equipment
from South Miami Hospital. One of the subjects, a hospital employee has been arrested,
and his accomplice is actively being sought. The video equipment has located at a local
pawn shop.
ii. Detectives identified a possible subject responsible for setting a vehicle on fire in the
parking lot of 5922 South Dixie Hwy. Detectives believe the arson was retaliation as a
result of a dispute between the subject and another party.
-5 -City Manager's Report to the Commission for August 20, 2013
iii. Detectives have recovered an Apple Ipad Tablet which had been reported stolen.
Detectives were able to track the tablet to an individual who stated that they had found
the property in the parking lot of Winn Dixie.
Support Services Division
Accreditation Unit, Fleet Management, Records Management, Quarter Master, Property &
Evidence Management;
i. Work on Accreditation in progress (Mock Assessment tentatively scheduled for October
14 and Final Assessment for December 3).
ii. Awaiting approval of Records Destruction project submitted to City Clerk.
iii. Fleet vehicles were purchased and should be delivered in September.
iv. Narcotics cases from 20 I 0-20 II reviewed for closed cases and list being compiled for
destruction. Paperwork prepared for judge's authorization for destruction.
v. New digital police radios for our entire fleet have arrived and installed.
Professional Standards Division
Training Unit
1. Training was conducted with patrol officers on conducting traffic stops;
11. Adjusted to provide additional patrol coverage in the aftermath of a recent homicide;
111. Worked on Accreditation issues with Officer Fata, the Accreditation Manager;
Human Resources
Please be advised that no "significant" events have occurred in the Human Resources Department
since the August 6, 2013 Commission meeting. We will continue to maintain our activity and
project status reports, which can be made available at your request.
Grants and Sustainable Initiatives:
1. Submitted two grant proposals to the Health Foundation of South Florida: 1) South
Miami Complete Streets Policy Development, 2) South Miami Wellness Initiative.
11. Submitted nomination of Mayor Stoddard for Outstanding Green Elected Official for
USGBC Gala Verde 2013 Awards.
iii. Assisted YGrene in their Press Release of the PACE program.
IV. Met with Executive Director of Citizens for a Better South Florida for possible
future collaboration.
-6 -City Manager's Report to the Commission for August 20,2013
v. Assisted with the Request for Proposal and related addendums for the Tree Planting
Initiative -Phase II.
PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
Murray Pool: The plans are being reviewed by DERM and the Fire department. WASD has
submitted the developer's agreement for City signature. On August 20, 2013 a final reading of the
ordinance to approve the developer's agreement with Miami Dade Water and Sewer Department
will be presented to the City Commission.
Sylva Martin Remediation: Remediation is complete. HEI Systems conducted a fungal clearance
assessment of the municipal Central Services Building. Inspection of fungal activity reported
normal and acceptable levels of fungal ecology. As such, it suggests that the remediation conducted
was successful, and the property is considered clear.
Central Services Area: Staff is in the process of preparing the previous Central Services area
for storage.
City Hall Sewer Connection: WASD has submitted the developer's agreement for City
signature. On August 20, 2013 a final reading of the ordinance to approve the developer's
agreement with Miami Dade Water and Sewer Department will be presented to the City
Commission.
Bus Shelters: A resolution will be presented on the Aug. 20th commission meeting.
Dorn Avenue Drainage Design: A Notice to Proceed has been provided to commence the
work.
Mango Terrace Traffic Calming Design: A Notice to Proceed has been provided to
commence the work.
West Pinecrest Villa Traffic Study: A Notice to Proceed has been provided to commence
the work. A meeting with residents is scheduled for August 27, 2013
Twin Lakes Traffic Study: A Notice to Proceed has been provided to commence the work. A
meeting with residents is scheduled for August 29, 2013
Dante Fascell Park Jogging Trail: Due to inclement weather, the contractor has not been able
to perform the proper density test needed before installation of the rubberized turf. The
contractor expects to finalize the work by the week of August 26, 2013.
-7 -City Manager's Report to the Commission for August 20,2013
Public Works Attachment A
i. Delivered (4) new garbage containers to residents.
ii. Filled (6) crane holes.
iii. Continued repairs at the Community Center.
iv. Filled (5) pot holes.
v. Repaired door window at the basketball court in the Community Center.
vi. Painted floor at the Central Services building.
vii. Repaired wood at the Sylva Martin Building.
viii. Installed toilet seat paper dispenser at the Sylva Martin bathrooms.
ix. Troubleshoot alc at PW main office.
Parks and Recreation Division
The following are the accomplishments that have taken place from July 31, 2013-August 20, 2013:
Recreation Division
• We had a successful Summer Camp with approximately two hundred (200) participants.
The children benefited greatly from the educational program that they were exposed to on
a daily basis, particularly reading. The recreational component was full of different outdoor
activities, and field trips to the most popular attractions in Miami-Dade and Broward
counties.
• On August 15, 2013, the Parks and Recreation Department held its Annual Backpack
Giveaway at the Gibson-Bethel Community Center. We distributed over four hundred
(400) book bags with supplies to the children of the community and to those in the After
School Program. The event was a great success.
• On August 16, 2013, the Parks and Recreation Department organized a Picnic and Field
Day at the Gibson-Bethel Community Center to close its ten (10) weeks summer
program. The children participated in structured outdoor games and enjoyed live
entertainment, refreshments and food.
• Football and cheerleading is ongoing. Practices are held Tuesday -Friday from 5:30pm-
8:00pm at Palmer Park and Murray Park. The first game of the season was played on Friday
August 16 and Saturday August 17, 2013 at Palmer Park. Registration is now close.
Parks Maintenance Division
• We have successfully taken over spraying and turf management, saving the City an
estimated eight thousand ($8,000) dollars.
• The Dante Fascell trail is now on grade and the ruberization starts the week of August 19,
2013.
• Marshall Williamson is now out for RFP as well as the tree initiative for seventy (70) new
trees.
-8 -City Manager's Report to the Commission for August 20,2013
Planning Department
The following is the department update for the August 6, 2013 Commission meeting.
Please be advised that no "significant" events have occurred in the Planning Department since the
August 6, 2013 Commission Meeting. We will continue to maintain bi-weekly activity and project
status reports, which can be made available at your request.
FW: Federal Grants
FW: Federal Grants
Newman, Valerie
Sent: Friday, August 16, 2013 6:30 PM
To: Valerienewman09@gmail.com
Valerie Newman
Commissioner City Of South Miami
From: Newman, Valerie
--R~-
Sent: Friday, August 16, 2013 6:29 PM
To: Peper Thomas F.; Steven J. Alexander
Subject: Federal Grants
Dear Mr. Pepe and Mr. Alexander,
Page 1 of 1
This email is to serve as your notice about my concerned about the outstanding federal grants particularly those
issued by US HUD I am requesting that the Federal Inspector General be asked to do an audit of all grants.I
would like a fiscal, financial, and performance audit. My concerns extend to the South Miami CM and the county
CM and possible misappropriation of grant money flowing through these agencies.
I would like all communications regarding the re-capture of these funds and all communications regarding the
pool grants since May of 2013 be forwarded to me.
Thank You,
Valerie Newman
Commissioner City Of South Miami
https:/ Imail.southmiamifl.gov/owal?ae=Item&t=IPM.Note&id=R... 8/20/2013