10TO:
FROM:
DATE:
SUBJECT:
BACKGROUND:
GRANTOR:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
South Miami
bOd ilnp
2001
Steven J. Alexander, City Manager
Agenda Item NO.:J.{) April 5, 2013
A Resolution authorizing the City Manager to renew and execute the contract to pay the
salary and vehicle compensation for the Deputy Director of South Florida HIDT A, Widell,
LLC, from the South Florida High Intensity Drug Trafficking Areas (SFLHIDT A) grant in
the amount of$77,910.00.
The SFLHIDT A is a component of a group of federally funded task forces combating drug
use and trafficking throughout the United States. This grant will support initiatives
designed to implement the strategy proposed by the Executive Board of SFLHIDT A and
approved by the Office of National Drug Control Policy (ONDCP). While SFLHIDT A
requires the services of a Deputy Director, this organization is sponsored by federal grants
and does have the financial mechanism to perform payroll functions. Therefore,
SFLHIDT A requires a municipality that is not participating in the same retirement system
with that of the employee to act as a disbursing agency. The City of South Miami desires
to assist and support its federal law enforcement partners, of which SFLHIDT A is one.
The City of South Miami was awarded a grant in the amount of $77 ,910.00 from the High
Intensity Drug Trafficking Areas (HIDT A) Program with a grant period from May 1, 2013
to September 30, 2013, a five (5) month period. The City of South Miami will disperse the
sum of which are: Sixty-two Thousand, Eight Hundred and four Dollars ($62,804.00) in
salary and Three Thousand, Five Hundred ($3,500.00) in vehicle compensation to the
Deputy Director of SFLHIDT A, Widell LLC. The City of South Miami is a political
subdivision of the State of Florida, which agrees to act solely as a financial intermediary
and disbursing agent on behalf of SFLHIDT A and the Contractor and will be compensated
in the amount of$I,558.20, (2% of the Award amount).
South Florida High Intensity Drug Trafficking Areas (HIDT A) Program
GRANT AMOUNT: $77,910.00
GRANT PERIOD:
ATTACHMENTS:
May 1, 2013 through Sept. 30, 2013
o A ward Letter
D Contract
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RESOLUTION NO. __ _
A Resolution authorizing the City Manager to renew and execute the contract to
pay the salary and vehicle compensation for the Deputy Director of South Florida
HIDTA, Widell, LLC, from the South Florida High Intensity Drug Trafficking
Areas (SFLHIDTA) grant in the amount of $77,910.00
WHEREAS, the SFLHIDT A is a component of a group of federally funded task forces
combating drug use and trafficking throughout the United States.
WHEREAS, this grant will support initiatives designed to implement the strategy proposed by
the Executive Board of SFLHIDTA and approved by the Office of National Drug Control Policy
(ONDCP); and
WHEREAS, the SFLHIDT A requires the services of a Deputy Director; and
WHEREAS, the City of South Miami was awarded a grant in the amount of $77,91 0.00 from the
SFLHIDTA Program with a grant period from May 1, 2013 to September 30,2013; and
WHEREAS, the City of South Miami will disperse the sum of which is Sixty-two thousand and
eight hundred and four dollars ($62,804.00) in salary and Three Thousand, five hundred dollars
($3,500.00) in vehicle compensation to the Deputy Director of SFLHIDT A, Widell LLC; and
WHEREAS, the City of South Miami is a political subdivision of the State of Florida, which
agrees to act solely as a financial intermediary and disbursing agent on behalf of SFLHIDT A and the
Contractor and will be compensated in the amount of(2% of the award) $1,558.20.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The Mayor and City Commission authorize the City Manager to renew and execute
the contract to pay the salary and vehicle compensation for the Deputy Director of South Florida HIDT A,
Widell, LLC, in the amount of$77,910.00. The contract is attached.
Section 2: This resolution shall be effective immediately after the adoption hereof.
PASSED AND ADOPTED this __ , day of ___ , 2013.
ATTEST: APPROVED:
CITY CLERK
READ AND APPROVED AS TO FORM
LANGUAGE, LEGALITY AND
EXECUTION THEREOF:
CITY ATTORNEY
MAYOR
Commission Vote:
Mayor Stoddard:
Vice Mayor Liebman:
Commissioner Harris:
Commissioner Newman:
Commissioner Welsh:
Aprilll,2013
NATIONAL HIDTA ASSISTANCE CENTER
11200 NW 20th St., Suite 100 Miami, Florida 33172
Phone (305) 715 7600
Fax (305) 715 7615
1Dww.nhac.org
Honorable Mayor and Commissions,
I regret that I cannot attend today's meeting to speak to you in person about the merits of
working with the South Florida HIDTA as the grant recipient for the Deputy Director's
position. As the Director of the National HIDT A Assistance Center I have the opportunity to
observe the successful application of the HIDTA model in all twenty-eight regions of the
country.
The "model" offers the opportunity for each community to give input on the definition of the
"regions" narcotics threat and defmes strategies to combat the trafficking of illegal narcotics in
our communities. The model recognizes that to combat drug traffickers in the region and in
anyone community, we must work collaboratively with our Federal, State, Local and Tribal
Partners.
To accomplish the mission, the HIDTA model asks each member of the community of law
enforcement agencies to contribute to the process. One of the many ways communities can
contribute is to assume the responsibility for contracting one or more of the key HIDT A
Personnel who organize the day-to-day efforts of the local program office.
Last year, the City of South Miami elected to support the South Florida HIDT A Program by
assuming the contract for the Deputy Director's position. The Deputy is one of the important
leaders responsible to assure the HIDT A stays focused on its mission and meets the stated
performance goals. Today, the City Manager places in front of you a request to extend the
contract and allow the Deputy Director to continue his efforts on behalf of the HIDT A
Program.
I sincerely appreciate the support you have given to the community and encourage your
continues collaboration on this matter. In the end if everyone works together the outcome is a
safer community for our families.
R.espectfull Y yours, ~ _A-~f!~J)t{~. Wil~ector
National HIDTA Assistance Center
t t 200 NW 20th St
Miami, PI 33172
Request for Support from the South Miami Police Department
In February 2012, The South Florida HIDTA requested that South Miami assist it by contracting for the
position of HIDTA Deputy Director. The current Deputy Director, Joel Widell, has been a contract
employee of the City of South Miami since May, 2012, with the current contract expiring at the end of
April, 2013. The South Florida HIDTA would like to renew the contract until next fiscal year, a five (5)
month period, May 1,2013 through Sept. 30,2013.
As in the past, the proposed contract would be HIDT A grant funded, with South Miami being the direct
recipient of the funding. The contract is to be between South Miami and the Deputy Director.
South Miami is an active and long-time participant in the SFLHIDT A Program.
There is a one million dollar liability insurance policy, paid for by HIDTA that covers the position of
Deputy Director.
Note that the position of Deputy Director IS non-sworn and does not supervise or oversee law
enforcement operations.
The SFLHIDT A Executive Committee approved the concept of a contracted Deputy Director at the
September 20, 2011 Executive Committee meeting. The motion to approve this action was passed
unanimously.
The City receives a reasonable administrative fee, (2 %) and the contract is worded in such a
fashion that there would be no financial obligation to the City of South Miami should HIDTA
funding be cut.
Background:
The High Intensity DRUG Trafficking Area Program (HIDT A) is a program funded by the Office of
National Drug Control Policy (ONDCP) commonly referred to as the "Drug Czar's Office. The current
Director of ONDCP is Gil Kerlikowske.
The purpose of the program is to reduce drug trafficking and production in the United States by:
• Facilitating cooperation among Federal, state, local, and tribal law enforcement agencies to share
information and implement coordinated enforcement activities;
• Enhancing law enforcement intelligence sharing among Federal, state, local, and tribal law
enforcement agencies;
• Providing reliable law enforcement intelligence to law enforcement agencies to facilitate the
design of effective enforcement strategies and operations; and
• Supporting coordinated law enforcement strategies that make the most of available resources to
reduce the supply of illegal drugs in designated areas of the United States and in the Nation as a
whole.
Total funding for the HIDTA program nationwide is $230 million dollars. The funding for the South
Florida HIOTA for FY 2013 is $13.4 million dollars, and has been at that approximate level since 2000.
Areas are designated by Congress as having narcotics trafficking activity which has either a regional
and/or national scope. The South Florida HIDTA is one of the five original HIDTA's designated in 1989.
The South Florida HIDTA (SFLHIDT A) is one of 28 different HIDT A areas around the country. The
South Florida HIDTA consists of Palm Beach, Broward, Miami-Dade, and Monroe Counties.
The SFLHIDTA has a Director who reports to an Executive Committee comprised of eighteen
representatives from SFLHIDTA-participating agencies. Nine of the representatives are from local and
state agencies, nine are from federal agencies.
The South Florida HIDT A has approximately 800 participants, which include sworn and non-sworn
personnel from federal, state, and local agencies assigned to various HIDTA task forces.
Addressing the ONDCP priorities requires that each HIDT A have an infrastructure in which to support
and house the law enforcement initiatives. The SFLHIDTA has three (3) main facilities, located in
Plantation, Miramar, and Doral. HIDTA also has approximately fifty (50) employees hired using grant
funds. These employees include analysts, translators, and administrative personnel.
HIDTA is a grant program, so all contracting, facility leasing, procurement, and employee hiring is
facilitated by fiduciary agencies with legal authority. These agencies receive HIDTA grants from
ONDCP and facilitate the services in a cooperative agreement with the SFLHIDTA.
The majority of the funding for HIDTA is done via direct grants to the Monroe Sheriff's Office, which
maintains the leases on the facilities and acts as employer for the HIDTA-funded personnel. The Monroe
Sheriff's Office has been acting in this capacity since 1995. Several other local agencies act as fiduciaries
or contract mechanisms for the SFLHIDT A.
The SFLHIDTA Director is a HIDTA-funded contract employee for the Monroe Sheriff's Office. Monroe
County also contracts with other individuals on behalf of HIDT A. As a participant in the Florida
Retirement System (FRS) they are prohibited from contracting with any individual within 12 months of
retiring under the FRS system, (this restriction applies to the Deputy Director Joel Widell).
All contracts have clauses which stipulate termination of said contract should HIDT A funding not be
available. This protects the fiduciary agencies from incurring any financial liability should HIDT A
funding disappear.
ONDCP has a sophisticated disbursement and tracking system so agencies receive funding in a timely
manner.
Oversight of the program is rigorous. The SFLHIDT A is audited by ONDCP and by the respective
fiduciary agencies on an annual basis, and has passed every audit in exemplary fashion. There are
numerous checks and balances built into the system to minimize the possibility of waste and fraud, and to
promote a transparency in the oversight of the administration f the SFLHIDT A.
South Florida HIDT A was recognized by the White House Office of National drug Control Policy as the
"HIDTA of the Year" in 2011 based on its exemplary performance.
CONTRACT FOR DEPUTY DIRECTOR OF SOUTH FLORIDA
SFLHIDTA
BETWEEN WIDELL, LLC AND THE CITY OF SOUTH MIAMI
FLORIDA
i-PURPOSE: South Florida High Intensity Drug Trafficking Areas
("SFLHIDTA") is a component of a group of federally funded task forces
combating drug use and trafficking throughout the United States. The
SFLHIDTA requires the services of a Deputy Director. Widell, LLC
("Contractor") possesses the desired skills and is willing to assume the
responsibilities of the position. The City of South Miami ("SOUTH MIAMI" or
"City") is a political subdivision of the State of Florida, which agrees to act solely
as a financial intermediary and disbursing agent on behalf of SFLHIDTA and
the Contractor.
2-PARTIES: The parties to this Contract are SOUTH MIAMI and Contractor.
The mailing address and points of contact for the parties are:
City of South Miami, Florida
Major Ana Baixauli
Telephone: (305) 668-2498
Facsimile: (305) 663-6337
E-mail: abaixauli@southmiamifl.gov
Widell, LLC
7450 SW 163 St
Palmetto Bay, FL 33157
Telephone: (954) 430-4902
Facsimile:
E-mail: JCWidell@SFLHIDTA.org
3-TERM: The term of this Contract begins May 1, 2013; it ends September 30,
2013, a five (5) month period.
4-EARLY TERMINATION FOR CONVENIENCE OF THE PARTIES:
Either party may terminate this Contract for any reason after thirty (30) days
advance written notice to the other party. .
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SFLHIDTA Deputy Director's Contract-Widell, LLC
5-SCOPE OF WORK: The scope of work undertaken by the Contractor is
attached hereto as Exhibit A
6-COMPENSATION; TRAVEL; EQUIPMENT:
A-Total Compensation and Rate of Payment: The Contractor shall be paid
in an amount equal to the GS 14-5 federal government pay scale for the locale of
Miami, Florida, plus thirty percent (30%) on an annual basis. The sum of which
is Sixty-two thousand, eight hundred four dollars ($62,804.00) which is the sum
of 5 months of payments at $12,560.80 each month. Payment shall be made on
a pro rata basis at two-week intervals throughout the term of this Contract.
Contractor's annual compensation rate shall increase in an amount equal to any
increase in the GS 14-5 federal government pay scale for the locale of Miami,
Florida, plus thirty percent (30%) during the term of this Contract. Such
increases will be effective on the same day they are effective in the federal pay
scale. The City shall not be responsible for insuring that this provision is
monitored or enforced.
B-Vehicle Allowance: Contractor will be paid a $700 vehicle allowance
each month. The vehicle allowance will be changed in the event of any change in
ONDCP vehicle allowance policy. Fuel for official travel will be provided
separately by the SFLHIDTA. The City shall not be responsible for insuring that
this provision is monitored or enforced.
C-Procedure for Submitting Invoices: Each month, Contractor shall
submit a written invoice containing a description of the work performed and an
accounting of the expenses of authorized travel. . After review and approval by
the SFLHIDTA Director, the invoice will be forwarded to the SOUTH MIAMI
Finance Department for payment.
D-Contractor is an independent contractor and sets his own hours. His
compensation is not reduced or increased based upon work hours. Nevertheless,
for scheduling purposes, the parties agree that Contractor is entitled to be away
from the office and free of any contractual obligation on a schedule consistent
with the annual leave, sick leave and holidays as provided under the policies of
the United States Office of Personnel Management, based on Contractor's
cumulative prior service with the government. The City shall not be responsible
for keeping track of Contractor's hours or insuring his compliance with the
aforementioned policies.
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SFLHIDTA Deputy Director's Contract-Widell, LLC
E-Office: SFLHIDTA shall provide the Contractor with an office and
necessary office furnishings, equipment, and accouterments for Contractor to
perform the required services within a SFLHIDTA facility. City shall not be
liable to the Contractor if SFLHIDTA fails to comply with this provision of
the contract.
F-Cellular telephone. Contractor will be provided with a cellular
telephone for use during official SFLHIDTA business. The phone will be
provided and paid for directly by the SFLHIDTA and City shall not be liable to
the Contractor if SFLHIDTA fails to comply with this provision of the
contract.
7-S0UTH MIAMI LIABILITY CONTINGENT UPON AVAILABILITY OF
FEDERAL FUNDS:
A-Role of SOUTH MIAMI: The parties acknowledge that the sole role of
SOUTH MIAMI is merely that of a disbursing agent. SOUTH MIAMI is not
and will not be receiving the benefit of any of the services performed by the
Contractor. All services provided by the Contractor are for the benefit of
SFLHIDTA. SOUTH MIAMI is merely the disbursing agent for SFLHIDTA.
B-Limitation of Liability: It is agreed that all financial obligations of
SOUTH MIAMI hereunder shall be met exclusively with funds provided by the
government of the United States of America and that no general funds of
SOUTH MIAMI are available or may be used to satisfy any obligation arising
from this Agreement. The Contractor does not enter into this Contract in
reliance upon the funds, assets, or taxing authority of SOUTH MIAMI, Florida.
In the event that appropriate federal funds are not authorized and available
to pay Contractor for services performed or expenses incurred pursuant to this
Contract, the Contractor agrees that SOUTH MIAMI shall have no legal or
fmancial obligation to the Contractor whatsoever. In any event, the City shall
have no fmancial obligation to the Contractor other than as disbursing agent.
8-GOVERNING LAW AND VENUE: This Contract shall be construed,
interpreted, and governed by the laws of the State of Florida. Venue for any
litigation arising out of this Contract shall be in Miami-Dade County, Florida.
9-ENTIRE AGREEMENT: This Contract expresses the complete and final
understanding of the parties hereto. All negotiations and representations not
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SFLHIDTA Deputy Director's Contract-Widell, LLC
included herein or referred to herein are hereby abrogated and have no further
force or effect. There are no "private" or "side agreements." This Contract
cannot be changed, modified, or varied except by a written instrument signed by
both parties.
10-INDEMNIFICATION: The Contractor agrees to hold harmless, indemnify
and defend the South Miami from any and all loss, damage, claim or judgment
arising out of the provision of services pursuant to this Contract.
ll-PARAGRAPH HEADINGS NOT DISPOSITIVE: The headings given the
paragraphs and other subdivisions of this Contract are for ease of reference only
and are not dispositive in the interpretation of Contract language.
l2-NO PRESUMPTION AGAINST DRAFTER: The parties acknowledge that
this Contract has been freely negotiated by both parties, and that, in any dispute
over the meaning, interpretation, validity, or enforceability of this Contract or any
of its terms or provisions, there shall be no presumption whatsoever against
either party by virtue of their having drafted this Contract or any portion thereof.
l3-PROHIBITION AGAINST ASSIGNMENT: The duties and rights of the
parties under this Contract may not be assigned in whole or part to any third
party without the prior written consent of both parties.
l4-REPRESENTATIONS OF THE CONTRACTOR:
A-Records retention: The Contractor will maintain and make available to
SOUTH MIAMI records sufficient to permit a proper audit of the Contractor's
performance of this Contract. However, nothing contained herein shall obligate
the City to perform any audits.
B-Prior contracts: The Contractor represents that Contractor has never
had a contract, bid or proposal rejected, suspended, or cancelled due to any
allegation of a failure to comply with any federal, state or local government law or
regulation regarding competitive bidding or auditing or accounting standards.
lS-INDEPENDENT CONTRACTOR STATUS:
A-The Contractor is an independent contractor and not an employee of
the South Miami. The Contractor shall determine Contractor's methods of
production.
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SFLHIDTA Deputy Director's Contract-Widell, LLC
B-The Contractor's compensation is based upon performance of duties as
Deputy Director. It is not based upon time spent in completing any particular
task.
C-The Contractor is free to perform work outside this Contract subject to
the notice provisions of Section 17. Contractor is solely responsible for the
payment of income taxes, social security payments, Medicare obligations, and as
all other financial obligations incumbent upon Contractor because of receipt of
compensation under this Contract.
16-GIFTS AND UNAUTHORIZED COMPENSATION: The Contractor and
any Relative of the Contractor, or any business in which the Contractor has a
financial interest, must not accept or solicit any gift or unauthorized
compensation from any person, firm or entity doing business with or soliciting
business from a SFLHIDTA or any of the constituent agencies of a SFLHIDTA.
A "gift" includes any item of value, including without limitation:
-Forgiveness of indebtedness;
-The use of tangible or intangible personal property;
-The use of real property, such as houses, apartments or hotel rooms; and
-Personal services for which the person providing the service normally
charges a fee.
A "gift" does not include:
-Food or beverages consumed at a single sitting or event;
-Discounts or preferential terms for goods or serVices available to all
government employees or to the public at large;
-Awards, plaques, certificates, trophies, or similar personalized item of little
intrinsic value given in recognition of service by Contractor;
-Commercial loans on terms generally available to the public;
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SFLHIDTA Deputy Director's Contract-Widell, LLC
-Pension and other benefits resulting from continued participation in an
employee benefits plan maintained by a former employer;
-Anything provided direcdy to the Contractor by SOUTH MIAMI or
SFLHIDTA;
-Transportation or lodging used in connection with authorized official
travel and disclosed to the government; or
-Anything paid for at market value.
"Unauthorized compensation" means any payment or receipt of a benefit
from any person, firm, or entity doing business with or soliciting business from a
SFLHIDTA or any of the constituent agencies of a SFLHIDTA, without the
knowledge and express consent of the government.
"Relative of Contractor" means any person related to Contractor as father,
mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece,
husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-
in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother,
stepsister, half brother, half sister, grandparent, great grandparent, grandchild,
great grandchild, step grandparent, step great grandparent, step grandchild, step
great grandchild, person who is engaged to be married to Contractor or who
otherwise holds himself or herself out as or is generally known as the person
whom Contractor intends to marry or with whom he intends to form a
household, or any other natural person having the same legal residence as
Contractor.
i7-S0LICITATION OF EMPLOYMENT: During the term of this Contract,
Contractor must not solicit any paid work for Contractor or Relative of
Contractor from any person, firm or entity doing business with or soliciting
business from a SFLHIDTA or any of the constituent agencies of a SFLHIDTA
without the prior consent of SFLHIDTA. If Contractor or any of Relative of
Contractor is offered such paid work, the offer must be reported to SFLHIDTA.
is-CONFLICTS OF INTEREST; DUTY TO DISCLOSE: The Contractor
must, prior to the execution or extension of this Contract and throughout its
term, make written disclosure to SOUTH MIAMI and SFLHIDTA of any actual
or potential conflict of interest involving the Contractor or any Relative of
Contractor and any person, firm, or soliciting for or doing business with SOUTH
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MIAMI, SFLHIDTA, or any of the constituent agencies of SFLHIDTA. A
"conflict of interest" means any business relationship or other situation where a
reasonable person might perceive that the private interests of the Contractor or
Relative of Contractor could lead to disregard of the interests of SOUTH
MIAMI or SFLHIDTA.
The Contractor must not disclose procurement information or proprietary
contractor information to any person, firm, or entity not employed by SOUTH
MIAMI or SFLHIDTA during any federal, state, or local procurement process.
19-REPORTING BRIBE OFFERS: The Contractor will inform SOUTH
MIAMI of any bribe offered to Contractor or SOUTH MIAMI or SFLHIDTA
personnel. Notification will be made as soon as practical consistent with sound
criminal investigative practice.
20-0WNERSHIP OF WORK: PRODUCT: SOUTH MIAMI owns all rights,
including without limitation patent and copyrights, to all work produced by
Contractor pursuant to this Contract. ''Work'' includes, without limitation, data,
computer programs, documentation, reports and memoranda, electronic
documents, presentations, curricula, handouts, slides, photographs, videotape, and
audiotape, all regardless of physical or electronic form or format.
21-NO UNLAWFUL DISCRIMINATION OR SEXUAL HARASSMENT;
OBLIGATION TO REPORT:
A-The parties will not unlawfully discriminate against any person because
of race, gender, national origin, ethnicity, religion, age, sexual preference, or
handicapping condition in connection the business of the Contractor,
SFLHIDTA or SOUTH MIAMI.
B-The Contractor will make a written report to SOUTH MIAMI of any
instance of unlawful discrimination or sexual harassment involving Contractor or
SFLHIDTA or SOUTH MIAMI personnel. The Contractor will cooperate in
the investigation of all such complaints received by SFLHIDTA or SOUTH
MIAMI, regardless of the identity of the complainant.
22-The parties agree that Contractor has no responsibility for or authority to
engage in or directly supervise law enforcement operations.
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23-Notwithstanding anything contained in this contract to the contrary, the City
shall not be responsible for insuring Contractor's compliance with any of the
duties, obligations or responsibilities of Contractor and the City does not agree to
any duty to SFLHIDTA other than to make disbursements in accordance with
this agreement.
UNDERSTOOD AND AGREED TO THIS
ATTESTED:
By: ________________ _
Maria M. Menendez, CMC
City Clerk
Read and Approved as to Form, Language,
Legality and Execution thereof:
By: __________ _
Thomas F. Pepe, Esq.
City Attorney
Page 8oflO
DAY OF _______ , 2013.
WIDELL,LLC
By: _________ _
(Print Name Above)
CITY OF SOUTH MIAMI
By: ___________ __
Steven Alexander
City Manager
SFLHIDTA Deputy Director's Contract-Widell, LLC
EXHIBIT A
Scope of Work
Services To Be Provided By Contractor: Contractor agrees to perform the professional
services of Deputy Director, South Florida SFLHIDTA, as directed by the South Florida
SFLHIDTA Executive Committee and the ONDCP, including but not limited to the
following:
A. Develop and submit, with the Executive Committee's concurrence, the four major
requirements of the SFLHIDTA Program: Threat Assessment, Strategy, Initiatives/Budget,
and Annual Report.
B Exercise programmatic, administrative and fiscal oversight and support of all
SFLHIDTA initiatives and ensure they are in compliance with the ONDCP /SFLHIDTA
Program Guidance and other program requirements. The Deputy Director shall not
exercise operational control of law enforcement initiatives.
C. Exercise reprogramming authority consistent with the SFLHIDTA Program
Guidance.
D. Maintain accountability of all equipment purchased with SFLHIDTA funds through
an inventory system.
E. Assist SFLHIDTA agencies in establishing and recording the outputs for each
initiative and the outcomes of the South Florida SFLHIDTA.
F. Establish procedures to evaluate the contributions of each initiative to the overall
SFLHIDTA strategy.
G. Facilitate the flow of information between and among the initiatives and supporting
agencies. Promote regional and national cooperation as appropriate.
H. Provide advice to the Executive Committee concerning the status, direction and
success of the SFLHIDTA initiatives, programs and requirements from ONDCP.
I. In response to time sensitive administrative and programmatic tasking, make
decisions on behalf of the Executive Committee based upon previous direction, decisions
and knowledge of the Executive Committee.
J. Ensure continuous dialogue among members of Executive Committee. Be fair and
impartial in pursuit of projects and programs aimed at achieving the maximum benefit for
the SFLHIDTA.
K. Perform SFLHIDTA travel only to represent or fulfill requirements of the South
Florida SFLHIDTA, its Executive Committee or the national ONDCP /SFLHIDTA
program.
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L. Perform additional duties / requirements identified by the
Executive Committee which must be consistent with ONDCP /SFLHIDTA
Program Guidance and deemed necessary to enhance the SFLHIDTA
Program.
M. With the concurrence of the Executive Committee, Contractor will hire staff
personnel for the South Florida SFLHIDTA, which positions have been approved and
funded by the ONDCP.
N Provide daily supervision, and other required management functions, for all staff
employees of the South Florida SFLHIDTA.
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City Manager Hector Mirabile
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
Dear Mr. Mirabile:
January 31,2013
We are pleased to inform you that your request for funding from the High Intensity Drug
Trafficking Areas (HIDTA) Program has been approved, and a grant (Grant Number
G13MIO005A) has been awarded in the amount of $77,910. This grant will support
initiatives designed to implement the Strategy proposed by the Executive Board of the
South Florida HIDTA and approved by the Office of National Drug Control Policy (ONDCP).
The original Grant Agreement, including certain Special Conditions, is enclosed. By accepting
this grant, you assume the administrative and financial responsibilities outlined in the enclosed
Grant Conditions, including the timely submission of all financial and programmatic reports,
the resolution of audit findings, and the maintenance of a minimum level of cash-on-hand.
Should your organization not adhere to these terms and conditions, ONDCP may terminate
the grant for cause or take other administrative action.
If you accept this award, please sign both the Grant Agreement and the Grant Conditions and
return a copy to:
Finance Unit
National HIDTA Assistance Center
11200 NW 20th Street, Suite 100
Miami, FL 33172
(305) 715-7600
Or via email to your respective NHAC accountant.
Please keep the original copy of the Grant Agreement and Grant Conditions for your file.
If you have any questions pertaining to this grant award, please contact Dan Grayson at
(202) 395-6692.
Enclosures
Sincerely,
lA \ L~A(H.l r. ~JcA~/l \ e'r)
Michael K. Gottlieb
National HIDT A Director
Executive Office of the President
Office of National Drug Control Policy Grant Agreement
l. Recipient Name and Address 4. Award Number: G13MIOO05A
City Manager Hector Mirabile
City of South Miami 5. Grant Period: From 01/01/2013 to 12/3l12014
6130 Sunset Drive
South Miami, FL 33143
lA. Recipient IRSlVendor No,: 159600043IAI 6. Date: 1131/2013 7. Action
Subrecipient Name and Address 8. Supplement Number o Initial
Supplemental
2A. Subrecipient IRS/Vendor No.: 9. Previous Award Amount:
3. Project Title 10. Amount of This Award: $77,910
Management and Coordination 11. Total Award: $77,910
12. Consistent with Public Law 112-175, the Continuing Appropriations Resolution, 2013, this document
provides a total budget and spending ceiling as reflected in Block 10 of the Grant Award document,
which represents funding at the rate of 48% of the fiscal year 2012 funding level. Accordingly, the
sum of all budgets cannot exceed the award amount reflected in Block 10 of the Grant Award
document. The Office of National Drug Control Policy acknowledges that the aforementioned
funding level is below the stated budget requirements; however, additional funding cannot be made
available until enacted through public law.
13. Statutory Authority for Grant: Public Law 112-175
AGENCY APPROVAL RECIPIENT ACCEPTANCE
14. Typed Name and Title of Approving Official 15. Typed Name and Title of Authorized Official
Michael K. Gottlieb Steven J. Alexander, City Manager
National HIDTA Director City of South Miami
16. Signature of Approving ONDCP Official 17. Signature of Authorized Recipient/Date
II \ Lho. tZ \(, J/Jo4+-l ( e 'b
AGENCY USE ONLY
18. Accounting Classification Code 19. HIDT A AWARD
DUNS: 24628976 ONDI070DBl314XX OND6113
EIN: 1596000431AI OND2000000000 OC 410001