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City of South Miami
Regular City Commission Minutes
July 16, 2013
A. SILENCE OR TURN OFF ALL CELL PHONES
B. ADD-ON ITEM(S)
C. ROLL CALL
11 The following members of the City Commission were present: Commissioner Harris,
12 Commissioner Welsh, Commissioner Newman,Mayor Stoddard, Vice Mayor Liebman.
13
14 Also in attendance were: City AttorneyThoma~F. Pepe, Esq., City Manager Steven
15 Alexander, City Clerk Maria M. Menendez, CMe.
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31
D. MOMENT OF SILENCE
E. PLEDGE OF ALLEGIANCE
F. LOBBYIST(S»j\DDRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN
REGISTERED WITHTHE CITY CLERK
a) Attorney-ClientSession (6:30 p.m.)
G. PRESENTATIONS
a) Certificates of Appreciation to Fourth of July Sponsors
H. APPROVAL OF MINUTES
a) Minutes of July 2, 2013
32 The Minutes of July 2,2013 were unanimously approved.
34
35
36
37
I. CITY MANAGER'S REPORT
(Attached)
CITY COMMISSION MINUTES
July 16, 2013
1
1
J. CITY ATIORNEY'S REPORT
3
4 The City Attorney reported on the following: the Figueredo case; Metro South; the
5 YMCA; moving forward with Madison Square.
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K. PUBLIC REMARKS
8
9 The following individuals addressed the Commission: Deltravis Williams, Brad
10 Cassel, John Edward Smith, Donna Shelley, Antoinette Fischer.
H
L. COMMISSION REPORTS, DISCUSSION & REMARKS
13
14 Commission remarks: commended Mafia Elena Stout-Tate for the successful Fourth
15 of July celebration; an opening event July 26th·forthe LEED certifiedh()~es; the resignation of
16 Code Enforcement Manager Carmen Baker; welcomed the new City Manager;. made reference
17 to the ethics complaint made again~t our Police Chief; FP&L's efforts to installtransmission lines
18 on US1 and through our City, urging people to attend the upcoming public hearings on the
19 subject; COW meetings for 8/15 and 8/22 at 6:30 pm.
2~
M. CONSENT AGENDA
22
23 a) A Res()lution to Extend the Sympathy of the City of South Miami to the Family of
24 Trayvon Martin whos~[)eath was an Avoidable Tragedy. 3/5
25 (Commissioner\JV~lsh)
26
27 The motionto add this Item on to the agenda failed by 2-3 vote:
28
29
1.
30
Yea:
Nay:
Commissioner Welsh
Mayor Stoddard
Commissioner Harris
Commissioner Newman
Vice Mayor Liebman
A Resolution authorizing the City Manager to execute an
Agreement with Miami Dade County to accept funds from the
Parking Fines Reimbursement Program for fiscal Year 2012-2013.
(City Manager)
Interlocal
Municipal
3/5
31 Moved by Commissioner Welsh, seconded by Commissioner Newman, the motion to
32 approve Resolution No. 144-13-13962 authorizing the City Manager to execute an Interlocal
CITY COMMISSION MINUTES
July 16, 2013
2
1 Agreement with Miami Dade County to accept funds from the Municipal Parking Fines
2 Reimbursement Program for fiscal Year 2012-2013, passed by a 5 -0 vote:
3
3.
6
7
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
A Resolution declaring that the personal property, described in the attached
list, is "surplus" and authorizingthe City Managerto sell the "surplus" items at
auction. 3/5
(City Manager-Central Services)
8 Moved by Commissioner Welsh, seconded by Commissioner Newman,the motion to
9 approve Resolution No. 145-13-13963 declaring that the personal property, described in the
10 attached list, is "surplus" and authorizingthe City Manager to sell the "surplus" items at
11 auction, passed by a 5 -0 vote:
12
15
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
5. A Resolution relating to budget; authorizing a transfer of $30,000 from
account No. 001-1310-513-9920 City Manager General Contingency to account
No. 001-1310-513-3450, City Manager Contractual Services.
3/5 (City Manager-Finance)
16 Moved by Commissioner Welsh, seconded by Commissioner Newman, the motion to
17 approve Resolution No. 146-13-13964 authorizing a transfer of $30,000 from the City Manager
18 General Contingency to the City Manager Contractual Services account, passed by a 5 -0 vote:
19
Yea:
CITY COMMISSION MINUTES
July 16, 2013
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
3
5
Nay:
N. RESOLUTION(S)
Mayor Stoddard
None
2. A Resolution authorizing the City Manager to accept $500.00 donation from
Williamson Cadillac Buick-GMC Automotive for the 2013 Fourth of July
celebratory event.
3/5 (City Manager-Code Enforcement)
6 This item was pulled from Consent for commenfs,.suggesting that this could be
7 done administratively without having to come b~fore the Commission for approval, such as in
8 the case of the requests for banner installationpreviously done by amending the Code.
9
10 Moved by Commissioner Welsh, secondedl?v Commissioner Harris,.themotion to
11 approve Resolution No. 147-13-13965 authorizing the City Mc.Hlager to accept $590.00 donation
12 from Williamson Cadillac Buick-GMC Automotive for the2013 Fourth of July celebratory event,
13 passed by a 5 -0 vote:
14
17
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
4. A Resolution authorizing the City Manager to pay RB Air Conditioning Plus, Inc.
$5,350 for the. installation of an air conditioning unit to the Sylva Martin
building to be charged to the Capital Improvement Program Fund account #
301-1790-519-6450.
3/5 (City Manager-Public Works)
18 This item was pulled from the Consent for further clarification. Mr. Alexander
19 explained that at the time that the project for the Sylva Martin building was put together, it was
20 apparently overlooked the fact that a bigger unit would be necessary in order to accommodate
21 the large number of staff going in there.
22
23 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
24 Resolution No. 148-13-13966 authorizing the City Manager to pay RB Air Conditioning Plus, Inc.
CITY COMMISSION MINUTES
July 16, 2013
4
1 $5,350 for the installation of an air conditioning unit to the Sylva Martin building to be charged
2 to the Capital Improvement Program Fund account, passed by a 5 -0 vote:
3
6
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
6. A Resolution of the City of South Miami, Florida, relating to the City's
2013/2014 fiscal year budget; . adviSing the Miami-Dade County Property
Appraiser of its proposed millage tate of 4.3639 millsjits rolled-back rate of
4.1948 mills and announcing the dates of public hearing to consider the
proposed millage rate and tentative budget. /
3/5 (City Manager':'Finance)
7 This item was pulled from the Consent for further comments and clarification from
8 staff. Relating to the step increase for the police, Mr. Riverol explained that the emergency
9 reserve fund would not be touched, but rather it would come from the unassigned fund
10 balance.
11 The Commission then agreed to approve the item as presented.
12
13 Moved by Mayor StOdgard, seconded by Commissioner Welsh, the motion to approve
14 Resolution No. 149'-13:-13967 relating totheCity's2013/2014 fiscal year budget; advising the
15 Miami-Dade County Property Appraiser of its proposed millage rate of 4.3639 mills; its rolled-
16 back rate of 4.1948 mills and announcing the dates of public hearing to consider the proposed
17 millage rate and tentative budget, passed by a 5 -0 vote:
18
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
O. RESOLUTION(S) PUBLIC HEARING(S)
7. A Resolution of the City of South Miami relating to a request to allow for the creation
of parcels A, B, and C on the Northern portion of property specifically located at 6520
CITY COMMISSION MINUTES
July 16, 2013
5
3
SW 56th Street, South Miami, Florida within an RS-3; Low Density Single-Family
Residential Zoning District, as permitted by provisions pertaining to "Waiver of Plat"
set forth in Section 20-4.2(B) of the City of South Miami Land Development Code, and
Section 28-4 of the Miami-Dade County Code; for the purpose of constructing three
new single-family homes; and providing for a legal description. 3/5 (City Manager-
Planning & Zoning)
8. A Resolution of the City of South Miami relating to a r~quest to allow for the creation
of parcels A, B, C, and D on the Southern portion or property specifically located at
6520 SW 56th Street, South Miami, Florida within an RS-3; Low Density Single-Family
Residential Zoning District, as permitted by provisions pertaining to "Waiver of Plat"
set forth in Section 20-4.2(B) of the City of South Miami Land Development Code, and
Section 28-4 of the Miami-Dade County,Code; for the purpose of constructing four new
single-family homes; and providing fOr a legal description. 3/5 (City
Manager-Planning & Zoning)
4 The Mayor opened the meeting by explaining the quasi-judicial procedure, followed
5 by the individual Commissioners disdosingtheir ex-parte communication they may have had.
6
Mr. Brimo then presented the item. 7
8
9 MelissaTapahes, attorney representil1gthe applicant addressed the Commission.
10
11 After being sworn in,th~ following individuals addressed the Commission: Patricia
12 Donly, Tina Pellicane, Doug MackeYi Aliette and Marcelo Alfano, Michael Sumena, Maria Teresa
13 Beyon, Keith and Melinda Broun, Lew Sellars, David Scalia.
14
15 Mr. Brimo explained to the Commission the process for the standard platting
16 process, without the waiver requirement, by which the applicant could have gone to the County
17 instead of going through this process that we are going through tonight. They would have
18 submitted to the City for a tentative and administrative plat review, which would then be sent
19 back to the County's plat division, and which is a longer process. Mr. Brimo then proceeded to
20 read into the record the email from Julio Delgado with the County relating to this item: " ... there
21 are no objections for the submittal of the two waivers of plat, provided the previous approval
22 by the City of South Miami."
23
24 Doug Baker, the City's arborist addressed the Commission.
25
26 The Mayor moved to extend the meeting to 11:30 pm which was unanimously
27 approved.
CITY COMMISSION MINUTES
July 16, 2013
6
1
2 The Vice Mayor then moved to extend the meeting until the item was resolved.
3 This was also approved unanimously.
4
5 Attorney Tapanes in her closing addressed the Commission, and among other
6 things she said that this waiver of plat application is consistent with not only the land division
7 regulations and the zoning district of the property, but also with our Comprehensive Plan. She
8 reminded that delaying this proceeding any longer than it is necessary is inappropriate; the
9 issue regarding the tree canopy, and every other site planning issue raised here today have a
10 separate process. She then urged the Commission to move with item #7 tonight.
11
12 As for item #8, it was brought to the attention of the Commission that the title of
13 the resolution had a scrivener's error; thereforerit was announced that the item would be
14 deferred and properly re-advertised.
15
16 The Mayor then read out loud the rules on which they needed.to make their
17 decision tonight.
18
19 After further discussion, the Mayor requested deferral of both items in order to
20 allow staff to conduct further research; he said that he needed to feel comfortable that he is
21 complying with the law.
22
23 Attorney Tapanes said, that she will respect the Commission's decision, and
24 requested that the items be properly advertised/and that staff maintained communication with
25 her and with the applicant\idcasethat:they might have any questions. She also urged to follow
26 the City Attorney's adVice. to follow the ex-parte rules.
27
28 At this time Vice Mayor Liebman provided an excuse to the residents regarding the
29 mistakes made which may have caused a delay on the process.
30
31 The City Attorney at this time advised the Commission to submit in writing all ex-
32 parte communication relating to these items. Attorney Tapanes requested that the email she
33 forwarded to the Clerk with her remarks regarding Commissioner Welsh's ex-parte
34 communication be made part of the record.
35
36 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to defer A
37 Resolution of the City of South Miami relating to a request to allow for the creation of parcels
38 A, B, and C on the Northern portion of property specifically located at 6520 SW 56th Street,
39 South Miami, Florida within an RS-3; Low Density Single-Family Residential Zoning District, as
40 permitted by provisions pertaining to "Waiver of Plat" set forth in Section 20-4.2(B) of the City
CITY COMMISSION MINUTES
July 16, 2013
7
1 of South Miami Land Development Code, and Section 28-4 of the Miami-Dade County Code; for
2 the purpose of constructing three new single-family homes; and providing for a legal
3 description, passed by a 5 -0 vote:
4
Yea:
Nay:
5
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
6 Moved by Mayor Stoddard, seconded by C;ommissioner Harris,the motion to defer A
7 Resolution of the City of South Miami relatingto a, request to allow for the creation of parcels
8 A, B, C, and D on the Southern portion of pro'~erty specifically located at 6520 SW 56th Street,
9 South Miami, Florida within an RS-3; Low Density Sil1gle-Family Residential Zoning District, as
10 permitted by provisions pertaining to "Waiver of Plat" setforth in Section 20-4.2(B} of the City
11 of South Miami Land Development Code, and Section 28-4 of the Miami-Dade County Code; for
12 the purpose of constructing four new single-family homes; and providing for a legal description,
13 passed by a 5 -0 vote:
14
15
16
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
17 (ALL OF THE FOLLOWING ITEMS REMAINED AS "UNFINISHED BUSINESS" AHD THEY WILL BE
18 BACK ON THE NEXT AGENDA OF THE COMMISSION, TUESDAY, AUGUST 6,2013)
~8
P. ORDINANCE(S} THIRD READING PUBLIC HEARING(S}
9. An Ordinance amending Section 15-93, titled "Noise-creating blowers, power
fans, or internal combustion engines, outdoor powered tools and other
equipment" of the existing noise ordinance.
3/5 (Mayor Stoddard)
Q. ORDINANCE(S} SECOND READING PUBLIC HEARING(S}
CITY COMMISSION MINUTES
July 16, 2013
8
9
l~
12
13
14
R. ORDINANCE(S) FIRST READING
10. An Ordinance of the City of South Miami, Florida amending the Code of
Ordinances Section 15-1 -Reserved, prohibiting the operation of helipads and
the landing or takeoff of helicopters or other aircraft with the city limits except
in the case of police, fire or similar civil emergency, and establishing a penalty
for violations. 3/5
(Commissioner Harris)
11. An Ordinance governing, defining and proscribing panhandling to be codified
in Section 15-8 of the City of South Miami's Code of Ordinances which is
currently reserved and providing a penalty. 3/5
(Vice Mayor Liebman)
12. An Ordinance defining and prohibiting trespassing to be codified in Section 15-
7 of the City of South Miami's Code of Or din a rices which is currently reserved.
3/5 (Vice Mayor Liebman)
13. An Ordinance amending,Section8A-2(1) to provide clarification as to the
meaning,()flanguage of the limitati()nperiod forfiling an ethics complaint and
to provide for the repose of complaints. 3/5
(Mayor S,toddard)'
S. ADJOURNMENT
Attest
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES
July 16, 2013
9
Approved
Philip K. Stoddard
Mayor
To:
Date:
From:
Re:
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
July 16, 2013
Steven Alexander, City Manager
Manager's Report
Attached are the City's accomplishments for the period covering July 2, to July 15, 2013, which are
hereby submitted for your review prior to the Commission Meeting.
If you have any questions please feel free to contact me.
I. Accomplishment.
a. New IT IDC successes:
1. Built, configured and deployed 4 desktops.
11. IT Racked and built 2 servers.
111. IT racked one UPS.
IV. IT completed the computer lab.
V. IT worked on 3 viruses that required rebuilt of the computers.
July I st through July 12th
Total Hours: 96
Total Tickets: 19
Total Calls: 35
-2 -City Manager's Report to the Commission for July 16,2013
b. Finance:
i. The Budget and Finance Committee will be holding their next meeting in late July to
discuss FY 2014 budget items from the received DRAFT FY 2014 budget with
selected department directors. Each of the three respective members have been
reviewing their specific department assignments.
ii. The budget process for FY 14 continues to move forward. Finance has received
the 2013 preliminary assessed values from Miami-Dade County Property Appraisers
Office Finance continues working with the Budget & Finance Committee
throughout the FY 2014 budget process and is continues to hope of having a full
committee of five in the very near future.
iii. Finance continues to trouble shoot any issues related to the City's ONESolution
finance system. Finance continues to monitor the different department's issues and
help correct those matters.
iv. Finance has closed June 2013 and posted the check register and Budget by
Department Monthly Report on the City's website.
Central Services: City Managers Report -7/16/13 Commission Meeting
i. Marshall Williamson Park Playground Equipment: The draft RFP has been reviewed
and approved by the City Attorney. In accordance with the PHCD grant, a copy of
the RFP was provided to the County by the City's Grants Administrator. PHCD
must review and approve the RFP prior to advertising.
ii. Pedestrian Solar Powered Crosswalk Devices: A turnkey quotation for two
locations within the City is pending from an awarded vendor on a Miami-Dade
County Public Works "Traffic Signal Installation" contract. The specification and
manufacturer of the device is FDOT approved and has been installed at multiple
locations within the County.
iii. Bus Shelters Phase 2 RFP: The RFP was advertised on July 5. A Pre-bid meeting is
scheduled Friday, July 19 at lOAM. Proposals are due July 26.
iv. Wire Mesh Downtown Network RFP: The RFP was advertised on June 14 and
closed on Friday, June 28th at lOAM. One proposal was received, from Accordant
Communications, LLC. Purchasing is contacting all vendor references before
providing a recommendation for award.
v. GIS Services: A RFP is under development for GIS Services. The RFP is planned
for advertisement by July 19 and closed on August 16. The City's goal is to have
the vendor agreement executed before October I, 2013.
-3 -City Manager's Report to the Commission for July 16,2013
Following are highlights for the Code Enforcement Division for July I -12, 2013:
Chief Coordinating Office:
I. Website: completed the review of the website navigation worksheets. The final navigation
structure for the site; initial design meeting; & design presentation is pending to be
scheduled. The timeline for deliverables may be subject to the Branding RFP. NO
CHANGE.
II. OneSolution Community Development Modules: On-going. This project's timeline for
implementation continues to be on hold subject to SunGard's completion/verification of
the land file to convert the data. Reviewed and discussed staffs assignment from SunGard's
staff to "clean" the current Naviline database. The review identified that there are
approximately 500 records or over 300 hours of work to "clean" the record in
preparation for the conversion. It was requested of SunGard to explore other options to
expedite this long drawn out process to clean old records such as a global clean up or the
storing of the record from a cut-off point. On Friday, May 3, 2013, OneSolution came
back with a $16,000.00 quote for the programmatic Land file clean up. This project is
pending funding. NO CHANGE.
Special Events Coordination
I. Working with the CRA and Ana Manning on a ribbon cutting event for newly developed
properties. This event is tentatively scheduled for July 26, 2013, details to follow.
II. A Special Events Application for a film shoot by Telemundo at a private residence on July 9,
2013, was received and timely processed.
III. Working on a Community Day. to include, "Shred Day", ecological information, and Hands-
on day. The event is scheduled for August 24, 2013, from 9:00 am to I :00 pm., in front of
City Hall. Further information to follow.
IV. The Fourth of July event held at Palmer Park was successfully coordinated with the various
pertinent departments and vendors. Gates opened at 5:00 p.m. on the Fourth with two
bands and fireworks to entertain the 3,000+ participants.
V. Finalized, in collaboration with the City's Police Department, a Hurricane Readiness Guide
for residents of South Miami. Brochures were printed in color and handed out to residents
and businesses.
-4 -City Manager's Report to the Commission for July 16,2013
The following are the accomplishments for the Police Department for the time
period June 28 th through July I I th, 2013:
Uniform Patrol Division
i. A total of 12 arrests; I felony, 9 misdemeanors, I traffic, and I warrant served;
ii. Of those 12 arrests, 3 were narcotics related of which all 3 were for marijuana possession;
iii. The UPD has continued to test a new Automatic License Plate Reader (ALPR) system
which is mounted on a police vehicle. The system is yielding very desirable results thus far;
iv. On 07/04/2013, SMPD personnel participated in the CSM Independence Day celebration.
The UPD's Honor Guard and law enforcement personnel provided security, traffic control
and presented the colors;
v. On 07/09/2013, SMPD units responded to the area of 5780 SW 54 Terrace at the request
of MDPD in regards to a burglary in progress. Upon arrival, SMPD units were able to
apprehend 3 subjects (2 are local CSM residents). The subjects utilized a stolen vehicle to
arrive in the area and recovered a stolen gun in the vehicle. The subjects were turned over
to MDPD personnel for processing.
Community Police Unit
i. CPU Officers conducted the following details in the CRA; 17 Park and Walks, 15 Traffic
Enforcement Details, 49 Directed Patrols, 15 Citizen Assists and conducted 19 Watch
orders;
ii. The CPU Sergeant has continued to have the substation updated and maintenance
completed and has taken occupancy in the building to provide resources to CRA
residences;
iii. UPD and CID personnel met with the Shops at Sunset Place management to discuss
upcoming events and meet the new security director;
iv. CPU has begun preparations with members of the Community Relations Board and CRA
church leaders to evaluate and draft a plan of action to address possible civil unrest caused
by the Zimmerman Trial. Meetings have been held with Lorenzo Woodley, James McCants
and Ana Price;
v. The "C" shift CPU officer conducted a review of street lighting in the CRA area and
discovered and reported 25 non-functioning lights. A request was filed with Public Works
to repair the lights;
vi. CPU personnel have begun updating area businesses BEAT information and have
completed 5;
vii. Participated in one CRA meeting.
-5 -City Manager's Report to the Commission for July 16,2013
Criminal Investigations Division
i. On July 3rd, 2013, GIU Detectives recovered electronic equipment valued over $1,000 and
have identified possible suspects in a chain of vehicle burglaries.
Professional Compliance Division
Training Unit
1. The Sr. Training Officer worked two (2) days in SWAT locker with the new rifle racks;
11. The Sr. Trainer assisted patrol on July 02, 2013 reference staffing shortage;
111. The Sr. Trainer assisted CID on a surveillance on July 03, 2013;
IV. He helped with vehicle radios and CFA (accreditation);
v. Conducted a meeting with Sunset Place Director regarding security;
VI. Conducted Roll Call training for upcoming Zimmerman trial on all shifts, (A-B-C);
V11. Prepared officers with necessary equipment in case of civil unrest because of the
Zimmerman trial;
V111. Conducted Roll Call training for exigent circumstances for A shift officers.
Support Services Division
Accreditation Unit, Fleet Management, Records Management, Quarter Master, Property &
Evidence Management;
i. Worked on Accreditation; in progress (awaiting a date for assessors to come for mock
assessment);
ii. Found/Safekeeping items reviewed and letters to owners were mailed and awaiting their
responses;
iii. Narcotics cases from 20 I 0-20 I I reviewed for closed cases and list are being compiled for
destruction;
iv. New T ASER Cartridges have been distributed to replace expired ones;
v. T3 Motion Vehicle has been striped and is now in its finished state and deployed;
vi. New digital police radios for our entire fleet have arrived and in final stage of installation.
-6 -City Manager's Report to the Commission for July 16,2013
Human Resources
Please be advised that no "significant" events have occurred in the Human Resources Department
since the July 2, 2013 Commission meeting. We will continue to maintain our activity and project
status reports, which can be made available at your request.
c. Grants and Sustainable Initiatives:
I. Submitted Request for Proposal (RFP) for the development of Marshall Williamson Park
Improvement Project to Miami-Dade County, Public Housing and Community
Development.
11. Submitted application for KaBoom!'s Play City Construction Grant, exclusive to Playful
City USA Communities for a playground facility at South Miami Park.
Ill. Coordinated efforts with the Procurement Department and the City Arborist to release
RFP for the Tree Planting Initiative.
IV. Collaborated with the City Arborist, to ensure last year's tree installations by Crodon, Inc.
remain healthy and intact under the I-year tree maintenance agreement.
Public Works Department
Engineering and Construction Division
Murray Pool: The plans are approximately 100% complete. plans are being reviewed by DERM
and the Fire department. WASD is submitting the developers agreement, for the City to sign.
Sylva Martin Drainage: Construction began this week.
City Hall Sewer Connection: The MDC agreement is approved and was provided to the City and
awaiting an Opinion of Title.
Bus Shelters: The RFP is posted online. The bid opening is July 26, 2013.
Professional Service Agreements! CCNA Contracts: Staff continues to review and negotiate
hourly billing rates with the firms. The City has received several signed agreements from firms that
were selected under the CCNA process to provide professional engineering services for Capital
Improvement projects. A resolution will be presented on August 6th Meeting for commission
approval of the agreements.
Dante Fascell Jogging Trail: Work began on the jogging trail and is underway.
Dorn Avenue Drainage Design: Staff prepared a resolution to be presented to the commission at
the August 6th meeting.
-7 -City Manager's Report to the Commission for July 16,2013
Mango Terrace Traffic Calming: Staff prepared a resolution to be presented to the commission at
the August 6th meeting.
West Pinecrest Villa Traffic Calming: Staff prepared a resolution to be presented to the
commission at the August 6th meeting.
Twin Lakes Traffic Calming: Staff prepared a resolution to be presented to the commission at the
August 6th meeting.
Parks and Recreation Department
The following are the accomplishments that have taken place from July 2, 2013-July
15,2013:
Recreation Division
• We would like to thank our parks and maintenance personnel who helped decorate and
prepare for the success of the Fourth of July celebration.
• We have received the $10,000 annual donation from Interval International for the South
Miami Greyghosts football and cheerleading teams.
• Summer Camp is ongoing at the Community Center. One hundred twenty five (125)
children are enrolled. They are exposed on a daily basis to educational components which
include math and reading as well as recreational activities. Every other week, different age
groups are taken to the Tamiami Pool and a weekly field trip is schedule on Fridays to local
attractions in Dade and Broward Counties.
• On July I, 2013, football and cheerleading season started. Practices are held Tuesday -
Friday from 5:30pm-8:00pm at Palmer Park and Murray Park. Registration is still open for
children ages 5-14 years old. The Greyghosts football and cheerleading teams are looking
forward to another great season.
• On July 3, 2013, a Fourth of July party was held at the Senior Center.
• On July 9, 2013, the Grand Opening for our renovated computer lab was held on July 9,
2013. We thank the CRA for their generous donation. Twenty three (23) computers were
donated.
• From June 3 to July 5, 2013, a football and cheerleading mini camp for children ages 5 to 13
years old was held at Palmer Park and Murray Park. Camp hours were on Mondays and
Wednesdays from 6:00pm -7:00pm.
-8 -City Manager's Report to the Commission for July 16,2013
Parks Maintenance Division
• Buildings at Palmer Park were painted, trees, and shrubbery were trimmed and cleaned,
parking lot stops were painted to prepare for the fourth of July event.
• The maintenance team who helped for the success of the Fourth of July celebration was
outstanding.
• The Dante Fascell trail project is underway and layout is complete.
• The ongoing tree initiative has been submitted.
• Football goal posts were installed and all parks are on track for maintenance.
Upcoming events
PLEASE ANNOUNCE THAT OUR BOOKBAG GIVEWAY IS SCHEDULED FOR AUGUST
15,2013. WE NEED YOUR HELP WITH DONATIONS TO MAKE THIS EVENT A SUCCESS.
APPROXIMATELY 500 CHILDREN WILL BE ATTENDING.
Planning Department
The following is the department update for the July 2, 2013 Commission meeting.
Please be advised that no "significant" events have occurred in the Planning Department since the
July 2, 2013 Commission Meeting. We will continue to maintain bi-weekly activity and project
status reports, which can be made available at your request.