The URL can be used to link to this page

12TO: FROM: DATE: Resolution: Background: Expense: Account: City of South Miami PUBLIC WORKS & ENGINEERING DEPARTMENT 4795 SW 75 th Avenue Miami, FL 33155 Tel. (305) 663-6350 Fax (305) 668-7208 Steven Alexander, City Manager Jorge L. Vera, Capital Improvement Project Manager August 6, 2013 South Miami hOd f(ffr 2001 I A Resolution authorizing the City Manager to enter into a contract with TV-Lin International for the Mango Terrace and Manor Lane Neighborhoods Traffic Calming Design for an amount not to exceed $53,960, to be charged to Local Option Gas Trust Fund account number 112- 1730-541-6210 and People's Transportation Tax Fund 124-1730-541-6490. In accordance with Florida Statute 287.055 "Consultants Competitive Negotiation Act ("CCNA"), firms were selected and approved (Resolution 120-13-13938) to provide professional engineering services to the City. City staff negotiated hourly billing rates with the selected firms and entered into individual Professional Service Agreements ('PSA'). T.Y. Lin International was one of the City Commission approved firms to perform traffic engineering services for the City on future projects. This is the first project under the Traffic and Transportation category. The firm was the first ranked in this category. Per the PSA, a Traffic Engineering consultant shall perform services that include daily volume counts, data analysis, preparation of conceptual improvement plans, recommendation and preparation of a final traffic engineering report. The neighborhoods depicted as Manor Lane is bounded by SW 63 Avenue and SW 67 Avenue between SW 72 Street (Sunset Dr.) from SW 80 Street, and the Mango Terrace is between SW 72 Street (Sunset Dr.) and SW 80 Street from SW 67Street and SW 69 Avenue. For location of neighborhoods see Exhibit 1 "South Miami Traffic Calming Neighborhood" map. A traffic calming study was performed for the Mango Terrance and Manor Lane neighborhoods. The study recommendations include the installation of speed tables and traffic circle. There were numerous workshops with the neighborhood residents during the period that the study was being prepared and a final plan was agreed by staff and the residents. The study was then provided to Miami Dade County Traffic engineering department as required by code for their reviewed and approval. The study was approved by the County and we are now entering into the design stage of the project. City staff negotiated with T.V. Lin International, the scope of work, cost and number of hours to perform the Mango Terrace and Manor Lane Neighborhoods Traffic Calming Design. After reaching a consensus, T.Y. Lin International submitted the attached proposal to the City for Commission approval in an amount not to exceed $53,960. Contract amount not to exceed $53,960. The expenditure shall be charged to the Local Option Gas Trust Fund account number 112- 1730-541-6210 and People's Transportation Tax Fund 124-1730-541-6490, which has a balance of $224,000 and 744,000 respectively .. Attach ments: Proposed Resolution Contract Proposal/Cost Estimate Professional Service Agreement approved consultant rates Resolution 120-13-13938 Sunbiz Exhibit 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 RESOLUTION NO.: _____ _ A Resolution authorizing the City Manager to enter into a contract with TV-LIN International for the Mango Terrace and Manor Lane Neighborhoods Traffic Calming Design for an amount not to exceed $53,960 to be charged to Local Option Gas Trust Fund account number 112-1730-541-6210 and People's Transportation Tax Fund 124-1730-541- 6490. WHEREAS, pursuant to Florida Statute 287.055 for CCNA, TV-Lin International was one of the firms selected and ranked to provide professional engineering services; and WHEREAS, the City negotiated hourly rates with the firm and entered into a professional service agreement with TV-LIN International to perform engineering services for the City; and WHEREAS, the Mayor and City Commission wishes to provide for the design of traffic calming devices for the Mango Terrace and Manor Lane Neighborhoods; and WHEREAS, after negotiating with TV-LIN International on a cost to perform the design services, they submitted a proposal to perform the design of a traffic calming device for the Mango Terrace and Manor Lane Neighborhoods; and WHEREAS, the total expenditure to perform the design of traffic calming devices for the Mango Terrace and Manor Lane Neighborhoods is for an amount not to exceed $53,960.00; and WHEREAS, the Mayor and City Commission desire to authorize the City Manager to enter into a contract with TV-LIN International for the design of traffic calming devices for the Mango Terrace and Manor Lane Neighborhoods for an amount not to exceed $53,960.00. NOW, THEREFORE, BE IT RESOLVED BV THE MAVOR AND CITV COMMISSION OF THE CITV OF SOUTH MIAMI, FLORIDA THAT: Section 1: The City Manager is authorized to enter into a contract with TY -L1 N I nternational for the design of traffic calming devices for the Mango Terrace and Manor Lane Neighborhoods for an amount not to exceed $53,960.00. A copy of the contract is attached. Section 2: The expenditure shall be charged to the Local Option Gas Trust Fund account number 112-1730-541-6210 and People's Transportation Tax Fund 124-1730-541-6490,which has a balance of $224,000 and 744,000 respectively. Section 3: If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this ___ day of ______ , 2013. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM LANGUAGE, LEGALITY AND EXECUTION THEREOF CITY ATTORNEY APPROVED: MAYOR COMMISSION VOTE: Mayor Stoddard Vice Mayor Liebman Commissioner Newman Commissioner Harris Commissioner Welsh PROFESSIONAL SERVICE ·AGREEMENT General Traffic and Transportation Engineering Services THIS AGREEMENT made and entered into this 14th day of June, 2013 by and between the CITY OF SOUTH MIAMI, a political subdivision of the State of Florida and T.Y. LIN INTERNATIONAlIH.J. ROSS authorized to do business in the State of Florida, hereinafter referred to as the "CONSULTANT'. In consideration of the premises and the mutual covenants contained in this agreement, the CITY OF SOUTH MIAMI, through its City Manager, agrees to employ the CONSULTANT for a period ending on June 14, 2016, and the CONSULTANT agrees to be available, continuing basis, to perform professional services in connection with project(s) where the basic estimated construction costs of each individual project does not exceed $2,000,000.00 or where the individual study does not exceed $200,000.00, herein after called the "SERVICES". 1.0 General Provisions 1.1 The CONSULTANT may be awarded work and issued a Notice to Proceed to provide professional services for a project, for a portion of a project, or for discrete tasks on a project. Additional Professional Services, for the purpose of reviewing work performed by other professional consultants or for other miscellaneous engineering services that may be required. 1.2 A Notice to Proceed will be issued on an as needed basis at the sole discretion of the City Manager, or his designee, hereinafter referred to as "CITY". The City of South Miami reserves, at all times, the right to perform any and all engineering work in-house or with other engineers. This Agreement does not confer on the CONSULTANT any exclusive rights to perform work on behalf of the City of South Miami, nor does it obligate the City of South Miami in any manner to guarantee work for the CONSULTANT. The CONSULTANT may submit proposals for any professional services for which proposals may be publicly solicited by the City of South Miami outside of this agreement. 1.3 The CITY will confer with the CONSULTANT before any Notice to Proceed is issued to discuss the scope of the work; the time needed to complete the WORK and the fee for the services to be rendered in connection with the WORK. 1.4 The CONSULTANT will submit a proposal upon the CITY'S request prior to the issuance of a Notice to Proceed. No payment will be made for the CONSULTANT'S time and services in connection with the preparation of any proposal. 1.5 The CITY agrees that it will furnish to the CONSULTANT plans and other data available in the CITY files pertaining to the WORK to be performed under this agreement promptly after each Notice to Proceed. 1.6 The CONSULTANT agrees to produce and distribute minutes, promptly after each meeting at which the CONSULTANT'S presence is required. Page I of 21 Professional Architectural and Engineering Services T pepe© 12-31-12 (Revised SK 4-3-13) Request for Qualification 1.7 The CITY may designate a representative who, on behalf of the City Manager shall examine the documents submitted by the CONSULTANT and shall render decisions promptly, to avoid unreasonable delay in the progress of the CONSULTANT'S services. The CONSULTANT shall keep the CITY'S representative advised on the project status at all times. 1.8 The CITY agrees to issue all directives and approval in writing. 2.0 Professional Services 2.1 General Services The professional services to be provided by the consultant may be one or more of the following, and include but not limited to: A. Roadway Engineering to include streets, sidewalk, curb, gutter, drainage, associated traffic control devices, stripping, lighting, irrigation, speed reduction devices and residential landscaping. B. Drainage Design includes the necessary analysis needed to implement proposed drainage improvements, preparation of paving and drainage plan for municipal building and facilities. C. Civil Engineering. to include Distribution Systems Improvement I Analysis and design and Sanitary Sewer System Evaluation and design. D. Environmental Engineering, including, site investigation and design needed to prepare remediation plans to mitigate underground storage tanks, hazardous waste materials and asbestos materials. E. Traffic Engineering Services will include daily volume counts, data analysis, preparation of conceptual improvements plan, present reports and recommendations to stakeholders and preparation of final traffic engineering report. F. Architectural Services to provide drawings and specifications for new constructions as well as additions and renovations; attend meetings with City staff and presentations to City Commission; provide plans developed on AutoCAD latest version and copies of reproducible hard copy and diskette of plans in the requested format. G. Landscape Architecture including providing drawings and specifications for landscape projects; site master planning, analysis and design, urban design plans/concept diagrams, open space planning, analysis and design; community planning, analysis and design; natural resource planning analysis and design; Parks design; renderings/modeling; provide plans developed on AutoCAD latest version and copies of reproducible hard copy and diskette of plans in the requested format. H. Registered Surveying and Mapping Other incidental services associated to the above items. Page 2 of 21 Professional Architectural and Engineering Services T pepe© 12-31-12 (Revised SK 4-3-13) Request for Qualification 2.2 Design & Construction -Basic Services The Basic Services, for design and construction, consist of six (6) phases described in Paragraph 2.2.1 through 2.2.6. The scope outlined below is applicable in its entirety to projects for which completed Basic Services are authorized. Upon authorization to proceed from the CITY, the CONSULTANT agrees to provide complete professional services for any portion or all of the six Phases outlined below applicable to its profession. The CONSULTANT agrees to co-ordinate its effort with that of any other providers of professional services to assure a coordinated and complete WORK. In a multi-professionally consulted project, the lead CONSULTANT, as designated by the CITY, shall prepare the final bid package including bid documents and specifications. which shall be prepared by, and be the responsibility of the respective disciplines. 2.2.1 Phase I-Preliminary and Schematic Design: A. The CONSULTANT shall confer with representatives of the CITY and the end user to determine the full scope of the Project that will meet the program requirements, and shall advise the CITY if. in the CONSULTANT'S opinion, the allocated funds are adequate to accomplish the program requirements, as defined by an individual purchase order for the specific work to be performed. B. The CONSULTANT shall use proper and adequate design control to assure the CITY that the program requirements will be met. C. The CONSULTANT shall prepare a Design Concept and Schematic Report, comprising of the Project Timetable (Master Schedule), Planning Summary (unless advised otherwise), Schematic Design Studies (unless advised otherwise) as defined below, and the Statement of Probable Construction Cost. D. The Proposed Project Timetable shall consist of a schedule showing the proposed completion date on each Phase of the Project through design, bidding, construction, and proposed date of completion. E. The Planning Summary (unless advised otherwise) shall consist of a vicinity plan and blow- up of the Site (if applicable) showing Project orientation, and a brief summary of all pertinent planning criteria used for the Project. F. The Schematic Design Studies (unless advised otherwise) shall consist of all plans, elevations. sections, etc. as required to show the scale and relationship of the parts and the design concept of the whole. A simple perspective sketch. rendering. model or photograph thereof may be provided to further show the design concept. G. The CONSULTANT shall present the Schematic design studies to the appropriate commission, committee, agency or board (hereinafter collectively referred to as "Boards") for their approval when the project requires such approval. The Consultant shall make copies necessary for presentation to the Board at no additional cost to City. H. The CONSULTANT shall present the schematic design studies to all the appropriate utility companies (such as FPL, Southern Bell. Dynamic Cable, MDWASA, etc.) for any conflict with their utilities. Page 3 of 21 Professional Architectural and Engineering Services Tpepe©12-31-12 (Revised SK 4-3-13) Request for Qualification I. The Statement of Probable Construction Cost shall include estimated cost of the Project including fixed equipment, professional fees, contingencies (if any), escalation factors adjusted to the estimated bid date, movable estimate (if any), and utility service extensions (if applicable). The CONSULTANT'S opinions of probable Total Project Costs and Construction Cost are to be made on the basis of CONSULTANT'S experience and qualifications and represent CONSULTANT'S best judgment as an experienced and qualified professional, familiar with the local construction industry and prices. J. The CONSU L T ANT shall submit and present two (2) copies of all documents required under this Phase, without additional charge, for approval by the CITY and it shall not proceed with the next Phase until directed by the CITY in writing. 2.2.2 Phase II -Study and Design Development: A. From the approved Schematic Design documents, the CONSULTANT shall prepare Design Development Documents, comprising the drawings, outline specifications and other documents to fix and describe the size and character of the entire Project as to construction and finish materials and other items incidental thereto as may be appropriate and applicable. B. The Design Development Documents shall comprise the Proposed Project Timetable (updated), Outline Specifications, Updated Statement of Probable Construction Cost, and Design Development Drawings, etc., as required to clearly delineate the Project. If the Updated Statement of Probable Construction Cost exceeds the allocated funds, feasible cost or scope reduction options shall be included. C. The CONSULTANT shall submit and present two (2) sets of all documents required under this Phase, without additional charge, for approval by the CITY and not proceed with the next Phase until directed by the CITY in writing. D. The CONSULTANT shall at all times monitor the Probable Construction Costs to make certain they remain within the total allocated budget. A Notice to Proceed to Phase III will not be issued if the latest statement of Probable Construction Cost exceeds the total allocated funds. 2.2.3 Phase III -Final Design / Construction Documents Development: A. From the approved Design Development Documents, the CONSULTANT shall prepare Final Construction Documents setting forth in detail the requirements for the construction of the Project including the Proposal (Bid) Form and other necessary information for bidders, Conditions of the Contract, and Complete Drawings and Specifications. CONSULTANT shall use Construction Specifications Institute (CSI) Standards and the City of South Miami Standard forms for the preparation of the proposal (bid) forms, Instructions to Bidders, conditions of Contract and Specifications. The CONSULTANT shall review all existing City Specifications, for completeness prior to use and shall supply all needed additional specifications. The final draft of the construction documents shall meet the requirements of and be approved by the City Attorney. B. The Construction Documents shall be prepared in a manner that will assure clarity of line work, notes, and dimensions when the documents are reduced to 50% of their size. All Page 4 of 21 Professional Architectural and Engineering Services Request for Qualification T pepe© 12-31-12 (Revised SK 4-3-13) drawings shall be on 24" x 36" paper ("D" size). on the City's standard sheet format, unless approved otherwise. C. All construction documents shall be submitted in both "hard copy" and electronic media in a mutually agreed upon electronic format, but generally as follows: I. Non-drawing submittals in Microsoft Office Word format. 2. Drawings in AutoCAD format. 3. GIS files should be in ArcView format Version 3.2. D. When the development of the drawings has progressed to at least 50% completion in Phase III. the CONSULTANT shall submit two (2) copies to the CITY for approval, without additional charge. along with updated outline specifications. The CONSULTANT shall also submit at this time an updated Statement of Probable Construction cost as indicated by time factor. changes in requirements. or general market conditions and an updated Project Schedule. E. The CONSULTANT shall not proceed with the further development until approval of the documents is received from the CITY in writing. The CONSULTANT shall make all changes to documents required by the CITY before proceeding further. A set of the revised documents shall be returned to the CITY after incorporating all of the changes. if any. F. A Notice to Proceed for the completion of Phase III will not be issued if the latest Statement of Probable Construction Cost exceeds the total allocated funds. unless the CITY increases the total allocated funds or the CONSULTANT and the CITY agrees on methods of cost reductions sufficient to enable construction within the project budget. G. Upon 100% completion of the Construction Documents. the CONSULTANT shall submit to the CITY a final, updated Statement of Probable Construction Cost along with two (2) copies each of the final draft of all drawings. specifications. reports. programs. etc .• without additional charge. for a final review and comments or approvals. H. The CONSULTANT shall make all the necessary presentations to the appropriate CITY Boards which would be normally required of any construction project (such as Environmental Review Board. Historical Preservation Board etc.) for the final approval. I. The CONSULTANT at no extra cost to the CITY shall make all required changes or additions and resolve all questions resulting from Board review (see paragraph H) if the changes or additions do not alter the scope of the project as determined under paragraph 2.2.1 A. The 100% complete final Construction Documents shall be returned to the CITY for final approval. Upon final approval by the CITY the CONSULTANT shall furnish to the CITY a minimum of 30 sets of drawings and specifications. without additional charge to the City for bidding purposes. unless instructed otherwise. J. The CONSULTANT shall arrange for "dry runs" and/or make final submissions to appropriate authorities (regulatory agencies to include and not limited to City. County. State or Federal) as necessary. to ascertain that the Construction Documents meet the necessary requirements to obtain all the necessary permits for construction. CONSULTANT shall respond to all technical questions from regulatory agencies. Page 5 of 21 Professional Architectural and Engineering Services Request for Qualification T pepe© 12-31-12 (Revised SK 4-3-13) CONSULTANT shall modify. at no additional cost to CITY. in order to acquire the necessary permits. 2.2.4 Phase IV -Bidding and Negotiation Phase: A. Upon obtaining all necessary approvals of the Construction Documents. and approval by the CITY of the latest Statement of Probable Construction Cost, the CONSULTANT shall furnish the drawings and specifications as indicated above for bidding. and assist the CITY in obtaining bids as well as awarding and preparing construction contracts. The CONSULTANT shall attend all pre-bid conferences. The CONSULTANT shall be present during the bid opening and as part of its assistance to the CITY will tally. evaluate and issue a recommendation to the CITY after verifying bond. insurance documents. questionnaire and reference submitted by the constructor. B. The CONSULTANT shall issue Addenda to the Construction Documents through the CITY as appropriate to clarify. correct or change Bid Documents. C. If Pre-Qualification of bidders is required as set forth in the Request for Qualification. CONSULTANT shall assist City in developing qualification criteria. review qualifications of prospective bidders. and recommend acceptance or rejection of the prospective bidders. D. If the lowest responsible Base Bid received exceeds the Total Allocated Funds the CITY may: I. approve the increase in Project Cost and award a construction contract or. 2. reject all bids and rebid the Project within a reasonable time with no change in the Project, or 3. direct the CONSULTANT to revise the Project scope or quality. or both. as approved by the CITY and rebid the Project, or 4. suspend or abandon the Project, or S. exercise all options under the City Charter and State Law. NOTE: Under item (2) and (3) above. the CONSULTANT shall. without additional compensation. assist the CITY in obtaining re-bids. and awarding the re-bid of the project. Under item (3) above. the CONSU L T ANT shall. without additional compensation. modify the Construction Documents as necessary to bring the Probable Construction Cost within the Total Allocated Funds when the lowest responsible bid is over I 5% of the CONSULTANT estimate. All construction contracts must be approved by the City Commission after the City awards the contract for commission approval. E. For the purpose of payment to the CONSULTANT. the Bidding Phase will terminate and the services of the CONSULTANT will be considered complete upon signing of an Agreement with a Contractor. Rejection of bids by the CITY does not constitute cancellation of the project. 2.2.5 Phase V -General Administration of the Construction Contract: A. The Construction Phase will begin with the City Commission approval of the award of the Page 6 of 21 Professional Architectural and Engineering Services Request for Qualification Tpepe©12-31-12 (Revised SK 4-3-13) Construction Contract and will end when the Contractor's final Payment Certificate is approved and paid by the CITY. B. The CONSULTANT, as the representative of the CITY during the Construction Phase, shall advise and consult with the CITY and shall have authority to act on behalf of the CITY to the extent provided in the General Conditions and as modified in the Supplementary Conditions of the Construction Contract. C. The CONSU L T ANT shall attend pre-construction meetings. D. The CONSULTANT shall at all times have access to the project wherever it is in preparation or progress. E. The CONSULTANT shall visit the site at least weekly and at all key construction events to ascertain the progress of the Project and to determine in general if the WORK is proceeding in accordance with the Contract Documents. On the basis of on-site observations, the CONSULTANT will use reasonable and customary care to guard the CITY against defects and deficiencies in the WORK. The CONSULTANT may be required to provide continuous daily on-site observations to check the quality or quantity of the WORK as set forth in this Agreement and defined by the Scope of WORK issued for the individual project. On the basis of the on-site observations, the CONSULTANT will advise the CITY as to the progress of and any observed defects and deficiencies in the WORK immediately in writing. F. The CONSULTANT shall furnish the CITY with a written report of all observations of the WORK made by him during each visit to the WORK. He shall also note the general status and progress of the WORK, and shall submit same in a timely manner. The CONSULTANT shall ascertain at least monthly that the Contractor is making timely, accurate, and complete notations on record drawings. G. Based on observations at the site and on the Contractor's Payment Certificate, the CONSULTANT shall determine the amount due the Contractor on account and he shall recommend approval of the Certificate in such amounts. The recommendation of approval of a Payment Certificate shall constitute a representation by the CONSULTANT to the CITY that, the CONSULTANT certifies to the CITY that the WORK has progressed to the point indicated, and the quality of the WORK is in accordance with the Contract Documents subject to: I. an evaluation of the WORK for conformance with the Contract Documents upon substantial completion. 2. the results of any subsequent tests required by the Contract Documents. 3. minor deviations from the Contract Documents correctable prior to completion and acceptance of the project. H. The CONSULTANT shall have an affirmative duty to recommend rejection of WORK, which does not conform to the Contract Documents. Whenever, in its reasonable opinion, the CONSULTANT considers it necessary or advisable to insure compliance with the Contract Documents, it will have authority (with the City's prior approval) to recommend special inspections or testing of any WORK deemed not to be in accordance Page 7 of 21 Professional Architectural and Engineering Services Request for Qualification T pepe© 12-3 1-12 (Revised SK 4-3-13) with the Contract Documents whether or not such WORK has been fabricated and delivered to the Project, or installed and completed. I. The CONSULTANT shall promptly review and approve shop drawings, samples, and other submissions of the Contractor for conformance with the design concept of the Project and for compliance with the Contract Documents. Changes or substitutions to the Contract Documents shall not be authorized without concurrence with the CITY. J. The CONSULTANT shall review and recommend action on proposed Change Orders initiated by others, and initiate proposed change orders as required by its own observations or the requirement of the CITY. K. The CONSULTANT shall examine the WORK upon receipt of the Contractor's Certificate of Substantial Completion of the Project. A Punch List of any defects and discrepancies in the WORK required to be corrected by the Contractor shall be prepared by the CONSULTANT in conjunction with representatives of the CITY and satisfactory performance obtained before the CONSULTANT recommends execution of Certificate of Final Acceptance and final payment to the Contractor. He shall obtain from the Contractor all warranties, guarantees, operating and maintenance manuals for equipment, releases of lien and such other documents and certificates as may be required by applicable codes, laws, policy regulations, the specifications and the other Contract Documents and deliver them to the CITY. L. The CONSULTANT shall provide assistance in obtaining Contractor's compliance with the Contract Documents relative to, I) initial instruction of CITY personnel in the operation and maintenance of any equipment or system, 2) initial start-up and testing, adjusting and balancing of equipment and systems, and, 3) final clean-up of the project. M. The CONSULTANT shall provide the contractor with three sets of drawings labeled "Construction Plans" for permit from Public Works. 2.2.6 Phase VI -Post Construction Administration A. The CONSU L T ANT shall prepare and provide the CITY with a written manual, to be used by the CITY, outlining the implementation plan of all the required maintenance necessary to keep the proposed WORK operational in a safe and effective manner. B. The CONSULTANT shall furnish to the CITY. reproducible record (as-built) drawings updated based on information furnished by the Contractor: such drawings shall become the property of the CITY. C. The CONSULTANT shall assist in the inspection of the WORK one month before the expiration of any guarantee period or the sixth month whichever is earlier and report any defective WORK in the Project under terms of the guarantee/warranties for correction. The CONSULTANT shall assist the CITY with the administration of guarantee/warranties for correction of defective WORK that may be discovered during the said period. D. The CONSULTANT shall furnish the City with a 3-ring binder labeled "Close-out Documents" that will include, as a minimum, a copy of: Page 8 of 21 Professional Architectural and Engineering Services Tpepe©12-31-12 (Revised SK 4-3-13) Request for Qualification • Certificates of completion • As-Builts (112 size) • Test Results • Daily construction inspection reports • Progress meeting minutes • Approved shop drawings • Warranty manuals as applicable • Final release of liens • Final payment to contractor. 2.3 Additional Professional Services Additional Services as listed below are normally considered to be beyond the scope of the Basic Services for design and construction, as defined in this Agreement, but which are additional services which may be authorized within the Scope of Work given the CONSULTANT. A. Special analysis of the CITY'S needs, and special programming requirements for a project. B. Financial feasibility, life cycle costing or other special studies. C. Planning surveys, site evaluations, or comparative studies of prospective sites. D. Design services relative to future facilities, systems and equipment, which are not intended to be constructed as part of a specific Project. E. Services to investigate existing conditions (excluding utilities) or facilities or to make measured drawings thereof, or to verify the accuracy of drawings or other information furnished by the CITY. F. Professional detailed Estimates of Construction Cost consisting of quantity surveys itemizing all material, equipment and labor required for a Project. G. Consultation concerning replacement of any WORK damaged by fire or other cause during construction, and furnishing professional services of the type set forth in Basic Services as may be required relative to replacement of such WORK, providing the cause is found by the CITY to be other than by fault of the CONSULTANT. H. Professional services made necessary by the default of the Contractor or by major defects in the WORK under the Construction Contract, providing the cause is found by the CITY to be other than by fault of the CONSU L T ANT. I. Making major revisions changing the Scope of a project, to drawings and specifications when such revisions are inconsistent with written approvals or instruction previously given by the CITY and are due to causes beyond the control of the CONSULTANT. Page 9 of 21 Professional Architectural and Engineering Services Tpepe©12-31-12 (Revised SK 4-3-13) Request for Qualification (Major revisions are defined as those changing the Scope and arrangement of spaces and/or scheme or any portion). J. The services of one or more full-time Project Representatives. K. Preparing to serve or serving as an expert witness in connection with any arbitration proceeding or legal proceeding in connection with a Project. L. Professional services required after approval by the CITY or the Contractor's Requisition for Final Payment, except as otherwise required under Basic Services. M. Preparing supporting data, drawings, and specifications as may be required for Change Orders affecting the scope of a Project provided the Changes are due to causes found by the CITY to be beyond the control of the CONSULTANT. 3.0 Time for Completion The services to be rendered by the CONSULTANT for any WORK shall be commenced upon written Notice to Proceed from the CITY subsequent to the execution of this Agreement and shall be completed within the time based on reasonable determination, stated in the said Notice to Proceed. A reasonable extension of time will be granted in the event there is a delay on the part of the CITY in fulfilling its part of the Agreement, change of scope of work or should any other events beyond the control of the CONSULTANT render performance of his duties impossible. 4.0 Basis of Compensation The CONSULTANT agrees to negotiate a "not to exceed" fee or a fixed sum fee for each of the WORK assigned to him based on the Scope of such WORK. Upon agreement of a fee, the CITY will issue a written authorization to proceed to the CONSULTANT. In case of emergency, the CITY reserves the right to issue oral authorization to the CONSULTANT, with the understanding that written confirmation will follow immediately thereafter as possible. For reproduction of plans and specifications, beyond the requirements as identified under this agreement the CITY will pay the direct costs. The fees for Professional Services for each Project shall be determined by one of the following methods or a combination thereof, as mutually agreed upon by the CITY and the CONSULTANT. A fixed sum: The fee for a task or a scope of work may be a fixed sum as mutually agreed upon by the CITY and the CONSULTANT: Hourly rate fee: The CITY agrees to pay, and the CONSULTANT agrees to accept, for the services rendered pursuant to this Agreement, fees in accordance with the following: Category Principal Project Manager Senior Engineer Engineer Construction Manager Construction Inspection Page 10 of 21 Professional Architectural and Engineering Services Tpepe©12-31-12 (Revised SK 4-3-13) Hourly Rate $165.00 $150.00 $125.00 $110.00 $140.00 $100.00 Request for Qualification Senior Draftsmanrr echnicallCADD Operator Draftsmen Data Processing I Clerical Hourly rates will include all wages, benefits, overhead and profit. 5.0 Payment and Partial Payments $90.00 $70.00 $50.00 The CITY will make monthly payments or partial payments to the CONSULTANT for all authorized WORK performed during the previous calendar month. For design and construction projects where fee for each phase is not specified, such payment shall, in the aggregate, not exceed the percentage of the estimated total Basic Compensation indicated below for each phase: • 15% upon completion and approval of Phase I. • 35% upon completion and approval of Phase II. • 55% upon submittal and approval of 50% complete drawings and outline specifications of Phase III. • 75% upon 100% completion and approval of Phases III and IV. • 90% upon completion of the Project and approval of all WORK Phase V}. • 100% upon final completion and approval of WORK elements A and B of Phase VI. The CONSULTANT shall submit an original invoice to the City'S project representative for each payment certifying the percentage of the WORK completed by the CONSULTANT. The amount of the invoices submitted shall be the amount due for all WORK performed to date, as certified by the CONSULTANT. The request for payment shall include the following information: • Project Name and CONSULTANT's Name. • Total Contract amount (CONSULTANT's lump sum negotiated), if applicable. • Percent of work completed. • Amount earned. • Amount previously billed. • Due this invoice. • Balance remaining. • Summary of work done this billing period. • Invoice number and date. • CONSULTANT's W-9 Upon request by the CITY the CONSULTANT shall provide the CITY with certified payroll data for the WORK reflecting salaries and hourly rates. Page II of 21 Professional Architectural and Engineering Services T pepe© 12-3 1-12 (Revised SK 4-3-13) Request for Qualification 6.0 Right of Decisions All services shall be performed by the CONSULTANT to the satisfaction of the CITY's representative, who shall decide all questions, difficulties and disputes of whatever nature which may arise under or by reason of this Agreement, the prosecution and fulfillment of the services, and the character, quality, amount and value and the representative's decisions upon all claims, questions, and disputes shall be final, conclusive and binding upon the parties unless such determination is clearly arbitrary or unreasonable. In the event that the CONSULTANT does not concur in the judgment of the representative as to any decisions made by him, he shall present his written objections to the City Manager and shall abide by the decision of the City Manager. Nothing in this section shall mean to deny the right to arbitrate, by either party, in accordance with the appropriate Arbitration Rules of the American Arbitration Association. 7.0 Ownership of Documents All reports and reproducible plans, and other data developed by the CONSULTANT for the purpose of this Agreement shall become the property of the CITY without restriction or limitation in connection with the owner's use and occupancy of the project. Reuse of these documents without written agreement from the CONSULTANT shall be the CITY'S sole risk and without liability and legal exposure to the CONSULTANT. When each individual section of the WORK under this Agreement is complete all of the above applicable data shall be delivered to the CITY. 8.0 Court Appearances. Conferences and Hearings Nothing in this contract shall obligate the CONSULTANT to prepare for or appear in litigation on behalf of the CITY without additional compensation except for any dispute arising out of this contract unless the CONSULTANT or its employee is subpoenaed to testify as a fact witness. The amount of such compensation for expert preparation and testimony or consultation shall be mutually agreed upon and be subject to a supplemental agreement approved by the City Commissioners and upon receipt of written authorization from the CITY prior to performance of a court appearance and conference. The CONSULTANT shall confer with the CITY at any time during construction of the improvement contemplated as to interpretation of plans, correction of errors and omissions and preparation of any necessary plan thereof to correct such errors and omissions or clarify without added compensation. 9.0 Notices Any notices, reports or other written communications from the CONSULTANT to the CITY shall be considered delivered when received by the CITY. Any notices, reports or other communications from the CITY to the CONSULTANT shall be considered delivered when received by the CONSULTANT or its authorized representative. 10.0 Audit Rights The CITY reserves the right to audit the records of the CONSULTANT related to this Agreement at any time during the execution of the WORK and for a period of one year after final payment is made. This proviSion is applicable only to projects that are on a time and cost basis. I 1.0 Subletting The CONSULTANT shall not sublet, assign, or transfer any WORK under this Agreement without the prior written consent of the CITY. 12.0 Warranty The CONSULTANT warrants that it has not employed or retained any company or person, other than a Page 12 of 21 Professional Architectural and Engineering Services Tpepe©12-31-12 (Revised SK 4-3-13) Request for Qualification bona fide employee working solely for the CONSULTANT, to solicit or secure this contract and that he has not paid or agreed to pay any company or person other than a bona fide employee working solely for the CONSULTANT any fee, commission, percentage fee, gifts or any other considerations contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the CITY shall have the right to annul this contract without liability. 13.0 Termination of Agreement • Either party may terminate this Agreement without cause upon 30 days written notice to the other party. • Upon notice of such termination, the City shall determine the amounts due to the CONSULTANT for services performed up to the date of termination. The CONSULTANT shall not be entitled to payment of any lost profits or for Work performed after the date of termination. • After receipt of a notice of termination, and except as otherwise directed, the CONSULTANT shall stop all Work under this Agreement, and shall do so on the date specified in the notice of termination. • The CITY may terminate this Agreement upon five (5) days written notice if the CONSULTANT defaults on any material term of this Agreement. Upon termination, the City shall be entitled to a refund of any monies paid for any period of time subsequent to date of termination for which no work was performed. 14.0 Duration of AGREEMENT This AGREEMENT is for a time period of three (3) years, commencing upon' approval and execution of AGREEMENT. This AGREEMENT shall remain in force until the actual completion of performance of a given project awarded to the CONSULTANT, or unless otherwise terminated by the CITY. 15.0 Renewal Option This AGREEMENT may be renewed, at the sole discretion of the CITY, for an additional period not to exceed a total contract period, including renewals, of one (I) year. 16.0 Default In the event either party fails to comply with the provisions of this Agreement, the aggrieved party may declare the other party in default and notify him in writing. In such event, the CONSULTANT will only be compensated for any completed professional services. In the event partial payment has been made for such professional services not completed, the CONSULTANT shall return such sums to the CITY within ten ( 10) days after notice that said sums are due. In the event of any litigation between the parties arising out of or relating in any way to this Agreement or a breach thereof, each party shall bear its own costs and legal fees. 17.0 Insurance and Indemnification The CONSULTANT shall not commence WORK on this Agreement until it has obtained all insurance required by the CITY. The CONSULTANT shall indemnify and save the CITY harmless from any and all damages, claims, liability, losses and causes of actions of any kind or nature arising out of a negligent error, Page 13 of 21 Professional Architectural and Engineering Services Tpepe©12-31-12 (Revised SK 4-3-13) Request for Qualification omiSSion, or act of the CONSULTANT, its agents, representatives, employees, sub-consultants, sub- contractors or assigns, incident to or arising out of or resulting from the performance of the CONSULTANT'S professional services under this Agreement. The CONSULTANT shall pay all such claims and losses of any kind or nature whatsoever, in connection therewith, including the CITY'S attorney's fees and expenses in the defense of any action in law or equity brought against the CITY arising from the negligent error, omission, or act of the CONSULTANT, its agents, representatives, employees, sub- consultants, sub-contractors, or assigns, incident to, arising out of or resulting from the performance of the CONSULTANT'S professional services under this Agreement. The CONSULTANT agrees and recognizes that the CITY shall not be held liable or responsible for any claims, including the costs and expenses of defending such claims which may result from or arise out of actions or omissions of the CONSULTANT, its agents, representatives, employees, sub-consultants, sub- contractors, or assigns. In reviewing, approving or rejecting any submissions or acts of the CONSULTANT, the CITY in no way assumes or shares responsibility or liability of the CONSULTANTS, or its Sub- consultants, their employees, agents or assigns. The CONSULTANT shall maintain during the term of this Agreement the insurance as set forth in "Attachment A, Insurance and Indemnification" to this Agreement. 18.0 Agreement Not Exclusive Nothing in this Agreement shall prevent the CITY from employing other CONSULTANTS to perform the same or similar services. 19.0 Codes. Ordinances and Laws The CONSULTANT agrees to abide and be governed by all duly promulgated and published municipal, county, state and federal codes, ordinances, rules, regulations and laws in effect at the time of design which have a direct bearing on the WORK involved on this project. The CONSULTANT is required to complete and sign all affidavits, including Public Entity Crimes Affidavit form (attached) pursuant to FS 287.133(3) (a), as required by the Request for Qualifications applicable to this Agreement. 20.0 Taxes CONSULTANT shall be responsible for all payments of federal, state, and/or local taxes related to the Operations, inclusive of sales tax if applicable. 21.0 Drug Free Workplace CONSULTANT shall comply with the Drug Free Workplace policy set forth in attachment # two which is made a part of this agreement by reference. 22.0 Independent Contractor CONSULTANT is an independent entity under this Agreement and nothing herein shall be construed to create a partnership, joint venture, or agency relationship between the parties. 23.0 Duties and Responsibilities CONSULTANT agrees to provide its services during the term of this Agreement in accordance with all applicable laws, rules, regulations, and health and safety standards of the federal, state, and City, which may be applicable to the service being provided. 24.0 Licenses and Certifications CONSULTANT shall secure all necessary business and professional licenses at its sole expense prior to executing the Agreement. Page 14 of 21 Professional Architectural and Engineering Services Tpepe© 12-31-12 (Revised SK 4-3-13) Request for Qualification 25.0 Entirety of Agreement This writing embodies the entire Agreement and understanding between the parties hereto, and there are no other Agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. No alteration, change, or modification of the terms of this Agreement shall be valid unless made in writing and signed by both parties hereto, and approved by the City Commissioner if required by municipal ordinance or charter. 26.0 Jury Trial CITY and CONSULTANT knowingly, irrevocably voluntarily and intentionally waive any right either may have to a trial by jury in State or Federal Court proceedings in respect to any action, proceeding, lawsuit or counterclaim arising out of the Contract Documents or the performance of the Work thereunder. 27.0 Validity of Executed Copies This agreement may be executed in several counterparts, each of which may be construed as an original. 28.0 Rules of Interpretation Throughout this agreement the male pronoun may be substituted for female and neuter and the singular words substituted for plural and plural words substituted for singular wherever applicable. 29.0 Severability If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those to which it is held invalid or unenforceable, shall not be affected thereby and each term and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law. 30.0 Non~Waiver CITY and CONSULTANT agree that no failure to exercise and no delay in exercising any right, power or privilege under this Agreement on the part of either party shall operate as a waiver of any right, power, or privilege under this Agreement. No waiver of this Agreement, in whole or part, including the provisions of this paragraph, may be implied by any act or omission and will only be valid and enforceable if in writing and duly executed by each of the parties to this agreement. Any waiver of any term, condition or provision of this Agreement will not constitute a waiver of any other term, condition or provision hereof. nor will a waiver of any breach of any term, condition or provision constitute a waiver of any subsequent or succeeding breach. 31.0 No Discrimination No action shall be taken by the CONSULTANT which would discriminate against any person on the basis of race. creed. color. national origin. religion. sex, familial status, ethnicity. sexual orientation or disability. The CONSULTANT shall comply with the Americans with Disabilities Act 32.0 Equal Employment In accordance with Federal. State and Local law. the CONSULTANT shall not discriminate against any employee or applicant for employment because of race, color. ethnicity. religion, sex. sexual orientation, national origin or handicap. The CONSULTANT shall comply with all aspects of the Americans with Disabilities Act (ADA) during the performance of this contract. 33.0 Governing Laws Page IS of 21 Professional Architectural and Engineering Services Tpepe©12-31-12 (Revised SK 4-3-13) Request for Qualification This Agreement and the performance of services hereunder will be governed by the laws of the State of Florida, with exclusive venue for the resolution of any dispute being a court of competent jurisdiction in Miami-Dade County, Florida. 34.0 Effective Date This Agreement shall not become effective and binding until it has been executed by both parties hereto and the effective date shall be the date of its execution by the last party so executing it. 35.0 Third Party Beneficiary It is specifically understood and agreed that no other person or entity shall be a third party beneficiary hereunder, and that none of provisions of this Agreement shall be for the benefit of or be enforceable by anyone other than the parties hereto, and that only the parties hereto shall have any rights hereunder. 36.0 Further Assurances The parties hereto agree to execute any and all other and further documents as might be reasonably necessary in order to ratify, confirm, and effectuate the intent and purposes of the Agreement. 37.0 Time of Essence Time is of the essence of this Agreement. 38.0 Interpretation This Agreement shall not be construed more strongly against either party hereto, regardless of who was more responsible for its preparation. 39.0 Force Majeure Neither party hereto shall be in default of its failure to perform its obligations under this Agreement if caused by acts of God, civil commotion, strikes, labor disputes, or governmental demands or requirements that could not be reasonably anticipated and the effects avoided or mitigated. Each party shall notify the other of any such occurrence. 40.0 Notices Whenever notice shall be required or permitted herein, it shall be delivered by hand delivery, e-mail, facsimile transmission or certified mail, with return receipt requested and shall be deemed delivered on the date shown on the delivery confirmation or if by certified mail, the date on the return receipt or the date shown as the date same was refused or unclaimed. Notices shall be delivered to the following individuals or entities at the addresses (including e-mail) or facsimile transmission numbers set forth below: To CITY: With copies by U.S. mail to: To CONSULTANT: City Manager, Steven Alexander 6130 Sunset Dr. South Miami, FL 33143 Fax: (305)663-6345 E-mail: salexander@southmiamifl.gov City Attorney. Thomas Pepe. Esquire 6130 Sunset Dr. South Miami. FL 33143 Fax: (305)341-0584 E-mail: tpepe@southmiamifl.gov Project Manager. Francisco J. Alonso, PE T.Y. Lin International I H.J. Ross Page 16 of 21 Professional Architectural and Engineering Services Tpepe©12-31-12 (Revised SK 4-3-13) Request for Qualification 20 I Alhambra Circle, Suite 900 Coral Gables, Florida 33134 Fax (305)567.1771 E-mail: falonso@tylin.com eement is accepted on the date first above written subject to the terms CONTRACTOR Signature: Name: ______ ~~~~~~~~~ __ Title: Signature: Signature: ~M~a~ri-a~M~e-n-e-n~de-z------------------Steven Alexander City Manager City Clerk Read and Approved as to Form Language, Legality and Execution Thomas F. Pepe, Esq. City Attorney Page 17 of 21 Professional Architectural and Engineering Services Tpepe© 12·31·12 (Revised SK 4·3·13) Request for Qualification Attachment A Insurance and Indemnification Page 18 of 21 Professional Architectural and Engineering Services Tpepe© 12-31-12 (Revised SK 4-3-13) Request for Qualification Insurance and Indemnification I. Insurance and Indemnification Without limiting its liability, the proposing firm shall be required to procure and maintain at its own expense during the life of the Contract, insurance of the types and in the minimum amounts stated below as will protect the proposing firm, from claims which may arise out of or result from the proposing firm's execution of a contract with the City of South Miami for Performance Based Audits, whether such execution by the firm or by any sub-consultant, or by anyone directly or indirectly employed by any of them or by anyone for whose acts any of them may be liable. The CONSULTANT shall not commence work on this AGREEMENT until he has obtained all insurance required by the CITY. The CONSULTANT shall indemnify and save the CITY harmless from any and all damages, claims, liability, losses and causes of actions of any kind or nature arising out of a negligent error, omission, or act of the CONSU L T ANT, its agents, representatives, employees, Sub-Contractor, or assigns, incident to arising out of or resulting from the performance of the CONSULTANT'S professional services under this AGREEMENT. The CONSULTANT shall pay all claims and losses of any kind or nature whatsoever, in connection therewith, including the CITY's attorney's fees and expenses in the defense of any action in law or equity brought against the CITY arising from the negligent error, omission, or act of the CONSULTANT, its agents, representatives, employees, Sub-Contractor, or assigns, incident to, arising out of or resulting from the performance of the CONSULTANT'S professional services under this AGREEMENT. The CONSU L T ANT agrees and recognizes that the CITY shall not be held liable or responsible for any claims, including the costs and expenses of defending such claims which may result from or arise . out of actions or omissions of the CONSULTANT, its agents, representatives, employees, Sub- Contractors, sub-contractors, or assigns. In reviewing, approving or rejecting any submissions or acts of the CONSULTANT, the CITY in no way assumes or shares responsibility or liability of the CONSULTANTS, Sub-Contractors, their agents or assigns. The CONSULTANT shall maintain during the term of this AGREEMENT the following insurance: A. Professional Liability Insurance on a Florida approved form in the amount of $1,000,000 with deductible per claim if any, not to exceed 5% of the limit of liability providing for all sums which the CONSULTANT shall become legally obligated to pay as damages for claims arising out of the services or work performed by the CONSULTANT its agents, representatives, Sub- Contractors or assigns, or by any person employed or retained by him in connection with this AGREEMENT. This insurance shall be maintained for four years Insurance and Indemnification July 25, 2012 after completion of the construction and acceptance of any Project covered by this AGREEMENT. However, the CONSULTANT may purchase Specific Project Professional Liability Insurance, in the amount and under the terms specified above, which is also acceptable. B. Comprehensive general liability insurance with broad form endorsement, on a Florida approved form including automobile liability, completed operations and products liability, contractual liability, severability of interest with cross liability provision, and personal injury and property damage liability with limits of $ I ,000,000 combined single limit per occurrence and $2,000,000 aggregate, including: a. Personal Injury: $1,000,000; b. Medical Insurance $25,000 per person; Page 19 of 31 Professional Service AGREEMENT Tpepe©12-31-12 (Revised SK 4-3-13, GM 6-18-13) c. Property Damage: $500,000 each occurrence; d. Automobile Liability: $1,000,000 each accident/occurrence. C. Umbrella Commercial General Liability insurance on a Florida approved form with the same coverage as the primary insurance policy but in the amount of $1,000,000 per claim. The CITY must be named as additional "named" insured for all except Workers' Compensation, and reflect the indemnification and hold harmless provision contained herein. Policy must specify whether it is primary or excess/umbrella coverage. The CITY must receive 10 days advance written notice of any policy modification and 30 days advance written notice of cancellation, including cancellation for non-payment of premiums. All insurance must remain in full force and effect for the duration ofthe contract period with the CITY. The CONSULTANT must provide not only a "certified copy" of the Binder but also the Policy itself with the name, address and phone number of the agent and agency procuring the insurance. D. Workman's Compensation Insurance in compliance with Chapter 440, Florida Statutes, as presently written or hereafter amended. E. The policies shall contain waiver of subrogation against the CITY where applicable, shall expressly provide that such policy or policies are primary over any other collective insurance that the CITY may have. The CITY reserves the right at any time to request a copy of the required policies for review. All policies shall contain a "severability of interest" or "cross liability" clause without obligation for premium payment of the CITY. F. All of the above insurance required to be provided by the CONSULTANT is to be placed with BEST rated A-8 (A-VIII) or better insurance companies, qualified to do business under the laws of the State of Florida on approved Florida forms. The CONSULTANT shall furnish certified copies of all "Binders" or certificates of insurance to the CITY prior to the commencement of operations, which "Binders" or certificates shall clearly indicate that the CONSULTANT has obtained insurance in the type, amount, and classification as required for strict compliance with this Section and that no reduction in limits by endorsement during the policy term, or cancellation of this insurance shall be effective without thirty (30) days prior written notice to the CITY. Compliance with the foregoing requirements shall not relieve the CONSULTANT of his liability and obligations under this Section or under any other portion of this AGREEMENT. CONSULTANT agrees to supply copies of certificates of insurance to the CITY verifying the above-mentioned insurance coverage. CONSULTANT agrees to list the CITY as an Additional Insured of the CONSULTANT's General liability insurance and shall provide the CITY quarterly reports concerning any and all claims. Page 20 of 31 Professional Service AGREEMENT Tpepe© 12-31-12 (Revised SK 4-3-13, GM 6-18-13) Exhibit 2 "Affidavits and Forms" (Respondents must complete and submit with their proposal.) Page 28 of 30 Professional Architectural and Engineering Services TpepeCI2-31-12 (Revised SK4-3-13) Request for Qualification EXHIBIT 1 AFFIDAVITS AND FORMS SUBMISSION REQUIREMENTS I. Respondent's Sworn Statement Under Section 287.133(3)(A). Aorida Statutes. on Attac:hment #1 "Public Entity Crimes and Conflicts of Interest Affidavit," shall be completed and provided with the proposal submittal. 2. Neither the individual(s)/firm, nor any of his/her/its employees shall be permitted to represent any client before the Commission or any Committee, department or agency of the City, and shall agree not to undertake any other private representation which might create a conflict of interest with the City. The individual(s)/flrm may not represent any Commission member, Individually, or, any member of their family or any business in which the Commission member of their family has an interest. 3. All proposals received will be considered public records. The City will consider all quotations using such criteria as the Commission or City Manager may adopt at either of their sole discretion. The individual(s)/flnn selected will be required to enter into a formal agreement with the City in a form satisfactory to the City, prior to the execution of which the City shall reserve all rights, including the right to change its selection. 4. Respondent's Attachment #l "Drug Free Workplace" form shall be completed and provided with the proposal submittal. S. Respondent'S Attachment #3 UNo Conflict of InterestiNon Collusion Affidavit/' shall be completed and provided with the proposal submittal. 6. Respondent's Attachment #4 "Acknowledgement and Conformance with OSHA Standards," shall be completed and provided with the proposal submittal. 7. Respondent's Attachment #5 "Related Party Transaction Verification Form" shall be completed and provided with the proposal submittal. Page 1 of10 ATTACHMENT #1 PUBLIC ENTITY CRIMES AND CONFLICTS OF INTEREST Pursuant to the provisions of Paragraph (2) (a) of Section 287.133, Florida State Statutes -"A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity. may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public work. may not submit bids on leases of real property to a public entity. may not be awarded to perform work as a Contractor. supplier, Subcontractor. or Consultant under a Contract with any public entity. and may not transact business with any public entity in excess of the threshold amount Category Two of Section 287.017. Florida Statutes. for thirty six (36) months from the date of being placed on the convicted vendor list", The award of any contract hereunder is subject to the provisions of Chapter 112. Florida State Statutes. BIDDERS must disclose with their Bids. the name of any officer. director. partner. associate or agent who is also an officer or employee of the City of South Miami or its agencies. SWORN STATEMENT PURSUANT TO SECTION 287.133 (3){a). FLORIDA STATUTES. ON PUBUC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. I. This sworn statement is submitted to City of South Miami ~------~-----------------------(print name of the public entity] by Joe L. Gomez. FE. Vice President [print Individual's name and title] for T.Y. Lin International I HJ Ross [print name of entity submitting sworn statement] whose business address is 201 Alhambra Circle. Suite 900. Coral Gables. Florida 33134 and (if applicable) Its Federal Employer Identification Number (FEIN) 15 _9_4-_1_59_8_70_7 ____ _ (If the entity has no FEIN. in dude the Social Security Number of the individual signing this sworn statement .) 2. I understand that a "public entity crime" as defined in Paragraph 287.133 (I)(g), Florida Statutes. means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including. but not limited to • any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust. fraud. theft, bribery. collusion. racketeering, conspiracy. or material misrepresentation. 3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133 (I )(b), Florida Statutes. means a finding of guilt or a conviction of a public entity crime. with or Page 2 oflO without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by Indictment or Information after july I, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of gUilty or nolo contender. 4. I understand that an "affiliate" as defined in Paragraph 287.133 (I)(a). Florida Statutes. means: (a) A predecessor or successor of a person con..,icted of a public entity crime; or (b) An entity under the control of any natural person who is active In the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers. directors. executives, partners. shareholders, employees, members. and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest In any person. or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who -knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. S. I understand that a "person" as defined in Paragraph 287.133 (I)(e), Florida Statutes. means any natural person or entity organb~:ed under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services led by a public entity, or which otherwise transacts or applies to transact business With a public entity. The term "person" includes those officers. directors, executives, partners, shareholders, employees, members. and agents who are active in management of an entity. 6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. [Indicate which statement applies.] __ x _ Neither the entity submitting this sworn statement, nor any of its officers. directors, executives, partners. shareholders. employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been c;harged with and convicted of a public entity crime subsequent to July I, 1989. ___ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders. employees, members, or agents who are active in the management of the entity. or an affiliate of the entity has been charged With and convicted of a public entity crime subsequent to July I, 1989. __ The entity submitting this sworn statement, or one or more of its officers, directors. executives, partners, shareholders, employees. members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent of July I, 1989. However. there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. {attach a copy of the final order.] Page 3 oflO ContJnuotIon 0( Attadltnem #2 Public Enthy Crimes and Con/fkts I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER. FOR THE PUBLIC ENTITY INDENTlFJED IN PARAGRAPH I (ONE) ABOVE IS FOR THAT PUBUC ENTITY ONLY. AND THAT THIS FORM IS VALID THROUGH DeCEMBER 31 OF THE CAlENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBUC ENTITY PRIOR. TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, ELONOA STATUTES. FOR. CATEGOR TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. Sworn to and subsCribed before me this _x_ Personally known or Producedldentiflcadon 26 ------- Notary Public -State of Florida .20 13 ------- My commission expires /?-d--;)a 4- (Type of identification) (PrInted, typed or stamped commissioned name of notary pubnc) Form PUR 7068 (f\ev.06I11192) ~ (/ 'ftt,a:2dkt;) ~\';~~'<t. LH>A J. tMTSKO It ~ • UYCOIMSSIOH.EE01145S ~Wf~ EXPIRES: Augult 2,2014 "'lOfl~lI"'-bdldlWBullgltIiGllly sn. Page4oflO ATTACHHENTI#2 "DRUG FREE WORKPLACE" Whenever two or more Bids which are equal with respect to price. quality and servke are received by the State or by any political subdivisions for the procurement of commodities or contractual services. a Bid received from a business that certifies that it has Implemented a drug-free workplace program shall be liven preference in the lward process. Established procedures for processing tie Bids will be followed if none of the tied vendors have a drug.free workplace program. In order to have a drug-free workplace prol'"am. a bUsiness shall: I. Publish a statement notifying employees that the unlawful manufacture. distribution. dispensing. pouesslon. or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace. the business' policy of maintaining a drug-free workplace. any available drug counseling. rehabilitation, and employee assistance programs, and the penalties mat may be Imposed upon employees for drug abuse violations. 3. Give each employee engaged In prOViding the commodities or contractual services that are under Bid a copy of the statement specified In Subsection (I). -to In the statement specified in Subsection (I). notify the employees. that, as a condition of working on the commodities or contractUal servkes that are under Bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contender to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. S. Impose a sanction on. or require the satisfactory participation in a drug abuse assistance or rehabllitatlon program, if such Is available In the employee's community. by any employee who Is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through Implementation of this section. Al the person authorized to Sign the statement. I certify that this finn complies fully with the above reqUirements. PROPOSER's Signature: Print Name: ----~~--~~-------------- Date: Apri12e.2013 Page S oflO AlTACHMeNT#3 "No CONFUc:T OF INTEREST/NoN CoLWSION AFFIDAVIT" Submitted this ~day of __ A_P_ril ________ • 20_0_6 __ The underslpti, as Bidder/Proposer, declares that the only persons interested in this RFP are named herein: that no other person has any interest In this RFP or In the Contract to which this RFP pertains; that this response Is made without connection or arrangement widI any other person; and that this response Is in tNery respett fair and made In good lahti, without collusion or fraud. The 8idderlProposer agrees If tflls response/submission is accepted, to execute an appropriate CITY document for the purpose of establishing a formal contractual relationship between the BldderlProposer and the CITY. for the performance of all requirements to whidl the response/submission pertains. The Bidder/Propo5el" scates that this response i$ based upon the documellts identified by the following number: BidlRFP The full-names and residences of persons and firms interested in the foregoinl bidlproposal, as principais, are IS follows: N.lllh· SII:',"{N; I\,}C!~ ,', c")' S, I ~ "-. :';::'1' Mariano Valle, PE 201 Alhambra Circle Coral Gables FL 33134 Richard Waters, PE 201 Alhambra Circle Coral Gables FL 33134 . Gomez, PE 201 Alhambra Circle Coral Gables FL 33134 The Bidder/Proposer further certifies that this response/submission complies with section 4(c) of the Charter of the City of Miami, florida, that, to the best of Its knowledge and belief, no Commissioner, Mayor, or other oftic:ler or employee of the CITY has an Interest direc:tly or Indlrectty in the profits or emolumentS of the Contract, Job, work r se 'ce which the response/submlsslon pertains. Title: Vice President Telephone: (305) 567-1888 Company Name T.Y. Lin International HJ Ross ConfinllOfion of Attochment #3No CMrfIid of InferlNon-Coifusion CeI1ification Page 6 oflU NOTARY PUBue: STATE OF Florida --------------------- COUNTY OF Miami-Dade ------------------- The mregclng Instrwnent was acknowledged before me this _2_6_ day of April • 2013 by-'J:!::O::::,8.=L:...:G::,::o::.:,m:=ez::..-_________ (name of person whose signature is beln, notarized) who Is SEAl _x_ Personally known to me, or Personal identIf1catJon: Type of ldentlfaUon Produced x Old take an oath, or Old Not take an oath. ~fJI~ (Name of Notary Public PrInt. Stamp or type II commissioned.) fAILURE TO COMPLETE. SIGN. " RETURN THIS fORM MAY OISOUAUEY YOUR ReseoNS~ Page7ofl0 ATTACHMENT"" "ACKNOWLEDGEMENT AND CONFORMANCE WITH OSHA STANDARDS" TO THE CITY OF SOUTH MIAMI We, T.V. lin International I HJ Ross • (Name of Contractor), hereby acknowled,e and avee that as Contractors for the -janItorial Set • ices RAl'. as specified have tile sole responsibility for compliance with all the requirements of the Federal Occupational Safety and Health Act of 1970, and all State and local safety and health rqulations, and agree to indemnify and hold harmless the City of South Miami aga.Inst any and all liability. claims. damages, losses and expenses d1ey may incur due to the failure of (subcontractor's names): (Request for Qualification; Professional Architecture. Landscape Architecture, Civil/Environmental Engineering, Traffic Engineering & Transportation Engineering Services Vertical V Southeast Avlno and Assodatea to comply with such act or regulation. CONTRACTOR. T.Y. Lin International I HJ Ross BY: Joe L. Gomez, PE Name Vice President Title fAlWRE TO COMPLETE. SIGN. & RETURN THIS FORM MAY PISOUAUFY YOUR RESPONSE Page8oflO ATTACHMENT #5 "RELATED PARTY.TRANSACTION VERIFICATION FORM" _J_o_e_l_, G_om_e_z..;.,_P_E _____ --' individually and on behalf of T.V. Lin International f HJ Rossf'fjrm") Nome of Re"res.1IIoIhe ComponylVendorlEnlIly have read the City of South Miami ("City")" Code of Ethics, Section SA· I of the CIty's Code of Ordinances and I hereby certify, under penalty of perjury that to the best of my knowledge, information and belief: (I) neither I nor the Firm have any conflict or Interest (as defined in section SA-I) with regard to the contract or business that I, andlor the Firm, am(are) about to perform for, or to transact with, the City, and (2) neither I nor any employees, officers, directors of the Firm. nor anyone who has a financial interest &r"later than 5% In the Firm, has any reladve(s), as deflned In sealon SA-I, who is an employee or the City or who is(are) an appointed or elected official of the City, or who is(are) a member of any public bod)' created by the City Commission, I.e., a board or committee of the City, and (3) neither I nor the Firm, nor anyone who has a financial Interest greater than 5% In the Firm, nor any member of those persons' Immediate family (i.e., spouse, parents, children, brothers and sisters) has transacted or entered Into any contract(s) with the City or has a financial interest, direct or indirect. In any business being transacted with the city. or with any person or agency actlng for the city, other than as follows: Not Applicable (use a separate sheet to supply additional information that will not fit on this line bLlt make reference to the additional sheet which must be signed under oath). South Miami (4) no elected and/or appointed offidal or employe. of the City of MiamI, or any of their Immediate family members (I.e., spouse. parents, children, brothers and sisters) hal a financially Interest, directly or indirectly. in the contract between you and/or rour Firm and the City other than the following individuals whose interest is set forth following their names: Not Applicable (use a separate sheet to supply additional information that will not fit on this line but make reference to the additional sheet which must be signed under oath). The names of all City employees and that of all elected andlor appointed city offidals or board members, who own, directly or Indirectly, an interest of five percent (5%) or more of the total assets of capital stOck In the fll'm are as follows: Not Applicable (use a separate sheet to supply additional information that will not fit on this line but make reference to the additional sheet which must be signed under oath). (5) I and the Firm further agree not to use or attempt to use any knowledge, property or resource which may come to us through our position of trust, or through our performance of our duties under the tenns of the contract with the City. to secure a special privilege, benefit, or exemption for ourselves, or others. We agree that we may not disclose or use information, not available to members of the general public, for our personal gain or benefit or for the personal gain or benefit of any other person or business entity, outside of the normal lain or benefit antidpated through the performance of the COntract. (6) I and the Firm hereby acknowledge that we have not contracted or transacted any business with the City or any person or agency acting for the City, and that we have not appeared In representation of any third party befof'e any board, commission or agency of the City within the past twO years other than a5 follow$: 1'10\ Applicable (use a separate sheet to supply additional information that will oot fit on this line but make reference to the additional sheet which must be signed under oath), Neither I nor any employees, officers, or directors of the Arm, nor any of their immediate family (I.e •• as a spouse, son, daughter, parent, brother or sister) Is related by blood or marriage to: (I) any member of the City Commission; (II) any City employeej or (iii) any member of any board or agency of the City other than as follows: Nof Applicable (use a separate sheet to supply additionallnformadon that will not fit on this line but make reference to the additional sheet which must be signed under oath). (7) No Other Finn, nor lny officers or dire~tors of that Other Firm or anyone who has a financial Page90flO Interest areatel' than S% In that Other Firm. nor Iny member of those penon,' Immediate famlly (I .... spouse, paten«, children. brothers and slstBs) nor any of my immediate famlfy members (hereinafter .-.femtd to u "1\elat2d f'utles" has rMponded to •• olldtat!on by the (:Ity In which' or the Finn that 1 represent or anyone who bas a fintndat Interest J"NW th.., 5% in the FIrm. or any membar of those p41r$Ons' Immediate family (I .•• spous., parents, children. broth,", and sisters) have"so responded, other than the 'oUm"&: Not Appll~&le -:--~~---:~---:---:_.,..-_.,..---:-_(os. a separate sheet to supply addldona.l irlormadon thlt will not fit on this line but make reference to the addldonal sheet whIc:h must be s!zned under oath). (8) I and the Firm ~ that we are obllpted to wpplement this V.rlflClltion Form and Inform the City of any c:han&e In clrwm$U.l\l';es that would chanp oor answers to thlt document. Spe,tlflcally. afa.w the openinr 01 any response$ to a $olidtation. I and the Firm have.n Qbliptlon to sllpp~ment this Verlficlldon Fonn with the name of all "'elated Panies who have 11$0 responded to the same solldtatlon and to disclose the relationship of those parties to me and the Firm. (9) A vlol.don of the City's Ethics Cod.. the &Iv!"" of any false information or me fallure to supplement this Veriflatkm Form. may $vblect m$ Qf the Firm to Immediate terminatIon of any agNIement wIth the CIty. all4 the Impo$klon of the maximum fine andlor any penalties allow~d by law. Additionally. vIolations may be COil$ldercd by and sublect to atdon by the Miami-Oade County Commission on Ethics. Under penalty am attestllli hereinabove kno~ed~lnfonnado ATTACHED: eclare that I have made a dlllpnt effort to Investlpte the matters to which I t statements made hereinabove are U'ue and correct to the best of my Sec. SA· I • Conftlct of Int8"eSt and code of echlcs ordinance. Page 10 of 10 July 1, 2013 Jorge Vera Project Manager City of South Miami Public Works Department 4795 S.W. 75th Avenue Miami, FL 33155 RE: City of South Miami WLiNINTERNATIONAL! HJ ROSS 201 Alhambra Circle, Suite 900 Coral Gables, Florida 33134 Tel. 305.567.1886 • Fax. 305.567.1771 • EMAIL: hjroSS@hjross.com Mango Terrace and Manor lane Neighborhood Traffic Calming Improvements Proposal for Professional Engineering Services Dear Mr. Vera: We appreciate the opportunity to provide professional engineering services for the City of South Miami Mango Terrace and Manor Lane Neighborhood Traffic Calming improvement project. We look forward to providing quality and professional services to assist the City in accomplishing its developmental goals. Attached you will find a proposal to perform the aforementioned services. Exhibit "A" in the attached Proposal for Engineering Services lists the Scope of Work, compensation to perform these services, and the project schedule. Exhibit 8 depicts a breakdown of the man-hours and proposed fees. The cost for these services is a lump sum fee of $53,960.00. If in agreement, please sign on page 3 and return one original for our records. Our firm is committed to the success of the City of South Miami and look forward to another great opportunity i~ rk together in achieving its goals. Sincer!i1y ... ~t-- ~~ .. ' Francisco J. lonso, ' . Project Manager T.Y. Un International 201 Alhambra Circle, Suite 900 Coral Gable, FL 33134 (305)567-1888 falonso@tylin.com Enclosures cc: Grizel Martinez Jose Nessi WLININTERNATIONAL I HJ ROSS EXHIBIT "A" CITY OF SOUTH MIAMI MANGO TERRACE AND MANOR LANE NEIGHBORHOOD TRAFFIC CALMING IMPROVEMENTS PROPOSAL PROFESSIONAL ENGINEERING SERVICES I. PROJECT DESCRIPTION The City of South Miami Public Works Department proposes to initiate the final design of the traffic calming improvements for the Mango Terrace and Manor Lane neighborhoods in the City of South Miami. The improvement alternatives are based upon the previously accepted traffic calming studies prepared by T.Y. Lin International I H.J. Ross and Richard Garcia and Associates, Inc. The studies depict the proposed locations for the traffic calming improvement as well as the type of devices. The design will be based upon the findings and recommendations of the studies. "'Pf.LlNINTERNAflONAL! HJ r~oss (CONSULTANT) will provide final design and construction documents for the design of the traffic calming devices at the following locations per the accepted traffic studies: Mango Terrace: • SW 69th Avenue and SW 80th Street intersection "choker" • SW 69th Avenue between SW 80th st. and SW 75 Terr. (intermittent speed tables and associated signage and pavement marking) • SW 69th Avenue and SW 75th Terrace T·intersection traffic circle • SW 78th Terrace between SW 69th Ave. and SW 67 Ave. (intermittent speed tables and associated signage and pavement marking) • SW 76 th Terrace between SW 69th Ave. and SW 67 Ave. (intermittent speed tables and associated signage and pavement marking) • SW 75th Terrace between SW 69th Ave. and SW 67 Ave. (intermittent speed tables and associated signage and pavement marking) • SW 69th Court between SW 72nd St. and SW 75 Terr. (intermittent speed tables and associated signage and pavement marking) *note: the study called for several stamped asphalt intersections throughout the mango terrace neighborhood. They will not be included as part of this scope, but will be included as part of a future phase I!. Manor Lane: • SW 63rd Avenue between SW 72 0d Street and SW 74th Street speed table traffic calmer • Manor Lane southwest of SW 64th Court speed table traffic calmer This work will be performed in accordance with the Professional Service Agreement for General Traffic and Transportation Engineering Services (AGREEMENT) dated June 14th 2014 as amended herewith. II. SCOPE OF PROFESSIONAL SERVICES The specific work scope tasks to be performed by CONSULTANT are: PHASE III: Final Design I Construction Documents Development CONSULTANT agrees to provide the Phase 11/ -Final Design/ Construction Document Development seNices in accordance with Paragraph 2.2.3 of the AGREEMENT City of South Miami Mango Terrace and Manor Lane Neighborhood Traffic Calming Improvements July 1, 2013 Page 1 T¥LININTEHNA'f'lONAL I HJ ROSS In addition to the basic services defined in paragraph 2.2.3 of the AGREEMENT the CONSULTANT will provide Registered Surveying and Mapping services in accordance with Paragraph 2.1.H and additional services in accordance with Paragraph 2.3.F of the AGREEMENT as they are deemed a requirement to compliment and complete the task as defined under Phase 11/ -Final Design/ Construction Document Development PHASE IV: Bidding and Negotiations Phase CONSULTANT agrees to provide the Phase IV -Bidding and Negotiations Phase services in accordance with Paragraph 2.2.3 of the AGREEMENT Specific tasks to be performed: • Perform a topographic survey of the roadways and intersections to be improved. • Design and prepare construction documents including a constructions plan that will include: o Key Sheet o General Notes and Quantities o Project Site location Map o Project Typical Section o Project Sjte~Plan and Geometry o Project Signing and Pavement Marking Plan o Project Details o MOT notes • Prepare project Specifications and Bid Documents • Prepare Engineer's Estimate of Probable Construction Costs and a Probable Construction Schedule III. SUBCONSUL T ANTS A topographical survey of the project areas will be performed by our Land Surveyor sub-consultant, Avino and Associates. IV. SCHEDULE OF DELIVERABLES CONSULTANT will submit the following deliverables to the SMCRA: SCHEDULE OF DELIVERABLES Task Description of Deliverable or Drawing Name No. 1 Topographic Survey 2 Construction Plans 3 En~ineers Estimate of Probable Construction Costs and Schedule 4 Bid Documents and Specifications City of South Miami Mango Terrace and Manor Lane Neighborhood Traffic Calming Improvements July 1, 2013 Page 2 1¥L.ININTEBNATIONAL ! HJ f~OSS V. SCHEDULE OF SERVICES CONSULT ANT shall perform the Work as depicted in the table below following receipt of a written Notice- to-Proceed from the CITY. SCHEDULE OF WORK Task Duration Projected Projected Task Name and/or Activity Description work No. days Start Date Finish Date 1-3 PHASE III: Final Design I Construction Document 60 TSD TBD Development 4 PHASE IV: Bidding and Negotiations Phase 30 TSD TBD VI. COMPENSATION CONSULTANT shall perform the Work detailed in this Proposal for a Lump Sum, Fixed fee of Fifty Three Thousand Nine Hundred and Sixty Dollars dollars and 00 cents ($53,960.00). SUMMARY OF COMPENSATION Task # Task Name and/or Activity Description Fee Amount Fee Basis 2-3 PHASE III: Final Design / Construction Document $40,500.00 Lump Sum, Fixed 4 PHASE IV: Bidding and Negotiations Phase $2,960.00 Lump Sum, Fixed 1 Topographic Survey $10,000.00 Lump Sum, Fixed Reimbursable Expenses $500.00 Lump Sum, Fixed Total = $53,960.00 Lump Sum, Fixed VII. ALLOWANCE FOR ADDITIONAL SERVICES Additional services not specifically described under "Scope of Professional Services" will. be performed upon written approval, and will be billed at the hourly rates shown in Section 4 of the AGREEMENT. CONSULTANT may use the Allowance for Additional Services requested in writing by and at the discretion of the CITY. VIII. SERVICES NOT INCLUDED The following services are not included in the Scope of Work for this project: 1. General Engineering services as identified in section 2.1 of the AGREEMENT other than what has been described above. 2. Basic services identified in section 2.2 of the AGREEMENT other than what has been described above. 3. Additional Professional Services identified in Paragraph 2.3 of the AGREEMENT other than what has been described above. 4. Geotechnical Engineering services including subsurface explorations andlor testing. 5. Permitting Services 6. Environmental Services City of South Miami Mango Terrace and Manor Lane Neighborhood Traffic Calming Improvements July 1, 2013 Page 3 T-VLININTERNAflONAL I HJ ROSS IX. INFORMATION TO BE PROVIDED BY THE CITY CITY agrees to provide, if available: 1. As-built plans of existing City-owned facilities with elevations of underground utilities. 2. Complete traffic studies for the project areas. 3. Any available surveys, or environmental information for the project area X. PROJECT MANAGER ge or I Work Order assignment will be Francisco J. Alonso, P.E. Prepared by: Approved by: Jorge Vera Project Manager City of South Miami Public Works Department City of South Miami 07-01-2013 Date Date Mango Terrace and Manor Lane Neighborhood Traffic Calming Improvements July 1,2013 Page 4 WORK EFFORT AND COST -PRIME CONSULTANT Name of Project: Mango Terrace and Manor Lane Neighborhood Traffic Calming Improvements Proposal for Engineering Services Project No • Job Classlficatlon Stan Applicable Rate Iwork Actlvitv Phase tH: Rnal Design and Construction Documents Key Sheets General Notes and Quantity TaKeoff Typical Sections Project S~e Plans and Geometry Project Signing and Pavement Marl<ing Pians Project Delails MOT Notes Permitting with Miami-Dade County Project Specffica!ions and Bid Package Estimate of Probable Conslruelion Costs Phase IV: Sickling and Negotiations Phase Notes: Total Staff Hours .. _ T¢at$l<lffCost Total % of Work by Class_on Survey (3 man crew) Survey (4 m2n crew) Sheets 1 1 2 8 S 1 1 Project Manager Engil1eer Rate: $150.00 Rate: $110.00 M-H CO$! M-H Cost 1 $150 4 $440 1 $150 8 $880 2 $300 8 $880 8 $1,200 40 $4,400 4 seoo 30 $3,300 2 $300 16 51,760 2 $300 4 $440 8 $1,200 16 $1.760 8 $1.200 16 $1,760 4 seoo 8 $880 8 $1.200 16 $1,760 4S 166 $7200.00 518.260.00 12% 40% 5u,veiFiekfDaysfor Subconsultanl 3 -Person Crew 4 -Person Crew 3-man crew days @ 4-man crew days @ 1. This sheet is Ie be used by Prime Consultant to calculate the Grand Tolal Fee, 2. Manually enter fee from each sU~Sullant Unused subconsul1ant roWS may be hidden 3. The basis for work activity descriptions shall he the FICEIl'DOT Standard Scope and Staff Hour Estimation Handbook. Fee Estimate tOr Mango-lIJlanor_rev Fee Sheet .. Prime (F) Senior Draftsman Rate: M-H 16 16 8 60 40 20 8 12 20 200 48% $90.00 Cost $1,440 $1,440 $720 55.400 $3,600 51,800 5720 $1,080 $1,800 518000.00 $ S STAFF CLASSIFICATION Construction Inspector Rate: M·H I day I day Cost Rate: M-H Rate: Rate: Cost M-H Cost M-H Consultant Name: TY Lin Inlemationall HJ Ross Consuftanl No.: Date: Estimator' June 21, 2013 Francisco J. Alonso. PE staff Hours By Cost M-H Cost Actillltv SUBTOTAL FEE: 21 25 18 108 74 38 14 38 44 12 24 <11<1 Check" Check = Subconsullant Avino and Associales Subconsuilant Sub2 Subconsullant SubS Subconsultant Sub4 SlJbconsUitant: Sub5 SUBTOTAL FEE: Surveying Services Geotechnical 5etvices SUBTOTAL FEE: Additional Services (Allowance) Reimbursables (Allowance) GRAND TOTAL FEE: Salary Cost By Actlvitv S2,030.oo S2,470.00 $1,900.00 511,000.00 57,500.00 $3,860.00 $1,460.00 $4,040.00 $4,760 $1,460 $2.960 ·$43.460_0D 100.0% $43,460.00 Average Rate Per Task #DIVIOI $95.67 $98,80 $105.S6 5101.85 $104,98 $43,460.00 $43,4611.00 S10,OOO.00 $53,400.00 $53,400.00 $500.00 $53,960,00 EAC SRS Civil Civil, Structural Principal 200 205 Project Manager 175 125 Senior Engineer 135 Engineer 110 95 Construction Manager 155 95 Construction Inspection 75 72 Senior Draftsman/ Technician/ 80 70 CADD Ooerator Data Processing/ Clerical 60 48 Professional Service Agreement Hourly Rates Civil CH TYLin Marlin Corradino R J Behar Works Perez Civil Transp/ Transp/ Transp/ Transp/ Civil, Envir. Traffic Traffic Traffic Traffic 160 214.19 165 165 192.3 195 160 168.75 150 145 150 171 130 194.4 125 135 162.05 182 115 116.1 110 125 115.41 85 115 167.4 140 135 126 151 95 75.6 100 100 72.12 71 80 86.4 90 110 156.46 85 50 56.7 50 50 69.15 50 * FDOT loaded wages are the base FDOT wages, times a multiplier Stanley Sol-Arch Unloaded FOOT Envir., Struct. Archit. Wages 233.04 143 N/A 180.3 123.75 56.25 174 121.61 55.28 135.15 75.53 34.33 187.5 75.53 56.25 67.5 64.21 30.48 68.52 54.23 24.65 63 35.75 18.78 FDOT unloaded wages are based on the FDOT District 6 Consultant Wage Rate Averages Report (Taken from May 2012-May 2013) These are the positions listed in the RFQ. FOOT loaded Wages N/A 163.125 160.312 99.557 163.125 88.392 71.485 54.462 .. RESOLUTION NO.: _1_2_0_-_1_3_-_1_3_938 A Resolution authorizing the City Manager to negotiate hourly rates and to execute a professional service agreement provided under the Florida Statute 287.055 Consultant's Competitive Negotiation Act "CCNA", for the following professional services: Architecture, Landscape Architecture, Civil/Environmental Engineering, Traffic and Transportation Engineering. WHEREAS, the Mayor and City Commission desires to enter into service agreements for professional services for the following categories: Architecture, Landscape Architecture, Civil/Environmental Engineering, Traffic and Transportation Engineering; and WHEREAS, on April 26, 2013 a request for qualification RFQ #PW-S2013-04 was released by the City for these services; and WHEREAS, the City received solicitation from thirty-three (33) firms; and WHEREAS, pursuant to Florida Statute 287.055 for CCNA, the City review committee conducted thorough reviews of the firm's qualifications, and upon evaluation the firms were ranked; and WHEREAS, the City selected a five (5) qualified firms for each category to provide the professional services to the City as follows; and Civil 1. EAC CONSULTING, INC 2. CIVIL WORKS INC 3. ADA ENGINEERING, INC 4. SRS ENGINEERING, INC 5. R.J BEHAR & COMPANY INC ENGINEERS, PLANNERS Traffic & Transportation 1. TY LIN INTERNATIONAUHJ ROSS 2. THE CORRADINO GROUP 3. MARLIN ENGINEERING 4. C H PEREZ CONSULTING ENGINEERS, INC. 5. URS Arch itectu re 1 MCHARRY ASSOCIATES 2 BERMELLO AJAMIL & PARTNERS 3 SOL-ARCH, INC 4 R.E. CHISHOLM ARCHITECTS, INC 5 INDIGO SERVICE CORPORATION Environmental 1. R.J BEHAR & COMPANY INC ENGINEERS, PLANNERS 2. MILIAN SWAIN AND ASSOCIATES 3. STANLEY CONSULTANTS, INC 4. BALJET ENVIRONMENTAL, INC. 5. LANGAN ENGINEERING Structural 1. SRS ENGINEERING, INC 2. G BATISTA & ASSOCIATES 3. STANLEY CONSULTANTS, INC Landscape 1. O'LEARY RICHARDS DESIGN & ASSOCIATES 2. BERMELLO AJAMIL & PARTNERS 3. ROSENBERG GARDNER DESIGN 4. CURTIS + ROGERS DESIGN STUDIO, INC 5. KIMLEY HORN & ASSOCIATES WHEREAS, the Mayor and City Commission desires to authorize the City Manager to negotiate hourly rates and execute a service agreement with the highest ranked firm. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1: The City Manager is hereby authorized to negotiate hourly rates and execute a professional service agreement in the same form as published in RFQ #PW-S2013-04 in accordance with the procedure set forth in Florida Statute 287.055 (Consultant's Competitive Negotiation Act). .> Pg. 2 of Res. No. 120-13-13938 Section 2: The agreements shall be approved by resolution prior to being signed by the City Manager. Section 3: If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 4th day of_J_ll_n_e ___ " 2013. ORM ECUTION COMMISSION VOTE: Mayor Stoddard: Vice Mayor Liebman Commissioner Newman: Commissioner Harris: Commissioner Welsh: 5-0 Yea Yea Yea Yea Yea TO: FROM: DATE: Resolution: Background: .> City of South Miami PUBLIC WORKS & ENGINEERING DEPARTMENT 4795 SW 75th Avenue Miami, FL 33155 Tel. (305) 663-6350 Fax'(305) 668~7208' Steven Alexander, City Manager Jorge L Vera, Capitallmprovem€lot Project Manager June 4,2012 A Resolution of the City of South Miami" Florida,allthorizing the City Managerlb negotIate hourly rates and to execute a professionai service agreement provided under the Florida Statute 287.055 (Consultant's Competitive Negotiation Act) 'i'ctNA", for Architecture, Landscape Architecture; Civil/Environmental Engineering, Traffic and Transportation Engineering professional services. On April 26, 2013, the City received 33 soliCitations in response for the request for qualifications RFQ#PW-S201 ;5·04 for Architecture, Landscape Architecture, Civil/Environmental Engineering, Traffic and Transportation Engineering professional services. ' The intent of the CCNA is to select profess,ional services based on thequalif.ications of the firm, without considering the price of those services until ;:Ifter the fjrms have been ranked~ Ranking is based on qualifications and negqtiations havi;) begunwith the top ranked fjrm~ Professional design services are defined under)his law to include engineering, surveying & mapping, landscape architecture, and architecture. Numerous studies have shown that selection based on qualifications provides the owner with optimum services, whereas selection based on low price only assures the owner of the least expensive initial design or study cost, not necessarily the best or moslcost-effective over the life of the project. Public agencies that use qualifications based selection under the. ceNA to procureebgineering services are better able to control construction costs and achieve a consistently high degree of project satisfaction than those using other procurement methods. Therefore, the selection of firms will be based on qualifications and once firms are selected, then competitive negotiations for fees will occur. Further, the intent of the CCNA legislation has always been to preclude "price consideration" from entering into the selection process. The Florida legislature clarified the statute in 1988 t6 state that an "agency may request, accept, and consider proposals for the compensation to be paid under the contract only during the competitive negotiation." In accordance with Florida Statute 287.055 (Consultant's Competitive Negotiation Act) "CCNA'" the review committee ranked the firms within the categories of Architecture, landscape Architecture, Civil/Environmental Engineering, Traffic and Transportation Engineering. The top 5 firms for each category are listed below in order of their ranking. Civil 1. EAC CONSULTING, INC 2. CIVIL WORKS,INC . .. 3, ADA ENGINEERING, INC 4; SRS ENGI.NEERING, INC 5. RJ BEHAR & COMPANY INCE;NGINEERS, PLANNERS Traffic & tr~nspbrtation '1, TV LlNINTE:RNATIONALlHJ ROSS 2. THE CORRADINO GROUP :3. MARLIN ENGINEERING 4. Ci H PEREZ CONSULTING ENGINEERS, INC. 5~ URS ... . Architecture, .d ••• ' 1 MCHARRY ASSOCIATES 2 BERMELLO AJAMIL &. PARTNERS 3 SOL-ARCH, INC; . ... . ... 4 RE. CHISHQLM ARCHitECTS, INC 5 INDIGO·SERVicECORPORATION Environmental 1. R.J BEHAR & COMPANY INC ENGINEERS, PLANNERS 2. MILIAN SWAIN ANO ASSOCIATES· 3. STANLEY CONSULTANTS, INC . 4. BALJETENVIRONMENTAL, INC. O. LANGAN ENGINEERING . Structural 1. SRSENGINEERING;INb 2. G BATISTA & ASSOCIATES ':\ £'."It.'TA ~'Ii '~,; I""I"'\J.:,C>I II :TA'h..TCIt" It..fr' \). 'V I nl~L.t:,;' \....IUI'h:1U~ 1.r\I:'C ':"", 1I:"f"",, Landscape 1. O'LEARY RICHARDS DESIGN & ASSOCIATES 2. BERMELLO A.lAMIL & PARTNERS 3, ROSENBERG GARDNER DESIGN 4. CURTIS + ROGERS DE:SIGN STUDIO, INC O. KIMLEY HORN & ASSOCIATES City staff will be submitting, at a future regular Commission meeting, the completed Professional General Services Agreements for Commission approval, for each ranked firm, which will inClude negotiated hourly rates. The execution of these Professional General Service agreements does not commit the City to any maximum amount of fees nor guarantee any work. Upon selection of the firms, the City will negotiate hourly rates that are acceptable to the City and within industry standards. Upon the City and firm negotiating a cost to perform the required scope ofa project, a resolution will be brought before the City Commission for approval of the servic;e agreement. Attachments: Proposed Resolution Evaluation selection sheet Standard professional service agreement RFQ #PW-P2013-04 Rank Bidder Points Key: Civil Engineering JV SK GM Total Not a prinle service TY LIN INTl'RNATIONAL/HI HOSS 89 97 91 277 1 EAC CONSULTING, INC 90 97 89 276 2 CIVil WORKS INC. 86 91 85 262 I3EI~fvlELLO JUMVlIL &. PARfNERS (NPj QI~ 0.) 88 8l 254- THE CORI{ADINO GHOUP 74 96 8l 251 3 A.D.A. ENGINEERING, INC. 81 91 78 250 4 SRS ENGINEERING, INC 69 98 81 248 5 R.J BEHAR & COMPANY INC ENGINEERS, PLANNERS 79 98 71 248 MILIAN SWAIN I\ND ASSOCIATES or Q.J 79 gO 244 STANLEY CONSUl.TANTS, INC. 71 90 7J. 232 CPH ENGINEEHS 72 94 65 231 BAUET ENVIRONMEN·IAL, INC. 71. 85 7l 227 LANGAN ENGINEEf{ING 63 91 72 226 RODRIGUEZ 15< QUIROGA (NP) 70 82 73 225 FLOHIDA THANSPORfATION ENGINEERING FTE 68 n 61 221 BUILDING TECHNOLOGY JI.sSOCIAI ES, INC. 50 84 53 187 Traffic & Transportation Engineering Services JV SK GM Total 1 TY LIN INTERNATIONAL/HJ ROSS 89 97 91 277 2 THE CORRADINO GROUP 87 96 83 266 CIVIL WORKS INC. (NP) 86 91 85 262 3 MARLIN ENGINEERING 83 98 77 258 R.J BEHAH & COMPANY INC ENGINEEHS, PLANNEH'; 79 98 71 248 4 C H PEREZ CONSULTING ENGINEERS, INC. 75 99 73 247 5 URS 75 94 78 247 iVIC MAHON rHANSP. ENGINEERS & PLANNERS 79 88 79 246 FLOfCtIDi\ TRAf'JSf'ORTATION Ei'JGI~·ILmING FTE 72 94 77 243 STf~NLEY CONSUI.TANTS, 11K. 71 90 71 232 HBC ENGINEEFtiNG COMPANY 66 89 72 227 C/I.lJHAN ENGINEEHING GHOUP 71 86 69 226 Architecture JV SK GM Total 1 MCHARRY ASSOCIATES 78 98 83 259 2 BERMELLO AJAMIL & PARTNERS 85 88 81 254 3 SOL-ARCH, INC. 75 95 79 249 4 R.E. CHISHOLM ARCHITECTS, INC. 77 90 67 234 5 INDIGO SERVICE CORPORATION 67 97 66 230 fCtODRIGUEZ 8, QUIHOGA 10 32 73 22S CH/\LGUB, IIIJC, 61 84 69 214 Environmental Engineering JV SK GM Total TY LiN INTERNf.\TIONI',L/l-IJ ROSS-All servic0.s 89 97 91 2.7/ CIVIL WOHKS INC. (i'lP) 36 91 <35 262 THE COF<HADINO GfCtOUP (NP) 74 96 81 2.51 A.D.A. ENGINEEH!NG, INC. 81 91 78 250 1 R.J BEHAR & COMPANY INC ENGINEERS, PLANNERS 79 92 77 248 51;5 ENGINf'EHING, INC 69 98 31 248 2 MILIAN SWAIN AND ASSOCIATES 85 79 80 244 3 STANLEY CONSULTANTS, INC. 71 90 71 232 4 BAUET ENVIRONMENTAL, INC. (NP) 71 85 71 227 5 LANGAN ENGINEERING (NP) 63 91 72 226 Structural Engineering JV GM SK Total TY UN INTERNATIONAL/HI ROSS·· All s(~rvices 3" .> 97 91 277 EAC CONSULTING, INC (NP) 90 97 89 276 ,i\.D.A. ENGINEERING, INC. 8:L 91 78 250 1 SRS ENGINEERING, INC 69 98 81 248 2 G BATISTA & ASSOCIATES 78 89 70 237 3 STANLEY CONSULTANTS, INC. 71 90 71 232 BAUer ENVIRONMENT!,L, INC. 71 85 71 227 landscape Architecture JV SK GM Total 1 O'LEARY RICHARDS DESIGN & ASSOCIATES 85 87 86 258 2 BERMELLO AJAMIL & PARTNERS (NP) 85 88 81 254 3 ROSENBERG GARDNER DESIGN 76 97 81 254 4 CURTIS + ROGERS DESIGN STUDIO, INC 76 87 84 247 5 KIMLEY HORN & ASSOCIATES 75 97 68 240 DHEDGING &. MARINE CONSULTANTS 69 87 ()() 2.16 Detail by Entity Name Page 1 of3 Detail by Entity Name oreign Profit Corporation T.Y. LIN INTERNATIONAL ling Information ent Number IIEIN Number 834521 94159870706/12/1975 CA ACTIVE CORPORATE MERGER Date Filed , .... "."., .. Date Filed ent Effective Date HARRISON ST E. 500 FRANCISCO, CA 94105 nged: 01/10/2005 ailing Address HARRISON ST .500 FRANCISCO, CA 94105 hanged: 01/10/2005 Status Last Event 03/17/2010 NONE Principal Address stered Agent Name & Address PIEDRAHITA, ALVARO 1 ALHAMBRA CIRCLE ITE 900 ORAL GABLES, FL 33134 ame Changed: 07/19/2006 ress Changed: 07/19/2006 /Director Detail Name & Address IEDRAHITA, ALVARO 1 ALHAMBRA CIRCLE, SUITE 900 RAL GABLES, FL 33134 ETERSON, ROBERT A HARRISON ST., STE. 500 FRANCISCO, CA 94105 E, MARIANO 1 ALHAMBRA CIRCLE, SUITE 900 RAL GABLES, FL 33134 mhtml:file:IIZ:\Jorge's Work Folder\MANGO TERR. AND MANOR LN. TRAFFIC DESI... 7/812013 Detail by Entity Name itle C ANG, MAN-CHUNG 2 HARRISON ST., STE. 500 SAN FRANCISCO, CA 94105 itle VP Fennie, Veronica 2 HARRISON ST., STE. 500 SAN FRANCISCO, CA 94105 itle VP Gaffney, Heather 2 HARRISON ST STE. 500 SAN FRANCISCO, CA 94105 itle VP Medina, Robert 2 HARRISON ST STE.500 SAN FRANCISCO, CA 94105 itle VP Ferguson, John 2 HARRISON ST STE.500 SAN FRANCISCO, CA 94105 Title VP Nader, Marwan 2 HARRISON ST STE.500 SAN FRANCISCO, CA 94105 itle VP Radley, Robert 2 HARRISON ST STE. 500 SAN FRANCISCO, CA 94105 nnualReports Report Year 2011 2012 2013 Document Images Filed Date 02/15/2011 03/30/2012 03/11/2013 Page 2 of3 mhtml:file:IIZ:\Jorge's Work Folder\MANGO TERR. AND MANOR LN. TRAFFIC DESI... 7/8/2013 South Miami Traffic Calming Neighborhoods Prepared January 2013 Twin Lakes Cocoplum Mango Terrace Manor Lane Pinecrest Villas CRA ---City Road 1£1 I!!i County Road III III III State Road