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5To: Via: From: Date: Subject: Background: South Miami h;Od CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM 1~i'r The Honorable Mayor & Members of the City Commission Kelly Barke! Jr., Acting City Manager, Carmen Baker, CCO~ Maria E. Stout-Tate, Special Event Coordinator December 18,2012 Agenda Item NO.:~ 2001 A Resolution authorizing the Acting City Manager to permit Yolks Blast Inc., a 501 (c) 3 non-for-profit organization to hold its event on January 20, 2013, in the downtown South Miami area on Sunset Drive, showcasing classic cars. Yolks Blast Inc, a 501 (c) 3 non-for-profit organization, has submitted a Special Event Application to hold its classic car show event on January 20,2013. For several years, Yolks Blast Inc has held their event in the City of South Miami, showcasing over 200 classic cars. As a 501 (c) 3 non-for-profit organization, Yolks Blast Inc has raised over $100,000 in its 12 year history, helping other organizations with reaching scholarship goals and lending a hand through Habitat of Humanity by assisting in the building of various homes. The applicant has paid a deposit of $600, and $60.00 for a fee application, totaling $660.00. The applicant will pay for all services rendered by the Police Department in the amount of $1,400.00 and City meters totaling $1,475.00 ($25.00 per meter per day for 59 parking spaces on Sunset Drive). The total amount for the above mentioned is $2,875.00. Payment to the City for all services and meters would be paid prior to the event. In a meeting with the former City Manager Hector Mirabile, Commissioner Harris and Mr. Steckley, of Yolks Blast Inc, it was concluded that the Public Works Department will not be involved in this event. The cleaning of the streets will be the sole responsibility of Yolks Blast Inc. Public Works Department will have a representative check to see ifthe area was cleaned to the standards ofthe City. If not, then the deposit of $600.00 will be used to cover the cost of personnel to clean up. The total amount is approximately $516.72, (1 employee including FICA). The applicant is seeking a waiver of payment for the street· closure fee. The proposed street closure fee is $325.00, (1,300 linear feet X .25). On December 13, 2010, a resolution (# 276-10-13310) approved a waiver for the street closure in the amount of $10,000. During the past year, this flat fee was modified through the Fee Schedule under Ordinance Item -Temporary Full Road and Sidewalk Closure charging .25 per linear foot (as mentioned above). Revenue: The applicant is also seeking a waiver of payment for the use of 37 metered parking spaces in the municipal lot (Lot B), located behind Chase Bank, in the amount of $925.00. Yolks Blast Inc will provide a list of entertainers/bands and any other activities occurring during this event. Logistic meetings will be scheduled with the Police and Public Works Department through the Special Events Coordinator in the beginning of January, 2013. Final billing, if waivers are approved $2,875.00; ifnot approved $4,125.00. Police 3 $1,400 Sunset Drive Meters 59 $1,475 Lot B Meters 37 $ 925 Street Closure $ 375 TOTAL $4,175 Account: Not Applicable Attachments: Proposed Resolution with attachments. 1 RESOLUTION NO. __________ __ 2 3 A Resolution authorizing the Acting City Manager to permit Yolks Blast Inc., 4 a 501 ( c ) 3 non-for-profit organization to hold its event on January 20, 2013, 5 in the downtown South Miami area on Sunset Drive, showcasing classic cars. 6 7 WHEREAS, Yolks Blast Inc, a 501 (c) 3 non-for-profit organization, has submitted 8 a Special Event Application; and, 9 10 WHEREAS, for several years the Yolks Blast Inc has held their classic car show event 11 in the City of South Miami; and, 12 13 WHEREAS, the applicant has requested permission to hold its event on January 20, 14 2013; and, 15 16 WHEREAS, the applicant has paid for the deposit fee of $600, and an application fee 17 of $60.00; totaling $660.00; and, 18 19 WHEREAS, the applicant will pay for all service rendered by the Police Department 20 in a total amount of$ 1,400.00, and City meters at $1,475.00 ($25.00 per meter per day X 59 21 meters), totaling $2,875.00 for all services; and, 22 23 WHEREAS, the applicant is seeking a waiver of the street closure fee in the amount of 24 $325.00 (1,300 linear feet X.25-closure of Sunset Drive from US1 to Red Road); and, 25 26 WHEREAS, on December 13,2010, a resolution (#276-10-13310) approved a waiver for 27 the street closure fee in the amount of$10,000; and, 28 29 WHEREAS, during the past year, this flat fee was modified through the Fee Schedule 30 under Ordinance Item -Temporary Full Road and Sidewalk Closure charging .25 per linear foot 31 (as mentioned above); and, 32 33 WHEREAS, in a meeting with the former City Manager Hector Mirabile, Commissioner 34 Harris and Mr. Stickley, ofVolks Blast Inc, it was concluded that the Public Works Department 35 will not be involved in this event. The cleaning of the streets will be the sole responsibility of 36 Yolks Blast Inc. Public Works Department will have a representative check to see if the area 37 was cleaned to the standards of the City. Ifnot, then the deposit of $600.00 will be used to cover 38 the cost of personnel to clean up. The total amount is approximately $516.72 (1 employee 39 including FICA); and, 40 41 WHEREAS, the applicant is seeking a waiver of payment for the use of 37 metered 42 parking spaces in the municipal lot (Lot B), located behind Chase Bank, in the amount of 43 $925.00; and, 44 45 WHEREAS, the applicant will provide a list of entertainers/bands and any other activities 46 occurring during this event, and logistic meetings will be scheduled with the Police and other 47 departments in early January of2013; and, 48 Page 1 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 WHEREAS, the applicant will pay the City for its services prior to the event in the amount of$4,125.00, if the City does not wave the street closure fee or the additional 37 meters, or $2,875.00 if the City does wave the street closure fee and the cost for the additional 37 meters. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Acting City Manager is authorized to approve the Volks Blast Inc event to be held on January 20, 2013, in downtown South Miami on Sunset Drive. Section 2. Payment for services by Police, including City meters and street closure fee (if not waived), and the additional 37 meters in the municipal parking lot (Lot B) (if not waved) will be paid prior to the event, totaling in the amount of $4,125.00. If the street closure fee and additional 37 metered parking spaces are waived, then the total amount paid would be $2,875.00. Section 3. The cleaning of the streets will be the sole responsibility of Volks Blast Inc. Public Works Department will have a representative check to see if the area was cleaned to the standards of the City. If not, then the deposit of $600.00 will be used to cover the cost of personnel to clean up. The approximate amount is $526.72, (1 employee including FICA). Section 4. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 5. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this __ day of _____ , 2012. ATTEST: APPROVED: CITY CLERK READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION THEREOF CITY ATTORNEY Page 2 of2 MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Liebman: Commissioner Newman: Commissioner Harris: Commissioner Welsh: SUMMARY OF EVENT This section of the permit application is intended to provide the Special Events Permit Committee with an overview of your event. Information you provide in this section is public information and may be used in developing the City of South Miami's Calendar of Special Events. Application must be submitted no less than twenty-one (21) days prior to the effective date of the event with all required documents. TYPE OF EVENT: D Filming D Charity 5(J Festivals D Celebration D Promotion Other: ___________ _ NAME OF EVENT: VOLI(5 t3 L A 5 T LOCATION OF EVENT: £,UV)£E-r 08 \ vf 5"74lJ6 -U51- (Please note: write complete mailing address, as well as name of any buildings and/or parks if applicable) Is this an annual event? 0 No ~es if yes, this is the ~annual event, previous date 2..0 10 EVENT DATE(S): cr-Ph--2 0 I zCJ I J C t ACTUAL EVENT HOURS: ~ ~/p.m. UNTIL: 41 P h'\ a.m.lp.m. (Please note: event may not begin earlier then 8 a.m. or enJiarer then 11 p.rn. in residential areas, or midnight in commercial areas) EVENT DAY(S): _----..!../_~C-=-5--'-U_Vl_O_A .... _,,)_ ASSEMBLYDATE(S): _______ SETUP/DOWNTIMES: 6§l.Ip.m. ,5" a.m.lf6j ANTICIPATED ATTENDANCE: 5006 TOTAL EVENT DURATION: q hrs 0 mins } Name:_~B~I_L_L_q_Ti_K_I<_L_~_Y __ _ Title: (00 rz () J (\141 () P, Title: _--o-F.=.-oO'--lI.-"-,{)_f_P-____ _ Cell/Phone: 7 ~ -6 ~ 0 y 64: J 5 Cell/Phone: 3 D 5 5 9 6 2 J 3 9 Email: !JUG G ) (\ m I A '(h 1 .[2 .f-{oTr" AlL) LO}.\.\Email: SrE·ct<PliOT .. )5@6V.r.1AIL.CO m NOV 29 2012 1-16 CODE ENfOf~CtMENT DIVISION APPLICANT/SPONSOR INFORMATION The applicant for the Special Event Permit must be the authorized representative of the organization/business conducting the special event. This person must be available to work with the City's Special Event Permit Committee throughout the permitting process. A professional event organizer, or other representative, may apply for the Special Event permit on behalf of the organization/business. NAME OF ORGANIZATION: VO ('kq-t3 LA5-r InC. ADDRESS OF ORGANIZATION: 5 f 6 Y L.O y'V\ tn 61<... C E: ~A i1 f 50tJT Jl m) AM >, ~LA OFFICE TELEPHONE: _...L-lo:.......=-5_-.......:6==--6~1_~~D~7-=L=-..t.cJ __ FAX: _________ _ PRESIDENT: 6f)R I c/"vt. nUt FELt) SECRETARY: CAI(L4 Yl€-Uf!{-LlJ ADDRESS: )[£</ C omt'h t-~(6 LAn€: PRES. PHONE: 305" -661-01 LY SEC. PHONE: J 0 5' ~ 6-61 -0 1 2LJ EMAIL: y·w W IlA~.f) 6)-1Jf-LL.5"ov7 Jf / h6T \ EMAIL: LAP..L4Q999®(j6:LL5CXJTl-J.1 A (~1 If the organization is a tenant and/or renter of the event location, please have the property owner complete the following: D Applicant/Organization owns the event location D I give permission for the Applicant/Organization to use my property. Comments: NOV 29 2012 Property Owner's Name: Pho e: ------------------------------------------r--- Property Owner's Address: CODE ENFORCEMENT DIVISION Property Owner's Signature: ---------------------------Date: -----------------~ Notary Signature: 2-16 City of South Miami City Manager LetterlLetter of Intent. Volksblast 2013 Vollksblast is a 403c non-for-profit organization dedicated towards fundraising and helping other organizations reach their goals. Volksblast has raised over lOOk in its 12 year history, much in part thanks to the City of South Miami with its great venue and accommodation of our events in years past. We are asking the city for this permit for Jan 20th , 2013 to put on Volksblast 2013 based basically on exactly what we have done in the past. The street closures, police, meters, and placements will be exactly as we asked for in 2010. There will be live music, a stage, over 200 vehicles, with our goal to bring tons of pedestrian traffic to the event, as well the local shops. The same team that has run Volksblast since its inception will be involved, so we fully expect to have another successful event. Thanks for your consideration of this application. Jason Walters INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date: VOLKSBLAST INC 5864 COMMERCE LN SOUTH MIAMI, FL 33143 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 30-0093255 DLN: 17053152715068 Contact Person: FAITH E CUMMINS Contact Telephone Number: (877) 829-5500 Public Charity Status: 170 (b) (1) (A) (vi) ID# 31534 Our letter dated October 2002, stated you would be exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code, and you w~uld be treated as a public charity, rather than as a private foundation, during an advance ruling period. Based on the information you submitted, our letter dated May 16, 2008 in which you were presumed to be a private foundation is hereby superseded. You are classified as a public charity under the Code section listed in the heading of this letter. Since your exempt status was not under consideration, you continue to be classified as an organization exempt from Federal income tax under section 501{c) (3) of the Code. Publication 557, TaX-Exempt Status for Your Organization, provides detailed information about your rights and responsibilities as an exempt organization. You may reguest a copy by calling the toll-free number for forms, (800) 829-3676. Information is also available on our Internet Web Site at www.irs.gov. If you have general questions about exempt organizations, please call our toll-free number shown in the heading. Please keep this letter in your permanent records. Sincerely yours, Director, Exempt Organizations Rulings and Agreements Letter 1050 (DO/CG) ~~4LJKII..J CERTIFICATE OF LIABILITY INSURANCE I UAI t: ----. 12{04{12 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND Veracity Insurance Solutions, LLC CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE 260 South 2500 West Suite 303 DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE Pleasant Grove, Utah 84062 POLICIES BELOW. www.Eve ntHe Ipe r.com INSURERS AFFORDING COVERAGE 530-477-6521 NAIC # U)lSUR!;[) INSURER A: Lloyds Syndicate 2623 AA-1l28623 Volksblast Inc 82% jason walters INSURER s: Lloyds Syndicate 623 AA-1l26623 12900 sw 1471ane rd 18% miami, FL 33186 INSURER C: INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR . CON DITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSU ED OR MAY PERTAIN. THE INSURANCE AFFORDED BY TH E POLICIES L:. ,/' DESCRIBED HEREIN IS SUBjECTTO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. POLICY POLICY INSft AODL TYPE OF INSURANCE POLICY NUMBER EFFECTIVE EXPIRATION LIMITS LTR NSRD OATE DATE A Y GENERAL LIABILITY EH-771310-554589 01/20/13 01/21/13 fACWOC:CUlc\RENCf INCLUDES. BODILY INJURY & • '$ . , f~!l~;j6'oo ~ COMMERCIAL GENERAL PROPERTY DAMAGE LIABILITY MED EXP (Anyone person) $ 5.000 ~ CLAIMS MADE OOCCUR PERSONAL & ADV INJURY $ 1.000.000 o Host Liglior Liability GfNERAL>P.GGRJ::GATf ':' ...•. ', .. ":', ''''"" $; "':'2,,4Jo 0.0 0 0 ' o Retail LiQ1Jor Liability , PRODUCTS -COMP/OP AGG $ INCLUDED o GEN'L AGGREGATE LIMIT APPLIES PER: DEDUCTIBLE $ 1.000 ~POLICY o PROJECT OLOC AUT 0 MO BILE LIABILITY COMBINED SINGLE LIMIT $ o ANY AUTO (Each Occurrence) o ALL OWNED AUTOS BODILY INJURY $ o SCHEDULED AUTOS (Per person) 0 HIRED AUTOS BODILY INJU RY 0 NON-OWNED AUTOS $ 0 (Per accident) 0 PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ON L Y -EA ACCIO ENT $ B ANY AUTO EA $ OTHER THAN ACC AUTO ONLY: AGG $ EXCESS/UMBRELLA LIABILITY EACH OCCU RREN CE $ OOCCUR o CLAIMS MADE AGGREGATE $ o DEDUCTIBLE $ o RETENTION $ $ $ WORKERS COMPENSATION AND o WC STAT. LIM. 0 OTH. $ EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECU-E.L. EACH ACCIDENT $ TIVE OFFICER/MEMBER EXCLU DED? If yes. describe under E.L. DISEASE -EA EMPLOYEE $ SPECIAL PROVISIONS below E.L. DISEASE -POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS Certificate holder listed below is named as additional insured per attached CG 20 26 0704. CERTIFICATE HOLDER CANCELLATION City of South Miami SHOULD ANYOF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION 6130 Sunset Dr DATE THEREOF, THE INSURER AFFORDING COVERAGE WILL ENeEA'JOR TO MAIL;aQ, DAYS South Miami, FL 33143 WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BIIT FAlbllRE TO 99 59 511",,1,1, IIIP 95E .19 9 BbiGATI9.1 9 R bI'BlblTY 9F A.IY Kille IIP9.1 TilE IN511RER, ITS AGEN'I'5 9R REP RE5E.ITAT I ... E5. AUTHORIZED REPRESENTAT~?d~~ ACORD 25 (2001{08) © ACORD CORPORATION 1988 INDEMNIFICATION AGREEMENT TillS AGREEMENT ("Agreement") is entereci into hy and hetween V 0 ~ f< ~ (JLfJ 51 I Y\ C. ("Applicant"), and the City of South Miami ("City") on the date on which the last of the Parties executes this Agreement. RECITALS . WHEREA~~ the Applicant has submitted a Special Event Pennit A~plication to the City for (event title) VD L 'K..5 f} LA 51 2. 0 I 3 at .5 U II 51::7 () R. ) vG (location) on (date(s» I ! "20 I ZD 13 . ("Special Event"); and WHEREAS, pursuant to of the City's Code and the City's Special Event Re'gulations, thy Applicant must execute an indemnification and hold hannless agreement protecting the City from any and all claims which may arise out of the Special Event. NOW, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: 1. The above recitals are true and correct. 2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns, harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as a result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities incurred in and about the defense or settlement of any claims, and the investigation thereof. 3. Permits for Special Events must be on event site at all times. 4. No Street shall be closed without authorization from the City of South Miami Public Works Department and Police Department. 5. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami-Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department. 6. Event areas shall be restored to equal or better condition than they were before the event started. 7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration plus a minimum of 15% for administrative fee and any additional incidental fees. . 8. Applicant must pay all fees prior to the start of their event(s). 9. Applicants that receive approval for their event more than thirty (30) days in advance shall notify the City of South Miami Special EventlMarketing Coordinator at least forty-eight (48) hours prior to start of their event. 10. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner. IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized signatory(ies) on the date set forth below and notarized. JASon (I'{/ ALTC/{5 AP CANT SIGNATURE NOTARY SIGNATURE ::5'o,,:=:AC\ "-6.\0:::, *~S::~ Subscribed and sworn before me, this 9!1 day of '\:'oJ. d-O) ¢. , a Notary Public in and for \y\,(A\V'-, ~~ Coun y, tate of \0 ,6J :#)'~ MICHELLE CALOCA ~,.: :*E MY COMMISSION #I E.E164643 8-16 EXPIRES January 29, 2016 ,com LQD ~ p J T\-A1"of.. APPLICANT'S TITLE DATE: / I /2...1 ) } z r ' DATE: South Mlaxni Florida CITY OF SOUTH MIAMI POLICE DEPARTMENT 6130 Sunset Drive, South Miami, F133143 (305) 663-6301 boO*"_ Extra-Duty Police Officers Application (nIi; 2001 A police officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra-Duty" employment. The following policies and procedures must conform in order to schedule a police officer for employment on a temporary or infrequent basis: » The' South Miami Police Department shall be the final authority in determining the minimum number of officers required to police a particular event. If more than three officers are hired, a supervisor must also be hired. The City Manager Office and South Miami Police Department will determine the supervisor to officer ratio for larger events. » The Applicant will be required to compensate the assigned officer for a minimum of three (3) hours even if the event is of a shorter duration. Currently the rate for Extra-Duty Police Officer is $40 per hour & $50 per hour for Supervising Officer, plus a $3.00 charge for radio usage for each officer. » The Applicant must compensate the officer(s) for their services at least one (1) day prior to the start of the scheduled event that the officer(s) will be assigned to. No monetary payment will be accepted. No payment by exchange of goods or services is acceptable. » If, during a scheduled event, the Applicant determines that he/she needs to extend the time an officer(s) works at the assignment, the Applicant shall compensate officer(s) for a full hour worked if the Officer(s) works for more than 20 minutes and/or less 59 minutes beyond the regularly scheduled time of the event. . » Applicant must notify of a cancellation request of an Off-Duty Police Officer forty-eight (48) hours prior to the scheduled date of service. Failure to do so will require the Applicant to compensate the assigned officer for a minimum of three (3) hours. APPLICANT INFORMATION 2&&&£ sa d2 &&IZMa 2 Cd Ld & & £&3££32£ _ 2 -La££J £ 2 iSL !Law & SidE £ i££&£ VoL<k.J I] LA 5,' I Y\ C ~Sl>Yl ivA LTtf.{) ~~~~~--~~~~--~---------------Business/Organization Name Applicant Name 5' g 6 4 < 0 rv\ly\ -ffi-cG Lt\V\ f. SOU T -14 '" IA~f)'} f: L 331 Cf 3 Business/Organization Address -City State Zip Code & J05 -6f)~ -OI?.-Y Phone Number 3 Fax Number f}vbG In fn IAr't\l @J61>T~ fHi-.66 E-Mail 77 PEP m ?FEESER T EVENT INFORMATION & 22££.&£&&21 2 __ ED. _3.LE £ £ Ed &SEll L & &. On-Site Contact Person Cellular Number VDLk5' BLAsT Name of Event Event Location '~--"I;::t"-.".,.",.,-~~~-~--, ---~ -'-7"'~y-~"'"'''.<o;.~~-' r~~_~~_ J,l~~,,~7~{;~1~~~t~~. >~~ ~~ £&tL .2.2 EL LL_ Type of Event 5006 -££ Anticipated Attendance accef.t ~n&~Ci~1 responsibilities to pay. all costs and fees associated with thi'lequest form prior to the service date(s): (A/aJ.l)-I'---. I I 2.. 76' J L . Applicant's Signature ate FOR OFFICE USES ONLY: APPROVED AS PRESENTED D DENIED NO. Office: _~3=--__ :x NO. Radio: 1\ I A: :x COMMENT: I POLICE DEPARTMENT SIGNATURE DATE 11-16 o APPROVED WITH CONDITION NO. Hours 211.!1t' f]ltl's J cv{-q~ Estimated I ) LJ 11/1 0 0 I Total Cost $ I I V(/· -- Stout-Tate, Maria From: Sent: To: Corbin, larry P. Thursday, December 06,20122:09 PM Stout-Tate, Maria Subject: RE: Review your section -provide cost estimate Attachments: image001.jpg Maria, Page 1 of2 The following is a cost estimate for the Volks Blast which is scheduled to be held on January 20, 2012. The hours will be based on the information provided in your package. Sunset Drive will have to be closed by 4:00am at the latest. 2 officers 4:00am -5:00pm(13 hrs each) @ $40.00 per hour, per officer. 1 officer 8:00am -5:00pm (9 hrs) @$40.00 per hour Total estimate for pOlice extra duty officers to cover this event will be $1,400.00 Lt. Larry Corbin, Uniform Patrol Division Sou lice Department 613( 1e Sou ___ . _______ , _ ~ 33143 Office: 305.663.6351 Fax: 305.663.6353 Email: lpcorbin@southmiamifl.gov Note: The State of Florida has a very broad public records law. Written communications, including emails, are therefore subject to disclosure to the public and media upon request based on Florida Statue #119. This email may contain confidential and/or privileged information. If you are not the intended recipient (or have received this email in error) please notify the sender immediately and destroy this email. Any unauthorized copy, disclosure or distribution of the material in this email is strictly forbidden. From: Stout-Tate, Maria Sent: Tuesday, December 04,201210:41 AM To: Corujo, Cynthia; Martinez, Grizel; Marenco, carlos L.; Corbin, Larry P. Cc: Kelly Barket; Baker, carmen V.; Landa, Rene Subject: Review your section -provide cost estimate Importance: High Good morning. Attached, please find a special events application for Volks Blast Inc., who will hold an event on January 20,2013. 12/6/2012 CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT 4795 SW 75th Avenue, Miami, FI 33155 (305) 668-7205 Fax (305) 668-7208 Application to Conduct A Special Event Function on Public Right-of-Way South Mland Florida b:h:t. fijji; 2.001 NOTE: ALL FIELDS SHALL BE FILLED. No action can be taken on this application until all questions have been answered. As set forth in Ordinance No. 21-09-2013; temporary full roadway and sidewalkclosure(N() SINGLE LANE ROADWAY CLOSURE PERMITTED) for special events, eight (8) hours max. Schedule of fees is attached. Use blank paper if you need additional writing space. PLEASE PRINT clearly, except for signature. Contact Information: !Jo L k:S!3 LAS! Inc Business/Organization Name 5 F 6 <.J co m Y"fI -CAe 6-LA Y\c Authorized Representative Name 300t~ ~lAfu1 FL ---'------ Business/Organization Address City State Zip Code 78'6 <..o~ f..435 Phone Number Event Information: (JV6G/fl lVI/AM' W i-f6-rfY\Ij)L Fax Number E-Mail tCOM Event Name VOLt.) tlLA5i 2.01] Project Location 5Uf\~6-r OR. I V6 -5"7 Aut; +0 Us1 Event Date(s) 11'-0 L 7 J Event Day( s) L Type of Event cAR .s-How Event Start Time '-g (am I pm) Event End Time Lf (am / pm) Anticipated Attendance 5060 ) , Event Setup Time (; (am I pm) Breakdown Time S (am I pm) Total Duration (include setup) I HEREBY REQUEST A PERMIT FOR THE FOLLOWING: Anticipated effects on vehicular and pedestrian traffic during Project Maintenance of traffic provisions are specific (include sketch if necessary): The following documents have been submitted with this permit application: D Site plan / sketch of event. Clearly define boundaries and linear foot of road closures. [Jt Maintenance of Traffic (MOT) for vehicular and pedestrian traffic during event. "In signing this application, I understand that separate City and/or County permits may be required for this project. Furthermore, I am aware that I am responsible for ensuring that the project is completed in accordance with the plans and specifications as stipulated in the permit approval conditions. As well as acknowledge that any right-of-way closures will require at least one off-duty 0 Icer, public works employee and barricades." JA5 OJ] fALA <-I~S I IlL 1/ J <- PRINT NAME A8 ICANT SIGNATURE I DATE NOTARY SIGNATURE FOR OFFICE USES ONLY: Permit No: ----------------- ---;--" Approvedl "C By Date r:: Permit Fee Comments Disapproved 0 0 12-16 Page 1 of2 Stout-Tate, Maria From: Martinez, Grizel Sent: Thursday, December06, 20121:36 PM To: Stout-Tate, Maria Subject: RE: Volks Blast Inc Event -January 20, 2012 For Sunset Drive from US 1 to Red road, the cost of a street closure is $325.00. As always, please inform PW when ready to go forward with the application. I would like to be able to put it in the system before payment is received. Thank you, Grizel Martinez Engineering & Construction Division City of South Miami 4795 SW75 Avenue Miami, FI 33155 305/403-2078 305/668-7208 fax www.southmiamifl.gov From: Stout-Tate, Maria Sent: Thursday, December 06, 2012 12:51 PM To: Martinez, Grizel Subject: RE: Volks Blast Inc Event -January 20,2012 Grizel, just use the closure of Sunset Drive from US1 to Red Road. Do not include the feeder streets. Thank you. Maria Elena From: Martinez, Grizel Sent: Thursday, December 06, 2012 12:48 PM To: Stout-Tate, Maria Subject: RE: Volks Blast Inc Event -January 20, 2012 The linear feet is accounting for Sunset Drive and the feeder streets. If a better description of the limits on each road were provided, a more accurate number could be provided. Grizel Martinez Engineering & Construction Division City of South Miami 4795 SW 75 Avenue Miami, FI 33155 305/403-2078 305/668-7208 fax WWVI·s.outhmiamifl~90v.~ ...... ~ ....... ~.~ .... ~ .• ~.~ ... __ ."'~"'''.''''''''~~~'' .~~ .... ~ ..•... ".~M""".""'._" __ '''.''''' ..... m ... .. From: Stout-Tate, Maria Sent: Thursday, December 06, 2012 12:06 PM To: Martinez, Grizel Subject: RE: Volks Blast Inc Event -January 20, 2012 Wouldn't the linear feet be the same as the Rotary or Chambers? Maria Elena .. _--._-------_._._------------- From: Martinez, Grizel 12/6/2012 CITY OF SOUTH MIAMI PARKING DIVISION South Miami Florida b:ed 6130 Sunset Drive, South Miami, FI33143 (305) 668-2512 Fax (305) 663-6346 fijI£' Parking Stalls/Meters Rentals Application 2001 Pursuant to Section 15 C-l (a) (2) (b) of the Code of Ordinance, "Rental Fees for Public On/Street curbside spaces (Parking space) are $25.00 per space per day, seven days per week based on twenty-four (24) hour use". VO,L 1<5 (J L.A.)} J n ( ::fit; 0 II !AlA L r-@f . . Business/Organization Name Applicant Name 5'664 c..Orh{V\{;RCE: LAnE Business/Organization Address 7r6 LO~ 6435 .{ovtH M ltltJ\) FL --~- City State ------------- Phone Number Fax Number E-Mail 3~ J Y J Zip Code Name of Event: VO Lks (J Lf1S7 J Y) C, Type of Event: cf1JZ !, H6 1.A; Purpose for utilizing parking meters: wE 116t-o rIJ aLOCI< of!..}:: ivM(-=T Or< Ano 10mb 51bG 571Sf:6 T .f .To,(JARI< Number of On/Street curbside spaces requested: Number of Day's Start a.m. End a.m. ____ curbside spaces desired: ___ Time: ________ p.m. Time: _____ p.m. (If necessary, please attach additional sheets) I hereby certify the above information is true, correct and complete as of the date of this submittal. It is understood that this applicant will be reviewed and may be adjusted periodically by City Staff; if any information should change that I shall amend or supplement this application within five business days of the change. k WJjYJl- /" Applicant's Signature ; Bate FOR OFFICE USES ONLY: DDENIED / Permit No: _______________ _ o APPROVED AS PRESENTED D APPROVED WITH CONDITION NO. Meter Days: :x::. Comment: VlItLU')~c..; a.e Su>\se:t- PARKING DI~I.~ION'SIGNATURE DATE Estimated Total Cost 14-16 ~f .!\~.;:, ~dEye Sod;ate~~ " '" <rJ Ef :!! NUf:!:\!() I~' MHl1do Y',1I!el' til S "" '" cD :T 3! EJ m Bouth Mis'l1! tW StatIOn Rail South Mlam! Southb-ound S1al!011 Rai! m Nortilbou ocr lUJ A~0# <:>v· r M\~~l C{;.lf " if" Y CD Ak,",lhj .1;;paneRe R~$!lwfa"., I'~imo'~ Ij'f,y .... ·Cle;-;njn\~ • Metro RBII H(!",,, & Paper @ @ '~0# c:>Q~ . ISlli)etia HI'lIr. ~ Salon an.;! Spa ,I( Deb Lan", Caf" & YB\'e<n lIP H Tratton~1: S('}ie !'m?r~~$1~ m Cel'v,"l.SS m ,I\pp,;lfe; y T;'i~ 1rt~h ,1I"rl:f:S elisa LaMs n n KMury'" MedltelTarlelln nRASw; .... li 13M SId." Milk; fl South Miami Perkin,? B y 8oo~~in\'illea's SW 13rd $( Willker &'\ .. x~ S';;lien" Spa \~T El ~,700 -I ::u & ~ (J) ~ (11 ""4 Sport El The 1t.3Iim' If Chef Re/M". frl .:r A(jY.~nc" Realty· ~ X~ Slh'-:.I1!:'1"Cuts SW73(dS! ~Kr.",~jn" Mld"l", ~Sw"n BIk.; & RIm -",; g ~~" n Miyllko Jap,an~~f! ff O\ltl)aCi: SIM!(OOIJse O'N.,iIlPA;:" fI New Chjn",'~NJ'I1I'1 (Il S "" _ Myra.& (/) ~ "" ~ * ~.f:. __ ~ til ~ '-" 0> 'T '.1 '" <> C> H Town I(i~choo & Sar ;xJ ?&l~HBir Cafe Pac.U$ II Mali" Grill f! , Chicke<i ;; Kil"hffi •. Il,CE Sout c , NOTIFICATION I PETITION Event Name: Va L\6 t':LA sr --~~~-=--~~---------- Event Date: ---------------- We, the undersigned businesses and/or residents, have been notified of street closures assoCiated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being approved or disapproved. !f.'3':;;:T~~C, '.:~. cf', _ ' •. , ', .. , ," ..•. ··'r oc -;-.--.• -.-'J" .:' ,;: _~.::~;? ~~"~~1ID'ff1JID.~1 , . ~.~A~~ " ·reJ·K!r-17\'~tn 'I" f'",,~tj" 'OIT£:!" , ,. "'. ,.. .' G ' " 'f G ., ~ Po '" ,~~~.p~~t£lw'l[({;;\;' !..",", "~ .. , £L· K;:? .b:.._>.. 'f' ." ~(,JLL A ~ '.0< '"' "t; 0.;;. R '!7" '"." 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"\ Y CA J-<.. \ 58~'-\ , \..J J--l S-<O. <"j?r 3 O j-(-,t.:, ~ Approved ~isapproved 0 3C,ol r ad+i~L h~if~ "5 $~ > vf.J Je+ f). '5 0)" 'b 3 0 tiL-, Approved 0 Disapproved 0 ~C\.f~ ~<A.\{'.. 5~i2-~ SLN~'f:JJ ~OS) bb l-O~OS Approved ~pproved 0 Dr'ive 6-16 L.,.' , ~ ",;;..' ------------------------------ NOTIFICATION I PETITION Event Name: Vol K,s ~ Event Date: OdDDjt3 I We, the undersigned businesses and/or residents, have been notified of street closures assoCiated with the event noted about on said date, and hereby agree or disagree tothe closure(s). We are also aware that this response may not effect this application being approved or disapproved. 6\....xc::l1Sh S.pD(-t . 6-16 (3°5) 3<g I . ~ 2Ll Approved ~isapproved proved ~Disapproved D rDisappr,oved D Disapproved D NOTlFICATION I PETITION /Event Name: Event Date: ------------------------------------------ We, the undersigned businesses and/or residents, have been notified of street closures assoCiated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being approved or disapproved. ~ 5~C(D 0/0 5 b~ h69b/ 5J 54 ~U\\~-C\ '60S ~lf~ Disapproved 0 'p lU~\\ dn\,"t-'To~f""J . ~tA Y }.?[AG\CS-s lt1~ 9ANSQt olv. Vw) Approved 8 eAVtoAJId or S~-CfL &N5f' 3Js-~Co1 O--J . sss~ ,,- GQ~ 158'OlD 3 " LPLPJ' 'App ~ 6LU'\bt:+ e. c)t1 g(p , eAV ~~ L'YJ '5 K~ Y 7? le,ct ll oll Y \._' \) ;, I ~ ~\V~~ tsAO \-efi qo Disapproved D 6-16 NOTIFICATION I PE'ITIION /Event Name: Event Date: -------------------------------------------- We, the undersigned businesses and/or residents, have been notified of street closures assoCiated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being approved or disapproved. ~\k\~ ;(;pnj@ l\~ s<{ 1"1 Svll\ "f W- CCA y et~ 70 ) b G J ')2 z 0 APproved'0 Disapproved D Approved Disapproved D ~ ~ \?'a (,0 S;1.t1~. Approved 0' Disapproved 0 C{{)~~d 305 -00 <?I ... Z <6 ~ I Approved Disapproved 0 S.~~L "::::.0W~Q ~oSr6Q-~ Approved {S] Disapproved D !ill/v bW ,,:}-'l ~ 7Yo-f;ICl Approver Disapproved 0 9ftE~~",~ YIoc"q -$"lL{o APprov~ Disapproved 0 j'\j d 0ft?7 ,.-7,0 D 0 App;oved uz( Disapproved 0 -\~~3 'B( to (" Z. -{Nh Approved ~pprovedD 6-16 NOTlFICATION I PETITION ./'Event Name: Event Date: --------------------------------- We, the undersigned businesses and/or residents, have been notified of street closures assoCiated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being approved or disapproved. Wft}£.;2{) tit S817 OPt? Cb L-, 6-16 os (9(?(- {20S, NOTIFICATION I PETITION ;fEvent Name: Event Date: -------------------------------------------------------- We, the undersigned businesses and/or residents, have been notified of street closures assoCiated with the event noted about on said date, and hereby agree or disagree to the c1osure(s). We are also aware that this response may not effect this application being approved or disapproved. ~2f~l.~::~~c" j~~~;;~~',:.tJi:i_J'·:; n ~:>:·,:'~~~:;~~~r~:~~I~:i0:~~:;~~:~~~~:;·:::.':t~~E:'L~; ·~r,~?~;:::L.::!' :~t:/ ';,~~ 2~t: }':'.~ /~ f; 1\: i':' ~;. ~;~'Y~:' :::~:~i.~i:;~!t!~};~'~};~~~~~r~l~ ·:~;_~~1,fJ0l.~A!h;J,;l??.1,~W4bi ~ . :",~~ ,':!~ "t·~ :::;:;';~!i'~J"H::~ ::;,., , ",' /:J: ""~f, . ·'r~fi;~f[~,~r l:s>.:': :~,¥ . ;"",~ :,~ 'ef.;:~"J1~,;;~~t&";)rr,~~1S~ ';;It:;t.;;r~7;~>;::i"1'1"-.~tl t:"/"E:}'; , ;, ,~.<~ ~ / ',: ;:":l;"/ft""",. M~_~~ //" " "!., "~ ,~, ~,E,:2 :~!:h,:,' ;.J ".J' ,f""" ,,', ",~}g",~+t""_ ~, ,~: \:,>:~;,'L ~~~i~t\;tl~i~;l~'Jt~~~~~Ji~~;l£~~~~~~i~~:~JFi¥~~ii:~;~:~i~~~~:~~t{~i£~!1iiBi~~~~~~,~~~3_l:~tJL=~~~;~i::j,:~r~f~l~f~:~~~i~~~~l 5j'G'I Approved d'~isapproved 0 .- JjY1;J.:J-A-J~)1L pJ ~~ ~6~Cb707A /' I t APprove~ Disapproved 0 ,J _ t !?l1.. id~'V' {(77 L77 ,St\V\ ~{·-t 'y¥ )(15- Approved 0 Disapproved 0 Approved 0 Disapproved 0 Approved D Disapproved 0 Approved 0 Disapproved 0 Approved D Disapproved D Approved 0 Disapproved 0 App~oved 0 Disapproved 0 Approved D Disapproved D 6-16 · i NOTlFICATION J PE1TI'ION Event Name: VOLYSELAsr-Vw ~Event Date: __ f).....:.-l '2_0_-_i. __ ~!_ We, the undersigned businesses andlor residents, have been notified of stn;etclosures ·associated with the event noted about on said date. and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being approved or disapproved. . I S8<f2 SUVI seJ--Dv. 30t:" If a SO/ IAor)roVE~d~DlsaPProved 0 Jennt?t I!.apqn ;>-\0\0 ,-1'40 e. To bO-.(.(.o Gfft5 cfJlfi ~ I 0 tti~ \" .~ RESOLUTION NO. 276-10-13310 A Resolution of the Mayor and City Commission of the City of South Miami, Florida authorizing the City Manager to permit Volksblast, Inc., a non-profit organization to hold its An~ual VW Auto Show on January 3~, 2011, in the downtown South Miami area on Sunset Drive; providing for an eff~ctive date. I.', '':.' WHEREAS, Volksblast Inc., a non~profit organization, has submitted a Special Event Application; and, WHEREAS, for the past years the VW Auto Show has been held in the City of South Miami, and sponsored through Volksblast, Inc; and, WHEREAS, the applicant has requested permission to hold its event on January 30, 2011; and, WHEREAS, the applicant has paid for services rendered through the Police Department in the amount of $1,449.00. deposit of $600.00, and application fee of $60.00, totaling $2,109.00; and, WHEREAS, the applicant shall pay a total of $1,475.00 for meters (59 meters X$25.00 per day), after the completion of the event; and, WHEREAS, the applicant is requesting a waiver from the City Commission of $10,000 :for the street closure; and, WHEREAS, the applicant has provided the required signature petition as stipulated by Resolution # 27 M 03-11576. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: ' Section 1. The Mayor and City Commission authorize the City Manager to approve the Annual VW Auto Show, to be held on January 30, 2011, in downtown South Miami on Sunset Drive. . Section 2. The Mayor and City Commission approves the waiver of the $10,000 for the street closure. i;' Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this December 1 3 ,2010. AYOR COMMISSION VOTE: 5-0 Mayor Stoddard: Yea Vice Mayor Newman: 'Yea Commissioner Beasley: Yea Commissioner Palmer: Yea Commissioner Harris: Yea ORM: ~ CITY OF SOUTH MIAMI Public Works Department Event Cost Estimate Submitted To: Maria Stout-Tate Name of Event: VWBlast Event Date (s): January 20, 2013 Personnel: • Sunday, January 20, 2013 (8:00AM -8:00PM) One (1) employee FICA Equipments: Grand Total: Date Prepared: $480.00 $ 36.72 $516.72 $516.72 City of South Miami 6130 Sunset Drive, South Miami, Florida 33143 (305) 663-6339 Fax: (305) 667-7806 www.southmiamifl.gov VENDOR REGISTRATION FORM General Information (all information below is required) Company Name: VoLK5" IJLA5t / n L Owner's Name: €-hB.1 Qut i\ tu~l:LiJ Mailing Address: f 2' 6lJ CO ih Ih-tr<t. [- City: 50u TN f'I1lfrf~) State: F L Zip: No. Telephone: 726 "l0 t 6lf 15 Fax: ____________ _ Contact Person: \.TA..s of) VIC L.. T £fJ..s Job Title: ____________ _ Contact Telephone: 78"£ 26 g (;<;15 Portable Phofie: ___________ _ eMail: aU?" In fh lAw}} l7libi JvI AlL' (oM Federal Tax ID: _________ _ Remittance Address (if different than Order Form Address) D.B.A (if applicable): --------------------------------- Street/P.O. Box: City: State: Zip: -------~------------- Telephone: Fax; -------------- Contact Person: Job Title: ---------------- BanI< Information (Automated Clearing House) Name of Bank: Routing Numbe'r: Account Number: I hereby authorize: 1) The City of South Miami here refer to as "The City" to deposit my invoice payment via electronic funds transfer. 2) My financial institution to credit this amount to my account. In the event that the exercise of this authorization for any reason results in an overpayment for invoices actually due and payable to me, I hereby authorize The City to either: A) debit my above-identified account for an amount not to exceed said overpayment, or B) withhold a sum equal to the overpayment from my next disbursement of supplier invoice payment. Print Name: Title: ----------------- Signature: --------------------Date: ---------------- **If vendor selects not to participate in our electronic payment program, there will be a three dollar ($3) fee to issue a check. The fee, if applicable, will be dedu.cted from the vendor's invoiced payment. Attachments (if applicable): D W-9 Form D Insurance D Price Sheet D Other: ___________ _ List the goods and lor services to be provided: X:\Fonns & TempiateWendor Registration Form Rev.2011.doc