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4To: From: Date: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM The Honorable Mayor & Members of the City Commission South Miami _tOd iim; 2001 Kelly Barkett, Acting City Manar? ' I December 11,2012 Agenda Item No.: __ "' __ _ Subject: A Resolution authorizing the Acting City Manager to expend funds not to exceed $22,218.75 to the firm of SHI International for Software Licenses; utilizing account number 615-1910-521-5205. Background: In order to comply with cns security policy we are required to implement two factor authentication for all SMPD users. The current network has no mechanism for the required authentication. Expense Account Attachments: Request to expend funds to SHI International in an amount not to exceed $22,218.75 for the purchase of Software Licenses utilizing account number 615-1910-521-5205, with a balance of $25,202.00 $ 22,218.75 #615-1910-521-5205 (Federal Forfeiture Computer Equipment), with a current balance $25,202.00 o Proposed Resolution o SHI International Quote o State Contract 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 RESOLUTION NO. __________ __ A Resolution authorizing the Acting City Manager to expend funds not to exceed $22,218.75 to the firm of SUI International Corp. for Software Licenses; utilizing account number 615-1910-521-5205 (Federal Forfeiture Computer Equipment). WHEREAS, request to expend to SHI International Corp. not to exceed in the amount of $22,218.75 for software licenses required to comply with CJIS Security Policy, utilizing account number 615-1910- 521-5205, (Federal Forfeiture Computer Equipment); and, WHEREAS, In order to comply with CJIS security policy we are required to implement two factor authentication for all SMPD users; and, WHEREAS, the City of South Miami is piggybacking from the State of Florida contract #252-001- 09-1, which expires 3/31/2013; and, WHEREAS, presently, the current network has no mechanism for the required authentication NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Acting City Manager is authorized to enter into a contract with and expend funds to the firm SHI International Corp; not to exceed the amount of $22,218.75 for software licenses utilizing account number 615-1910-521-5205 (Federal Forfeiture Computer Equipment with a current balance of $25,202.00. A copy of the contract is attached. Section 2. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 3. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this __ day of _____ , 2012. ATTEST: APPROVED: CITY CLERK READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION THEREOF: CITY ATTORNEY Page 10f1 MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Liebman: Commissioner Newman: Commissioner Harris: Commissioner Welsh: Good Afternoon, Thank you for contacting SHI. Included is the quote you requested. If you have any further questions regarding this please feel free online, click on the link at the bottom of your quote to retrieve it. Please use the following information to create an account: TOKEN: 15474 ACCESS KEY: OrangeSLG_ABC Have a great day! Bret Santucci City of South Miami Art Gimpleson Phone: (305) 663-6320 Fax: Email: idC@southmiamifl.gov Pricing Proposal 'Quotation #:6121342 Description: . Symantec/Cisco iCreated On: ,Dec-11-2012 Valid Until: Jan-10-2013 --_. -----_._. All Prices are in US Dollar(USD) Product Qty Your Price Total Symantec PGP Whole Disk Encryption -( v. 10.2) -license + 1 Year Essential Support -1 device -GOV -Symantec Buying Programs: Government -level A (5- 249 ) -Linux, Win, Mac Symantec -Part#: WA66XZFO-EI1GA 2 Cisco ASA 5500 FIPS-compliant VPN Client License -License -1 appliance -FIPS 140-2 -for ASA 5510 Cisco Systems -Part#: ASA-FPS-Cl-5510= Additional Comments 75 $85.62 $6,421.50 75 $210.63 $15,797.25 Total: $22,218.75 To process your order, you can e-mail your request to floridateam@shLcom. You can also fax it to 732-868-6055. Please include a contact e-mail address on all orders, as this is required by most vendors. Thanks! "Are you interested in increasing employee productivity, conserving network bandwidth and protecting against today's complex web -based security threats, such as malicious code and keyloggers? If so, please call us to discuss how the Websense web and email filtering product offerings can help. Or, download a free trial version today at www.websense.com/shL SHI Fed 10# 22-3009648 SHI is a Certified Minority (Asian-Pacific) Large Account Reseller, specializing in the sale and distribution of academically priced software, services, and hardware from a myriad of manufacturers ... including Microsoft, SymanteclVeritas, Adobe,Trend Micro, Corel, McAfee, Novell, HP, CA, Inspiration, Riverdeep, Kingston and more. Retrieve your quote: https:/Iwww.shidirect.com/Quotes/Quoteinfo.aspx The Products offered under this proposal are subject to the SHI Return Policy, unless there is an eXisting agreement between SHI and the Customer. Microsoft License, Maintenance, & Services 1 State Tenn Contracts 1 State ... Page 1 of 3 MYfloridaHome Contact DMS Sit~aQ Notification . .settings NotifLMe pepartm~.nt~f Man_~r:Dent,..si2ryic~~ > Business ,OQ§fations > State Purchq?ing > Vendor Information> State Contracts-,- Agreements and Price .Lists > Stgt~_T~l:.m Contract~ > Microsoft License, Maintenance, & Services Rate this Contract View Survey Results « Return. Microsoft License, Maintenance, &. Services 252- 001-09-1 Effective Period Contract Type Contract Information Contract Documents 04/01/2009 through 03/31/2013 State Term Contract • Pricing •. Contractors How to Use this Contract Frequently Asked Questions Microsoft Word -(msword 499,50 kB) PDF -(pdf 1.32 MB) Amendments and Memorandums Forms and Other Ir)formation • Lori Alberstadt Contract Administration 850-488-4945 • lorLalberstadt@dms.myflorida.com Commodity Codes 252-030 Description This state term contract includes the purchase of Microsoft software licenses, maintenance and services. The large account reseller (SHI) offers products under the Microsoft Select, Enterprise, Academic http://www.dms.myflorida.com/business_operations/state~urchasing/ven... 12/12/2012 Microsoft License, Maintenance, & Services / State Term Contracts / State ... Page 2 of 3 Select and SPLA agreements. Microsoft provides consulting services. Additional services available include software product and documentation updates and installation. Benefits • Discounts of 27.9 percent (Select), 24.6 percent (EA), 23.40 percent (Academic), and 33.33 percent (MiSC.) off of special state level D pricing • Additional discounts for large quantity orders • Statewide coverage • Toll-free access to customer service representatives • 3-year maintenance coverage • Contractor (SHI) will be happy to work with any state or local entity on early renewals of software that need to be invoiced prior to fiscal year end. If you have a renewals occurring in the latter part of 2009 but need to be invoiced now, please contact the Florida sales team at 800-543-0432. http://www.dms.myflorida.comlbusiness _ operations/state --purchasing/ven... 12/1212012 Microsoft License, Maintenance, & Services 1 State Term Contracts 1 State ,.. Page 3 of 3 Terms and Conditions I Privacy Statement I Accessibility I Copyright ©2012 Department of Management Services -State of Florida http://www.dms.myflorida.comlbusiness_ operations/state -purchasing/ven... 12/12/2012 Contractors 1 Microsoft License, Maintenance, & Services 1 State Tenn Co... Page 1 of2 MyFloridaHome Contact OMS Site Map Notification Settings Notify Me Department of Management Services> Business Operations> State Purchasing > Vendor Information> State Contracts, Agreements and Price Lists> State Term Contracts> Microsoft License, Maintenance, & Services> Contractors Rate this Contract View Survey Results « Return Microsoft License, Maintenance, &. Services 252- 001-09-1 Contractors Name CBE Code SHI P -A~ian­ International ~~nencan, Corp C t'f' d er I Ie Microsoft A -Non- Corporation Minority Florida Climate R led Utilizes c Friendly peCdYC t Authorized overage Preferred ro uc s Resellers Area Products No No No Statewide No No No Statewide http://www.dms.myflorida.com/business_operations/state-purchasing/ven... 12/1212012 AMENDMENT NO.1 To State Term Contract 252-001-09-1 Microsoft License, Maintenance, & Services This Amendment No.1 (UAmendmenf), effective as of April 1, 2012, to the Microsoft License, Maintenance, & Services Contract No. 252-001-09-1 ("Contract") effective between the State of Florida, Department of Management Services ("Department" or "Customer") and SHllnlernational Corporation ("Contractor"). Department and Contractor are collectively referred to herein as the ·Parties.· All capitalized terms used herein shall have the meaning assigned to them in the Contract, unless otherwise defined herein. WHEREAS the Contract was originally entered on April 1, 2009 with Contractor for the proviSion of Microsoft License, Maintenance, & Services. and is sche~uled to expire on March 31, 2012; and WHEREAS in accordance with Section 4.26 ofthe State Term Contract No. 252- 001-09-1, upon mutual agreement, the Customer and the Contractor may renew the Contract, in whole or in part, for a period that may not exceed 3 years or the term of the contract, whichever period Is longer; and THEREFORE, in consideration of the mutual promises contained below, and other good and valuable consideration, receipt and sufficiency of which are hereby acknowledged. the Parties agree to the following: 1.0 Contract Renewal. The Department hereby executes its renewal option pursuant to the provision of Section 4.26 Renewal of Contract, Section 5.16 Pricing, and in accordance with Section 287.057(13). Florida Statues, for one year and is hereby renewed effective April 1, 2012 through March 31, 2013. 2.0 Reporting Requirements. Section 5.9, of Contract No. 252-001-09-1, is superseded and entirely replaced with the following: 5.9 Sales Summary Reports Each Contractor shall submit a sales report on a Quarterly basis. Reporting periods coincide with the State Fiscal Year: • Quarter 1-(July-September) • Quarter 2 -(October-December) • Quarter 3 -(January-March) • Quarter 4 -(April-June) Each Quarterly Sales Report must be in Excel format and shall include: • Contractor's Name and contact information as required on the Department of Management Services "Contract Quarterly Report" • Detail of time period covered by included data • Total sales including detail of list price and contract price • Transaction detail will include: Page 1 of3 Failure to provide quarterly and annual sales reports, including no sates, within thirty (30) calendar days following the end of each quarter (January, April, July and October) and/or contract year may result in the contract supplier being found in default and cancellation of the contract by the Department. Upon request, the Contractor shall report to the Department, spend with certified and other minority business enterprises. Reports must include the period covered. the name. minority code and Federal Employer Identification Number of each minority vendor utilized during the period. commodities and services provided by the minority business enterprise, and the amount paid to each minority vendor on behalf of each purchasing agency ordering under the terms of this contract. Initiation and submission of the Contract Sales Summaries are to be the responsibility of the Contractor without prompting or notification by the Contract Manager. The Contractor will submit the completed Contract Sales Summary forms by email to the Contract Manager. 3.0 Employment Verification. Pursuant to State of Florida Executive Orders Nos.: 11~02 and 11-116, Contractor is required to uti./ize the U.S. Department of Homeland Security's E-Verify system to verify the employment of all new employees hired by the Contractor during the contract term. Also, Contractor shall include in related subcontracts a requirement that subcontractors performing work or providing services pursuant to the state contract utilize the E- Page2of3 V13rify sY:J·tem to. verify er!lploym<,.mt of ali fl'.,)W e(,(lpICiy\~es hired by tile !3:ubc:ontn::ctor during the c(mtract t8rm. 4.0 §crutinized Company List. In executJng this Gontr;z;cJ., Contractor certifies that it i:s not listed on either the Scrutinized C,ompanies with Activities in Sudan List O( the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Liif'J, created pursuant to section 215.473, Florida Statutes. Pursuant to section 2ll17.135(5), F.S., Contractor agrees the Department may immediately temlinate this contract for cause if the Contractor is found to have submi'lted a false certification or if Contractor is placed on the Scrutinized ComptSnies with Activities in Sudan List or the Scrutjniz~~d Companies with AGth;~ies in the 1J'tl-n Petroleum Energy Sector List dUf'ii1l~ rrle tern) of the contract. s..o Preferred Pricing. The ConrrGlcimagrees to submit to the ~artmel1i.. at least annually. an affidavit from an aut.horlzed representative attestil'l.g that the Ccmtl'actor is in (;{,mpiI1;mce with the preferred pricing pro\/lsk:m, in Section 4(b) of"formPUR 1000. 6.0 Warrant of Authority.. Each person signing this Amendment warrants that he or she is duly authorized to do so and to tnnd the re!£pective party. 7.0 Effect: Unless otherwise modified by this Amendment, all terms and conditions co!1.~ned in the Contract shall continue in fun forc~ and effect. State of Florida, Department of Man By: __ ..1_ ~_ '~~..g::.~::::::::s; Name: Keltv Loll, C.P,M. __ Chief Procurement Officer & Title: Director of State Purchasing Date:--»-{3_l-f_~ __ _ Approved as to form and legality , i 8 C./ ~ L_~ ~ Office of the Gene a Counselj/ v' Department of Management Services SHI International Corporation: .. ,;»~(. /.(>? ?l-~_~)_~. ____ _ By< i,.._._'_-::::.'''''='~ . '71.' I '-7 ' Named_._!( ell '-;.. \' I I :)e /! c l. Title: r',)i[ (C~~\--s£ .s L £ ~J ~_"",_A>-_ .. "'V'.-_ .. _." ___ .' ___ " __ "--_"' __ '_ oate:_--.3J)'2-/17--_____ _ 3/q / i&\.. 110 t : .. Date Page 30f3 CONTRACT THIS AGREEMENT made and entered into this 12 day of December ,2012, by and between the City of South Miami, a Florida municipal Corporation (hereinafter referred to as "City") and SHI International Corp., (hereinafter referred to as "Contractor"). WITNESSETH: WHEREAS, the State of Florida solicited bids, pursuant to Exhibit "State of Florida Contracts awarded to SHI International" (hereinafter referred to as "Exhibit 1 "), for various information technologies, products and services; and WHEREAS, the State of Florida, after completing a competitive bidding process, awarded contracts pursuant to Exhibit 1 to SHI International; and WHEREAS, the City of South Miami desires to utilize the State of Florida contracts pursuant to Exhibit 1, and pursuant to authority of the City of South Miami's own city charter. NOW, THEREFORE, the City and the Contractor, each through their authorized representative/official, agree as follows: 1. The City desires to enter into a Contract for various information technologies, products and services, under the same terms and conditions as the agreements between Contractor and the State of Florida which contracts are listed in Exhibit 1. 2. The City has reviewed the contracts and agrees to the terms and conditions and further agrees to the fair and reasonableness ofthe pricing. Contractor hereby agrees to provide such services under the same price(s), terms and conditions as the contracts found in Exhibit 1, a listing of State of Florida Contracts copies of which including any amendments thereto, is attached hereto and made a part hereof by reference. 3. All references in the contract between Contractor and the State of Florida shall be assumed to pertain to, and are binding upon Contractor and the City of South Miami. IN WITNESS WHEREOF, and as theduly authorized act of the parties,the undersigned representatives of the parties hereto have caused this instrument to be signed in their respective names by their proper officials and to be attested by their respective Clerks the day and year first above written. ATTEST: CITY OF SOUTH MIAMI By: ____ ~------__ --____ --__ ------__ By: Maria M. Menendez, CMC City Clerk Read and Approved as to Form, Language, Legality and Execution Thereof By: ----:::c---::-:::-- Thomas F. Pepe City Attorney SHI International Corp. '""111>-1-#11; 'i .• r'l t11O'i/( By' J/~~' ..... . . --~--------------------- Natalie Slowik Contract Specialist City Manager Exhibit 1 "State of Florida Contract Listing Awarded to SHI International" Mainframe and Other Software #252-500-09-1 Expires: 5113/2013 Microsoft Government Contract Pricing # 252-001-09-1 Expires: 3/31/2013 EMC State Contract #250-000-09-01 Expires: 9/7/2013 HP State Contract #250-000-09-1 Expires: 9/7/2013 Xiotech State Contract #250-000-09-1 Expires: 9/7/2013 State Contract 252-030-09-ACS (Symantec, McAfee, Adobe, Trend Micro, Oracle and Corel) Expires: 5/1/2013 Microsoft Academic Contract Pricing #252-001-09-1 Expires: 3/31/2013