12To:
From:
DATE:
SUBJECT:
BACKGROUND:
EXPENSE:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
South Miami .,e,.
AIt·America Ci;
, 1111,
2001
Steven Alexander, City Manager
Agenda Item NO.:J..2.. February 22, 20 I 3
A Resolution authorizing the City Manager to expend an
amount not to exceed $7,921.20 to Galloway Office Supplies for
the purchase of new furniture for the computer lab located at
the Gibson-Bethel Community Center.
The Computer Lab located at the Gibson-Bethel Community Center
currently has outdated computers and furniture. The Community
Redevelopment Agency (CRA) has been approved to purchase eighteen
(18) new computers to be installed in the Computer Lab. Currently, we
are awaiting quotes to be provided before the purchase of those
computers can take place.
In order to effectively maximize space and create a seamless atmosphere
to learn, the purchase of suitable computer furniture is needed. The new
furniture will be positioned in a manner that is conducive to a learning
environment.
The purchase will be made through a State of Florida Contract No. 425-
001-12-1. Furniture manufacture HON is an awarded vendor on the
State contract and Galloway Office Supplies is an authorized HON
dealer.
Not to exceed $7,921.20 to account 001.2000.572.5205, Computer
Equipment, with a balance of $9,315.00.
ATTACHMENTS: Resoluti~n for approval
State of Florida Contract
Computer Lab Area Draft
Budget print out
Quote
1
2
3 A Resolution authorizing the City Manager to expend an amount not to
4 exceed $7,921.20 to Galloway Office Supplies for the purchase of new
5 furniture for the computer lah located at the Gibson-Bethel Community
6 Center.
7
8 WHEREAS, it is requested to purchase ncw furniture to be installed in the Computer lab
9 located at the (iibson-Bethcl Community Center: and,
]0
11 WHEREAS, it is essential to provide suitable furniture for the Computer lab from
12 Galloway OfTice Supplies to complinlCnt the addition or eighteen (18) new computers; mld,
13
14 WHEREAS, the City of South Miami Parks and Recreation Department will purchase
15 furniture from account numher 001.2000.572.5205 Computer Equipment with a current balance
16 of$9,31S.00.
17
J 8 NOW, THEREFORE. BE IT RESOLVED BY THE MAYOR AND CITY
19 COMMISSION OF THE CITY OF SOUTH MIAML FLORIDA THAT':
20
21 Section 1. The City Manager is herehy authorized to expend an amount not to exceed
22 $7,921.20 to Galloway Office Supplies, for the purchase of new computer furniture to be
23 installed in the Computer lab located at the Gibson-Bethel Community Center.
24
25 Section 2. The expenditure is to be charged to account no. 001.2000.572.520S,
26 Computer Equipmenl with a current balance of $9315.00.
27
28 Section 3. If any section clause. sentence, or phrase of this resolution is for any reason
29 held invalid or unconstitutional by a court or competent jurisdiction, the holding shall not ai1'ect
30 the validity o1'the remaining portions of this resolution.
31
32 Section 4. This resolution shall become dTcctiw immediately upon adoption by vote of
33 the City Commission.
34
35
36
37
38
39
40
41
42
43
44
45
46
PASSI::D AND ADOPTED this ,2013.
ATTEST: APPROVED:
CITY CLERK MAYOR
READ AND APPROVED AS TO FORM. COMMISSION VOTE:
LANGUAGE, LEGALITY AND Mayor Stoddard:
EXECUTION THEREOF Vice Mayor Liebman:
47 ('ommissioner Newman:
48 Commissioner Harris:
49
50
CITY ATTORNEY Commissioner Welsh:
Hone
;:"Iorida 425'()Ol.12·1
Effective through March 1 2016
Sv-teme &. Vertical &. Lateral TabIN 711·11. Meta! Ollaklnll &. HON Branded Seating Select bUyx Branded
Peds. FllnJSlor&ge Compub,r Support 711·2, Veneer &. 111·16, 111·17. Seat!ng &. Tables
ThI. Total Onder at Llet 711·' 711·3 Laminate Caugoode 711-8 &. 711·9 111·18,711·19 711.11 &. 111·18
$0 • $12<1,999 72.3% 6 1 7~,4;, 59.7% 5.9: 70 It , 6~ 7'c)/r
$125.000 and above 7t,3~~ 7' 3'f 64 7~h 6..! "':":':. 647", •.
T@blu, Mett! QUItIOI! & Coroovt" §'~JI.r1!,,@mfn't9 C~ugo~.
~D500 Sene-So 10700 Senes, 94-000 S!'!':ies Lam:nat.e Bockcase:s VO} AnnCou~ce Arri>o'e Veneet Scokcsscs DarJ( Ave~'.)e }e')e-e~ :c..'er:r;sy~ .. tsr'\'a t\ve~iJe
.A,c~J',nty Tab!es. A,'r\ve Tabies Hospitaht)" ia:Jles. Muddle iab!es. OC'\:8$ional Tabtes {laMinate i'!l"jQ ve!'l.eer'i Park. Avenue Pe'":.!lsyb.:ar"a Ave'lu€ i"abtes
Preside Tables. Attune F23B Park Avenue Lamml!te \/alido V!(.mity 3..1.000 Ser:es. 3800(: StF\eS Mer,tof Metr~ S6000 Se1teS .A:1)l..!stable He!gt:~ 7ral""'''~ T~bi1!'S
Esser.tie! "ouMations Utility Tabies
Sy'l!!!lf & Ptsll,;
inlf\!lw System, A.bound System. S)~phc~ty \l SysteM. 8r;gade Pedes-tats E~oark .Peoestals!"lo ;:'jS9,hlP Petie8itars
t!ON Branded ~
ncr
:'onvera Lounge !nvrtatJC:fl Lounge PerpetuaL RIley Vers.arit. 7700 Series 7S00 Sene~ Boda 4030 Ser;es 4040 Senes Ofacr: Stacio;,aways :eras COr""1~O~rasr (:.:;f1verge;-:r:e
"3. FoIo;ng Chairs Gan".ut '~'1illo". Laurus V'rus. Nucleus Pagooa Pew!!!,,!>1 N!lstmg. P<llow-Sofj ProfiCiency DyraO'l>{j R"sol"Mn SenSible Seat,nll
So!utK:Jns TiempO \Jnar,lmous \1011 5720 2300 Se~\es. 2400 Sene$.., 29CO Senes 5540 Senes. 5550 $ene£ Camble Mead-owt,fook 'Ps;w; .Avef">ue Ajar;~ AJL!r~
11'$" &. I.!ttral fllu!Stora!lt;
Total Onder at Ust
SO • $2<\,999
$25.000 and .Ix>....,
'::-22 F"23C F24. :"'3t1lf&I Ft~s Metal 800kcases ~etaj Qverf*es Sh-e1f Fdes \/e1!ca! Fiies t..~1)c \/tSUB! Cat1s Jesl( Towe~s ;: 1)0 To· .... 'e r >;v!th BookcaS!1 ;:!1e T c-we,.t Storage ':abl'1e~t Persc'"la;i Sto~ag!l "/c
Edut.tIO!l;
Ac;compii&h Prohc",nci. SmartUn~
BaVill Brandes! Seating &. Table,;
Seit'ct b.s)'l( Confe""nce Tables e,d select bas)'l( Seatng ""ooel,
Updated 8.1-2012
Education
71·302
59.7%
5'
OFFICE SUPPLIES • EQUIPMENT • FURNITURE
Galloway Office Supply & Furniture Inc
10201 NW 21 Street. Miami, FL 3317
Tel: (305l591~1616 Fax: (305) 5915655
--
e# Date Customer Order Number ,-
2/15/2013
Quote to
CARL WILLIAMS
ASSISTANT DIRECTOR FOH PARKS AND RECREATION
CITY OF SOUTH MIAMI
5800 SW 66TH STREET
MIAMI,FL.33143
Terms: P: 305668,7232
C: 786·2003116
line Quantity f--,---+---=---...:.:-+-----------~ .. ---
1 6 HMT2484E.G.HUDDLE TABLES 84" X24" W/TW OGROMM
ETS.FINISH AND LAMINATES TO BE SELECTED
2 6 HMBFLlP24XL,CFUP TOP BASE W/CASTERS PA INT FINISH
TO BE SELECTED
3 19 H5903.H TASK PNEUMATIC CHAIH NO/ARMS. FABRIC AND
FINISH TO BE SELECTED.
4 1 H5995 ADJUSTABLE HEIGHT ARMS
5 1 H38155. DOUBLE PEDESTAL DESK 60" X30"l.AM lNATE &
PAINT TO BE SELECTED
6 18 H4022 LAMINA 1E KEYBOAHD PLATFORM,MIN IUM
CLEARANCE FOR MOUNTING 22" Xl7"D.LAMIN ATE TO BE
SPECIFY
7 1 DELIVERY AND INSTALLATION DURING NORMA L WORK-
l! ING HOURS MON -FRI 8:30AM-4:30 PM
TOTAL
STATE OF FL. CONTRACT# 425-001-121 ____ ...L... ____ ......J... ___ --.......:......:. ______ ~ ___________ . __ • __ _ ------
Quote authorized .~ Accepted
Quotation
Project #
Customer ff Account Rep
JORGE M.
Unit Price Extended Amount
2.15.20 1,291.20
251.07 1,506.42
134.6 2,557.40
39.9 39.90
515.03 515.03
71.73 1,291.14
720.11 720.11
7,921.20 7,921.20
, -('-
City of South Miami
Parks & Recreation
(6) 24 x 84 Tables
4'3"
t
t
Il---------.--_. I
I
; !
i
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>
> Furniture: Office and Files
Furniture: Office and Files425-001-
12-1
Effective Period 03/02/2012 through 03/01/2016
Contract Type State Term Contract
•
Contract •
Information
Contract
Documents
• ·.·Y' .. O .. O.· .. '.Ooc .•• ' Contract
Administration 850-414-6740
Commodity
Codes
•
425-650, 425-100, 425-110, 425-120, 425-140, 425-510,
425-060, 425-050, 425-770, 425-070 1 425-240, 425-300,
425-020, 425-030, 425-040, 425-090, 425-190, 425-200,
425-630,425-660,425-210,425-220,425-230,425-550,
425-900
Description
This state term contract includes for the purchase of office and
conference/public area furniture, including lateral and vertical steel files,
dispatch/91l furniture, conference or training tables, mail processing furniture,
conference or training chairs, map files, storage and presentation accessories,
reception desks, single and multiple seating units, sofas and loveseats (public
areas), and occasional tables. Fireproof files, art work and decorative lamps and
accessories are not part of this contract.
Benefits
http://w-....vv .. ;.dms.mytlorida.com/husiness opera! iOl1s/statepurchasing/wndorjnformationi... 2/14120 J 3
hlrniturc: Oni<.:c and l-iks Staklcrm (\mlraclS / Stat..: COnlra<.:lS. Agn:cmcnts and Pri<.:«_ Page :2 of 3
• Discounts of 45 to 78 percent off of list price (MSRP) for each contractor,
with average discount of 62 percent
• Additional discounts are negotiable for large quantity orders and one time
delivery of large single orders
• 90-day delivery time (some Quick Ship)
• Delivery can be based on GSA terms
• Statewide coverage
• 59 Manufacturers with over 1,500 approved servicing dealers. Certified
minority vendors available_
• Toll-free access to customer service representatives
• Wide product selection with over 100,000 items on contract. Custom
options available.
• Dedicated contractor website with prices, discounts, dealers, and LEED
green products/environmental information
• 5-year warranty coverage or manufacturer's warranty whichever is greater.
Fabric and pneumatic cylinders shall be warranted for minimum of 1 year.
• Online reporting capabilities (e.g., order tracking, usage reports)
• Priority allocation for supply constrained items
• Includes following value added services: installation, product removal, end-
of-life recycling, design services, space planning, reconfiguration,
consulting services, inventory management services, technical services
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CopyriC)lit 2013 Department
H
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IIUI"J llOVCrnmcnl UtllcC "urnl!urc Pagclof'6
CUSTOMER SlJPP01H
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SUPPORT TOOLS
State Of Florid., Instrw::tiorlS
Spur~ Vendor Nurnbe:/
GS/\ M.ltnx
Dow"lot'~d HON
: I,!
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11\ Ji ~ UOVl:mnH.:m UIllCe I' urn !lure
HON I FLORIDA SERVICING DEALERS
M
D
D AmeflCa'$ OWeD Source
o Bu~;ine~s Interiors by StapfiJs JaCr;SOf1vll!e
o BuSH10SS Intoriors by Staples -Ocala
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D Bus!r1uss. interiors by Staples . Pens3co/a
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DCompaS5 Office So!utlons
D Corporate Intoriors > WGst Bradonton
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DCSI OrriCO EnV!fOl"1rf!ents
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IlUN Uovernmenl Ollkc J'urniturc Page 4 01'6
Ci".jerrna!l Mdler VVorkpiace
Dlnteorateo Facility Systems
DMcAlcer's Office furniture-Co Inc
D fl;1yOH)ceProc1ucts .," T.a!lah~1SSCt;
D MyOHiGcProducts jacksonv!lk~ D MyOfficcProducts --Panama City
nOEL: 8usill(~SS lntenofS Gainesvd!a
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D OffICI..' Envuonrncnts
Oftict:' F lHniture & Supplies
DOM V\/orkspacc Tamp;{
SOf"t)nSen OH!ce SOlutIons
DWo(kpi~1Ce }icsource " Central Florida
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U.S, Charnbf-:f" of C{H7HrH.;:~r(;
Seek~.c Su~.:t~in.Qbili~v
DV\/orkscapcs South, L.LC Ft Laudt;f'dak~
Product C~~re
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RICK SCOTT
(;ovcrnor
March 2. 2012
1,1 nKL\H,\! r'i" V\\\(;I· .. ·.:I\'
SERVICES
4050 Esplaludc Way 'j',dlalusse(>, Florid;] U399·0<l:SO Tel: S:SOASS.2786 Fax: S:SO.922.6149
MU'vl0RANDurVl NO.: (-I2:'i-()()1-12-1) -I
TO: I Jser Agel1c:,
FROM: Director, State Purchasi ng
SIJBJICT: Contract No. ·12:'i-OO 1-12-!
Title: Ortke ['urniture and !-ill'"
JOHN P. MILES
Effective March 2. 2012, the Contract Manager has been changed to Shameka Smith. Please direct questions
to Shameka Smith at (850) 488-414-6740 or Shameka.Smith@dms.MyFlori,9a.com.
Any questions or problems in delivery or service that may arise regarding this contract should be directed to the
Contract Manager.
RICK Sun}'
C;ovcrnor SEI{VICf~S
4050 Esplanade W;\y T.l!lJh.ls,e0, Flori,ia 3B9Y·O'lSO Tel: 11."0.488.2786 Fax: 8."0.922.6149
CERTIFICATI()N ()F C()NTRACT
TlIl.I.: Office Furniture and Files
CONTRACT NO.: ·125-001-12-1
lIB NO,: 17-425·001-1
ITTlel1 Vi':: Marcil 2. 2012 through March I. 2() 16
SllPI:RSEDES: :l25-00]-06-1
CONTRACTOR(S): See Attached List
JOHN p, MILES
i\. ~illUQglLY. l 'POll alfinnHtiVl' action taken h) tl1l' Stall' ,)1' I· lorida Depanmem of l'vli!nagell1ent Services. a
contract has been ,'xccliled hi.'t\\CCIl tile St:lle oj l'lorida and til\' designated c()ntraelor~.
B. LJJJ::J.:I·' This cOlltract \\ilS entered into to provide ,','nnomies in the purchase ofOrfice Furniture and Files by all
State ofTlorida agencies and in,;tilUtions, Therefore. in cornpliance \\illl Section 287J142. Florida Statutes. all
purchases of thes,~ cOl11l11odities shall be mad(' 1ll1dt?r til,? lerms. prices. and conditions of this contract and \\ ilh the
suppl iers speci lied,
C. 0BDERING IN\l!S,LLLTIQ~5 /\\1 purch;lse orders shall he isslled in accordance \\ilh Ihe altached ordering
instructions, Purchaser shall nr(kr at the prices indicated. e:\clllsive ofalll:ederal. State and local taxes.
All contract purchasl' order" shall sll()\\ the Slall~ Purchasing contract number. product number. quantity.
description or item. \\ illl unit prices c:\kl1ded ,1lId purchasc ordcr totaled, (I his requirement may be waived whell
purchase is made by a blanket purchase (mkr.)
D. Ult:cJTtL\C1J2li.f1;E,L()lirYL:\1'KJ Agcl1cI('" -.l1all report an:. \cndor failure to perform according to the
rcquirements of this contract Oil ('oll1piainl 10 Vendor. lImn P\iR70 17, Should the vendor j~lillo correcl the
problem \\ithin a prescribed pl'riod 0(11111,'. lilen lImn PllR702Q. Request for Assistance. is to be tiled with this
onice.
L. SP!~Lt6LJ},M2J)LliLK~L{J!J~nIl1()J,,) . Special and g('lleral conditions are enclosed for your information.
Any r.:strictions accepted from till' supplier arc Ilokd 011 11"-' ol'lkring instructiolls
ATTAC! fMINT
('ontractors A warckd:
A rfordable I nteriOf Systems (/\ IS). Iludson, MA (!\ )
A !!seating Corporation, M ississauga, Ont,lri(l. CA Ni'd)A (A)
Allsteel, Inc., tv1useatine. IA (A)
Artopex, Inc (jranby. ()uclwc CANl\DA (1\)
I3crco Industries, Inc. Saint louis. MO (R)
C!' Group (Commercial Furniture Group) Sl. louis. rvl0 (A)
('hromcraft Corporation. Senatohia. MS (A)
Compatico. Inc Grand Rapids, M I (A)
DA/VRAN Furniture,lfig.h Point. Nt' (A)
Dauphin North A merica, Boonton. NJ (A)
David Fd\\ard Corn pan} , Ltd. Illc .. Baltimore, :VID u\)
Encore Seating, Inc" Cerritos. CA (A)
Endura I Le. Waukesha., \Ail (A)
Erg.o(iel1esis, LI.( '. Navasota. lX (A)
ESI Ergonomic Solutions. U ,('. j\,1csa. AI (R)
h'ilns Consoles. Inc.. Calgar~. AB. Canada (1\)
Lxemplis Corporatioll/SitOn!t Seating. Cypres~. CA (;\)
I ulmarqul' DI3/\ LKO. Cleveland. IN (A)
(irl'a! Openings. l.udingJotl. M I (A)
(iroupe Lacasse. LLC. St. PiL'. <)ul'bl'c C;\ '\lADA (A)
(junlocke Company. II.C the. \Va~ land. NY (1\)
Ilanl'r. Middlebury. IN (A)
Ilaworth.ln<:..lIolland. MI (i\)
Ilerlll<tn !'v!i!ler. Inc.. Il'ciand. MI (A)
11igh Pnint Furniture Industries. Inc .. Iligll Point. NC U\)
Iligllmark. Huntington Beacl!, ('A (i\)
I ION Company. the. Muscatine. IA (i\)
I loowl' Panel Company. Rock\\all. IX (A)
Illlllwnscak Corporation. Piscata\\ <I). NJ (;\)
Indiana Furniture DBA Indiana De';!.;, Jasper. IN (A)
Integra. Inc.. Walworth. \VI (A)
Im\ (loll Office Invirol1ll1el1h, Jasper. IN (:\ )
Jasper Seating. Jasper. IN (A)
.Iofco. Inc.. Jasper. IN (A)
K&A Manufacturing. I n<:.. Schofield. WI (A)
Kimball International Marketing DBA Kimh;lll ()lIJce, .Jasper. IN (i\)
Knoll.llle .. East Greenville. PA (A)
Krueger International (Kll. Grecnba). \VI (/\)
Krug. Inc.. Kitcilener. Ontario. Canada (A)
La-I-Boy. Ferdinand. IN (A)
Logillex (Mobilier de Bureau). Sherhrookc. ()uehcL ('<lnada (i\)
Magnuson Group Inc.. Woodridgl'. II (A)
Martin Brattrud. Inc .. Gardena. CA (;\)
Maxon I'urniturl'. Kent. WI\ (A)
Maylinc COlllpany. Sheboygan. WI (A)
National Office Furniture. Jasper. IN
Neutral Posture. Inc .. Bryan. IX (1\)
Nevers Industries. Inc .. Minlleapolis. MN (A)
Nucran Furniture. Comstock I\lrk. M I (;\)
Pag~ .")
OffiCe Master. Inc Ontario, CA (l\)
OIS Brands. Inc" Ilulltingburg, IN (i\)
Paoli, Inc Orleans, IN (A)
Richards-Wilcox, Inc .. Aurora, II. (Al
Safco Patrician Furniture Co .. l1igh Point. Nt' (C)
Source international. Shn?\\sbufY, M A (A)
SIX~C Furniture, Inc, Toronto, Omario, CA NA 1)/\ (A)
Steeicase. Inc" Grand Rapids, M! (/\)
Symmetry Office, Tampa, Fl. (A)
leknioll,. I XC Mount l.ameL NJ (A)
Trendway Corporation, Ilnlland, MI u\)
Trinity Furniture. Trinity, N(' (A)
Verskcl, Jasper. IN (Al
Watson Furniturl' Group. Inc POlllsllo, WA (;\)
Workritc Ergonomics, Petaluma. CA (A)
Wright Line. LLC Worcester. MA (l\)
/00111 Seating. Middk~bllfy. IN (A)
Page .)
CONTRACT BETWEEN
FLORIDA DEPARTMENT OF MANAGEMENT SERVICES
AND
[Contractor Name]
This Contract is by and between the State of Florida, Department of Management Services (Department),
Division of State Purchasing (Division), an agency of the State of Florida with offices at 4050 Esplanade Way,
Tallahassee, Florida 32399-0950, and (Contractor)
Whereas. the Contractor replied to the Division's Invitation to Bid (ITB) No.:17A25-001-F-Office Furniture and
Files;
Accordingly, and in consideration of the mutual promises contained in the Contract documents, the Department
and the Contractor do hereby enter into this Contract.
1.0 NAME OF PROJECT
Office Furniture and Files
2.0 SUMMARY OF THE CONTRACTUAL SERVICES I SCOPE OF WORK
This state term contract includes for the purchase of office and conference/public area furniture,
including lateral and vertical steel files, dispatch/911 furniture, conference or training tables, mail
processing furniture, conference or training chairs, map files, storage and presentation accessories,
reception desks, single and multiple seating units. sofas and loveseats (public areas), and occasional
tables. Fireproof files, art work and decorative lamps and accessories are not part of this contract.
3.0 DELIVERABLES
All products offered under this Contract shall be new and unused and in current production -
remanufactured or refurbished products are not part of this offering. No series shall be considered for
award under this Contract if already awarded or in conflict with another State Term Contract. Eligible
products include, but are not limited to:
Office Furniture Lateral, Vertical and Fireproof Steel Files
Dispatch/911 Furniture Conference or Training Tables
Mail Processing Furniture Conference or Training Chairs
Map Files Storage and Presentation Accessories
Reception Desks Single & Multiple Seating Units
Sofas & Loveseats (Public Areas) Occasional Tables
4.0 SUMMARY OF PENALTY FOR FAILURE OF CONTRACTOR TO MEET DELIVERALBES
Delay in delivery beyond the time specified must be justified to the ordering agency, in writing, and if
required, the Contractor shall provide temporary furniture on a rent-free basis. Fur1hermore, items not
delivered within the required delivery schedule may result in the Contractor being found in default by the
Department in accordance with contract conditions.
5.0 EFFECTIVE DATE
This Contract shall begin on March 2. 2012. or on the last date in which it is signed by all parties.
whichever is later.
6.0 EXPIRA TION DATE
This Contract shall expire on March 1. 2016 unless cancelled earlier in accordance with its terms.
Page :'\
7.0 RENEWAL
In accordance with Section 4.26 of the State Ternl Contract No. 425-001-12-1, upon mutual written
agreement, the Customer and the Contractor may renew the Contract, in whole or in part, for a period
that may not exceed 4 years at the same price. terms and conditions, allowed by Chapter 287, Florida
Statutes,
8.0 EFFECT OF A REPLACEMENT CONTRACT
A replacement contract may be established under a new solicitation process prior to March 1, 2016. In
such case, the Department may terminate this Contract prior to March 1,2016,
9.0 INTELLECTUAL PROPERTY
The parties do not anticipate that any intellectual property will be developed as a result of this contract
10.0 PREFERRED PRICE
The Contractor agrees to submit to Customer at least annually an affidavit from an authorized
representative attesting that the Contractor is in compliance with the preferred pricing provision in
Section 4(b) of form PUR 1000,
1 t ,0 SCRUTINIZED COMPANY LIST
In executing this contract, Contractor certifies that it is not listed on either the Scrutinized Companies
with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy
Sector List, created pursuant to section 215.473, Florida Statutes, Pursuant to section 287.135(5), F,S"
Contractor agrees the Department may immediately terminate this contract for cause if the Contractor is
found to have submitted a false certification or if Contractor is placed on the Scrutinized Companies with
Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector
List during the term of the contract.
12.0 EMPLOYMENT ELIGIBILITY VERIFICATION
Pursuant to State of Florida Executive Orders Nos. 11-02 and 11" 116. Contractor is required to utilize
the U.S. Department of Homeland Security's E-Verify system to verify the employment of all new
employees hired by the Contractor during the contract term. Also, Contractor shall include in related
subcontracts a requirement that subcontractors performing work or providing services pursuant to the
state contract utilize the E-Verify system to verify employment of all new employees hired by the
subcontractor during the contract term
13.0 REPORTING REQUIREMENTS
Section 5.7 of the ITB 17-425-001-F, is superseded and entirely replaced with the following:
Each Contractor shall submit a sales report on a Quarterly basis. Reporting periods coincide with the
State Fiscal Year:
• Quarter 1-(July-September)
• Quarter 2 -(October-December)
• Quarter 3 -(January-March)
• Quarter 4 -(April-June)
Each Quarterly Sales Report must be in Excel format and shall include:
• Contractor's Name and contact information as required on the Department of Management
Services "Contract Quarterly Report"
• Detail of time period covered by included data
Papc 6 b
• Total sales including detail of list price and contract price
• Transaction detail will include
l--p:-_a=rt;...;;N::u;;;m:;;.;.;be-c,.;;;-~r-l...;:S;.;..K'=U=:=Y~.O~··,'l!··"'C''p ... 'E'O·, ... d'.',LJ"C··:.·'t·l?'··.···(3····',r:t·'J'~· .. ·u·· .. ,:rr'·l·!)',~ .. ·.·.!:······.·i'f(3p.PE~~~I~ .. ~,~ ... ,'~ ... ,'::~:~~:.~~=~~:~~.=~,~1
Item I Service \'
Name Given name of Item or Service ~M;.;.,F-G..;..;;;..------lI'Man·~fac'tu·rer,· p~biTsher,·service'P .. ,:ovider-····"-""--!
l · Description of the productcategory, according to attached ,
Item Category table f--".;;,.=;;.....;..~;;.¥..;;.,...,t.---;." ..... , ... ,--.. -"" .. " ..... , .. _., ..... -
Item i
I-S=-u.:;;;;bc~a~t;::;,;egljiJ,,~o;;;;..;.ry __ --+.C\9_cilti9f2(3Lm(),l:IfllllgJQr. iti:;rn .... , ...." ...... ,,, ... ,,J
Product I
rD.:.;,.e""-s"-c'-"r .... ip"-'1t;.;;..io;;..;.n.;.,...,...._--; . .C\9.cilti9Q.9L9.~t(3ilJgr.tt.§'!l ....... " ......... ,',.. .............. , ..... , ....... ,.''' .. __ ' ......... ~
State Agencies. Universities. Political Subdivisions, Other I
Customer Name . EUgil:>lE:.Ud,~~r§, ....., ... ,.__ ...... ,....... .. _ ......... , .... , ... _., ... ,~
NIGP Code National Institute of Government Procurement code i ~.::.=:~;;..;;;.:::=------",'-"', .... " .. , .... , ...... ", .... "., ...... ,." ............. ', .......... ···, ... ·· .. , .. ···· .. ·, ....... ·,· ... · .. ·,,, ..... · ... ·-····_···· .... ·4
Florida I
Commodity Code .E.!9rici.9_ggr:D.I!lQdi!y~Qg~,. . .............. , ........ " ... , ... " ........ ,.1
UOM Il:!Djt.QfJ~.~9§>.l:IE.§..,., -_., .. , .... ,.",...J
UOM Desc _t.P~SCFiflQQ}:!.Qf,lJDi,t(J.frn~§!S_llr,E:J~E:.E:,~~DJfll.E:L_ ..... , ... , .. _.. .. \
Volume Qty +~.1li!l/:).~.r.,9f.Lt~lJl!S!~~.ry.ic::~§>.Pll.~.c::.b(:l~~9{PF9YJ9.~<;L._ ............. _'.' .. 1
Order Date .gl.<:l.~r,ci(3.~E: ..... ". ,,,.., ..... ,., ......................... ,'......., .. ,._' .... ,,,,., .. j
Date Delivered Delivered date to customer I I-""-"=;;c...;;;;,.;:;.;.;;..:;..;;::.;;..::...;:......--;· .. · .. ·",-_ .. ·, "" ... ".""-.... ".,."" .. ,.",, "' ..• ,. . ...... ," '" ... , ,',' " '-"" .. ,,'" ...... ,,1
Purchase T~~e ""_I.purchase Order, P§lyment Card, Other "1'
List PriC! Listprice (fIJI(:lrket+f~~contractsus~,rn~r~~tpri~~).. I
Contract Price .g,c:>DtC9,c:: .. tE£.ci,flEi.c::,E:,'!YLt!:1"'§.t§ltE: .. EE:.~ .. c:;()IJ.!~~~!.!.§iQJ.~ ........ " .................. " .. ,1
Any new information related to your company's i
~ditional Fields .. lP~9g~.~t~i§~E':'i~~§,.. .,.,,,........,,' ............................. J
Failure to provide quarterly and annual sales reports. including no sales, within thirty (30) calendar days
following the end of each quarter (January, April, July and October) and/or contract year may result in
the contract supplier being found in default and termination of the contract by the Department Upon
request, the Contractor shall report to the Department, spend with certified and other minority business
enterprises. Reports must include the period covered. the name, minority code and Federal Employer
Identification Number of each minority vendor utilized during the period, commodities and services
provided by the minority business enterprise, and the amount paid to each minority vendor on beflalf of
each purchasing agency ordering under the terms of this contract Initiation and submission of the
Contract Sales Summaries are to be the responsibility of the Contractor without prompting or notification
by the Contract Manager. The Contractor will submit the completed Contract Sales Summary forms by
email to the Contract Manager
14.0 MYFLORIDAMARKETPLACE (MFMP) CATALOG REQUIREMENTS
Section 5.25 of the ITB 17·-425 .. 00 1-F, is supplemented with the following specific detail:
The Contractor shall provide a Line-item catalog containing all awarded items and contracted final
prices using the format supported by the system. The awarded supplier ("Contractor") hereby agrees to
cooperate with OMS and My Florida MarketPlace (and any authorized agent or successor entity to
MyFloridaMarketPlace) in the event OMS selects this statewide contract to be exhibited on the
MyFloridaMarketPlace. At a minimum, the Contractor agrees to the following:
Page 7
1.0 Contractor agrees, upon OMS' request, to deliver a line item catalog. The line item catalog
content must be limited to the Contractor's statewide contract offering.
2.0 Line Item Catalog. By providing a line item catalog, Contractor is providing a list of its
products/services and pricing within a specific template format for MyFloridaMarketPlace
through a catalog repository tool used for MyFloridaMarketPlace called Aravo*. In this scenario,
Contractor must submit an updated electronic catalog from time to time to maintain the most up
to-date version of its product/service offering under the statewide contract As a result, OMS will
have an opportunity to confirm the accuracy of the electronic catalog that was loaded into Aravo
before the electronic data file is loaded into the MyFloridaMarketPlace eProcurement System
(MFMP) In addition, OMS will have the ability to define when the electronic catalog and any
subsequent revisions thereto "go live"
3.0 The Contractor agrees to meet the following requirements
a Catalog must contain the most current pricing, including all applicable administrative fees
and or discounts, as well as the most up-to-date product/service offering the Contractor is
authorized to provide in accordance with the statewide contract; and
The accuracy of the catalog must be maintained by Contractor throughout the duration of the
statewide contract; and
b. The catalog must include a State-specific contract identification number; and
c. The catalog must include detailed product line item descriptions; and
d, The catalog must include pictures when possible;*" and
e. The catalog must include any additional OMS content requirements
4.0 Contractor agrees that OMS controls which statewide contracts appear in MFMP and that OMS
may elect at any time to remove any Contractor's offering from MFMP.
5.0 Contractor must be able to accept Purchase Orders via fax, e-mail, cXML or EOI INT AS 12.
'Aravo is a catalog repository tool used by MFMP Contractors maintain their line item catalog offerings
through this online tool. Contractor's catalog content is reviewed and approved by OMS in Aravo
before being migrated into the MyFloridaMarketPlace eProcurement System. These services will be
provided by MFMP at no additional cost to the Contractor.
k*Oetaiis regarding the submission of image files and catalog content will be discussed during the
enablement process; however, the following represents key information regarding the submission of
product image files
Provide actual image files (in gif, jpeg and other commonly used formats) for all of the items in the
Contractor's catalog that will be hosted by the My Florida MarketPlace system These images are
displayed to the customer directly in search results as well as in the product details window.
'.) Provide the actual image files in a 'zip archive'. Please go to www.winzip.com to download the
WinZip® application that is needed to create such an archive as well as additional details about
using WinZip® application
Provide only one image per product.
Color pictures are preferred; however, black and white pictures or drawings are acceptable if this is
the current standard for the Contractor's business marketing.
o Please note the MyFloridaMarketPlace prefers jpg format for image files (280X280 pixels) although
images in many other formats are accepted.
• When an image is in Jpg format, it is resized to 280X280 pixels, if necessary, to maintain a
consistent appearance MFMP.
• When an image is in a format other than jpg, it will be converted to jpg and resized to
280X280 pixels to maintain a consistent appearance for MFMP.
As products change, updated image files must be submitted to update the MyFloridaMarketPlace
Catalog.
In rare instances where an image is not available, OMS will work with the Contractor to determine the
best solution for advertising the Contractor's offering.
15.0 ELECTRONIC INVOICE The Contractor shall supply electronic invoices in lieu of paper-based invoices
for those transactions processed through the MFMP Contractor agrees, upon OMS' request, to
establish electronic invoicing within ninety (90) days of written request. Electronic invoices shall be
submitted to the agency through the Ariba Supplier Network (ASN) in one of three mechanisms as listed
below. Suppliers can select the method that best meets their capabilities from the following list:
• cXML (commerce eXtensible Markup Language)
This standard establishes the data contents required for invoicing via cXML within the context of an
electronic environment This transaction set can be used for invoicing via the ASN for catalog and
non-catalog goods and services. The cXML format is the Ariba preferred method for elnvoicing.
• EDI (Electronic Data Interchange)
This standard establishes the data contents of the Invoice Transaction Set (810) for use within the
context of an Electronic Data Interchange (EDI) environment. This transaction set can be used for
invoicing via the ASN for catalog and non-catalog goods and services.
• PO Flip via ASN
The online process allows suppliers to submit invoices via the ASN for catalog and non-catalog
goods and services. Suppliers have the ability to create an invoice directly from their Inbox in
their ASN account by simply "flipping" the PO into an invoice. This option does not require any
special software or technical capabilities
For the purposes of this section, the Contractor warrants and represents that it is authorized and
empowered to and hereby grants the State and the third party provider of MFMP, a State Contractor, the
right and license to use, reproduce. transmit, distribute, and publicly display within the system the
information outlined above. In addition, the Contractor warrants and represents that it is authorized and
empowered to and hereby grants the State and the third patiy provider the right and license to reproduce
and display within the system the Contractor's trademarks, system marks, logos, trade dress, or other
branding designation that identifies the products made available by the Contractor under the Contract.
The Contractor will work with the MFMP management team to obtain specific requirements for the
Electronic Invoicing upon contract award.
16.0 CONTRACT DOCUMENTS
This Contract, together with the follOWing attached documents, set forth the entire understanding of the
parties with respect to the subject matter In case of conflict. the terms of this Contract shall control. If a
conflict exists among any of tile attaclled documents, the documents shall have priority in the order
listed:
A. ATTACHMENT I: THIS DOCUMENT
B. ATTACHMENT II: ITB, No.: 17-425-001-F, as amended.
C. ATTACHMENT III: Contractor's Response to the ITB.
17.0 CONTRACT MANAGEMENT
A, Contract Manager
The Department employee who is primarily responsible for overseeing the Contractor's
performance of its duties and obligations pursuant to the terms of this Contract and for
maintaining the Contract administration file. The Contract Manager shall be as follows:
Shameka Smith
Page <)
Contract Manager
Department of Management Services
4050 Esplanade Way #360
Tallahassee, FL 32399-0950
Telephone: (850) 414-6740
Fax: (850) 414-6122
E-mail: shameka.smith~dms.myflorida.cof}}
The Department may appOint a different Contract Manager, which shall not constitute an
amendment to the Contract, by sending written notice to Contractor. Any communication to the
Department relating to the Contract shall be addressed to the Contract Manager.
B. Contractor's Representative
[Representative Name]
[Contractor Name]
[Street Address]
[City, State, Zipcode]
Telephone: [number]
Fax: [number]
E-mail: [address)
18.0 WARRANT OF AUTHORITY
Each person signing this Contract warrants that he or she is duly authorized to do so and to bind the
respective party.
State of Florida,
Department of Management Services:
By: _________ _
Name: Kelly Loll. C.P.M.
Chief Procurement Officer &
Title: Director of State Purchasing
Date: __________ _
Approved as to form and legality
By: ____________________ __
Office of the General Counsel
Department of Management Services
[Contractor Name]
By:
Name: ____________ _
Title: ___________ _
Date:
Date
Page 10
leI{ SCOTT
Governor
JOHN P. MILES
~ ____ . ___ S~cretilry
I Fax: 8050.922.6149
INVITATION T() BID (ITB)
For
OFFICE FlJRNITURE ANI) FILES
ITB Number 17-425-001-F
ITB Issue Date: I )eccmbcr 20, 2010
Responses Olle: January 24, 201 t (2 :00 pm 1::'1')
STATL or: FLORIDA
DEPARTMENT OF MANA(iE~~MENT SERVICES
DIVISION or STAll PI iRCllASINli
4050 ESPLANADE WAY. SUITE 360
rALI.AIlASSFL FL 32399-0950
\\ II \1 .dl11,.\1\ 1·I()rida.l'OJll
TABLE OF CONTENTS
1.0 INTRODlJCTlON
2.11 GENERAL INSTfUICTIONS TO RESPONDENTS jPURHI(}J (10/06)1
3.0 SPECIAL INSTRllCTIONS TO RESPONDENTS
4.0 GENERAL CONTRACT CONDITIONS IPlJRIOOO (IO/O(l)
5.0 SPECIAL CONIlITIONS
6.0 PRICE SHEET
7.0 FORMS
IThe remaindt"o of this pag\.· is intentionally h:ft blank (other OUII1 footl"· illfonnation)J
Page 12
CONTENTS:
1.1 Introduction
1.2 Event Tilla'lim'
(The remainder of this pag(' is int('ntioually left blank (othe)' than f()oh.'f· information)!
Page I.,
1.1 Intmduction
The Slate of Florida's CUlTl'nt Office Furniture and Filt:" St;lte Term COlltract #42:'>-001-06-1 has an average annual sales
volume of $73.000,000.00.* Customers include 34 State agencies alld olher Lligihle Users. Current Eligible Users consist
of local governmental emities such as cities. cOllnties, colleges, ulli\er"itie", and school boards ill the State of Florida. as
defined in 60A-l.005. I-lorida Administrative Code.
*(The ligures listed arc fur informational pUrp(he:, o!1l~ and should he u:-.ed as a guide for responding purposes.)
1.2 Event Timeline
Respondents should reviev\ and Iwcon1l' illlniliar \\ illl tIll' I.vellt lill1l'lille. The Dates and Tillles within the Event TimelillL'
may be subject to change. 11 i" the respo!l.-;ihilit.' of the Respondent to check for am changes. All changes to the Lvellt
limeiille \vill be through an Addendulll to thi:-, solicitatioli.
------.-----~~~---..
Event Timeline Activity for ITB #17-425-001-F Hate
,------""--.~---.--------~,,--,.------.----.-.-.. --.-,---,-,-" .. -,----.. --.-.----.. --.----""~---------------1--------------
Not ice of Office Furniture & !-ilcs solicitation IS posted to the Vcndor I~id Systl'rn (VBS)
and the complete ( )fjicc l'lIrniturl.' & lib solicitatioll IS posll'd III till' I Dl'ccmbl'r 20. ~O I 0 My FloridaMarketPlacc Sourcing Tool. SolicitatIon \\ ill inilia! I) be In "Preview " status
where Respondents can vie\\/d()\\ nload all ill form at iOll and ask qu,:stions, but cannot
input or submit responses.
---~~,,-----~-----~~.-~~ -
Deadline 10 submit Questions, or reqU('sl for ~peci Jicatioll changl: via the January 4. 201 I MyFloridaMarkl'lPlace Sourcing tool ()&A Board ( RespOlldents III uSl monitor Message :'i pm ET I~oard for com I1lUll ications).
-----
Department will post Answers 10 Respof1(knts qllestions as an addendum to the January I L 2011 solicitation within the My I'loridai'viarkd Place Sourcing lo()L Respondellts III list monitor
Message Board for commtmicalion:;.
--'---'~y""----' ---"'_.,,---.. ~--." .. ----'"'~~'--~---... -----.-~ . _ .. , .. --... -----... --~--._----_._ .. _.---,"
Deadline to submit Rcspol1~c. induding all required dOClllll":llls in the January 24_ 2ll I I MylloridaMarket Plw:e SoureinglOlll. Utili;,\: the He"ponse Pf\~paratlolJ Ch":l.:kli:-,tto
make sure all required doclImcnts and responses arc cnmpkkd. (Scdillil 7.7) ::: pill ET
'-'-"--"--'~-.--... -.-,,---.'~--~"-'""---,. _._ .. -.. _'" ." ... ~~ .... -.---.---""~= .... #_.-~-.-,,--.-'. _. ,,_ .. _---,-._-
Dendline for submittal 01 Swte Term Contract dcdical<:d \\cb :,ite lfRI. Address. (Section January
1. I ~2) .2 pm II
----'---""----" .~.--,.--.---.--"--.-~--~-.-----.. -.. --.--~.'"~-~. -""~ .•.•. ~~.--.-... -~,----.-----
or Intent to ;\ ward posted 011 Vendor Bid S.'Sh.'1ll (VHS). March 29,20 I I
Deadline for dewlopment {)r eProcllrel11ent catalng. \\ ithin M) Ilmid<lMarketPlacc. To Be Detel lined
Prior to Contract -------
( 'ontract i\ \\ ard PCI' Section 2.17
Contract Format ion
Page I-I
[
------. --.----~---.~-.~. -~---... --~.--.--.--~----.-~~-... ---------.. -------1
__ SE~I!ON TWO: _GEN~1Ml~_L~§.!Rll!2!!Q~.§'_~LQ_BES~QNDE~TS(~UR~!l110106) . _____ ...J
CO'\ IE\TS:
2.1 D('finitions
2.2 General Instructions
2.3 Electronic Submission of Responses
2..4 Terms and Conditions
2.5 Questions
2.6 Conflict of I nte,"est
2.7 Convicted Vendors
2.S Discriminatory Vendors
2.9 Rt'spondent's Repl"esentation Hlld Authorization
2.111 Manufacturer's Name and Appnn('d Equival('nts
2.11 Performance Qualifications
2.12 Public Opening
2.13 Electronic Posting of Notic(' of I ntendcd A ward
2.14 Firm Response
2.15 ClHrificntions/Rcyisio[Js
2.16 Minor Irregularities/Right to Rejet't
2.17 Contnlct Formation
2.]S Contract Overlap
2.19 Public Records
2.20 Pnltcsts
2.2 I Limitation on Vendor Contact with Agency During Solicitation P('riod
IThe remain<i('r of this pag(' is intentionally left hlank (other than footer information)1
Page I:'
2.1 Definitions
Th~ definitions found III S. 60;\-1.00 I, I.I\.C. "hall apply to this agr~l'men1. The following additional terms an.: als()
defined:
(a) "I~uy..:r" means the ..:ntit.\ that has rl'leas..:d 11K' solicitation. Ihe "HlIyer" Inay also be the "Customer" a:; defined in the
PUR 1000 if that entity meds the d~linitioll ofhotl1 l~rll1s.
(h) "Procurement Oflic~r" f1)":<lns the Buy~r's contracting persollneL as id..:ntilkd in the Introductory Materials.
(C) "Respondent" means tile enl ity that suhmits materials to the Huyer in accordance \\ ith these I nstruct ions.
(ei) "Rcsp()ns~'" means the material suhmitted b:-, the respondellt in mh\\ering tile solicitation.
(e) "Timeline" llleallS the list ot'l'ritical dales and actions included in the Introductory iVlateriais.
2.2 Generaiinstrueliolls
Potential respondents to tll~ solicitatioil are encollrag,,'d to cardllll~ re\i\~\\ all the materials contained herein and prepare
responses accord i ngly.
2.3 Eh.·ctronic Submission of Responses
Rl'sponclenls are required to submit responses eIcCll'Onicall). For this purpos~, all rcrer~nces herein 10 signatures. signing
requirements. or other rl'(jutred acknowb.Jgments 11l'r~by include electronic signature by means of clicking the "Submit
Response" button (or other similar symbol or process) attach~d to or logically associakd \\ith the response created by the
respondent within MyFloridaMarkelPlacl'. The r,'spondcllt agrees that the action or electronically submitting its response
constilllks:
-an electronic signature 011 the respoDs,', gl'llcrally.
-all electronic signatul\' on all) (<-)fill or sectioll speciJil'all) calling It)r a sigllalur~. and
• an affirmative agn:cment to an) statemellt contained in the solicitation that r~quJn:s a definite
confirmation or ackmm IeJg~I1lClll.
2.4 Tenus and Conditions
All n:~pOI]:"I:~., arc suhject 10 the krtlh u! tl1\.' foil()\,\ illg section.;; (,f this ,olicit;itioll. \vIJich. in case oj' conflict, shall havl: tlw
ollkr () r precedence listed:
-li:\:hnical Specifications.
• Special Conditions alld Instnlnioll'i.
• Instruct ions Ii) i{C';Plllldcl1b (I'U R I o() I).
• (ieneral Conditions (Pl m I O()()). and
-Introductory Materials.
lile Buyer objects to and shall not consider an) additional terms or c()l1dilion<, submitted by a respondent. including an)
appearing in documents attached as part (If a r~'spon(knt'" respoll:,e. In -.;ubillitting its response. a respondent agrees that
allY additional terms or conditions. \\chether subilliltcd intentional!) or inadwrkllll). shall haw 110 force or effect. I-ailure
to comply \\ilh terms and l'onditi()Il~. including those spl'cil~\ in.!.!. information tilat must be submitted with a response. shall
be grounds for rejecting a response.
2.5 Qlu'stiollS
l{espondenh :;hall addres:-. all questions regarding tili" solicitation to tile Pmcurement Oflil'er. ()uestions must be submitted
via the Q&A Board \\ ithin My Florida!'vlarketPlacl' and must he RFCFI VEl) NO I.ATTR 1111\ N the tillle and date
rellecll'd on the Timd inc. ()llesliolb shall bc ,lIb\\ered in accordance \" ith the Ii mel ine. A II quest ions submitted shall be
Pag~ 16
publishL'd and ansvvered in d manner tilat all re:-,polHknts \\ ill he ahle to view. Respondents shall not contact any other
employee or the Buyer or the State fCll" informatioll \\ill1 l"l'Spect to this solicitation. Each respondent is responsible for
monitoring. the MyFloridaMarkl~tPlace site Jill" ne\\ or changing illf(lI"!nalioll. The Buyer shall not be bound by any verbal
inl<lI'Inatioll or by any written information that is !lol cOll1:lined \\ ithin the solicitation dOCllll1t'nts or formally noticed and
issued by the Buyer's cOlltracting personnel. <)ul:stiollS 10 the Procurellwnt Officer or to any Buyer personnel shall not
COilS! itllte formal protest of the speci ficatiolls or oj" till' sol icitat ion. a process addn:sst'd in paragraph 20 of these
Instructions.
2.6 Conflict of Intcrcst
This solicitation is subject to chapter I 12 of the I lorida Slatulcs. Respondents shall disclose with their response the name
of allY officer. director. employee or other ag.ent \\ ho is also an eillployee of the State. Respondents shall also disclose the
name orany Slate employee \\llO O\\lb. dil\~ctl) or indirectl:--. an int\."resl offiv\." percent (5 t!;(,) or more ill the respondent or
i Is a f1l I iate ....
2.7 Convicted Vendors
A person or affiliate placed on thl~ COI1\iCled \clldor li:-,t j(lllm, ing a conviction j()r a public entity crime is prohihited from
doing any of the t()lImving J(1I' a period of 36 month" from the clak or being placed on the convicted vendor list:
• submitting a bid on a contract to provide any goods or scrvices 10 a public entit):
• submitting a bid 011 a contract \\ illl a puhlic entity for till: cOl1structioll or repair of a public building or public work:
• submitting hids on leases of real property to a public entity:
• being awarded or performing \\ork as a c()ntractor. suppli~r. suhcontractor. or consultant under a contract \\itll any
public entity: and
• transacting busin(.~ss \\ ilh an)-puhlic e!11il) in e:\ce:-,s or the Ca!\.~g()ry Two threshold amount ($25.000) provided in
section 287.017 of the Ilorida Slalllte\.
2.8 Discriminatory Vendo,'s
All entit) or amliate placed on th~ discriminator) \~ndnr list pursuant to section 287.13..\ ()flhe Florida Statutes ma) 1101:
• submit a bid on a contract to prO\ iek ail;. goods or ser\'ic~s to a pub I ic emity:
• submit a bid on a contract \\ ilh a public ~l1tity f(lr the construction or repair of a public building or public work:
• submit bids 011 lease;. of" real properl) to a public ~ntit::
• be m'varded or perform \'vork as a contractor. supplier. sub-cnlHl"(lctor. or consultant under a contract \vith any
public entity: or
• transact busin\."ss \\jtll any public i..'llIit;..
2.9 R(~spondellt's Representation and Author"izatioll
In submitting a response. each respondent 1IIldersl:md~. reprl':-'l'nts. and ackml\\ kdges the following (if the respondent
cannot so certify 10 allY oj" foll()\\ ing. the resp(lndel1t shall submit with ih response a written explanation of why it cannot
do SO).
• The respomkllt is !lot currently unde!" SllSPCIl~i()1l ur debarment by the State or any other governmental authority.
• To the best of the knO\\ledge of thc person signing the response. the respondent, its affiliates. subsidiaries.
directors. officers. and employees arc not clIITellll:-Linder investigation by any governmental authority and have
nol in the last ten (10) years been convicted or found liable j()J" any act prohibited by law in any jurisdiction.
invoh~ing conspiracy or collusion \\ ith t"l'slx'ct to hidding on any public contract.
• Respondent currently has no delinqueni obligatiolh to the Stall'. including a claim b) the State for liquidated
damages under any olllL'r contract.
• The submission is mad\.' in good !~lith and not pursuant It) allY agrcement or disclission "itll. or inducemel11 from.
any firm OJ" persol1 to suhmit n complemental") or other Iloncompetitive response.
• The prices and amoull!;" have iwell arrived at jllek'pendelltly and withollt consultation. cOllllllurlication. or
agreement \\ i11l any OllieI' respOI1(knl or potentia! respolllil:nl: Ill'it!ll'r the prices nor amounts. actual or
approximate. have been disclosed to an) rL':-,pondent or potential respondellt. and the~ will not be disclosed before
the solicitation opening.
Page 17
• Thl? reSpOI1(kllt has ftdly informed tile nu:~~r ill \\filing or all convictions of the linn, its atTilia!l?s (as defined in
section 287.133( I) (a) 01 the Iloridil Stalllk~). <lnd all directors, nflicers. and emplOyees of the firm and its
affiliates for violatiot1 of stale or federal ilntitrust lims II illl respect to a public contracl fi)f violation or any state or
federal lal\ involvint'-fraud. hribery. collusiol1. conspiracy or material misrepresentation wilh respect to a public
contract. This includcs disclosure of thc l1anw~ of current ctllplo) i.'es \\ho were convicted of contract crimes while
in Iht' employ ofanolher company.
e Neither tile respondent nor any persoJl a"sociatt'd Ilith it in the capacity of mIne!'. partner. director. officer.
principal. invcstigator. project director. milnag\..'r. auditor, or position involvint'-the administration of fedl'ral funds:
lIas within the pn:cedin,L'-lhr\..'e ye:lfs been conviCl\..'d of or had;} civil judgment r\..'ndeJ'\..'d against them or is
presently indicted fill' or olh\..'rwisc cril1linilll~ or civilly cllarg<:d for: commission of fi-aud or a criminal offense
in conn\..'ction 1\ illl ohtaining. attempting to obtain. or performing a r\..'deral. state. or local government
transaction or public contract; violatioll of federal or state antitrust statutes: or commission of embeakl1ll'nl.
thett, t()rgery. briber;. f~llsitlcatioll ,.ll' (kstrllcliol1 or records, making false stall'lnents, or receiving stokn
properly: or
lias within a thr\..'e-ycar period precl'ding this certification had one or mor\..' fed\..'ral. state. or local government
contracts terminated for calise or default.
• The product oficr\..'d by til\..' respnnd\..'l1t 1\ ill conform to the specifications 1\ ithout t'xception.
• The respondcnt has rcad and und\..'l'slands t Ill' Contract t\..'rills and condit ions, and the submission IS made ill
conformance with those 1I..'rms and conditiolls.
• If an award i'i made to Ilk' respond\..'1l1. the rcspond\..'llt at'-recs that it intends to b\..' legally bound to the Contract that
is jimned Ivitb thc Stall'.
e The respondent has made a dilig.ent illquiry oj' i1o. cmployees and agents r\..'spollsible fix prl?paring. approving. or
slIbmittint'-the r\..'spOllse. and has heen advised by ('ach oj' them Ihat h\..' or she has not participated in any
communication, consuitati()Jl. discllssion. agrl'l'I1l\..'Ilt. l'ollusioll. act or other conduct inconsistent l"Ith any of the
statements and representations mad\..' in thl~ respons\..'.
• The respondent shall indemnif), ddl'tHL and hold hanlliess the l3uy\..'1' and its \..'l11ployees against any cost. damage.
or expense \\ hich may he inc lIrred or he caused by any l:rror in the r\..'spondcnl' s preparation of its bid.
• All information provided by. and representations l11alk by. the r\..'spolldent are material and important and I\ill bl'
relied upon by th\..' Buyer in ,l\\arding tlw Contracl. Any misstatement shall be treated as fralldul\..'nt concealment
from the Buyer or th\..' true fiKI'; rt'laling to submission of tht' bid. A misr\..'pres\..'ntatiol1 shall be punishable under
la\\. including. but 110t limited to. Chapter X 17 oj' till' I lorida Statutes.
2.10 Manufacturer's Name and Approved Equivalents
Unless oth\..'rwis\..' specified. any ll1anllj~lCtur\..'rs· names, trade n<llll\..'s. brand names, information or catalog numbers listed in
a specilication are descriptivt', not restrictiIL'. \Vith tlw Buyer's prior approvaL the Contractor may provide any product
that meets or exceeds th\..' applicahk specifications. The Contractor shall demonstrate comparability. including appropriate
catalog mat\..'rials. lit\..'rature. spel'ilication~. test data. dC. rhl' BuYer >;l1all determine ill its sole discretion vvhl..'th\..'r a
product is a\:\:~p\abk as un eqllivaknr.
2.11 I'ed'ormallct: Qualifications
fhl' 13uy\..'f' rl'st'rv\..'s the right to investigall' or insp\..'ct at .ltly time I\lletller the product. qualifications, or t~lcilities offered by
Rl'spollcl\..'nt meet the Contract r\..'quirem\..'tllS. RL'spond\..'nt ~hall at all tim,'s during the Contract \\..'rm remain responsiv\..' and
responsible. In determining Respolldent's r\..'spollsihility as a lendor. the agency shall consider all information or evid\..'nc\..'
which is gathered or comes to the altelllioll or the agl'llt: \1 hich dl'monstrates the R\..'spondent's capability to fully satisl~
the r\..'quirel1lcnts oj' the solicitaTion and Till' contract.
R\..'spolldent must b\..' prl'pared, if reque:,ted hy thl' BlIY'~r. to pl\~\t'llt \..'videnct' of l'Xp\..'rience, ability. and financial standing.
as I\ell as it statement as to plant machinery. and capacity oj'll1i.' respondent for til\..' production, distribution. and servicing
or the product bid. If the Buyer delel'lllill\..''' thaI lht' conditions oj' the ~olicitation documents are not complied with. Of that
the product propost'd to be III I'll ished (\ll\:S not meet the spl'l'i licd rl'q u i I'\..'Jl1i.'llts. Of' t hat the q lIal i ficat iOlls. financ ial stand i nt'.
or filcililies aI'\..' not satisfact(li·). Ol that P\..'l'fOl'lllanCe ic. 1I11timt'l~. the Btl) er may reject the response or terminate the
Contract. Respoml\..'nt Illay lx~ disqLlal i lIl'd from f\..',:\..'i ving ;l\\ anb i r respondellL or anyull\..' in respondent' s ell1ploym\..'nL has
pr\..'viollsly failed to p\..'rform satisl;lCtorily in cOl1nection \\ ilh public hidding or contracts. This paragraph shall not mean or
imply tilat it is obligatory UpOIl the Buyer to Illak\..' illl iml'Sli.L!atiol1 t'ilill'r b\..'for\..' or after <l\\ard of tIl\..' Contract, but should
Page IS
till' Buyer ekct to do so. respOl1til'1l! is lIot reli,~\cd i'nlll1 rultillillg all Contract reqllirell1elll~.
2.12 Public Opening
Responses shall be opened Oil the date and at 1111.~ location indicated on the Timeline. Respondents may. but arc not required
10. attend. The Buyer may cho()s(~ not to announ .... e prices or release other materials pursuant to s. 119.071(1) (b). Florida
Statutes. J\n) person requiring a spL'cial accomlllodation hecause of a disability should contact tile Procurement Ofllcer at
least five (5) workdays prior to the solicitatioll opening. Ifyol1 arc hearing or speech impaired. pkase contact the Buyer by
lIsing the Florida Relay Service at (1\00) 9:"5·1\771 (lD[)).
2.13 Electronic Posting of Notice of Intended Award
Based on tile evaluation. on the datI..' indicated on the limclinc the Buyer shall electronically post a notice of intended
;J\\ard at http://fcl1.s1ate.ll.us!owa vbs!O\\aJ\::hL~~.~~~.JJJltilLm~J..lli. If the notice of ,l\\ard is delayed, in lieu of posting the
notice of intended mvard till' Buyer shall post a notice 01" lhl~ dela) and a revised date for posling the nOlice of intended
;l\\<]rcL All) person who is adversely afkcted by the deci~i()11 "hall Ilk \\ilh the Buyer a notice of protest \\ithin 72 hours
after tile eleclronic posting. The 13uyvr shall nol provi(k labulatiolls or notices of award hy telephone.
2.14 Firm Respons('
Ihe Buyer may make an a\\ard \\ ithin sixl: (60) days ;It'll.?!" 1111.' dak of the opening. during \\hich period responses shall
remain firm and shall llot b(~ \\ ithdra\\I1. If ;mard is not In<l(k \\ ithin si\l} (60) days. thv response shall remain !Ifill until
either the Buyer awards the C'Ol1lracl or tilt' Buyer rec(:ivcc, from 1111.' respondent written notice that the response IS
withdrawn. Any response that expreSSt~S a shorter duration Illa>. in the l~lIyer's sole discretion. be accepted or rejected.
2. t 5 Clarifications/Revisions
Bct()I't.;' award. the BUY(T reserves the right to seck clarifications or request any infimnation det'llled necessary for proper
evaluation oj' submissions fruill all respondent', (kcl11ed eligibk j(ll' Contract ,mard. Failure 10 provide requested
inj(lnnatiol1 may result in reject ion oj' the re"pol1se.
2.16 Minor Irregularities/Right to Rejl'('{
The Buyer reserws the right to accept or t'L'jecl ill1) and all bids. or separabk portions thereof. and 10 waive an) 1111l101'
irregularity. technicality. or omission ilthe Bu}er dl'terlllin,'s tllat doing so will serve the Slate's best interests. The Buyer
may reject any response not slIbmilled in lhe m<llllll'r specified b~ the slllicitatioll documents.
2.17 Contract Formation
fhe Buyer shall issue a notice of ;mard. iLIIl\. to "lIcCvo,~rl!1 re~)potldelll(S). h()\\L'ver. n,) contract shall be formed hetween
re~pondent and the Ill/yet' until tllo: BlI) er :)iglls till' (Onlraci. lilt.: Lhl) cr shall not he liahlc for any costs incurred by a
respondent in preparing or produc ing its respunse or for an~ \\,)rk p-.:rfol'med before tht' Contract is effective.
1.IS Contract On'rlap
Respondents shall i(knljj~\ ;111" pruducts covered hy thi ...... oli,:ilati(111 that the~ arl~ currl'ntly authorized to furnish under any
state \L'rm contract. By el1krillg into the ('oillract. a Contractor authorizes the Buyer to ciiminate duplication between
agreeillents in till' manner the Buyer decms to he ill its Ill'sl intero:si.
2.19 Public Records
Article I. :iection 24. Florida COllstitutioll. guarankL':-' ever,' pns()1l access 10 all public records, and Section 119.011.
Florida Statutes. provides a broad definition of public record. As ;,uch. all responses to a competitive solicitation arc public
records unkss exempt by Im\. ;\n) respondent clailllill)L that its l"eSpOnSL' contains illformation that is exempt from the
public fe'cords la\\ shall c1earl:. segregate and mark that information and providc' the speciJic statutory citation j()r such
exemption.
2.20 Protests
Any protest concerning this solicitation shall he made in accordanCe with sections 120.57(.1) and 2.1\7.042(2) of tile Florida
Statutes and chapter 28·11 () or the Florida Admilli~trative Code. ()ucstion:-; to the Procurcment Officer :-;hall not constitute
j()rmal notice of a protest. It is thc Bu.\er's intc!1l to ensure that specifications arc written to obtain the best value f()r thc
Pagt 1<)
State and that specilications are writtell to ensure C()lllp~'titi\elll'ss. fairness. l1ecessity and reasonableness in the solicitation
process,
Section 120,57(3) (b). F,S, and Scctioll lX-I 10,00;. lla. Admin, ('mil; rcquire that a nOlice of protest of the solicitation
documenh shall bc made \\ithin SCVCl1ty"'t\\O hours after the posting. oflile solicitation.
Scction 120.57(3) (a), F,S, requires the foIIO\\ing. stakment to he included in the solicitation: "Failure to file a protest
\villlin the time prescribed in sl'ction 120.57C)). Florida Stalllks. shall constituk a waiV('1' of proceedings under Chapter
120. I· lorida Statutes,"
Section 28 .. 110,005. Fla, Admin, Code requires the folio\\ illg. statl'lllent 10 he included in the solicitation: "Failure to till' a
protcst \\ ithin thc time prt~scribl'd in Sectioll 120,570). l'lorida Statutes. or failufe to post the bond or other security
required by law \vitllin the time allm\L'd for tiling. a hond shall constitute a \\aiver of proceedings under Chapter 120.
l'lorida Statutes."
2.21 Limitation on Vendor Contact ,,,,jill Agency During Solicitation Period
Respondents to this solicitation or persons acting. Oil lileir behalf illay not contact. het\\een the release of the solicitation
and the end of the n-iJollt' period follo\\ ing. t/K' agenc) posting the notice of intended award, excluding Saturdays.
Sundays. and state holidays. an) employee or ofTil'cr of the executive or legislative branch concerning. an) aspect of this
solicitation. except in writing 10 the procurement ()nln~r OJ" as provided ill the solicitation doclllllellls, Violation of this
provision may be grounds for rckcting a respol1sl'.
IThe remainder ()fthis page is inh'ntionally It:ft hlank (other than footer' information)!
Page 20
CONTENTS:
3.1 Definitions
3.2 Purpose and Scopc
3.3 Contact Persoll
3.... Who May Rcspond
3.5 MyFloridaMarketPla4.'c On'"vI('W
3.5.1 My Florida Ma rket Plac(' Vendor Rcgist ra liou A ppliea tioll
3.5.2 MyFlol·idaMarketPhH.'l' Sourcing Tool Training
3.5.3 Sourcing Tool Tips
3.5A Emnil Notification
3.S.S
3.6
3.7
3.S
3.8.1
3.8.2
3.S.1
3.S.2
3.S.3
3.S ....
3.9
3.10
3.11
3.12
3.13
3.14
3.14.1
Questions & Answers
Amelllim('n(s 0 .. Addendllms to till' Solicitation UOClIllH'uts
Order of' I'rcc('(ll'lln~
Submittal of Response
Price SheN
Ordt'ring Inslr'uctiolls
Authorized Deall'rs & Mallufactun'r i{('presentatiH's
Savings/Price Reductions
Product List
Certification of Drug-Frc(' Wol'liplace
Purchasc Orders or Invoices for Refert'lH'l'
Environmental Requin'l11cnts
Recycled Content RC{luiremcnts
Manufactun~r's lJlU, Address for 1)('(Jieall'd W,'!Jsik Address
Cost Savings Objct'live
State Objectives
l)jversit~
J. J 4.2 Envinmlllental Considt'rations
3.14.3 Certification of Orug-Free Workplac(' Program
Page 21
3.14.... Products Availahle from tlu' Blind or Other Ilandicapp(~d (RESPECT)
,U4.S Prison Rehabilitative Industries lind nin'rsiti('d Enterprises, Illc. (pRinE)
3.IS HasisforAward
3.16 Special Accommodation
(The remainder of this pag(' is int('ntionally left hlanl{ (other than footer inf()rmation)j
3.1 Definitions
TIl(' definitions f(llmd bel(m (alpi1abetit:al order) and l'l'ferel1t:ed ill (jcneral Instructions to Respondents. (pUR IOOl)
Section 2.1 and (Jeneral Contract Conditions. (PI iR 10(0) Section ·1.1 of till' In~ shall apply.
Helin'ry Methods .~~ nl'finition of T('I'ms
()rop-Ship; FOB I)eslillatioll. (lrdcI" "hippC'c!\Jin;ct!)..bl a I11<lQllt:}<::jllr,,'r (0 lhe.:' purcliasl'r or lISCI'. Ilems
,klivt'rt'd to the ordering ngel1c\ ~h~111 be ulllowkd by tfw (kliverillg carrier and placed on the agency's loading
dock. If there is no loading dock. itl'tns shall he lJlllo<lllcd by the ddivl'ry earriel' and placed ill a space
immediately i1dj;l\:t;'Il! to the carrier"; \dikk at the deli\en location.
Delivered Not Insralh'd: t)11 dl'!i\.~'r<.:'d IH)ll·ilhtalbl ordn~ iklll" deiiv..:n:d to thc ()nkrin~ agency "hall be
unloaded hy the delivering larriel and placed on the agellc.\ 's loading dock. lfthefl' is 110 loading docL items
~ha!! be unloaded h) the deliv(~f'\ cMrier and pl~l(ed ill n space immediately adjalet1t to the carrier's vehicle
at the ddivery l(lentinl1.
Inside Delivery, Non-Installed: On order:-; specif\ing inside (non-installed) delivery, items shall be unloaded
and deliwred, in the shipping. carton, to the ordering agency by the delivering carrier and placed inside tht' door
on the first or ground level noor of the huildil112 ..
Installed Delivery: On installed orders. (open. scI in place. ready for use) Ihe Contractor or the deliwring carrier.
aCling as the Contractor's agent. shall be respollsible lor reCl.'ipt. inspertion, and assembly or items delivered in the
area designated by the onkrin)! agcl1c). as \\ell as prompt remmal and disposal orall debris which is a result
of the delivery. The ordering agene) shall he responsible for the immediate removal of any existing furniture from
the area in \"hid} the contract itclns arc to be instillll'll. Llevator(s) must he made available if Il10re than one story.
If 110 elevator is available. delivery \\ ill he made In nle gn)lll1d !loo!'. or additional delivery fees may he negotiated.
Department (b.1.1£>.;!/dmsJll..~dJQJ:isl~"~:Qill): The [kpartlll('l1t or Managelllent Services for thl~ Statc of Florida. DMS
provides administrative support for state ag.encil's and state \;mploJ ee:-;.
Page :22
Eligible Use,' of the Contnltt: Uigibk users arc dl'lilll'd ill Ruh: 60A-I,O():'), Florida Administrative Code (F.A.c') as: (i)
all 3.+ State agencks. (ii) all other gO\ernmental agellcil's. ;IS ddin-:d in Section 163.316·L Florida Statutl's. \,hich havc a
physical prl'sence in the State ofTlmida. and (iii) allY imkpendl'nL nonprofit collegl' or uniwrsity located in Florida and
accredited by the Southern Associatioll or Collegl's and Schools .. I.,'/h'c·ifi(' .,jllIJwrill· ]S-'(}../.? (12) j-S, lAlli' JIIl/)/elll<'llted
]S" () 1.7 (I]) F,,,', lIiS/(jJT ;\(,1I S,·]·'·()I
Environmentally Pn'ft'rable Pn)(lutt (1':1'1'): .'\ prlHluct or sl'rvice lilat has a lesser or reduced effect on human
health and thc environmenl \\hen compared wilh compding products or ;;ervices that serw Ihl' same purpose. Such
products or services may indude. but arc !lO! limited to, those \\ hich contain recycled COillen!. minimize wash.'.
conserve energy or \\aler. and reduce the amount of t().\ic~ eilh~r disposed of or consllllll.'d.
Environmental Polity or Mission: A slah~1l1,~1ll nr philosoph) by tile organization of its intentions and principles in
relation to ils overall environmental performance. "hid) pro\'id~s a fral11~\\ork. for action and f()r the setting of ils
cnv'mmnwlltal objectives and targe\;,.
GSA: Acronym for the! i.S. (ieneral Services Administratioll. eiSA lev~ragl's the buying power oCthe
federal government to acquire lll~st value for ta'\pil;.el'S and I(~deral custolllers. 1'01' additional inl(lI'I11(ltion
about GSA, please visit the U.S. (ieneral S~rvice Administration at: IH!.l!;!h:.\i~u.\,g,sij,.g~~'{,
ITB: Acronym for Invitatioll to liid.
Manufacturer(s): The original producer of a c()l1ll1iodit) and/or contractual service.
MSRP: Acronym for the ManuLiCturer's Suggested Retail Price. 11 represents the ManllfactlJrl~r'S
recommended retail selling price. list price. published pricl' or other usual and cllstomary price tilat would
be paid by the purchaser for specilic commodities and l'llntractual s~'rvices \\ithoul henelit of a Contract
resulting from the solicilation. Ilmust publicall~ listed. available. and H'riliahle by lh~ Department.
Post-Consumer Content: Materials in a recycled product which arl' derived from businesses or consumers
after having served their in1l'nded lIses, and \\l1icl1 have h\'~l'n separated or diwrted from solid \\ aste for the
purpose of collection. recycling and disposition.
Post-Industrial Content: Materials generated b} l11anuhlcturers or product converters. sllch as trimmings, overruns and
ohsolc1l' products. that arc incorporating back into the I1HlIlunlCturing process of the same or dilTerent products arc
considered post-industrial materials or scraps,
Retyele (www.epa.gov): Collecting recyclable materials thaI \\()uld otilemise hi.' considered waste, sorting and processing
reI.') c1abks into raw m<lt('riais such as fibers. m,lI1l1CKluring rim materials in!() ne\\ proJw.:b. and purchasing recycled
products
SCS Indoor AdvantageD!; The Scientific Certificatioll S: ~tems (SCS) organization \\as founded in 1984 as an
internationally recognized. netllralli1ird party to certil\ environmcntally safe indoor produCis. The SCS Indoor Advantage
certification program identifies those products that llll.~ct sp\.~cillc Indoor air qual it) \;;~l1lissi(l1\ requirement;;. These ;;tandards
arc set by the Business and Institutional Furnilur,' Manut:lCturer's Association (BIF1vlA) and the U.S. Green Building
Council's Leader;;hip in Energy and l:nvironl11,'ntal Design (I lTD). The program applies to any Ilon-tlooring produci
generally Llsed within an enclosed indoor environment including \\all coverings. systems furniture, casegoods. and
insulation. SCS Indoor AdvantagcT\lGold: The program tests and ccrtities products for compliance with Ihe indoor air
quality emission requirements of !31Hv'lA. I lTD, and California Seclion 013:')0. an environmental standard specification
In cover key environmental perfill'lnallce isslles.
Statt': Illeans the State of ['Iorida,
3.2 Purpose and StOP('
The State or Florida. Department of Management SlT\iccc.. illvite;.. interested RL'spondenb. to submit proposals in
accordance with the solicitation doculllcnts. Tile purpo:-.c or thi:, liB is to cstablish a forty-eight month (,i8) Statc Term
COIltract for the purchase or Office hJrniture & file" \\ith tile potemial option for rellewals as allowed by Chapter 287,
I· lorida Statutes for purcila;..e by all Stat(: Agencies and otlk'r t:ligibiL' lIsers.
3.3 Contact Person
The follO\\ing person is the Ikpartment's SOLE puim (lfcolltact from the date of release of this liB until selection of
sllccessful provider( s).
3. 4 Who May Respond
Brenda Wells, CPPI~, ICPi'v). FCPA, ITCM
Purchasing Anal::.sl. ream I.ead
Statl' of Florida I nterior Design I. ieense i10()02922
Department or Management Sen ices
Division of Stale Purl' hasing
. .f():')() l:splanade Wa:-, SUill' 36()
Tallahassee, Florida 32399
Ie kphol1l.;: (~t;;O ){8X-6<)O.~
I a:;: (X:'iO) ,-11-+-61::::::
LllmiJ;JII:~ll\!;L ~1~tb:£L~tlD~,!'vhJ~J0xi~t'L<':~) Ill,
The Departm('nt seeks Responses from Illanufacturers holding currellt Federal (CiSA) Contracts for products offered on this
Contract. Though the Deparll11L'nt intel1d~ to contract dire,'!I) \\ilh l11anUf~lctllrers. the Department encourages the
participation of certified minority husiness enh:rprisL's (eMHI,). Information on CMBEs is available 11'0111 the Office oj'
Supplier Diversity atllillri;ogL~lms,slals;.jlllS..
I:ach Respondent must be authori/ed 10 conduct husiness \\ illl the State of Florida. and possess the experienc(' and
personnel resourc('s to provide the products and ~ervices de~crihed in this lIB, The Lkpartment retains the right to request
additional information pertaining to the Respondent's ability and qualifications to accomplish all services described in this
ITB as deemed ncc('ssary during the lIB or alter contract a\\ art!.
3.5 MyFloridaMal'kctPI:H.'e Overvi('w
The Department uses the My Floridai'v1arketPl<Ke syslcm (IV1 1f,,1 Pl to recei\(' Re"pol1ses electronically. This solicitation \\ il I
he conducted lIsing the My FlnridaMarkcrPlacl' SnllrCillf.'. lool.
.'.5.1 MyFloridaiV1arketPlacc Vendor il('gistrl1tion /\.pplicatioil
Vendor::, lllu::;1 have (l !','viscd, l'lJITL'nt. and cOlllplele Vendor Registratioll Application identified on the
My FloridaMarketPlace h'nLior Regismnioll SYSll'1l1 at: Il!!P::>://YI:l)\chlr,Jl!)HQLidatnarkl'tpla<;e.~_91Il!. I f you have
nnt registered or haw reqlll.~sted a registration update. please be advis('d thaI a minimuill of forty-eight (48) hOllrs
will be n:quired (or access to the !,\/1) 1'loridaMarkctPlace Sourcin!l Tool. Completion of this registration is
mandatory for thos.: Vendors \\ 110 \,ish 1(\ "uhmit a R\.'SJ)()llSe,
3.5.2 MyFloridaiV1arkeIPhl('t' Sonrcing Tool Training
This solicitation will be cOIHJuclcd using the MylloridaMarketPlace Sourcing Tool at:
hltp'i:/lsollrcl!]g,,~ll)il~)Ii~lmJl<lI:h~mlm&&om( Optional training 011 110\\ to respond to this solicitation electro1lic'lll)
is offered at: bJlIt:!!t.lll.!rhetpl'1<':,LnillJ()ri~j;I.C;\)m/\~n0i1I!y.~LuJ0r solilj.l<.lJimUKlnJum. While trnining is optional,
we stnmgly n'comml'lId you take advantage of this offer.
D(mnload and revil'\\ the dOClIment titled "liB 1\ ,:nl l Jser (iuid\.'."
• For all technical questiol1s ahout the Sourcing Tool. Vendors should contact tlw Myl'loridaMarketPlace
Customer Servic~' Dl'sk at g66-IIA-IYRO (X6()·j'i:::-1776) or: ~!gD'\'!Qt:!1~112{fLnlYDorid(!lnarketp11lCc.COlll'
• For additiol1al informatil)tl or a~sislallce on llsint! Ill\.' Sourcing Tool. please visit the
MyFloridaMarketPlace \\dlsite at the f()llowing link:
bJJn.:!jIIE!Il@11t~g,DJ.)Jl~1Ij\L:J.,.s;~2111 !_V.~Il~t()I/\!S.Ll,~!(lLS()IjS jJ~!li<.}!.LltrJnJllm.
Page 24
This site includes:
a. Soli(;itation User (iuide"
h. 011 Demand \\ ell-based Sourcill12 train i Ilg I i 11k
c. \~!in/ip lA()s
d. Vendor IA()s
e.
3.5.3 MyFlori<iaMarketPlac(' Sourcing Tool Tips
\Vhen \\orking in the MyFloridaMarkdPlace Sourcill12 Toni. be aware of the t\\ en!y (20) minute time-out function
in the tool. This means that ,You should save) our \\ork (click the SA VF button) at intervals of less than twent)
(20) minutes to ensure your entrics sincl' you last savcd ,m.~ 11\>1 !osL
Please nOle thai clicking the SA VI button wilhin the MyFloridaMarketPlace Sour(;ing Tool only savcs your
solicitation Responses. The SA VE button does not transmit your solicitation Response to the State. In order
{o transmit your solicitation Response to tilt' State. you must click the Sl !BMII button on the SUMMARY page of
the solicitation Rcsponsc.
A ncr clicking the SIIBl'v1l1 hutton. it i" the Rcspondent's I'L'sponsibility to chcck any submitted Response within
thc MyFloridaMarkl'lPlacc Sourcing lllollo veril) that thc Rc"ponse is accurately and completely captured \\ithin
thc Myl:loridaMarketPlace Sourcing Tooi. Re"pondellh Illust do this \\hill' thl~re i" sufficient time remaining in
the solicitation period in tl1(' eVl'i1I you disco\l'r <tlll'ITOI' alld Ill'cd to rcsubmit a revised Rcsponse.
To val idale ) Ollr Respol1se. you should do the rollm\ i ng lw (im: the ,,01 icilat ion period cnds:
• (io to the '"fVly Bid~ i'vly Respollscs" tab \\ ithin the MyFloriLiaMarketPlace Sourcing Tool after
you submitted) Ollr Rl?SpOnSL'.
• Click Oil thc Rcsponse II> !lumher nf)our last submittcd Response.
• Re\ic\\ cntirc R,'SP()lhL' to makc sure all responses arc complete. accurate. and as you intended to
submit.
• Minimulll area" to dwck are:
• le:'\1 bo~es Is )ollr l'lltirc ;lIIS\\er \ic\\abk')
• Ye,,!No qucstions Is thc displaycd answcr correct'?
• All uploaded documcnt fiks Can you l)pel1 altached Cil)c.ulllel1t(s) and ckarly view entire
content? D()c~, the content of the IIk(s) match your intended Response within the
MylloridaMarkclPlacl' Sourcing 1001 (c.g .. not an earlier version. incomplete copy. or
\\ ()rk in12 COpy)'.'
• Pricing and (Hlwr Information i\ re all Prices and other information you intended to
submit \isibk alld accurately captured \\ithin MyFloridaMarketPlacc Sourcing Tool'?
• \{cquil'(:d Ikl1l~ " An: all ilL'lll') listed in 11K "olicitatiull completed as rcquired \vithin till;;'
l'vh 1·loridaMari','lPlaec Sourcing I 001','
DO NOT RELY ON THE MYFLORmAMARKETPLACE SOURClN(; TOOL'S TIME REMAININ(;
CLOCK. THE OFFICIAL SOLICITATION CLOSING TIME SHALL BE AS REFLECTEI> IN
SECTION 1.2, EVENT TIMELINE. The Rcsponsc deadline{s) shall be as rL'lkcted in Section 1.2. Evcnt
Timeline. of this solicitation. The Myl:loridaMarkctPlacl' Sourcing 1001'S timc remaining clock is not the oflicial
submission date and timc ,k'adline. it i~ inrel1dcd OIl!Y to approximate thc solicitation closing and may require
pcriodic adjustments.
It is strongly recommended that vou suhmit your response as cady as possible. "Y'Ol! should allo\\ time to
I'ecl'ivc any rcquested a~sistancc and In i'l'ceivc vcrillcalinl1 of your suhmittal: waiting lIntil the last hours of the
"oiicilmiol1 could impact till' timcl~ '.ubmitlai of \our rl'Sp(l!1SC.
3.5.4 F:mail Notification
Respondents arc rcmindcd that thc Sourcing Tool's l'rnail notifications arc an option provided to Respondents as a
cOllrtesy. The State or !Iorida is not under allY obligation and docs not guarantee that Respondents \ViII receive
Page 25
email Notifications concerning the posting. ;lIlWlldmel1! or close l)j' lIB's. Respondents are responsible for
checking the Myl'loridaMarketPlacl' S()!lJ'cing Tool and the Vendor Bid System lilr information and updates
concerning this lTB.
3.5.5 Questions and Answers
Respondents shall examin(' this solicilalioilio detl'rmillC iftlw f)('partment"s requirements are clearly stated. If
there are any requirements which an: lInckar or ohj,'cliol1abk. Rcspondents should submit notice to the
Department llsing the Sourcing Tool':-; ()&A Board 11.\ 1I1l' due dale for Respondents to submit questions listed in
the Event Timeline.
Please note that questions \vill NOT be ans\\ered via lekpi1Pl1e or fax. The Departl11cnt shall post the answers to
the questions via the MY!'loridaMarketP!a,x Sourcing Tool by the date stated Oil the Fvent Timeline. Each
Respondent is responsible fill' monitoring the ['vly IloridafVlarkctPlan.:' system It)r new or changing informatioll. The
D~'panmen( shall not be bound b) all) verhal inlilfillalioll or hy any written infi.ll'Ill;llion that is not either contained
within the solicitation documents or formall: noticed and isslled by till' fTB sole point nf contact. Questions shall
not constitute fo rlll a I protest of the ~,pl'ciricaliolls or (lrtl1l' soliciullion. The formal protest process is descril)(~d in
Sect ion 2.20 Protests.
3.6 Amendments or Addendums to the Solicitation Documents
The Department reserves the right to issue al1Wl1dll1l~IlIS nr addenduills to the solicitation. Notice of an) amendment or
addendum \\ill bl~ posted \\ithin tiw M) FloridaMarketPlacc Sourcing 1001 and the Vendor Bid System. Such notice. if
required. will contain the appropriate details lill' idel1ti(\ ing and/or re\iewing the formal changes to the solicitation. Each
Respondent is responsible for monitorillg the site" jIll' Ilt'\\ or cilang.ing. inli)rlllatioll concerning this solicitation.
3.7 Ordl'r of PreCCdellC{'
Respondents arc encouraged 10 carefully revie\\ all materials contailled herein and prepare responses accordingly. In the
event any conflict exists bet\\eell the Special and ('l'llerallnstruction:-.. the Spcciallnstrllctions shall prevail. In tile ewnt
any conflict \,.'xists between the Special and (il~Il(Tdl (·onditiOlls. the Special Conditions shall prevaiL This Section. 3.7.
"llpl~rsl~dcs and replaces Section 2A. (,eneral Instructions remb ;Jlld Conditions.
All responses arc subject to the term:--oCtile following Sl?ctiOIlS of this lIB which. in case ofconllict. shall have the order
or precedence listed:
a)
hi
C)
d)
~)
I)
Introduction
Special COlltract Conciitiolb
Special Instrll(.:tiollsl \) Respolldent:;
U\;,I1~ral COl1tracl Condition:> (1'1 IR 10(0)
(IIJlleral Instructioll to R':"'fWlld<:!lb (Pl m
Price Sheet:--
100 I)
Tlw Department objecb to and ~hall !lot consider an) additional lerl11~ ,ll' conditions submitted by a Respondcnt. including
any appearing in documents attached as part 01 a Respoll(knt's Rl'SpOIlSl'. In submitting its Response. the Rcspondent
agrees that any additional terms or conditions. \\ hether submitted intentionally or inad\ert~ntly, shall result in the
disqualillcation of the Respondent's Rl:SPOllsc for allY oriel's associated with the additional terms or conditions. Failure to
comply with the solicitation requirements. specificatiolls, terms .. and conditions. including those specifying information
thatl11ust be submitted with a ResponSe'. rna: he grounds it)!' r('jcclillg a Respons('.
3.8 Submittal of Response
Respondents shall submit their otkr onljrK' Vi;l tile !·vlyl·loridaivlarketPlace Sourcing Tool at:
bHI2~.;!bQ!lr:s,:ir.lliJ}lY.jJilLi~!'JJ1El1:k~JD.hl~J,::~)1J1.
OFFERS MllST HE SllHMITTEl) IN THE MYFLORII>AMARKETPLACE SOlJRCING TOOL BY THE
DATE ANn TIME SPEClFmn ON THE EVENT TlMELlNE. Offers not submitted within
MvFloridaMarketPlaec shall be rejected.
Page 26
The Department shall not consider late offers and the Sourl'ing Tool \\ ill NOT accept oilers afkr the closing date and
time specified in the Lven! Till1elilh.~ or as amended by the Department. Lach Respondent is responsible for ensuring
that its response is submitled at the proper lime. III the event a Rl'sp\)IH.knt submits more than one response in the
MyFloridaMarketPla<.:e Sour<.:ing Tool, onlv the last Response received by the system shall be <.:onsidered fix award.
Previolls responses will not be visible 10 the State or I lorida. Till' Response Preparation Chel'klist is provided to assist
submittal but does not relieve the Respondent or responsibility for l'lhuring that all Requirements of the ITB arc
included with the Respol1se submittal.
The following documents must he uploa(kd into the Respondent's Response within the MyFlori<i<lMarketPlace
Sourcing Tool*:
1. Price SheN
2. Ordering Instrul'tions Form
3. Authorized Healers & Manufacturer-Rt'pn'sentativcs Form
4. Savings/Prict~ Rt'du('(iol1s Form
5. Product List Form
6. Ccrtification of Drug-Fn.'<~ Workplace Form
;'IT IS STRONGLY RECO;\DIE'\I)EB TlUT '\ 01 sa B\IIT YOlR RESPO'\SE AS EAR!'Y AS POSSIBLE.
YOl SHOlLD ALLO\\ IDlE TO RH. EI\E ANY REQt ESTEl) ASSISTA'\CE AND TO RECEIVE
VERIFIC\TIO,\ OF HH R sa B\HIT\L; \\\111'\(; l '\TlI. TIlE LAST 1I0tH.S OF THE SOLICITATlO'\
COll.I> I\IPACT TlIEIT\IEL\ SllnUI!"L OF YOI R RESPO'\SE. 1>0 '\0'1' I{ELY 0'\ TIlE
.. \n FLORI DA\1 AIH~ETPL.\( EO, SOl RCI '\(; TOOL 'SlnlI-: RE\lAI,\l:'G CLOCh:. THE OFFICIAL
SOLlCIT.\TION CLOSING !I\IE SII\LL BE AS I<E!· u:cfI:·:n" TIlE nE,\T TI\IELI:\E OF TIllS ITH_
Additionally. the following ini(mnatiol1 must be n:('eind b\ the contact person below 110 laler than the Response Opening
Dale & Time. Please refer back to th~~ Lvcnt Timeline j()1' Dall's and linK'S.
l. Current Manufacturt'r PuhlislH'd Prke ListlHook* (compact disc ~ CD) (Section 5.10)
Cover page and table or conh~llh must he included \\ ilh price pages. *Cof1sistent with
GSA Contract.
2. Current Fedenll GSA CataloglPrice Book (l'ompact disc --CD) (St.'ction 5.10)
Cover page. l~rms and conditions. labl~ or contents l1lllst be included with price pages.
3. Copy of your GSA Contract (comp'H.'t disl'-CD) (Section 5.10)
DOl'urnentatioll urlhe price. discou!1l and tiers offered must he submitted with till' Response.
4. Purchase Onl('rs or Invoic(~s for Ref'{'rcfI{'l' (Sct'lion 3.9)
5. En\'i.-onment:li Re(IUin'mt'nts (Se('tioll .3.10)
6. Rccycled Content I{eqllin'mt'nts (Sectiou 3.1l)
7. Manufacturer's URI, Addn~ss for dcdicated wehsite address (SC('tion ';.12)
Fa i I me to p roy i de a II J'eq LI\:~l~<lin ji:mmlt ion wit h i IJJhI::Ji"\'iJ?'QJ.1"-\;JJ.]jl)'..l~1 lin re icc! i () Il . .!c)1JJll:.JS~hl?Ol}~'i<;_.
Outer packagillg shall c\carl\' state Bid lilk. Bid (sulicitalion) Numh"r. Bid Opening Date and Time.
3.8.1 Price Shet't
Price Sheet Responses shall he su bm ittNI on th,· Price Sheet FOl'lll, S<"ction 6. t.
All p.-icing shall duplicate GSA price lists and discounts for every item offered.
Re1erence Prices/DiscOUllls. Section :".10 and Balance-of-I ,ilw Price/Products. Section :'i. I I.
This documcnt must h(' uploaded into l{espol1<ient's Response within MvFloridaMarketPlace.
Failure to comply with this requin~ment shall result in disqualification of Rcspolls('.
';.8.2 Ordering Instructiolls Form (Section 7.1)
On the Ordering Instruction" ForIll R ... 'spondcnh shall ilknti(y persons responsible for answering
questions about the Rl'sponse and administering the COlllracL and shall provide inj(mnation
necessary for placing orders under tlw (·ontract.
This document must be npioa<kd into Rcspondent's Response within MyFloridaMarketPlace.
Page 27
Failure to cOlllplv with this requirement ma\ result in disqualification of Response.
3.8.3 Authol'ized J)ealel's & Manufadun'J' l{epres('ntatiVl's Form (Seetion 7.2)
Respondel1ts are required to nal1h~ ill least ;1 minimum of't\\O (2) difTerent servicing dealers I<)!' till: State
or Florida. Respondents are ellt'ouraged to use (~ertified Minority 8usiness Enterprise dealers.
Reference Authorized Dealcrs & M~lIlufacturt'l' I{('pn'sentlltive, Section 5,27.
This document must he uploa(kd into I<espondent's Response within MyFJoridaMarketPlaee.
Failure to complv with this requirenu'nt shall result in disqualification of Response.
3.8..4 Savings/Price Rcductions Form (S('('tiof) 7.5)
Rcspondents shall suhmit one ( 1 ) accllrat,~I) completed Savings/Price Reductions Form v .. ilh Iheir
Rt:sponse conlaining tile required siJ\ings ini<mnalion offered 1(Jlhe State of' Florida, The Savings/Price
Rl'ductiolls I orin will be submilted electronically using the MFMP Sourcing Tool. per Section 3.5 of the
solicitation.
This document must he uploadcd into Respondent's Res[)uns(' within MyFlol'idaMarketPlace.
Failure to comply with this rcquirenl('nt ma\, result in disqualification of Response.
3.8,5 Product List Form (Section 7.0)
The Product List Fmill is an cxampk or furniture produds offered under this ITB \vhich will be
availabk olllile Stalc of I lorida Of1iCi: furniture & I ik:-, Contract. Eligible users of til is Contract will
be able to vic\\ the cOnlraclOrs namc ror each listing chccKed on the Slate Purchasing. Contract website.
This document must be uploaded into Respondent's Resp(}ns{~ within MvFloridaMarketPlace.
Failure to comply with this requin'lllent ma\, result in dis(}ualification of Response.
3.8.6 Certification of DI'ug-Free Workplace Form (Sediou 7.3)
Respol1Cknts shall submit one (I) al'curately completed Certification or Drug-Free Workplace Form
\\ith their Response certifying the Respondellt has a drug-fh:e \vorkplace program. The Certification of
Drug-Free Workplace lorm \\ill he sllhmiu('d dectronically using the MFMP Sourcing Tool. per Section
3.5 of the sol ieitati()I1.
This document must he uploaded into Respondent's Response within MyFloridaMarketPlace.
F~lilure to complv with this J'cquircment may result in disqualification of Response.
3.9 Purchase Orders or Invoic(~s f6r R<'fl'rence
All Respondents shall furnish a minimum of three (\) projects sold to 'lJjgjJl1LU.~!5" (sec Definitions. St~ction 3.1)
completed in Florida in the last 24 months including the name ()rlhl~ Customer responsible personnl'l and phone number
wilere Ihis specific typ<: or furniturl' is inslalkd. (·opic:.. "rtlle purchase orders 01' invoices mll~t be \t:giblc and identify the
date Customer. speciik furniture type and prin~. llm:l~ (3) pllrchase orders or invoin:s slu.1I he suhmitted with the
mailed Rt'sponses ilnd rcC\..'ivcd by tlll~ l'OllUlcl person no later thall the /)cwllinc In suhmit Rc"pollsc. The State of' Florida
reserves the right to contact 11ll' customer regardin).!, the services provided.
Failure to complv with this n:quil'emellt shall J'{'sult in disqualification of Response.
3.)(1 Environmental Re(lUirenH~nts
The State of Florida is cOlllmilled 10 r\~ducing \\<lsle and promoting energy conservation. To that etTi)rl, Respondents
responding. to this lIB are requilwllO meet minimum recyclcd conknt standards AND to submit inf(mnation relating. to
Iheir company's environmental policy and illlpk'lllel1tation procc\s.
1. Respondents shall submit a detailed em ironl1lenlal p()licy. This policy shall explain tIlL' Respondent's
environmental mission and ~hall incilldl' detaikd information Oil initiatives or procedures related to the
realization of the environlllental missioll. for eX<ll11pk':
Pollution prc\ cnliull \"pportllililie:-, [)isp\l~al of solid 'IndoI' hazardous waste
Energy COIlS(nal ion Recycling of scrap
\-Vater cOllsen alion Health and sali:\~ issllcs
Grecn !Jollse ( las ( ili< j ) redll<.:lions C()l1ll11 un it) involvement
Page 28
r:l1vironl1lel1tally preferable products (lPp~) are listed for this Contract on the Florida Climate Friendly
Products I .ist. pursuant hI 1>;eclItiw Order 07~ 126, titled "I.eaciersliip by Lxal11ple: Immediate Actions to
Reduce (Jreenllous,~ Cias El1lissi()n~ frnl11 I· lorida Stale Ciovernment", llpon award, Contractors will be
encouraged to submit a lhl ofllwir qualif\ing prodllcl~ for review and posting to the Florida Climate-
Friendly Preferred Products lisL The ClItTent lisl can be \ie\\L~d at tile j()lImving DMS website link:
Respondent shall submit any prepared and/(lr approved documentation or certifications for GSA products
submitted in rciation to the BIIMA Sllstainability (illidelines, BIFMA level 1M Certification from
Scientific Certification System:. (SCS), ISO I..tOO I. and EPA Comprehensive Procurement Guidelines.
If awarded, Respondellls shall provide a linK to this inf()l'mution on the State Contract Web Page as
described in (his Section :=;,24,. Dedicated State Term Contract Website Requirelllent.
Environmental Requirements shall he submitted witlt the mailed Response and received by the
contact person no later than the Rl'sponse Op(~ning Date and Time.
Failure to comply with this r'equiremcnt m,1V result in disqualification of Response.
3. t 1 Recycled Content Requirements
Rl'spnndent shallcontirm that al! corrugated cardboard materials and cOl1lainers llsed in the packaging and transport or
office furniture products will be made \\ illl a minimum of .15'y() recycled material (Post-consumer and/,or post-industrial)
and meets standard performance requirements. V ~'ri Ikat ion or the recycled material content shall be coniirmed in writ ing
by the product supplier or through documented specifications li'om the product supplier.
Respondent shall identity all product lines (or prodUCh) incllJding recycled content and/or post consllmer recycled content.
A\\arded contractor shall provide the content perl~el1tagl: urthe recycled m~l1erials in the identilied product linl's no later
than 30 days alter contract imard dale.
Recycled Content Requirements sh:dl he submitted with the Inailed Response and l'ec('ived by the contact person no
latt'r than the Response Opening Date and Time.
Failure to complY with this I'equin'mcnt may result in tlisqualifitatioll of '{espollse.
3.12 Manufacturer"s li RL Address for ()Nli('ated \Vt'bsitc Address
Ihe Department displays contract and ProdU,:t int(ll'Illatioll online f<H' cllstomcr-s usc. Leld) Contractor shall develop and
maintaill a Stale Contract weh page on the Internet {() post approved contract inj(mnatiol1. Respondent shall submit the
Universal Resource LO\;ator (lJ R L) address for this Contract. This l) R L I ink may remain hidden while the responses arc
under cvaluation, Referenc(' Secti()1l ).24, Dedicated State Term Cnntract Wehsite Requirement for specific
requirements,
URL Address shall be submitted with (hemaili:dRt· ... pollS\;.amlrecciH~d hy th(' ('on tact person IlO later than the
R('sftonst' Opening l)~tle and Time.
Failure to romp'" with this j'('quin'ment Ul:H .. .result in I.lis(lualificalioll of Response.
_,.) 3 Cost Savings Objective
Chapter 2010-151. Laws of I I or ida. Section..t7. provide:; tlw following:
Lach state agency, as defined ill :". 216.0 II. Florida Statutes, shall revi('\\ existing contract renewals and reprocurcl1lents
with private providers and public-private providers in all efrort til redll<.:e contract payments by at least 3 percent. It is the
sUlte\\ide goal to achieve suhstantial savings: however. it is the intellt of the Legislature that the level and quality of
s(,l"vices 110t be a freeted. Lach agency shall rellegot ink <lnd reprocure contracts consistent with this section, A ny savings
that accrue through renegotiating the rCl1e\\al or reproCllremcllt of an existing contract shall be placed in reserve by the
Lxecut ive Office of til(' (ioverllor.
In order to achieve this objective, the D<.'panment sl~eb to achieve a cns! ,,;lving~ of at least .1 percent \\hen compared to
till' pricing contained in the Department':. most recent slate krill contract for these (oml11oditiC's, Current and previolls
C(lntracts can be accessed through thl: Division of Slate Purchasing \\C'bsite at:
bnp:!iilms, n1yilo"d~hLSS) m LJ?~!:" j n ~~S._()P'£IflJi(m::;fsljn~_J2l1LI:Jw:'iing.
Pa!,!c 29
3.1'{ Stat<~ Objectives
Within thirty (30) calendar days li)JLQ.\\!LllLU\~J!r~L~Lf:JJl~;('UIJU~itl;J,-jLt!\\;JJQ.£~j, tll\.~ sllccessful Respondent shall submit
plan:-; addressing each of tile Stall"s five (5) ohiectj\'e~ list"" heIO\\, to till' e:-.Il'nl applicable to the items / services
covered b) this ~olicjtali()!1.
3.1.{.1 nin'rsity
The State of Florida is committed to supporting it:-diverse busilwss industry and populationll1rollgh ensuring
participation by minority-and \\onwll-o\\ned busincss enterprises in the economic lik o(the slate. The State of
i"lorida Mentor Protege Program connect:-. III il1()rit~ .. and II (lnWIHl\\ ned businesses 1\ ith private corporat ions f(lr
business development l1lenloril11L We strong") l~I1C(lllra!:,-e firms doing business with the State or Florida to
consider this initiative. I'or more informalioll on the tvkntor Protcgc Program. please contact the Office of
Supplier Diversity at (X50) ·lIn~0915.
It is vital that small. minority. \\()m~>IHl\\nl'd and \'eteran~O\\ Iled business enterprises participate in the State's
procurement process as both prime ('ontractoh and SlIbc()lltractors under prime Contracts. Small. minority. and
\\omen-owned hllsines~es arc strongly i.'llcouragcd to submit replies to this solicitation.
The Contractor shall submit docul1ll'I1tatiol1 addres~illg Diversity and describing the efforts being Illudc to
cncourage the participation of small. minority. \\OnK'IHm!led and veteran-owned businesses. Information on
Certitied Minority Busine:-;s Lnterpri:-;es (Cv1l3F i is availahle from the Office of Supplier Diversity at:
hlW.1Lilm s .11Jl.D.QIi d a, ";D].llij2L1JQU).I~rgIJ1;;!(2fIi~:Ll)1:"'~JmnJLL;L\jj~~I~jl)_Q;;gi.
3.1.{.2 Environmental Considerations
The State supports and ellcourage" initiatiVl's to protect and preserve our environment. Thl' Department
encourages the Contractor to sllbmi! ,lS part of an) respollse the Contractor's plan to support the procurement or
products and materials "ith recycled wntent. Ill\..' Contractor shall also provide a plan for reducing and or
hand I ing of any hazardous waste generated h) Contractor's company. Reference Rule 62-730.160. [:Iorida
Administratiw Code. 11 is a requirel1wllt of till: I lorida Department of Lnvironmental Protection that a
generator or hazardous \\;151(' malerials tl1al e:-.ceeds a cl'rtain threshold mLlst have a valid and current.
lJazardous Waste Gellerator Identification Number. This identitkation number shall be submitted as part of
Contractor's explanation or its company's hazardous \\ aste plan and shall e:-.plain in detail its handling. and
disposal of this wast\.'.
3,14.3 Cedific~.ti()11 of Drug-l·',·et' WMkphlce Program
The State supporh and encourag.es initinliws In keep tile \\orkplaces of Florida's Suppliers and Contractors
drug free. Sm:tintl 2R7.nX7 of thl' llolid;i St~tlut('~, provides Il1n1. \\hcrc idelltical tit' bids are received.
prt'l'erl!llee shall hc !2iWIl to it r(;'"pUIl~(' n:ceivl~d from n ({('spondcnt that It'fti I1t'~ it has implemcntcd 11 drug-frl'c
workf()t'cc prognlill. I j appl kable. Rl~Spon(icnt slwll cClti Iy lhal the Respondent has a drug-ti'('t' workplace
program Llsing the Certification of l)ru!J.-ln:1..' Workplacl' fonn included in Section 7..1 or the solicitation. The
COlllractof shall de<;ui he 110\\ it \\ iI! address the i mpil'll1l'tlt;)j ion oj a drug Ii';':;': workplace in offering thc itel1l~
of the ')olicitation.
3.1'{A Products Available from the Blind or Otht'r Handicapped (RESPECT)
Tlw State Sllpport~ and encourag.es til .. : gainful l'mp!oymelll of citizens \\ith disabilities. It is expressly
understood and agreed that an) articks that are the subject of'. or required to carry out. this Contract shall lx~
purchased from a nonprofit ag.l'llc) for the blind or j\lI' the severl'l::-handicapped that is qualified pursuant to
Chapter 413. Florida Statutes. ill the "ame malliler and under tile same procedures set f()rth in Section
J~1.Q].2( I} and (2). Florida Statutes; and for purposes of thi~ Contract the person, finn. or other business entity
carrying out the provisi()n~ of this Contract shall he deeilled 10 be substiluted for the state agency insolill' as
dealings wilh such qualified nonprofit agL'nC) are concerned. Additional information about the designated
nonprofit agency and the products it of reI's is ,l\ailable all.!lJn.:!!~~~"X~:ill£f!Qft1orida~.
The Contractor shall describe hcm it \\ i II address till' use of R r:SPI Tl in offeri Ilg the items of the solicitation.
3.1.f.5 Prison Rehahilitativt, Industfit's and DiHf'sificd Entt'rprises, Inc. (PlUDE)
The Stak supports and cllcoura);es the lise oj' I lorida correctional work programs. 11 is l':-.pressly understood
Page .~()
and agreed that any articks which ar~' the suhkct or. or reqllirt~d to carry out. Ihis Contract shall be purchased
fhml Ih(' corporation identified under Chapkr 946. F.S .. in till.' same manner and under the same procedures set
forth in Section 2:H~:~L~(2). and (.1). I.S.: and for purP()~L'S of this Contract the person. finn. or other bllsiness
elltity carrying out 1he provisiol1s of lili" ('olltraCl shall be deel11ed to be substituted for this agency illsof~H' as
dealings \\ith sllch corporation are cOllcerncd. AddiliuJldl informatiOIl about PRIDL and the products it offers is
a va i Jab Ie a t ll!Jl?.;lL~~Y_~~.:.DEj~k:.~D k' mlli~':>.:Ul:g(
The Contractor shall describe 110\\ il \\ ill :Iddrc,,, lhl..' U"l' of PI{ I DI. in otler! ng the items of the sol ieilation.
3.15 Basis for A wa rd
A \\arc! shaI I be made slate\\ itk f(lr ,:ach l11<lllllEICtUI"('(" offjc,~ furnilUre product oni:ring currently avai lable on GSA
sciledule. The Department iJll~~nds to ~l\\nrd to rl'spol1sible vendor per brand offering GSA pricing or better. Respondents
whose bids. past performance. or current status do nOI renect the capahilily, illlegrily or reliability 10 fully and in good faith
perform the requirements of the Contract may he rejeC!L'd ;I" l1ol1-rl,,,poIlSibk.
fhl' Departl1lent rl'serve~ lhe right to Illak~' <J\\ards as determined to bl' ill the best interest of the Slate of 1·'lorida. and to
accept or reject any and all ()n~rs. or separable portions. and ttl \vaivl' <Ill) minor irregularity. technicalit). or omissioll if
the Department determines that doing so \\ill serw the State of Florida'" best interest.
3.16 Special Ac{~ommod<ltion
An) person requiring a speeial accomlllodatiol1 at Stat" Purchasing because o(a disability should call State Purchasing al
(R::;O) 488-84,10 at least five (::;) \\orkday,; prior 10 the bid opcnil1g. I r -,Oll are hcaring or ,;peech impaired. please contact
State Purchasing b) using the f'lorida Rein;, Scnice at (ROO) 9:;,\-8771 (InD).
CONTENTS:
4.1 Definitions
4.2 Purchase Ord('.·s
4.3 Produt't Version
4.4 Price Ch.lIlges Applicahl(' Only to '{'('rm COlltr;lcts
Page 31
4.5 Additional Quantities
.... 6 Packaging
.... 7 Inspection at Contl'a(·tor's Site
.... 8 Safety Standards
.... 9 Americans with Disabiliti('s Act
.... Hi Literature
4.11 Transportation and Delivery
.... 12 Installation
4.13 Risk of Loss
.... J 4 Transaction Fee
.... 15 Invoicing and Pnyment
4.16 Taxes
4.17 Governmental RestI-j(:tiolls
.... 18 Lobbying and Integrity
4.19 Indemnification
4.20 Limitation of Liability
.. '-21 Suspension of Worl"
4.22 Termination for COllwnience
4.23 Termiuation for Caus{'
4.24 Force Majeure, Notice of Delay, and No Dnmages for Dehl)'
.. US Chnnges
4.26 Renewal
.... 27 Purchnse O,-der Huration
4.28 Advertising
.... 29 Assignment
.... 30 Antitrust Assigntllt'nt
4.31 Dispute Resolution
4.32 Employees, Suheontnletors, and Ageuts
..... 33 Security and Confidentiality
4.34 Contractor' Employees, Suhcontmctors, and Other Agl'llts
4.35 Insurance Requirements
4.3() Warranty of Authority'
4.37 Warranty of Ability to Perform
4.38 N oticcs
... .39 Leases and Installment Pun:hases
-t.-t0 Prison I{ehahilitati,e lildustrks and Hivcrsifit'd I':nterpf'iscs. hit·. (PRIDE)
-t.41 Products Available From tht' Blind or Other lIandicHppcd
...... 2 Modification of Terms
.. .43 Co()peratiw' PUI'chasill~
4.44 Waiver
...... S Annual Appropriations
-t..f6 Execution in C(}llllh~rparts
4..f7 S('venlbility
.t, I D(~finitions
The definitions contained in s. 60;\-1.()() I, 1.;\'('. shall appl~ to this agl\~eJl1l·nt. lhe folll)\\ing additional terms arc also
(kilned:
(a) --Contract" means the legally cntim:l'able agrl'Cllll'1lf that resulh from a successful solicitation. Tile parfies f() the
COlllracl \ ... ill be the Customer and ('olllractor.
Pal!-C 32
(b) "Customer"' means till' SIal(' agl~nC) or ot!1t:r "ntily ilkntified in a contract as the party to receive commodities or
contractual services pursuant 10 n contract or that orders commodities or contractual services via purchase order or other
contractual instrument froll1 the Contractor umkr the <. 'olltracl. The "Customer" nw) also be the "'Buyer" as defined in tlk'
PI1!{ IOell if it meets the definitioll of both tcrl11~,
(c) "Product" means any lkliverable Ull(il:r the COlltract. \\hich Illa) include commodities. services, technology or solhvare,
(d) "Purchase ordcr" mean~ tilL' f(lfIn or 1l)f'1l1at a Custoiller lIses to make a purchase llnder the Contract (e,g .. a formal
\\ritkn purchase order. electronic purchase ordd. proCllrell1l'llt card. contract or other authorized means).
·t2 Purchase Ordt'rs
In contracts where commodities or services an: onkl'ed by the Customer via purchase order. Contractor shall not deliver or
furnish products until a Customer transmits a purchase order. All purchase orders shall bear the Contract or solicitation
Ilumber, shall be placed by the Customer directl~ \\itll the Contractor. and shall be deemed to incorporate hy reference the
Contract and solicitation terms and conditions, Any disl"repanc: bet\\een the Contract terllls and the terms stated on the
Contractor's order form. confirmation, or acklh)\\ kdgcl11cnt shall be resolved in 111vor of terms illost favorable to the
Customer. l'\ purchase order for ,,('rvin:s \\ilhin lile amhi! or section 287,OS8( I) of the Florida Statutes shall be deemed to
incorporate by fefCrence the requirements of subparagraphs (a) through (i') thereof'. Customers shall designate a contract
manager and a contraet administrator as r-:quin:d b) sllhsl.~l'lioIlS ~X7.())7( I)) and (16) of the Florida Statutes.
4.3 Product Version
Purchas(' orders shall he c1l'emed to I'd0renc-: a 1ll,1l1111;l\:lur-:r's most recentl) release model or version of the product at the
time of the order. unless the Customer spl'cificlll) rl'qucsts in \\riting an earlier model or version and the contractor is
willing to provide such llh)d-:I or \ ,'rsioll .
.. A Price Ch.lIlges Applicahle Only to Term C()ntnH~ts
Iflhis i" a term contract for commoditics or servic,:'..!Iw fiJIlO\\ inl,', provisions appl) ,
(a) Ql@JJity Discounts, CO!1lrill'lor~ Me urged to off('1' additional dislOllllh t(H' olle lime dclivery of large ~illgle orders.
Customers should seck to negotiate additional price COlli.:cs~ioll" 011 quantity pllI'chases of any products offered under tilL'
('olltract. Stale Customers shall dOCtll1lCllt their tile'. al'conlillgl~,
(h) !l£5L'-J:h:jllJJ,..J)JI~r. Durint~ the Contract krm. i r tile Customer hecomc;" "mare of better prlcm!! offered by the
('olllractor for sllbstantially the ~;Wle \)r a :,l1lall,'i' qll[lntit~ of a produ('t outside the Contract. hut upon the same or similar
terms of tile Contract, tht'll at till' discretion of the ('lI~t()!llt'r the price tinder the ('ontracl shall be il1llllcdiatdy reduced 10
the 10\\<:1' price.
(c) f;aks PI·()~21~)J.i()IIS: III 'H.ldilio!l to decreasing priet'" j(lJ till;;' balallCl' of Ihe Contract term due to a change in market
condition", a Contractor may conduct "ak" Pllllllotiolb involving priee r<:dllC!ioll~ for a specilied lesser period, A
COlltra.;tvl sllllll submit 10 the Cnntntct Specialist dncUll1cl1lation id<:lltil~ ing tile proposed (I) starting and ending dates of
the promotion. (2) products illvolv,:d. and (.1) pmlllotional priCl..';' compared to then-authorized prices. Promotional prices
shall be available to all Customer:;, l ;POIl approval. the COlltraClPr shall provi,k conspieuolls notice of the promotion.
(d) Trade-In. Customers may lrade .. in equipmeni \\ hen Ilwking purchases from the Contract. A trade-in shall be
negotiated between the Customer and the Contractor. ('ustomers arc obligated to actively seck current nilr
market value when trading equipment. alld to keep accurate records ur the process. For State agencies. it may be
necessary to provide documentation to the I kpartment 01' Finarl'.:ial Services and to the agency propCI1y
custodian pursuant to C'hapler 273, !-.S.
(e) Equitable AJiu8.!.ll£.Dl. The Customer may, ill its soil' discretion. make an equitable adjustment in the
Contra'.:t terms or pri'.:ing if pricing or availability or supply is afkded by extreme and unforeseen volatility in
the marketplace. that is. by circllmstances that satisf~ all the /()IJO\\ing critl:ria: (I) the volatility is due to causes
Page .n
\\1101Iy beyond the Contractor's control. (2) the volatility al'kcts the marketplace or industry. not just the
particular Contract source of supply. (3) the dfcct Oil pricing or availability of supply is substantial. and (4) the
volatility so affects the Contractor thaI continlled performance uflbe Contract would result in a substantial loss.
4.5 Additional Quantities
For a period not exceeding ninety (90) days from tile datl' of soli citati 011 U\\ard. the Cuslomer reserves the right to acquire
additional quantities up 10 till' amount ShC)\\il 011 thL' solicitation bUI not \0 exceed the threshold I(H Category Two at the
price:, submitted in the response to the solicitation.
4.6 Packaging
Tangible product shall be "ecurcly and properly packL'd liJr shipmel1!' storage. and stOCKing in appropriate. clearly labeled.
shipping containers and according to iln:cpted commercial practice, without extra charge for paCKing materials. cases, or
otl10r types or containers. ;\11 cOlltainers and paCKaging shall become and remain Customer's prnpel1y.
4.7 Inspection at Contractor's Sitl'
The Customer reserves the right to inspect. at all) rl:il,>(ll1ablc time with prior notice. the equipment or product or plant or
other filCililics oj' a Contractor to asses~ conformity \\ith Contract l'(.'ljuirl.:lllents and to determine whether the) arc adequilte
and suitable for proper and dTective Contract performance.
4.8 Safety Stllndar'ds
;\11 manufactured items and lilbricated assemblil'~ SUhjL'ct 10 operation under pressure. operation by connection to an
electric source. or operation involving connection to a malllllilctured. natural. or LP gas source shall he constructed and
approved in a mantler acceptable 10 the appropriate Stare insp.:ctoL Acceptability customarily requires, at a minimum.
identification marking of the appropriate saki) standard organi/;Jtioll. \\h.:re sllch approvals of listings have been
estahlished for the type of device offered and furnished. iilr example: the American Society of Mechanical Engincers for
pressure vessels; the Underwriters Laboratories andior National Electrical Manunlcturers' Association for electrically
operated assemblies; and the American Cias ;\ssociati(\n Illr gas-operated assemblies. In addition, all items furnished shall
meet all applicable requirements of tile Occupational Safety and llealtll Act and state and kderal requirements relating to
clean air and water pollution .
.... 9 Americans with nisabilities Act
Contractors should idelllil:-all) products thnt Illil\ he U~I;;'J ur adaptl'd for lise hy vi~U<llIy. he;uing. or olher physically
illlpain:d IwJiviuuab,
4.10 Littratlln'
{ipon rl'qu<:~l. the Contractor shall fllrni"h iitcratul'l' re;lsonnhl) related to til,' prodUl:t orrl'red. for l'\!lmplc. lIscr l11alluab.
pril'e sl'iJedllles, catalog:;. dCSCl'lpliv\:' br",;llul'l''>, ell'
4.1 J Transportation lllld IkliH'q
Price') ';\1nll include all .;hargl''' I'm packing_ handlill)2.. !I\:t;,tlll. distribution, and inside delivery.! ransporlalion of goods
shall be HJB Destination wan) point \\ ithillthirt;. UO) da) salter thl' Cl1::.tomer places an Order. i\ Contractor. within five
C'i) Chi):' after I'(.'ceiving a purchas,' order. shall Iloti!\ tile Clistolller llf all) potential deliver) delays. Evidence of inabilit)
or intentional delays shall bt' caliSe Ii)!" (\llllraCl c:lncl'liati(l11 and ('ol1traclOr :-;uspel1sion.
4.12 Installation
Whl're installation is required. Contractor shall he n:spollsibk for placing and installing the product in the required
loc;ltions at no additional charge. unless ()thel'\\i~e (k"ign<llcd on tile Contract or purchase order. Contractor's authorized
product and price list shall clearly and separately idelltiJ) an: additional installation charges. All matl'rials used in the
inslallatiol1 shal! be of good quality and shall he rrc~~ ofdc!l:cts that \\ould diminish the appearance of the producl or render
it structurally or operational!: ullsound. Installatioll inc!lIdc~ the furnishing of any equipment. rigging. and materials
required to install or replace the product in the proper location. Contractor shall protect the site from damage and shall
repair damages or injury caused during ill~tallati()n by C'olltraclor or it~ el11plo)el~s or agents. If any alteration. dismantling.
excavation. etc .. is required 10 achieve installation. the Cnl11ral'lnr shall promptly restore the strucllIre or site to its orig.inal
condition. Contractor ~hall perform installatiun \\ork so as to calise the least II1COI1Veilience and interference with
Custoillers and with propel" collsideration of others on sill'. l ipon completion of the installation, the location and
surroullding. area of work shall be Ieli clean and in a neat and lInnh~;truc\ed condition. with everything in satisfactor) repair
and ()rdl~r.
4.13 Risk of Loss
Matters of inspection and ,l(ceptance arc addl\~ssed ill s. 21 :".4:22. !.S. l intil acceptance. risk of loss or damage shall
remain with the Contractor. The Contractor :-;hall b~' rl'sponsihle for tiling. processing. and collecting all damage claims.
To assist the Contractor with llama!,'.e claillls. thc Custl)lller shall: record an) evidence of visible damage on all copies of
the delivering. carrier's nil I of Lading: report damagl'~ to till' carrier and the Contractor; and provide the Contractor with a
cOP: of the carrier'~ l3ill of Lading and damage inspection 1\.'Porl. When a Custolller rejects a product. Contractor shall
remove it from the premises within ten days aile!' notification or rejection. llpon rejection notification, the risk of loss of
1'('.ieCIl'd or non-conforming product shall remain \\ ith the Coillractor. Rejected product not removed by the Contractor
\\itilin len days shall be deeilled abandoned by the Contractor, and thl~ Customer shall have the right to dispose of it as its
own property. Contractor shall reimburse the Customer fl)!' costs and expenses incurred in storing or effecting removal or
disposition of rejected product.
4.14 Transa<.'tion Fee
The State of Florida has instituted !\;1yl·loridaMarkl..'tPlace. a statc\\idl' eProcurement System ("System"). Pursuant to
section 287.057( 23). Florida Statull's (2002), all paymellts shall be assessed a Transact ion Fee of one percent (1.0(%).
\\hich the Contractor shall pay to Ille State, 1Illk'>o. cxempt pur:-,uant to 60A-l.032. F.A,C.
For payments within lhe Stall' accounting :--,yslL'11l (I·LAIR or its :-:>Ul'Cl'ssor). the Transactioll Fcc shall. when possihle. he
automat icall) deducted from paym,~nls to the Contractor. I r automatic deduction is not possible. the Contractor shall pay
the Transaction Fel' pursuant to Rule 60A-I.0.11 (2). I.A.( '. B) :--ubmission of these reports and corresponding payments.
Contractor cl'rtifics their COITertn,'ss. All such repo)'fs and paynwl1h shall be subject to audit by the State or ih designec.
Contractor shall receive a credit for an) Transactioll Ice paid by thc Contractor for the purchase of any itelll(s) if such
itel11(") are returned to the C'ontractor through no !~Il!lL act. or om issioll of the Contractor. Notwithstanding the foregoing,
a Transaction Fee is non-refundable when an item is rejt'ctl'd or returned, or declined, due to thc Contractor's failufe to
perform or comply with speci ficatiolls (lr I'l'quil\'fllellts or the agr,'elllellt.
I'ailure to comply with these rcquireml'nts :-.Ililll consiitull' grounds for declaring. the Contractor in default and recovering
l'eproclIn:mcllt costs from the Contractor in addition to all ()utstanding fCes, CONTRACTORS I>ELlNQlJENT IN
PA VINC TRANSACTION FEES MA V HE SUB.meT TO BEINe REMOVEJ) FROM THE I>EPARTMENT OF
MANAGEMENT SERVICES' VENI)OR LIST AS PROVIDED IN RULE 60A-1.006, F.A.C.
,1.15 Invoicing and Pal'lH'nl
Invoiccs shall contain the COlllract nllm bel'. purdla~t' ordt:r IltJlll her i r applicahle, and th~~ appropriate vendor ideoti fication
nUlllb\.'1. The State may require an.' other inl(lrfl1atioll frolll till' Contractor tim! the State dcem" IH..'cessary to vcrify any
purchase ordN placed tinder till' COfltrnCl.
/\( the Slate's Dillion. Contractn{'" Illa y be required 10 invoic(: clectrullil.:all) pursuant to guidelines of till: Department of
Managcment Services. Current guidclinl's requirt' tlla! ('ontractor supply cil'ctronic invoices in lieu of paper-based
invoices It)!· those transactions pn')Ccssl'd through the system. Lkctronic invoices shall lX' submitted to the Customer
through the Ariba Suppli('r Net\\ork (l\SN) in olle or till' folhming mcchanisl1l:-' LD! 810, cXML or \\cb-based invoice
elltry \ViOlin the ASN.
Payment shall be made in accordance with secliow; 21 :".422 and 287.058:" or the Florida StatulL's, \vhich govern time limits
for payml'nt of invoices. Invoices that must be rl'lllnll~d In ;i Contractor due to preparation errors will result ill a delay in
pa) men!. Contractors may call (8:"0) ,.f 13-7269 MUllday through I riday to inquirc aboul the slatlls of payments by State
Agellc ies. The Customer is I'l'sponsibk for all paymellt" under the Contract. A Customer' s 1~li Illrl~ to pay, or dday in
payment. shall nol constitute a breach of till' ('0111 rac! and "llall not rei ieve the Contractor of its obi igalions to the
Department or to other CU~lOlllers.
4.16 Taxes
The Slate does not pay Federal c\ci"c or saks 1:1\,'-'; Oil direct purelJas('s 01 tangibk personal property. The State will lIot
Page 35
pay for any personal propert) taws il'vi('d Oil the Contractor or for any taxes kvied on employees' wages. Any exceptions
to this paragraph shall be explicitly noted by t\1(' Customer in the special contract conditions section of the solicitation or in
the Contract or purchase order.
4.17 Governmental I~estrictions
If the Contractor believes that all.' gmernllwntal restnctlolh have been imposed that require alteration of the material.
quality. \vorkmanship or performance of the products of!cred under llw COlllract. the Contractor shall immediately notij~
the Customer in writing. indicating the specific restrictioll. The Customer reserves the right and the complete discretion to
accept an) such alteration or to cancel the Contract at no further l'.\peIlSe to the Customer.
4.18 Lohhying and Integrity
Customers shall ensure CO 111 pi iance \\ itll SL'Cl ion I l.()«? IS and Sect ion 21 (l.34 7. FS.The Contractor shall no!. in
connection with this or any other agreement \\illl [he State. directly or indirectly (1) offer. confer. or agree to conkr any
pecuniary benefit on anyonc as consideration for <lily Stall' officer or employee's decision. opinion, recommendation. vote.
other exercise of discretion. or violation of a knm\ n lcg.al dut). or (2) once give. or agree to give to anyone any gratuit)
for the bene1it of: or at the direction or request oL any Stall' officer OJ' employee. For purposes of clause (2). "gratuity"
means an) payment of more than nominal mOlll'tary value ill tile limll ()( cash. trawl. entertainment. gifts. meals. lodging.
loans. subscriptions. advances. deposit:-, of 1l101Wy. service~. employment. or contracts of any kind. Upon request of the
Customl'r'~ Inspector (Jencral. or otth:!' authori/ed State official. the Cori'traetor shall provide any type of information thc
Inspector General deems relevant to the Contractor'" integrity or responsibility. Such information may include. but shall
no! be limited to. the Con(ractor'~ business or financial record~, documents. or files of an) type or form that refer to or
relate to the Contract. The Contractor shall retain such records II)r the lunger or (I) three years after the expiration of the
Contract or (2) the period required by the (icneral Rec(lrd~ Schedules maintained by the Florida Department of State
(available at: Il1lPj/dli~S!D~:~1&~,iL.lJl'Lb1JImh2QI1)J:J~~~.Ju~;:;ig<;!l~Ill~Lbl!..ll). lhe Contractor agrecs to reimburse the State It)!'
the reasonable eosts of investigation incurred b: the In~pcct(lr (Jeneral or other authorized State official f()r investigations
of the Contractor's compl iance \\ itb tIll' terms of this or allY (ltiler agreement between the Contractor and the State which
results in the slispensiol1 or debarment of the Contractor. Sllch costs shall include. but shall not be limited to: salaries of
investigators, including overtime: travel and lodging e'\pl.'nsl'~: and expert \\ ilness and documentary lees. The Contractor
shallnOl be responsible for any COSls or jl1\e~!igali()ns li1;ll do not result ill tIll' Contractor's sllspension or debarment.
4.19 Indemnification
The Contractor shall he fully liabk ttl!' thl' action:-. or its agellt~. employees. partners. or subcontractors and shall fully
indemnify. defend. and hold harmkss the State and ('lI~tOlller~, and their orticers. agents. and employees. from suits.
actions. damages. and costs of ever) name and de:,eription. including attorneys' fCes, arising from or relating 1.0 personal
injury and damage to real or pl..'r~ollal tangible propert\ alleged [0 he caw;ed in whole or in part by ('onlnK:lOr. its agents.
<:mpiuy.:es. parttlers. or sllbc()ntrilL'l(lr~. provided. IH)Wl'H'1'. lhar the ('nntractor shall not indemnifY for that portion or <lily
loss or dnllwgc,; proxillwl,:I) ~',H!!;,t;;'d by llll~ negligenr act M ()llli"iOIl or tilt;;' Slate or a Customer.
hllihcL (ht;;' CVlltrm;!or shall flllly indcll1llif~" dl'f~lld. and !told IWI'I11less rill' Slak and ('LI~tolIlt;;'r~ li'om allY suits. actions.
dmnag.es, and costs of ('very nam<: and description. including attort1L') s· let;;'~. arising from or relating to violation or
infringement of a trademark. copyright. paten!. lrade seer,'l or intellectual properly right. provided. however. that the
foregoing obligation shall not appl) [0 a Customer's misllse or modification of Contractor's products or a Customer's
operation Of use or Contractor'~ products in a manller not cOlltemplated b) the Contract or the purchase order. If an)
product is the SUbject of an iIlli'ingel1ll'nt sui!. or in the Contractor's opinion is likely to become the subject of such a suit.
lhl~ Contractor may at its soil' expense procure jil!' tlK' Customer the right \0 continue using the product or to modify it to
become non-infringing. I f the COlltractor is nOl reasonahl) ahle to modify or otherwise secure the Customer the right to
continue lIsing the product. the Contractor shall I'l'mOVe the product and refund the Customer the amounts paid in excess of
a reasonable rental for past llse. The l'llstomer silallnot hl' liabk' li)r any royalties.
The Contractor's obligations llnder the preceding two paragraphs \\ ith respect to any legal action are cOnlingent upon the
State or Customer giving the Contractor ( I ) \\fiHen notice or all) action or threatened action. (.2) the opportunity to take
over and settle or defend any such action at Contractor' s sok~ expense. and (3) assistance in delending the action at
Contractor's sole expense. The Contractor shall no! be I iahk for any cost. expense. or compromise inctllTl'd or made by
the State or Customer in any legal action \\ iti101l1 tIll" Contractor's prior written consent \\hich shall 110t be unreasonably
\\ ilhhcld.
4.20 Limitation of Liability
f'or all claims ag.ainst the Contractor ullder any cOlllraCI 01 purchase order. and regardless of the basis on vvhkh the claim is
made, the Contractor's liability under a cOlltrae! or plirelw:"l' order !ll!' direct damages shall be limill'd to the greater of
$100.000. the dollar amount of till' contract or purchase order. nl' t \\ () times the charges rendered by the Contractor under
lhe purchase order. This limitation shall not appl~ to claim:" arising under the Illdenlllity paragraph contain in this
agreellwnt.
linless otherwise specifically enuillerated in the Contract or in the purchase order. no purly shall be liable to another for
special. indirect. punitive. or cOl1sequel1lial dalllage.~. including lost data or rl'cords (unless the contract or purchase order
requires the Contractor 10 back-up dala or record,,). e\l'll if the parly has been advised Ihal such damages are possible. No
party shall be I iable for lost profits. Iusl revellue. or 10SI institut innal operal ing savings. The State and Customer may. in
addition to other remedies avai lable to thelll at law m equit} and upon Ilotice to the Contractor. retain such monies from
amounts due Contractor as may be necessary to satis(\ an:. claim for damages, penalties, costs and the like asserted by or
against them. The State: may sci ofl any liability or other obligatioll of the Contraclor or ils affiliates to the State against
an) payments due the Contractor under any contract \\ ith till: State.
4.2 t Suspension of Work
I'he Customer may in its sole discretion "USIk'l1d an) or all activities under the Contract or purchase order, at any time.
when in the best intercsts of the Stale to do :"0. Till' ('ustomer shall provide the Contractor written notice outlining the
particulars of' sll~pellsion. Examples of the reason li)l' suspension include. but are not limited to, budgetary constraints.
declaration of emergency. or other such circumstances. After receiving a suspension notice. the Contractor shall comply
with the notice and shall llot accept an:-purchase onkrs. \Vithill ninety days. or any longer period agreed to by the
Contractor, the Customer shall either (1) issue a !lot ice authorizing resumption of work. al which time activity shall
resume. or (2) terminate the Contract or purchase order. Suspension of work shall not entitle the Contractor to any
additional compensation.
4.22 Tennin.ltion for COllvenit'ncc
The Customer. by written notice to the COlltractor. may terminate tilL' Contract in whole or in part when the Cuslomer
dell'rmines in its sole discretion thm it i" inlhe State's imerest 10 do so. The Contractor shall not furnish any product aftcr
it receives the nOlic\.' of termination. ,'.\cept as necL'ssary to complete the continued portion of the Contract. if any. The
('ontractor shall not be entitled to recover any cancellation chargcs or lost profits.
4.23 Tcmlination for Calise
The Customer may terminatc tile Contract ifllle Contractor f~lils to (1) deliver the product within the time specilied in the
Contract or any extension. (:2) maintain adequate progr,'ss. thus cndangering performance of the Contract. (3) honor any
term of the Contract. or (.f) abide by any statutor:-. regulator:-. or licensing requirement. Rule 60A-1.006(.1), F .A.C ..
governs the procedure and consequence" or defilllit. The C(1I1traC\Or shall c()ntinll\.~ work on any \~ork not terminated.
Except for del~llllts of subcontractors at any tier. the Contractor shall not be liable I()r any excess costs if the failure to
pcrkH'lll the Contract arises from event." COll1pit:ll'i) he) ond tlw control. and without lhe fault or negligence. of the
Contractor. I r the lltilure to pl"rform is caused by Ihe default of a subcontractor at any tiel'. and if the cause of the default is
completel) beyond the control of both the Contractor and tll(, subcontractor. and \\'ithollt the fault or negligence or either.
the Contractor shall 1101 I'll' I iable for any e\Cl':-,:" costs f(JI' fili I urI..' 10 pL'rf(lrIll. unless the subcontracted products were
obtainable from other sources in surticie!1! liml' j()l' tlw Contractor to llleet the required dl'iivery schedule. It alief'
termination. it is determined that tl1(' COlltractor \\as not ill default. or that the default \\as excusable, tl1(' rights and
obligations of the parties shall be till' same as irthe t,'l'll1inalioll had been issued for the convenience urthe Customer. The
rights and remedies of the CustomCl inlili:-, clau~e are in additioll 10 any othl~r rights and remedies provided by law or under
the Contract.
4.24 Force Majeure, Notic(' of Hda~, and No D:lInagcs for Dchl}
I'lle Contractor shall not b..: rl~spol1sibk for dela) result illg from ih t~li lure to perform i r neither the fault nor the negligence
or the Contraclor or its empl()yee~ or agents contribtlk'd to the dda) and the delay is due directly to acts of God, wars, acts
oj' pub I ie enemies, strikes. tires. f1()(l(k or other silll i lar calis,' \\ holly beyond the Contractor's control. or for any of the
Page 37
foregoing that affect subcol1lractors or suppliers if IlO alternate source of supply is available to the Contractor. In case of
any delay the Contractor bclievcs is l':-;cusabk. tl](' Contractor shall noti!) thl' Customer in writinll ofthc delay or potcntial
delay and describe the cause of the dela: either (I) \\ithin len (10) days after the l'ausc that creates or \vill creatc thc delay
first arosc. if thc Contractor could rcasonably foresec that a delay could occlir as a rcsult. or (2) if delay is not reasonably
foreseeable. within live (5) days alit-r the dale till: Contractor IiI'S! had reason to believe that a delay could result. THE
FOREGOING SHALL CONSTITUTE THE CONTRACTOR'S SOLE REMEnV OR EXCUSE WITH RESPECT
TO nELA V. Providil111l1oticc in strict accordance \\ ilh this parallraph is a condition prececient to such remedy. No claim
for damages. other than for an extension of time. shall he asserted against the Customer. The Contractor shall not be
entitled 10 an increase ill the ('olHrac! price or payment of an) kind from the Customer for direct. indirect. consequential.
impact or other costs. expenses or damages. including hut !lot limited 10 costs of acceleration or inefticiel1cy, arising
because of delay, disruption. inkrfcrel1ce. or hindrance from any cause whatsoever. If pert()flllanCe is suspended or
delayed, in whole or in part. duc \0 any of thc causes described ill this paragraph. aner the causes have ceased to exist the
Contractor shall perhll"lll at no increased cost. unless the ('lIstolller dctermines. in its sole discretion, that the delay \\ill
sigllilicalltl) impair the \allle of the Contract to the Stall' or to Customers. in \\hich case the Customer may (I) accept
allocated perti:xmance or tiL'liveries from till' COlltral"lor, provided that the Contractor grunts prl'i'erential treatment to
Customers with respect to products subjeckd to allocatioll. or (:::) purchase from other sources (\~ithout recourse to and b)
the Contractor for the related costs and expen~es) to replace all or parI of Ihe products that arc the subject of the delay.
which purchases may be deducted frolll the Contract quanti!). or n) \I.'rminate the Contract in whole or in part.
4.25 Changes
rhe Customer may unilaterally require. b) \\riuen OI'dl'l'. chanl!.es altering. adding to. or deducting Ii·om the Contract
specifications. provided that sllch change:., arc \\ ilhin the general scope of the Contract. The Customer may make an
equitable adjustment in the Contract price or ddivet) date if the changc affects the cost or time of performance. Such
equitable adjustments require the \Hitlen consellt of the Contractor. \\ hich shall not be unreasonably withheld. If unusual
quantity requircments arise. tile Customer may solicit separate hids to satis(y them.
·t2ll Renewal
llpon mutual agreement. the Customer and th,: Contractor ma: rl'nc\\ rill' Contract, in \vhole or in part. for a period that
may not exceed] years or the term of the contract. whichever period is longer. Any rene\\al shall speci(y the rl'ncwal
price. as set forth in the solicitation response. The rl'nl'\\aIIllUsl be ill \\riling and signed by hoth parties. and is conting.ent
upon satist1lCtory performance evaluations and subject to availabilit) or funds.
4.27 Purchase Order Duration
Purchase orders issued pursuant to a slate term or agenc: contract must be rect'ived by the Contractor no later than close of
business on the last day of the conlract"s term to be cOllsitk'rcd timely. rile Contractor is obliged to till those ordl~rs in
accordance with the contract"s terms and conditio!)s. Purchase orders n:ceived by the contractor after close of business on
the last day of the state term or agency contract"" krm shall hl' cOllsidered void.
Purchase orders !<:ll· a one-time delivery of commodities or peri()J"fnancl' of contractual services shall he valid through the
performance by the Contractor. alld all lerIll'> and conditio!)s of till' state term or agency contract shall apply to the singlc
delivery/performance. and shall surviv .. ' the Il'rminatiollllrtlll' Contract.
Contractors arc required to accept purchase orders specil~ing deliver) ~chedulcs exceeding the contracted schedule even
when such l':-;tended delivery will OCC!fr atler expiration of the state term or agency contract. For example. if a state term
contract calls It)!" delivery ]0 days alter rcceipt or order (ARO). and an order specifics delivery \vill occur both in excess of
30 day~ ARO and after expiration of tile state term contract. the Contractor \vill accept the order. However. if the
Contractor expressly and in writing Ilotilics thL' ordering office "ithill len (10) calendar days of receipt of the purchase
order that Contractor \\ill not accept the extended deli\'l~r) terms beyolld the e:-;piration of the state term contract then the
purchase order \\ill either he amended in writing b) the ordering entity within ten (10) calendar days of receipt of the
contractor's notice to rellect the slate term contract del Ivery schedule. nr it shall he considered \\ ithdrawl1.
I he duration of purchase orders II)!· recurring deliHTies (If cOllllllodities or performance of services shall not exceed the
cxpirati(ln of the state term or agency contract by Ilhll'e tilan t wehl' lllol1lhs. Ihm ever, iran extendl'd pricing plan offered
in the state term or agency contnlct is selected by the ordering ~'ntity. the contractlerms on pricing plans and renewals shall
govern the maximum duration ol"purchasl' or,krs rl'lkcling slich pricing plans and retlc\\als.
Page 38
limel) purchase orders shall be valid through their specified krill and performance by the Contractor. and all tertns and
conditions of the state term or agency cOlltract shall appl.\ to the recurring delivery/performance as provided herein. and
shall survive the termination of the ('0111ract.
Ordering offices shall not rene\\ a purchasv ordvr issuvd pursuan1 to a stale term or agenc) contract if the underlying
contract expires prior to thc effective date or the relle\\al.
4.28 Advertising
Subject to Chapter 119. I lorida Statutes. the COlltractor shall not puhlicly disseminate allY information l'Ol1cerning the
COlllracl without prior written approval from the CustOlller. including. but not limited to mentioning the Contract in a press
release or other promotional material. identi fying the Customer or the State as a reference. or otherwise linking tile
('ontracto(s name and either a description of the ('olltracl or the name of the State or the Customer in any material
published, either in prim or electronically. to any entity thai is not a part:-to Conlract. l:xcept potential or actual authorized
distributors. dealers. reselkrs. or servicl.' repre.'ientalive.
4.29 Assignment
The Contractor shall not sell. assign or transfer all~ pj ih rights. dutie:., or obligations under the Contract. or under an)
purchase order issued pursuant to lhl' Contract. \\ithout the prior writll'l1 COlbent of the Customer. In the event or an)
assignment. the COlltractor remains secondaril) iiabk for pl.'ri'(mnanc(' of the contract. unless the Customer expressly
\vaives such secondary liabilit). TIlt' Custom,'r illa.' assign the COl1tract \vith prior written notice to Contractor of its intent
to do Sll.
4.30 Antitrust Assignment
The Contractor and the State of Florida recognizl: that in actual economic practiee. overeharges resulting from antitrust
violations are in fact usually borne by the State or 1·lorida. Therdllre, the contractor hereby assigns to the State of Florida
any and all claims for such ovcn:hargcs as 10 !l()od~. materials or .,ervicc~ purchased in connection with the Contract.
4.31 Dispute Resolution
Any dispute concerning perJi.mnance of the Contract shall Ill' decided b: the ('uslOO1er's designated contract manager, who
shall reduce the decisioll to \\I'iting and serve a L'OP> on the Contractor. rile decision shall Ix: final and conclusive unless
within twenty one (21) days jj'OJll the date 01' recl~ipL the ('ol1tractor tiles with till.' Customer a petition for administrative
hearing. The Customer's decision on the petitio!l sllall hl' final. subjl.·ct to the Contractor's right to review pursuant to
Chapter 120 of the "Iorida Statuh.'s. Lxhaustiol1 or administrative remedies is an absolute condition precedent to the
Contractor';. ability to purslle aI1~ other form of dispUlL' resolution: pr()\ ided. hO\\('ver. that the parties may employ the
alternative dispute resolution procedures outlined in ('Il<illll'l 120.
Without limiting the foregoing, thl' e.\c!usiH' venue or an} legal or equitable action that arises out of or relates to the
Contract shall be the appropriate state court ill I.I'Ull COUIl!:-, llurida: in an) such action. Florida law shall apply and the
parties waive any right to jury trial.
4.32 Employees, Suhcontractors, and Agents
All Contractor l'mployees, subcontractors, or agl'llts performing \\ork under the Contract shall be properly trained
technicians who meet or exceed an) specified training qualifications. l ipon request. Contractor shall furnish a copy of
technical certification or other proo(nrqualificatioll. All emplo)ecs, subcontractors, or agents performing work under the
Contract must comply with all security and administrativl' requircml'l1lS or the Customer and shall comply with all
controlling I,l\vs and regulations relevant to tlk' services they art' providing under the Cnntract. The Statl~ may conduct and
the Contractor shall cooperate in. a "ecuri!y background cill'ck or otliel'\\ise assess allY employee. subcontractor. or agent
furnished by the Contractor. The State ma) refuse aen's" to. nr reqllir(~ replacemellt or. any personnel for cause. including,
but 110t limited to, technical or training qualification". quality of \vork, chang\.~ in security status. or non-compliance \\ilh a
<. 'ustol1ler's security or other requirements. Such approval shall not relil'vc the Contractor of its ohligation to perform all
\\ork in compliance with the Contract. The Slate may I\~jl'ct and bar from any l:lCility j<Jr cause any of the Contractor's
employees, subcontractors, or agl.'nh.
Page 39
4 .. B Security and Confidentiality
The Contractor shall comply fully with all security procedures of the United States. State of Florida and Customer in
performance of the Contract. The Contractor shall not divulge to third parties any confidential information obtained by the
Contractor or its agents. distributors, rl'selkrs. suhcol1lractors. officers or employees in the course of performing Contract
\\ork. including. but not limited to. security procl'dun:s. business operations information. or commercial propril'tary
information in the possession of the State or Customer. rile Contractor shall not be required to keep confidential
information or material thal is publicly available through IlO lilld! oflhe Contractor. material that the Contractor developed
independently without relying on the Stak's or Customer's confidential information. or material that is othenvise
obtainabk under Stale lem as a public record. To insure confidentiality. the Contractor shall take appropriate steps as to its
personnel. agents. and subcontractors. The warranties of Ihis paragraph shall survive the Contract.
4.34 Contractor Empl()~'('es, Subeontractors. and Other Agents
The Customer and the State shall take all actions necessary \0 enSlH\: that Contractor's employees. subcontractors and other
agents are not employees of the State or Florida, Such action;, incilide. but are not limited to. ensuring that Contractor's
employees. subcontractors. and oOwr agents recein' bendib alld Ill~cessar~ insurance (health. workers' compensations. and
unemplo) ment) from an employer other than the State of I, lorida.
4.35 Insurance Requin'mcnts
During the Contract term. thl: Contractor at its sole expense shull provide commercial insurance of Stich a type and \>,ith Stich
terms and limits as lllay be reasonably a:-,sociated \\ illl the ('onlracL Providing and maintaining adequate insurance coverage is
a material obligation of the Contractor. l:pon request till: COlltractor shall provide certificate of insurance. The limits of
coverage under each policy maintained hy the Contractor shall !lot lx' interpreted as limiting the Contractor's liability and
obligations under the Contract. /\11 inSUrallC(' polil'il's shall he through insurers authorized or eligible to write policies in
I-lorida.
· .. 36 Warranty of Authority
Fach person signing the Contract \\arran!S that hl' or "he i:-. dul) authorized to do so and to bind the respective pany to the
( 'ol1lraCI.
4.37 Warranty of Ability to Pt'rfonn
The Contr<ll:tor \Vi\rrants that. to the best of its kl1O\\ kdge. there is no pending or threatened action. proceeding. or
investigation. or any other legal or financial cnnditioll. that would in <lny \\ay prohibit. restrain. or diminish the
Contractor" s abil ity to satisfy its Contract obi igal iOll;,. The Contractor \\ arranis that Iwither it nor any a1'l1l iate is currently
on the cOl1victed vendor list maintained pursuant to "eclion 2!P.133 of the Florida Statutes. or on any similar list
maintained by any other state or the federal gO'l'rnmenL The Cnl)traclor shall immediately notij~ the Customer in wriling
ifits ability to perform is compromised in an: manner dllring til,' term of the Contract.
4.31'1 Notices
All notice:, requirl:d lllKkr tlie COl1lract ~hall he delih'red 11) cl'nitkd mail. rellll'll receipt reqllested. by reputable air
courier service. or by personal delivery 10 the agl'nCy dc-sill-nec' identified in the nriginal solicitation. or as othemisc
identitled by the ('lIstOIllCr. Notices ttl tlic CUlltract,ll slJall Ill.: delivered to the per~()11 who signs the Contrael. Either
designated reeipient may l1otif~ the other. ill writillg. ifsoilleolle else is dc-signated to receive notice,
4.39 Leases and Installment Purchases
Prior approval of the Chief Financial Officer (as defined in S,,'ction 17.001. LS.) is required for State agencies 10 enter into
or to extend any lease or installment-purchase agreellll'nl in excess of the Categor:--Two amount established b) section
2X7.017 of the Florida Statutes.
4.40 Prison Rehabilitative Industries and Iliversificd Ente"pr'is('s, Int'. (PRIDE)
S('ctiol1 9~~6.:'i 15(2). F.S. requires the following statement to be included in the solicitation: "It is expressly understood and
agreed that any artieles \"hieh are the subject or. or required to carry out. the Contract shall be purchased from the
corporal ion idenl i tied tinder Chapter 9,16 of the I lorida Statutes (PI{ I DL) in the same manner and under lhe same
procedures set forth in section 946.515(2) and (~l) or thl~ Florida Statlltl':..: and for purposes of the Contraclthe person. firm.
or other business entity carr) ing out the provisioll') or tlie COlltract shall be deemed to be suhstituted for the agency insoHlr
Pag.e -lO
as dealings with slIch corporation arc cOllcl'med," Additional information about PRIDE and the products it offers IS
available at http://\\ww,illide!lfQ.m,
4AI Products Availahlt' from the Hlind or Other Handicapped
SeL'liol1 413,036(3), F.S. requires the foll(}\\ing Slalel1wnt to be incillded in the solicitation: "It is expressly understood and
agrl'ed that any articles that art' the subject oL or reqllired to carry Ollt. this contract shall be purchased from a nonproJit
agency for the Blind or for the Scven:'l) Ilandicapped that is qualified pursuant to Chapter 413. Florida Statutes. in the
Same manner and under the same procedmes scI forth in sl'ctiol1 ·113.036( I) and (2). Florida Statutes; and for purposes of
this contract the person. firm. or other busincss entity carrying out the provisions of this contract shall be deemed to be
substitutcd for the Statc agcnc) insofar as dcaling'> \\ilh sLich qualifkd nonprofit agcncy arc concerned," Additional
information about the designated nonprofit agellC) and tile products it offers is availahle at hltld/w\~,~_J"esJ2.ecto .. morida.o.r.g,
4,42 Modification of Terms
The Contract contains all the terms and conditions agrccd upon b) the parties. which tcrms and conditions shall govern all
transactions bctwecn the ('ustomer and tilt: (·ontractm.. I'hc Contract may only bc l1lodified or amended upon mutual
written agreement of the Custol1h.'r and the COnlractor. No oral agrcements oj' reprcsemations shall be valid or binding
upon the Customer or the Contractor. No alteration or modification of the Contract terms. including substitution of
product. shall be valid or binding against thc Customcr. The Contractor may nO! unilaterally modify the terms of the
ColltraCl by aflixing additional tcrms to produl'l IIpOI1 delivl'r) (c.)2.. .. attachment or inclusion of standard preprinted forms.
product literature. "shrink wrap" !l.'rl11:-. acco1l1pan) ing m afJI.\<..'d to a product. whethcr written or electronic) or b)
incorporating sllch terms onto thc ConlraC\u(:-, order (lr !\scal forills or othcr docullwnh forwarded by the Contractor for
payment. The Customer's acceptancc of prudllc! or processing or docu11lcntation on forms furnished by the Contractor for
approval or payment shall nOl conslilull' acceptant(' uflhe proposcd modification to terms and conditions.
4,43 Cooperative Purchasing
Pursuant to their own governing !;ms. and subject to the agrecment of the Contractof'. other cntities may be permitted to
111<1k..: purchas..:s at thc tcrm" and conditions c01ltaincd hercin, Non",Custolller purchases arc independent or the agrl'ement
het\\een Customer and Contractor. and Custol11l'1' shall not he a party to any transaction bel\Wen the Contractor and any
other purchaser.
Stat<: agencics wishing to make purchase" from this agrecment arc rcquin.'d to follO\\ the provisions of s, 287 .. 042( 16) (a).
F,S, This statutc requires thc Department or Management Sl~lyiees to detcrmine that thc requestor's usc of thc cOnlract IS
cost-effectivc and in the best interest ofthc Statc,
4.44 Wain'"
The dela~ or failure by the Customer to cxercise or en!"t)l'(:l' an) of its rights Linder this Contract shall not constitute or bc
deemed a \\aiver of the Customcr':; right thcreaner to cnl<m:c those rights, 11m shall an) single or partial exercise of all~
slich right preclude any other or further exercisc th~.'rl'of or the eXl'rl'ise of all) other right.
... .45 Annual Appmpriations
The State's performance and obligation to pa~ undcr lhi:-, contract :11\.' contingcnt upon an annual appropriation by thc
l,egislature,
4.46 Execution in Counter'par'ls
Thc ('ontrac\ may he <..'xccuted ill counlCrparh. each of \\ hich ~hall be an original and all of which shall constitute but olle
and the same instrulllent.
... A7 Sev('rability
If a cOllrt deems any provision of the Contract void or 1II1cnJ'orccabk. that provision shall be cnforced only to the cxtent
that il is not in violation or 1;1\\ or is nol ollwJ'\visc UI1l'llt(lrcL'abk and all other provisions shall remain in full force and
l'1'fec I.
Page ·11
CONTENTS:
5.1 Eligible Products
5.2 Exclusions
5.3 Qualifications
5A Doing Business with the State
5.S Ethical Business Practices
5.6 Sales Requirement
5.7 Quarterly Contr'lct Sales Summary Requin'nH'llt
5,8 Purchasing Cani Program
5.9 Pref<"rred Pricing Compliall(~e
S.lO Prices/Iliscounts
5.11 Balance-of-Line Price/ProdlH't
5.12 Fill-In Pricing
5.13 Addition/Deletion of Vendors and Prodm'ts Off('red
5.14 Quantity Discounts
5.15 J)elays & Complaints
5. Il) Compliance with Laws
5.17 Conformance to Codes
5.t8 Delivery Requirements
5.19 ))clivery/lnstallation Recomllu'ndatio[)s for Steel Files
5.20 Installation Costs I Reconfiguration
5.2 I Space Planning / Design Fe('s
5.22 Change Orders
5.23 Contract Revisions
5.24 Dedicated State Tenn Contract Website Requirement
5.25 MyFloridaMarkt'tPlan' (MFMP) EI('('tnmic Catalog Requirement
5,U) Requirements of Contractors
5.27 Authorized Servicing Dealer's and Manufactun'[' Rcpreselltative
5.28 Intellectual PI·ope.·ty
5.29 Warranty
5.30 Insurance. Worker's Compensation
Page 42
lThe remainder of this page is illt{~ntionall~' left hlanl{ (other than footer information)1
S. 1 Eligihle Products
All products offered under this Contract ~hall Iw IlL'\\ and unllsed and in CutTl~nl production -remal1uf~lctured or refurbished
products are not par! of this ortl:ring. No series shall be considered for ,I\\ard under this Contract if already a\varded or in
conllict with another Stale term contract. Eligible products includ(" but an" not limited to,
Oftice Furniture
l>ispatch/91 I Furnitun'
Mail Proccssing Furniture
Mflp Files
Reception Desks
Sofas & Lon'scats (Puhlic Areas)
Lateral. VerticlIllInd Fireproof Steel Files
Conf(.'rence or Training Tabl('s
Conf('I'('!we or Training Chairs
Stonlgc and Pn'sl'ntation Acc('ssories
Single .. ~ Multiple Stating Units
(kcasionai Tlibies
II}t.:.Il~12~1!:\mS:DU~~'i~_D!g"'iJ.!lgJjg.!lLL(lL<;qU.Lr'LB~.<'\ll(kllbJi)~L!.bl}liL~J!IDnl;,,?> i),I:, tl1t.:prQllg5~~LI2rQsjJJ.<;:.l~J)~t!l!:gJn <Jhlllg a
tillJllQ£l£.rminalion of acceptahi lily
S. 2 Exclusions
The 1()lIowing items are SpCcifjCilll)~':\(·llI(j~~.ll and 110t \\ ilhin tile !'>cope or tlii:-. Contract:
.:. Art \\ ork
.:. Decorative lalllP~ and acce';sories
S.J Qualifications
Only Responses submitted b) product manufacturers \\ ill bl~ cOllsidered for l~valuation. Respondents must have the
capability to provide product~ ilnd services in accordance \\ illi the solicitation docllillents. ('ontract orders may be directed
to a manufacturer's representative or [0 sl~rvicillg ckakrs. hilt onl.' those Responses signed and presented by the product
il1;.lIlllt~lClurer \vill be eonsidered for contract ,man!.
SA. J)oing Uusincss with tlH~ State -" Other State Agencil's R('quin'ments
Vendors doing business wilh the Stall' of llorida are rl~qllired to register in the MyFloridaMarke!PIace (MFMP) system. In
addition. to conduct business in '·Iorida. a vendor mllst register/obtain liCl:l1ses \\ilh particular state agencies ::;ueh as the
Department of State. Division of Corporations. the I kparl men! of Revellue. and the Department of Financial Services. Tn
Page 4:;
reVjl~\\ these reljuirl?l11cnts, click Olll11e ((lllm\ ill)llillk:
hlmjjil!::!l s, In \ 11 <..!Jistl. C(l)l1 Ih ll~~ fa! i ~m!:;l8;JJ..l~_m!g:lli!.iiLl ~i !illl1ml\.LiLllE!L~J::mt!( e / m1lEILY.~.!1 d () rs[v e ndo r ! O() I k i tl do!
11 \2, b ~l!iil}~::i.L~"i!h.Jl~_>illlU}UJ.Ql~i(l~!
5.5 Ethical Business Practices
Contractor shall \\ork in partnership \,illl the Stall: [0 ,'nsure a succe~sflll and valuahle contract. alld ethical practices are
required otSlal1? I?mployccs. COIl1Tactor~. and all partil's representing the contractor. All work performed under this
('onlracl will be subject 10 revic\\ b) the Inspector (iencral or till' Statc of l-"lorida. and any findings suggcsting unethical
business practices may be cause f\lr default proceedings and/or contract termination. Reference General Contl'act
Conditions, PUR 1000, Lobbying and Intl'grity, Section .t.lS I'm' additional requin'ments.
S.() Sales Requirement
Sales will be reviewed on a quarterl) ha"is. Should no saleo. be recorded ill \\\0 consecutive contract quarters. the
Contractor may be placed in probationary stalus or may he "ubject to termination for convenience.
5.7 Quarterly Contract Sales Summary Requirement
The Contractor is required to prnvidl~ ()uarteri> Conlract Sale" SUllllllill) reports to the Contract 1vlanager. Reports shall
incluck:
Contractor's Name
Rep0l1ing Period
Total dollar value of purci1as,'s pCI' quarter diffcrl'nlialing be!\\eell Eligible t iser types. State Agencies and
Political Subdivisiolls.
Listing total dollar of Environmentally Prell:!Tl'd Products sales and contract sales through Cel1itied
M inmity Bl!sint:"~ EI11erprisl~s.
Initiation and "ubmission or the COnlract Saks SUlllmaril's art: to be the responsibility of the Contractor without prompting
or notification by the C(ll1tracl Manag,'r. The <. 'oIJtractor \\ill submit the completed Contract Sales Summary fi.mns by
cJl1ail to the Contract Manag.er a~ stipulated. The Department shall distribute. in electronic formal. the Contract Sales
Summary forms to be lIsed by the ('ol1trac!or upon COil tract r ormation. Section 2.17.
TIll' Department reserves the right to requirl~ COlltractors to suhmit more detai led reports as necessary.
Reference General Contnll't Conditions, PUR 1000, Tnmsa('tion Fee, Section 4.14 for reporting requirements.
Failure to provide a (Juarterlv report, including no sales, within thil'tv (30) calendar d~l\'S followin" the end of each
quarter mav result in the default proce{~dings and/or termination of till' Contract bv the I)epartment.
5.S Purchasing Card Program
The State of Florida and nUll1croll" Uigible l isers haw adopted and Implcmented various Pun.:h'bing Card programs using
di l'fCrent univcrsal card formats (e.g .. A meric;tn I :xpress. ['vlaster( "ll'll. and Visa). Accordingly. the Contractor and the
Manul~h:turer'o. authorized Dealers must haw the ahilit) to accept llllih'rsal card format Purchasing Cards. including
;\merican Express. MasterCard. and Visa. during the <'\l!1lraCI tcrm. Contractors and Mal1ul~lcturer's authorized Dealers
may receive payments from Eligihk LJser~ b;. 1I1liwrsai card lilrllWI Purchasing Cards in the same manner as other credit /
debit card purchases. Univcl'sal card !i)f'Jllat Purcila"ing Cards (e.g,. American I:xpres". MasterCard. and Visa) acceptance
is mandatory. but is not the exclusive mdhod of paynl\~llt (e.g., Purchase Order). The method of ordering and payment
(e.g,. Purchase Order, Purchasing Card) shall be selected hy the I:ligible l iser.
The Lligible User \\ill not fill (jut any Contractor ur !'vlal1l1racll1rer's authorized Dealer limns or sl'parate contracts in
ibsociation \\ ith the Contractor or Manufacturer' S ;llllilori;ed Dealer accepting a Purchasing Card payment. Contractors
and Manufacturer's authorized Dealers arc 1)01 all()\\ed to charge a fel' li)r accepting a Purchasing Card payment.
Surchargl's or convenience fees arc prohibited. Oil-line hilling 01 payment systems maintained by the Contractor,
Manufacturer's authorized Dealer. or their f"L's!1l'Clive agent \\ ill not store the card holder's name. account numbeL and
expiratioll date for re-use. Card holder,> \\ ill provide the Contractor or ManufiKtlll'Cr'S authorized Dealer. as applicable.
with card account informatilll1 at each Purchasing Card transaction.
Page 44
5.9 Preferred Pricl~ Complianc.'('
In accordance with Chapter 2010-1::; I. Laws or I lorida. Section ·18(2). the Contractor is required to suhmi!. at least nnce
during each year of the Contract. an Artidavit from an Clllti1ori;:ed representative or the Contractor attesting that the
Contract is in compliance \\ill1 Section ,lAIn). nest Pril'ing OCkr. Contractor's t~lilure to comply with Section 4.4(h) nUl)
be grounds for terminating the Contract. at the Depar1I1l(~ll(S sole discrl'lioll, The Department shall distribute the Affidavit
lImn to be llsed by the COlllractor upon Contract hll'lllation. Section 2.17.
S.IO Prices/Discounts
All pricing shall duplicate GSA pri(~e lists and disl'ounts for ('nr) item offered.
Prices shall be submitted in the form of:
I.) A discount ()ITmanulilcllln:r's CUITl'nt puhlished price list with th(' GSA-approved
discount strnc.'tun' or better', in effect at til(' time of bid opening. A copy of your GSA Contract
veri(ying the price and discount ()nl'l\~d mllst ill' submitted \\ith the R('sponse.
ANI)
2.) The puhlished GSA disl.'OIwted prict'lists. in \'~rkct at the time of bid opening.
Adill~tmel1ts to address a di j'1<:rence 11L'1 \\ eel) the (,SA industrial I unding I ee and lh\.' MyFloridaMarketPlace Transaction
I:ee may be listed on the PriCi..' Sheet as a percentagl' of the lotal applicabk charge. and~LEll1..l!QJ_~':}i,;~g~Uhe eXiK:I
difference urlhe 1\\() tees (.25%»).
ReferenC(' General Conditions (PU R WOO), Seetioll .t.I.t Transaction Fee Reports for additional information.
I{cfereru:e Special Instructions to Ih'spondents, Pricl' Sheet, Section .3.S.1.
R('f('rence Special Conditions, Contract Ih'\'isiollS, Sedioll 5.1.3 for priet' adjustments.
5.11 Balanc('-of-Line Prke/Produds
Contractor may olkr additional products, parts or item" !<,JJ" scries that have no! heen included on the Contractor's GSA
Contract but expand additional of1<:ring and options to tlw State of Florida. An) 11alance-of-Line series or produets
approved by GSA durlm£.Jhe contract terlll must he suhmilled to the State for consideration or remove them li'om the
Balance-of-Line category. Balance-oj: .. !. i I1C items mal be added or removed during the contract lerm and the process wi II
not impaet your GSA product offering on the stall' IeI'm cOlllral:1.
Pricing submitted 1<,)1' Balance-oHil1l" itl~ms "hall he \\ ithin 5% or the discount offered !()r similar items already on the
current contract. The request to increase price'> fur Ba!an~:l'-or-l inc must meet the criteria for an Equitable Adjustment.
I.lle 0 n I \ pri C t' inc n:ase::!_ c 0 Ilii .. d~D,:~L0111 ~1<ls~ .. Q.LE'iLtlnt.l\iUlQ1U\l!J.)..JJ!.!L;illmllY ed ill~od un ~lJ.lJe I :illl i I a b I e Ad i list 111 e n Is.
For more details on the Equitable Adjustment process. please rderence (Gl~neral Conditions (PUR 1(00) Section 4. Price
Changes Applicable onl) 10 Term Contracts. paragraph (e) Equitable
A dj ustm e n Is: hllll!AhD.li.:Jm .. nQ!jQ'Li,;Q!D!lm~l~l~:'i.~·u,lj2".lmis).Ll~b!~1 t e_.n.~g:~:J},iJ~indveI]d ())' in f()rl!1.i!!i on/ st a le con tract s agreem
~JJts <llld pri ce _, i s ts!.i!.Ql\,UglJlU.9JJ\EI,\;.b/J}.H:ni.HI!:!'L_£)JJi<;~._'!!l~UjJ~:,.
The Department reserves the right 10 accept (\1' rejcct all) balance of line items submitted f()r the Contract. This provision is
not intcnded to allo\\ an abundance of nOll-(iSA apprO\ed items on the ('Ol1lract. The majority of items approved 011 this
Contract for any Contractor should be elSA approved items.
5.12 Fill-In Pricing
The Contractor mllst honor "fill-in" orders at the Sdille pricing and discount for 90 days alkr substantial completion of a
single job, delivered to a singk locatioll.
5.13 Addition/J)el{~ti()n of Vendors and Pr()dlH~ts Offered
The Department reserves the right to add or delete products. and dekk vendor". \\ ithin 180 days alter sllch action hy GSA.
as published in the Federal Suppl) Schedule and all "SUppkl1ll'lllS".
S.I.t Qua n ti ty Discou n ts
Contractor is encouraged to ofTer additional di~cOlillts 1'01' one tillll~ dclj\l~r) of large single tlrders of an) assortment of
items.
Pag.e 4)
5.15 Delays & Complaints
[klivery dclays and service complainb \\ ill be 1l1()lliton.~d 1)Jl a continual basis. Documented inability to perform under the
conditions of the Contract (via the establ ishell ('ulllplai III to Vendor process (Pl! R 7(17)) may result in default proceedil1~s
andlor contract termination.
5,16 Compliance with Laws
The Contractor shallcompl) \1, ilh all I,m s. rules. codes. ordi nance:,. and licensing requi remt:nts that are appl icable 10 the
conduct of its business. including those of f(:dcral. Stall'. alld local agencies hav in~ jurisdiction and authority. Hy way of
non-exhaustive example. Chapter 287 or the I lorida Statll1l's and ('hapter 60A-1 of the Florida Administrative ('ode
govern the Contract. By \\a) or furtlll'l' Iloll-exllallstive example. lh,~ Contractor shall comply \\ith section 247A(e) of the
Immigration and Nationalization Ac!. tilL' Amcrican:--\\ jtll Disabilities Act. and all prohibitions against discrimination on
the basis of race, religion. Sl'X. creed. national origin. handicap. marital statllS. or veteran's stalus. Violation of such Ia\\s
shall be grounds for contract termination.
5,17 Conformallc(' to Codes
The installing dealer shal! be responsible for veri!) ing furniture space plan/configuration tits the given space and all aisles
and openings and doors meet the local tire and sakt;. codes and arc ill eontill'lllallCe with ADA re~lIlati()ns. Also, upon the
request oClhe Department or Customer. the Contractor "hall be responsible lilr providing \\ritten verification of their
product's conformance to current fire and tlall1ll1ahilit) code~. as l'l'gulated b) the State of Florida.
5.18 Dclivery Requirements
The delivery retluirements helow al'e sp('cifie to this (·ontract. Ret't.'rence General Contract Conditions, PlJR 1000,
paragraph 4.11 for additional information.
Delivery and shipping costs shililmirror charge:--as apprO\cd h,\ (iSi\. i\lIeharge~ for freight. ddiver). and installation
~hall be noted on the Price Sheet(s). Section 6.1. lile Departlllellt resern's the right to reject any additional charges.
Ddivery of all contract items (with the e».ceptiol1 of spccial finish. cllstom lilbric. or cllstomized orders) is required within
90 days from receipt ofpuf'ci1asC' order containing compkte ordering information (contract number. commodity number.
item description. manufacturer's model III lin bel' and street ddivery address (not Post Oflice Box». It is hif:hly
ret'ommended that tlw Agt'ncv confirm receipt of the Purchase Order with the manufacturer and servicing dealer'.
If orders are sent dil-eetlv to the manufacturer, the servicing dealer lIlav not alwavs he .lware of pending orders and
the tillle frame. Any knml,n hlCtors (including vacation period. f~lCtory inveJ)(ory. ete.) that may disrupt this delivery
sciledule must be clearly presented to the Customer along \\ith till' specific information on hO\\ orders will be processed
during sllch periods. Dday in dt.:liwry beyond the lillle specified must be juslined to lhe ordering agency. in writing. and if
r~·qllired. (he COlltral.:tor :,hal! prO\ide teillporary flmlilllrl' Oil a rent,free basis. IUl1hel'more. items not delivered vvithinlhe
n:qllircJ delivery schedule may result in lhl' C()111rnctol' heing ti')[tnd in dc1:11111 hy the Ikpmtmcllt in <1ccordalll.:e \\,ith
cont ract condition').
5.19 Delivery/Installation ReeomnH'ndations for Stet'l Files
Tile stability or Sled files is assured if they art.' properly inst<dled dnd loaded. therefore THE STATE OF FLORIDA
HI(;HLY RECOMMENDS lISl'rS to consider [Jul'chasing steel files "DELIVERED AND INSTALLED" from the
approved ll1al1ll1~lcturer.
Ifsteel nks arc ordered "Drop-ship" or "Iklivercd Not Installed": it is highl) recommended that the uscI' note on the order
to the Contractor or servicin~ ckakr that a deliver) carrier must. be l'quipped with a way to remove the files from the Iruck
(see "Drop-ship" or "Delivered Not Installed" under Sectioll ,\.1 fklivel') Methods Definitions of Terms).
Follow the instructions that arc shipped \\ilh the 1iks 10 ellStll'l' that tile) are properl) installed to provide safe performance.
I n;;tructiolls should include informal ion about levl.'l i ng Ii les and ganging fi les together. Counterbalance for fa1l'ral fi Ie units
is recommended unkss cabinets arc ganged J'rOlil most lllilJlufacturt.'rs. I hen.' mil;' be an additional charge for
counterbalance.
5.20 Installation Costs/R('configu ration
Page ..t6
Installation charges shall be listcd as a per-item fee. percentage of price fcc. or 11\.~gotiable on the price sheets, Installing
agent shall be responsible f()r receipt. in"pection, alld asselllhl~ of it\.~ms at the location listed on the purchase order. The
installation charges shall also appl) to any n.:quirl.'d rl.'colltlguration ofsystel1ls furniture during the term oCthe contract.
5.21 Space PJanning/Design Fees
Space planning fees for systems and Jllodular furniture shall be listed as all houriy lee. percentage or price fCc or negotiable
per project on the price sheet. Customer shall approve space planning or design kes in \\Titing prior to any services being
pl~rf()rJl1ed by the Contractor or servicing dealer.
5.22 Change Orders
Issuance ora purchase order tlllder a contract resulting from this Response is OJ binding agreement. Purchasers should
carefully check the accuracy Dr the order. Changl' orders or rl',isiollS arl~ thereafter subject 10 the following:
.:. All requests fill' changes must be suhlllitll'd in \\rilkn !(lrln or entered in the Ariba System (per format of
the purchase order). Changes in the number oj'unilS (additions or deictions), commodity number.
descripl ion, katures of colors can only be made subject to the approval of the Contractor,
.:. Changes or revisions in the method or deli,,:!,) or tile designated delivery destination can only be made
subject to the approval of the COlHraclor,
.:. MUltiple (klivery p(lints must be clearly indicated on the purchase order. When multiple delivery locations
are required. ellter "See Iklo"," in the "Ship To" box on the purchase order. List delivery locations and
instructions in the hody oftlie purchase order. as \\ell as the commodity number and quantity for each
location,
.:. Orders may be cancelled Q}~l,XJ)y ohtaining approval from the Contractor. and may be subject to a 25(%
(or greater) re-stocking fee. plus li'eight charges, !Y'lost furniture orders are considered cllstom and cannot
be cancelled or relurl1l'd,
5.23 Contnlct Revisions
R.evisions to the contract are alkmed during till' term of' till' contral'!, Any revisions to the originally approved
contract information must be auillOril.ed in writing by the Deparllllcnt prior 10 implementation. A contract revision
<luthoril.ation form \\ ill be sent to awarded COlllraclors and Illllst he ,>ubmitled with any request to revise pricing andlor
ll'rms,ordering instructions, or servicing dealer lisling. AllY GSA n'visioll of pricing and products shall be submitted to
the Ikparll1lel1t with the DepaJ1ment reserving the right to accept or rl'ject within :\0 days. or cancel the Contract. Any
increast' shall not become effectivc until approH'd by the Dcpartml'nt. The Department reserves the right to reject
ikll1:, orkred whose di~coul1ls are Ie~s j~l\orable than those offerl'd tn other entities in the Slate (i,e .. city or countv
contracts). and rcjeel items thai do no! offer thc h(",1 valuc tn the State
!'IHCE OR .. RODlleTS CHANGES
New or revised price lists or additional/deleted products mil.' he considered for addition/deletion to the contract
ailer GSA approval. All reque~h must indude the !()llm, illg:
I.
3.
4,
5.
6,
Contraet Rcvision/;\lllhmil'atiol1 I()f'm (may 'iuhmit one form li)r all requests),
Rc\ised Price Sheet hll'lll, All) lille itelll not completed. example -installation or space planning
fl'es. \\e assume no chargt~s arl~ incurred It)r <. 'US\OIlH.:rs,
Copy or the Federal (;SA Modification approving allY price changes or adjustments,
add/deletion of pwducts in its entiret), All pages. attachments and letkrs referenced in the
modification must be included ill )ollr request.
Current manufacturer published price list/book consisklll vvilh GSA Contract relerenced in the
GSA ll1odification-compact disc !<mnat (CD). Cover page, terms and conditions, table of
contents mllst he included to confirm pricing.
Manul;lctur,'r's current !"el.kral (iSA ('atalog (i r it's appl icabk and you are subm ilting a ne\\
GSA Contract during this contract) ~ compact disc format (CD), Cover page.
terms and, tahle of contents mllst be incll1ded to documellt GSA discounT and tiers,
Literature or product or '>eries I\~qllested for addition.
SERVICING DEALER ClIANGES
Page 47
Addition or dektiolb of s.:rvicin!! dcakr~ may h(~ r,~q\l,-'stcd ill any time during the Contract. All requcsts must
includc tl1c folkming:
I. Contract Rcvj"i(ln//\uti1ori/;llion I mill (m;)) submit olle form I()r all requests).
") Letter or elll;!il inf(mnation frot)] lilc manufacturer requesting addition/deletion of the dealer(s) .
.1. Updated Distributor Tcmplate ifthc) \\ill bc receiving ordcrs on behalf of the manulllCturer
in MyI·loridaMarkl'lPlacc (i'vllMP). SCl' Authorizcd Dealcrs and Manufacturer Representative
Form fi)l' additional infi)J"!llatioll. (Sectioll 7.2)
ORI>ERING INSTRVCTION CHANGES
Changes 10 the Ordering InstrLlctions lllil) be I"L'qucsled al an) time during the contract efiCetive dates. All requests
must include the following:
I. Contract Revision/Authori/ation form (may submit onc limn fiJI" all requests).
') Letll'r or email information from the manut;lClUrer clarifying the r>:quested change -ifneed>:d.
3. Revised Ordering, InstructillllS Form
5.24 Dedicated State Term Contract Websitt' Requirement
1'Ih: contract resulting f1·om this ITB will become a public dOCllI1ICI11. The Departmcnt is using the Florida Comt1lunitics
Net\vork (FeN) 011 the Internet World Wide Web (\VWW) to distribute contract and product inftmnation to users orState
Term ('ontracts outside of MyFloridaMarketPlan~ (Mi"ivlP).
The Department shall link the Contractor's \\eb pagc and Prict' Shed (Section ().I) 10 the contract site:
h!.tp:l!dl))s.my.tlorida.~.on1.. Approved revised Price Shee1(s) from lhe Contractor \vill be sen! to the Contract Manager in
Microsoft Word version !()r posting 10 the cnnlracl site.
Contractors shall dl..'vclop and maintain a State Contract \Veb Page on the Internet WWW to post approved contract
information to enable access to alld ordering of Customers· specific items. The Contractor's web page will be linked from
the State Contract website and dedicated to the Slate ofT lorida Contract. Contractors are responsible fl.)!" maintaining the
contract information bcl,)\\ through their State Cll!1lract \\\'11 Pag.e for the life oftlw contract.
Each Contractor's State Contract Web Page mllst iilClwk the follo\\ing information:
.:. (Jrdcring I nslru("(ion"
.:. Authorized Servicing Dealers & rViallllthclllrer Representative
.:. Commercial Price Book or (is!\ Pricc Book. PDI or IIIMI .
• :. Iny·imnmental Rcquiremcnt-.
.:. Rccvckd Content Rcquirt'lllcilt
.:. Additional IiII!'S 111<1) be included to access additional product literallJrc. the Contractor·s home
page. OJ" any other pC'!"tincnt inf(lJ"Illatiol1
Any H:visiullS to lhe original I) approved comraCI information must b(' <lulho)'i7t:d in writing h:-the Department prior to
illlplellll'l1!ation. I t' lInalJlhorizedJnt;~rmatj(!!l...i.:i...(Ejco'y~xS::.I,.L\~illiirrJLle 2il~..!.b.~,coll!.raC! Link 1ll1!;: be immediatelv suspended
tll!!iJJJ.~-Lo..E2!.J.llU1i on i!L'll2.!lt:<)11 ri m~b_1:s::yi2~.~LJ}LlllJliLlll~~:( )llLt:"1~1is..I.~IIllill;!.LI.?~L Ex cep tin the e" en t of unforeseen
technological interruptions or f()rcl~s of nature, cOlltilHH'ti disruption of service or inadequatc acccss may be grounds
for default proceedings and/O!' contract (ennination.
Final award is contingent 011 eompldioll ofsuhmitted lin/versal Resource Locator (URL) I' Of· the State Term
Contract Web Page. See Event Timt'line.
5.25 MyFloridaMarketPlac(' (MFMP) Eh'ctronic Catalog Requiremeut.
The MyFloridaMarketPlace ("'MFMP") tl1ird-part~ service provider is responsible for emlverling Contract catalog
int(H'll1ation into a format supported by the syslem. In ;)ccompl ish t his conversion, the Contractor. if requested. shall
provide certain information in deC-Ironic forllla! directl) to till' service provide!" (Note: This format is generally Microsofi
1:\cl..'II\I.).
Pag!.:' 48
Within ten (10) business days of \\ ritlen notice troln the 1',,11 MP :--\.~rvice provider. Contractor shall provide all information
necessary to facilitate electronic purchases li'om this Contract. Such information may include, but is not limited to,
Contractor Name. Manufacturer / Brand Name, SKl i. Cllllll110dity De,;;cription, unit of l11easu l'e , Contractor shall provide
this inf(lI'Il1ation in the !l)J'lnat required by the MFt'vlP ,;;ervicc provider, No costs or expenses associated with providing this
information shall be charged to the State, Departillent. 1.ligihk l isers, or I'v11 MP service provider. With the Contractor's
timely assistance, the MFMP service provider shall create and maintain wd)-based placement of the requested Contract
i nlCH'mat ion,
Final a'ward is contingent on completion of and submittal of 1\h'FloridaM:u'ketPlace electronic catalog. See Event
Timeline.
5.U) Requirements of Contractors
.:. Printed paper copies of this contract \\ill not be alltomaticall) dislribwed 10 contractors or L1sers. Contractors
can view their current contract through the State Purchasing website at htlp;l!I2ill~ch,!;;ing,.sytte.ll.u:;!,
.:. Color brochures and fabriclrinish cards must be provided to all lIsers upon request.
.:. All price lists and literature \\ill be prmidl:d at no charge to the Department or Customers .
• :. The Department shall revie\\ and approve ali literature, pricL' lists. and promotional materials beJorl~
distribution to agenck:s and political sllbdiyisiol1s,
I-'lili!r~J\t c olllJ2!):_}}jJJl.JJle~ ... [G.g!jjIG..!!1G.m!iJn;!YIG.S!.l! t .. il1lI.I,'Jm!ltJ2nl~.I,'_~~ling,,:uJn.fJ!QL~Q!11@1,'.L!gl]J1I1at i OIl
5.27 Authorized Servicing I)cakr's and Manufactur'cr Repres(~ntati\'C
Contractors are required 10 name al least a minimum ()j' two (2) different servicing dealers for the State of Florida.
Contractor's are encouragcd to lise c('rtined Millorit~· Busincss Entcrprist' dcalcrs. It is Ihe Contractor's
responsibility 10 insure that all customers \\ ill be giwn equal rl'j)resentalion and service with the approved dealers.
Each dealer named will be responsible for delivery and installation ofproduc\s, as well as providing needed assistance 10
Uigible Users. as defined in Special instructions. Lligible l isers. Section 3.1, All servicing dealers participating in this
contract are required to register in MyFloridaMarki.:1Place i r tlw~ wi II he receiving orders on hehal r of the manufacturer.
S.28 Intellectual Property
l'he parties do not <1nticipat(, that an) Intellectual Property \\111 be develop,'d or created as a result of tile Contract.
Il00vever. in slIch case as it is developed or created. all) Intl'llectual Property developed or created as a result of the
Contract will belong to and bi.' the sole property ortile State otT lorida. This provision will survive the termination or
expiration o1'tl1e Contract.
5.29 Warranty
All ..:quipment including material used therein shall he \\ arrallled b.' the ('0111 ractor against mechanical. electrical, and
workmanship defects, In the event defects heemne L'vident within the warranty period, the Contractor shall either repair or
replace the defective paris and materials at no additiunal C(lst tu the ('u,,[Oll1er. The Contractor shall be liable to the
Cu:--tollwr for supply of' information and ll1aterialllecL'SSar) for manda1or~ revisions determined by the manufacturer at no
additional cost to the Customer for the duration (lithe \\ilrrant; period. I he duration of this full parts \.,.arranty period shall
b..: at least:) years (except ti.)r lilbric and pneumatic cylinders. \vhich shall be warranted for a minimum of 1 year), or the
manufacturer's standard warranty period. whichevl'r is longer. Till' warranty period shall start with the date of equipment
acceptance and shall be e:-.tended to include times during \\ hicll the equipment is nul of service for warranty repair. The
warranty shall apply to all equipllKnl prO\ ided under this \.'()Iltract.
5.30 lnsnranc(" WOl'ker's Compl'nsatioll
The Contractor shall take out and maintain durilli2.1he lifc' ufthis agreL'll1el1L Worker's Compensation Insurance for all of
his employees connected \\ itll the \Vork of this project <llld. in case an) \\ork is sublet. the Contractor shall require the
subcontractor similarly to provide \\iorker's ('ompensatioll IlhllJ';lIlee for all of the latter,>; eillployees unless sllch
employee" arc covered by the protection afforded by the COlllraCIOL Such insurance shall c()ll1ply fully \vith the Florida
Worker's Compensation law, In case any class of employees l~ngaged in ha/ardous work under this contract at the Sill' of
the project is not protected under the Workmen's Compcllsation statute. tile Contractor shall provide, and caLIse each
suh-contractor to provide. adequate insurance, satisfactory to the Customer. for the protection of his employees not
Page 49
otherwise protected,
INSURANCE, CONTRACTOR'S PlJBlIC I IAHILII Y AND PROPERTY DAMAGE
The Contractor shall take out and maintain during the lik of til is agreem.:nt COMPRLlII:NSIVE GENERAL LlAHILITY
AND COMPREHENSIVE AUTOMOBIU: LIABILITY INSl iHJ\NCL as shall protect him from claims ror damage ti:lr
personal injury, including accidl..'llwI dealh, as \wll as claims for property damages which may arise from operating under
this agreement whether sllch operations are by ililllSl'I f or b,\ anyone directly or indirectly employed by him. and the
amount ofslIch insurance shall be the minimum limits as f()IIO\\,,:
A. CONTRACTOR'S COMPRUILNSIVI (iLNLRAL
LIABILITY COVERAGES. BOD!I Y INJURY
& PROPERTY DAMA(it:
B. AUTOMOBII.E I IABII.I!Y
COVLRAGES. HODILY IN.lUR\{
& PROPERTY DMvlA<il
$300.000.00
Each Occurn:l1cc,
Combined Single Limit
$IOO.OO(),()()
Fach Occurrence,
Combined Single Limit
Insuring clause for both BODILY IN"l JRY and PROPLRTY DAMA{iE shall he amended to provide coverage on an
OCCl JRRENCE BASIS
CONTENTS:
(l.t Price Sheet
IThe remainder of this pagl' is intentionally left blank (other th,lIl footer information)
Page 50
Respolldent's Name:
Respondent" s Brand Name:
Price List Name I Number / Dale (be
specific):
Series Bid: Each series shall oe
listed separately by name and/or
number.
Quantity l>iscount Tiers l
11::xample: $0 -$5.0001
I Example: $5.000 -$10.0001
IExample: $10.000 -$2S.0()O J
Additional Quantity Discounts:
Section 6.1 Price Sheet
GSA l>iscount 2 (##.##%)
:"O.()()%
50.0()(~.-()
50.00'Y;,
State of Florida l>iscount
Offered3 (##. ##%)
49.75%
49.00%
SO.2S%
State of Florida
Offer Status4
IList additional discounts applicable to allY Single Order orany combinatioll of awarded contract items to be delivered at one
tirnc to one destination.'
Page 51
Balance-of-Line Price/Products (if applicable):
I List Product Names, Price List/Namc!Number/Date (be speciliC) and discounts. I
Installation:
------------------------_._----_ .......... __ .... _._-_ .. __ .. __ ... -.---..... -.----.-... --.... ,----,-~,-------------------
ICharges may be listed as cost per item. (lio of net cost llf ikms. or llegotiable per project. List any installation charges.]
Space Planning / Design Fees:
~.~.~¥ __ ~~~·· ___ ~~W"_.~_~~,~~_~ ... ~,~_~."~~._ .• ~ __ ~~ __ ~~~~._._~~"~ __ ~~._~. '" , .. ~._".~ .• ~ ..•. " ........ "A-, .• "'<~._.+_.¥ __ + •• __ ~_~.,_ •• ""_~~A"U __ •• ' ___ A~ ___ " .. .,_A __ ~ ____ ~ ____ • __ A_V ___ ~~ ___ • ____ ~.~, __ < __ • _____ _
Fees may be listed as an houriy fee. percentage or price reI.:" or negotiable per project. List space planning I design fees.j
Shipping I Delivery Costs:
!----"~--"-'----"-"-'-'------""-----""-----"-'--"------:---:---
[If there are additional costs not already liskd in the basic discount price. please detail those here.]
Section 6. L Notes:
QU:111lily Dic;cotll11i jct''>: I nrcl' the' li~\ qunntil\ di.~cnllnl tier', ih appr()\cd in \ nUt' (;SA COlllFll't,
:~ .. {is!\ Di"c01l111 (## ,~.()): I nk! till' (,SA I )1"C()llll! 11ll'illdllll!, lndu,tri,;i IUllding h:<.:, l'en':\'~1l1;;I),!es provided in the
killplah: form an.: \,·.'.;lIUp!e", ;lIld call be repiac<:d II i!iJ .' ()ur COl1lr;1\.:( di:,CDUllt il11imllaliull.
\ ~ Stal<: of I lorida Dic;cnunt ()j'kr,:d ( H;;j: I Ilk'r tllL' Slate ur flurida Discount o!'Jen'd including i'ransaction I'l~e (Tiwd
Discollnt), Sec: Section S, 10 Pricc'Disc()uIH
-l-Slale of Florida Oner Slatus: I or each Disc()Ulli I il..'L ,'nkr till' Staie or Florida Discount offered (including Transaction
ice), rile discount mllst be llO Ies" than 0.2:'°." hcl(m the: (lSA Di:-,cOllnl including Industrial Funding. Fee. Ctllllpliance!
N(ln~Compliance status \\ill be aUloll1<ltiL:all) calculated and disp1awd. Sl'l' Section ::;, I () PricdDiscount
An~-additional charges Of' fees must b(~ noted on this form OR ttu.' State expel'ts that there are no charges.
PLEASE DlJPLlCATE ON ADIlITlONAL TABS IF NEEDED.
Page 53
CONTENTS:
7. t Ordering Instructions Form
7.2 Authorized Servicing Dealer & Maullf'H'turer Representatives Form
7.3 Certitication of Drug-Fret' W<wkplacc Pn>gnllll
7.4 Quarterly Sales Report Form
7.5 Savings/PrietO Retiul'tions Fonn
Page 5-~
7.6 Product List Form
7.7 Response Preparation Cht'cklist
IThe remainder of this page is intentionally left blank (other than footer information)
RESPONDENT
NAME: IEnter Respondent's Name I
Page 55
Rf:SI>()NI)r:N'j'
ITID NO.:
MFMP I SPlJRS
VENDOR NO.:
STRITT ADDIU:SS:
CITY, SIAfE and
liP:
INTERNET
ADDRESS:
TU.EPHONE NO.:
TOLl.-FREE NO.:
FAX NO.:
NAME:
IIlLL
lIP:
I>'MAIL ADDRESS:
TELEPHONE NO.:
TOI.l.-FREE NO.:
CFI.L PI lONE NO.:
FAX NO.:
[Enter Respondent's rederal Employer Identification Numberl
Respondent's MF1v1P! SPl iRS Vendor Number. if Knownl
Number. if Available
The Contract
Ordering and Remit~ To Information l>lease provide information where Customers should direct orders. You must
provide a regular mailing address and email address. If equipped to receive purchase orders electronically, you may
also pl'ovide an Internet Address.
RI}vIIT-TO:
RUvllT-TO SIREL
ADDRESS:
REMIT-TO CITY.
Sl XII: and II P:
!UJvllT-TO EMAil
andlor INTERNE'I'
ADDRESS:
Respondent's Remit-To Namel Or Fnter "See Servicing Deak:r List"
[Enter Respondent's Remit-To Street Addressl
! Enter Respondent's Remit-To City, Slate and 1.1 P I
[Enter Respondent'S Remit-To Email andlor INTERNET Addressl
Note: Please make sure the Ordering instrm'tiolls information pro\'idi.'d abov(' matdlcs tilt' MyFloridalVlark,:tPlac<.'
("MFMP") Vcndor Registration lH.'COImt information
PLLAS!: DUPLICATE ON ADDITIONAl TABS II NI,LDLD.
Page 56
DEALER NAME:
DEALLR f'LlD NO,:
liP:
INTERNET
ADDRESS:
MANUFACTURER'S
Dealer's Name I
Dealer's Federal
Dealer's MFMP ! SPURS Vendor NUlllher, if Known I
EI111~r Dealer's City. State and If PI
Number. if Avai
Rl·:PR ISFNTA '1'1 VI. I Enter t'vlanufacturer's Represl'lltativl' Nallle 1
NAML:
!llU,:
STREET ADDRESS:
CITY. STATr: and
ZIP:
lOLL-fREE NO,:
CLLL PI lONE NO.:
FAX "
.. I·: 1~~~1~~1 (l.lllll~i~llll·~I'>I~_Cpl:~_ sc l~lt'lti~!~IJ ll~ 1 ....
Fntcr Manllt~lCtllrcr's ReprCScl1talivl' Slrcl'l Address
-..•.•...•.... -.-.~~~.-~-.-~.~--------------.~ .... ~".-.. --.... -... ~ ............... -..... ~ .. ~ .......... -.---
GORAPIlIC ARI.A
01 II.RI<ITOR Y:
NOTES:
II :nkr Mallld~Kturl;;'rts Rl;;'prcselltalivc Oeographic Area of Territoryj
Note: Please make sure tilt' Onlcring InstnH'liol1s information provi<it'd .lbo\,e matches the My Florida MarketPlace
(tlMFMP") Vendor Rttgistration u('cmmt infonnation
PLEASE DUPLICATE THIS FORM ON ADDITIONAL TAilS AS NEEDED
Page 57
Certification of [)rug-Free Workplace: Section 7.3
Section 2X7'()X7 of the Florida Statutes prm ides thaL "here identical tic bids arc received. preference shall be
given to a bid received from a bidder that certifies it ha:-. implemented a drug-free \\orkforce program. Please
sign helO\\ and return this form to cerlif\ that your business has a drug-free \\orkplace program.
I) Publish a statelTlent notifying eI11pk»)ees that the unlawful manufiletUl"e. distribution. dispensing,
possession or usc of a controlled substance is prohibited in the \\orkplace and specifying the actions that
\\ill be taken against empbyees f(x \ icliatiulls or such prohibition.
:2) Inform employees about the dangers of drug abuse in the \\orkplaee. the business's policy of maintaining
a drug-free workplace. allY available drug c\)lll1seling. rehabilitation and employee assistance programs
and the penalties that may be imposed upun employees for drug abuse violations.
3) (live each employee engaged in providing the commodities or contractual services that arc under Bid a
copy of the statement specified in Subsection ( I ).
4) In the statement specified in Subsection (I). notil) the ~~lllploy~'es. as a condition of working on the
commodities or contractual services that arc under Bid. the employee \\ill abide by the terms of the
statement and will noti(\ the employer of' allY C\)l1\iclion of: or pka or guilty or nolo contendere to. any
violation of Chapter X9.1 or of any controlled substance law of the United States or any State. fc)!' a
violation occurring in the workplace no later than live (5) da)s after sllch conviction.
5) Impose a sanction on. or require the satisfactory participation in a drug abuse assistance or rehabilitation
program if stich is available in the emplo> eels cOllllllunity hy any employee who is so convicted.
6) Make a good l~lith clhH'l to continue Iu mairnuin a drug-free workplace through implementation of this
section.
:\s the person :luthori7cd In ~ign the slaklllCIlL I LTrtih that {hi, finn ()I!lplie, full> with tIl\: above requirements, False statements ilre
punishable al law.
By:
Authorized Signature Print Name and Title
Page 58
Section 7.4
QlUlrterly State Term Contract Sales Summary Report
Vendor Name:
('ontact Person:
Contract I itlc:
hn or Email fomllo; Bn~lIda Wdb hn; 850-·0-1-6121
Paiod Lnding \Ian'h 31,1
[] ()uartcrl) I'criml Lnding St~plt'lJlhel' 50th
STATE ,\GE:\C1ES:
Report dollar amount sold to all State Agcllcics,
POLITICAL SUmIVISIO:\S;
Report dollar amount suld to utller Political Subdivisioll,>
I including: but not limited to, ('(lunlics, Citie'>. Schook
lnivcr~i(ics. Colleges and [(ililiesl,
Environm('ntally ilrefl'rt'l'd t>mdUfh
Report dollar amount sold TO agcl1c iiS
Rep\lIl dollar amount sold to political slIhdiv iSIOlh:
PhOIl<: '\ul11lwr: Fmail:
('ontract Ii:
Email: hrenda.\\ells" dms.m~IlOl·ida.c(Jm
: Check One
()uan;:ri:-Pcri"d illdillg ,June 30th
()uarlerl) I\Ti"d I.nding 1)('('(,lI1lwr 51 st
s
tmll'r pellalties of perjury. I (kdan' thaI this is a true and an'lInllt~ report of all salt's due undt'r the terms and conditions of
this state term ('ontnH't for til{' spedfit'd quarterly reporting pujol!.
AlTfI()RIZED TYPED S!(i:\All RL:
,\11 HORI/ED EUCTROl'\1(' SI<i"ATlRI
1--
'\ute\;
I) A quarkrl) report is rC'Iuir"d ",en iJ'thcn: ,m~ no "lie, klr the 'llL'cilll:d quarter: pl.:;I';l' l'llkr /Ci'll dollar, "here' applkabk,
2) I his limn is It)f the rl.'[lortifll'-o( quarkri> oaks on". It is nol rdakd to reponing and pa> ment of \ cndm transaction fc""
.II It) ,nkr eh;,troni, ,ignatul'l:. did, te'.! b"" cliCk "lihell" (on ((Jol han. ~'l'kd ""iuun:". and SICk,! picture t> pc to pask nr cnh:r signature.
,1) "01' infill'lll'llion C,)J)ce'ming th;: U\l' o(thi, limli, plcasl' contact tile ( <lIllraet Adminislralor named ah()\l.'.
1i{t:\.71'iiOl\)
Page 59
Quarterly State Tenn Contl'act Sales Summ~lry Report
(OommoJI!~.''''~I\ lrc Cdl(·.~:()!\
(as I !:-tied un ih~ ('ontr;ll'!
()ll,tnlll\
S"ld
P~t ,11 d
Pa\ Illl'nh
l' () 'I) ()
Pa~ llh.'nh
Detail by commodit.\ Iservice category .. and/or by cListomer.
May be formatted to accommodate company reporting system.
Page 60
SAVINGSIPRICE REIHJCTIONS: Section 7.5
Invitation to !3id (lIB) No,
Respondent is required to furnish the percent «!/o) sa\ings in prices offered cnmpared to retail. list published or other usual
and customary prices that \\OlJ!d he paid hy til,' plII'chasel' \\ ithout benefit oj' a contract resulting from this bid,
COMPITITIVE PRICLS Ol'l'I:Rll) A VI.f{A(d, ....... ___ . % SA VIN(;S.
IIOW CAN WE VERIFY TIIF CLAIMED Si\VIN<iS (,~xmnpk: retail or otlll:r usual and customary prices published at
lurll, or orher source of bencl1ll1arh prices)')
TEI.EPl!()NI Nt !MI111{:
RLSPONDFNT NMvlf:-
IF CONTRACT 1\ WARDI IJ. S fA II PliRCllASINU ANAL'!'SIiSPEC!ALlS'r TOOK TI IF FOLIOWIN(i STIPS TO
Vll{lIY SAVIMiS:
WIlAT WERE TilL RLSlILTS';'
PI JRCHASING ANAl .YST!SPU. 'IALlS!:
Pl if{ 706,1 (Rev ~/04)
Page 61
PRODUCT LIST FORM: Section 7.6
The Product List hmn is an e,ample of furniture products ollered under this Solicitation which will he availahle
on the State of Florida Office lurnitun: and riks Contract. Pkase check tl1l.: products you offer.
SYSTEMS FlJRNITlJRE
DOpen Office Systems Furniture
DDesking Systems
[]Cofl1munications Ctr. \Vorkstat ions
[]Slacking Open Officc Systems
DFloor-to-Cciling Partitions
[]( 'uillputcr Stations
TECHNOLOGY/RISK
MANAGEMENT
l]Dispakhi911
DI;\ N Fumiturc
[]WAN Furniture
[-]Scrvcr Ra\.:ks
[]I.atcral liks-l'vldal
DKeyhourd Supp<wts
I JCabk i'kmal.tt:mtlll
DeAD \V0I'kstations
[]Adjllswble Heigl'll Work SurfilCcs
[]l x!,!ol1omic A\.:(t:ssorics
FILES/STORAGE
[]Lateral hies -Steel
OVertil.:al Files -Steel
[._] I ",Hera I F i Ics-Wood
DVertical Files-Metal
DVenical Fi Ics-Wood
[J F ircproof Fi les
[].I\()PlData Storage
[]Metal Storage Cahinets
[JPlan Storage
Drv1cdia Storage
DShelving/Personal Storage
[]Confcrcnce Storage & Training Storage
SEArING
[]Lrgol1omic Seating
[]Task Scaling
[] \'v1 u I t i -S h i ft Sea tin g
[]Big & Tall Seating
[JBig & Tall Multi-Shift
r····' LJL,ecutive Seating
[]Sidc Chairs
r-'llollllL',e Seatinu
[]I raining Roon; Seating
[]Stack ('hairs
[]Multi-Purpose Seating
L]Wood Seating
DConfcrcncc or training chair~
CASEGOOnS
DF,xeClllivl' \Vood Office Furniture
L]lamimll\; OITi\:c "urniture
DrVlcral Office Furnitun.:
[]( 'ompllLCr Desks
[]Lamin;ttc Bookl:ascs
DWood Files
[] W ootl Bookcases
CONFERENCE/TI{AINING /J>lJBLIC AREA
[Jrraining Tables
llWo()d Conference Tables
D( kcasional Tables
[]I ,aminate Cnnfcrencc Tables
[]I "<lIninate ('onferellce Accessories
[J Presentation Accessories
f]Compuler Training Tables
[]MlIlti-Purpose Tables
[]Audio/Visllal Accessories
[]Reeeptiull lksks
Page 62
[]Map Files []Sofas &. l.o\Tscats
[JMail Proccssinl2, Furniture []Singk & Mult.iple Scaling l inils
Response Preparation Checklist: Section 7.7
Thl' Response Preparation Clwckli:-.! is a guide to assist R(~sp()ndents jll Vl'ril\ing the completeness of their response. The
Response Preparation Checklist docs Ilot relievl' till' Rl'''polldenl or th(~ rl'sponsibility 01' ensuring that LliLrequicemenJo'i of
this solicitation are included with submittal of Rl'~P()IlS(,.
The following section pcrtains to the eledronic portion of the response that will be submitted via the
MyFloridaMarl{etPlace Sourcing Tool:
Revie\ved the MyJ.loridaivlarketPlace Sourcing Tool Online Training Ciuide.
;\11 documents requiring a \\:'s/No ,1llS\h'r havl' hel'll fully r(~ad and ans\\ered.
All required documents have been fully completed and uploaded il1lo Respondent's response.
(prke Sheet(s), Order"jng Instrllctions, Authorized Dealers & Manufacturer Representatives,
Savings/Prit'e Reduction, Product List, and Certification of Ilrug-Fre(' Workplace Form)
Submitted all questions to the ivlylloridaMarkelPlace ()&A Board, no later than date and time listed in
Section 1.2 Event Timeline.
Vie\\ed answers to slIhmitkd qtlcs{iofl~ as posted in addendum to soliciwtiol1.
Submitted the electronic portion or tlw 1\~Sp0I1S(' llsing tlk MylloridaMarketPlace Sourcing tool.
The follOWing section (Wrtaills to the portioll or the respons(' that must bl:' r('('cinti by the COIlt.lct persoll below no
latt't' than date and tillle listed in Sedion 1.2 Fwnt TimclillC'.
Dedicated Website [iRI Addrc~~
PIIt'cI1i)S(' ()rckr, or 111\,01,:",;;
Invironrnental Rcquin:'lllelll~
Recycled Conknt Requirell1el1h
Federal (iSA Cawing iPricc Book (CD kmnat)
..... _ .. _ ......• Current Price I look ('I) [()final)
(ISA (ontracl (copy)
Contact Person: Brenda Wells, CPPB, FCPM, FCPA, F(,(,M
Purchasing Analyst, T('am L('ad
Depart .. nent of Mamlg{'mcut Ser"vit'{'s
Division of State Purchasing
.&050 Esplallad(~ Way, Suite 37()
Tallahass(·c, FL 3B99-0<):,\()
Outer packaging shall clearly states the Response Title, Number, Opening Date and
Time along with Respondent's Nam(' and Address.
Page 63
ADDENDUM NO. 1
State of Florida
Department of Management Services
INVITATION TO SID ("ITS")
17 -425-001-F
Office Furniture and Files
January 11, 2011
The Department hereby answers Questions posted by interested Vendors, and provides additional guidance
for completing Price Sheets. Unless expressly indicated, the answers included herein do not amend the terms
of the solicitation documents.
Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to file a bond or
other security within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter
120, Florida Statutes
Please Note:
Question No. 1
Answer No.1.
Question No.2
Answer No.2
Question No 3
Answer NO.3
Question No.4
Answer NO.4
This addendum does not need to be returned with the Response.
Due to restructuring within our company, our current GSA contract is scheduled to expire
this year. However, our parent company intends to secure a new GSA contract under the
parent company's name and FlO #. If awarded a contract with the State of Florida, are we
able to transfer the Florida contract to the new GSA contract awarded to our parent
company at the prices on the new GSA contract?
Awarded Contractors may request revisions at any time during the contract term in
accordance with Prices/Discount, Section 5.10, AdditionlDeletion of Vendors and Products
Offered, Section 5.13 and Contract Revisions, Section 5.23.
Can a vendor/manufacturer be Included on 2 contracts? Example: if a vendor has an E&I
contract which does not include Gonferencing and desk, will this vendor be able to submit
those products on this contract? Thanks
Yes, a vendor can be Included on two contracts; however, the products must not be in
conflict Please reference Basis for Award, Section 3,15 and Eligible Products, Section 5.1.
Good afternoon, I would like to respond to this bid, however, I do not see anywhere in this
package an itemized list indicating product. descriptions and quanitities Will there be a
separate addendum?
No. The contract resulting from this solicitation is a state term contract and will be used for
many projects throughout the state. Specific project requirements will be provided by
contract customers, per project. Please reference Introduction, Section 1.1.
I notice that only Manufacturers who hold a GSA Contract can submit a bid. Does the GSA
Contract held at the time of submitting a bid have to remain in effect for the entire term of
the Florida Contract?
Awarded Contractors may request price and product changes at any time during the
contract term in accordance with Prices/Discount, Section 5.10, Addition/Deletion of
Vendors and Products Offered, Section 5.13 and Contract Revisions, Section 5.23.
ITB 17-425-001-F; Office Furniture and Files: Addendum No.1
Question NO.5 I am requesting that the deadline for questions be extended. This bid was issued just before
Christmas break and many of the manufacturers I represent are just getting back as they
were closed the last two weeks. Another few days to a week would be helpful to be sure we
have reviewed and asked all relevant questions
Answer NO.5 The Event Timeline is comparable to previous solicitations for this commodity. The
Department does not intend to amend the timeline.
Question NO.6 As a continuation of my question on GSA Pricing-our current GSA catalog is out of date
(and) has several line items that are obselete. The new GSA catalog has several new line
items -we would like to submit the new price list as the basis for our bid, even though it has
not been approved by GSA yet (should be within a month) Can we do that?
Answer No.6 The Basis for Award. Section 3.15, specifies products currently available on GSA Schedule.
Awarded Contractors may request price and product changes at any time during the
contract term in accordance with PriceslDiscount, Section 5.10, Addition/Deletion of
Vendors and Products Offered. Section 5.13 and Contract Revisions. Section 5.23.
Question NO.7 Can you please clarify what "Series Bid" means (on Section 6.1 Price Sheet). We sell
Console furniture and millwork but have several types of consoles. Are each of our console
products considered a different series? Is Millwork a different series?
Answer NO.7 "Series Bid" means the name and/or number your company assigns or refers to a group of
products to identify the products.
Question NO.8 (Company name removed) recently submitted a request for a price change to our GSA
catalog. I expect this to be accepted by GSA in the next month Can I use this new GSA
pricing as the basis for our bid? Our current GSA price is based off our old Price catalog,
not the current one.
Answer No.8 PlEmse rf~fer to Answer NO.6.
Question No.9 RE, "Copy of GSA Contract"·, Are you wanting the award pages and mods or are you
wanting the entire solicitation offer award and mods which funs over 400 pages?
Answer NO.9 Heference Section 3.8 Submittal of Bid We need the specific pages which detail the
Hespondent's GSA award that confirm manufacturer name, contract number, effective
dates, and pricing discounts
Question No.1 0 The ITB has a Responses Due date of January 24, 2011 (2:00 pm ET), but the online timer
indicates only 6 days left. Which is correct.
Answer NO.1 0 The solicitation was in Preview Status at the time of this question. The timer would have
shown how many days were remaining in the Preview phase. Responses are due January
24,2011,2:00 PM ET
Question No. 11 I need your advice on how or if I should bid for the contract. We are (Company Name) the
Florida distributor for Ergonomic Office Chairs. We sell quite a few 24/7 chairs to 911 and
power companies in Florida. Ergonomic Office Chairs has the Ironhorse line of chairs under
a GSA contract Normally when I sell to GSA in my territory, the transaction has to go
through Ergonomic Office Chairs and then I am the direct contact for the GSA customer if a
warranty issue arises. The pricing is ali the same in my territory under the GSA pricing. My
ITB 17-425·001·F; Office Furniture and Files: Addendum No.1
question is can! bid on the Florida contract? All the pricing will be the same whether you
purchase from me or direct through Ergonomic Office Chairs. I would appreciate your input
Thank you very much and have a good day
Answer No.11 Please reference Who May Respond, Section 3.4
Question No.12 Can you tell me where the Prepare Response button is located? It is not at the top of the
page, thank you very much.
Answer No.12 Please refer to Answer #10
Question No.13 Good morning, Are all manufacturers eligible that meet the GSA and state specs?
Answer No.13 Please reference Who May Respond. Section 3.4 and Basis for Award, Section 3.15.
Question No.14 Good morning, Will you need a seperate product list for each manufacturer?
Answer No.14 Yes. Please reference Submittal of Response, Section 3.8.
Question No.i5 Good morning, In order to give you pricing I will need more specs on the product list form,
There are no specifications about size, finish or needs. Will you publish a spec sheet?
Answer No, 15 No. Please refer to Answer #3.
Question NO.16 Section 4,11 Transportation and Delivery -Will the order acknowledgement with the actual
ship date be satisfactory to comply witll potentional delivery delays beyond the 30 day
requirement notification?
Answer No.16 Section 5,18 Delivery Requirements takes precedence over Section 411. Section 518
specifies 90 days delivery for furniture. Delays must be clearly presented to the Customer
and justified to the ordenng agency in writing. If a delay is noted on the Order
acknowledgement. it is the responsibility of the manufacturer or servicing dealer to notify
this delay to the Customer and obtain acceptance.
Question No 17 Section 4.4 (d) Trade"ln, Please confirm that the term equipment is strictly meaning things
like copiers and fax machines, etc. Not, furniture.
Answer NO.17 Trade-In, Section 4.4, paragraph (d) is not applicable for furniture. Please reference Order
of Precedence, Section 3.7
Question No.18 5.10 prices/Discounts: (Company name removed) is a State of Florida corporation. We
manufacture and install Full Height Demountable wall systems. We do not have a GSA
price list with discount. We have a Miami-Dade County contact for materials, labor and
freight included with a discount schedule. Can we provide this contract in lieu of the GSA
pricing under 287042 (16) (a), F.S ?
Answer No.18 Please reference Section 3.4, Wllo May Respond. Responses are requested from
manufacturers holding current Federal (GSA) Contracts for products offered on this
contract. Section 287,042(16), F.S., references an alternate contract source approval
process, This process is separate from this competitive process outlined in Section 287.057
ITB 17·425-001.F; Office Furniture and Files: Addendum No.1
(1) (a). F.S.
Question No.19 Even though our current contract was just extended through March 2012 we should still
participate in this bid?
Answer No.19 Yes. The current state term contract for Office Furniture and Files has been renewed
through March 1,2012, and will be in effect until a new contract has been implemented.
FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN §120.57(3), FLORIDA STATUTES, OR
FAILURE TO FILE A BOND OR OTHER SECURITY WITHIN THE TIME ALLOWED FOR FILING A BOND
SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES
ITB 17-425-001-F; Office Furniture and Files: Addendum No.1
ITB 17-..J2:i-()OI-F
Office FurnitUl"e and Files
Addendum No.2
The rd~renccd sol it ilatiol1 is amended as foll(l\\ ,,:
The Notice of I menl to A \\ ard \\ i II be posted Oil till: Velldor Bid Systelll ( V BS) Oil May 17. 201 I.
!AIUJRE TO FILL A PROTISt WITIIlN Till. TIM! PRLSCRlBLD IN ~ 120.'i7(3). I·LORIDA STATUTES.
OR (·AILURL TO FILE A BOND OR (HilER SICl IIUI Y WI II liN THE TIMl ALLOWED FOR FILlN(} A
BOND SHALL CONSTIlUIL A WAIVLR 01 PRO(,I.lDIN('S lJNDFR CIIAPTFR 120. FLORIDA STATlJTES.
Section 1.2 Event Timel ine i" amended as f()llo\\ s:
I -~~._~ ________ a
I Event Timeli/l(~ ActiYity for ITB #17-.t25-001-F Datt'
---.~--,~ .. -. "--'---"-'---~'-"-"---""-.. ""--"""""'''''''-._ ... -_ ... _-.•. _ .. --------
Notice of Office Furniture & Files solicitatioll IS posted [0 the Vendor Bid System (VBS)
and the complete Office I'LJrniture & liles solicitation IS posted in the December 20. 20 I 0 i'vly j'loridaMarketPlace Sourcing loo!. Solicitation will initially be III "Previe\\ .. status
where Respondents can vie\\id()\\ nload all infiJrmalion :md a~k questions. but c~lI1not input
--
.---~---~---.--,~-.-~-.. --,--.--,--.---... --.. ---.. -.-.. _ ... -..... ,.-_., ... _. __ ... _ ....... ---_._.--_._._------------------0, ,uhmH '"PO"''' r-=
Deadline to submit ()tlestion:< or reque:-,l for specificatioll change via the I" " -l 7011
MvFloridaMarketPlaee Sourcinu 1001 ()&A Board (Respondellt'> must monitor Messaue . d11l:'11 J ["1" .. ~ , , I .., pm'
Board for COI1lI~ll1niCali()nS). ' _____ -:-_____ : ___ ... ___ ..... _______ ..
I leI''' M rn e"' w, II pust A ,,,we" '0 R "poode "" q ",," 0 '" '" "0 "ddeod "'" '0 '~4-I' , ' , I I '0 I , '" .. .. ,. .. . .dnUdl\._ I '01""""00 ""I,," 'he Myl "",daM"-'''!'I",, So"rc'n~ I oul. Re'IH",de"" 0"'" o,oon", -
I Message Board for communicatiolls.
I Deadline to submit Respollse. il1clt~:llg~~;'eq~-~;.ed~::ul11('llts ill the I' '. "'''011
Mil' I 1\1 I PI S . T I II TIl' P "1 kl' .• 1I1Udr'y _4. -11 . ) .. mil til' ar.;et ace. ouremg 00. . II l/l' t 1l: "l:"pUIl~e n:parallUIl (. lee' lsI In !. II
ll1akl~ stlre all required docliment;.. ilnd re"pollse~ ;m: \:\llllplcll.?d, tSl.?ction 7.7) -pill -
-------"-~., .. --....... ,--.-.-.. --.......... ----...... -..... --.---~-------.-.-
Dcadline It)r submittal of Slale Terlll COI1lr<ll't (kdil'atl'd \\ch :'iiI.' llRl Address. (Seclion
3.12)
___ ,_~~~"".~,,··w· _____ .. _. __ ~_· __ .~_,~~ __ ,_.~ __ >~~_ --
NOlil.:e of II1Iel11 to /\ ward posted on Vendor Hid S\sklll (VUS).
inc for development of eProcurement catalog \\ilhill Myl-I()ridaMarkctPlace.
Award
c._ ...........
Offlcc Furniture and Fiks
IlB 17-425-00 I-I-'
Addendum No. :::
• _____ .~ _. ____ ._ .... _________ ,,_w~,_· .. ··~,,~
---~"-
January :!Ll. 20 I 1
2 pill 1:1 -.----.-
iVlny 17,2011
To Be Determined Prior to
Contract A ward
f>l.?r Section 2.17 Contract
Formation
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March 29. 201 I
Page I of 1
lTB No. 17-42S-00t-F
Oftkc Furniturc and Fill's
Addcndum No. -'
The posting of the Nolice or Intent to A \\ ard scheduled for Mu) 17. 20 I I is postponl'd. All updates will be posted 011 the Vendor
Bid System. Questions should be djn~cll~d to I)renda Wells. Purchasing Analyst. at Brellda.Wells(([)dms.myllorida.com.
FAil liRE TO FILL A PROTEST WITHIN Till-111\,11. PRLSC'RIBLD IN ~ 120.57(3).1 LORIDA STATUTES.
OR r'AIU iRE TO FILL A BOND OR OlllFR SFCl ilUIY WITlIlN TilE TIME ALLOWED FOR FILING A
BOND SHALL CONSTITlJTE A WA IVLR 01 PROCLLDIN(iS I JNDLR (,IIAPTER 120. FLORIDA STATUTES.
Section 1.2 Event Timeline is amended as foll()\\s:
Event Timclinc Acti\'it~· for ITH #17-425-001-1"
of Office Furnitllrl~ &. I·iles solicitation is posted to Ihe Vendor Bid Syslem (\iBS)
the complete Officc Furniture &. Files solicitation is posted in thl'
Sourcing Tool. Solicitation \\ ill initially he in "Preview'" status
Respondents can vk~\\/dO\\l1load all illi<'m11atiol1 and ask questions. but cannot input
suhl11 it responses.
Questions. or n:qtll'sl ror spl'ciricatioll changl'
Sourcing toni <)&'A 130ard (Rl'~pondents must
130ard for communications).
post Answers to Respondents' questions as an
solicitation \\ ithin the MyFloridaMarkerPlacl' Sourcing Tool. Rl'spolldenlS must monitor
Message Board for communications.
)cadlille to submit Response. Incilldin)2, all required documents jf) the
FloridaMarketPlace Sourcing Tool. UtiliIe 11K RespIlIlst: I'rl'paratioll ChL'cklist to
sure all required documents and reSPOI1Sl'S are cOl1lpkled. (Secti()l1 7.7)
Tenll Contract (kdicated \\L'h sitl' I )1<1. Address. (Section
ice 0 r I !lIen! to A \\ arc! posted on V l'ndor Is id S ystL'lll ( V BS ).
inl' I'M development or eProcurement catalog \\ ithin f'vlylloridaMarketPlace.
'ol1tract A \\anl
Ot'1il:e Furniture and Files
ITB 17-425-001-1-
Addendulll No . .3
Date
December 20. 2010
January 4. 20 I I
:) pill 1:1'
January I 1. 20 I I
II
2 pm ET
o Be Deterlll i ned
To Be Deterrn ined Prior to
Contract A ward
Per Section 2.17 Contract
Formation
May 17.2011
Page 1 of I
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2001
"Making our NeigiltJUrilOod" Greot Plow tf) Liv<;, Work (11)(/ Play"
To:
From:
Honorable Chair and
SMCRA Boa~;vs
Stephen David,
SMCRA Directo
Date: March 11, 2013
ITEM NOo,_ff-D.K:--__ _
SUNSET DRIVE MEDIAN
CONSTRUCTION UPDATE
During the February 11, 2013 Meeting the Board formally tabled a construction services
amendment with Bofam Construction Inc. to provide night construction work at an
additional project cost of $29,969. During the meeting, the contractor's responsibility to
ensure that construction was conducted in the most disruptive manner to the public as
possible was discussed by the Board.
By tabling the item, the originally approved agreement with Bofam Construction Inc.
currently remains in effect. Following the meeting, Bofam Construction Inc. was contacted
and informed of this recent Board action.
A formal response was also recently received from Bofam Construction and has been
attached as Exhibit A. The attached information will also be shared the City Manager for
possible re-bidding of the project at the discretion of the City Commission.
Attachments:
Bofam Construction Inc. letter of Response
SD/MCGRUFF\PLANNING\CRA\Sunset Drive Median Construction Update.doc
.. ..
EXHIBIT A
LETTER OF RESPONSE FROM BOFAM CONSTRUCTION INC.
From: austin@bofaminc.com [mailto:austin@bofaminc.com]
Sent: Wednesday, March 06, 2013 1:54 AM
To: David, Stephen
..
Subject: RE: City of South Miami (Sunset Drive Landscaped Median Project)
Mr. David,
As a follow-up to our recent conversation, please note that Bofam Construction
Company does not initiate change orders but it is the contractor's responsibility to
advise the project manager all known site conditions before commencement of
work. The decision for the change proposal request to carry out the construction
work overnight was made by the project manager having recognized the level of
traffic inconvenience this project will create for the commercial district.
However, Working after hours (Overnight) is not the same price as to working
regular hours (Daytime) for the following reasons: Supplier deliveries, Overnight
labor and supervision, Insurances and liabilities.
Moreover, Due to time lapse between the time the project was bid till date (past
180 days) our supplier could no longer hold on to the trees without any
commitment, therefore, three (3) out of the four (4) trees that was selected and
priced for the project have been harvested and sold. Efforts to quickly secure
another sets of trees for the same price proved impossible, Hence there was a
change in price.
Therefore, it is not in our best interest and the taxpayers interest to undertake this
project at this time. We will agree with option #3 liRe-bid the project".
Please note that we have incurred some expenses since the execution of the
contract.
Thank you for the opportunity to participate in this project.
Sincerely,
Gbolahan Austin Aklnrln
Project Manager,
Bofam Construction Co, Inc
697 N. Miami Ave, Loft #3
Miami, Ff 33136
Tel: 754-245-0102
Fax: 305-675-9269
E-mail: Austin@bofaminc.com
Steven J. Alexander
From:
Sent:
To:
Subject:
Attachments:
David, Stephen
Tuesday, March 12, 20133:20 PM
Steven J. Alexander
Inter-Related SMCRAICity Project Updates
Board Approval of Computer Lab Project Expenditure.php.pdf; Sunset Drive Median
Construction Update.php.pdf
FYI, the After School Computer Lab improvement costs were approved during yesterday's based on the
attached expenditure estimates. Also, as previously indicated the attached Sunset Drive Median update was
presented to the Board with no direct response received.
Finally, the "cone of silence" is still in effect for Madison Square solicitation process. Additional community
input will now be sought prior to final selection.
Stephen
1
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To:
From:
Resolution
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Date: March 11, 2013
ITEMNO.L
AUTHORIZATION TO DISBUSRE ALLOCATED
FUNDING FOR AFTER SCHOOL COMPUTER LAB
RENOVATION
A resolution relating to Special Redevelopment & Technical Services; authorizing a
disbursement of FY 2012-2013 budgeted funding for After School Computer Lab improvements
in an amount not to exceed $30,408.81 for the purchase and replacement of malfunctioning
computer equipment and related software in After School Center Computer Lab located in the
Gibson-Bethel Community Center in the Community Redevelopment Area; and charging the
total amount to Account No. 610-1110-559-99-32 (Special Redevelopment/School Assistance
Account).
Background
During this year's budget approval process, the Board allocated a total amount of $32,262 in the FY
2012-2013 Budget for required facility improvements to the After School Computer Lab located in
the SMCRA Area. A final determination was recently reached concerning on-going maintenance
responsibilities for the computer lab (See Exhibit A). Based on the total estimated cost of the
computer lab improvement project, the Agency would be responsible for a total of $30,408.81 for
purchase of the following expenditures:
• Twenty-Two (22) i5 Desktop Computers -($24,587.64); and
• Required Computer Software -($5,821.17)
The City of South Miami would in turn be responsible for the following items:
• Computer Lab Furniture -($8,290.26); and
• On-Going Annual Computer Lab Maintenance
All attached quotes were solicited by the City of South Miami as part of the following State of
Florida contracts: Dell Inc. Contract #250-WSCA-10-ACS; SHI International Inc. Contract #252-001-
09-01; and Galloway Inc. Contract #425-001-01 (See Exhibit B).
Approval of the attached resolution shall authorize the Agency to disburse funding in an amount
not to exceed $24,587.64 to Dell Inc. and in the amount not to exceed $5,821.17 to Shi
International Inc. for the purchase of twenty-two, new desktop computers and required software
as identified in Exhibit A.
Recommendation
Staff recommends approval of the attached resolution authorizing a funding disbursement in the
total amount of $30,408.81 for the purchase of twenty-two desktop computers and required
software to be installed by the City of South Miami in the After School Computer Lab located in the
SMCRA Area and charging Account No. 610-1110-559-99-32 (School Assistance Account).
Attachments:
Computer lab Improvement Project Quotes and State Contract Reference
SD:/CRA/ Authorization to Amend Board Approved Construction Services Agreement
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RESOLUTION NO. _____ _
A resolution relating to Special Redevelopment & Technical
Services; authorizing a disbursement of FY 2012-2013 budgeted
funding for After School Computer Lab improvements in an amount
not to exceed $30,408.81 for the purchase and replacement of
malfunctioning computer equipment and related software in After
School Center Computer Lab located in the Gibson-Bethel
Community Center in the Community Redevelopment Area; and
charging the total amount to Account No. 610-1110-559·99-32
(Special Redevelopment/School Assistance Account).
WHEREAS, during the FY 2012-2013 budget approval process, the Board
allocated a total amount of $32,262 in the FY 2012-2013 Budget for much needed
facility improvements in the After School Computer Lab located in the SMCRA Area;
and
WHEREAS, A final determination was also recently reached concerning on-
going maintenance responsibilities for the computer lab; and
WHEREAS, based on the total estimated cost of the computer lab improvement
project, the Agency would be responsible for a total of $30,408.81 for the following
expenditures:
• Twenty-Two (22) i5 Desktop Computers -($24,587.64); and
• Required Computer Software -($5,821.17); and
WHEREAS, The City of South Miami would in turn be responsible for the
following computer lab improvement expenditures:
• Computer Lab Furniture -($8,290.26); and
• On-Going Annual Computer Lab Maintenance; and
WHEREAS, expenditure quotes were solicited by the City of South Miami as
part of the following State of Florida contracts: Dell Inc. Contract #250-WSCA-10-
ACS; SHI International Inc. Contract #252-001-09-01; and Galloway Inc. Contract
#425-001-01; and
WHEREAS, the SMCRA Board desires to implement stated goals and objectives
contained in the adopted community redevelopment plan including providing
support for the Gibson-Bethel Community Center and computer lab facility; and
NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT
AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Page 10f2
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Section 1. The South Miami Community Redevelopment Agency
Board authorizes a disbursement of FY 2012-2013 budgeted funding
for After School Computer lab improvements in an amount not to
exceed $24,587.64 to Dell Inc for the purchase of 22 desktop
computers and in an amount not to exceed $5,821.17 to SHI
International Inc for the purchase of related computer software as
described in Exhibit A of the approved item for installation in the
South Miami After School Center Computer lab located in the
Gibson-Bethel Community Center and charging the total amount of
$30,408.81 to Account No. 610-1110-559-99-32 (Special
Redevelopment/School Assistance Account).
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this _day of March, 2013.
ATTEST: APPROVED:
23 SECRETARY CHAIRPERSON
24
25 Board Vote:
26 Chair Stoddard:
27 Vice Chair Liebman:
28 READ AND APPROVED AS TO FORM: Member Newman:
29 Member Harris:
30 Member Welsh:
31 Member Covington:
32 Member Price:
33
34 GENERAL COUNSEl
Page 2 of2
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COMPUTER LAB IMPROVEMENT PROJECT
REQUIRED PROJECT EXPENDITURES
(Based on State of Florida Contract Prices)
..
EXHIBIT A
Gibson-Bethel Computer lab Improvement Project
Vendor Qty Item Number Product Description Unit Cost Total Cost ExpeiIse Installed By: -Name
Shi 22 DFEO.NAlLA.PLO.E03.SN Deep Freeze ENT NA Perpetual Ucense 10+ Faronlcs $49.00 $1,078.00 CRA City
Sh; 22 DFEO.NA1LA.MA1.E03.SN Deep Freeze ENT NA Maintenance 1yr 10+Faronics $10.00 $220.00 CRA City
Dell 22 E-Quote Trend Micro $47.29 $1,040.38 CRA City
22 E-Quote Optilex 790 USFF Ultra SmaR Form Factor, Base 90 Percent PSU Windows; 20" $1,117.62 $24,587.64 CRA City Dell Monitor; Microsoft Office 2010 Professional
Shi 1 Quote 116147481 Barracuda Web Filter 210 $1,960.79 $1,960.79 CRA City
Shi 1 Quote #6294087 Barracuda Firewall FlO w/ 1 Yr #BNGF10A11 $853.00 $853.00 CRA
-$
City
Shi 1 Quote 116147481 Barracuda Web Filter 210 Energize Updates 1yr Included Included City; After Yr 1 Maintained by City
Shi 1 Quote #6147481 Barracuda Web Filter 210 Instant Replacement lyr Included Included City; After Yr 1 Maintained by City
Shi 1 Quote II 629004 NETGEAR -Partl!: NETGEAR ProSafe GS748TSmart Switch -Switch -managed -48 x 10/100/1000 + 4 $405.00 $405.00 CRA City GS748TNA x SFP -desktop
SHi 22 Quote: 1020198436203 Guardian Series Desktop Security Cable lock -Master Access -Master Keyed Lock -$12.00 $264.00 CRA City Galvanized Steel -6ft Black Cable
Pending; OSL Une City Vendor
Galloway FURNITURE KEYBOARDS $1,958.00 City
Galloway Furniture: Oesks{01airs $6,332.26 $8,29026 City Vendor
ill
TOtals
$30.408.81 CRA
$8,290.26 QTY
Computer Lab Improvement Project Total $38,699.07 ,
-~---.-~~ --~~-------~
'"
CITY OF SOUTH MIAMI CORRESPONDANCE
CONFIRMING STATE CONTRACTS
EXHIBIT B
..
From: kulick, Steven P
Sent: Thursday, February 14, 2013 11:26 AM
To: David, Stephen
Subject: FW: CRA Computer Lab Project
Stephen,
Attached are the final quotations for the hardware and software for the Gibson-Bethel
Community Center PC lab. The exception; DSlline, receipt of additional quotes are pending. A
summary is below.
The quotes include all software required to support the 22 PC's; Dell with i5 processors, 20"
widescreen monitors and Microsoft Office 2010 Professional version. The City will fund the
furniture, DSlline, on-going maintenance and the initial installation. CRA is responsible for all
hardware and software; based on the quotations, that amount totals $30.408.81. Please advise
when the CRA Board approves the expenditure and the items will be ordered accordingly.
The quotations were solicited through a piggyback from the State of Florida; Dell Contract
#250-WSCA-10-ACS, software from SHI International Contract #252-001-09-01, furniture from
Galloway State Contract #425-001-01.
If you have any questions, please call.
Regards,
Steven Kulick, C.P.M.
Purchasing Manager/Central Services
City of South Miami
6130 Sunset Drive
South Miami, FI 33143
Ph: 305/663-6339; Fax: 305/667-7806