_ITo:
Date:
From:
Re:
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
December 18, 2012
Kelly Barket, Jr.
Acting City Manager
Manager's Report
Attached are the City's accomplishments for the period covering Nov 21, 2012 to Dec 14, 2012,
which are hereby submitted for your review prior to the December 18, 2012 Commission Meeting.
If you have any questions please feel free to contact me.
1. Accomplishment.
a. New IT IDC successes:
1. IT built configured and deployed 2 new laptops.
11. IT rebuilt I laptops, LCD Screen, keyboards and motherboards.
111. IT rebuilt 23 laptops to install, configure and prepare Police Laptops to
meet compliance for the CJIS project. ( 53 Hours)
IV. IT has assisted David (IDC) with the implementing and testing some of
the changes on the Police Department changes required to meet the CJIS
security policy FDLE compliance.
v. IT troubleshot issues that occurred as a result of the changes on the
Police Department network as a result of the changes. As problems
come up they are being resolved.
VI. IT has been troubleshooting issues with OSSI that are a direct result of
the change. All have been resolved so far.
-2 -City Manager's Report to the Commission for December 18,2012
Vll. IT has been assisting with the Sylva Martin Building move and photos. We
are currently 25% complete with this project. There was an issue with
the Fiber connection from City Hall to the Sylva Martin building. The
Fiber was broken and this resulted in down time for Central Services for
5 hours. This since has been temporarily resolved.
Vlll. We continue to have AV issues and continue to work with vendors to
resolve.
b. Finance:
IX. IT continues to have issues with the GPS systems. IT has worked with
OSSI on this and has been able to resolve 4 of the issues. We continue
to work on 3.
X. November 30 through December 12
i. Tickets: 95
ii. Total Hours: 103
i. Finance continues gathering all required documentation on the Auditor's
preliminary list in preparation of the upcoming audit fieldwork, tentatively
scheduled to begin in early January. The list is extensive and requires multiple
reports and documentation. Finance has completed the DRAFT of the letter
of transmittal and will present it to the Interim Manager for review.
ii. Finance continues to trouble shoot any issues related to the City
ONESolution finance system. Finance continues to monitor the different
department's issues and help correct those matters.
iii. Finance completed working with the City Attorney on proposing language to
amend the Code of Ordinance Section 2-26.8 Budget and Finance Committee.
The purpose is to amend any language which is contradicting and making the
section more specific.
iv. Finance completed the trial balance report which will be used to produce the
necessary information for the City's independent auditors.
-3 -City Manager's Report to the Commission for December 18, 2012
v. Finance continues working vigorously on completing the financial monthly
report for October 2012; the City's first fiscal month of the year for FY 2013.
The Finance department is completing the yearend close out in ONESolution
for the first time and has encountered some issues which are currently being
worked on by SunGard and Finance. All of Finance is diligently working to
have the Financial Statements posted online as soon as possible.
Central Services: City Managers Report -12/18/12 Commission Meeting
i. Murray Park Pool Project: The City Attorney completed the review of the
contract and incorporated changes/revisions agreed to by Di Pompeo
Construction and staff. The contract was returned to Di Pompeo on
Tuesday, December 4th. Preliminary feedback is expected from Di Pompeo
on Tuesday, December I I tho A meeting is scheduled for Friday, December 14
with the City Attorney, staff and representatives from Di Pompeo
Construction to finalize the contract.
ii. Sylva Martin Relocation:
Fiber Optic Cable:
Assisted CIP with securing quotations and scheduling walkthroughs for
fiber optic cable for the Sylva Martin Building. The cable is necessary
for the operation of the new VOIP phone system and, internet
connections. The project was awarded to the low bidder, ASE
Telecom. Work is scheduled to commence on Tuesday, December
I I th. A summary of the quotations is below:
• ASE Telecom: $1,748.65
• Premises Cabling System: $1,771.08
• Quality Wiring: $2,214.23
iii. Appraisal Services: American Appraisal completed the annual appraisal of city
assets the week of November 26th
• A draft report is expected on December
I yth and a final report is due on December 3 I, 2012.
iv. Community Center PC Lab: A draft RFP was completed for the purchase,
installation and related support for the Community Center PC lab. The RFP
is being reviewed by the City Attorney.
-4 -City Manager's Report to the Commission for December 18,2012
v. Senior Center Catering Services: Central Services secured a Miami-Dade
County Food Catering contract that Parks can piggyback for this service.
Meals are provided each Friday, 2 meals per senior, for 63 seniors to ensure
meals are provided over the weekend. After Commission approval, a
Purchase Order will be issued in January through FY 2013.
vi. Website Redesign: Staff is considering piggybacking from a Knoxville, Iowa
contract for the City's website redesign project. The City Attorney
completed the review of the contract; the City's project manager for this
project is reviewing the changes made by the City Attorney. When the
review is completed, the contract will be forwarded to the vendor for review.
vii. VOIP Phone System: Central Services assisted the vendor, Teleswitch, to
secure information and data relative to the existing phone system. The new
phone system is tentatively scheduled for implementation by mid-January
2013.
viii. Professional Services Letter of Interest: All proposals from this solicitation
were rejected due to changes to department priorities and staff. The ClP
department is working on a draft to re-issue the solicitation which will involve
a more comprehensive scope of work and several more services required by
the City. The intention is for the City to have a pre-qualified listing of
vendors that can perform services qualification for various future projects that
require general Architecture, Landscape Architecture, Civil/Environmental
Traffic Engineering & Transportation, when projects arise, on a non-exclusive
and as needed basis.
ix. Impact Fee/Concurrency Study Solicitation: A draft scope was developed by
Planning and is being reviewed by Central Services; a solicitation is planned for
December.
x. Planning Consultant/Part Time Solicitation: A draft scope was developed for
review and approval by Planning. Planning is continuing their review; a
solicitation is planned for December.
xi. Wireless Downtown Project: A copy of a City of Sunny Isles RFP/contract
was forwarded to IDC to review the scope to determine if it conforms to the
City's requirements for the Wireless Downtown Project. If a piggyback
contract cannot be secured, the City will issue its own RFP.
xii. Transportation Master Plan: CIP is developing a plan/scope and is targeting
completion of the plan by January, 2013.
-5 -City Manager's Report to the Commission for December 18,2012
xiii. Staff continues to assist departments as they interface with the OneSolution
module for issuing requisitions, purchase orders and entering vendor
registration information.
The following are the accomplishments for the Police Department, Parking and Code
Enforcement Divisions for the time period November 30th through December 12, 2012:
Uniform Patrol Division
i. A total of 07 arrests: 02 felonies, 04 misdemeanors, 0 I traffic and 00 warrant served;
ii. Of those 07 arrests, 03 were narcotics related;
iii. UPD personnel participated and conducted all traffic operations for the Santa parade
of the Elves;
iv. The holiday bike patrol program has continued in the downtown area and is staffed 7
days a week.
Community Police Unit
i. On Saturday December I, 2012 UPD personnel participated in a fund raising event at
the University of Miami for wounded warriors;
ii. On Wednesday December 5, 2012 UPD personnel participated in a MADD candle
light vigil in the City of Coral Gables, the candle light vigil is held in remembrance of
all victims killed by impaired drivers;
iii. UPD and CID personnel continued staffing the POAT table located at the Shops at
Sunset Place, collecting donations for the children of officers killed in the line of duty
in Miami Dade County.
Criminal Investigations Division
i. On November 30th
, the Criminal Investigations Division was assigned to investigate a
burglary to a vehicle for follow-up. The victim in this case (we believe) was followed
after making a large purchase of electronics. The investigators reviewed the case and
found that there were several witnesses to the offense. Interviews of these witnesses
and presentation of a photographic lineup were conducted. Detectives were able to
get a positive identification on one of the subjects. The detectives conducted
surveillance on the subject who was subsequently arrested. A search warrant of the
subject's residence and vehicle was obtained and subsequent to executing that
warrant, one of the cell phones taken and clothing possibly worn by the subject
during the burglary was recovered.
-6 -City Manager's Report to the Commission for December 18,2012
ii. On December 5th , Detectives detached to DEA searched a residence as a result of an
on-going investigation. The search revealed twenty eight live marijuana plants within
weighing 1841bs.
iii. On December I I th, As a result of follow up investigations, detectives detached to
DEA searched a residence as a result of an on-going investigation. The search
revealed a total of 38 marijuana plants within weighing approximately 1001bs.
Communications Division
i. On December 10, 2012 the Communications Division successfully completed its
FCiC/NCIC audit. This audit is completed every two (2) years and reviews that we
abide by all FDLE regulations related to FCiC/NCIC use. The audit reviews policies
and procedures, records and hit confirmations, security, use and handling of criminal
history record information, to name a few of the 14 categories which are inspected
and reviewed.
Support Services Division
Accreditation, Quarter Master, Fleet Management, Records Management, Property &
Evidence Management
i. Monthly inspections completed.
ii. Policy manual update in progress.
iii. Records Destruction project submitted to City Clerk and waiting for approval.
iv. Fleet purchase in progress (waiting on bids).
v. Property and Evidence audit in progress (new custodians).
vi. Our new Victim's Rights and Guidelines brochure found in compliance by the Office
of the Governor.
Parking Enforcement Division
i. The Parking Enforcement Division issued a total of 1,421 citations from the time
period of December I't thru December lOth. Total fine amount for these citations:
$27,261.00
ii. There was one (I) citation issued for trucks unlawfully parked or willfully obstructing
traffic in the downtown area.
-7 -City Manager's Report to the Commission for December 18,2012
Code Enforcement Division
Chief Coordinating Office:
I. New Phone System -TeleSwitch: coordinating the city's upcoming switch from
analog to a digital phone system. Coordinated and completed the business analysis
process of all departments to identify phone systems use and thereby needs. This
project will parallel the Sylva Martin Project's timeline.
II. Digitizing Project -On-Going: working in collaboration with IDC to inventory all
city departments documents to identify what needs to be stored, scanned or
destroyed according to the State's Records Retention schedule.
III. ERP Project-On-Going: Continued to work on the Enterprise Resource Planning
(ERP) in collaboration with the IDC Department.
IV. Sylva Martin Refurbishment Project-On-Going; As part of the ERP project, working
with IDC, P/W's/Building/P&Z/ and Finance to refurbish the Sylva Martin Building to
ultimately consolidate the community development departments (Building, Code & P
& Z) in one location and thereby create a streamlined and more efficient process.
Reviewed assigned tasks and timeline with pertinent staff; the project's timeline is as
scheduled for the end of December 2012.
V. OneSolution Community Development Modules: On-going staff training for the
implementation of the module. Continued to coordinate, and facilitate the various
business process analyses between SunGard, IDC, and city staff. Inter-departmental
coordination includes the Building Department, Special Events, Land, Code, P/W's,
and partially the Finance Department. Held several phone conferences with SunGard
to review and revise a more streamline timeline for the community development
modules implementation.
VI. GIS -On-going: Continued to work with IDC staff and Miami-Dade County's GIS,
Planning & Zoning, and Property Appraisal Departments to identify and address the
City's geographical/mapping needs.
Code Enforcement/Licensing/Special Events
1. During this period, this division collected and/or was instrumental in the collection of
$28,766.78 in revenues as follows:
a. BTR New/Renewals
b. Fines/Liens Payoff
c. Lien Searches
d. TOTAL REVENUE
$ 13,121.78
$ 14,250.00
$ 1,395.00
$ 28,766.78
-8 -City Manager's Report to the Commission for December 18,2012
11. Continued to conduct shopping cart removal sweeps throughout the city; 18 shopping
carts were removed from the city.
111. Seven (7) business accounts were closed and I I transferred.
IV. CE received and reviewed 28 new business (BTR) applications; new business applications
are a direct result of proactive field inspections; 141 inspections were conducted during
this period
V. Forty-two (42) building permits were reviewed and returned in a timely manner; within
or 2 days.
VI. CE reviewed, verified, and returned seven (9) permits for the ERPB in a timely manner;
within I or 2 days.
Vll. CE received and responded to 9 citizen complaints within 24 hours. Seventy-six (76)
proactive field inspections were conducted during this period.
Vlll. CE issued 10 courtesy notices; 9 notices of civil infractions with fines; and removed 32
snipe/illegal signs from the City's right-of-ways, and successfully closed II cases:
a. Snipelillegal signs are signs placed/stuck on the city's right of ways advertising
a variety of things such as homes for sale, classes, etc.
b. Closed cases include courtesy cases complied with and fines paid for.
IX. Continued removal of small graffiti notices from throughout downtown with
biodegradable product.
x. Received and conducted 12 new lien search requests.
Special Events Coordination
1. Art Night will be held on Friday, December 14, 2012. Art Night falls on the second
Friday of each month from 6:00 p.m. -9:00 p.m. Scheduled dates are, January I I, 2013,
February 8, 2013 and March 8 th , 2013.
11. Collaborated with I ST National Bank of South Miami, Chamber South, SoMi and the
South Miami Merchants Association on the 2012 South Miami Santa's Elves Parade held
on Sunday, December 2, 2012. Grand Marshall was Ms. Pam Giganti, Channel 6, anchor
person.
111. Processing a special event application for the 2013 Miami Tour de Cure bike ride for the
American Diabetes Association; the event is scheduled for February 10, 2013.
-9 -City Manager's Report to the Commission for December 18,2012
IV. Processed a special event application for a film shoot at All American Park for Sunday,
December 2, 2012.
v. Processing a special event application for the Martin Luther King events to be held on
January 12, 2013. A Prayer Breakfast will be held at the Gibson-Bethel Community
Center from 9:00 a.m. -I I :00 a.m.; the parade will be on January 19, 2013.
VI. Processing a special event application and resolution for Yolks Blast Inc, who will be
holding their event on Sunday, January 20, 2013, on Sunset Drive between US I and Red
Road. A resolution will be placed on the City Commission agenda on December 18,
20 12, for approval.
VB. A special event application for South Miami Rotary for an Arts & Craft Show for February 23 &
24, 2013, was presented and approved by the City Commission on November 20, 2012.
Vlll. Nine (9) garage sales were requested and processed for this time period.
Professional Development
1. Continued to coordinate the training of support staff to ensure full utilization of all staff
members. These training will provide the city's support staff with the tools to properly
assist staff with property research and data entry.
11. On-Going -OneSolution business analysis and training for Community Development
modules.
Human Resources Report
i. City of South Miami will host a Holiday Luncheon for employees on
Wednesday, December 19, 2012 from 12:30 to I :30 p.m. All employees are
encouraged to attend and spread Holiday cheer.
ii. A reminder to all employees about the Toy Drive benefiting Miami Children's
Hospital. A box for toys is located in the Lobby of City Hall. All toys collected
need to be in by Thursday, December 20, 2012.
iii. We are actively recruiting for the South Miami Police Department's Reserve
Police Officer Program. Only certified officers are eligible for this position.
Applicants must submit the City Application with copies of all certifications to
the Human Resources Office. Recruitment will continue until further notice.
iv. The Human Resources Department invites all interested staff, residents and
friends to join the "Weight Watcher's at Work" program as part of the South
Miami Well ness Program. We enjoyed two very successful cycles of the
-10 -City Manager's Report to the Commission for December 18,2012
program and are seeking new members so that we may continue to offer this
valuable benefit. Discounts are available for all participating employees.
Please join us! Contact Human Resources (305-668-3878) for more
information.
c. Grants and Sustainable Initiatives:
1. Collaborated with key staff to resolve any remaining issues with the
Murray Park Community Pool design-build contract with Di Pompeo
Construction Corp.
11. Requested a one-year time extension from Miami-Dade County, Public
Housing and Community Development, for the Community
Development Block Grant (CDBG) for the Murray Park Community
Pool project.
111. Requested a one-year time extension from Miami-Dade County, Office
of Capital Improvements for the Safe neighborhood Park grant for the
Murray Park Community Pool project.
IV. Coordinated the City's participation in the Fourth Grade Foresters
Project, which will provide 100 trees to each 4th grader at Ludlam
Elementary on Arbor Day Uanuary 18, 2013).
v. Assisted the City Arborist with any trouble-shooting issues regarding the
Tree Planting Initiative project.
VI. Assisted the Parks & Recreations department and the Procurement
Department with the vendor (Construction Catering) contract for the
funded by Miami-Dade County grant.
V11. Assisted the Office of the City Clerk in submitting the application for the
Tree City USA recertification.
viii. Bureau of Justice Assistance (BJA) Fiscal Year 2012 Bulletproof Vest
Partnership awarded the City $1,060.00 to purchase bulletproof vests for
police officers.
IX. Attended the Regional Energy Resiliency Workshop on December I I,
2012, organized by Treasure Coast Regional Planning Council. An
overview of the Statewide Energy Resiliency Strategy project and energy
profile of the southeast Florida region was discussed.
x. Grant applications under consideration:
-11 -City Manager's Report to the Commission for December 18,2012
• Miami Metropolitan Planning Organization Municipal Grant Program
(due January 2013)
PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
The following is a status report of on-going projects.
Sylva Martin Remobilization: Electrical work is substantially complete. The air conditioning is
installed. The painting contractor commenced painting. Immediately following restoration of the floor
will begin. The kitchen cabinets are installed. The modular furniture is expected to be installed the
second week of January.
Progress Lane Drainage Improvements: The drainage structures are installed. Milling and
resurfacing is complete. Striping is to be performed mid December. The contractor is to submit as-
builts. A walkthrough was performed and a punchlist prepared. Some corrections are to be made by
the contractor.
Pinecrest Villas Traffic Calming Project: The contract and Notice to Proceed is being
executed. Expected commencement is for the week of December 17rd.
Sunset Drive Median: The contractor is scheduled to commence work in the month of January
2013 to avoid interfering with special events. The majority of the work will be performed between
the hours of I I pm and Sam to avoid closing the road during heavy traffic periods and affecting the
adjacent businesses. The ERPB Board is revaluating the type of trees to be planted in the median.
Van Smith Park Property Renovation: The purchase order has been issued. A Notice to
Proceed has been sent to the contractor. Work is scheduled for December 17th •
580 I Sunset Drive Drainage Improvements: The contractor was given NTP to commence the
work. Due to scheduling, the work is will commence in January.
City Hall Sewer Connection: Staff prepared an RFP, which is being reviewed by the City
Attorney. The expected the bid opening date is scheduled for January 4th.
Bus Shelter: The attorney is currently reviewing an Interlocal Agreement regarding the
maintenance of the shelters. Once complete, staff will give notice to proceed for the construction of
the bus shelter.
Stormwater Master Plan: The stormwater master plan is finalized. The plan will be presented to
the commission for adoption in January.
Request for Qualifications (RFQ) for Professional Services: The RFQ will be advertised the
week of December 10th • Solicitations are expected mid January, at which time staff will obtain a list of
qualified professionals to assist the City in the design of ClP projects.
Mango Terrace: Staff is in the process of preparing an RFQ to obtain a list of qualified professionals
which will help expedite the design of projects in the City.
-12 -City Manager's Report to the Commission for December 18,2012
Police Parking Lot Upgrade: The scope of work changed for the previous scope to include an
emergency exit for police unto US I from 61 Ct. and additional work for the pump station. Staff has
prepared an RFQ to obtain a list of qualified professionals which will help expedite the design of all
the projects in the City. Concurrently, staff is working with MDTA (Miami Dade Transit Authority)
and FDOT to permit an emergency exit for the police onto Federal Dixie Highwayl US I.
Public Works Attachment A
I. Swept the streets, cleaned up downtown, dump the litter cans throughout the city for the
Solid Waste Division, mowed City Hall and right of ways, pressure cleaned sidewalks
downtown, and cleaned up downtown.
11. Mowed right of ways.
111. Delivered (I) new garbage containers to resident.
IV. Performed pick up of garbage and trash routes.
v. Performed daily power street sweeping, please note that two sweepers were used most of
this time in order to keep up with the fallen leaves.
vi. Performed daily clean up & watered pots downtown.
VB. Pressure cleaned sidewalks downtown on Wednesday's.
Vlll. Dumped litter cans throughout the City three times a week.
IX. Removed concrete rocks from the Sylva Martin Building.
x. Repaired one (I) 25 MPH sign at 68th Street SW 69th Avenue.
XI. Cut down dead palm tree and stump grinded in front of 6291 SW 41 st Street.
XII. Pruned nine (9) AT 6358 SW 41 ST Street, 6234 SW 42nd Street, 6219 SW 42nd Street, 62 nd
Court b/w 43 rd and 44 Street, 4233 SW 62nd Court and five(5) at 4225 SW 62 nd Street.
Xlll. Irrigation repairs at PW yard.
XIV. Cleaned storm drains through out city.
xv. Removed and installed banners.
XVI. Painted (0) obelisks.
xvii. Filled (15) crane holes.
xviii. Trained PW personnel on trash truck route and water truck.
XIX. Performed thorough cleanup of the fish pond and fed the fish at City Hall.
xx. Serviced Irepaired (25) vehicles and heavy equipment at the Motor Pool.
XXI. Demolished concrete door wall at the Sylva Martin Building.
xxii. Commenced repair projects at the Community Center.
xxiii. Refrigerator pick up and installation for the PW department.
xxiv. Troubleshoot PW gate. Contacted contractor for repair.
xxv. Installed x-mas tree at city hall and put x-mas lights.
XXVI. Troubleshoot rolling door malfunction at City Hall.
xxvii. Removed pipes from the Sylva Martin Building.
The following are the accomplishments that have taken place from December 3, 2012 -
December 17, 2012:
-13 -City Manager's Report to the Commission for December 18,2012
A Mid Term Reading Fluency test was given to the children of the After School
Program to evaluate their reading skills. The scores have shown a 100%
improvement for children in Kindergarten and first grade. The results for the
remaining grades will be communicated on the next report.
i. The following are ongoing programs at the Gibson-Bethel Community Center:
• Training has begun for the Volunteers Income Tax Assistance Program
(VITA), which is a free tax preparation service by IRS certified volunteers.
• AA meeting (Alcohol Anonymous) takes place on Wednesdays from 8:30pm
to 9:30pm.
• Yoga classes on Wednesday from 6:00pm to 7:00pm and Saturdays from
I 0:00am to I I :OOam. The fee is $5/per class. Contact person: Ana Natali, 305-
793-2176.
• Line Dancing classes for seniors on Thursdays from 7:00pm to 8:30pm. The
fee is $5 to register. Contact person: Clara Dingle, 786-394-7320.
• Baby Boot Camp on Tuesdays and Thursdays at Dante Fascell Park from
I 0:00am to I 1 :OOam. Contact person: Ms. Patty Porro, 305-210-5232.
• Miami Rugby practices on Mondays and Wednesdays at Murray Park and
Palmer Park from 6:00pm to 8:00pm. Boys ages 6 to 19 are welcome to join
the league. For information, call 305-400-0134 or visit the website at:
www.MiamiRugbyKids.com.
• Fitness package of unlimited Boot Camp classes and three (3) month fitness
membership for $99. Contact the Fitness Center at 305-668-7387.
ii. On December 3, 2012, a representative from the Miami-Dade County Health
Department conducted a blood pressure screening at the Senior Center.
iii. On December 7, 2012, thirty (30) fifth and sixth graders from Carrolton School
sang Christmas carols at the Senior Center. They played games and distributed
Christmas cards and goodies to the seniors.
iv. On December 7, 2012, the seniors receive free massage from Dynamic Massage.
v. On December 10, 2012, the seniors and staff enjoyed decorating their Christmas
tree at the Center.
vi. On December 15, 2012, children ranging from 7 years to 13 years old who would
like to join the South Miami Basketball league are encourage to come to tryouts
that will be held at the Gibson-Bethel Community Center, from 3:30pm to
6:00pm. The registration fee is $50 per child (Resident rate).
-14 -City Manager's Report to the Commission for December 18,2012
Parks Maintenance Division
i. Jumped grinded nine (9) stumps at multiple locations.
ii. Massive tree lifting at Marshall Williamson Park.
iii. Installed new information sign at Dante Fascell Park.
iv. Laid out Seventy-five (75) tons of sand at South Miami Park and Murray Park.
v. Laid out eight hundred (800) pounds of rye seed at South Miami Park and Murray
Park.
vi. Completed light panel at Palmer Park; all lights are operational.
Special notes:
The 17th Annual City of South Miami Parks and Recreation Toy Drive will be held on
December 19, 2012. We are asking local businesses and residents to contribute to
this event by bringing new unwrapped toys to the Gibson-Bethel Community Center.
A Winter Camp will be offered for children from K-12 grade, at the Gibson-Bethel
Community from December 24, 2012 to January 4, 2013. Activities will include field
trips, computer lab, arts and crafts, sports and more. The fees are $60 for residents
and $150 for non-residents. Please call the Community Center at 305-668-7232, for
more information.
ii. Zoning/Land Development Code/Comprehensive Planning
a. The Department continues its review of the Future Land Use Map and Land
Development Code, working in conjunction with the Planning Board and the City
Attorney to provide recommended updates.
1. The Planning Department will continue working with the CRA to assist them
in the adoption of a new zoning category for the Madison Square project.
The Board reviewed the proposed amendment options on November 13,
2012, and recommended adoption of the SR -Specialty Retail zoning category
by the City Commission. This item is scheduled for final reading and public
hearing by the Commission on December 18, 2012.
11. The Planning Department prepared a "Unity of Title" for the fifteen parcels
that make up the Madison Square development. The unification resolution is
scheduled for the December 18, 2012 Commission meeting.
111. The ERPB proposed an amendment to the front setback requirements for
nonconforming (by front setback) single-family residential structures. Staff
presented a proposed amendment to the Planning Board for review and
-15 -City Manager's Report to the Commission for December 18,2012
recommendation. The Board felt the amendment was unnecessary and
recommended denial of the proposal. This item went before the City
Commission in October and after some discussion, sent the item back to the
Planning Board for additional review. The Board will reheard this item on
November 13, 2012, and it will be coming back to the City Commission in
January.
IV. The Planning Department will be processing six new single-family residences
through the ERPB at their December 18th meeting; two preliminary reviews,
three final reviews and one revision.
v. The ERPB will be conducting a preliminary review of the proposed new
construction of the 2-story "Med Eye Associates" offices in the TODD L14
zoning district [5858 SW 68 Street], at their December 18th meeting.
Vi. The Public Works Department will be readdressing the Sunset Median
extension (landscaping) with the ERPB at their December 18th meeting.
VB. A request for the abandonment of a portion of right-of-way along SW 82
Street at SW 62 Avenue was submitted to the Department by the abutting
property owner. This street end is currently closed and has been landscaped
for a number of years. The Planning Department is still reviewing the request
with the City Attorney and the Public Works Department.
b. The Planning Department continues to work with the City Attorney on the various
pending legal issues, including Beneficial Communities (Metro South Apartments).
c. Staff presented for discussion at the October 9, 2012 Planning Board meeting, the
concept of developing administrative procedures to allow pop-up restaurants to
operate within appropriate locations in South Miami. Staff is currently refining the
details of these procedures for review by the City Commission (ongoing).
d. At the October 9, 2012 Planning Board meeting in conjunction with the discussion of
pop-up restaurants, the Board expressed interest in staff exploring regulations to
expand the allowance of food trucks on public property (Le. parks) during special
events, or at certain times a month, similar to the "food truck roundup" that is held
at various locations in the City of Miami. Current South Miami regulations only allow
food trucks in the TODD L1-4 Zoning District and on private property (ongoing).
e. The Department will be bringing a proposed amendment to the Planning Board at an
upcoming meeting, to amend the requirements of the TODD L14 zoning district, to
allow Auto Repair and Body Shops within this district without the need of a special
use approval, and following staff review. This amendment had been requested by the
City Commission at the September 18th meeting. It was scheduled to be presented
to the Planning Board on November 27, 2012, but was withdrawn at the request of
the amendment's sponsor.
f. The Planning Board will be reviewing a proposed amendment to the Land
Development Code to the on November 27, 2012, that would allow Auto Repair and
Body Shops as a special use within the GR -General Retail zoning District. This
proposed amendment was sponsored by Commissioner Harris. This item was
scheduled for November 27th, but due to lack of quorum, the item is rescheduled for
the December 12, 2012 Planning Board meeting.
-16 -City Manager's Report to the Commission for December 18,2012
g. The Planning Department will be amending the City's adopted comprehensive land
use plan and map to reflect the changes that were adopted by the City Commission
between 20 I 0 and the present.
h. The Planning Department will be presenting a report to the Planning Board at their
request, which addresses a comparison of variance application fees charged by the
City of South Miami and other municipalities. This item was scheduled for November
27th, but due to lack of quorum, the item is rescheduled for the December 12, 2012
meeting.
i. The Planning Department continues to work with the Code Enforcement and IT
Departments to clean up the land file database in preparation of bringing it on line.
j. The RPF for consultant services approved by the Commission in this year's budget is
scheduled to be released within a week.
k. Staff will be bringing several items related to the Sylva Martin renovation, to the
Historic Preservation Board in January 2013. These items are related to the possible
repair and/or replacement of exterior features (windows, wood lattice and trim) that
have deteriorated over time.
South Miami Hospital as of December 12, 2012
Permit Date Date
Number Permit Description Issued Closed
12-1290 computer system for 12-0984 12/5/2012
12-1288 Fire Alarm for 12-0509 12/10/2012
12-1282 Main Electrical for 12-0965 12/6/2012
12-1276 Main Mechanical for 12-0965 12/11/2012
12-1254 NC condensate for 12-0984 11/28/2012
12-1247 Energy mangement system 11/19/2012
12-1241 Main Mechanical for 12-0939 11/21/2012
12-1237 Outlets for cooler 11/26/2012 12/512012
12-1231 Speaker & cable for 10-1035 11/20/2012
12-1219 Fire Alarm for 10-1035 11/15/2012
12-1216 Card reader for 10-1035 11/9/2012
12-1167 Outlets for 12-0509 10/302012
12-1160 Remodel suite 305 11/28/2012
12-1146 Fire sprinklers 11/8/2012
12-1140 Outlets and cat 5 10/30/2012
-17 -City Manager's Report to the Commission for December 18,2012
12-1139 Stucco repair & window replace 11/30/2012
12-1117 Outlet for Education center 10/22/2012 10/26/2012
12-1115 Fire sprinklers for 12-0509 11/9/2012
12-1113 Main plumbing for 12-0939 10/19/2012
12-1108 Main electrical for 12-0939 10/17/2012
12-1107 Main electrical for 12-0984 10/172012
12-1105 Main elec for 12-0559 10/25/2012
12-1095 Low voltage 10/15/2012 10/17/2012
12-1073 Window switches 10/11/2012 10/24/2012
12-1066 Main mechanical for 12-0271 10/29/2012
12-1061 Fire sprinklers for 11-0233 10/5/2012 10/22/2012
12-1048 Plumbing for 12-1047 11/29/2012
12-1047 Fountain 11/29/2012
12-1041 Low Voltage for 12-0521 10/3/2012 11/5/2012
12-1040 Camera for elevator 11 9/28/2012
12-1029 CCTV 9/28/2012 10/31/2012
12-1027 CEP area light fixtures and amp 9/28/2012
12-1017 Repair curbing 10/11/2012 11/9/2012
12-1007 Access control for 12-0271 9/20/2012
12-1006 Nurse call for 12-271 9/20/2012
12-1005 Main electrical for 12-0271 9/20/2012
12-0997 Demo med gas for 11-0233 10/4/2012
12-0996 Main mechanical for 11-0233 10/4/2012 10/15/2012
12-0992 Med gas for 12-0271 9/24/2012
12-0989 Phone & PC system E. Tower 9/14/2012
12-0984 Monitor room equipment closet 10/11/2012
12-0967 main mech for (12-509) 9/14/2012
12-0965 New outpatient exam rooms 11/26/2012
12-0959 Low volt & Phone system 9/13/2012
12-0958 Low volt & Phone system 9/7/2012 10/16/2012
12-0957 Low volt & Phone system 9/7/2012 11/2/2012
12-0955 Low volt & Phone system 9/7/2012
12-0944 Med gas (12-509) 9/7/2012
12-0940 Main electrical for 12-0509 10/18/2012
12-0939 Info desk and coffee shop 10/11/2012
-18 -City Manager's Report to the Commission for December 18, 2012
12-0938 Central energry plant 10/12/2012
12-0931 Main elec (12-233) 9/5/2012 10110/2012
12-0930 Phone, PC system 9/5/2012
12-0888 Electrical for 12-0887 9/7/2012
12-0887 Emergency wall sign 8/28/2012
12-0886 Electrical for 12-0885 8/28/2012
12-0885 Illuminated logolchannel 8/28/2012
12-0884 Electrical for 12-0883 8/28/2012
12-0883 Emergency sign 8/28/2012
12-0882 Electrical for 12-0881 8/28/2012
12-0881 Illuminated wall sign 8/28/2012
12-0880 Electrical for 12-0879 8/28/2012
12-0879 Ambulance entrance sign 8/28/2012
12-0878 Electrical for 12-0877 8/28/2012
12-0877 Illuminated directional sign 8/28/2012
12-0860 Main Electrical 12-271 8/28/2012
12-0855 Cabling for camera at LOA 8/23/2012 11/2/2012
12-0839 Upgrade Antenna 8/22/2012 11/16/2012
12-0837 Low Voltage 8/24/2012
12-0820 Main Plumbing for 12-0521 8/13/2012 10/22/2012
12-0807 Main Electrical for 12-0521 8/14/2012 10/25/2012
12-0799 Main Plumbing for 11-0580 8/14/2012 10/5/2012
12-0783 Low Voltage CCTV for 10-1035 8/7/2012
12-0771 Low Voltage-TV & PC system 8/13/2012 10/10/2012
12-0734 Outlet for NICU Nourishment 8/12/2012 8/712012
12-0687 Adjust Awnings 7/20/2012
12-0665 Outlets 2nd fl receiving 7/25/2012 7/25/2012
12-0642 Low Voltage for 10-1035 7/2/2012 11129/2012
12-0637 Fire Alarm 6/28/2012
12-0623 TV System 6/21/2012 11/2/2012
12-0599 Outlets 1 st FI Education 6/27/2012 7/26/2012
12-0598 Outlets for 2nd FI CVCU 6/14/2012 6/21/2012
12-0565 Power outlets 6/14/2012 6/26/2012
12-0560 Intercom 6/8/2012 9/14/2012
12-0559 Rehab for Parking Garage 5/31/2012
-19 -City Manager's Report to the Commission for December 18,2012
12-0521 Hematology Lab Renovation 7/13/2012 11/7/2012
12-0509 New labor and delivery room 6/19/2012
12-0487 Replace UPS 8/28/2012 11/16/2012
12-0469 Outlets for Kronos clock 8/29/2012 6/25/2012
12-0430 Remove strobes 5/16/2012 5/10/2012
12-0429 Low voltage Com Rect RM 271 5/8/2012 5/10/2012
12-0416 Light fixtures 5/8/2012 5/2/2012
12-0415 Outlets for MAB suite 401 4/30/2012 5/212012
12-0410 Main Electrical for 11-1216 4/30/2012 6/25/2012
12-0407 Intercom 5/8/2012 5/15/2012
12-0401 Sprinklers for 12-0042 5/1/2012 5/8/2012
12-0366 Plumbing for 11-0852 4/25/2012 4/18/2012
12-0365 Light fixtures for Lab&Delivery 4/17/2012
12-0357 CCTV System 06-082012 4/13/2012
12-0354 Fire Alarm for 10-0818 4/12/2012
12-0343 Low Voltage-7th FI Main 4/17/2012 8/312012
12-0339 Light fixtures 4/12/2012 4/25/2012
12-0327 Motor for 12-93 4/17/2012 5/312012
12-0326 Main Electrical for 11-0854 4/3/2012 6/15/2012
12-0325 Main Electrical for 12-0042 4/3/2012
12-0320 Nurse call for 11-0580 4/3/2012 6/18/2012
12-0317 Electrical for 11-0852 4/5/2012 4/11/2012
12-0311 Fire Alarm for 11-0580 4/2/2012 1015/2012
12-0310 Access Control for 11-0580 4/5/2012 1013/2012
12-0298 Main Mechanical for 12-0042 4/5/2012 5/29/2012
12-0296 Phone & PC System 4/6/2012
12-0262 Low Voltage for 11-0580 3/20/2012
12-0253 Motor for 11-0215 3/15/2012 9/512012
12-0242 Suppression system for 11-0215 3/15/2012
12-0239 Main Electrical for 12-0042 3/20/2012 5/10/2012
12-0223 Phone & Data system 1 st 3/13/2012 4/10/2012
12-0222 Phone & Data Education Bldg 3/5/2012 4/17/2012
12-0221 Phone & Data 6th pavillion 3/5/2012 4/10/2012
12-0220 Phone & Data 5th pavillion 3/5/2012 4/17/2012
12-0219 Phone & Data 4th fl Main Bldg 3/5/2012 4/10/2012
-20-City Manager's Report to the Commission for December 18,2012
12-0214 Low slope for for 10-1035 3/5/2012
12-0204 Phone & PC system 7th FI 3/8/2012 4/19/2012
12-0203 Phone & PC System 3rd-5th FI 3/1/2012 4/17/2012
12-0192 Faculty roofing 3/1/2012
12-0154 Windows and doors for 10-1035 5/8/2012
12-0153 CCTV System 3/12/2012 2/22/2012
12-0141 Fire Alarm for 11-0853 2/16/2012 4/24/2012
12-0140 Voice & Data cables 2/14/2012 3/7112012
12-0128 Main Plumbing for 11-1104 2/13/2012
12-0102 Main Mechanical for 11-0580 2/16/2012
12-0093 Motorized Fence 2/7/2012 6/11/2012
12-0092 Main Plumbing for 11-0580 2/7/2012
12-0067 Main Electrical for 11-0854 2/8/2012
12-0066 Main Electrical for 11-0853 1/19/2012 3/112012
12-0057 Phone & PC System for Garage Security 1/19/2012 5/22/2012
12-0055 Main Mechanical for 11-0854 1/19/2012 6/29/2012
12-0054 Main Plumbing for 11-0854 2/2/2012 2/29/2012
12-0053 Main Mechanical for 11-0853 2/17/2012 4/12/2012
12-0052 Main Plumbing for 11-0853 2/2/2012 2/29/2012
12-0043 Main Electrical for 11-0580 2/2/2012
12-0042 New Adminstrative Offices 1/18/2012 5/18/2012
12-0024 Fire sprinklers for 11-0853 2/21/2012 3/712012
12-0023 Fire sprinklers for 11-0854 1/9/2012
12-0003 Drainage for 12-0002 1/9/2012
12-0002 Paving for 10-1035 2/1/2012
11-1290 Phone & PC system at Health center 2/1/2012 3/15/2012
11-1289 Phone System 12/23/2011 512212012
11-1251 Fire Alarm 3rd & 5th FI 12/13/2011 512/2012
11-1246 Pre Cast Panel 12/8/2011
11-1234 Data 12/15/2011 312812012
11-1233 Low Voltage 12/5/2011 5122/2012
11-1229 Outlets 12/5/2011
11-1219 Phone & PC system 12/2/2011 5122/2012
11-1216 Power and data 12/1/2011 6128/2012
11-1210 Pneumatic Tube System 3/5/2012
-21 -City Manager's Report to the Commission for December 18, 2012
11-1206 Shower pan 12/28/2011
11-1135 Outlets 1 st fl CEP 11/28/2011 11/14/2011
11-1131 Outlets Radiology 11/7/2011 11/14/2011
11-1130 Outlets Education Bldg 11/4/2011 11/14/2011
11-1129 Outlets CCU 11/4/2011 11/14/2011
11-1128 Repair raceways 11/4/2011 11/14/2011
11-1127 Outlets in waiting room 11/4/2011
11-1113 Low Voltage for 11-0382 11/4/2011 11/8/2011
11-1104 Kitchen Flooring 11/3/2011
11-1089 Main Electrical for 11-0816 1/30/2012 10/272011
11-1083 Automatic door 10/26/2011
11-1067 Roof for Energy Plant 1/24/2012
11-1032 Phone & PC system 2/2/2012 3/28/2012
11-1028 Phone & PC system 10/11/2011 3/2812012
11-1027 Outlets for IT 10/6/2011 31912012
11-1021 Pour 7 10/6/2011 11/14/2011
11-1007 Main Electrical for 11-0671 10/4/2011 10/19/2011
11-1006 Outlets & Intercom 10/4/2011
11-1004 Beam repair 10/4/2011 1110/2012
11-0977 Pour6 11/23/2011 11/14/2011
11-0964 Special outlet 9/26/2011 10/6/2011
11-0944 Pour 5 9/26/2011 11/14/2011
11-0915 Pour4 9/19/2011 11/142011
11-0865 Fire Alarm 9/19/2011 9/212011
11-0853 File Room Remodel 8/30/2011 4/12/2012
11-0852 Tem kitchen trailer 10/27/2011 4/1912012
11-0831 Shoring 3/19/2012
11-0829 Fire Sprinklers 8/26/2011 3/21/2012
11-0823 Main electrical 11-0293 9/7/2011 8/23/2011
11-0819 Main mechanical 10-1035 8/18/2011
11-0818 Med gas for 10-1035 10/27/2011
11-0816 Interior remodel for Admin. Offices 10/27/2011 10/31/2011
11-0799 Main plumbing 11-0382 9/27/2011 10/20/2011
11-0798 Duct work 11-0382 8/19/2011 10/14/2011
11-0796 Fire alarm 11-0382 8/19/2011 3/12/2012
11-0774 Relocate outlets 11-0076 8/12/2011 8/30/2011
11-0754 Main plumbing 11-0076 8/9/2011 9/12/2011
11-0739 Main electrical for 10-1035 8/1/2011
11-0696 Plumbing for 10-0818 7/25/2011
11-0686 Phone and pc system 7/11/2011
-22 -City Manager's Report to the Commission for December 18,2012
11-0678 Mechancial for 11-0435 7/5/2011 7/20/2011
11-0674 Main Plumbing for 10-1035 7/19/2011
11-0672 Phone and pc system 7/21/2011 3/612012
11-0671 New Neumatic Tube Station 7/12/2011 11/16/2011
11-0643 Plumbing for 11-0435 9/7/2011 7/27/2011
11-0640 Fire Alarm 7/1/2011 9/1/2011
11-0639 Outlets and light fixtures 6/23/2011 7/22/2011
11-0625 Sewer and water connection 6/23/2011 6/29/2011
11-0619 Phone and pc system 6/23/2011
11-0600 Interior wall and doors 6/16/2011 9/912011
11-0598 Fire sprinklers 7/12/2011
11-0580 NICU 3rd FI 6/27/2011
11-0578 Fix set & rough for 11-0293 12/28/2011 811812011
11-0567 Crane foundation 6/10/2011
11-0554 Low Voltage 11-0358 6/10/2011 6/17/2011
11-0539 Low Voltage 6th 6/15/2011
11-0536 Temp wash station 6/1/2011 6/29/2011
11-0535 Relocate raceways 2 nd FI 6/23/2011 7/112011
11-0534 Outlet for NI CU 3 Rm 13 6/2/2011 7/1/2011
11-0533 Outlets for east tower 1 st fl 6/2/2011 7/5/2011
11-0528 Cat 5 cables 6/2/2011 7/18/2011
11-0520 North tower re-roof 5/31/2011 7/16/2012
11-0489 AIC Diffuser 1/13/2012
11-0464 Fire Sprinklers for 10-818 6/17/2011
11-0443 Master mechanical for 10-0818 5/11/2011 2/17/2012
11-0435 Bathroom Remodel 5/10/2011 8/29/2011
11-0424 Data outlets 6/14/2011 6/23/2011
11-0423 ERAntenna 4/29/2011 6/23/2011
11-0422 Portable X-ray connection 4/29/2011 6/23/2011
11-0421 TV Monitor 4/29/2011 6/23/2011
11-0420 DataiComm 5th FI Main Pharmacy 4/29/2011
11-0419 DataiComm 1 st FI Main 4/28/2011
11-0418 DataiComm Medical Arts Surgery 4/28/2011
11-0417 DatalComm Labor & Delivery 4/28/2011
11-0416 Low Volt. 6th FI Pavilion 4/28/2011
11-0398 Irrigation system 4/28/2011
11-0391 Steel stairs & land 6/1/2011
11-0385 Electrical main for 10-0818 5/5/2011
11-0382 New nursery 4/26/2011
11-0378 Special outlets for 11-0173 7/12/2011 4/25/2011
-23 -City Manager's Report to the Commission for December 18,2012
11-0370 Change sprinkler heads 4/21/2011 4/21/2011
11-0366 Med gas for 11-0173 4/20/2011 4/21/2011
11-0340 Data/Comm ih Main 4/18/2011 12/29/2011
11-0339 Data/Comm Out patient Dept. 4/7/2011 12/29/2011
11-0338 Data/Comm Main 4/7/2011 12/29/2011
11-0337 Data/Comm Pavillion 4/7/2011 12/29/2011
11-0311 Mechanical main for 10-1035 4/7/2011 7/11/2011
11-0293 Remodel 1 st fl restroom 4/5/2011 9/2/2011
11-0266 Data/Comm 6/3/2011 8/23/2011
11-0249 2nd fl Fire Sprinklers 3/15/2011
11-0215 Kitchen Hood 3/15/2011 9/5/2012
11-0197 Data/Comm 12/14/2011 8/23/2011
11-0185 Electric door for Radiology 2/28/2011
11-0184 Receptacle and data outlet 2/24/2011 8/3/2011
11-0183 Data/Comm 2nd fl 2/24/2011 8/23/2011
11-0182 Comm/TV 2/24/2011 6/9/2011
11-0172 Repairs to slab in Equipment penthouse 2/24/2011
11-0162 Rebuild sidewalk to comply with ADA 5/10/2011 11/9/2011
11-0l37 3rd & 4th fl bridge replacement 5/25/2011
11-0014 High hats & dimmers 3/22/2011
10-1192 Data/Comm 1/12/2011 6/9/2011
10-1178 Data/Comm 12/28/2010 3/3/2011
10-1102 Fire sprinklers for 10-0327 12/21/2010
10-1099 Intercom 1/12/2011 6/3/2011
10-1079 Temporary canopy 12/3/2010 6/16/2011
10-1062 Shower pan 12/16/2010 12/10/2010
10-1035 ER expansion Master 11/10/2010 6/17/2011
10-0978 Storefront 7/8/2011 6/16/2011
10-0975 Fan 11/2/2010
10-0951 Fire sprinklers for 10-0732 10/19/2010 11/18/2010
10-0882 Fire Alarm for 08-1401 10/19/2010 3/9/2012
10-0864 Electrical main for 10-0264 9/21/2010 6/15/2011
10-0818 Elevator & equipment room upgrade 9/21/2010
10-0760 Electrical main for 08-1401 4/4/2010 11/21/2011
10-0694 Duct Bank 8/20/2010 6/10/2011
10-0671 Empty raceway for microwave antenna 8/6/2010
10-0660 Data/Comm 7/27/2010 8/26/2010
10-0640 3 Double wide construction trailers 7/22/2010
10-0608 Parking lot for 10-0327 5/5/2011 6/20/2011
10-0598 Plumbing main for 10-0327 8/10/2010 6/20/2011
-24-City Manager's Report to the Commission for December 18,2012
10-0591 Temporary water closet for 10-0327 7/7/2010 6/16/2011
10-0589 East tower Cafe phone & computer 7/6/2010
system
10-0583 Water connection & piping for 10-0327 7/2/2010 6/16/2011
10-0582 Med gas for 10-0327 7/8/2010 1219/2010
10-0535 Impact doors 7/8/2010
10-0523 Low voltage for 08-1401 10/8/2010 11115/2011
10-0421 Mechanical main for 08-1401 6/21/2010 11/14/2011
10-0390 Plumbing main for 08-1401 5/20/2010 11/9/2011
10-0380 Spec-outlets for 09-0963 5/10/2010
10-0341 Electrical main for 08-1401 5/3/2010 11114/2011
10-0327 Underground utilities 4/20/2010 3/11/2011
10-0264 SMH Cord Blood 11/30/2010 619/2011
09-1110 Cooling tower 7/7/2010
09-0963 5th fl Chemistry lab Equipment 3/17/2010
08-1401 Lab interior remodel master 3/11/2010 6/29/2012
4/13/2010