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11To: From: Date: Subject: Background: Expense: Account: Attachments: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM The Honorable Mayor & Members of the City Commission South Miami _,0,_ r~fr 2001 Steven J. Alexander, City Manager Agenda Item NO.:ft June 4,2013 A Resolution authorizing the City Manager to accept a contract with Fireworks Displays Unlimited, LLC, for 15 minutes of pyrotechnical services, in the amount of $8,000.00 for fireworks for the 2013 Fourth of July celebratory event, using expenditure account 001-1310-513-3450, City Manager's Contractual Service. Fireworks Displays Unlimited, LLC, a local fireworks company which will provide pyrotechnical services to the City of South Miami. The following cities are using Fireworks Displays Unlimited, LLC, as the provider for their fireworks show· City of Coral Gables in the amount of $ 25,000 20 minute display C ity of Florida City in the amount of $ 8,000 15 minute di s play C ity of Homestead in the amount of $ 14,500 20 minute di splay City of Miami Spr in gs in the amount of $ 15 ,000 18-20 minutes di s play The following company contacted for a 15 minute show -price quote: Zambelli Fireworks $ 12,500.00 The following company contacted could only provide a 8-10 minute show for the below mentioned price: Light F/X $ 8,000.00 Lowest bid was provided by Fireworks Displays Unlimited, LLC, in the amount of $8,000.00 for a 15 minute display. For many years, this company has been utilized by the City of South Miami and various municipalities throughout Miami-Dade County. (See attachments) Payment in the amount of$8,000 will be paid through the expenditure line item of 001- l31 0-5l3-3450, City Manager's Contractual Service, with a current balance of $51,500. $ 8,000.00 00 1-l31 0-5l3-3450 • Proposed Resolution • Proposal for Fireworks Display • Quotes from other firework companies/copies of contracts from various Cities 1 RESOLUTION NO. __________ __ 2 3 A Resolution authorizing the City Manager to accept a contract with Fireworks 4 Displays Unlimited, LLC, for 15 minutes of pyrotechnical services in the 5 amount of $8,000.00 for fireworks for the 2013 Fourth of July celebratory 6 event, using expenditure account 001-:l000-572-4820, Promotional 7 Activities/Special Events. 8 9 10 WHEREAS, Fireworks Displays Unlimited, LLC, is a local firework~ company which 11 will provide pyrotechnical services to the City of South Miami; and, 12 13 WHEREAS, The following cities will use Fireworks Displays Unlimited, LLC, as the 14 provider for their fireworks show: 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 City of Coral Gables in the amount of $ 25,000 City of Florida City in the amount of $ 8,000 City of Homestead in the amount of $ 14,500 City of Miami Springs in the amount of $ 15,000 WHEREAS, the following Zambelli Fireworks was contacted for a price quote for a 15 minute show, with a price of $12,500.00; and, WHEREAS, the following company Light FIX provided a quote for a 8-10 minute show in the amount of$15,000.00; and, WHEREAS, the lowest bid was provided by Fireworks Displays Unlimited, LLC, in the amount of $8,000.00; and, WHEREAS, payment in the amount of $8,000 will be paid through the expenditure line item of 001-1310-513-3450, City Manager's Contractual Service, with a current balance of $51.500. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to accept a contract with Fireworks Displays Unlimited, LLC, for the 2013 Fourth of July celebratory event, in the amount of $8,000.00, using account number 001-1310-513-3450, City Manager's Contractual Service. Section 2. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions ofthis resolution. Section 3. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this ___ day of ________ -------', 2013 . Page 10f2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 ATTEST: APPROVED: CITY CLERK READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION THEREOF CITY ATTORNEY Page 2 of2 MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Liebman: Commissioner Newman: Commissioner Harris: Commissioner Welsh: Sponsors Contact · .. a division of Firepower Displays SPECTACULAR CUSTOM FIREWORKS DISPLAYS FOR ANY OCCASION CONTRACT FOR FIREWORKS DISPLAYS City of South Miami Maria Stout-Tate Date of Display Location July 4,20131 July 5,2013 (Rain Date) Palmer Park Time Duration Show Price Deposit Remarks After Dusk-approx. 9:15 PM Approx 12-15 minutes $8,000 $4,000 We the undersigned, being interested in a fireworks display for City of South Miami agree to pay a price of $8,000 for the display agreed upon, which will be furnished by Fireworks Displays Unlimited, LLC. The undersigned, intending to be legally bound, agree as follows: 1. Sponsor to make a deposit payment of 50% of the contact price upon signing of contract. but no later than 30 days prior to display. 2. In the event Sponsor shall fail to pay any sum when due under the terms of this contract, Sponsor shall pay, in addition to such amount, interest at the rate of 1-1/2% per month on the unpaid amount from the original due date. Sponsor does further agree that it shall pay Fireworks Display's reasonable attorney fees and court costs in the event Fireworks Displays shall commence suit or incur fees to compel Sponsor to pay any sums due hereunder or otherwise as a result of Sponsor's default of any of the terms and provisions herein contained. 3. SPONSOR'S AGENT: Steven Alexander . City Manager and/or Maria E. Stout·Tate, Special Events Coordinator be designated as sponsor's agent to whom all questions and inquiries shall relay all questlons and inquiries. Sponsor's agent shall be the only agent of sponsor authorized to request rescheduling of the delivery and exhibition of the fireworks on the part of the sponsor. 4. If event is on land, sponsor to furnish police and/or crowd security personnel, provide proper parking supervision , and [nsure adequate patrol of the safety zone as marked and secured by the sponsor until Fireworks Displays Unlimited , LLC advises that it is no longer necessary. Fireworks Displays Unlimited, LLC is not responsible for clean-up of land -bas ed shows other than company equipment, supplies and packing materials. A land based fireworks show produces debris . Sponsor shall be responsible for the clean-up of any such debris. 5. If event is over water, Fireworks Displays Unlimited will be responsible for marine permit, and for control of safety zone 6. Fireworks Displays Unlimited, LLC . reserves the right to stop the display in the event persons, vehicles or animals enter the secured safety zone and security is unable or unwilling to remove them and enforce the safety regulations. 7. Fireworks Displays Unlimited, LLC. will furnish all applicable licenses, permits and $1 ,000,000 liability insurance and pyrotechnicians for your electronically fired display. 8. NOTE: In accordance with local regulations and ordinances, fireworks displays shall not take place later than 10:30pm unless approval is obtained from the governing authority. The restrictions shall not be applicable with regards to holidays such as December 31, January 1, or other national holidays. If for some .reason, shoot time does not occur before the allotted time and shoot is cancelled due to local authority or expiration of permit, Sponsor is liable for full payment of display. 9. Hold harmless Fireworks Displays Unlimited, LLC . from any claims that do not directly relate to damages produced by its staff, equipment or pyrotechnic material. 10 . CREDITS : As a material inducement to Fireworks Displays agreeing to enter into this agreement, Sponsor shall give Fireworks Displays program . credit .as sole fireworks supplier and producer in all press releases, advertising, and any other program announcements, printed or otherwise. 11. If show is canceled, sponsor is responsible for any permit, fire watch or barge/tug fees , if applicable. Additionally, sponsor will be responsible for load in/load out expenses not to exceed 50% of budget. If show is stopped while in progress for any reason, Sponsor will still be responsible for contract amount minus the cost of material not discharged. 12 . If wind exceeds 20 miles per hour, fireworks display will be postponed to an agreed date between sponsor and Fireworks Displays Unlimited, LLC . 13. Rain date policy is a follows: Postponement time is 11 :30am day of display. 14. If the delivery and/or exhibition of the fireworks are postponed by reason of inclement weather, it shall be fe-scheduled to the Inclement Weather Date set forth by Sponsor. 15. IMPORTANT NOTE: Items listed in this proposal assume a firing area that conforms to NFPA Code 1123-1995, which states that there must be at least 70 feet per inch of shell diameter betweell firing site and any spectators, cars or buildings. This program requires a safety zone that has a radius of 350 feet because of the inclusion of 5-inch shells. Adjustments will be made to the content of this program if necessary to conform to NFPA 1123-1995. **Fireworks Displays Unlimited, LLC, upon acceptance of this contract in writing, agrees to fulfill the contract in a workmanlike and professional manner. City Attorney Read and Approved as to form, legality, language and execution thereof Date Sponsor Fireworks Displays Unlimited , LLC. Gary Avins, President ASSORTED MINES, ASSORTED COLOR, PEONIES & CHRYSANTHEMUMS -bursts resembling a round and weeping flower pattern, WHISTLES -a break of color, followed by whistles , SCREAMING DRAGONS -a break of bright magnesium colors followed by loud screaming whistle, GOLD FLITTER, SILVER OR GLITTER CROSSETTES -exploding comets crackling into crisscrossing effects, FANCY STAR SHELLS -Assorted brilliant colors in various patterns, SPIDERWEBS -long hanging fine webs of gold or silver, TOURBILLIONS -titanium silver spinning effects, RINGSHELLS -assorted ring patterns of different colors of one, two, three or five different colors, GOLDEN, SILVER, GLITTERING OR CRACKLING PALM TREES -a palm tree image with trunk-like different forms, ASSORTED TWO and THREE COLOR CHANGING CHRYSANTHEMUMS & PEONIES -two or three distinct color changes that resemble a round and weeping flower pattern, STROBES -a variety of bright twinkling shells, ASSORTED COLOR BROCADES -a dense golden, silver or assorted color effect ending at the tips with an umbrella-like canopy cascading and falling low, MUL TI·BREAK SALUTE SHELLS -a variety of salute effects that incorporate multiple powerful reports into the display , ASSORTED COMETS, bright luminous thick tail with comet-like appearance with various colors, ASSORTED TIGERTAILS, similar to comets, ASSORTED MINES, projects various types of effect and colored stars that are launched and ignited at a low altitude, TITANIUM SALUTES -these shells explode into a burst of brilliant white lights and booming reports, ASSORTED COLOR & CRACKLING EFFECTS -assorted color peonies and chrysanthemums with crackling effects, WILLOWS -very fine lines with an umbrella like effect cascading slowly, ETC. OPENING BODY FINALE TOTAL SHELLS 2.5" SHELLS 72 72 144 3" SHELLS 120 300 420 4" SHELLS 18 198 72 288 5" SHELLS CAKES 600 shots 1200 shots 1800 shots Stout-Tate, Maria From: Mason Meyer [masonmeyer@zambellifireworks.com] Sent: Tuesday, May 07, 20132:33 PM To: Stout-Tate, Maria Subject: RE : Cost for 2013 Fireworks show (QuoteO Probably about $12,500 turnkey. Mason Mason Meyer Regional Manager Zambelli Fireworks 1 West Camino Real Blvd Ste 100 Boca Raton, Fl33432 (561) 395-0955 (0) (561) 886-8626 (C) masonmeyer@zambellifireworks.com Page 10f3 FIREWORKS PHOTOS, VIDEOS AND WHAT'S HAPPENING AT ZAMBELLI GO TO: http://www.facebook.com/ZambeIIiFireworks From: Stout-Tate, Maria [mailto:MStoutTate@southmiamifl.gov] Sent: Tuesday, May 07,2013 1:53 PM To: Mason Meyer Subject: RE: Cost for 2013 Fireworks show (QuoteO Thank you ... it would be for the Fourth of July. Could provide me with a quote so that I have some type of cost comparison? I appreciate it. Thanks for your help. 5/7/2013 ---<._-- Sponsors Contact Date of Display Location Time Duration Show Price Deposit Remarks LIGI-IT p R o 7371 NW 54 St Miami, FI33166 s Tel (305) 760.4969 Fax (786) 419.4959 Contract for 4th of July Fireworks Celebration City Of South Miami Maria E. Stout-Tate July 4th , 2013 Approximately 9:00pm 8-10 minutes $8,000.00 $4,000.00 We the undersigned, being interested in a fireworks display for City Of South Miami agree to pay a price of $8,000.00 for the display agreed upon, which will be furnished by Light FX Pros, LLC. The undersigned, intending to be legally bound, agree as follows: 1. Sponsor to mak e a deposit payment of 50% of the contact price upon signing of contract. but no later than 30 days prior to display. 2. In the event Sponsor shall fail to pay any sum when due under the terms of this contract, Sponsor shall pay, in addition to such amount, interest at the rate of 1-1/2% per month on the unpaid amount from the original due date. Sponsor does further agree that it shall pay Light FX Pros, LLC. reasonable attorney fees and court costs in the event Light FX Pros, LLC. shall commence suit or incur fees to compel Sponsor to pay any sums due hereunder or otherwise as a result of Sponsor's default of any of the terms and provisions herein contained. 3. SPONSOR'S AGENT: Steven Alexander, City Manager and lor Maria Stout-Tate Special events coordinator shall be designated as sponsor's agent to whom all questions and inquiries shall relay all questions and inquiries. Sponsor's agent shall be the only agent of sponsor authorized to request rescheduling of the delivery and exhibition of the fireworks on the part of sponsor. 4. If event is on land, sponsor to furnish police and/or crowd security personnel, provide proper parking supervision, and insure adequate patrol of the safety zone as marked and secured by the sponsor until Light FX Pros, LLC. advises that it is no longer necessary. 5. If event is over water, Light FX Pros, LLC. will be responsible for marine permit. The Sponsor will 'IRIPOWIR DI!PlAY! UNlIMITID, INt. SPECTACULAR CUSTOM FIREWORKS DISPLAYS AND SPECIAL FX FOR ANY OCCASION Sponsor Contact Date of Display Location Time Duration Show Price Deposit Remarks STRICTLY ELECTRONICALLY FIRED DISPLA YS CONTRACT FOR FIREWORKS DISPLAY The City of Coral Gables Fred Couceyro July 4th , 2013 The Golf Course at the Biltmore Hotel; Coral Gables, FL Promptly 9:00 p.m. 20 minutes $ 25,000.00 $ 12,500.00 Includes mailing of neighborhood notification and all pefmits. Sponsor is responsible for clean-up of golf course. Full access to Golf Course no later than 12:00pm. We the undersigned, being interested in a fireworks display for The City of Coral Gables, ag~ee to pay a price of $25,000.00 for the display agreed upon, which will be furnished by Firepower Displays Unlimited, Inc: The undersigned, intending to be legally bound, agree as follows: 1. Sponsor to make a deposit payment of 50% of the contact price upon signing of contract, but no later than 30 days prior to display. 2. Sponsor to make balance of payment immediately after the display. 3. In the event Sponsor shall fail to pay any sum when due under the terms of this contract, Sponsor shall pay, in addition to such amount, interest at the rate of 1-1/2% per month on the unpaid amount from the original due date. Sponsor does further agree that it shall pay Firepower Display's reasonable attorney fees and court costs in the event Firepower Displays shall commence suit or incur fees to compel Sponsor to pay any sums due hereunder or otherwise as a result of Sponsor's default of any of the terms and provisions herein contained. 4. SPONSOR'S AGENT: Fred Couceyro shall be designated as sponsor's agent to whom all questions and inquiries shall relay all questions and inquiries. Sponsor's agent shall be the only agent of sponsor authorized to request rescheduling of the delivery and exhibition of the fireworks on the part of the sponsor. 5. If event is on land, sponsor to furnish police and/or crowd security personnel, provide proper tIRIWO.' DltISUY' ,'llf SPECTACULAR CUSTOM FIREWORKS DISPLAYS AND SPECIAL FX FOR ANY OCCASION STR/CTL Y ELECTRON/CALL Y F/RED D/SPLA YS /l./\ 'PROPOSAL FOR . /1. 0 \ v ) FIR17WDRKS DISPLAY / U Sponsors: Contact: Date: Location: Time: Duration: Price: Deposit: Remarks: City of Florida City Eugene Leon July 4th , 2013 Fasulo Park; 525 Redland Road, Florida City Approximately 9:00pm 15 minutes minimum $8,000.00 . $4,000.00 Fireworks customized to allow for space constraints. We the undersigned, being interested in a fireworks display for City of Florida City, agree to pay a price of $8,000.00 for the display agreed upon, which will be furnished by Fireworks Displays Unlimited, LLC. The undersigned, intending to be legally bound, agree as follows: Sponsor to make a deposit payment of 50% of the contract price upon sign;ngp! contract but no later than 30 days prior to display. 1. In the event Sponsor shall fail to pay any sum when due under the terms of this contract, Sponsor shall pay, in addition to such amount , interest at the rate of 1-1/2% per month on the unpaid amount from the original due date. Sponsor does further agree that it shall pay Fireworks Display's rea'sonable attorney fees and c.ourt costs in the event Fireworks Displays shall commence suit or incUr fees to compel Sponsor to pay any sums due hereunder or otherwise as a re su lt of Sponsor's default of any of the terms and provisions herein contained. 2. SPONSOR'S AGENT: Eugene Leon shall be deSignated as sponsor's agent to whom all questions and inquiries shall relay all questions and inquiries. Spon~or's agent shall be the only agent of sponsor authorized to request rescheduling of the delivery and exhibition of the fireworks on the part of the sponsor. 3 . If event is on land, sponsor to furnish poli ce and/or crowd security personnel, provide proper parking supervision and insure adequate patrol of the safety zone as marked and secured by the sponsor until Fireworks Displays Unlimited, Inc. ad vis es that it is no longer necessary. Fireworks Displays Unlimited, LLC is not responsible for cle an-up of land based shows other than compqny equipment, supplies and packing materials . A land based fireworks show produces debris . Sponsor shall be responsible for the clean - up of any such debris. "RIWORlCt DltPlAYt UNlIMITID, llt SPECTACULAtR FIREWORKS DISPLAYS AND SPECIAL FX FOR ANY OCCASION STRICTL Y ELECTRON/CALL Y FIRED DISPLA YS Sponsors Contact Date of Display Inclement Weather: Location Time Duration Show Price Deposit , . PROPOSAL FOR. FIR.6WOR.KS ' :J:)IS'PLA Y City of Homestead John Weiss July 4,2013 July 5,2013. Homestead Miami Speedway Approximately 9:00pm Approximately 20 minutes ,$14,500.00 $7,250.00 We the undersigned, being interested in :a fi reIN, ° rk's 'display for City of HOrl1estead agree to pay a price of $14,500.00 for the display agreed upon,which will be furnished by Fireworks Displays Uniimited, LLC. ' " The undersigned, intending to be legally bound, agree as follows: 1. Sponsor to make a deposit payment of 50% of the contact price upon signing of contract. but no later than 30 days prior to display 2. In the event Sponsor shall fail to pay any sum when due under the terms of this contract, Sponsor shall pay, in addition to such amount, interest at the rate of 1 % per month on ,the unpaid amount from the original due date. SPONSOR'S AGENT: Eric Weiss shall be designated as sponsor's agent to whom all questions and inquiries shall be relayed. Sponsor's agent shall be the only agent of sponsor authorized ,to request rescheduling of the delivery and exhibition of the fireworks on the part of sponsor. 3. If event is on land, sponsor to furnish police and/or crowd security personnel, provide proper parking supervision and insure adequate patrol of the safety zone as marked and secured by the sponsor until Fireworks Displays Unlimited, LLC advises that it is no longer necessary. Fireworks Displays Unlimited, LLC is not responsible for clean-up of land-based shows other than company equipment, supplies and packing materials. A land based fireworks show produces debris. Sponsor shall be responsible for the clean-up of any such debris. 4. If event is over water, Fireworks Displays Unlimited will be responsible for marine permit. The Sponsor will be responsible for control of safety zone. C ily of Homestead 7!O·tI13 2013-05-07 11:57 eMS PARKS & REC 3058055077 » '1IIWOllft Dltltll Y! U"lIMITID, llC SPECTACULAR CUSTOM FIREWORKS DISPLAYS AND SPECIAL FX FOR ANY OCCASION Sponsors Contact Date of Display Location Time Duration Show Price Remarks STRICTL Y ELECTRON/CALL Y FIRED DISPLAYS PROPOSAL FOR FIREWORKS DISPLAY City of Miami Springs Ron Gorland July 4th , 2013 Miami Springs Golf Course Approx. 9:00pm Approximately 18-20 minutes $15,000.00 We the undersigned, being interested in a fireworks display for City of Miami Springs, agree to pay a price of $15.000.00 for the display agreed upon, which will be furnished by Fireworks Displays Unlimited, LLC. The undersigned, intending to be legally bound, agree as follows: 1. Sponsor to pay balance in full no later than 15 days after date of display. P 3/9 2. In the event Sponsor shall fail to pay any sum when due under the terms of this contract, Sponsor shall pay, in addition to such amount. interest at the rate of 1-1/2% per month on the unpaid amount from the original due date. Sponsor does further agree that it shall pay Fireworks Displays' reasonable attorney fees and court costs in the event Fireworks Displays shall commence suit or incur fees to compel Sponsor to pay any sums due hereunder or otherwise as a result of Sponsor's default of any of the terms and provisions herein contained. 3. SPONSOR'S AGENT: Ron Gorland shall be designated as sponsor's agent to whom all questions and inquiries shall relay all questions and inquiries. Sponsor's agent shall be the only agent of sponsor authorized to request rescheduling of the delivery and exhibition of the fireworks on the part of sponsor. 4. If event is on land, sponsor to furnish police and/or crowd security personnel, provide proper parking supervision and insure adequate patrol of the safety zone as marked and secured by the sponsor until Fireworks Displays Unlimited, LLC. advises that it is no longer necessary. A fireworks display may produce debris as displays take place In the dark; Fireworks Displays Unlimited, LLC cannot be responsible for clean-up of land based shows other than company equipment, supplies and packing materials.