5CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
South Miami
bOd ;iiiP
2001
To: The Honorable Mayor & Members of the City Commission
From: Alfredo Riverol, CPA, Cr.FA, Chief Financial Officer
Date: July 5,2013 Agenda Item NO.:£
SUbject:
Background:
Transfer Amount:
Transfer From:
Transfer To:
Backup Documents:
A Resolution relating to budget; authorizing a transfer of $30,000 from
account No. 001-1310-513-9920 City Manager General Contingency to
account No. 001-13 10-513-3450, City Manager Contractual Services.
It is essential that the budget for City Manager Contractual Service be
increased by $ 30,000 to provide sufficient funds for the City Manager
Contractual Service account to cover the City's temporary City Manager
services for two months June and July 2013.
$30,000
001-13 10-5 13-9920 City Manager General Contingency with a current
balance of $ 5 I , I 00
001-1310-513-3450 City Manager Contractual Services; with a current
balance of $ 36,436
Resolution No. I 12-13-13930 approving month to month Contract
between the City of South Miami and Steven Alexander for City
Manager Services.
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RESOLUTION NO. ______ _
A Resolution relating to budget; authorizing a transfer of $30,000 from
account No. 001-1310-513-9920 City Manager General Contingency to
account No. 001-1310-513-3450, City Manager Contractual Services;
providing and effective date.
WHEREAS, it is requested that the budget for City Manager Contractual
Services be increased by $30,000 from account No. 001-1310-513-9920 City Manager
General Contingency; and,
WHEREAS, it is essential to provide sufficient funds for City Manager
Contractual Services account for the month to month salary to ensure sufficient funds for
the city's temporary City Manager services for the two months June and July 2013; and,
WHEREAS, the Mayor and City Commission desire to transfer sufficient funds
in the amount of $30,000 from account No. 001-1310-513-9920 City Manager General
Contingency with a current balance of $51,100 to account No. 001-1310-513-3450, City
Manager Contractual Services with a current balance of $36,436.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The Mayor and City Commission approve the transfer of $30,000 from
account No. 001-1310-513-9920 City Manager General Contingency to account No. 001-
1310-513-3450, City Manager Contractual Services.
Section 2. Effective Date. This resolution shall become effective immediately
upon adoption by vote of the City Commission.
PASSED AND ADOPTED this __ day of ,2013.
ATTEST: APPROVED:
CITY CLERK MAYOR
READ AND APPROVED AS TO FORM, COMMISSION VOTE:
LANGUAGE, LEGALITY AND Mayor Stoddard:
EXECUTION THEREOF Vice Mayor Liebman:
Commissioner Newman:
Commissioner Harris:
CITY ATTORNEY Commissioner Welsh:
RESOLUTION NO. 112-13-13930
A Resolution of the Mayor and City Commission of the City of South Miami,
Florida, approving a Month to Month Contract between the City of South
Miami and Steven Alexander for City Manager Services.
WHEREAS, pursuant to Article II, Section 7 of the City of South Miami Charter the
Mayor and City Commission is vested with the power to appoint a City Manager; and,
WHEREAS, the City, by Resolution No. 253-12-13810 on December 14, 2012 entered
into a contract with Mr. Steven Alexander for a term of five (5) months; and
WHEREAS, the City Commission desires to extend the City's contract with Steven
Alexander on a month to month basis for City Manager Services until the City and Mr.
Alexander enter into a long term contract or until either party terminates the relationship as
authorized by contract.
N ow therefore be it resolved by the Mayor and City Commission of the City of
South Miami, Florida, that:
Section 1. The City Commission hereby approves the attached Contract that expired
on June 1,2013, between the City of South Miami and Steven Alexander, as amended to provide
for a term which shall be month to month until the City and Mr. Alexander enter into a long term
contract or until either party terminates the relationship as authorized by the contract.
Section 2.
this resolution.
This resolution shall take effect immediately upon a vote of approval of
PASSED AND ADOPTED this 3rddayof June ,2013.
:lVED AS TO FORM
ALITY AND p.if-EYUTION:
./~
-_.,-----
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Liebman:
Commissioner Newman:
Commissioner Harris:
Commissioner Welsh:
5-0
Yea
Yea
Yea
Yea
Yea
.>
A CONTRACT FOR CITY MANAGER SERVICES
This Contract for City Manager Services ("Agreement") is entered into by and between
the City of South Miami, Florida, a Florida municipality (the "City") and Steven Alexander,
("Contractor"), jointly referred to as the Parties.
WHEREAS, the City wishes to engage Contractor's expel1ise to perform certain
professional services for the City as well as effect a smooth transition relating to the former
City Managers departure and the Contractor's performing on an interim basis the duties and
responsibilities of City Manager; and
WHEREAS, the Parties, through mutual negotiations, have agreed upon a scope of
services (City Manager) as defined by the City Charter and fee for the aforementioned services.
NOW, THEREFORE, in consideration of the promises and other good and valuable
consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties hereby
agree as follows:
1. Consulting Services.
Contractor shall perform professional services for the City as requested by the City
Commission specifically, the performance of the duties and responsibilities of the City
Manager as provided in the City Charter, applicable state laws, and to pelfonn such other
legally permissible and proper duties and nmctions consistent with the office of City Manager as
may be assigned by t.~e City COimnission from time to time
basis.
2. Term.
2.1 This Agreement will become effective upon the execution of this Agreement by the
parties and will continue on a month to month basis. The either party may terminate
this Agreement with immediate effect at any time during its term after giving thirty (30)
days' notice in writing or bye-mail. The City shall pay the Contractor any unpaid
portion of the earned fee referenced in Paragraph 3 below, not later than thirty (30)
days of such termination.
3. Consideration.
In consideration of Contractor's services rendered hereunder as set f011h in paragraph 1,
the City agrees to pay Contractor $15,000.00 each month beginning upon June 1,2013.
Additionally, the Contractor will be entitled to use the office facilities and computer
equipment cUlTently assigned by the City to the City Manager. Contractor shall be
responsible for paying any Federal, State, and/or Local Income taxes applicable to this
compensation
4. Employment Recommendation.
The City'S current elected officials agree that if any inquiry is made by a prospective
employer of Contractor, they shall provide the prospective employer with a positive
Page 1 of 4
recommendation, or shall decline to discuss the matter and shall not make any
derogatory comments about the Contractor.
5. Governing Law.
5.1 This Agreement shall be construed in accordance with and governed by the laws of the
State of Florida. Venue for any litigation arising out of this Agreement shall be proper
exclusively in Miami-Dade County, Florida.
5.2 The Parties voluntarily waive any right to trial by jury in the event of any litigation
between the Parties, which in any way arises out of this Agreement or the Services.
The prevailing party in any dispute under this provision shall be entitled to reasonable
attorneys' fees and costs.
6. Entire Agreement/Modification/Amendment.
6.1 This writing contains the entire Agreement of the parties and supersedes any prior oral
or written representations. No representations were made or relied upon by either
party, other than those that are expressly set forth herein.
6.2 No agent, employee, or other representative of either party is empowered to modify or
amend the terms of this Agreement, unless executed with the same formality as this
document.
6.3 There shall be no implied waiver due to any physical or verbal action or inaction on the
part of the parties. This agreement in general and this paragraph in particular, shall not
be modified, amended or waived except in writing signed by both parties. The waiver
of any breach or default of any of the terms of this Agreement shall not act as a waiver
of any subsequent breach or default. This agreement shall be binding upon the heirs,
guardians, personal representatives and assigns of both of the parties.
7. Ownership and Access to Records and Audits.
All records, books, documents, maps, data, deliverables, papers and financial
information (the "Records") that result from Contractor providing the services to the
City under this Agreement shall be the propelty of the City.
8. Severability.
If any term or provision of this Agreement shall to any extent be held invalid or
unenforceable, the remainder of this Agreement shall not be affected thereby, and each
remaining term and provision of this Agreement shall be valid and be enforceable to the
fullest extent permitted by law.
9. Independent Contractor.
Contractor shall be an independent contractor and not an agent or employee of the City
with respect to all of the services performed by and under the tenllS of this Agreement.
This Agreement shall not in any way be construed to create a partnership, association or
any other kind of joint undertaking, enterprise or venture between the parties.
Page 2 of 4
Contractor and his Corporation, Alexander Global Communications is a provider of
many types of services and has ongoing contractual agreements with other entities and
may from time to time increase or decrease the number of such contractual agreements
which fact the City hereby acknowledges and shall allow provided the performance of
such contractual agreements provided these responsibilities do not create a direct
conflict of interest with the scope of this Agreement nor prevent or interfere with the
Contractor from fulfilling his duties as City Manager to the City.
10. Compliance with Laws.
Contractor shall comply with all applicable laws, ordinances, rules, regulations, and
lawful orders of public authorities relating to the services rendered.
11. Waiver.
The failure of either party to this Agreement to object to or to take affinnative action
with respect to any conduct of the other which is in violation of the terms of this
Agreement shall not he construed as a waiver ofihe violation or breach, or of any
future violation, breach or wrongful conduct.
12. Survival of Provisions.
Any terms or conditions of either this Agreement that require acts beyond the date of
the term of the Agreement, shall survive termination of the Agreement, shaH remain in
full force and effect unless and until the tenns or conditions are completed and shall be
fully enforceable by either party.
13. Counterparts.
This Agreement may be executed in several counterparts, each of which shall be
deemed an original and such counterparts shall constitute one and the same instrument.
14. Acknowledgment.
Contractor acknowledges that he has carefully read and understands this Agreement
and agrees that the City has not made any representations other than those contained
herein.
15. Non-Disparagement.
15.1 The City, the City's elected officials, the City's staff and Contractor agree that
they will not engage in any conduct or communications designed to disparage the other.
15.2 It is understood that this non-disparagement clause continues beyond the Term of
this Agreement and will be effective in perpetuity.
Page 3 of4
16. Notices.
All notices, demands or requests provided for or permitted to be given pursuant to this
Agreement must be in writing and shall be delivered or sent, with the copies indicated, by
personal delivery, electronic means such as facsimile transmission or e-mail or overnight
delivery service (by a reputable national carrier) to the parties as follows (or at such other
address as a pmiy may specity by notice given pursuant to this Section):
To City: Philip K. Stoddard, Ph. D.
6130 Sunset Drive
With a copy to:
To Contractor:
South Mimni, FL 33143-5093
pstoddard@southmimnifl.gov
Thomas F. Pepe, Esq.
City Attorney
6130 Sunset Drive
South Mimni, FL 33143-5093
tpepe@ southmiamifl.gov
Maria M. Menendez, CMC
City Clerk)
6130 Sunset Drive
South Mimni, FL 33143-5093
Steven Alexmlder
Alexander Global Communications
steven@alexanderglobalcommunicaitons.com
All notices shall be deemed given and received one business day after their delivery to the
addresses for the respective party, with the copies indicated, as provided in this Section.
IN WITNESS WHEREOF, the Parties hereto have accepted, made and executed this
Agreement upon the terms and conditions above stated on the date listed below.
Witnessed:
BY.~C1~
Print name: 'VIana M~
ATTESTED' Signatur~~
la Menen ez / (/ -
City Clerk
/' :Z-------..
Steven Alexander
CITY OF SOUTl-~
By: /0?ICfJA
Philip K. Stoddard
Mayor
Page 4 of4
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.>
RESOLUTION NO. _____ _
A Resolution of the Mayor and City Commission of the City of South Miami,
Florida, approving a Month to Month Contract between the City of South
Miami and Steven Alexander for City Manager Services.
WHEREAS, pursuant to Article II, Section 7 of the City of South Miami Charter the
Mayor and City Commission is vested with the power to appoint a City Manager; and,
WHEREAS, the City, by Resolution No. 253-12-13810 on December 14;2.012 entered
into a contract with Mr. Steven Alexander for a term of five (5) months; and ..
"\\.~
WHEREAS, the City Commission desires to ext~nd· the City,'s;cqntract ~ith Steven
Alexander on a month to month basis for City Mafl?g~r Serv~~es untH:I:the qfy and Mr.
Alexander enter into a long term contract or until eith~f;i;:party t~tminat~s th~;:;felationship as
authorized by contract. ',,,':.. ../" . ... ,c.
Y(, 't~:":'"
Now therefore be it resolved by lllt,i;!;'1Vlay and CitY';~om~ission of the City of
South Miami, Florida, that: /' dH
Section 2.
this resolution.
READ AND APP~OVED AS TO FORM
LANGUAGE, LEGALITY AND EXECUTION:
CITY ATTORNEY
" ;' .. " >'i:;·;· ,.
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Liebman:
Commissioner Newman:
Commissioner Harris:
Commissioner Welsh: