_Ha1
2
3
~
10
11
B
14
G. PRESENTATIONS
City of South Miami
Regular City Commission Minutes
January 8, 2013
a) Proclamation for former City Commissioner Janet Launcelott who was
recognized for her vast contribution to the community as an elected official
and as a political activist for many years.
hl Proclamation for "Human Trafficking Awareness Month"
The proclamation was read for the, records by Mayor Stoddard.
c) Certificate of Appreciation to ERPB Member Edward Corlett -Mr. Corlett was
not present.
ill SE Regional Rep. Millie Herrera from the US Department of Labor
15
16 Ms. tl~~~~ra addressed the Commission abqut all of the services that are
17 available to the publicoy. the Department of Labor. "
l§
22
23
~~
26
A. SILENCE OR TURN OFF ALL CELL PHONES
B. ADD-ON ITEM(S)
There was one add-on item (No. 9-13-13827)
e. ROLL CALL
27 The following members of the City Commission were present: Commissioner Harris,
28 Commissioner Welsh, Commissioner Newman, Vice Mayor Liebman, Mayor Stoddard
29
30 Also in attendance were: City Manager Steven Alexander, City Attorney Thomas F.
31 Pepe, Esq., and City Clerk Maria M. Menendez, CMe.
~3
D. MOMENT OF SILENCE
CITY COMMISSION MINUTES
January 8, 2013
1
E. PLEDGE OF ALLEGIANCE
F. LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN
REGISTERED WITH THE CITY CLERK
ill Attorney-Client Session (7:35 p.m.)
5
6 An attorney-client session was held starting at approximately 7:35 p.m., pursuant
7 to Section 286.01(8), Florida Statutes: (1) to discuss the case·of Metro South Senior Apartments
8 Limited Partnership v. City of South Miami, Case No. 12':23240..,Civ-Altonaga/Simonton; and, (2)
9 the case of City of South Miami v. Luis R. Figueredo,. Adorno & Yoss, LLP, a Florida limited
10 liability partnership, and Bryant Miller Olive, P.A., a Florida professional association, Case No.
11 10-46712 CA 10.
13
16
H. APPROVAL OF MINUTES
a)
b)
Minutes of December 14, 2012
Minutes of December 18, 2012
17
18 The Minutes of December 14 and 18, 2012 were ap~~()ved unanimously.
l8
I. CITY MANAGER'S REPORT
21
22 Th~.City Manager referred to the following among other subjects: the League of
23 Cities InstallatHjnGalato be held February 9, 2013, informing the Commission that we have
24 budgeted for a table, and that there is also a request for an ad. He asked who in the
25 CommisSidn .. would be interested in attending. Regarding the swimming pool project, he said
26 that he willb~ meeting with the county about an extension; he also referred to the YMCA
27 ongoing issues;
28 For acbmplete report download:
29 http://www.southmiamifl.gov/clientuploads/Archive/CSM CityManagerBriefings2012/CM%20Brief%2Ot
30 o%20Comm%20%20Jan%208,%202013.pdf
H
J. CITY ATTORNEY'S REPORT
33
34 The City Attorney reported on the legal actions against the YMCA, adding that he is
35 ready to file suit. He also reported on the Metro South public records requests.
3~
38
K. PUBLIC REMARKS
CITY COMMISSION MINUTES
January 8, 2013
2
1 The following individuals addressed the Commission: Bradley Cassel, Bill
2 Stickley, Armando Oliveros, Marice Chael, Donna Shelley, Denise Covington, John
3 Edward Smith, Antoinette Fisher, Rodney Williams, Deltravis Williams, and the
4 President of the Red Sunset Merchants Association.
5
6 (None ofthe speakers signed up)
8
9
10
11
12
13
14
15
16
1S
21
22
23
24
25
26
L. COMMISSION REPORTS, DISCUSSION & REMARKS
Among other subjects, the Commissionrnagethe following comments: former
County Commissioner Kate Sorenson was recognizeqt() be)wesent in the audience; they
welcomed the new City Manager, Steven Alexander; the old'lirspection station is being
considered as a possible site for a doggie par~;the public was eri2G'uraged to attend a Florida
Power and Light meeting Thursday morning rE;!lating to the proposedne\i'\(nuclear power plant;
the Martin Luther King, Jr. breakfast at the Community Center; the Earth Hour upcoming event,
Saturday, March 23rd.
M. CONSENT AGENDA
1. A Resolutiqn authorizing the City Manager to expend an amount not to exceed
$13,5Q9f9t: the purchase of one Glob<::ltElectric Mbtors, GEM, vehicle from the
Florida SK~riffs Association contract no. 12;;20-0905 for the City's Municipal
Parkihg'iVIanagement Program;
3/5 (CityM<::Inager:-Central Services)
MovedbVC:btnmission~r Harris, seconded by Commissioner Welsh, the motion to
approve Resolution No. 1-13-13819 authorizing the City Manager to expend an amount not to
exceed $13,500 for the purcnase of one Global Electric Motors, GEM, vehicle for the City's
Municipal Parking Management Program, passed by a 5 -0 vote:
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
4. A Resolution to authorize the City Manager to expend with JK Painting &
Repair Corp. an amount of $2,500 for the additional paint work in the Sylva
Martin renovation for a total amount to be expended of $11,590, to be
CITY COMMISSION MINUTES
January 8, 2013
3
1
charged to account 301-1790-519-6450.
(City Manager-Public Works)
3/5
2 Moved by Commissioner Harris, seconded by Commissioner Welsh, the motion to
3 approve Resolution No. 2-13-13820 to authorize the City Manager to expend with JK Painting &
4 Repair Corp. an amount of $2,500 for the additional paint work in the Sylva Martin renovation
5 for a total amount to be expended of $11,590, passed by a 5 -0 vote:
6
9
10
11
12
13
14
17
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
':.-.,, ';'
Commissioner NeWman
Vice MayorLi~bman
Mayor Stoddard
None
5. A Resolution authorizing the City Manager to expend f~~a~;i:l1ot to exceed
$9,715.69 to thefi(mof AGSI, LLC. a/k/a AGSI SYSTEMS for Software/
Readers/ maintenance)md pr()fessionalservices for software deployment;
utilizing account number 001-1330:-513-5205, Computer Equipment. 3/5
(City M~r;1flger-MIS)
Moved by CQ~~;~;~onerHarris, secol1d~dbY'COmmission~r Welsh, the motion to
approve Resolution NbY3;-13-13821 authorizingthe City Manager to expend funds not to
exceed $9,715.69 to the firrnof AGSI, LLC:. a/k/a AGSI SYSTEMS for Software/ Readers/
maintenanc~al1dprof~ssionalser\lic~sf6r softwarecleployment, passed by a 5 -0 vote:
~ <; "
Yea:/
Nay:
Commissioner Harris
Commissioner Welsh
Cbmmissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
6. A Resolution concerning an application pursuant to Land Development Code
Section 20-4.3(N), requesting approval to permit the installation of a banner
over the public right-of-way at 5995 Sunset Drive to promote an event titled
"The 7th Annual Chocolate Festival," held by the Fairchild Tropical Botanic
Gardens on January 25 through January 27, 2013. 3/5
(City Manager-Planning & Zoning)
CITY COMMISSION MINUTES
January 8, 2013
4
1 Moved by Commissioner Harris, seconded by Commissioner Welsh, the motion to
2 approve Resolution No. 4-13-13822 requesting approval to permit the installation of a banner
3 over the public right-of-way at 5995 Sunset Drive to promote an event titled "The 7th Annual
4 Chocolate Festival," passed by a 5 -0 vote:
5
7.
8
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
A Resolution relating to bLJdget; authorizing a'~;~nsfer of $75,000 from
account No. 001.1310.513.9920, City Manager GeherClI Contingency to
account No. 001.1310.513.3450,Pty Manager ContractuaIS~rvice. 3/5
(City Manager-Finance) .. ... . ... \
9 Moved by Commissioner HarriS, seconded by Commissioner Welsh, the motion to
10 approve Resolution No. 5-13-13823 authorizing a transfer of$75,OOO from the City Manager
11 General Contingency account to the City Manager Contractual Service account, passed by a 5-
12 0 vote:
13
16
Yea:'
Nay:
Commissioner Harris
Commissioner Welsh
C:6l11missioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
8. A Resolution authorizing the City Manager to expend an amount not to exceed
$15,000 to Pro-Grounds Products Inc. for athletic field products, to be used at
South Miami Park, Murray Park and Palmer Park. 3/5
(City Manager-Parks & Recreation)
17 Moved by Commissioner Harris, seconded by Commissioner Welsh, the motion to
18 approve Resolution No. 6-13-13824 authorizing the City Manager to expend an amount not to
19 exceed $15,000 to Pro-Grounds Products Inc. for athletic field products, to be used at South
20 Miami Park, Murray Park and Palmer Park, passed by a 5 -0 vote:
21
Yea:
CITY COMMISSION MINUTES
January 8, 2013
Commissioner Harris
5
5
Nay:
N. RESOLUTION(S)
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
2. A Resolution authorizing the City Manager to execute a fiscal year 2013 grant
agreement with Miami-Dade County, Office of Management and Budget,
Grants Coordination for the After School House (Tutoring) grant in the amount
of $26,775.
3/5 (City Manager-Grants)
6 This and the following item were pulled from the Consent further clarification
7 provided by Grant Coordinator KorthCind Parks and Recreation Director W06d!ev:.
8
9 Moved by Commissioner Welsli~$econded by MayorStoddard, the motion to approve
10 Resolution No. 7-13-13825 authorizingthe City Manager to execute a fiscal year 2013 grant
11 agreement with Miami-DasieCounty, for the After School House (Tutoring) grant in the amount
12 of $26,775, passed bycrp~OVot~: .
13
16
Nay:
.. Commissioner Harris
CQmmissioner Welsh
C()mmissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
3. A Resolution authorizing the City Manager to execute a fiscal year 2013 grant
agreement with Miami-Dade County Office of Management and Budget,
Grants Coordination for the South Miami Senior Meals grant in the amount of
$18,400. (City Manager-Grants) 3/5
17 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve
18 Resolution No. 8-13-13826 authorizing the City Manager to execute a fiscal year 2013 grant
19 agreement with Miami-Dade County for the South Miami Senior Meals grant in the amount of
20 $18,400, passed by a 5 -0 vote:
21
Yea:
CITY COMMISSION MINUTES
January 8, 2013
Commissioner Harris
6
3
Nay:
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
9. A Resolution relating to the review and approval of a Unity of Title request by
the South Miami Community Redevelopment Agency. pursuant to Section 20-
5.16 of the Land Development Code. unifying the Agency owned property
assemblage referred to as the Madison Square redevelopment site. located
south of SW 64th Street between SW60th Avenue and SW 59th Court. for the
purpose of developing a mixed-use affordable housing project.
3/5 (Acting City Manager-Planning & Zoning)
(Deferred 12/18/12)
4 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to table A
5 Resolution relating to the review and approval of a Unity of Title request by the South Miami
6 Community Redevelopment Agency, pur,suant to Section 20-5.16 of the Land Development
7 Code, unifying the Agency owned property assemblage referred to as the Madison Square
8 redevelopment site, loca.tedsouth of SW 64th Street between SW 60th Avenue and SW 59th
9 Court, passed by a 5 -Ovote:<
10
11
12
13
14
15
16
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
(Add-on item)
a) A Resolution expressing the lack of confidence of the Mayor
Commission of the City of South Miami in the City's Police Chief.
(Commissioner Welsh)
and City
3/5
17 Commissioner Newman addressed this item adding that this is the function of the
18 City Manager.
19
20
21
Vice Mayor Liebman concurred with Commissioner Newman.
CITY COMMISSION MINUTES
January 8, 2013
7
1 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve
2 Resolution No. 9-13-13827 expressing the lack of confidence of the Commission in the City's
3 Police Chief, passed by a 3 -2 vote:
4
9
10
11
12
13
14
17
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Mayor Stoddard
Commissioner Newman
Vice Mayor Liebman
O. RESOLUTION(S) PUBLIC HEARING(S)
C.' •
A Resolution relating to stormwafer Utility, authorizing the City Manager to
renew the agreement for a peri6d of ten (10) years after its date of execution
for the billing of stormwater charges. between Miami Dad~County and City of
South Miami originally entered on Jant.lar{18,2008. . .
3/5 (CityMahager-Finance)
':, "'''.
"." ".',
Moved by Mayor Stoddard, secooged byCommissioner\Nelsh, the motion to approve
Resolution No. 10-13-138~?authorizing the City Manager to renew the agreement for a period
of ten (10) years after i~s#ate of execution for. the billing of stormwater charges between
Miami Dade County alld City, passed by a 5:t Ovote:
Yea:"
Nay:
Commissioner Harris
," '", .
Commissioner Welsh
Commissi6nerNewman
Vice Mayor Liebman
Mayor Stoddard
None
11. A Resolution authorizing the City Manager to enter into a three-year contract
with Lexis Nexis to provide online legal publications.
3/5 (City Manager-Human Resources)
18 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
19 Resolution No. 11-13-13829 authorizing the City Manager to enter into a three-year contract
20 with Lexis Nexis to provide online legal publications, passed by a 5 -0 vote:
21
Yea:
CITY COMMISSION MINUTES
January 8, 2013
Commissioner Harris
Commissioner Welsh
8
5
Nay:
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
P. ORDINANCE{S) SECOND READING PUBLIC HEARING{S)
12. An Ordinance amending Section 2-26.8(c) and 2-26.8(e) of the City of South
Miami's Code of Ordinances to change the term of membership and procedure
for appointment to the Budget and Finance Committee.
3/5 (Mayor Stoddard)
6 Moved by Mayor Stoddard, seconded by C()mmissioner Welsh; the motion to approve
7 Ordinance No. 1-13-2148 amending Section 2-26.8{c) and 2-26.8{e) ofth~City of South Miami's
8 Code of Ordinances to change the term of membership and procedure for appqintment to the
9 Budget and Finance Committee, passed by a 5 -0 vote:
10
13
Yea: Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
13..AnOrdinanceameridingthe City's Code of Ordinances Article II, Sec 2-7.1, Sec.
2-8, and Sec. 2-12, placing the Parking Division within the Finance Department.
3/5 (Mayor Stoddard)
14 The public hearing. was opened at this time: Sharon McCain addressed the
15 Commission against the proposed ordinance.
16
17 Mr. Riverol provided information with regard to revenue received during the time
18 the Parking Division was placed under the Police Department.
19
20 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
21 Ordinance No. 2-13-2149 amending the City's Code of Ordinances Article II, Sec 2-7.1, Sec. 2-8,
22 and Sec. 2-12, placing the Parking Division within the Finance Department, passed by a 3 -2
23 vote:
24
Yea:
CITY COMMISSION MINUTES
January 8, 2013
Commissioner Harris
9
3
Nay:
Commissioner Welsh
Mayor Stoddard
Commissioner Newman
Vice Mayor Liebman
14. An Ordinance amending section 20-6.1(B)(4) i and ii of the City of South Miami
Land Development Code to change the number of members that constitute a
quorum and the number of votes required to approve an application.
3/5 (Commissioner Welsh)
4 The public hearing was opened at this time: Sharon McCain addressed the
5 Commission against the proposed ordinance.
6
7 Moved by Mayor Stoddard, seconded byCommissioner Welsh, the motion to approve
8 Ordinance No. 3-13-2150 amending section 20-6.1(B)(4) i andiiofthe City of South Miami Land
9 Development Code to change the number of members that constitute a quor~rnl'md the
10 number of votes required to approve an application, passed by a 3 -2 vote:
11
13
14
Yea: COmmissioner Welsh
Vice. Mayor Liebman
MayorStoddard
Commissioner Harris
Commissioner Newman
15. An Ordinance . providing City of South Miami approval for the donation of
land requested by the State of FI()rida Department of Transportation for
transportation related purposes for road improvements to include a new bike
lane by the conveying approximately 2,496 Square Feet more or less of swale
area along SW.57 Avenue in South Miami, Florida.
3/5· (City Manager-Public Works)
15 Moved by MayorStoddard, seconded by Commissioner Welsh, the motion to approve
16 Ordinance No. 4-13-2151 providing City of South Miami approval for the donation of land
17 requested by the State of Florida Department of Transportation for transportation related
18 purposes for road improvements to include a new bike lane by the conveying approximately
19 2,496 Square Feet more or less of swale area along SW 57 Avenue, passed by a 5 -0 vote:
20
Yea:
CITY COMMISSION MINUTES
January 8, 2013
Commissioner Harris
Commissioner Welsh
Commissioner Newman
10
5
6
7
8
9
10
Nay:
Q. ORDINANCE(S) FIRST READING
Vice Mayor Liebman
Mayor Stoddard
None
16. An Ordinance amending the Future Land Use Map of the South Miami
Comprehensive Plan by changing the future land use map category from TODD
(4+4 Story) to Hospital, for an area identified as 7031 SW 62 Avenue (Larkin
Community Hospital) -Folio #09-4025-027-0010.
4/5 (City Manager-Planning & Zoning)
/::;,
This and the following items were p~lI~d out of ordeL Mr. Proctor explained the
reason for the request for tabling this andfheJoliowing item againdueto questions from
Commissioners, adding that Larkin would like to have a community meetihgbefore they bring
the item back to the Commission.
11 Moved by Mayor Stoddard, seco.l1ded by Commissioner Welsh, the motion to table An
12 Ordinance amending the Future Land Us~Map ofthe South Miami Comprehensive Plan by
13 changing the future landlJse rnap category from TODO(4+4 Story) to Hospital, for an area
14 identified as 7031 sW,6iA"enue; passed by a 5 -OVQte:
15
18
Yea: •.
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
. Mayor Stoddard
NOlle
17. An Ordinance relating to a request to amend the official zoning map of the City
of South Miami land development code by changing the zoning use district
from "TODD MU-5" mixed use 5 to "H" hospital, for property located 7031 SW
62 Avenue (Larkin Community Hospital) -Folio #09-4025-027-0010.
3/5 (City Manager-Planning & Zoning)
19 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to table An
20 Ordinance relating to a request to amend the official zoning map ofthe City of South Miami
21 land development code by changing the zoning use district from "TODD MU-5" mixed use 5 to
22 "H" hospital, for property located 7031 SW 62 Avenue, passed by a 5 -0 vote:
23
CITY COMMISSION MINUTES
January 8, 2013
11
3
4
5
Yea:
Nay:
R. ADJOURNMENT
Attest
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES
January 8, 2013
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
12
Approved
Philip K. Stoddard
Mayor
To:
Date:
From:
Re:
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
January 8, 2013
Steven Alexander
City Manager
Manager's Report
Attached are the City's accomplishments for the period covering December 17, 2012, to January 4,
2013, which are hereby submitted for your review prior to the Commission Meeting.
If you have any questions please feel free to contact me.
1. Accomplishment.
a. New IT IDe successes:
1. IT built configured and deployed 1 new laptop.
11. IT rebuilt 7 laptops to install, configure and prepare Police Laptops to
meet compliance for cns project..
111. IT has been configuring the Police laptops and installing the necessary
software for the cns project. Laptops are left by Patrol Officers and
configured prior to their next shifts.
IV. IT continues to troubleshoot issues that occurred as a result of the changes
on the Police Department network as a result of the changes. As problems
come up they are being resolved.
v. IT has been troubleshooting issues with OSSI that are a direct result of the
change. All have been resolved so far.
VI. IT has been assisting with the Sylva Martin Building move and photos.
We are currently 50% complete with this project. Fiber to the building has
been installed and tested with Central Services receiving data from Sylva
Martin building now.
-2 -City Manager's Report to the Commission for January 8,2013
Vll. We continue to have AV issues and continue to work with vendors to
resolve.
Vlll. IT continues to have issues with the GPS systems. IT has worked with
OSSI on this and has been able to resolve 4 of the issues.
b. Finance:
IX. December 14th through December 28th
i. Tickets: 47/41 email 40 calls
ii. Total Hours: 136
i. Finance continues gathering all required documentation from Auditor's
preliminary list in preparation of the upcoming audit fieldwork, scheduled to
begin January 7, 2013. The list is extensive and requires multiple reports and
documentation. Finance has completed the DRAFT of the letter of
transmittal and will present it to the City Manager for review.
ii. Finance continues to trouble shoot any issues related to the City
ONESolution finance system. Finance continues to monitor the different
department's issues and help correct those matters.
iii. Finance officially completed the FY 2012 trial balance report and has been
sent to the City's independent auditors.
iv. Finance continues to prepare budget transfers to accommodate for certain
unexpected expenditures.
v. Finance has revamped the existing sections of the website related to the
Finance department to include two separate sections; check registers and
budget monthly reports. The two different sections under finance will
provide visitors with greater ease in web navigation.
vi. Finance has begun preparing the stormwater billing invoices. The invoices will
sent by finance to the property owners before the 3 1st of January.
vii. Finance is creating the false alarm collections notices which will be going
before the magistrate on February 21, 2013. The notices are being prepared,
printed, and mailed by Finance before January 15, 2013.
viii. Finance is creating the excess trash collections notices which will be going
before the magistrate on February 21, 2013. The notices are being prepared,
printed, and mailed by Finance before January 15, 2013.
-3 -City Manager's Report to the Commission for January 8, 2013
Finance has posted online the check register for October, November, and
December 2012. However, Finance continues working vigorously on completing the
Budget Monthly Reports for October and November 2012. The Finance
department continues working on completing the yearend close out in ONESolution
for the first time and continues to encounter issues which are currently being
worked on by SunGard and Finance. All of Finance is diligently working to have the
Financial Statements posted online as soon as possible.
Central Services: City Managers Report -1/8/13 Commission Meeting
i. Murray Park Pool Project: Di Pompeo withdrew from the project. The
second ranked bidder, Recreational Design was contacted to gauge their
interest. RDC responded favorably and was provided a draft contract for
their review. A meeting was held with representatives from RDC and staff on
December 21 st to clarify any open issues. RDC submitted a revised proposal
on December 27th
• A request to the County to extend the grants is in
process.
ii. Appraisal Services: American Appraisal completed the annual appraisal of city
assets the week of November 26 th
• A draft report was provided on
December I rho CS reviewed the report and submitted changes to American
Appraisal. A reply is pending.
iii. Senior Center Catering Services: After further review of the scope, it has
been determined the piggyback option from a Miami-Dade County contract
does not conform to the scope of services provided by Parks, or is in
alignment with the terms of the grant. An Invitation to Quote is under
development with a draft available for review and approval by Parks and
Grants by December 31 st. Once approval is received, the ITQ will be issued.
iv. Sidewalk Repair Phase III: Assisted CIP in the development of an Invitation to
Quote for the Sidewalk Repair Phase III project. The ITQ was issued
December 28th • A Pre-Bid Meeting is scheduled January I I th at lOAM. Bids
are due on January 18th
•
v. VOIP Phone System: Central Services continues to assist the vendor,
T eleswitch, to secure information and data relative to the existing phone
system. The new phone system is tentatively scheduled for implementation
by mid-January 2013.
-4 -City Manager's Report to the Commission for January 8, 2013
vi. Professional Services Letter of Interest: All proposals from this solicitation
were rejected due to changes to department priorities and staff. The CIP
department is has completed a draft to re-issue the solicitation which will
involve a more comprehensive scope of work and several more services
required by the City. The intention is for the City to have a pre-qualified
listing of vendors that can perform services qualification for various future
projects that require general Architecture, Landscape Architecture,
Civil/Environmental Traffic Engineering & Transportation, when projects arise,
on a non-exclusive and as needed basis. The City Attorney is reviewing the
La I.
vii. Impact Fee/Concurrency Study Solicitation: A draft RFP was completed and is
under review by the City Attorney.
viii. Planning Consultant/Part Time Solicitation: A draft scope was developed for
review and approval by Planning. Planning is continuing their review; a
solicitation is planned for January.
ix. Wireless Downtown Project: Central Services has been unable to locate a
piggyback agreement that contains a scope that includes the technical
requirements needed for the project. As a result, MIS is developing scope
that will be incorporated into an RFP. The RFP is planned for release in
January 2013.
x. Transportation Master Plan: CIP is developing a plan/scope and is targeting
completion of the plan by January, 2013.
xi. Staff continues to assist departments as they interface with the OneSolution
module for issuing requisitions, purchase orders and entering vendor
registration information.
The following are Code Enforcement highlights and accomplishments for the period of
December I st through December 31 st 2012:
Code Enforcement Division
Chief Coordinating Office:
I. Digitizing Project -On-Going: worked with all departments to inventory all city
documents and identified what needed to be stored, scanned or destroyed according
to the State's Records Retention schedule. The inventory and submittal of
documents to be destroyed is complete. The scanning by ADS of active
files/documents is in progress.
-5 -City Manager's Report to the Commission for January 8, 2013
II. Enterprise Resource Planning (ERP) Project: On-Going -Continued to conduct
internal assessments of the various systems to identify the most efficient and cost
effective methods of doing business.
III. Sylva Martin Refurbishment Project-On-Going: As part of the ERP project, working
with IDC, P/W's/Building/P&Z/ and Finance to refurbish the Sylva Martin Building to
ultimately consolidate the community development departments (Building, Code & P
& Z) in one location and thereby create a streamlined and more efficient process.
Reviewed assigned tasks and timeline with pertinent staff; the project's timeline is as
scheduled for the end of December 2012. Pending the modular furniture delivery
and installation by JC White Architectural Interior Products.
IV. OneSolution Community Development Modules: On-going staff training for the
implementation of the module. Continued to coordinate, and facilitate the various
business process studies between Sungard, IDC, and city staff. Inter-departmental
coordination includes the Building Department, Special Events, Land, Code, P/W's,
and partially the Finance Department. Held several phone conferences with Sungard
to review and revise a more streamlined timeline for the community development
modules implementation.
V. GIS -On-going: Continued to work with IDC staff and Miami-Dade County's GIS,
Planning & Zoning, and Property Appraisal Departments to identify and address the
City's geographical/mapping needs.
Code Enforcement/Licensing/Special Events
I. During this period, this division collected and/or was instrumental in the collection of
$49,894.25 in revenues as follows:
a. BTR New/Renewals
b. Fines/Liens Payoff
c. Lien Searches
TOTAL REVEN U E
$ 27,043.82
$ 19,190.43
$ 3,660.00
$ 49,894.25
II. Continued to conduct shopping cart removal sweeps throughout the city; 17
shopping carts were removed from the city.
III. Seven (12) business accounts were closed and 18 transferred.
IV. CE received and reviewed 40 new business (BTR) applications; new business
applications are a direct result of proactive field inspections; 242 inspections were
conducted during this period
V. Sixty-Four (64) building permits were reviewed and returned in a timely manner;
within I or 2 days.
-6 -City Manager's Report to the Commission for January 8, 2013
VI. CE reviewed, verified, and returned seven (14) permits for the ERPB in a timely
manner; within I or 2 days.
VII. CE received and responded to 21 citizen complaints within 24 hours. Ninety-Five
(95) proactive field inspections were conducted during this period.
VIII. CE issued 15 courtesy notices; 18 notices of civil infractions with fines; and removed
82 snipe/illegal signs from the City's right-of-ways, and successfully closed 17 cases:
a. Snipe/illegal signs are signs placed/stuck on the city's right of ways advertising
a variety of things such as homes for sale, classes, etc.
b. Closed cases include courtesy cases complied with and fines paid for.
IX. Continued removal of small graffiti notices from throughout downtown with
biodegradable product.
X. Received and conducted 33 new lien search requests.
Special Events Coordination
I. Processed a special event application for a film shoot at All American Park on Sunday,
December 2, 2012.
II. Art Night was held on Friday, December 14, 2012. Art Night falls on the second Friday of
each month from 6:00 p.m. -9:00 p.m. Upcoming dates are, January I I, 2013, February 8,
2013 and March 8th , 2013.
III. Collaborated with 1ST National Bank of South Miami to conduct the highly successful South
Miami Elves Parade which was held on Sunday, December 2, 2012. Ms. Pam Giganti, Channel
6, Anchor served as the parades' Grand Marshall.
IV. Processed a special event application for South Miami Rotary who will hold the Arts & Craft
Show on February 23 & 24,2013. City Commission approval was on 11/20/2012.
V. Processed a special event application and presented a Resolution to Board of City
Commissioners on December 18, 2012 for the Volks Blast Event to be held downtown South
Miami at 8am, on January 20, 2013; the event was approved by the Commission.
VI. Processed a special event application for the Martin Luther King Parade and related events to
be held as follows:
Saturday, January 12, 2013, 9am -I I am: A prayer breakfast to be held at the
Gibson-Bethel Community Center.
Saturday, January 19, 2013, lOam parade traveling down SW 59 Place from
SW 71 Street and eventually ending at the Gibson-Bethel Community Center.
-7 -City Manager's Report to the Commission for January 8, 2013
VII. Processed a special event application for South Miami Rotary who will hold the Arts & Craft
Show on February 23 & 24, 2013. City Commission approval was on I 1/20/2012.
VIII. Five (5) garage sales were requested and processed for this time period.
Professional Development
I. Continued to coordinate the training of support staff to ensure full utilization of all
staff members. This training provides the city's support staff with the necessary tools
to properly assist staff as well as external customers.
II. On-Going -OneSolution training for Community Development modules.
The following are the accomplishments of the Police Department and the Parking Enforcement
Division for the time period of December 13 th through December 3 1st 2012:
Uniform Patrol Division
i. A total of 25 arrests; 06 felonies, 13 misdemeanors, 0 I traffic, and 02 warrant served;
ii. Of those I I arrests, 05 were narcotics related;
iii. On December 14th, UPD and CID personnel conducted a DUI Saturation and Crime
Suppression Saturation Details which yielded: 07 traffic arrests and 68 traffic citations.
iv. On December 17, 2012, in response to the tragic Newtown rampage shooting, staff
conducted a meeting to review and implement new "active shooter" procedures.
UPD was assigned to collect and record all relevant information regarding school,
nurseries, day-cares hospitals, and the Shops of Sunset. The information will be
incorporated into proactive training to improve dealings and the response to "active
shooter" incidents.
v. On December 20, 2012, UPD conducted an "Active Shooter Preparation"
presentation at "L'Atelier" day-care (5960 SW 71 ST). The presentation yielded very
positive feedback from parents and school staff.
vi. UPD personnel are currently in the process of planning and coordinating for the
Martin Luther King Jr. Parade scheduled for January 19, 2013.
Community Police Unit
i. Members of CPU attended weekly meeting with the CR.A. Director. The CR.A. is
currently undertaking a project to encourage local employers to hire from the CR.A.
work force pool. Increasing local employment is both beneficial to the members of
the community and has a potential effect on crime rates.
-8 -City Manager's Report to the Commission for January 8, 2013
ii. Members of CPU attended meetings with the managers of Lee Co-Op Park, H.U.D.,
Red Road Properties, and Red Road Commons. After conducting these meetings, it
was determined that SIU may need to conduct operations to address and! or divert
narcotic sales in the area and vehicle burglaries.
iii. CPU helped city staff organized a toy give-away with local organizations; Mt. Olive
Church, SOMI Fitness, and Fellowship Church.
Criminal Investigations Division
i. The Criminal Investigations Division received a case where an after school basketball
coach was molesting a juvenile male. The victim's mother reported that she viewed
text messages on her juvenile son's phone. The messages were from an adult male
who had befriended her son approximately one month prior. The messages were
sexual in nature and suggested that the subject was attempting to solicit her son out
for prostitution. Detectives quickly acted on all information provided, and after
interviewing key individuals and collecting evidence, the subject was arrested the
following day.
ii. On December 18th , Detectives assigned to DEA seized $6,000.00 of which, the city
will receive approximately 80%.
iii. The Criminal Investigations Division received a theft case where the victim claimed to
have his wallet stolen from his gym bag at the LA Fitness. Several of these types of
crimes at this location have been reported in recent months. The victim claimed that
his credit card had been used at a bank in downtown Miami. Hoping to get a lead on
a possible subject, detectives went to the bank to review video. What they found was
a person closely resembling the victim making a withdrawal. Detectives brought the
victim in for an interview and determined that he falsified the allegation. The victim
stated that he was in need of money for school. The victim turned subject was
appropriately charged.
iv. On Friday December 14th , Detectives from the Criminal Investigations Division
worked a joint venture with the Uniform Patrol Division. This operation was a
combined DUI Saturation and Crime Suppression Team (CST) detail. Detectives
conducted surveillances and set up decoy operations in areas which have recently
been targets of crime. No arrests were made.
Support Services Division
Accreditation Unit
1. We have completed reviewing the work that had been done previously and what
corrections the assessors said needed to be done. This entailed reviewing over 30 of
our Departmental Orders, the 263 applicable standards, and reviewing over 250
compliance proofs.
-9 -City Manager's Report to the Commission for January 8, 2013
11. We have been able to meet with the accreditation manager from Surfside PD, a
recently accredited department of comparable size, for input and a promise of future
help in preparing for our certification.
111. Upon the return of Lt. Rodriguez, we will also meet with Key Biscayne PD for an
additional source of help in this matter.
IV. We have begun to write a draft revision of our Use of Force Order for review so we
can bring it in line with what the assessors wanted.
V. Further revisions of our Orders will also include Prisoner Handling, Juveniles, Sexual
Harassment, Sexual Predator Notifications, Vehicle Pursuit, Missing Children, and
other small tune ups of our Orders so we may be in compliance.
VI. After our Orders are updated then we must review our compliance proofs to ensure
they are within the time-range required.
Parking Enforcement Division
i. The Parking Enforcement Division issued a total of 2,956 citations from the time
period of December 13 th thru December 3 I st. Total fine amount for these citations:
$56,391.00.
ii. There were four (4) citations issued for trucks unlawfully parked or willfully
obstructing traffic in the downtown area.
Human Resources Report
i. City of South Miami has announced the new well ness initiative for all
employees; Cardio @ Work which will begin on Thursday, January 24, 2013
in the Gibson -Bethel Community Center.
ii. We are actively recruiting for the South Miami Police Department's Reserve
Police Officer Program. Only certified officers are eligible for this position.
Applicants must submit the City Application with copies of all certifications to
the Human Resources Office. Recruitment will continue until further notice.
iii. The Human Resources Department invites all interested staff, residents and
friends to join the "Weight Watcher's at Work" program as part of the South
Miami Wellness Program. We enjoyed two very successful cycles of the
program and are seeking new members so that we may continue to offer this
-10 -City Manager's Report to the Commission for January 8, 2013
valuable benefit.
Please join us!
information.
Discounts are available for all participating employees.
Contact Human Resources (305-668-3878) for more
c. Grants and Sustainable Initiatives:
1. Collaborated with key staff to begin negotiations with the second ranked
contractor, Recreational Design & Construction, Inc. (ROC) for the
design and construction of the Murray Park Community Pool.
11. Assisted the Parks & Recreations Department and the Procurement
Department to contract for the Senior Meals program funded by Miami-
Dade County grant, Office of Management and Budget.
111. Collaborated with IDC to obtain quotes for laptops for the FY 2013
Byrne-JAG grants in the amount of $2,561 (Miami-Dade County) and
$5,464 (FDLE).
IV. The City of South Miami was recertified as a Tree City USA for 2012.
V. Requested updates from Miami-Dade County, Public Housing and
Community Development (PHCD) regarding the following grants:
• FY 2009 SW 66th Street Improvement Project ($395,000),
Phase II, Scope Change Request
• FY 20 I 0 CRA Street Lighting Project ($170,000), 3 Month
Time Extension Request to March 3 I, 2013 and Additional
Scope of Work
• FY 20 I I SW 64th Street Improvements, Phase II ($177,000), 6
Month Time Extension Request to June 30, 2013
VI. Submitted reimbursement request for the South Florida High Intensity
Drug Trafficking Area (SFLHIDTA) grant program for the month of
October 2012 and November 2012 in the amount of $26,521.50.
V11. Submitted the following reports:
Monthly Expenditure Report # 10 (December 2012) and Quarterly
Project Performance Report #4 (October 1,2012 -December 31,
2012) for the FY 2012/2013 South Miami A-Form Interface grant
agreement with Miami-Dade County.
-11 -City Manager's Report to the Commission for January 8, 2013
Quarterly Performance Report # I and Expenditure Report # I
(October I, 2012 -December 31, 2012) for the FY 2013 Edward
Byrne Memorial Justice Assistance Grant for the Records
Improvement Project with Miami-Dade County.
Quarterly Progress Report for the Safe Neighborhood Parks grant, FY
2009 Murray Park Aquatic Center Pool, Miami-Dade County for FY
2012, 4th Quarter.
11. Attended the Regional Energy Resiliency Workshop on December I I,
2012, organized by Treasure Coast Regional Planning Council. An
overview of the Statewide Energy Resiliency Strategy project and
energy profile of the southeast Florida region was discussed.
Vlll. Grant applications under consideration:
Miami Metropolitan Planning Organization Municipal Grant Program
(due January 2013)
PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
The following is a status report of on-going projects.
Sylva Martin Remobilization: Electrical work is substantially complete. The air
conditioning is installed. The painting contractor completed painting, additional painting to be
done. Restoration of the floor will begin week of the January 7th • The kitchen cabinets are
installed. The modular furniture is expected to be installed the second week of January. Staff
will be meeting in January with the Historic Preservation Board regarding the replacement of
the exterior windows
Progress Lane Drainage Improvements: The drainage structures are installed. Milling
and resurfacing is complete. Striping is completed. The contractor is to submit as-builts. A
walkthrough was performed and a punch list prepared.
Pinecrest Villas Traffic Calming Project: The contract and Notice to Proceed is
executed. Expected commencement is for the week of January yth.
Sunset Drive Median: The contractor is scheduled to commence work in the month of
January 2013 to avoid interfering with special events. The majority of the work will be
performed between the hours of I I pm and Sam to avoid closing the road during heavy
traffic periods and affecting the adjacent businesses. Staff is finalizing staging and logistics of
the work with the contractor.
-12 -City Manager's Report to the Commission for January 8, 2013
Van Smith Park Property Renovation: The purchase order has been issued. A Notice
to Proceed has been sent to the contractor. Pending permits being issued, the work is
scheduled for week of January 7th.
580 I Sunset Drive Drainage Improvements: The contractor was given NTP to
commence the work. Due to scheduling, the work is will commence in week of January 7th
•
City Hall Sewer Connection: Staff prepared an RFP, which is being reviewed by the City
Attorney. The expected the bid opening date is scheduled in February.
Bus Shelter: The attorney is currently reviewing an Interlocal Agreement regarding the
maintenance of the shelters. Once complete, staff will give notice to proceed for the
construction of the bus shelter.
Stormwater Master Plan: The stormwater master plan is finalized.
Request for Qualifications (RFQ) for Professional Services: The RFQ will be
advertised the first week of January. Solicitations are expected mid January, at which time
staff will obtain a list of qualified professionals to assist the City in the design of CIP projects.
Mango Terrace: Staff is in the process of preparing an RFQ to obtain a list of qualified
professionals which will help expedite the design of projects in the City.
Police Parking Lot Upgrade: The scope of work changed for the previous scope to
include an emergency exit for police unto US I from 61 Ct. and additional work for the pump
station. Staff has prepared an RFQ to obtain a list of qualified professionals which will help
expedite the design of all the projects in the City. Concurrently, staff is working with MDTA
(Miami Dade Transit Authority) and FDOT to permit an emergency exit for the police onto
US I.
Public Works Attachment A
1. Swept the streets, cleaned up downtown, dump the litter cans throughout the city
for the Solid Waste Division, mowed City Hall and right of ways, pressure cleaned
sidewalks downtown, and cleaned up downtown.
11. Mowed right of ways.
lll. Delivered (27) new garbage containers to resident.
IV. Performed pick up of garbage and trash routes.
v. Performed daily power street sweeping, please note that two sweepers were used
most of this time in order to keep up with the fallen leaves.
VI. Performed daily clean up & watered pots downtown.
V11. Pressure cleaned sidewalks downtown on Wednesday's.
Vlll. Cleaned storm drains throughout city.
IX. Picked up Winding Road signs at PPP.
x. Filled (20) crane holes.
Xl. Delivered x-mas toys to Miami Children's Hospital.
-13 -City Manager's Report to the Commission for January 8, 2013
Xll. Removed damaged sign post from sidewalk at 72 nd Street SW 61 st Court.
X111. Pruned trees-one (I) at 6263 SW 44th Street, one (I) at 6121 SW 44th Street, one
(I) 5291 SW 65 th Avenue and one (I) 48 th Street Se 63 rd Avenue.
XIV. Removed three (3) plants from planter at 73 rd Street SW 57 th Court.
xv. Repaired one (I) 30 MPH sing at 64 th Street SW 59 th Court.
XVI. Repaired one (I) Community Center sign at 64 th Street SW 59 th Place.
XVll. Sidewalk repair at 6291 SW 42 nd Terrace.
XVllI. Installation of sign post and sign at 72 nd Street b/w 61 st Court and 62 nd Avenue.
XIX. Removed lime rock from the old inspection station lot.
xx. Cleaned canal bank at Brewer Park.
XXI. Spread chicken feed on hydraulic spill on 5821 SW 87 th Street.
XXll. Cleaned front of lake on 64 th Street and 65 th Avenue.
XX111. Filled pot hole on 74th Street and 5rh Court.
XXIV. Repaired x-mas banner on 73 rd Street SW 58 th Court.
xxv. Trained PW personnel on trash truck route and water truck.
XXVI. Performed thorough cleanup of the fish pond and fed the fish at City Hall.
XXVll. Serviced Irepaired (25) vehicles and heavy equipment at the Motor Pool.
XXV111. Demolished concrete door wall at the Sylva Martin Building.
XXIX. Continued repair projects at the Community Center.
xxx. Change light in front of Human Resources office.
XXXI. Installed baseboard and wall board at the Sylva Martin Building.
XXXll. Reset x-mas lights downtown.
XXX111. Repaired electrical outlet at the Pro-Shop at Dante Fascell Park.
Parks and Recreation Department
Accomplishments from December 18, 2012 -January 7, 2013.
The following are the accomplishments that have taken place from December 18, 2012 -
January 7, 2013:
Winter Camp is currently being held at the Gibson-Bethel Community Center. Winter
Camp began on December 24, 2012 and will end on January 4, 2013. Activities include field
trips, computer lab, arts and crafts, sports, fitness and more. The camp fee is $60 for
resident and $150 for Non-Residents.
A Mid Term Reading Fluency test was given to the children of the After School Program to
evaluate their reading skills. The scores have shown a 100% improvement for children in
Kindergarten and first grade and 91 % improvement for grades second and up.
During the holiday, staff from the Parks and Recreation Department completed a
comprehensive cleanup of the entire building.
-14 -City Manager's Report to the Commission for January 8, 2013
A special thanks to the Public Work staff that painted and cleaned the vents of the
mUltipurpose room at the Gibson-Bethel Community Center, chairltable railings were
installed to the walls and painted the book bag closet's wall and removed marks on the
doors. They are also scheduled to paint the first floor of the Community center in January.
i. The following are ongoing programs at the Gibson-Bethel Community Center:
• Continued training for the Volunteers Income Tax Assistance Program
(VITA), which is a free tax preparation service by IRS certified volunteers.
• AA meeting (Alcohol Anonymous) on Wednesdays from 8:30pm to 9:30pm.
• Line Dancing classes for seniors on Thursdays from 7:00pm to 8:30pm. The
fee is $5 to register. Contact person: Clara Dingle, 786-394-7320.
• Baby Boot Camp on Tuesdays and Thursdays at Dante Fascell Park from
I 0:00am to II :OOam. Contact person: Ms. Patty Porro, 305-210-5232.
• Miami Rugby practices on Mondays and Wednesdays at Murray Park and
Palmer Park from 6:00pm to 8:00pm. Boys ages 6 to 19 are welcome to join
the league. For information, call 305-400-0134 or visit the website at:
www.MiamiRugbyKids.com.
• Fitness package of unlimited Boot Camp classes and three (3) month fitness
membership for $99. Contact the Fitness Center at 305-668-7387.
ii. The South Miami Grey Ghosts Soccer Program is looking for children ranging
from 3 years to 9 years old who are eager to play soccer and participate in a free
soccer program. Practices will be held on Mondays and Wednesday from 6:30pm
to 7:30pm at South Miami Park. Transportation to South Miami Park will be
available. Parents who are interested should contact Carl Williams at 305-668-
7232.
iii. On December 19, 2012, the Parks and Recreation Department in conjunction
with Interval International held its 17th Annual Toy Drive at the Gibson-Bethel
Community Center. Approximately five hundred (500) children from South Miami
and surrounding communities received gifts. The children enjoyed face paintings,
refreshments, food and live entertainment. The event was a great success. A
special thank to the vendors who also contributed to this toy drive: Ed's Boot
Camp, South Miami Grey Ghosts Soccer and Mike Cycle Bicycle Club.
iv. On December 19, 2012, five (5) seniors went to the Helen Bentley for breakfast
at the Grove.
v. On December 19, 2012, a social worker conducted a seminar "The Art of
Gratitude" which educated the seniors on how to be grateful for the small things
in life.
-15 -City Manager's Report to the Commission for January 8, 2013
vi. On December 28, 2012, fifteen (15) seniors were taken to the AMC Theater at
Sunset Place to enjoy a movie of their choice.
vii. On December 28, 2012, the gymnasium at the Gibson-Bethel Community Center
was professionally buffed and resurfaced.
viii. On January 5, 2013, beginning of South Miami Baseball season.
Parks Maintenance Division
i. Replaced entire electric panel at Palmer Park's athletic Field Lights.
ii. Top dressed seventy five (75) tons # 70 trap sand and eight hundred (800)
pounds of Rye seed to provide safe durable playing fields in the winter months at
Murray Park, Palmer Park and South Miami Park.
iii. Repaired all Baseball Fields for beginning of Khourey's League play.
iv. Cleaned out all invasive plants at All America Park, Jeanne Willis Park and
Marshall Williamson Park.
Special Notes:
• To commemorate Black History month, a prayer breakfast will be held at the
Gibson-bethel Community Center on January 12, 2013 from 9:00am to I 1:00am.
• Saturday January 19, 2013, from 10:00am to 5:00pm the Martin Luther King Jr.
Parade will end at the Gibson-Bethel Community where different vendors will be
present as well as live entertainment.
• Starting January 22, 2013, the Parks and Recreation Department through the
volunteer Income Tax Assistance (VITA) will offer fast free confidential
community tax preparation service for individual whose household income is less
than $55,000. Tax preparation services will be on Tuesdays from 6:00pm to
8:00pm and Saturdays from 10:00am to 2:00pm. For more information call the
Parks and Recreation Department at 305-668-7231.
• The Parks and Recreation Department will be offering FCAT, standard tutoring
and EOC review classes for grades 3-1 I from January 30 to April 13, 2013. The
subjects that will be covered are Reading, Math, Algebra and Geometry. Classes
will be held at the Gibson-Bethel Community Center. For more information call
the Parks and Recreation Department at 305-668-7231.
-16 -City Manager's Report to the Commission for January 8, 2013
The following is the department update for the January 8, 2013 Commission meeting.
ii. Zoning/Land Development Code/Comprehensive Planning
a. The Department continues its review of the Future Land Use Map and Land
Development Code, working in conjunction with the Planning Board and the City
Attorney to provide recommended updates.
1. The Planning Department prepared a "Unity of Title" for the fifteen parcels
that make up the Madison Square development. The unification resolution is
scheduled to be heard in January 2013.
11. In conjunction with the approval of the Madison Square rezoning, staff will be
reviewing a proposed amendment to the land development code, related to
building heights adjacent to single family residential zones. This is scheduled
for the January 10th Planning Board meeting.
111. The ERPB proposed an amendment to the front setback requirements for
nonconforming (by front setback) single-family residential structures. Staff
presented a proposed amendment to the Planning Board for review and
recommendation. The Board felt the amendment was unnecessary and
recommended denial of the proposal. This item went before the City
Commission in October and after some discussion, sent the item back to the
Planning Board for additional review. The Board reheard this item in
November with the same outcome. The item will be coming back to the City
Commission in January.
IV. The ERPB will be conducting the final review of the proposed new
construction of the 2-story "Med Eye Associates" offices in the TODD Ll4
zoning district [5858 SW 68 Street], at their January 8th meeting.
v. The Public Works Department will be readdressing the Sunset Median
extension (landscaping) with the ERPB at their December 18th meeting.
VI. A request for the abandonment of a portion of right-of-way along SW 82
Street at SW 62 Avenue was submitted to the Department by the abutting
property owner. This street end is currently closed and has been landscaped
for a number of years. The Planning Department is still reviewing the request
with the City Attorney and the Public Works Department.
b. The Planning Department continues to work with the City Attorney on the various
pending legal issues, including Beneficial Communities (Metro South Apartments).
c. Staff presented for discussion at the October 9, 2012 Planning Board meeting, the
concept of developing administrative procedures to allow pop-up restaurants to
operate within appropriate locations in South Miami. Staff is currently refining the
details of these procedures for review by the City Commission (ongoing).
d. At the October 9, 2012 Planning Board meeting in conjunction with the discussion of
pop-up restaurants, the Board expressed interest in staff exploring regulations to
expand the allowance of food trucks on public property (i.e. parks) during special
events, or at certain times a month, similar to the "food truck roundup" that is held
-17 -City Manager's Report to the Commission for January 8, 2013
at various locations in the City of Miami. Current South Miami regulations only allow
food trucks in the TODD LI-4 Zoning District and on private property (ongoing).
e. The Planning Board will be reviewing a proposed amendment to the Land
Development Code to the on November 27, 2012, that would allow Auto Repair and
Body Shops as a special use within the GR -General Retail zoning District. This
proposed amendment was sponsored by Commissioner Harris. This item was
scheduled for November 27th, but due to lack of quorum, the item is rescheduled for
the January 10, 2013 Planning Board meeting.
f. The Planning Department will be amending the City's adopted comprehensive land
use plan and map and zoning map to reflect the changes that were adopted by the
City Commission between 20 I I and the present.
g. The Planning Department will be presenting a report to the Planning Board at their
request, which addresses a comparison of variance application fees charged by the
City of South Miami and other municipalities. This item was scheduled for November
27th, but due to lack of quorum, the item is rescheduled for the January 2013
meeting.
h. The Planning Department continues to work with Sunguard, Code Enforcement and
IT Departments to clean up the land file database in preparation of bringing it on line.
i. The RPF for consultant services approved by the Commission in this year's budget is
currently under review by the City Attorney and should be released within a week.
j. Staff will be bringing several items related to the Sylva Martin renovation, to the
Historic Preservation Board in January 2013. These items are related to the possible
repair and/or replacement of exterior features (windows, wood lattice and trim) that
have deteriorated over time. The tentative dates for this review are January 7, 2013
or January 15, 2013.
Permit
Number
12-1374
12-1366
12-1359
12-1358
12-1357
12-1345
12-1333
South Miami Hospital
Permit Description
Master plumbing for 12-0559
Fire alarm for 11-0233
Phone & pc system 3rd FI
Main electrical for 12-1139
Cellular carrier coax cable
Fire sprinklers for 12-0271
Outlets for 12-1160
Date
Issued
1/2/2013
12/27/2012
12/20/2012
12/20/2012
12/20/2012
12/26/2012
12/14/2012
as of January 03, 2013
Date
Closed
12/18/2012
-18 -City Manager's Report to the Commission for January 8, 2013
12-1330 Main Mechanical for 12-0984 12/18/2012
12-1324 Outlets 2nd for data closet 12/18/2012
12-1320 Low voltage for 12-509 12/13/2012 12/19/2012
12-1313 Fire sprinklers for 12-0984 12/12/2012
12-1290 Computer system for 12-0984 12/5/2012
12-1288 Fire Alarm for 12-0509 12/10/2012
12-1282 Main Electrical for 12-0965 12/6/2012
12-1276 Main Mechanical for 12-0965 12/11/2012
12-1254 NC condensate for 12-0984 11/28/2012 12/13/2012
12-1247 Energy management system 11/19/2012
12-1241 Main Mechanical for 12-0939 11/21/2012
12-1237 Outlets for cooler 11/26/2012 12/512012
12-1231 Speaker & cable for 10-1035 11/20/2012
12-1219 Fire Alarm for 10-1035 11/15/2012
12-1216 Card reader for 10-1035 11/9/2012
12-1167 Outlets for 12-0509 10/302012
12-1160 Remodel suite 305 11/28/2012
12-1146 Fire sprinklers 11/8/2012
12-1140 Outlets and cat 5 10/30/2012
12-1139 Stucco repair & window replace 11/30/2012
12-1117 Outlet for Education center 10/22/2012 10/26/2012
12-1115 Fire sprinklers for 12-0509 11/9/2012
12-1113 Main plumbing for 12-0939 10/19/2012
12-1108 Main electrical for 12-0939 10/17/2012
12-1107 Main electrical for 12-0984 10/172012
12-1105 Main elec for 12-0559 10/25/2012
12-1095 Low voltage 10/15/2012 10/17/2012
12-1073 Window switches 10/11/2012 10/24/2012
12-1066 Main mechanical for 12-0271 10/29/2012
12-1061 Fire sprinklers for 11-0233 10/5/2012 10/22/2012
12-1048 Plumbing for 12-1047 11/29/2012
12-1047 Fountain 11/29/2012
12-1041 Low Voltage for 12-0521 10/3/2012 11/5/2012
12-1040 Camera for elevator 11 9/28/2012
12-1029 CCTV 9/28/2012 10/31/2012
-19 -City Manager's Report to the Commission for January 8, 2013
12-1027 CEP area light fixtures and amp 9/28/2012
12-1017 Repair curbing 10/11/2012 11/912012
12-1007 Access control for 12-0271 9/20/2012
12-1006 Nurse call for 12-271 9/20/2012
12-1005 Main electrical for 12-0271 9/20/2012
12-0997 Demo med gas for 11-0233 10/4/2012
12-0996 Main mechanical for 11-0233 10/4/2012 10115/2012
12-0992 Med gas for 12-0271 9/24/2012
12-0989 Phone & PC system E. Tower 9/14/2012
12-0984 Monitor room equipment closet 10/11/2012
12-0967 main mech for (12-509) 9/14/2012
12-0965 New outpatient exam rooms 11/26/2012
12-0959 Low volt & Phone system 9/13/2012
12-0958 Low volt & Phone system 9/7/2012 10116/2012
12-0957 Low volt & Phone system 9/7/2012 1112/2012
12-0955 Low volt & Phone system 9/7/2012
12-0944 Med gas (12-509) 9/7/2012
12-0940 Main electrical for 12-0509 10/18/2012
12-0939 Info desk and coffee shop 10/11/2012
12-0938 Central energy plant 10/12/2012
12-0931 Main elec (12-233) 9/5/2012 10110/2012
12-0930 Phone, PC system 9/5/2012
12-0888 Electrical for 12-0887 9/7/2012
12-0887 Emergency wall sign 8/28/2012
12-0886 Electrical for 12-0885 8/28/2012
12-0885 Illuminated logolchannel 8/28/2012
12-0884 Electrical for 12-0883 8/28/2012
12-0883 Emergency sign 8/28/2012
12-0882 Electrical for 12-0881 8/28/2012
12-0881 Illuminated wall sign 8/28/2012
12-0880 Electrical for 12-0879 8/28/2012
12-0879 Ambulance entrance sign 8/28/2012
12-0878 Electrical for 12-0877 8/28/2012
12-0877 Illuminated directional sign 8/28/2012
12-0860 Main Electrical 12-271 8/28/2012
-20-City Manager's Report to the Commission for January 8, 2013
12-0855 Cabling for camera at LOA 8/23/2012 11/2/2012
12-0839 Upgrade Antenna 8/22/2012 11/16/2012
12-0837 Low Voltage 8/24/2012
12-0820 Main Plumbing for 12-0521 8/13/2012 10/22/2012
12-0807 Main Electrical for 12-0521 8/14/2012 10/25/2012
12-0799 Main Plumbing for 11-0580 8/14/2012 10/5/2012
12-0783 Low Voltage CCTV for 10-1035 8/7/2012
12-0771 Low Voltage-TV & PC system 8/13/2012 10/10/2012
12-0734 Outlet for NICU Nourishment 8/12/2012 8/712012
12-0687 Adjust Awnings 7/20/2012
12-0665 Outlets 2nd fl receiving 7/25/2012 7/25/2012
12-0642 Low Voltage for 10-1035 7/2/2012 11129/2012
12-0637 Fire Alarm 6/28/2012
12-0623 TV System 6/21/2012 11/2/2012
12-0599 Outlets 1 st FI Education 6/27/2012 7/26/2012
12-0598 Outlets for 2nd FI CVCU 6/14/2012 6/21/2012
12-0565 Power outlets 6/14/2012 6/26/2012
12-0560 Intercom 6/8/2012 9/14/2012
12-0559 Rehab for Parking Garage 5/31/2012
12-0521 Hematology Lab Renovation 7/13/2012 11/7/2012
12-0509 New labor and delivery room 6/19/2012
12-0487 Replace UPS 8/28/2012 11/16/2012
12-0469 Outlets for Kronos clock 8/29/2012 6/25/2012
12-0430 Remove strobes 5/16/2012 5/10/2012
12-0429 Low voltage Com Rect RM 271 5/8/2012 5/10/2012
12-0416 Light fixtures 5/8/2012 5/2/2012
12-0415 Outlets for MAS suite 401 4/30/2012 5/212012
12-0410 Main Electrical for 11-1216 4/30/2012 6/25/2012
12-0407 Intercom 5/8/2012 5/15/2012
12-0401 Sprinklers for 12-0042 5/1/2012 5/8/2012
12-0366 Plumbing for 11-0852 4/25/2012 4/18/2012
12-0365 Light fixtures for Lab&Delivery 4/17/2012
12-0357 CCTV System 06-082012 4/13/2012
12-0354 Fire Alarm for 10-0818 4/12/2012
12-0343 Low Voltage-7th FI Main 4/17/2012 8/312012
-21 -City Manager's Report to the Commission for January 8, 2013
12-0339 Light fixtures 4/12/2012 4/25/2012
12-0327 Motor for 12-93 4/17/2012 5/312012
12-0326 Main Electrical for 11-0854 4/3/2012 6/15/2012
12-0325 Main Electrical for 12-0042 4/3/2012
12-0320 Nurse call for 11-0580 4/3/2012 6/18/2012
12-0317 Electrical for 11-0852 4/5/2012 4/11/2012
12-0311 Fire Alarm for 11-0580 4/2/2012 1015/2012
12-0310 Access Control for 11-0580 4/5/2012 1013/2012
12-0298 Main Mechanical for 12-0042 4/5/2012 5/29/2012
12-0296 Phone & PC System 4/6/2012
12-0262 Low Voltage for 11-0580 3/20/2012
12-0253 Motor for 11-0215 3/15/2012 9/512012
12-0242 Suppression system for 11-0215 3/15/2012
12-0239 Main Electrical for 12-0042 3/20/2012 5/10/2012
12-0223 Phone & Data system 1 st 3/13/2012 4/10/2012
12-0222 Phone & Data Education Bldg 3/5/2012 4/17/2012
12-0221 Phone & Data 6th pavilion 3/5/2012 4/10/2012
12-0220 Phone & Data 5th pavilion 3/5/2012 4/17/2012
12-0219 Phone & Data 4th fl Main Bldg 3/5/2012 4/10/2012
12-0214 Low slope for for 10-1035 3/5/2012
12-0204 Phone & PC system 7th FI 3/8/2012 4/19/2012
12-0203 Phone & PC System 3rd-5th FI 3/1/2012 4/17/2012
12-0192 Faculty roofing 3/1/2012
12-0154 Windows and doors for 10-1035 5/8/2012
12-0153 CCTV System 3/12/2012 2/22/2012
12-0141 Fire Alarm for 11-0853 2/16/2012 4/24/2012
12-0140 Voice & Data cables 2/14/2012 3/7112012
12-0128 Main Plumbing for 11-1104 2/13/2012
12-0102 Main Mechanical for 11-0580 2/16/2012
12-0093 Motorized Fence 2/7/2012 6/11/2012
12-0092 Main Plumbing for 11-0580 2/7/2012
12-0067 Main Electrical for 11-0854 2/8/2012
12-0066 Main Electrical for 11-0853 1/19/2012 3/112012
12-0057 Phone & PC System for Garage 1/19/2012 5/22/2012
Security
-22-City Manager's Report to the Commission for January 8, 2013
12-0055 Main Mechanical for 11-0854 1/19/2012 6/29/2012
12-0054 Main Plumbing for 11-0854 2/2/2012 2/29/2012
12-0053 Main Mechanical for 11-0853 2/17/2012 4/12/2012
12-0052 Main Plumbing for 11-0853 2/2/2012 2/29/2012
12-0043 Main Electrical for 11-0580 2/2/2012
12-0042 New Administrative Offices 1/18/2012 5/18/2012
12-0024 Fire sprinklers for 11-0853 2/21/2012 3/712012
12-0023 Fire sprinklers for 11-0854 1/9/2012
12-0003 Drainage for 12-0002 1/9/2012
12-0002 Paving for 10-1035 2/1/2012
11-1290 Phone & PC system at Health center 2/1/2012 3/15/2012
11-1289 Phone System 12/23/2011 512212012
11-1251 Fire Alarm 3rd & 5th FI 12/13/2011 512/2012
11-1246 Pre Cast Panel 12/8/2011
11-1234 Data 12/15/2011 312812012
11-1233 Low Voltage 12/5/2011 5122/2012
11-1229 Outlets 12/5/2011
11-1219 Phone & PC system 12/2/2011 5122/2012
11-1216 Power and data 12/1/2011 6128/2012
11-1210 Pneumatic Tube System 3/5/2012
11-1206 Shower pan 12/28/2011
11-1135 Outlets 1 st fl CEP 11/28/2011 11/14/2011
11-1131 Outlets Radiology 11/7/2011 11/14/2011
11-1130 Outlets Education Bldg 11/4/2011 11/14/2011
11-1129 Outlets CCU 11/4/2011 11/14/2011
11-1128 Repair raceways 11/4/2011 11/14/2011
11-1127 Outlets in waiting room 11/4/2011
11-1113 Low Voltage for 11-0382 11/4/2011 11/8/2011
11-1104 Kitchen Flooring 11/3/2011
11-1089 Main Electrical for 11-0816 1/30/2012 10/272011
11-1083 Automatic door 10/26/2011
11-1067 Roof for Energy Plant 1/24/2012
11-1032 Phone & PC system 2/2/2012 3/28/2012
11-1028 Phone & PC system 10/11/2011 3/2812012
11-1027 Outlets for IT 10/6/2011 31912012
11-1021 Pour 7 10/6/2011 11/14/2011
11-1007 Main Electrical for 11-0671 10/4/2011 10/19/2011
-23 -City Manager's Report to the Commission for January 8, 2013
11-1006 Outlets & Intercom 10/4/2011
11-1004 Beam repair 10/4/2011 1110/2012
11-0977 Pour6 11/23/2011 11/14/2011
11-0964 Special outlet 9/26/2011 10/6/2011
11-0944 Pour5 9/26/2011 11/14/2011
11-0915 Pour4 9/19/2011 11/142011
11-0865 Fire Alarm 9/19/2011 9/212011
11-0853 File Room Remodel 8/30/2011 4/12/2012
11-0852 Tem kitchen trailer 10/27/2011 4/1912012
11-0831 Shoring 3/19/2012
11-0829 Fire Sprinklers 8/26/2011 3/21/2012
11-0823 Main electrical 11-0293 9/7/2011 8/23/2011
11-0819 Main mechanical 10-1035 8/18/2011
11-0818 Med gas for 10-1035 10/27/2011
11-0816 Interior remodel for Admin. Offices 10/27/2011 10/31/2011
11-0799 Main plumbing 11-0382 9/27/2011 10/20/2011
11-0798 Duct work 11-0382 8/19/2011 10/14/2011
11-0796 Fire alarm 11-0382 8/19/2011 3/12/2012
11-0774 Relocate outlets 11-0076 8/12/2011 8/30/2011
11-0754 Main plumbing 11-0076 8/9/2011 9/12/2011
11-0739 Main electrical for 10-1035 8/1/2011
11-0696 Plumbing for 10-0818 7/25/2011
11-0686 Phone and pc system 7/11/2011
11-0678 Mechanical for 11-0435 7/5/2011 7/20/2011
11-0674 Main Plumbing for 10-1035 7/19/2011
11-0672 Phone and pc system 7/21/2011 3/612012
11-0671 New Neumatic Tube Station 7/12/2011 11/16/2011
11-0643 Plumbing for 11-0435 9/7/2011 7/27/2011
11-0640 Fire Alarm 7/1/2011 9/1/2011
11-0639 Outlets and light fixtures 6/23/2011 7/22/2011
11-0625 Sewer and water connection 6/23/2011 6/29/2011
11-0619 Phone and pc system 6/23/2011
11-0600 Interior wall and doors 6/16/2011 9/912011
11-0598 Fire sprinklers 7/12/2011
11-0580 NICU 3rd FI 6/27/2011
11-0578 Fix set & rough for 11-0293 12/28/2011 811812011
11-0567 Crane foundation 6/10/2011
11-0554 Low Voltage 11-0358 6/10/2011 6/17/2011
11-0539 Low Voltage 6th 6/15/2011
11-0536 Temp wash station 6/1/2011 6/29/2011
-24 -City Manager's Report to the Commission for January 8,2013
11-0535 Relocate raceways 2nd Fl 6/23/2011 7/112011
11-0534 Outlet for NICU 3 Rm 13 6/2/2011 7/1/2011
11-0533 Outlets for east tower 1 st fl 6/2/2011 7/5/2011
11-0528 Cat 5 cables 6/2/2011 7/18/2011
11-0520 North tower re-roof 5/31/2011 7/16/2012
11-0489 AIC Diffuser 1/13/2012
11-0464 Fire Sprinklers for 10-818 6/17/2011
11-0443 Master mechanical for 10-0818 5/11/2011 2/17/2012
11-0435 Bathroom Remodel 5/10/2011 8/29/2011
11-0424 Data outlets 6/14/2011 6/23/2011
11-0423 ERAntenna 4/29/2011 6/23/2011
11-0422 Portable X-ray connection 4/29/2011 6/23/2011
11-0421 TV Monitor 4/29/2011 6/23/2011
11-0420 DataiComm 5th Fl Main Pharmacy 4/29/2011
11-0419 DataiComm 1 st Fl Main 4/28/2011
11-0418 DataiComm Medical Arts Surgery 4/28/2011
11-0417 DataiComm Labor & Delivery 4/28/2011
11-0416 Low Volt. 6th Fl Pavilion 4/28/2011
11-0398 Irrigation system 4/28/2011
11-0391 Steel stairs & land 6/1/2011
11-0385 Electrical main for 10-0818 5/5/2011
11-0382 New nursery 4/26/2011
11-0378 Special outlets for 11-0173 7/12/2011 4/25/2011
11-0370 Change sprinkler heads 4/21/2011 4/21/2011
11-0366 Med gas for 11-0173 4/20/2011 4/21/2011
11-0340 DataiComm ih Main 4/18/2011 12/29/2011
11-0339 DataiComm Outpatient Dept. 4/7/2011 12129/2011
11-0338 DataiComm Main 4/7/2011 12129/2011
11-0337 DataiComm Pavillion 4/7/2011 12129/2011
11-0311 Mechanical main for 10-1035 4/7/2011 7/11/2011
11-0293 Remodel 1 st fl restroom 4/5/2011 9/2/2011
11-0266 DataiComm 6/3/2011 8/23/2011
11-0249 2nd fl Fire Sprinklers 3/15/2011
11-0215 Kitchen Hood 3/15/2011 9/512012
11-0197 DataiComm 12/14/2011 812312011
11-0185 Electric door for Radiology 2/28/2011
11-0184 Receptacle and data outlet 2/24/2011 8/312011
11-0183 DataiComm 2nd fl 2/24/2011 8/23/2011
11-0182 Comm/TV 2/24/2011 6/912011
11-0172 Repairs to slab in Equipment 2/24/2011
-25 -City Manager's Report to the Commission for January 8, 2013
penthouse
11-0162 Rebuild sidewalk to comply with 5/10/2011 11/9/2011
ADA
11-0137 3rd & 4th fl bridge replacement 5/25/2011
11-0014 High hats & dimmers 3/22/2011
10-1192 Data/Comm 1/12/2011 6/9/2011
10-1178 Data/Comm 12/28/2010 3/3/2011
10-1102 Fire sprinklers for 10-0327 12/21/2010
10-1099 Intercom 1/12/2011 6/3/2011
10-1079 Temporary canopy 12/3/2010 6/16/2011
10-1062 Shower pan 12/16/2010 12/10/2010
10-1035 ER expansion Master 11/10/2010 6/17/2011
10-0978 Storefront 7/8/2011 6/16/2011
10-0975 Fan 11/2/2010
10-0951 Fire sprinklers for 10-0732 10/19/2010 11/18/2010
10-0882 Fire Alarm for 08-1401 10/19/2010 3/9/2012
10-0864 Electrical main for 10-0264 9/21/2010 6/15/2011
10-0818 Elevator & equipment room 9/21/2010
upgrade
10-0760 Electrical main for 08-1401 4/4/2010 11/21/2011
10-0694 Duct Bank 8/20/2010 6/10/2011
10-0671 Empty raceway for microwave 8/6/2010
antenna
10-0660 Data/Comm 7/27/2010 8/26/2010
10-0640 3 Double wide construction trailers 7/22/2010
10-0608 Parking lot for 10-0327 5/5/2011 6/20/2011
10-0598 Plumbing main for 10-0327 8/10/2010 6/20/2011
10-0591 Temporary water closet for 10-0327 7/7/2010 6/16/2011
10-0589 East tower Cafe phone & computer 7/6/2010
system
10-0583 Water connection & piping for 10-7/2/2010 6/16/2011
0327
10-0582 Med gas for 10-0327 7/8/2010 12/9/2010
10-0535 Impact doors 7/8/2010
10-0523 Low voltage for 08-1401 10/8/2010 11/15/2011
10-0421 Mechanical main for 08-1401 6/21/2010 11/14/2011
10-0390 Plumbing main for 08-1401 5/20/2010 11/9/2011
10-0380 Spec-outlets for 09-0963 5/10/2010
10-0341 Electrical main for 08-1401 5/3/2010 11/14/2011
10-0327 Underground utilities 4/20/2010 3/11/2011
10-0264 SMH Cord Blood 11/30/2010 6/9/2011
-26 -City Manager's Report to the Commission for January 8, 2013
09-1110
09-0963
08-1401
Cooling tower
5th :fl Chemistry lab Equipment
Lab interior remodel master
7/7/2010
3/17/2010
3/11/2010
4/13/2010
6/29/2012