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1.. To: From: Date: Subject: .. .. CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM The Honorable Mayor and Members of the City Commission Steven Alexander, City Manager May 23, 2013 Agenda Item # -----41/"'""---- 2001 A Resolution authorizing the City Manager to purchase a Speed-Alert Radar Traffic Enforcement Sign that has the capability of wireless communication, which is powered by a solar panel and solar batteries, using funding from Federal Forfeiture Account #615- 1910-521-6430, in an amount not to exceed $6,000.00. Background: The Police Department would like to become more efficient in monitoring areas with traffic problems within the City of South Miami by purchasing new technology that can be managed through a web-hosted database from anywhere. The proposed Federal Forfeiture expenditure for the purchase of the Traffic Enforcement Sign is permissible under Section VIII, A, 1, (d) of the Department of Justice publication titled "Guide for Equitable Sharing for State and Local Law Enforcement Agencies" and has the approval of the City Attorney along with the sole source, which will be charged to Account #615-1910-521-6430, (Federal Forfeiture Operating Equipment). Expense: Not to exceed $6,000.00, with a current balance of $33,717.31 Attachments: D Proposed Resolution D Quote from All Traffic Solutions (ATS) D Sole Source Letter D SpeedAlert 18 Radar Message Sign Specs .. .. .. .. • 1 2 RESOLUTION NO. ______________ __ 3 4 A Resolution authorizing the City Manager to purchase a Speed-Alert Radar Traffic 5 Enforcement Sign that is capable of wireless communication, and powered by a solar 6 panel, using funding from Federal Forfeiture Account #615-1910-521-6430, in an 7 amount not to exceed $6,000.00. 8 9 WHEREAS, the Police Department would like to become more efficient in monitoring areas 10 with traffic problems within the City of South Miami by purchasing new technology that can be 11 managed through a web-hosted database from anywhere and, 12 ~ 13 WHEREAS, the traffic enforcement sign could be used for standard messages or to slow 14 traffic by using the sign as a large speed display or to show custom messages directed toward drivers 15 at specific speeds and, 16 17 WHEREAS, the traffic enforcement sign provides technology that saves time by not 18 requiring police personnel to drive to the equipment to update and monitor it due to its capability of 19 allowing police staff to check the status and/or change settings from any Internet-connected 20 computer and, 21 22 WHEREAS, this proposed Federal Forfeiture expenditure in an amount not to exceed 23 $6,000.00 for the purchase of the Traffic Enforcement Sign is permissible under Section VIII, A, 1, 24 (d) of the Department of Justice publication titled "Guide for Equitable Sharingfor State and Local 25 Law Enforcement Agencies" (see below) and will be charged to Account #615-1910-521-6430, 26 (Federal Forfeiture Operating Equipment). 27 28 "Law enforcement equipment-the costs associated with the purchase, lease, maintenance, 29 or operation of law enforcement equipment for use by law enforcement personnel that 30 supports law enforcement activities. For example, furniture, file cabinets, office supplies, 31 telecommunications equipment, copiers, safes, fitness equipment, computers, computer 32 accessories and software, body armor, uniforms, firearms, radios, cellular telephones, 33 electronic surveillance equipment, and velticles (e.g., patrol cars and surveillance vehicles). " 34 35 36 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 37 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 38 39 Section 1: The City Manager is authorized to purchase a traffic enforcement sign using 40 Federal Forfeiture account #615-1910-521-6430 (Federal Forfeiture Operating Equipment) at a cost 41 not to exceed $6,000.00 with a current balance of $33,717.31. 42 43 Section 2: If any section clause, sentence, or phrase of this resolution is for any reason 44 held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the 45 validity of the remaining portions of this resolution. 46 47 Section 3. This resolution shall become effective immediately upon adoption by a vote of 48 the City Commission. 1 .. .. .. 49 50 PASSED AND ADOPTED this __ day of ,2013. 51 52 ATTEST: APPROVED : 53 54 55 56 CITY CLERK MAYOR 57 58 59 READ AND APPROVED AS TO FORM, COMMISSION VOTE: 60 LANGUAGE, LEGALITY AND Mayor Stoddard: 61 EXECUTION THEREOF: Vice Mayor Liebman: 62 Commissioner Newman: 63 Commissioner Harris: 64 Commissioner Welsh: 65 CITY ATTORNEY 2 .. .. .. ALL TRAFFIC All Traffic Solutions Div of IntuHive Control Systems, LLC SOLUTIONS QUOTE Q-09073 Date: 5/6/2013 1 :38:56 PM 3100 Research Drive State College, PA 16801 Phone: 814-237-9005 Fax: 814-237-9006 Manufacturer: Independent Sales Rep: Tax ID: 25-1887906 A sign of the future.~ GSA # GS-07F-6092R BILL TO: South Miami Police 6130 Sunset Drive South Miami, FL 33143 Attn: Jesus Aguiar CUST. #: 206552 CONTACT: (305) 663-6301 All Traffic Solutions John Painter (866) 366-6602 x21 0, ext 210 SHIP TO: South Miami Police 6130 Sunset Drive South Miami, FL 33143 PAYMENT TERMS: Net 30 ITEM NO: DESCRIPTION: QTY: EACH: 4000741 SpeedAlert 18 Radar Message Sign (RMS); base 1 unit wI mounting bracket 4000647 App, Traffic Suite (12mo); Equip Mgmt, 1 Reporting, Image Mgmt, Alerts, Mapping and PremierCare 4000767 Base Model CREDIT, speed display; requires min 1 1 yr SmartApp Traffic Suite 4000760 All Options Activation: Bluetooth, Traffic Data, 1 Violator Alert, Pictures, Linking (as applic) 4000719 Options CREDIT; requires SmartApp Traffic Suite 1 4000716 Solar battery kit, (Sh12,Sh15,SA18,iA18): 26Ah 1 batt & enclosure, w/solar control (60Wmax) 4000660 Solar panel, 60W; includes bracket for pole and 1 harness 4000750 App, Mobile User Interface perpetual license 1 (only 1 req'd per account) 4000550 YOUR SPEED wrap, 48" x 60" full size sign 1 MUTCD, for SA18, YELLOW 4000641 Shipping 1 Special Notes: TOTAL: Duration: This quote Is good for 120 days from date of Issue. Shipping Notes: Unless shipping charges ara specifically Indicated, prices ara FOB factory. Shipping charges may apply Taxes: Taxes ara not Included in quote. Plaase provide a tax exempt certificate or sales tax will be applied. A Finance Charge of 1.5% per month will be applied to overdue balances. $3,600.00 $1,500.00 ($800.00) $3,000.00 ($3,000.00) $275.00 $650.00 $0.00 $200.00 $95.00 EXT. PRICE: $3,600.00 $1,500.00 ($800.00) $3,000.00 ($3,000.00) $275.00 $650.00 $0.00 $200.00 $95.00 $5,520.00 Warranty: Unless othelWlsa Indicated, all products have a one year warranty from date of sale. Warranty extensions ara a component of some applications that ara available at time of purchase. .. ALL TRAFFIC SOLUTIONS Jesus Aguiar South Miami Police Department 6130 Sunset Drive South Miami FL 33143 Monday, May 06,2013 Dear: Mr. Aguiar .. Re: Exclusively with All Traffic Solutions' products .. .. The Shield TM radar speed display, SpeedAlert™ radar message sign and the instALER~ variable message sign are proprietary products solely engineered and manufactured by Intuitive Control Systems, LLC, the parent company of All Traffic Solutions. All Traffic Solutions products are manufactured within the United States using domestic labor and components. Our unique product features include: • Connectivity (standard): Only our radar speed and message displays include wireless communication capability as a standard feature maximizing reliability. • Cloud-Synchronized (standard): No charge web access to our basic hosted service allows you to manage your traffic data in a consolidated database and synchronize your messages across authorized handheld devices. • Web-based Apps (standard): Browser-based software interface automatically updates to the most current, feature-rich version at no charge. • Mounting (standard): Our 12", 15" and 18" signs all utilize a standardized mounting configuration that allows the sign to be unlocked and removed in less than 10 seconds. • Lightweight (standard): Our 12",15", and 18" signs weigh 12, 18, and 291bs. respectively. The 24" signs weigh only 43 Ibs. and fold in half for easy storage and transport. • Extended battery life (standard): Internal Lithium-based batteries will add as little as 2.5 Ibs. with one 12Ah) or 8 Ibs. with two 16Ah batteries. • SmartAppsTM services (optional): Compliment our equipment to allow centralized, remote management of all sign functions and data including GPS mapping, remote diagnostics and alerts. Our patent-pending automated speed reports make data collection and analysis as simple as it can get. • Perpetual Warranty: Standard warranty remains in effect as long as SmartApp services are active. Your direct All Traffic Solutions representative, John Painter available at 814 404 5976 or email jpainter@alltrafficsolutions. com We appreciate your interest in All Traffic Solutions traffic safety solutions. , '\ Sirlferrly, -(" ;/ :' I, I I ' i ,) I ( J '; I" \ \ I John Painter National Sales manager A sign of the future ™ 3100 Research Drive, State College, PA 16801 I toll free: 866.366.6602 I alltrafficsolutions,com .. .. ALL TRAFFIC SOLUTIONS SpeedAlert Radar Message Sign By combining radar feedback with variable messages, our SpeedAlert family of Radar Message Signs provide drivers with speed feedback, messages specific to various speeds or dedicated messages depending on your needs at the time. This hybrid of features makes the SpeedAlert an extremely versatile tool. A sign of the future.~ Product highlights SPEED DEPENDENT MESSAGING Use as a standard message sign or slow traffic by using the sign as a large speed display or to show custom messages directed toward drivers at specific speeds. SIMPLE, UNIVERSAL MOUNTING Mount this sign almost anywhere in about a minute; post, pole, trailer or vehicle. 866-366-6602 • all trafficsolutions. com © 20 I I All Traffic Solutions CLOUD-BASED MANAGEMENT Easily manage your equipment and traffic safety program from anywhere, anytime with SmartApps (see reverse) or have us connect to your equipment in the field to assist with setup, training or troubleshooting. INVALUABLE DATA MANAGEMENT AND ANALYSIS Leverage our web-hosted database to store your traffic data and messages at no charge. Focus on improving outcomes, not organizing files and maintaining software. DURABLE CONSTRUCTION The welded aluminum enclosure, concealed mounting hardware, shatterproof Lexan and graffiti-resistant powder-coat make it super tough. Product specs SpeedAlert 18 Speed -2 or 3 digits; 18"H Text -1 Line; 4 Characters; 1 0" H Text -2 Line; 6 Characters; 7" H Dimensions: 20" H x 30" W x 2.96" D Weight: 25 Ibs SpeedAlert 24 Speed -2 or 3 digits; 24"H Text -1 Line; 4 Characters; 24" H Text -2 Line; 8 Characters; 10· H Text -3 Line; 12 Characters; 7" H Dimensions: 28" H x 60" W x 1.6" D Weight: 43 Ibs Common Hardware Options Bluetooth, Datalogging, Pictures, Linking, Metric .. .. SmartAppSTM While our best-in-class hardware will help improve your traffic flows, complimenting this equipment with our patent-pending SmartApps helps improve your workflows. Leveraging a consistent interface across our entire product line, SmartApps provide a new level of awareness while reducing the amount of time needed to manage your equipment and information. In a world of increasing expectations and decreasing resources, SmartApps help you achieve better outcomes in less time. SmartApps: Traffic Suite .. .. .. Al.L ,.a .. lc 1h"lcrAfl~ L '~I' ~-~:~ ... I I I All the SmartApps you need for effective and efficient traffic program management. SmartApps can also be purchased individually. MAPPING Manage your entire program through an intuitive visual interface. • Interactive map provides a window to all system information and functions • Select "layers" of info important to you • Identify where equipment is, or isn't REPORTING Save time collecting, organizing, compiling and distributing information. • Automated, daily uploads of new data into a centralized, SAS70-certified environment • Identify trends to allocate resources and be proactive EQUIPMENT MANAGEMENT Stop wasting time driving to equipment to update and monitor it. • Check status and change settings from any Internet-connected computer • Respond immediately to changing situations • GPS monitors planned and unplanned moves IMAGE MANAGEMENT Achieve greater awareness, including alarms or request generated images. • Capture images based on speeds, tampering, time intervals or upon request • Supplement alerts with visual details • Review, edit and act on useful images ALERTS Specify when and whom you'd like notified upon occurance of certain conditions. • Receive email or text as events happen • Be aware of low batteries, high speeds, tampering, congestion and more • Vary recipients by equipment location PREMIERCARE Get a perpetual warranty, damage insurance and remote diagnostics. • Perpetual warranty for duration of subscription • 50% discount on repairs and parts • Real-time remote diagnostic monitoring • Automatic firmware updates Before You Buy, Consider ... Convenience: Our compact, lightweight signs get used more so they have a bigger impact. Legibility: Digit height, radar pickup range and vehicle speeds all affect the drivers' ability to read and react. We offer models to address all situations and budgets. Adaptability: Our signs can be upgraded at any time to accommodate your changing needs. Compliance: The only colored LEOs on publiC roads should be amber. Our models reflect federal MUTCD rules. Overall Cost: With SmartApps PremierCare, your eqUipment has a perpetual warranty. Product Support. Our product support speCialists can remotely connect to any sign and help. ALL TRAFFIC SOLUTIONS 866-366-6602 • all trafficsolutions. com • • ALL TRAFFIC SOLUTIONS -16Ah Li-Ion Battery with built-in short circuit and reverse polarity protection circuitry; 1.5A 12.8 VDC output, 120VAC input automatic charger; Capacity for up to 2 batteries in unit for extended portable use -Solar panel assist: 40W or 60W solar panel and bracket, Solar controller panel wI 26Ah lead acid battery ; 6A 120VAC automatic charger optional -100-220VAC AC power supply (6A 12VDC) in external NEMA 4 enclosure -ATS 5 Trailer (batteries with optional solar assist: 235 or 470 Ah, 60W solar option) • Display battery level indicator on sign, ATS Mobile orWeb • Low battery indicator on sign, auto recovery with solar Standard SpeedAlert System Components • SpeedAlert Radar Message Display SA18 • Tamper resistant mounting plate and hardware • Key • Web based programming software for PC control with USB cable Optional SpeedAlert Components and Features • SmartApps Web-Based Remote Management System • Padded carrying case • Extra mounting brackets • Relay closure -7A, 30VDC or 7A 120VAC max, 100mA 5VDC min, no power supplied, simply a contact closure -Trigger relay at specified speed with configurable duration from 1to 10 seconds per radar event • Bullet resistant face • Tamper alarm -ATS-5 trailer SpeedAlert Mounting Options • Pole mount standard with included bracket, hardware -NCHRP 350 approved on 4" pole (Letter SS-135) • ATS-5 Trailer (refer to ATS 5 specifications for more info) • Vehicle Hitch mount -Mounts sign 30" to bottom of sign from receiver tube (final height dependent on receiver height) -Fits 1 ·Yo" or 2" receiver, adapter included,V." hitch pin -Locking rotation adjustment on 15 degree increments over 180 degrees , +1-5 degrees tilt -White powder coat finish with rear reflector • Standard Folding Portable Post -Folds for easy storage and portability -iA 18: 60" to 73" to bottom, 80" to 93" to top of sign depending on leg positions • Mounting provisions for permanent applications with Yo-20 threaded holes Warranty • 1 year warranty (3 months on Li-Ion batteries) • Premier Care SmartApp -Warranty service fully covered -Product software upgrades free -Vandalism and accidental damage (non-warranty) at 50% off list price Made in the United States of America • • Product Specification SpeedAlert 18 Radar Message Sign SpeedAlert 18 Pole Mount SpeedAlert 18 on A TS-5 Trailer SpeedAlert 18 with Full Wrap Your Speed Sign All Traffic Solutions (814) 237-9005 www.alltrafficsolutions.com 3100 Research Drive, State College, PA 16801 10/4112 <C2012 All Traffic Solutions Property of All Traffic Solutions Specifications subje ct to change with out not ice • .. .. .. .. ALL TRAFFIC Product Specification SOLUTIONS SpeedAlert 18 Radar Message Sign SpeedAlert 18 Dimensions n [~©~.~ ~~~~~] 8100 r · · 19.500 l · · 26.61 7 · · . . . . . · - ~------30.000 ---------0-1 2.905 Shown banded to 4.5" pole pole SpeedAlert 18 Mounting Bracket and Mounting Holes '.000 ~---J--+U .1 1.375 slols for 2.100 bondin,g i fopore ------. - 1.000 "'Sl t -j ~7/1 .. ,H'IP l).b,", mounlfng ,-, 1.Il00 4i 2.a76 4-2.500 All Traffic Solutions (814) 237-9005 ©2012 All Traffic Solutions _ Property of All Traffic Solutions f-----15.088 ----0 . @ . I . . 1 " J7 0 0 11 .250 16 .750 0 a 0 I 00 0 . t) ~'L H n • j 0 -- 0 0 0 - c:=:::> i r 0jn[0 . 4',25 5'1 ! I I 16.500 .1_.-~ 1_000 r---------.--.. -25.000 .... ,,-------- 15 ...1 000 --26_856 --- Additional Mountinfi) Provisions: 1/4-20 thread. captive nuts www.alltrafficsolutions.com Specificalions subject to change without notice 3100 Research Drive, State College, PA 16801 1014112 .. .. .. .. 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