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_Hb1 2 3 g 12 15 l~ 18 City of South Miami Regular City Commission Minutes December 18, 2012 G. PRESENTATIONS A. B. e. a) Football Team -Orange Bowl Championship Competition: The Team received an award. b) Officer(s) of the Month: Detectives SujeyEspinoza and Roger Hernandez; and, Officer Rafael Gonzalez as the most courteous. £1 Recognizing Columbia Eversole Mayor Stoddard read the proclamation and presented the Key to the City to Ms. Eversole. SILENCE OR TURN OFF ALL CELL PHONES Y"';':;:~>"" ,;/"",.;, ADD-ON ITEM(S} There were two acld'-on-items: (a) and (b), shown on page six of the minutes. " ',' ROLL CALL 19 The following membersofthe City Commission were present: Commissioner Harris, 20 Commissioner Welsh, Commissioner Newman, Vice Mayor Liebman, Mayor Stoddard 21 22 Also in attendance were: Acting City Manager Kelly Barket, Jr., City Attorney Thomas 23 F. Pepe, Esq., and City Clerk Maria M. Menendez, CMe. 2g D. MOMENT OF SILENCE E. PLEDGE OF ALLEGIANCE F. LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN REGISTERED WITH THE CITY CLERK CITY COMMISSION MINUTES December 18, 2012 1 H. APPROVAL OF MINUTES a) Minutes of November 29, 2012 b) Minutes of December 4,2012 5 6 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the minutes of 7 November 29 and December 4, 2012 were unanimously approved. ~ 10 11 12 13 14 t~ 17 I. CITY MANAGER'S REPORT '<""';',> . http://www.southmiamifl.gov!clientuploads!Archiv~icSM CityManagerBriefings20 12!CM%20Briefing%20Dec%2018, %202012. pdf»" . Mr. Kullick addressed the commis~;tdh>egardingthe status on the pool project. :1.:. CITY ATTORNEY'S REPORT 18 An attorney-client session regarding the FigueredQ case was scheduled for Tuesday, 19 January 8, 2013 at 7:35 p.m~ K . PUBLIC REMA~~~) .... . 22 . .. . 23 The following' individuals< addressed the Commission: Bill Stikley, John Edward 24 Smith, Donn~;ShelleYiPeltravrs"Vvilliarl1~.·· L. 27 28 Some of the Commission remarks consisted of: an after-school program being 29 offered at the FirstfY1ethodist Church on Red Road; also at the same Church, meals are served ", ..... . 30 to the homeless one\lery Wednesday; giving Mr. Barket a Christmas bonus for his good work as 31 an acting city manager; the opening of the South Miami Hospital "ER"; the lack of progress at 32 the CRA. ~4 M. CONSENT AGENDA 1. A Resolution related to an application pursuant to Land Development Code Section 20-4.3(N), requesting approval to permit the installation of a banner over the public right-of-way at 5880 Sunset Drive; and the installation of seven pole banners along Sunset Drive, from SW 62nd Avenue to SW 57th Avenue; CITY COMMISSION MINUTES December 18, 2012 2 1 and on SW 57th Avenue from Sunset Drive to SW 74th Street, to promote the "The South Miami Rotary Art Festival," an event held by the Rotary Foundation of South Miami on February 23 through February 24, 2013. 3/5 (Acting City Manager-Planning & Zoning) 2 Moved by Commissioner Newman, seconded by Mayor Stoddard, the motion to 3 approve Resolution No. 254-12-13811, requesting approval to permit the installation of a 4 banner over the public right-of-way at 5880 Sunset Drive; andthe installation of seven pole 5 banners along Sunset Drive to promote the "The South Miami Rotary Art Festival," an event 6 held on February 23 through February 24, 2013, passed bya 5 -0 vote: 7 10 11 12 13 14 15 18 2. Yea: Nay: Commissioner Harris Commissioner Welsh Commissioner Newman Vice Mayorl.iebman ,Mayor Stoddard 'None "/:: -::::~_;,~.~>: ":'~ :/<r::: ',':-, · .. ··f··. "'," A Resolution authoriii~Rt:heqity Manager to enter into a Mutual Aid Agreem~;Dt;wj~~ the Citl6{CoraI"Gable,s. Police Department for general and specif~g,;(~,0i~lJtp.r~ementd'~.ties oribehalfof the City of South Miami Police DepaHh-r~nt pursifant to Sect:ion/23.1225(3), Florida State Statutes. 3/5 (Atting City fVl,~~ager-Poli~eli/ Moveq.IiYc:ommiS:16nert~~~nlan~f~cOndeclby Mayor Stoddard, the motion to approve Resoluti()n Nm~15-1i-1~~12 authorizin~the City Manager to enter into a Mutual Aid Agreement with the Cit\fofCoral Gables Police Department for general and specific law . . . . '., enforcement duties, passed by a 5 -Ovote: Yea: Nay: Commissioner Harris Commissioner Welsh Commissioner Newman Vice Mayor Liebman Mayor Stoddard None 3. A Resolution relating to City Commission meetings; amending Resolution No. 245-12-13802 rescheduling the City Commission meetings in January 2013. 3/5 (Mayor Stoddard) CITY COMMISSION MINUTES December 18, 2012 3 1 Moved by Commissioner Newman, seconded by Mayor Stoddard, the motion to 2 approve Resolution No. 156-12-13813 rescheduling the City Commission meetings in January 3 2013, passed by a 5 -0 vote: 4 7 8 9 10 Yea: Nay: Commissioner Harris Commissioner Welsh Commissioner Newman Vice Mayor Liebman Mayor Stoddard None 4. A Resolution authorizing the Actihg> City Managebto expend funds not to exceed $22,218.75 to the Jirm;of SHI Internafi6Hai Corp. for Software "p<;,,: Licenses; utilizing account'ri'yml?er 615-1910-521-5205 (Federal Forfeiture Computer Equipment}. 3/5 (Acting City Manager-MIS) Moved by Commissioner New~~hJ:'s~tonded by Mayor Stoddard, the motion to approve Resolution No. 157-12-13814 authorizing the Acting City Manager to expend funds not to exceed $22,218.75 to of SHllht~(,national,Corp. for S()ftware Licenses, passed by a 5 11 -0 vote: ;jX[r ,,' / ',' " " 12 17 Nay: N. RESOLUTION(S} , " " " Commi~si()h~r Harris i, Commissi()ner Welsh , <'Comrnissioner Newman Vice Mayor Liebman Mayor Stoddard None 5. A Resolution authorizing the Acting City Manager to permit Volks Blast Inc., a 501 ©3 non-profit organization to hold its event on January 20, 2013, in the downtown South Miami area on Sunset Drive, showcasing classic cars. 3/5 (Acting City Manager-Code Enforcement) 18 Moved by Commissioner Newman, seconded by Mayor Stoddard, the motion to 19 approve as amended Resolution No. 258-12-13815 authorizing the Acting City Manager to 20 permit Volks Blast Inc., to hold its event on January 20, 2013, in the downtown South Miami CITY COMMISSION MINUTES December 18, 2012 4 1 area on Sunset Drive, with an amendment allowing payment to the City on Wednesday 2 immediately following the day of the event, passed by a 5 -0 vote: 3 6 7 8 9 10 11 12 13 14 15 16 17 20 Yea: Nay: Commissioner Harris Commissioner Welsh Commissioner Newman Vice Mayor Liebman Mayor Stoddard None 6. A Resolution restoring supervision ofthecitvCode Enforcement division to the structure mandated in the Code ofOfdinances. ,:C>'" ~.<, ;,'/ 3/5 (Mayor Stoddard) The Commission discussed the';;~~"sed resolOtion; provided further information relating to the increaseinre,,,enue. Mr. Riverol and Ms. Baker Moved by Commissioner Newman and seconded by Vice Mayor Liebman to defer this item until the new manager comes in. The motion failed by a 2-3 vote: (Stoddard, Harris, Welsh) i,>,,' :', Moved by Mayor Stoddard,secondedby Commissione(Welsh, the motion to approve Resolution No.259-12-1$816 restorihg supervision of the city Code Enforcement division to the structure mandated in the Code oidrdinances, passed by a 3 -2 vote: Nay: Commissioner Harris Commissioner Welsh . Mayor Stoddard C()mmissioner Newman Vice Mayor Liebman 7. A Resolution relating to the review and approval of a Unity of Title request by the South Miami Community Redevelopment Agency, pursuant to Section 20- 5.16 of the Land Development Code, unifying the Agency owned property assemblage referred to as the Madison Square redevelopment site, located south of SW 64th Street between SW 60th Avenue and SW 59th Court, for the purpose of developing a mixed-use affordable housing project. 3/5 (Acting City Manager-Planning & Zoning) CITY COMMISSION MINUTES December 18, 2012 5 1 Mr. Pepe explained that certain sections of the code should be amended before 2 going forward with the Unity of Title; therefore, recommending deferral of the item. 3 4 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to defer A 5 Resolution relating to the review and approval of a Unity of Title request by the South Miami 6 Community Redevelopment Agency, unifying the Agency owned property assemblage referred 7 to as the Madison Square redevelopment site, located south of SW 64th Street between SW 8 60th Avenue and SW 59th Court, for the purpose of developing a mixed-use affordable housing 9 project, passed by a 5 -0 vote: 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Yea: Nay: Commissioner Harris Commissioner W~lsh Commis,sionerNewman Vice MaypYUebman Mayor Stoddard None a) A Resolution relatin~;{~)~;adget; authori:zinga transfer of $3,900 from account No. 001-1310-513-9920 City Manag~~'I:c:~~ti~g~oc:y to account No. 001-1310-513-4060, City Manager Auto Allowance,acsount to cdv~r for~er;9ty Manager Hector Mirabile, Ph.D., $650 monthly allowance asp~~"emt>I()yment agt~~merlXZ:s 3/5 (Acting City Manager-R1ra'nce) Y:)")f\)·f'::P;>;i'~) j:~::;::;.:<::,;:,J Moved by MaYOrSf9ddarpL~~c()l1ded byCc,l'l1missioner Harris, the motion to approve ResolutionNO:2(5Q~12~138iiCa~to{)rififlgatransf~r9f $3,900 to cover former City Manager Hector Mirabile, Ph;D.j,$650 ~or1tbly allowan'ce, passed by a 5 -0 vote: Yea: Nay: , ) 'Z:;,~:\;"".~ , :, '. ',/, '" '~.: "Commissioner Harris Commissioner Welsh Commissioner Newman Vice Mayor Liebman Mayor Stoddard None 24 b) A Resolution of the City of South Miami advocating the prohibition of sales and 25 possession of automatic, semi automatic, and assault weapons. 3/5 26 (Commissioner Harris) 27 CITY COMMISSION MINUTES December 18, 2012 6 1 Moved by Commissioner Welsh, seconded by Commissioner Harris, the motion to 2 approve Resolution No. 261-12-13818 advocating the prohibition of sales and possession of 3 automatic, semi automatic, and assault weapons, passed by a 5 -0 vote: 4 9 10 11 12 13 14 P. Yea: Nay: Commissioner Harris Commissioner Welsh Commissioner Newman Vice Mayor Liebman Mayor Stoddard None ORDINANCE(S) SECOND READING PUBLICHEARING(S) 8. An Ordinance amending sectrg~"~-2.1 (C), titled "Rules of procedure of city commission: Agenda" of the"'Clty's Code of Ordina~ces, to establish a procedure for advanced notice of add-on item(s) on the Official Agenda and repealing Resolution 61,-10,,:13095. 3/5 (Mayor Stoadard-City Attorney) , ,'", ';, Moved by MayorStoddard, seco~ded by 20rnrriissionerwelsh, the motion to approve as amended OrdinanceNQ/30-12:-2146 aniending~ection 2-2.1 (C),titled "Rules of procedure of city commission:Ag~nda" to establish a pr6¢edurefor advanced notice of add-on item(s) on the Official Agenda, passed by a 5:-0 vote: .. Nay: Commissioner Harris Commissioner Welsh Commissioner Newman Vice Mayor Liebman Mayor Stoddard None 9. An Ordinance amending the office zoning map of the City of South Miami Land Development Code by changing the "NR" zoning use district of the Community Redevelopment Agency owned property assemblage enumerated below and referred to known as the Madison Square redevelopment site, and other properties in that same district and location from "NR" Neighborhood Retail and "RS-4" Small Lot Single-Family Residential zoning district, to "SR" Specialty Retail zoning district; to provide compatibility with the current mixed-use land- use designation of the site and allow for development of a mixed-use, including affordable housing project in the Community Redevelopment Area. CITY COMMISSION MINUTES December 18, 2012 7 1 2 3 (Acting City Manager-Planning & Zoning) 5/5 Mr. Brimo presented the item. 4 The Public Hearing was opened and the following individuals addressed the 5 Commission: Rodney Williams, Deltravis Williams. 6 7 Vice Mayor Liebman suggested getting developers specialized in the area, adding 8 that he would like to see as many proposals as possible from developers. 9 10 11 12 13 14 15 16 17 18 19 20 27 Mr. David said that he has an RFQ prepared for theBQard to review. F' ': Moved by Mayor Stoddard, secOnded~Yi%:3~:~issioner N~~rnan, the motion to approve Ordinance No. 31-12-2147 amendingM~~ffice zoning map Ofthe,City of South Miami Land Development Code by changing the "NR;izqning use district of the Community Redevelopment Agency owned property assemblag~enurperated below and ref~rred to known as the Madison Square redevelopmenf?ite, and otheiprbperties in that same district and location from "NR" Neighborhood Re1:aifand'.'RS-4" Sm~II.Lot Single-Family Residential zoning district, to "SR" Specialty Retail zoningdlstrict}including affordable housing project in the Community Redevelopment Area, passed:by a 5< o vote: Yea: :.' , .' Comrrlissioner.Harris Commissi5fler Welsh :·s()mmissioQ~r Newman . Vice Mayor Liebman Mayor Stoddard None O. RESOLUTION(S) PUBLIC HEARING(S) Q. > .. ~ ORDINANCE(S) FIRST READING 10. An Ordinance amending the City's Code of Ordinances Article II, Sec 2-7.1, Sec. 2-8, and Sec. 2-12, placing the parking division within the finance department. (Mayor Stoddard) 3/5 28 The Commission discussed the proposed ordinance especially as it relates to 29 revenue. 30 CITY COMMISSION MINUTES December 18, 2012 8 1 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to approve 2 An Ordinance amending the City's Code of Ordinances Article II, Sec 2-7.1, Sec. 2-8, and Sec. 2- 3 12, placing the parking division within the finance department, passed by a 3 -2 vote: 4 7 8 9 10 11 12 15 16 17 Yea: Nay: Commissioner Harris Commissioner Welsh Mayor Stoddard Commissioner Newman' Vice Mayor Liebman " 11. An Ordinance amending Section 2-26.8(c)and2'-26.8(e) of the City of South Miami's Code of Ordinances to chcinge the term of membership and procedure for appointment to the budgetarid'finance committee. 3/5 (Mayor Stoddard) "'" Moved by Mayor Stoddard, seconded by Ca'~:missionerwelsh, the motion to approve An Ordinance amending Section 2-26;g(~)and 2-26.8(e)ofthe City of South Miami's Code of Ordinances to change the term of merllbership and procedure for appointment to the budget and finance committee, passed by a 3\2vote:;,> , • c'. .'~;-, Na~"l.j; Comm'issio~~r,~arris Commissioner Welsh /;;,i; cMaYOr.St~ddarNd ::i. ,. ,; 8~m,ss,ol1er ewman Vic~ Mayor Liebman c c' '<e,,'·,. ::~·3··,... "> '; 12. An Ordi~ance per City Charter Art. II, sec. 6 (6) of the City of South Miami approving the donation of land requested by the State of Florida Department of Transportation for transportation related purposes for road improvements to include a new bike lane by the conveying approximately 2,496 Square Feet along the Westswale area along SW 57 Avenue, North of SW 68th Street in South Miami, Florida. 4/5 (Acting CitY Manager-Public Works) ,Mr. Vera presented this item. 18 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve 19 An Ordinance per City Charter Art. II, sec. 6 (6) approving the donation of land requested by the 20 State of Florida Department of Transportation for transportation related purposes for road 21 improvements to include a new bike lane by the conveying approximately 2,496 Square Feet CITY COMMISSION MINUTES December 18, 2012 9 1 along the West swale area along SW 57 Avenue, North of SW 68th Street, passed by a 5 -0 2 vote: 3 4 Yea: Nay: Commissioner Harris Commissioner Welsh Commissioner Newman Vice Mayor Liebman Mayor Stoddard None 5 a) An Ordinance amending section 20-6.1(BJ(4) i and ii of the City of South Miami 6 Land Development Code to change the numberQ.f:~embers that constitute a quorum and the 7 number of votes required to approve an applicaH6n.· 3/5 (Commissioner Welsh) 8 9 Moved by Commissioner Welsh, seconded by MayorStoddard, the motion to approve 10 An Ordinance amending section 20-6,1(B)(4) i and fiof the City of South Miami Land 11 Development Code to change the riQp1herof members that constitute a quorum and the 12 number of votes required to approv~ar)application, passed by a 5 -0 vote: 13 ';r'i 14 l~ 17 18 19 R. ADJOURNMENT Attest Maria M. Menendez City Clerk CITY COMMISSION MINUTES December 18, 2012 COlTIm issioner:Harris CorrllTlission.efWelsh -', ",' ,,/ ' .• <." .' Commissioner Newman . / Vice Mayorliebman Stoddard 10 Approved Philip K. Stoddard Mayor To: Date: From: Re: CITY OF SOUTH MIAMI OFFICE MEMORANDUM Honorable Mayor and City Commission December 18, 20 12 Kelly Barket, Jr. Acting City Manager Manager's Report Attached are the City's accomplishments for the period covering Nov 21, 2012 to Dec 14, 2012, which are hereby submitted for your review prior to the December 18, 2012 Commission Meeting. If you have any questions please feel free to contact me. 1. Accomplishment. a. New IT IDC successes: 1. IT built configured and deployed 2 new laptops. 11. IT rebuilt I laptops, LCD Screen, keyboards and motherboards. 111. IT rebuilt 23 laptops to install, configure and prepare Police Laptops to meet compliance for the CJIS project. ( 53 Hours) IV. IT has assisted David (IDC) with the implementing and testing some of the changes on the Police Department changes required to meet the CJIS security policy FDLE compliance. V. IT troubleshot issues that occurred as a result of the changes on the Police Department network as a result of the changes. As problems come up they are being resolved. VI. IT has been troubleshooting issues with OSSI that are a direct result of the change. All have been resolved so far. -2 -City Manager's Report to the Commission for December 18,2012 Vll. IT has been assisting with the Sylva Martin Building move and photos. We are currently 25% complete with this project. There was an issue with the Fiber connection from City Hall to the Sylva Martin building. The Fiber was broken and this resulted in down time for Central Services for 5 hours. This since has been temporarily resolved. Vlll. We continue to have AV issues and continue to work with vendors to resolve. b. Finance: IX. IT continues to have issues with the G PS systems. IT has worked with OSSI on this and has been able to resolve 4 of the issues. We continue to work on 3. X. November 30 through December 12 i. Tickets: 95 ii. Total Hours: 103 i. Finance continues gathering all required documentation on the Auditor's preliminary list in preparation of the upcoming audit fieldwork, tentatively scheduled to begin in early January. The list is extensive and requires multiple reports and documentation. Finance has completed the DRAFT of the letter of transmittal and will present it to the Interim Manager for review. ii. Finance continues to trouble shoot any issues related to the City ONESolution finance system. Finance continues to monitor the different department's issues and help correct those matters. iii. Finance completed working with the City Attorney on proposing language to amend the Code of Ordinance Section 2-26.8 Budget and Finance Committee. The purpose is to amend any language which is contradicting and making the section more specific. iv. Finance completed the trial balance report which will be used to produce the necessary information for the City's independent auditors. -3 -City Manager's Report to the Commission for December 18,2012 v. Finance continues working vigorously on completing the financial monthly report for October 2012; the City's first fiscal month of the year for FY 2013. The Finance department is completing the yearend close out in ONESolution for the first time and has encountered some issues which are currently being worked on by SunGard and Finance. All of Finance is diligently working to have the Financial Statements posted online as soon as possible. Central Services: City Managers Report -12/18/12 Commission Meeting i. Murray Park Pool Project: The City Attorney completed the review of the contract and incorporated changes/revisions agreed to by Di Pompeo Construction and staff. The contract was returned to Di Pompeo on Tuesday, December 4th. Preliminary feedback is expected from Di Pompeo on Tuesday, December I ph. A meeting is scheduled for Friday, December 14 with the City Attorney, staff and representatives from Di Pompeo Construction to finalize the contract. ii. Sylva Martin Relocation: Fiber Optic Cable: Assisted CIP with securing quotations and scheduling walkthroughs for fiber optic cable for the Sylva Martin Building. The cable is necessary for the operation of the new VOIP phone system and, internet connections. The project was awarded to the low bidder, ASE Telecom. Work is scheduled to commence on Tuesday, December I I tho A summary of the quotations is below: • ASE Telecom: $1,748.65 • Premises Cabling System: $1,771.08 • Quality Wiring: $2,214.23 iii. Appraisal Services: American Appraisal completed the annual appraisal of city assets the week of November 26th • A draft report is expected on December I yth and a final report is due on December 3 I, 2012. iv. Community Center PC Lab: A draft RFP was completed for the purchase, installation and related support for the Community Center PC lab. The RFP is being reviewed by the City Attorney. -4 -City Manager's Report to the Commission for December 18, 2012 v. Senior Center Catering Services: Central Services secured a Miami-Dade County Food Catering contract that Parks can piggyback for this service. Meals are provided each Friday, 2 meals per senior, for 63 seniors to ensure meals are provided over the weekend. After Commission approval, a Purchase Order will be issued in January through FY 2013. vi. Website Redesign: Staff is considering piggybacking from a Knoxville, Iowa contract for the City's website redesign project. The City Attorney completed the review of the contract; the City's project manager for this project is reviewing the changes made by the City Attorney. When the review is completed, the contract will be forwarded to the vendor for review. vii. VOIP Phone System: Central Services assisted the vendor, Teleswitch, to secure information and data relative to the existing phone system. The new phone system is tentatively scheduled for implementation by mid-January 2013. viii. Professional Services Letter of Interest: All proposals from this solicitation were rejected due to changes to department priorities and staff. The CIP department is working on a draft to re-issue the solicitation which will involve a more comprehensive scope of work and several more services required by the City. The intention is for the City to have a pre-qualified listing of vendors that can perform services qualification for various future projects that require general Architecture, Landscape Architecture, Civil/Environmental Traffic Engineering & Transportation, when projects arise, on a non-exclusive and as needed basis. ix. Impact Fee/Concurrency Study Solicitation: A draft scope was developed by Planning and is being reviewed by Central Services; a solicitation is planned for December. x. Planning Consultant/Part Time Solicitation: A draft scope was developed for review and approval by Planning. Planning is continuing their review; a solicitation is planned for December. xi. Wireless Downtown Project: A copy of a City of Sunny Isles RFP/contract was forwarded to IDC to review the scope to determine if it conforms to the City's requirements for the Wireless Downtown Project. If a piggyback contract cannot be secured, the City will issue its own RFP. xii. Transportation Master Plan: CIP is developing a plan/scope and is targeting completion ofthe plan by January, 2013. -5 -City Manager's Report to the Commission for December 18, 2012 xiii. Staff continues to assist departments as they interface with the OneSolution module for issuing requisitions, purchase orders and entering vendor registration information. The following are the accomplishments for the Police Department, Parking and Code Enforcement Divisions for the time period November 30th through December 12, 2012: Uniform Patrol Division i. A total of 07 arrests: 02 felonies, 04 misdemeanors, 0 I traffic and 00 warrant served; ii. Of those 07 arrests, 03 were narcotics related; iii. UPD personnel participated and conducted all traffic operations for the Santa parade of the Elves; iv. The holiday bike patrol program has continued in the downtown area and is staffed 7 days a week. Community Police Unit i. On Saturday December I, 2012 UPD personnel participated in a fund raising event at the University of Miami for wounded warriors; ii. On Wednesday December 5, 2012 UPD personnel participated in a MADD candle light vigil in the City of Coral Gables, the candle light vigil is held in remembrance of all victims killed by impaired drivers; iii. UPD and CID personnel continued staffing the POAT table located at the Shops at Sunset Place, collecting donations for the children of officers killed in the line of duty in Miami Dade County. Criminal Investigations Division i. On November 30th, the Criminal Investigations Division was assigned to investigate a burglary to a vehicle for follow-up. The victim in this case (we believe) was followed after making a large purchase of electronics. The investigators reviewed the case and found that there were several witnesses to the offense. Interviews of these witnesses and presentation of a photographic lineup were conducted. Detectives were able to get a positive identification on one of the subjects. The detectives conducted surveillance on the subject who was subsequently arrested. A search warrant of the subject's residence and vehicle was obtained and subsequent to executing that warrant, one of the cell phones taken and clothing possibly worn by the subject during the burglary was recovered. -6 -City Manager's Report to the Commission for December 18,2012 ii. On December 5th , Detectives detached to DEA searched a residence as a result of an on-going investigation. The search revealed twenty eight live marijuana plants within weighing 1841bs. iii. On December I I th, As a result of follow up investigations, detectives detached to DEA searched a residence as a result of an on-going investigation. The search revealed a total of 38 marijuana plants within weighing approximately 1001bs. Communications Division i. On December 10, 2012 the Communications Division successfully completed its FCIC/NCIC audit. This audit is completed every two (2) years and reviews that we abide by all FDLE regulations related to FCIC/NCIC use. The audit reviews policies and procedures, records and hit confirmations, security, use and handling of criminal history record information, to name a few of the 14 categories which are inspected and reviewed. Support Services Division Accreditation, Quarter Master, Fleet Management, Records Management, Property & Evidence Management i. Monthly inspections completed. ii. Policy manual update in progress. iii. Records Destruction project submitted to City Clerk and waiting for approval. iv. Fleet purchase in progress (waiting on bids). v. Property and Evidence audit in progress (new custodians). vi. Our new Victim's Rights and Guidelines brochure found in compliance by the Office of the Governor. Parking Enforcement Division i. The Parking Enforcement Division issued a total of 1,421 citations from the time period of December pt thru December lOth. Total fine amount for these citations: $27,261.00 ii. There was one (I) citation issued for trucks unlawfully parked or willfully obstructing traffic in the downtown area. / -7 -City Manager's Report to the Commission for December 18,2012 Code Enforcement Division Chief Coordinating Office: I. New Phone System -TeleSwitch: coordinating the city's upcoming switch from analog to a digital phone system. Coordinated and completed the business analysis process of all departments to identify phone systems use and thereby needs. This project will parallel the Sylva Martin Project's timeline. II. Digitizing Project -On-Going: working in collaboration with IDC to inventory all city departments documents to identify what needs to be stored, scanned or destroyed according to the State's Records Retention schedule. III. ERP Project-On-Going: Continued to work on the Enterprise Resource Planning (ERP) in collaboration with the IDC Department. IV. Sylva Martin Refurbishment Project-On-Going: As part of the ERP project, working with IDC, P/W's/Building/P&ZI and Finance to refurbish the Sylva Martin BUilding to ultimately consolidate the community development departments (Building, Code & P & Z) in one location and thereby create a streamlined and more efficient process. Reviewed assigned tasks and timeline with pertinent staff; the project's timeline is as scheduled for the end of December 2012. V. OneSolution Community Development Modules: On-going staff training for the implementation of the module. Continued to coordinate, and facilitate the various business process analyses between SunGard, IDC, and city staff. Inter-departmental coordination includes the Building Department, Special Events, Land, Code, P/W's, and partially the Finance Department. Held several phone conferences with SunGard to review and revise a more streamline timeline for the community development modules implementation. VI. GIS -On-going: Continued to work with IDC staff and Miami-Dade County's GIS, Planning & Zoning, and Property Appraisal Departments to identify and address the City's geographical/mapping needs. Code Enforcement/Licensing/Special Events 1. During this period, this division collected and/or was instrumental in the collection of $28,766.78 in revenues as follows: a. BTR New/Renewals b. Fines/Liens Payoff c. Lien Searches d. TOTAL REVENUE $ 13,121.78 $ 14,250.00 $ 1,395.00 $ 28,766.78 -8 -City Manager's Report to the Commission for December 18, 2012 11. Continued to conduct shopping cart removal sweeps throughout the city; 18 shopping carts were removed from the city. 111. Seven (7) business accounts were closed and I I transferred. iv. CE received and reviewed 28 new business (BTR) applications; new business applications are a direct result of proactive field inspections; 141 inspections were conducted during this period v. Forty-two (42) building permits were reviewed and returned in a timely manner; within I or 2 days. VI. CE reviewed, verified, and returned seven (9) permits for the ERPB in a timely manner; within I or 2 days. V11. CE received and responded to 9 citizen complaints within 24 hours. Seventy-six (76) proactive field inspections were conducted during this period. V11l. CE issued 10 courtesy notices; 9 notices of civil infractions with fines; and removed 32 snipe/illegal signs from the City's right-of-ways, and successfully closed II cases: a. Snipe/illegal signs are signs placed/stuck on the city's right of ways advertising a variety of things such as homes for sale, classes, etc. b. Closed cases include courtesy cases complied with and fines paid for. IX. Continued removal of small graffiti notices from throughout downtown with biodegradable product. x. Received and conducted 12 new lien search requests. Special Events Coordination 1. Art Night will be held on Friday, December 14, 2012. Art Night falls on the second Friday of each month from 6:00 p.m. -9:00 p.m. Scheduled dates are, January I I, 2013, February 8, 2013 and March 8t h, 2013. 11. Collaborated with I ST National Bank of South Miami, Chamber South, SoMi and the South Miami Merchants Association on the 2012 South Miami Santa's Elves Parade held on Sunday, December 2, 2012. Grand Marshall was Ms. Pam Giganti, Channel 6, anchor person. 111. Processing a special event application for the 2013 Miami Tour de Cure bike ride for the American Diabetes Association; the event is scheduled for February 10, 2013. -9 -City Manager's Report to the Commission for December 18,2012 . iv. Processed a special event application for a film shoot at All American Park for Sunday, December 2, 2012. v. Processing a special event application for the Martin Luther King events to be held on January 12, 2013. A Prayer Breakfast will be held at the Gibson-Bethel Community Center from 9:00 a.m. -II :00 a.m.; the parade will be on January 19, 2013. VI. Processing a special event application and resolution for Yolks Blast Inc, who will be holding their event on Sunday, January 20, 2013, on Sunset Drive between US I and Red Road. A resolution will be placed on the City Commission agenda on December 18, 20 12, for approval. VB. A special event application for South Miami Rotary for an Arts & Craft Show for February 23 & 24, 2013, was presented and approved by the City Commission on November 20, 2012. V111. Nine (9) garage sales were requested and processed for this time period. Professional Development 1. Continued to coordinate the training of support staff to ensure full utilization of all staff members. These training will provide the city's support staff with the tools to properly assist staff with property research and data entry. 11. On-Going -OneSolution business analysis and training for Community Development modules. Human Resources Report i. City of South Miami will host a Holiday Luncheon for employees on Wednesday, December 19, 2012 from 12:30 to I :30 p.m. All employees are encouraged to attend and spread Holiday cheer. ii. A reminder to all employees about the Toy Drive benefiting Miami Children's Hospital. A box for toys is located in the Lobby of City Hall. All toys collected need to be in by Thursday, December 20, 2012. iii. We are actively recruiting for the South Miami Police Department's Reserve Police Officer Program. Only certified officers are eligible for this position. Applicants must submit the City Application with copies of all certifications to the Human Resources Office. Recruitment will continue until further notice. iv. The Human Resources Department invites all interested staff, residents and friends to join the "Weight Watcher's at Work" program as part of the South Miami Wellness Program. We enjoyed two very successful cycles of the -10 -City Manager's Report to the Commission for December 18,2012 . program and are seeking new members so that we may continue to offer this valuable benefit. Discounts are available for all participating employees. Please join us! Contact Human Resources (305-668-3878) for more information. c. Grants and Sustainable Initiatives: 1. Collaborated with key staff to resolve any remaining issues with the Murray Park Community Pool design-build contract with Di Pompeo Construction Corp. 11. Requested a one-year time extension from Miami-Dade County, Public Housing and Community Development, for the Community Development Block Grant (CDBG) for the Murray Park Community Pool project. 111. Requested a one-year time extension from Miami-Dade County, Office of Capital Improvements for the Safe neighborhood Park grant for the Murray Park Community Pool project. IV. Coordinated the City's participation in the Fourth Grade Foresters Project, which will provide 100 trees to each 4th grader at Ludlam Elementary on Arbor Day Uanuary 18, 2013). v. Assisted the City Arborist with any trouble-shooting issues regarding the Tree Planting Initiative project. VI. Assisted the Parks & Recreations department and the Procurement Department with the vendor (Construction Catering) contract for the funded by Miami-Dade County grant. V11. Assisted the Office of the City Clerk in submitting the application for the Tree City USA recertification. viii. Bureau of Justice Assistance (BJA) Fiscal Year 2012 Bulletproof Vest Partnership awarded the City $1,060.00 to purchase bulletproof vests for police officers. IX. Attended the Regional Energy Resiliency Workshop on December I I, 2012, organized by Treasure Coast Regional Planning Council. An overview of the Statewide Energy Resiliency Strategy project and energy profile of the southeast Florida region was discussed. x. Grant applications under consideration: I -11 -City Manager's Report to the Commission for December 18,2012 • Miami Metropolitan Planning Organization Municipal Grant Program (due January 2013) PUBLIC WORKS DEPARTMENT Engineering and Construction Division The following is a status report of on-going projects. Sylva Martin Remobilization: Electrical work is substantially complete. The air conditioning is installed. The painting contractor commenced painting. Immediately following restoration of the floor will begin. The kitchen cabinets are installed. The modular furniture is expected to be installed the second week of January. Progress Lane Drainage Improvements: The drainage structures are installed. Milling and resurfacing is complete. Striping is to be performed mid December. The contractor is to submit as- builts. A walkthrough was performed and a punch list prepared. Some corrections are to be made by the contractor. Pinecrest Villas Traffic Calming Project: The contract and Notice to Proceed is being executed. Expected commencement is for the week of December 17rd. Sunset Drive Median: The contractor is scheduled to commence work in the month of January 2013 to avoid interfering with special events. The majority of the work will be performed between the hours of I I pm and5am to avoid closing the road during heavy traffic periods and affecting the adjacent businesses. The ERPB Board is revaluating the type of trees to be planted in the median. Van Smith Park Property Renovation: The purchase order has been issued. A Notice to Proceed has been sent to the contractor. Work is scheduled for December 17th • 580 I Sunset Drive Drainage Improvements: The contractor was given NTP to commence the work. Due to scheduling, the work is will commence in January. City Hall Sewer Connection: Staff prepared an RFP, which is being reviewed by the City Attorney. The expected the bid opening date is scheduled for January 4th. Bus Shelter: The attorney is currently reviewing an Interlocal Agreement regarding the maintenance of the shelters. Once complete, staff will give notice to proceed for the construction of the bus shelter. Stormwater Master Plan: The stormwater master plan is finalized. The plan will be presented to the commission for adoption in January. Request for Qualifications (RFQ) for Professional Services: The RFQ will be advertised the week of December 10th • Solicitations are expected mid January, at which time staff will obtain a list of qualified professionals to assist the City in the design of CIP projects. Mango Terrace: Staff is in the process of preparing an RFQ to obtain a list of qualified professionals which will help expedite the design of projects in the City. -12 -City Manager's Report to the Commission for December 18,2012 Police Parking Lot Upgrade: The scope of work changed for the previous scope to include an emergency exit for police unto US I from 61 Ct. and additional work for the pump station. Staff has prepared an RFQ to obtain a list of qualified professionals which will help expedite the design of all the projects in the City. Concurrently, staff is working with MDTA (Miami Dade Transit Authority) and FDOT to permit an emergency exit for the police onto Federal Dixie Highwayl US I. Public Works Attachment A i. Swept the streets, cleaned up downtown, dump the litter cans throughout the city for the Solid Waste Division, mowed City Hall and right of ways, pressure cleaned sidewalks downtown, and cleaned up downtown. 11. Mowed right of ways. 111. Delivered (I) new garbage containers to resident. IV. Performed pick up of garbage and trash routes. v. Performed daily power street sweeping, please note that two sweepers were used most of this time in order to keep up with the fallen leaves. VI. Performed daily clean up & watered pots downtown. VB. Pressure cleaned sidewalks downtown on Wednesday's. VBI. Dumped litter cans throughout the City three times a week. IX. Removed concrete rocks from the Sylva Martin Building. x. Repaired one (I) 25 MPH sign at 68th Street SW 69th Avenue. Xl. Cut down dead palm tree and stump grinded in front of 6291 SW 41 st Street. XB. Pruned nine (9) AT 6358 SW 41 ST Street, 6234 SW 42nd Street, 6219 SW 42nd Street, 62nd Court b/w 43 rd and 44 Street, 4233 SW 62nd Court and five(5) at 4225 SW 62 nd Street. xiii. Irrigation repairs at PW yard. XIV. Cleaned storm drains through out city. xv. Removed and installed banners. XVI. Painted (0) obelisks. XV11. Filled (15) crane holes. XV111. Trained PW personnel on trash truck route and water truck. XIX. Performed thorough cleanup of the fish pond and fed the fish at City Hall. xx. Serviced Irepaired (25) vehicles and heavy equipment at the Motor Pool. XXI. Demolished concrete door wall at the Sylva Martin Building. XXB. Commenced repair projects at the Community Center. XXlll. Refrigerator pick up and installation for the PW department. XXIV. Troubleshoot PW gate. Contacted contractor for repair. xxv. Installed x-mas tree at city hall and put x-mas lights. XXVI. Troubleshoot rolling door malfunction at City Hall. XXVII. Removed pipes from the Sylva Martin Building. The following are the accomplishments that have taken place from December 3, 2012 - December 17, 2012: -13 -City Manager's Report to the Commission for December 18,2012 A Mid Term Reading Fluency test was given to the children of the After School Program to evaluate their reading skills. The scores have shown a 100% improvement for children in Kindergarten and first grade. The results for the remaining grades will be communicated on the next report. i. The following are ongoing programs at the Gibson-Bethel Community Center: • Training has begun for the Volunteers Income Tax Assistance Program . (VITA), which is a free tax preparation service by IRS certified volunteers. • AA meeting (Alcohol Anonymous) takes place on Wednesdays from 8:30pin to 9:30pm. • Yoga classes on Wednesday from 6:00pm to 7:00pm and Saturdays from I 0:00am to I I :OOam. The fee is $5/per class. Contact person: Ana Natali, 305- 793-2176. • Line Dancing classes for seniors on Thursdays from 7:00pm to 8:30pm. The fee is $5 to register. Contact person: Clara Dingle, 786-394-7320. • Baby Boot Camp on Tuesdays and Thursdays at Dante Fascell Park from I 0:00am to II :OOam. Contact person: Ms. Patty Porro, 305-210-5232. • Miami Rugby practices on Mondays and Wednesdays at Murray Park and Palmer Park from 6:00pm to 8:00pm. Boys ages 6 to 19 are welcome to join the league. For information, call 305-400-0134 or visit the website at: www.MiamiRugbyKids.com. • Fitness package of unlimited Boot Camp classes and three (3) month fitness membership for $99. Contact the Fitness Center at 305-668-7387. ii. On December 3, 2012, a representative from the Miami-Dade County Health Department conducted a blood pressure screening at the Senior Center. iii. On December 7, 2012, thirty (30) fifth and sixth graders from Carrolton School sang Christmas carols at the Senior Center. They played games and distributed Christmas cards and goodies to the seniors. iv. On December 7, 2012, the seniors receive free massage from Dynamic Massage. v. On December 10, 2012, the seniors and staff enjoyed decorating their Christmas tree at the Center. vi. On December 15, 2012, children ranging from 7 years to 13 years old who would like to join the South Miami Basketball league are encourage to come to tryouts that will be held at the Gibson-Bethel Community Center, from 3:30pm to 6:00pm. The registration fee is $50 per child (Resident rate). -14 -City Manager's Report to the Commission for December 18,2012 Parks Maintenance Division i. Jumped grinded nine (9) stumps at multiple locations. ii. Massive tree lifting at Marshall Williamson Park. iii. Installed new information sign atDante Fascell Park. iv. Laid out Seventy-five (75) tons of sand at South Miami Park and Murray Park. v. Laid out eight hundred (800) pounds of rye seed at South Miami Park and Murray Park. vi. Completec\light panel at Palmer Park; all lights are operational. Special notes: The 17th Annual City of South Miami Parks and Recreation Toy Drive will be held on December 19, 2012. We are asking local businesses and residents to contribute to this event by bringing new unwrapped toys to the Gibson-Bethel Community Center. A Winter Camp will be offered for children from K-12 grade, at the Gibson-Bethel Community from December 24, 2012 to January 4, 2013. Activities will include field trips, computer lab, arts and crafts, sports and more. The fees are $60 for residents and $150 for non-residents. Please call the Community Center at 305-668-7232, for more information. ii. Zoning/Land Development Code/Comprehensive Planning a. The Department continues its review of the Future Land Use Map and Land Development Code, working in conjunction with the Planning Board and the City Attorney to provide recommended updates. 1. The Planning Department will continue working with the CRA to assist them in the adoption of a new zoning category for the Madison Square project. The Board reviewed the proposed amendment options on November 13, 2012, and recommended adoption of the SR -Specialty Retail zoning category by the City Commission. This item is scheduled for final reading and public hearing by the Commission on December 18, 2012. 11. The Planning Department prepared a "Unity of Title" for the fifteen parcels that make up the Madison Square development. The unification resolution is scheduled for the December 18, 2012 Commission meeting. Ill. The ERPB proposed an amendment to the front setback requirements for nonconforming (by front setback) single-family residential structures. Staff presented a proposed amendment to the Planning Board for review and -15 -City Manager's Report to the Commission for December 18, 2012 recommendation. The Board felt the amendment was unnecessary and recommended denial of the proposal. This item went before the City Commission in October and after some discussion, sent the item back to the Planning Board for additional review. The Board will reheard this item on November 13, 2012, and it will be coming back to the City Commission in January. iv. The Planning Department will be processing six new single-family residences through the ERPB at their December 18th meeting; two preliminary reviews, three final reviews and one revision. v. The ERPB will be conducting a preliminary review of the proposed new construction of the 2-story "Med Eye Associates" offices in the TODD Ll4 zoning district [5858 SW 68 Street], at their December 18th meeting. VI. The Public Works Department will be readdressing the Sunset Median extension (landscaping) with the ERPB at their December 18th meeting. Vll. A request for the abandonment of a portion of right-of-way along SW 82 Street at SW 62 Avenue was submitted to the Department by the abutting property owner. This street end is currently closed and has been landscaped for a number of years. The Planning Department is still reviewing the request with the City Attorney and the Public Works Department. b. The Planning Department continues to work with the City Attorney on the various pending legal issues, including Beneficial Communities (Metro South Apartments). c. Staff presented for discussion at the October 9, 2012 Planning Board meeting, the concept of developing administrative procedures to allow pop-up restaurants to operate within appropriate locations in South Miami. Staff is currently refining the details of these procedures for review by the City Commission (ongoing). d. At the October 9, 2012 Planning Board meeting in conjunction with the discussion of pop-up restaurants, the Board expressed interest in staff exploring regulations to expand the allowance of food trucks on public property (i.e. parks) during special events, or at certain times a month, similar to the "food truck roundup" that is held at various locations in the City of Miami. Current South Miami regulations only allow food trucks in the TODD LI-4 Zoning District and on private property (ongoing). e. The Department will be bringing a proposed amendment to the Planning Board at an upcoming meeting, to amend the requirements of the TODD Ll4 zoning district, to allow Auto Repair and Body Shops within this district without the need of a special use approval, and following staff review. This amendment had been requested by the City Commission at the September 18th meeting. It was scheduled to be presented to the Planning Board on November 27, 2012, but was withdrawn at the request of the amendment's sponsor. f. The Planning Board will be reviewing a proposed amendment to the Land Development Code to the on November 27, 2012, that would allow Auto Repair and Body Shops as a special use within the GR -General Retail zoning District. This proposed amendment was sponsored by Commissioner Harris. This item was scheduled for November 27th, but due to lack of quorum, the item is rescheduled for the December 12, 2012 Planning Board meeting. -16 -City Manager's Report to the Commission for December 18,2012 g. The Planning Department will be amending the City's adopted comprehensive land use plan and map to reflect the changes that were adopted by the City Commission between 20 I 0 and the present. h. The Planning Department will be presenting a report to the Planning Board at their request, which addresses a comparison of variance application fees charged by the City of South Miami and other municipalities. This item was scheduled for November 27th, but due to lack of quorum, the item is rescheduled for the December 12, 2012 meeting. i. The Planning Department continues to work with the Code Enforcement and IT Departments to clean up the land file database in preparation of bringing it on line. j. The RPF for consultant services approved by the Commission in this year's budget is scheduled to be released within a week. k. Staff will be bringing several items related to the Sylva Martin renovation, to the Historic Preservation Board in January 2.013. These items are related to the possible repair and/or replacement of exterior features (windows, wood lattice and trim) that have deteriorated over time. South Miami Hospital as of December 12, 2012 Permit Date Date Number Permit Description Issued Closed 12-1290 computer system for 12-0984 12/5/2012 12-1288 Fire Alarm for 12-0509 12/10/2012 12-1282 Main Electrical for 12-0965 12/6/2012 12-1276 Main Mechanical for 12-0965 12/11/2012 12-1254 NC condensate for 12-0984 11/28/2012 12-1247 Energy mangement system 11/19/2012 12-1241 Main Mechanical for 12-0939 11/21/2012 12-1237 Outlets for cooler 11/26/2012 12/512012 12-1231 Speaker & cable for 10-1035 11/20/2012 12-1219 Fire Alarm for 10-1035 11/15/2012 12-1216 Card reader for 10-1035 11/9/2012 12-1167 Outlets for 12-0509 10/302012 12-1160 Remodel suite 305 11/28/2012 12-1146 Fire sprinklers 11/8/2012 12-1140 Outlets and cat 5 10/30/2012 -17 -City Manager's Report to the Commission for December 18, 2012 12-1139 Stucco repair & window replace 11/30/2012 12-1117 Outlet for Education center 10/22/2012 10/26/2012 12-1115 Fire sprinklers for 12-0509 11/9/2012 12-1113 Main plumbing for 12-0939 10/19/2012 12-1108 Main electrical for 12-0939 10/17/2012 12-1107 Main electrical for 12-0984 10/172012 12-1105 Main elec for 12-0559 10/25/2012 12-1095 Low voltage 10/15/2012 10/17/2012 12-1073 Window switches 10/11/2012 10/24/2012 12-1066 Main mechanical for 12-0271 10/29/2012 12-1061 Fire sprinklers for 11-0233 10/5/2012 10/22/2012 12-1048 Plumbing for 12-1047 11/29/2012 12-1047 Fountain 11/29/2012 12-1041 Low Voltage for 12-0521 10/3/2012 11/5/2012 12-1040 Camera for elevator 11 9/28/2012 12-1029 CCTV 9/28/2012 10/31/2012 12-1027 CEP area light fixtures and amp 9/28/2012 12-1017 Repair curbing 10/11/2012 11/912012 12-1007 Access control for 12-0271 9/20/2012 12-1006 Nurse call for 12-271 9/20/2012 12-1005 Main electrical for 12-0271 9/20/2012 12-0997 Demo med gas for 11-0233 10/4/2012 12-0996 Main mechanical for 11-0233 10/4/2012 10/15/2012 12-0992 Med gas for 12-0271 9/24/2012 12-0989 Phone & PC system E. Tower 9/14/2012 12-0984 Monitor room equipment closet 10/11/2012 12-0967 main mech for (12-509) 9/14/2012 12-0965 New outpatient exam rooms 11/26/2012 12-0959 Low volt & Phone system 9/13/2012 12-0958 Low volt & Phone system 9/7/2012 10116/2012 12-0957 Low volt & Phone system 9/7/2012 1112/2012 12-0955 Low volt & Phone system 9/7/2012 12-0944 Med gas (12-509) 9/7/2012 12-0940 Main electrical for 12-0509 10/18/2012 12-0939 Info desk and coffee shop 10/11/2012 -18 -City Manager's Report to the Commission for December 18,2012 12-0938 Central energry plant 10/12/2012 12-0931 Main elec (12-233) 9/5/2012 10/10/2012 12-0930 Phone, PC system 9/5/2012 12-0888 Electrical for 12-0887 9/7/2012 12-0887 Emergency wall sign 8/28/2012 12-0886 Electrical for 12-0885 8/28/2012 12-0885 Illuminated logo/channel 8/28/2012 12-0884 Electrical for 12-0883 8/28/2012 12-0883 Emergency sign 8/28/2012 12-0882 Electrical for 12-0881 8/28/2012 12-0881 Illuminated wall sign 8/28/2012 12-0880 Electrical for 12-0879 8/28/2012 12-0879 Ambulance entrance sign 8/28/2012 12-0878 Electrical for 12-0877 8/28/2012 12-0877 Illuminated directional sign 8/28/2012 12-0860 Main Electrical 12-271 8/28/2012 12-0855 Cabling for camera at LOA 8/23/2012 11/2/2012 12-0839 Upgrade Antenna 8/22/2012 11/16/2012 12-0837 Low Voltage 8/24/2012 12-0820 Main Plumbing for 12-0521 8/13/2012 10/22/2012 12-0807 Main Electrical for 12-0521 8/14/2012 10/25/2012 12-0799 Main Plumbing for 11-0580 8/14/2012 10/5/2012 12-0783 Low Voltage CCTV for 10-1035 8/7/2012 12-0771 Low Voltage-TV & PC system 8/13/2012 10/10/2012 12-0734 Outlet for NICU Nourishment 8/12/2012 8/7/2012 12-0687 Adjust Awnings 7/20/2012 12-0665 Outlets 2nd fl receiving 7/25/2012 7/25/2012 12-0642 Low Voltage for 10-1035 7/2/2012 11129/2012 12-0637 Fire Alarm 6/28/2012 12-0623 TV System 6/21/2012 11/2/2012 12-0599 Outlets 1 st FI Education 6/27/2012 7/26/2012 12-0598 Outlets for 2nd FI CVCU 6/14/2012 6/21/2012 12-0565 Power outlets 6/14/2012 6/26/2012 12-0560 Intercom 6/8/2012 9/14/2012 12-0559 Rehab for Parking Garage 5/31/2012 -19 -City Manager's Report to the Commission for December 18,2012 12-0521 Hematology Lab Renovation 7/13/2012 11/7/2012 12-0509 New labor and delivery room 6/19/2012 12-0487 Replace UPS 8/28/2012 11/16/2012 12-0469 Outlets for Kronos clock 8/29/2012 6/25/2012 12-0430 Remove strobes 5/16/2012 5/10/2012 12-0429 Low voltage Com Rect RM 271 5/8/2012 5/10/2012 12-0416 Ught fixtures 5/8/2012 5/2/2012 12-0415 Outlets for MAB suite 401 4/30/2012 5/212012 12-0410 Main Electrical for 11-1216 4/30/2012 6/25/2012 12-0407 Intercom 5/8/2012 5/15/2012 12-0401 Sprinklers for 12-0042 5/1/2012 5/8/2012 12-0366 Plumbing for 11-0852 4/25/2012 4/18/2012 12-0365 Light fixtures for Lab&Delivery 4/17/2012 12-0357 CCTV System 06-082012 4/13/2012 12-0354 Fire Alarm for 10-0818 4/12/2012 12-0343 Low Voltage-7th FI Main 4/17/2012 8/312012 12-0339 Light fixtures 4/12/2012 4/25/2012 12-0327 Motor for 12-93 4/17/2012 5/312012 12-0326 Main Electrical for 11-0854 4/3/2012 6/15/2012 12-0325 Main Electrical for 12-0042 4/3/2012 12-0320 Nurse call for 11-0580 4/3/2012 6/18/2012 12-0317 Electrical for 11-0852 4/5/2012 4/11/2012 12-0311 Fire Alarm for 11-0580 4/2/2012 1015/2012 12-0310 Access Control for 11-0580 4/5/2012 1013/2012 12-0298 Main Mechanical for 12-0042 4/5/2012 5/29/2012 12-0296 Phone & PC System 4/6/2012 12-0262 Low Voltage for 11-0580 3/20/2012 12-0253 Motor for 11-0215 3/15/2012 9/512012 12-0242 Suppression system for 11-0215 3/15/2012 12-0239 Main Electrical for 12-0042 3/20/2012 5/10/2012 12-0223 Phone & Data system 1 st 3/13/2012 4/10/2012 12-0222 Phone & Data Education Bldg 3/5/2012 4/17/2012 12-0221 Phone & Data 6th pavillion 3/5/2012 4/10/2012 12-0220 Phone & Data 5th pavillion 3/5/2012 4/17/2012 12-0219 Phone & Data 4th fl Main Bldg 3/5/2012 4/10/2012 -20-City Manager's Report to the Commission for December 18,2012 12-0214 Low slope for for 10-1035 3/5/2012 12-0204 Phone & PC system 7th FI 3/8/2012 4/19/2012 12-0203 Phone & PC System 3rd-5th FI 3/1/2012 4/17/2012 12-0192 Faculty roofing 3/1/2012 12-0154 Windows and doors for 10-1035 5/8/2012 12-0153 CCTV System 3/12/2012 2/22/2012 12-0141 Fire Alarm for 11-0853 2/16/2012 4/24/2012 12-0140 Voice & Data cables 2/14/2012 3/7112012 12-0128 Main Plumbing for 11-1104 2/13/2012 12-0102 Main Mechanical for 11-0580 2/16/2012 12-0093 Motorized Fence 2/7/2012 6/11/2012 12-0092 Main Plumbing for 11-0580 2/7/2012 12-0067 Main Electrical for 11-0854 2/8/2012 12-0066 Main Electrical for 11-0853 1/19/2012 3/112012 12-0057 Phone & PC System for Garage Security 1/19/2012 5/22/2012 12-0055 Main Mechanical for 11-0854 1/19/2012 6/29/2012 12-0054 Main Plumbing for 11-0854 2/2/2012 2/29/2012 12-0053 Main Mechanical for 11-0853 2/17/2012 4/12/2012 12-0052 Main Plumbing for 11-0853 2/2/2012 2/29/2012 12-0043 Main Electrical for 11-0580 2/2/2012 12-0042 New Adminstrative Offices 1/18/2012 5/18/2012 12-0024 Fire sprinklers for 11-0853 2/21/2012 3/712012 12-0023 Fire sprinklers for 11-0854 1/9/2012 12-0003 Drainage for 12-0002 1/9/2012 12-0002 Paving for 10-1035 2/1/2012 11-1290 Phone & PC system at Health center 2/1/2012 3/15/2012 11-1289 Phone System 12/23/2011 512212012 11-1251 Fire Alarm 3rd & 5th FI 12/13/2011 512/2012 11-1246 Pre Cast Panel 12/8/2011 11-1234 Data 12/15/2011 312812012 11-1233 Low Voltage 12/5/2011 5122/2012 11-1229 Outlets 12/5/2011 11-1219 Phone & PC system 12/2/2011 5122/2012 11-1216 Power and data 12/1/2011 6128/2012 11-1210 Pneumatic Tube System 3/5/2012 -21 -City Manager's Report to the Commission for December 18, 2012 11-1206 Shower pan 12/28/2011 11-1135 Outlets 1 st fI CEP 11/28/2011 11/14/2011 11-1131 Outlets Radiology 11/7/2011 11/14/2011 11-1130 Outlets Education Bldg 11/4/2011 11/14/2011 11-1129 Outlets CCU 11/4/2011 11/14/2011 11-1128 Repair raceways 11/4/2011 11/14/2011 11-1127 Outlets in waiting room 11/4/2011 11-1113 Low Voltage for 11-0382 11/4/2011 11/8/2011 11-1104 Kitchen Flooring 11/3/2011 11-1089 Main Electrical for 11-0816 1/30/2012 10/272011 11-1083 Automatic door 10/26/2011 11-1067 Roof for Energy Plant 1/24/2012 11-1032 Phone & PC system 2/2/2012 3/28/2012 11-1028 Phone & PC system 10/11/2011 3/2812012 11-1027 Outlets for IT 10/6/2011 31912012 11-1021 Pour 7 10/6/2011 11/14/2011 11-1007 Main Electrical for 11-0671 10/4/2011 10/19/2011 11-1006 Outlets & Intercom 10/4/2011 11-1004 Beam repair 10/4/2011 1110/2012 11-0977 Pour 6 11/23/2011 11/14/2011 11-0964 Special outlet 9/26/2011 10/6/2011 11-0944 Pour 5 9/26/2011 11/1.4/2011 11-0915 Pour4 9/19/2011 11/142011 11-0865 Fire Alarm 9/19/2011 9/212011 11-0853 File Room Remodel 8/30/2011 4/12/2012 11-0852 Tem kitchen trailer 10/27/2011 4/1912012 11-0831 Shoring 3/19/2012 11-0829 Fire Sprinklers 8/26/2011 3/21/2012 11-0823 Main electrical 11-0293 9/7/2011 8/23/2011 11-0819 Main mechanical 10-1035 8/18/2011 11-0818 Med gas for 10-1035 10/27/2011 11-0816 Interior remodel for Admin. Offices 10/27/2011 10/31/2011 11-0799 Main plumbing 11-0382 9/2712011 10/20/2011 11-0798 Duct work 11-0382 8/19/2011 10/14/2011 11-0796 Fire alarm 11-0382 8/19/2011 3/12/2012 11-0774 Relocate outlets 11-0076 8/12/2011 8/30/2011 11-0754 Main plumbing 11-0076 8/9/2011 9/12/2011 11-0739 Main electrical for 10-1035 8/1/2011 11-0696 Plumbing for 10-0818 7/25/2011 11-0686 Phone and pc system 7/11/2011 -22-City Manager's Report to the Commission for December 18, 2012 11-0678 Mechancial for 11-0435 7/5/2011 7/20/2011 11-0674 Main Plumbing for 10-1035 7/19/2011 11-0672 Phone and pc system 7/21/2011 3/612012 11-0671 New Neumatic Tube Station 7/12/2011 11/16/2011 11-0643 Plumbing for 11-0435 9/7/2011 7/27/2011 11-0640 Fire Alarm 7/1/2011 9/1/2011 11-0639 Outlets and light fixtures 6/23/2011 7/22/2011 11-0625 Sewer and water connection 6/23/2011 6/29/2011 11-0619 Phone and pc system 6/23/2011 11-0600 Interior wall and doors 6/16/2011 9/912011 11-0598 Fire sprinklers 7/12/2011 11-0580 NICU 3rd Fl 6/27/2011 11-0578 Fix set & rough for 11-0293 12/28/2011 811812011 11-0567 Crane foundation 6/10/2011 11-0554 Low Voltage 11-0358 6/10/2011 6/17/2011 11-0539 Low Voltage 6th 6/15/2011 11-0536 Temp wash station 6/1/2011 6/29/2011 11-0535 Relocate raceways 2nd Fl 6/23/2011 7/112011 11-0534 Outlet for NICU 3 Rm 13 6/2/2011 7/1/2011 11-0533 Outlets for east tower 1 st f1 6/2/2011 7/5/2011 11-0528 Cat 5 cables 6/2/2011 7/18/2011 11-0520 North tower re-roof 5/31/2011 7/16/2012 11-0489 AlC Diffuser 1/13/2012 11-0464 Fire Sprinklers for 10-818 6/17/2011 11-0443 Master mechanical for 10-0818 5/11/2011 2/17/2012 11-0435 Bathroom Remodel 5/10/2011 8/29/2011 11-0424 Data outlets 6/14/2011 6/23/2011 11-0423 ERAntenna 4/29/2011 6/23/2011 11-0422 Portable X-ray connection 4/29/2011 6/23/2011 11-0421 TV Monitor 4/29/2011 6/23/2011 11-0420 Data/Comm 5th Fl Main Pharmacy 4/29/2011 11-0419 Data/Comm 1 st Fl Main 4/28/2011 11-0418 Data/Comm Medical Arts Surgery 4/28/2011 11-0417 Data/Comm Labor & Delivery 4/28/2011 11-0416 Low Volt. 6th Fl Pavilion 4/28/2011 11-0398 Irrigation system 4/28/2011 11-0391 Steel stairs & land 6/1/2011 11-0385 Electrical main for 10-0818 5/5/2011 11-0382 New nursery 4/26/2011 11-0378 Special outlets for 11-0173 7/12/2011 4/25/2011 -23 -City Manager's Report to the Commission for December 18,2012 11-0370 Change sprinkler heads 4/21/2011 4/21/2011 11-0366 Med gas for 11-0173 4/20/2011 4/21/2011 11-0340 Data/Comm ih Main 4/18/2011 12/29/2011 11-0339 Data/Comm Out patient Dept. 4/7/2011 12/29/2011 11-0338 Data/Comm Main 4/7/2011 12/29/2011 11-0337 Data/Comm Pavillion 4/7/2011 12/29/2011 11-0311 Mechanical main for 10-1035 4/7/2011 7/11/2011 11-0293 Remodel 1 st fl restroom 4/5/2011 9/2/2011 11-0266 Data/Comm 6/3/2011 8/23/2011 11-0249 2nd fl Fire Sprinklers 3/15/2011 11-0215 Kitchen Hood 3/15/2011 9/512012 11-0197 Data/Comm 12/14/2011 8/23/2011 11-0185 Electric door for Radiology 2/28/2011 11-0184 Receptacle and data outlet 2/24/2011 8/3/2011 11-0183 Data/Comm 2nd fl 2/24/2011 8/23/2011 11-0182 Comm/TV 2/24/2011 6/9/2011 11-0172 Repairs to slab in Equipment penthouse 2/24/2011 11-0162 Rebuild sidewalk to comply with ADA 5/10/2011 11/9/2011 11-0137 3rd & 4th fl bridge replacement 5/25/2011 11-0014 High hats & dimmers 3/22/2011 10-1192 Data/Comm 1/12/2011 6/9/2011 10-1178 Data/Comm 12/28/2010 3/3/2011 10-1102 Fire sprinklers for 10-0327 12/21/2010 10-1099 Intercom 1/12/2011 6/3/2011 10-1079 Temporary canopy 12/3/2010 6/16/2011 10-1062 Shower pan 12/16/2010 12/10/2010 10-1035 ER expansion Master 11/10/2010 6/17/2011 10-0978 Storefront 7/8/2011 6/16/2011 10-0975 Fan 11/2/2010 10-0951 Fire sprinklers for 10-0732 10/19/2010 11/18/2010 10-0882 Fire Alarm for 08-1401 10/19/2010 3/9/2012 10-0864 Electrical main for 10-0264 9/21/2010 6/15/2011 10-0818 Elevator & equipment room upgrade 9/21/2010 10-0760 Electrical main for 08-1401 4/4/2010 11/21/2011 10-0694 Duct Bank 8/20/2010 6/10/2011 10-0671 Empty raceway for microwave antenna 8/6/2010 10-0660 Data/Comm 7/27/2010 8/26/2010 10-0640 3 Double wide construction trailers 7/22/2010 10-0608 Parking lot for 10-0327 5/5/2011 6/20/2011 10-0598 Plumbing main for 10-0327 8/10/2010 6/20/2011 -24-City Manager's Report to the Commission for December 18,2012 10-0591 Temporary water closet for 10-0327 7/7/2010 6/16/2011 10-0589 East tower Cafe phone & computer 7/6/2010 system 10-0583 Water connection & piping for 10-0327 7/2/2010 6/16/2011 10-0582 Med gas for 10-0327 7/8/2010 1219/2010 10-0535 Impact doors 7/8/2010 10-0523 Low voltage for 08-1401 10/8/2010 11/15/2011 10-0421 Mechanical main for 08-1401 6/21/2010 11/14/2011 10-0390 Plumbing main for 08-1401 5/20/2010 11/9/2011 10-0380 Spec-outlets for 09-0963 5/10/2010 10-0341 Electrical main for 08-1401 5/3/201 b 11114/2011 10-0327 Underground utilities 4/20/2010 3/11/2011 10-0264 SMH Cord Blood 11/30/2010 619/2011 . 09-1110 Cooling tower 7/7/2010 09-0963 5th fl Chemistry lab Equipment 3/17/2010 08-1401 Lab interior remodel master 3/11/2010 6/29/2012 4/13/2010