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3To: From: Date: SUBJECT: BACKGROUND: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM The Honorable Mayor & Members of the City Commission Steven J. Alexander, City Manager September 3,2013 South Miami bOd ;,"1; 2001 A Resolution declaring that the personal property, described in the attached list, is "surplus" and authorizing the City Manager to sell the "surplus" items at auction. Personal Property is defined as temporary or movable property. Any personal property that is classified obsolete, or no longer economical or efficient to keep, or that serves no useful function for any activity or in any location within the City, needs to be declared as "surplus" by the City Commission per Section 2-4.7 of the Code of Ordinances. Section 2-4.7 titled: "Surplus city-owned property" of the City of South Miami Code of Ordinances states that all personal property owned by the City shall not be sold unless and until it is declared to be surplus property by resolution of the city commission. The City Manager is recommending that the attached list of personal property items classified as "surplus" that serves no useful function for any activity or in any location within the City and should be sold to the highest bidder by way of a City auction. ATTACHMENTS: Resolution Section 2-4.7 titled "Surplus city-owned property Listing of materials declared surplus 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 RESOLUTION NO. _____ _ A Resolution declaring that the personal property, described in the attached list, is "surplus" and authorizing the City Manager to sell the "surplus" items at auction. WHEREAS, Section 2-4.7 titled: "Surplus city-owned property" of the City of South Miami Code of Ordinances states that all personal property owned by the City shall not be sold unless and until it is declared to be surplus property by resolution of the City Commission; and WHEREAS, the City Manager is recommending that the attached list of personal property items classified as "surplus" that serves no useful function for any activity or in any location within the City and should be sold to the highest bidder by way of a City auction or as otherwise provided in section 2-4.7 of the City Code of Ordinances; and NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, flORIDA THAT; Section 1. The personal property described in the attached list of property is "surplus" and City Manager is hereby authorized to dispose of the items in accordance with the procedure set forth in section 2-4.7 of the City Code of Ordinances. Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity of the remaining portions of this resolution. Section 3. Effective Date: This resolution shall take effect immediately upon approval by the City Commission PASSED AND ADOPTED this _ day of ____ , 2013. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION THEREOF: CITY ATTORNEY Page 1 of 1 APPROVED: MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Liebman: Commissioner Harris: Commissioner Newman: Commissioner Welsh: Municode Page 1 of 1 Sec. 2-4.7.-Surplus city-owned property. (a) (b) (c) (d) Items of personal property owned by the city shall not be sold unless and until it is declared to be surplus property by resolution of the city commission. The city commission shall not consider declaring any item of personal property to be surplus unless the city manager has affirmatively recommended such action thereon. Upon determination by resolution by the city commission that an item of personal property is surplus, the city manager is hereby authorized to sell to the highest bidder at public sale or, if approved by the commission by resolution, at public auction, said item of personal property after advertising the date, time and place of said sale or auction once a week for three (3) consecutive weeks in a newspaper of general circulation in the city. The city manager shall have the right to accept or reject any or all bids. In the event the personal property shall be offered for sale or auction, and no bids shall be received therefor, it shall be deemed that such property has no value and the city manager in his discretion may order it destroyed or otherwise disposed of. This section shall not apply to stolen, abandoned or confiscated personal property which has come into the city's possession. (OM No. 810, §§ 1·_·4. 2-5-(4) Editor's note---Ord. No. 810 did not expressly amend this Code hence codification of §§ /-4 3S § 2 -47 was at Ihe discretion of the editors. http://library.munic6de.com/print.aspx?clientID=11587&HTMRequest=http%3a'%2fOIo2fli... 311112011 DESCRIPTION Dell 511 Ocn Printer Dell Optiplex GX620 Dell Optiplex GX620 Dell Optiplex GX270 Dell D620 Laptop Dell D620 Laptop Dell D620 Laptop Dell D610 Laptop Dell D620 Laptop Dell D610 Laptop Dell D610 Laptop Dell D610 Laptop Dell D620 Laptop Dell D620 Laptop JVC RM-G8000 Video Editor JVC RM-G8000 Video Editor Compaq Relaint 1500 Server H P Deskjet 5650 Kodak DC290 HP Deskjet 710C HP Business Inkjet 1100 HP Deskjet 950 Dell Server 1400SC Dell Optiplex GX270 Dell Optiplex GX620 Dell Optiplex GX160 Dell Optiplex GX110 Dell Optiplex GX620 Dell Optiplex GX620 Epson TM-U590P Printer Epson TM-U590P Printer Epson TM-U590P Printer Projector Ceiling Mount Epson TM-U295P Printer Epson TM-U295P Printer Epson TM-U295P Printer Epson TM-U295P Printer Epson TM-U295P Printer Epson TM-U295P Printer Epson TM-U295P Printer Epson TM-U295P Printer Epson TM-U295P Printer Epson TM-U295P Printer Epson TM-U295P Printer Epson TM-U295P Printer Epson TM-U295P Printer Epson TM-U295P Printer Epson TM-U295P Printer Epson TM-U295P Printer SERIAL/VIN NUMBER (If Applicable) CONDITION (G=good/F=fair/B=bad) Fair 48ZNZ91 Bad 58ZNZ91 Bad 23QYP31 Bad 3YKPPD1 Bad 8L9VBC1 Bad 8TD3Z91 Bad 5XB1971 Bad B4GT1F1 Bad CYK6D91 Bad 1D5BL81 Bad 62ZF771 Bad 8D5RXC1 Bad BRJZXC1 Bad 6416092 Bad 9057779 Bad 10456 Fair MY 4504POQ6 Bad 2503 Bad 5G8BU1V07S Bad CN38K2238J Bad MYOB6112C Bad GNVXH01 Fair 9D3ZK51 Bad D8DZK91 Bad F333P01 Bad J1Q7701 Bad F9T5P91 Bad F6T5P91 Bad ARWG000790 Bad ARWG001085 Bad ARWG001280 Bad Fair J9NF006022 Good J9NF006165 Good J9NF004290 Good J9NF005981 Good J9NF005982 Good J9NF005980 Good J9NF005978 Good J9NF006180 Good J9NF006179 Good J9NF006178 Good J9NF006176 Good J9NF005983 Good J9NF005979 Good J9NF005975 Good J9NF005976 Good J9NF005998 Good Epson TM-U295P Printer Epson TM-U295P Printer Epson TM-U295P Printer Epson TM-U295P Printer Epson TM-U295P Printer Epson TM-U295P Printer Epson TM-U295P Printer 1-Box Power Supply for Printer Dell Optiplex GX270 Dell Optiplex GX280 Optiqust Flat PanelMonitor Epson LQ-1170 Dell Optiplex GX270 Dell Optiplex GX 1 Line Regulator Epson Scanner 4490 Casio DR-T120 Sharp EL-1801V Meridian M2008 Phone Meridian M2008 Phone Meridian M2008 Phone Meridian M2008 Phone Meridian M2008 Phone Meridian M2008 Phone Meridian M2616 Phone Meridian M2616 Phone Meridian M2616 Phone Meridian M2616 Phone Meridian M2616 Phone Meridian M2616 Phone Meridian M2616 Phone Meridian M2616 Phone Meridian M2616 Phone Meridian M2616 Phone Meridian M2616 Phone Meridian M2616 Phone Meridian M2616 Phone Meridian M2616 Phone Meridian M2616 Phone Meridian M2616 W/2 Button Boxes Phone Nortel T7316 E WI Button Box Phone Nortel T7316 E WI Button Box Phone Nortel T7208 Phone Nortel T7208 Phone Nortel T7208 Phone Nortel T7208 Phone Nortel T7208 Phone Nortel T7208 Phone Nortel T7208 Phone Nortel T7208 Phone Nortel T7208 Phone Nortel T7208 Phone Nortel T7208 Phone J9NF005992 J9NF005997 J9NF005996 J9NF006023 J9NF006001 J9NF006024 J9NF006022 Good Good Good Good Good Good Good Good HF2N251 Bad 4ZM2V61 Bad QKN071103331 Bad 4161167298 Bad 67QYP31 Bad HRF55 Bad 8910-3661 Bad J2BW010086 Fair 19648 Fair 70113268 Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Nortel T7208 Phone Fair Nortel T7208 Phone Fair Suntone 4 in 1 Phone Fair GE Speakerphone Model#2-9316A Fair Cortelco 2740 Phone Fair RCA 25202RE3-B Phone Fair RCA 25202RE3-B Phone Fair Panasonic KX-TSC11 B Phone Fair Panasonic KX-TS17-W Phone Fair RCA 25423RE1 Phone Fair RCA 25423RE1 Phone Fair AASTRA 9116 Phone Fair Panasonic KX-TS620B Phone Fair RCA 25202RE3-B Phone Fair RCA 25202RE3-B Phone Fair RCA 25202RE3-B Phone Fair RCA 25202RE3-B Phone Fair AASTRA 9116 Phone Fair AASTRA 9116 Phone Fair 1 Box Misc. Cables Good 7 Epson 7754 Ribbons Good 6 HP Q2682A Toners Good 6 HP Q2683A Toners Good 5 HP Q2670A Toners Good 4 HP Q2681A Toners Good IBM 6400 Printer Fair Option 11 Phone System Cabinet Good Option 11 Expansion Cabinet Good Option 11 Video Monitor Fair