9To:
Via:
From:
Date:
Subject:
Background:
Expense·
Account
Attachments:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Kelly Barket Jr., Acting City Manager, Carmen Baker, COO
Maria E. Stout-Tate, Special Event Coordinator
South Miami
hO,.
AII·America City
'IIU'
2001
November 20, 2012 Agenda Item No.: '1
A Resolution authorizing the City Manager to permit South Miami Rotary, a non-
profit organization to hold its 29 th Annual South Miami Rotary Art Festival on
February 23 & 24, 2013, in the downtown South Miami area on Sunset Drive.
South Miami Rotary, a non-profit organization, has submitted a Special Event Application
to hold its 29th Annual Arts Festival on February 23 & 24,2013. For the past 29 years, the
South Miami Rotary Art Festival has been held in the City of South Miami, and sponsored
through South Miami Rotary.
The applicant has paid a deposit of $600, fee application of $60.00, Over the Street Banner
Request of$300, and Pole Banners of$300, totaling $1,260.00.
The applicant will pay for all services rendered by the Police ($7,730.00) and Public Works
($6,354.69) in a total estimated amount of$14,084.69.
The applicant has attached a copy of Resolution #155-03-11705, revising a policy related to
to requiring signature petition from businesses as previously established through
Resolution # 27-03-11576, and according to this resolution, the South Miami Rotary
will not have to obtain signatures for this event according the above mentioned resolution.
Resolution # 85-06-12226, waives the requirements which were established in
Resolution #27-03-11576. In accordance to Resolution #85-06-12226, dated June 6,
2006, "Mayor and City Commission agree to close Sunset Drive for the annual event",
and "Rotary shall not be required to reimburse the City for lost parking revenues. "
Resolution # 01-11-13315, dated February 18, 2003, and Resolution #229-11-13543, dated
December 20,2011, with a waiver of the fee for the street closure.
The applicant is seeking a waiver for the street closure. The proposed street closure fee
is $625.50, (l,251 linear feet X.25 = $312.75 X 2).
Final approximate billing in the amount of$14,084.69, will be given to the City upon
completion of this event. (This amount does not include the fee for street closure).
$14,084.69
Not Applicable
Proposed Resolution with attachments.
Page 1 of 2
RESOLUTION NO. ________________ 1
2
A Resolution authorizing the City Manager to permit South Miami Rotary, a 3
non-profit organization to hold its 29th Annual South Miami Rotary Art 4
Festival on February 23 & 24, 2013, in the South Miami downtown area on 5
Sunset Drive. 6
7
WHEREAS, South Miami Rotary, a non-profit organization, has submitted a Special 8
Event Application; and, 9
10
WHEREAS, for the past 29 years the South Miami Rotary Art Festival has been held 11
in the City of South Miami, and sponsored through South Miami Rotary; and, 12
13
WHEREAS, the applicant has requested permission to hold its event on February 23 & 14
24, 2013; and, 15
16
WHEREAS, the applicant has paid for the deposit, application, Street and pole banner 17
fees, totaling $1,260.00; and, 18
19
WHEREAS, the applicant will pay for all services rendered by the Police and Public 20
Works Departments in an estimated amount of $14,084.69; (Police $7,730.00 and Public 21
Works $6,354.69), and, 22
23
WHEREAS, the Resolution #155-03-11705, revising a policy related to the requiring 24
signature petition from businesses as previously established through Resolution #27-03-11576 25
the South Miami Rotary will not need to obtain signatures for this event; and, 26
27
WHEREAS, Resolution #85-06-12226, dated June 6, 2006, waives the requirements 28
established in Resolution #27-03-11576, “Mayor and City Commission agree to close Sunset 29
Drive for the annual event”, and “Rotary shall not be required to reimburse the City for lost 30
parking revenues”; and, 31
32
WHEREAS, Resolution # 229-11-13543, dated December 20, 2011, waives the 33
requirements for payment of the fee for the street closure for this event, and; 34
35
WHEREAS, the proposed street closure fee would be $625.50, (1,251 linear feet X .25 = 36
$312.75 X 2), if not waived. 37
38
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 39
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 40
41
Section 1. The Acting City Manager is authorized to approve the 29th Annual South 42
Miami Rotary Art Festival event to be held on February 23 & 24, 2013, downtown South 43
Miami on Sunset Drive. 44
45
Section 2. The Acting City Manager is hereby authorized to allow payment on the final 46
billing for the Police, Public Works and street closure (if not waived) upon completion of the event 47
in the approximate amount of $14,710.19. 48
Page 2 of 2
1
Section 3. If any section clause, sentence, or phrase of this resolution is for any reason 2
held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not 3
affect the validity of the remaining portions of this resolution. 4
5
Section 4. This resolution shall become effective immediately upon adoption by vote 6
of the City Commission. 7
8
9
PASSED AND ADOPTED this ____ day of _____________, 2012. 10
11
12
ATTEST: APPROVED: 13
14
___________________________ _________________________ 15
CITY CLERK MAYOR 16
17 READ AND APPROVED AS TO FORM, COMMISSION VOTE: 18 LANGUAGE, LEGALITY AND Mayor Stoddard: 19 EXECUTION THEREOF Vice Mayor Liebman: 20 Commissioner Newman: 21 _____________________________ Commissioner Harris: 22 CITY ATTORNEY Commissioner Welsh: 23
24
RESOLUTION NO. 229-11-13543
A Resolution authorizing the City Manager to permit South Miami Rotary, a
non-profit organization to hold its 28th Annual South Miami Rotary Art
Festival on February 25 & 26, 2012, in the South Miami downtown area on
Sunset Drive.
WHEREAS, South Miami Rotary, a non-profit organization, has submitted a Special
Event Application; and,
WHEREAS, for the past 28 years the South Miami Rotary Art Festival has been held
in the City of South Miami, and sponsored . through Soutbt Miami Rotary; and,
WHEREAS, the applicant has requested permission to hold its event on February 25 &
26,.2012; and,
WHEREAS, the applicant has paid for the deposit, application, Street and pole banner
fees, totaling $1,260.00; and,
WHEREAS, the applicant will pay for all services rendered by the Police and Public
Works Departments in an estimated amount of $13,506.69; (Police $7,244.00 and Public
Works $6,262.69), and,'
WHEREAS, the Resolution #155-03-11705, revising a policy related to the requiring
. signature petition from businesses as previously established through Resolution #27-03-11576
the South Miami Rotary will not need to obtain signatures for this event; and,
WHEREAS, Resolution #85-06-12226, dated June 6, 2006, waives the requirements
established in Resolution #27-03-11576, "Mayor and City Commission agree to close Sunset
Drive for the annual event", and "Rotary shall not be required to reimburse the City/or lost
parking revenues"; and,
WHEREAS, the proposed street closure fee would be $625.50, (1,251linear feet X .25 :::::
$312.75 X 2).
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The Mayor and City Commission authorize the City Manager to approve
the 28 th Annual South Miami Rotary Art Festival event to be held on February 25 & 26,
2012, downtown South Miami on Sunset Drive.
Section 2. The City Manager is hereby authorized to allow payment on the final billing for
the Police, Public Works and street closure upon completion of the event in the approximate
amount of$14,132.19.
Section 3. If any section clause, sentence, or phrase of this resolution is for any reason
held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not
Page 1 of2
Res. No. 229-11-13543
. affect the validity of the remaining portions of this resolution.
Section 4. This resolution· shall become effective immediately upon adoption by vote
of the City Commission. .
,
PASSED AND ADOPTED this 20tbday of December ,2011.
I.',
;.:
ATTEST: APPROVED:
~~Ql'~ TYCLERK ..
tJf? /C/4JWJ
~AYOR
COM1v1ISSION VOTE:
Mayor Stoddard:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Palmer:
Commissioner Harris:
Page 2 of2
4~O
Yea
absent
Yea
Yea
Yea
To:
Via:
Via:
From:
Date:
Subject:
Background:
Expense:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
South Miami
~
llU..J1mutfoa CIW
'111l'
2001
The Honorable Mayor & Members of the City COmmission
HectorMirabile, PhD, City Manag\lf /1" .t( . .
Carmen Baker, Chief Coordinating Ofucer/Code Enforcement Manager
Maria E. Stout-Tate, Special Events Coordinator
December 20,2011
A Resolution authorizing the City Manager to permit South Miami Rotary,
a non-profit organiz~tion to hold its 28th Annual South Miami Rotary Art
Festival on February 25 & 26, 2012, in the downtown South Miami area on
Sunset Drive.
The South Miami Rotary, a non-profit organization, lias subm~tted a Special Event
Application to hold its 28th Annual Arts Festival on February 25 & 26, 2012. For
the past 28 years, the South Miami Rotary Art Festival has been held in the City of
South Miami, and sponsored through South Miami Rotary.
Attached is a C<?py of Resolution #155-03-11705, revising a policy related to
requiring signature petition from businesses as previously established through
Resolution #27 w 03-11576. Accordingly, the South Miami Rotary is not requited to
obtain signatures for tl:ll.$ event.
As per Resolution #85-06-12226, of June 6, 2006, "Mayor and City Commission
agree to close Sunset Drive for the annual event', and "Rotary shall not be
required t9 reimburse -the City for lost parking revenues".
The applicant paid for the deposit ($600), application ($60.00), and Street
($300.00)! and pole banner fees ($300.00), for a total of$l,260.00.
In addition, the applicant is subject to the following fees totaling $14,468.19:
Police: $7,244.00
Public Works: $6,262.69
Street closure: -$625.50 (l,251 linear feet X .25 = $312.75 X 2)
Final·bill in the estimated amount of$14,132.19 will be issued upon completion of
the event.
$14,132.19
\ . RESOLUTION NO. __ 0_1_-_11_-_1_33.15
A Resolut~oll of. the Mayor and City C<Jmmission of the City of South
Miami, Florida authorizing the City Manager to permit Soutb Miami
Rotary~ ~ non~prafit organization to hold itS .:nth Ann.ual South l\~iam,i
Rotary Art Festival on February:26 & 27, 2011, in the downtown Sonth
Miami area on Sunset Drive; providing for an effective date.
. . WHEREAS, South Miami Rotary, a non-profit organization, has su.bmitted a
Special Event Application; and,
WHEREAS, for the past 27 years the South Miami Rotary Art Festival 'has been held
in the City of South Jv1:iami, and sponsored through South Miami Rotary; and,
WHEREAS, the appl1cant has requested permission to hold its event on February 26
& 27,2011; and, .
WHEREAS, the ~pplicant has paid for the deposit~ fee application, Over ~tl'eet
Banner ~equest, Pole Banners, and partial payment towards Poli~ anti Public Works"
Departments, totaling $5,260.00; and,
WHEREAS, the applicant will pay for all services rendered by the Police and
Public Works Departtnents in an estimated amount of $10,006.69, to be paid upon
completi(}U.ofthe eveIlt; and,
WHEREAS, The applicant has attached a copy of Resolution # 155-03~ 11705,'
revising a policy related to requiring signature petition from businesses as previously
established through Resolution # 27~03-11576; and
WHEREAS, According to this rel?oh~tion, the South Miami
Rotary will not have to obtain signatures for this event according the above mentioned
resolution; and
WHEREAS, Resolution # 85-06-12226" waives the requirements which were
established in Resolution # 27-03-11576. In accordance to Resolution #85~06-12226,
dated June 6, 2006, "Mayor and City Commission agree to close Sunset Drive for the
annual event", and "Rotary shaIl not be required to reimburse the City for lost parking
revenues". '
NOW. THEREFORE, BE IT 'RESOLVED BY THE MAYOR AND CITY .
COMMIsSION OF TEE CITY OF SOUTH MlAMI, FLORIDA:
Section 1. The Mayor and City Commission authorize the City Manager to
approve the 2ih Annuaf South Miami Rotary Art Festival event, to be held on February
26 & 27,2011, Ul downtown South Miruni 'on Sunset Drive.
. .
Section 2t The South Miami Rotar)' v;1jJ1 pay the City of South Miami an
Z1-03-11S75
(2)
Section 6. All otg$izations sponsoring approved specie! events using publw property or public
streets within the City of Souih Miami which have been anoca~ monetmy gran'ls in the adopted
City BUdget, should pay for the reqttiroo reimburSement from the designated monetary grant.
Seetion 7. This resolution shan be effective innn'ediately after the adoption hereof . .
PASSED AND ADOPTED this 18th ~ day of Feb;ruary .>2003.
ArrEST: . I .L $~~ MAYOR
Q)mmission Vote: 5-0
Mayor Feliu Yea
Vice Mayor RnsS~n Ye.a
Co~i()n Bethel Ye.a
Commission McCrea Yea
Commissioner W'l$C.Ombe Yea
-'
RESOLUTION NO. 155-03-11705
A lmSOLUTION OF m MAYOR AND CITY COMMISsiON
OF THE CITY OF SOUTH M1AMI, ru..olUD~ )lO))lFYING
RES01AJTION NO. 21.$-US1{i. REL.4.TED To SPECIAL
E'\"ENTS~ IN OlIDER TO REVISE A .POLIcY REbATED TO
ImQUrRlNG A SIGNA'fU.RE PE'lT110N FROM BUSINESSES
IMPACTED BY A SPECIAL :EVE1'IT; F:ROVIDlNG AN
EFFECllVE DATE. .
WlIEJlEAS, pubHc property and public street locations within the City df South Miami ~ used
by OIganizations fur special events which are ~neficial to the City and its residen~; ana
WHEREAS; the City Commission at its Febl1lary I 8~ 2:003 adopted R('}solution No. 21-03~ 11576
which ~t'furth policies on :funding special events; qosts for special events~ and policies to be followed by .
organizations sponsoring special events within the Cit¥; and
W.IIER.EAS, Section 4 of Resolution No. 27...();3Ml1.576 sets forth a poHcy requiring a ~ignature
petiticin of buSinesses impacted by a street special !Went ;sud
. . .
W1:I.EREAS~ the City Commission desires to claritY the above policy by specifYing that ~rtain
long standing special events are exempt from the poliyy pertaining to a signa:rore petition of businesses
impacted as setforth.i'n Section 4 of Resolution No. 27..{}3-11576. .
NOW~ THEREFORE,:BE IT .RESOLVED BY m .MA~OR AND crrY COMMISSION
OF Tf.IE CITY OF SOUTlIMlAMl, FLOlRD.A,.AS JrOLLOWS:· .
Section 1. That ~on 4 of Resolution No. 27-03-11576 wh1C~rortli a poiibJnequiring-a------
signa1tlre petition of businesses im~cted by a streetspectal event ~ ·i~ hereby ~ended to read:
~Section 4. AU organizations sponsoring an approve;d speoial event which closes a public street
within the City of South Miami, must provide. in advance. a petition signed by ~ majQtity of
businesses fuclng the street amcted by 1h~ approved Special event.. Ibis rwnirement wiU not be
~ired bX the fullolXing sPAAW events:
. Red S~et Memhants AssQc. Saf~~treetHaIlo~~ {Oct. 31,2003}
(Nov 1 & 2. "2003)
~'sfarade oftJte Elves Parade ~. 1~2QO~l.
=Cu1=tru:8l=~:..=::;=·=rs_"C"""Q=un=o=iI-:--___ ,.::.Art=_'_'E=¥PO= ____ __'(=Jan=_'. 3 & 4, 2~Q1l
Martin Luther King MLK EaradefBv~t (Jan. 10. 20041.
Miami Hernld Total Health (Jan. 18, 20M}
................. ,
Red ful!met Merchants Assoc. At.ts & Crafts Show. . (Feb. 21 &. 22t 2004)
:ltJs. No ... · 85-06-12226
WHEREAS!' R.otm.y sha11 coordinate with the South :Miami Police
Departm.em regarding scheduling and coordinating the event and ensurlng proper
" securltyforfue event; and,
WBERAS" R.ofary shaIlnot be required to pay any additional.rental Charges
to the GUy for'the.special event,. but, may be required ro pay for noo6ssaI:y cleat-up
services; an4
$ WHEREASlI Rofmy shall not be required to reimburse the C'lty for lost
patking revenues; ~~ ,
WEEREAS:> the Mayor and'City Commission desttc to, provide '"!n .. :k.inil"'
assistance to the RoUpy by providing police smvicesto the Rotary fur the amnIal
event; and,.
WB:E.REA~ Rataty shall be requited to obtain pu&liq liability insu.ra:n.ce
coveffige~ which policy sbaIl name the cl1y as an additional msured for tile date~
times and location of the spOnsored even~ in'the amount o;f$4000,OOOl> prior 1'.0
the event date.
WBBREAS, the Mayor and City Commission desire to wtd.ve the
requirements of resolution 27"(}3 .. 11576 for tbis event;. and .desfre to rename 1he
event 1ite "South·Miami Rotary ArtsPestival."
NOW THEREFORE BE IT RESOLVED BY 1lIE MAYOR AND
CITY COMMISSION OF THE CITYOFSOum~FLORIDA;
Semon I, The above whereaS olauses ru:eincorpOraf:ed by reference.,
,Section 2.. This resolnti~n,sbaU 11!k'e eifectimmediately upon approval..
PAS~ AND ADOPTBDthls ,~"tf day of-----,:~~~-z.
Page2of2
'RESOWTIONNO. 27-03-11576
, . '
A RESOLUTION OF 'J;'RE.MA.YOR,AND CITY CO:M:M:r.ssION
OF n:n;:'cm OF SOU'!'HM!4ML,FLOlUDA, RELATED TO
SPECIAL EVENTS~ s:E1TING FORTlIAPOUCY ON FUNDING
SPECIAL E.vENTs AND cOsTs ASSOCIATED ~SPECIAL
EVENTSANl>; PROvIDING AN EFFECTIVE DATE.
~, public prop~ and pu~c street locaticms Within fue City of Sooth Miami are used
by organizations for special events which are beneficial to the City and its residenm; and
~ .such special events may ~uire City services and resources to be e:q>ended in order
to proVide security) cle.an UVt banner hanging, street blo~ng~ oovering of patking meters; and "
WHEREAS,. 1he Mayor and City Commission desire set ,forth 8: polioy requiring reitnbuI:Sement
to the City for aU revenues lost or ~~s made ror special events. .
. . ... .
NOW, TB.EREFORE, BE IT RESOLVlID BY mE MAYOR AND Cl.'I'Y COMMISSION
OF TIm crrY OF sotirRM1Al\11, FL01RD~ AS FOLLOWS:
Section 1. All o~ons sponsoring approved special events using public property or public
streets within the City of South, Miami must: reimburse '!he City for all City revenue loses~ and
City'expenditures associated with the approved special e\fent.
Section :to. Ail organmmons sponsoring special events using public property or public streets
within'the City of South Miami must receive appr~vaJ by resolution from the South Miami City
gf:r2:~tc:~:=~t:S~1~~:~dfu!~socl=~:fu~ ::~~~d:!e
Section 3 .. The resolution ~soribed in Section 2 above may also specify an additional monetary
oonfrlbulion to be made by the organization to the City; the resolution shall specifY as how the
additional monetary contribution is "to be used by the City.
Section 4. All organizations sponsoring an approved special event which closes a pllbIic street
within the City of South Miam~ . must provide in advancet a petition signed by a majority of
.businesses facmg the street affected by the appr~ed special event.
S~tion 5. AU organizations. sponsoring approvtif special events using pub-lic property or public
streets within the City of South Miami must agree in writing as to pay the actual the amount of
City revenue loses and final City expenditures associated with the approved'special event.·
Pg. 2 of Res. No.. 155-03-1"1105
. ~tion 2. This resolution shall 00 effective immediately after "the adoptlon hereof.
PASSEDANDADOPTEDthis 16th. ,;day.of September ~ 2003.
ATIEST: _d+
REAP AND APPROVED.AS TO FORM:
~/·b.~!(p&
~
CITY ATIORNEY
Commission Vote:.
MllyorFeUn
Vice,Mayor Russ~n
cOmmission Beth~i Yea
Commission M~rea . Yea
Co~missil)ner Wiseombe Ye~
SAYIE:\Comm ltems\2003\9-16-03\Resolution sPec Events Revlsion 9-1().()3.doo
,"
i~ ... •
,0 • ""
:::.. • ..... J. ...
RESOLUTION NO. 85-06 ... 12226
A RESOLUTION OF TIm MAYOR AND CITY COM:MISSION
o t
. OF THE CITY OF· SO!JTH MIAM4 FLORIDA:. RELATWG TO
. WANING REQUIREMENTS OF RESOLUTIQN ·27 ... 03-1i516
FOR THE ROTARY CLUB OF SOUTH MIAMI· FOR THE
-EV.B.NT. SPONSORED BY THE .ROTARY CLUB" WHICH
EVENT SHAlL BE NAMED J$ SOUTH iv.rrAMI ROTARY
:ARTS FESTIVAL; PROVIDINU ANEFFECT.fVEDATE.
--_ ...
WHEREAS:> the; Mayor and City Commission of1he City of South :Miami.
deSire to contiime to encourage the existence of1h6 annual South Miami Arts and
-t Crafts Festival; and,
WBERBAS~ far tile past 22 years ·the Red Ro~d Me.rcham~s Association
(RCSM and. RSMA) sponsored the Sou.th.~ Arts and Crafts Festival; an~ . .-
WBEREAS,. RCSM and RSMA are no longer interested in sponsoring the
event; and, .
.HH----·--WBEREAS,fue-Ruta1:y-CInb-of--South--Miami (Ro.tary}would·liketo ..
---:-----CODtih'tle ·me eV~s!fo~oti:he-event,-and-haVe-the-event-xeoognjzed-as-an-flmn;!al,.....-----
event snppcnted by the Mayor and CitY Comrirlssion; and;
:.
i
f J-
i I
WBEREAS~ if the Mayor and City Commission agree~ the Rotary woUld
. like to rename the event the ~Sou:th .Miami Rotary Arts Pestival;":t an~ . "
HO:' fil.·WBEREAS~ RofutjTw61:dd . like the city's annual ·~eCial event PenDn:
. policy adopted ~r resolution. 27-03-11576" -to be. wmvedas to this flnnmil event, , as iile art fustival1las been a long standing event and popular event in the City; mid, .. -
<: ~ ~, the city shall annually allocate funiIg to support the city's ""in-
kin~' police services for the event; in order to assist with defraying the costs· of the
Rotary"s efforts to !sponsor1D.e ~t; and,
-.
. ~ WHEREAS" the Mayor and City CommisSion agree to close Sunset D1;ive
farilie annual event; ~d,
Additi~ shown by mderlin,i;;lg and deletions sho-wn by ev~
I
-[
. j
-I
I
-1
t
j
I
I
SUMMARY OF EVENT
This section of the permit application is intended to provide the Special Events Permit Committee with an overview of your
event. Information you provide in this section is public information and may be used in developing the City of South
Miami's Calendar of Special Events. Application must be submitted no less than twenty-one (21) days prior to the
effective date of the event with all required documents.
TYPE OF EVENT: D Filming 1-S<l/cha~y D Festivals D celebration'
DPromotion Other: Ili<J r;:S7IVNL
NAMEOFEVENT:St?t!1/1 p1//hd/ ;<071ftOlj 1lt2/ ~S/lt/#L.
LOCATION OF EVENT: t;UrfS E T f)/tt v1:, 6kr~t:rp-'rI lA g Z -r,e/.?V /OtJ?tl)
(Please note: write complete mailing address, as well as name of any buildings and/or parks if applicable)
Is this an annual event? D No 00 Yes if yes, this is the ~q~nnual event, previous date :V2S"'-:J;J2~ 2.-
EVENT DATE(S): ;2 J2'~-2./24 J:26 13 EVEN~ DAYJ~):_fdrtdJ)&y ,t S:~/y..J)~~/ I '.&.M .45li o ~te"£<:.t:rpnc,y,-f..?--?;O~o13-C>.. "7 IW' ol 1'1'1 h' ACTUAL EVENT HOURS: / () .... ..:>Ifr a.m./p.m. UNTIL: / [) &1'1 _ ~ ;4/?? SII ,yj)~.m./p.m.
(Please note: event may not begin earli en 8 a.m. or end later then 11 p.rn. in residential areas, or midnight in commercial reas)
ASSEMBLY DATE(S): M(!;;J f'f*e '" e lDOWN TIMES: 10 @JP.m.~JP.m
'£.4l-/<!.eow/y & INn·-~ pm
ANTICIPATED ATTENDANCE: ~ clu) TOTAL EVENT DURATION: 1 0 hrs mins
;~~jEtihl,'~§)~l~':A\~i(~i;~~~"1:~if.{§i' " . .' . . . .,:. ','.-",0" -" •••• ':
;. • c _ ~ ~_... " ... ~ _ "' ... ", h ~ ~ ~ -_ __ .~ _ _ _ "
Name: rnlc,,!-h1--l2L tOl (./~ S
Title: <;; "/K C {) --61l.D11Y r4; V 6tC
Cell/Phone: 3Ds' .. ';L8'3. -b?-3S-
Name: vJl7 rf[)V L/f-P/l)l/S
Title: r-::;::'-f;nU4t:.r eO/J?/YI l"TrEk C;IJ;4/Il.,
Cell/Phone: ''3D~-106 <3--~tk~
Email:t,C.eMy¥'oW Q/cR.LJ'flo?Lt£ -/Y·.(?r
lilIJ uk is Q S !'/&:J II IO.z; ;!Jr'!' frJn "v~J -,:: u &L 0D LL 1:... --G tJ c:;): u4-cL,.'Hi 1-+ rP r:6a
;it!2M 17../ /11/ jffpuj tJr;USk. Sfi{j)kd7,~ F!L '[:.-/5 Z/)c//o Tr' P-12/z:,S +-&n~">~s
-ro ~/2..D i""" 5·tf.. G-J2;:}j)): t5-rtiO;:IY'IS ~'t.-<;'fJ;::"C.rIJJkL'i ,N"Sott71-fQlII7/Yl/
tVf:;.1..-,L ~" ill>tI!OI'lcI(j ... J"'· -r-Y%--e.£)U/f/t., /t--rO UIY/)/J';'G-r::o/l. ~T/~k/L
tG 0 1/f1Z t/ p"e 0...[ j;-C 'I S; ,'" __ --< . <";. (-S ~ _ / .. ~ .A/Lrlr;-7S ( 16""' '1::'oo{) ·vGtY'Dv/l.':f:» rn tL~/C. ~ r/-!G~ ~ ,))-1-/161 ro/Z. f: ~ 14'6 1'1'.) r C;l~~;' ~ <1 ~f'oft;L~noD») fJll~ r/Jlf) /60D rll~ S()tJJtfiO lL eO!; rll$ J ~v-t ~...--v-/ f b-ut---'
I-I to
APPLICANT/SPONSOR INFORMATION
The applicant for the Special Event Permit must be the authorized representative of the organization/business conducting
the special event. This person must be available to work with the City's Special Event Permit Committee throughout the
permitting process. A professional event organizer, or other representative, may apply for the Special Event permit on
behalf of the organization/business.
NAME OF ORGANIZATION: ~O1/l; 6JII/y1J11YUJry f) DU rlf ;11/$1/. ~~JlrJi/l}IFJrr1r
ADDRESS OF ORGANIZATION: PtJ j)f)yIHtPCffJ"3, ~/{trll/JJI)/#(/, h· ~'S zq.3
, ,rJo DfhJ(D TI}{J)@g, (..,qr?/ qoJ g1 ilvdV£j #~'I; ~rnl ,.'}n1'1 'FL-, 3~l?-3-
OFFICE TELEPHONE: FAX: ------------------------
· .. ~Il~~~JB\{~i~ ;~)~JJt~~'(~}i~!,@1~r~~Lt~~ ~~i!ID/?p)~':}~ti~if'A~~~;$~:§1;,l:g)Ktifii~~t~~ff~(~~f" ',' "
~ "_ ~ _ ~ _ _ _ ~ _ ~_ .,"''',....~ :: -_. " ---~ -~ ~. -----_-" ~ --.,0-' _ '" " ~ _, _ ~
y:::ys. T/V?}1. Cl-)/lJn
PRESIDENT: l< ~t2[:-rl VA{'~ t= LL SEGRttTAR¥: \N ~rfD,lj L(}pj i:)lA.s
, tt %' 0 I PI rr;::: vIZ I V k
ADDRESS: W$£I KEIY[)I/LL Bf)PtlCT l-/oSPlTA(, 1'}11{\) FC. '53/<f3
q S-~ ':) q w I b 2.. I~ A-Iff; J fY11 fTrYl I, F L, 5 OS I ~ '.t-
PRES. PHONE: ? ~ &, .. ;)] 0 _04 J? ~ 6 EMAIL: l.(are(YVCA-(i)b¥1)&Th .. za.J rh .. fYeJr
yti-S n V /I<-. effrl//(.·
&E€. PHONE: ?;06 -'G:, ~ 3-"} 3 ~ C, EMAILW ~~C¥ /Cdc.L$' e hpJ 5:04 . nt.d".
If the organization is a tenant and/or renter of the event location, please have the property owner complete the following:
!yD"} MPC,/C/JL56& D Applicant/Organization owns the event location
D I give permission for the Applicant/Organization to use my property.
Comments:
Property Owner's Name: ~ /7 y, t.9.f! gDttt'h l/J}IJ}!V)/ Phone: __________ ~
Property Owner's Address:
1= ~ Em E 'I ~ .. 1I,.",,~1
, '
OCT 1 8 2012 Property Owner's Signature: ---------------------------~ Notary
Sign~ture:
2-16
INDEMNIFICATION AGREEMENT
«;i?u/"H-
TillS AGREEMENT ("Agreement") is entered into by and between '-I b-;{ D 1412
("Applicant"), and the City of South Miami ("City") on the date on which the last of the Pa
RECITALS
~ tlrio ,:1 no " 1~1 ,
ies executes this Agre ment.
WHEREAS, the Applicant has submitted a Special Event Permit Application to the City for (event title)
61~lIr/-ltYJl/.JM lf1orrJ12lj J}/2 r Fr:~T1\h1UitCUrfSP:-71J1-?'vtJ-(location) on
(date(s» Utf/lt(!J/l-:fe 2r'rtlt ;J.4-i,,)L)a. ("Special Event"); and WHEREAS, pursuant to of the City's Code and the
City's Special Event ~gulations, thy Applicant must execute an indemnification and hold harmless agreement protecting
the City from any and all claims which may arise out of the Special Event.
NOW, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good
consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows:
I. The above recitals are true and correct.
2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns,
harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as a result of
the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or
loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities
incurred in and about the defense or settlement of any claims, and the investigation thereof.
3. Permits for Special Events must be on event site at all times.
4. No Street shall be closed without authorization from the City of South Miami Public Works Department and Police
Department.
5. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami-Dade County
standards and any additional requirements by the City of South Miami Public Works Department and Police
Department.
6. Event areas shall be restored to equal or better condition than they were before the event started.
7. If all restoration work is not performed within 30 days of work completion, the City of South
Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration
plus a minimum of 15% for administrative fee and any additional incidental fees. .
8. Applicant must pay all fees prior to the start of their event(s) .
. 9. Applicants that receive approval for their event more than thirty (30) days in advance shall notify the City of South
Miami Special EventlMarketing Coordinator at least forty-eight (48) hours prior to start of their event.
10. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner.
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized
signatory(ies) on the date set forth below and notarized.
f'l& ~ C( {A./~(1J¢ ~ffi\ff'rarvfE A~I.~ ff~ ~ \~~~~~~~~~
Subscribed and sworn before me, this q day of ~~~ '0 () i L... ,a
Notary Public in and for rrLL'?try...,.-09.J)&,.
Cou nty, State of/:r--'-""""'-'="'-~="--__ A~j ._~/~~--------
Signatur (NOTARY PUBLIC)
8-16
DATE:
DATE:
Notary Public State of Florid.
Pansy E Graham
My ~ommisaion eE093432
EXPfl"8S 07/1512015
-
I
!
I
CERTIFICATE OF LIABILITY INSURANCE.
All Active us Rota\)' Clubs & Districts
Attn: Risk Management Division
1560 Sherman Ave.
Evanston, lL 60201-3698
The Certificate Holder is included as Additional Insured where required by written and signed contract or
pennit subject to the terms and conditions of the General Liability policy, but only to the extent bodily injury or
property damage is caused in whole or in part by the acts or omissions of the insured.
CERTIFICATE HOLDER
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
ACORD 25 0105)
CANCEU.ATION
SIiOULD AllY Of'"I1m ABOVE OOSCRIBED I'OLIGIES lIE CJ\IICa.I.EI) IIEFORE
11ili ~ DAlE TIIEIlEOf'. HOTICI! wv. lIE DELIVERS) III
~wmtllEPOUCYPROVISIONS.
• All rights reserved
CITY OF SOUTH MIAMI POLICE DEPARTMENT
6130 Sunset Drive, South Miami, Fl33143 (305) 663-6301
Extra-Duty Police Officers
Application
South lVllalnl
Florida.
b:ft*_ 'fiji;
2001
A police officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra-Duty"
employment. The following policies and procedures must conform in order to schedule a police officer for employment on a
temporary or infrequent basis:
~ The' South Miami Police Department shall be the final authority in determining the minimum number of officers required to police a
particular event. If more than three officers are hired, a supervisor must also be hired. The City Manager Office and South Miami
Police Department will determine the supervisor to officer ratio for larger events.
~ The Applicant will be required to compensate the assigned officer for a minimum of three (3) hours even if the event is of a shorter
duration. Currently the rate for Extra-Duty Police Officer is $40 per hour & $50 per hour for Supervising Officer, plus a $3.00 charge for
radio usage for each officer.
~ The Applicant must compensate the officer(s) for their services at least one (1) day prior to the start of the scheduled event that the
officer(s) will be assigned to. No monetary payment will be accepted. No payment by exchange of goods or services is acceptable.
~ If, during a scheduled event, the Applicant determines that he/she needs to extend the time an officer(s) works at the assignment, the
Applicant shall compensate officer(s) for a full hour worked if the Officer(s) works for more than 20 minutes and/or less 59 minutes
beyond the regularly scheduled time of the event.
~ Applicant must notify of a cancellation request of an Off-Duty Police Officer forty-eight (48) hours prior to the scheduled date of service.
Failure to do so will require the Applicant to compensate the assigned officer for a minimum of three (3) hours.
APPLICANT INFORMATION
III nMiL £ ad . bS. 2. 2 .22L L =a.£&
{{{)()JIZ~ (bttrrOf}'nor{ OfSDl.i1H (I) 1tJtr21 ~r\D
Business! rgamzatlon Name Applicant
.~ 0 j/fhJ (l::! .:JfJ co. rr,S
L fhOiDtf~ .S1/V/1L IJtJllltf/.C~JG
arne W~ LD-fo Idw@ ~ ~ ~.H'Q-t-
Bu lness!Orgamz~~i9n Addre~~ ( I.
&,4 01 ~ Ii) g r':'-' ~ ff'~ T
~ t v+, 'Fe o,? ~~ rqp
hone Number Fax Number
EVENT INFORMATION
db ELL &. La 2& lL LE
City
E-Mail
5F7
La. 2 &&2 E 2&
Vy f;/y.D1:, L fVP I D L{ S. UlS,.. t, (, 0 -?-3 ~ (;
On-Site ontact Person Cellular Number
$tOLtTt-f mn4-rYlJ R07~ 11121 E#71I/.4$t/rYS?T J);ZI v£r
Name of Event Event Location
State Zip Code
57
J a £. 3d 22
5:"/11;;-;£7 f'"Es TJP'/JL
Type of Event
3,q ODD
Anticipated Attendance
D APPROVED AS PRESENTED D DENIED D APPROVED WITH CONDITION
NO. Office: :x::. NO. Radio: :x::. NO. Hours -------
COMMENT: ------------------~~------------------_r~~~~
POLICE DEPARTMENT Estimated I
SIGNATURE DATE Total Cost a..;$ ______ •
11-16
CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT
4795 SW 75th Avenue, Miami, FI 33155 (305) 668-7205 Fax (305) 668-7208
Application to Conduct A Special Event Fun~tion on
Public ~ight-of-Way
S9t.{tl, Mt'!l;rnl
Flo rId lil
2001
NOTE: ALL FIELDS SHALL BE FILLED. No action can betaken on this application unlilallquestions have been answered. As set forth
in Ordinance No. 21-09-2013; temporary full roadway and sidewalk closure (NO SINGLE LANE ROADWAY CLOSURE PERMITTED) for
special events, eight (8) hours max. Schedule of fees is attached. Use blank paper if you need additional writing space. PLEASE PRINT
clearly, except for signature.
Contact Information:
--=-S-=-d--'-'.14_r1'-.:.JI_' --,,--/'.-"..nL-tf."'-J'JWlLLL'<-' ~R=-:D~1 tr.,-,-~ =7t-,-,;;' ~,,---~4::...c" 72 __ -</,--' -J.f~::t~fll/ i9 t: ,tV P-riD t..; .£ /411; D uS
Business/Organization Name _ Authorized Representati~e Name
f:l) 1S t,)!' U30q~~ ~l< 1/!ml/l:;YJ~( -r;c ',=$'2,2 IJ.. S
Business/Organization Address City State Zip Code
30S--ll,3 -~'75' b 1-I!€M~il( [(1) y,A-fS' @!. k,; ... {>jl fjE)'(, 1f,~ ~ ry-e r.
E-Mail Phone Number Fax Number
Event Information:
Event Name CoW r /-/ /Yl1/J-p1/ ,t(. lJ f fl12y /l/t r ,;;: £';; 1W 11 L-F ,£ Z; £' 51 tG )r/ jJ T
Project Location /.) <: T '1D /l"£ D f2 0 I) i) () Fi ~~y IY r: ;£ f' D J2 I V t:::,
EventDate(s) ;;')91>-~/~4)"L.o J3 EventDay(s)S;~yc!&..<.., Type of Event stah;:', Fh'/7{.
Event Start Time /D ;Jr1/} @ I pm) Event End Time 0 (am I ®> Anticipated Attendance 5,0.1 irz-~ 0
Event Setup T',me 1~~a'}.., I pm) Breakdown T,'me /" ~ (:,.~' _~<..o",--__ (am~ Total Duration (include setup)
I HEREBY REQUEST A PERMIT F=OR THE FOLLOWING:
Anticipated effects on vehicular and pedestrian traffic during Project Maintenance of traffic provisions are specific (include sketch if necessary):
The following documents have been submitted with this permit application:
gJ Site plan / sketch of event. Clearly define boundaries and linear foot of road closures,
D Maintenance of Traffic (MOT) for vehicular and pedestrian traffic during event.
"In signing this application, I understand that separate City and/or County permits may be required for this project. Furthermore, I am aware that I am
responsible for ensuring that the project is completed in accordance with the plans and specifications as stipulated in the permit approval conditions. As
well as acknowledge that any right-or-way closures will require at ,east one off-dut officer, lic W(;)rks employee and barricades."
Approved!
Disapproved By
-4--? / {)-if -I 2. ~~~~~~~~~~~~--~----DATE
Date
Notary PubliC State of Florida
Pansy E Graham
Expires 07115/2015
"'C r:: o
()
12-16
Permit Fee
Permit No:
Comments
I
--------------------------------------------------------------------------------------------------------------------------------------------------,
lOCA nON MAP
NOT TO SCALE
e;.-
.c
:
" .;
CITY OF OF
MASTER
SOUTH
METERS
MIAMI
" .;
tl,\Sfcn
WINN
DOWNTOWN
'lASTER
!tHER
AREA
SOUTH MIAMI
MUNICIPAL
GARAGE
~-----------------------------------~ : S.W. 741h. TERR. It)
r---------------------------------~
SUNSET
Il'ilIlKllfO
S.W. 74,'h. TERR. r--------------, .;
N
Scale 1"=100'
PLACE
741h. ST.
flowen
PIZZA
w
FOOD ::I
SPOT z
w
> «
L-_____ ~ _____________________________________________________________________________________ ~
CITY OF SOUTH MIAMI PARKING DIVISION
6130 Sunset Drive, South Miami, FI33143 (305) 668-2512 Fax (305) 663-6346
Parking Stalls/Meters Rentals Application
South Mhnnl
Florida
2001
Pursuant to Section 15 C-l (a) (2) (b) of the Code of Ordinance, "Rental Fees for Public On/Street curbside
spaces (Parking space) are $25,00 per space per day, seven days per week based on twenty-four (24) hour use" .
. [)t/IYO/JrIOTt 0 ~OUi7llvJ/WJ/J1 Wfr'f'lDy LJA1lIDU-S
Applicant Name
Business/Organization Address
~o 5' <-tt ~ -7~t.t
5b Urt+ /YJ J vtrYJ ,
City
------------------
Phone Number Fax Number
£L
State Zip Code
(If necessary, please attach additional sheets)
I hereby certify the above information is true, correct and complete as of the date of this submittal. It is understood that
this applicant will be reviewed and may be adjusted periodically by City Staff; if any information should change that I shall
amend or supplement this application within five business days of the change.
:!t~. ~t~(Ld~~
FOR OFFICE USES ONLY: Permit No: -------------------D DENIED D APPROVED AS PRESENTED D APPROVED WITH CONDITION
NO. Meter Days: :x::: NO. Meter: ___ _ :x::: Daily Fee: ___ _
Comment:
--------------------~I$----~I
PARKING DIVISION SIGNATURE DATE Estimated Total Cost
14-16
_ .. _---------------_._--
\J =:!lanal ~~uth MitlD'Ji n,~ttn:'Y :Jl~t l!'~st~tll
~ 2~-South . ---:J--t+-Miami . Saturday, February16 & Sunday, Februaryl'7 lOa.nt.-6 p.nt.
South Miami
Hospital
CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT
4795 SW 75th Avenue, Miami, FI33155 (305) 663-6350 Fax (305) 668-7208
Special Event Pole Banner Application
South MiamI
Florida
.:x:ftt:::l
ffili'
2001
This application must be fully completed and submitted with REQUIRED attachments such as: copy of a public liability
insurance policy and copy of the design with the banner dimensions listed. The $300 per 10 poles fee also include the
installation and removal of banners.
ORGANIZATlON HOLDING EVENT _ -.. _. -
Phone Number
WE}..f\'~Yl4PI D J:? <&) J?;EI-.~~L}J({ I ~~
E-Mail
EVENT& BAN~ERINFORMATION _ __ ---_
"' 'C 7-:-]/ llJ/9G Event Date: ~) Z 3 .-V-Jr.:t 41.2£) I 3 ~LW~~~~~~~~~~~~~~~~~~~=-___ ~ ~ I
-''''''-=-''-----'--'~...L_____''''''___''c..L..:-=--+--__'''__'''__:.=----'T--'O'''-· ---1.212=,-" £ft::"-O,,,---,IZ-=:.Z-,,-O-,-,IC}-,-,G~___ Event Type: C;; /It;:: K-T F /) //z,
Approximate Installation Date: thru ';2 -":1.-4 -rs Total Duration: 14-oI~.g
Banner SizelDimension: Pole Banner Description: -------------------------
>-Applicant understands that the Banner(s) Installation Period is an estimate. Installation and removal dates are based on workload.
>-Applicant agrees to pickup banner(s) within seven (7) days after the event. The city may discard the banner(s) after the specified period.
>-Applicant understands the installation location(s) are approximate location(s). The installation location(s) islare based on site availability and
degree of difficulty. The City is not responsible for the cQndition of the banner(s) during this period.
"The applicant agrees to hold the City of South Miami, free and harmless from aI/liability-that may be adjusted against it
and to reimburse the City for all expenses of litigation in connection with the defense of claims as such liability and claims
may arise because of negligence in the performance of the operation, se ce, .!2r act for which the permit was issued."
~4L?Wt>-J PR'(JAJ rli2tD {)5 la r-9;:r{ 2--'
FOR OFFICE USEONL.Y:' Resolution NO. ----------------------o APPROVED AS PRESENTED D DENIED D APPROVED WITH CONDITION Permit No, _______ __
Installation Date: Removal Date: Work Order NO, -----------------------------------------------Comment:
------~--------------------------~I$---------
PUBLIC WORKS SIGNATURE DATE Estimated Total Cost
16-16
Presented by
First
L
National
Bank
Of
South
Miami
I'
I CERTIFICATE OF LIABILITY INSURANCE.
_ ....
525 W. Mmtroe, Suite 600
cmCAGO IL 60661
(312) 669.{i900
All Active US Rotary Clubs & Districts
Attn: Risk Management Division
1560 Sberruan Ave.
Evanston, lL 60201-3698
The Certificate Holder is included as Additional Insured where required by written and signed contract or
penuit subject to the tenus and conditions of the General Liability policy, but only to the extent bodily injury or
property damage is caused in whole or in part by the acts or omissions of the insured.
CERTIFICATE HOLDER
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
ACORD 2010/t15)
SHOUlD ANY Of 11IE ABOVE DESCRIBED I'OLICIES lIE CJ\lICaLED BEFORE
1'ffil ~llOH DATE THEREOf. IfO'TICe WIll. lIE DELIVERED IN
ACCORDANCEwmt'fIIEPOLICYPR01IISIONS.
• All rights reserved
Internal Revenue Service
Director, Exempt organizations
Rulings and Agreements
Date; NOV 1 0 2004
Rotary Foundation of South Miami, Inc.
c/o David Jacobs
Department of the Treasur,y
P.O. Box 2508
Cincinnati, Ohio 45201
Person to Contact:
Karen Chao -#31003
Contact Telephone Numbers:
877-829-5500 Phone Toll-Free
513-263-3756 FAX 6401 SW 87th Ave., Ste. 204 (
~iami, FL 33173 {~ g\ -r;cr 7
Dear Sir or Madam: ..
Federal Identification Number:
65-0366159
This modifies our letter dated October 27, 1993. In that letter we
determined that your organization is exempt under section SOl(a} of the
Internal Revenue Code, as an organization described in section 501{c) (3)
We determined that you were not a private faun;!",!:!.:::::. -;.;: :...~~.:.::-: ::.i.:s.c meaning of
section 509 (a) of, thp C'~=~ !",-,-,=--"::,,,, yuu were an organization described in
:;;:::.: '--..:.~.::::::. :":;S ia) (<::) of the Code.
In your letter dated October 2004, you indicated that you wished
consideration for classification as an organization described in section
509(a) (3) of the Code. Based on the information you provided, we have
determined that you meet the requirements for the requested foundation
classification. Accordingly, we have granted your request and modified
your foundation status to reflect an organization described in section
509(a)(3).
Since your exempt status was not under consideration, you continue to be
classified as an organization exempt from Federal income tax under section
50l(c} (3) of the Code.
Grantors and contributors may rely on this determination until the Internal
Revenue Service publishes notice to the contrary. However, if you lose your
section 509(a) (3) status, a grantor or contributor may not rely on this
determination if he or she was in part. rE~sponsi hIe for I or was aware of I the
act or failure to act that resulted in your loss of such status. or acquired
knowledge that the Internal Revenue Service had given notice that you would
be removed from classification as a section 509(a) (3) organization.
Because this letter could help resolve any questions about your exempt
status and/or foundation status, you should keep it with your permanent
records.
If you have any questions, please contact the person whose name and
telephone number are shown in the heading of this letter.
Sincerely,
o:~ ~~?\.X~
Lois G. Lerner
Director, Exempt Organizations
Rulings and Agreements
PO Box 430953
South Miami, FL 33243
October 8, 2012
Hector Mirabile, PhD, City Manager
City of South Miami
Dear Mr. Mirabile,
With this letter I am delivering to the city a package containing the Special Event Permits
Application Packet and related documents for the 29 h annual South Miami Rotary Art Festival
February 23-24, 2013.
Enclosed are checks in the amount of $60 for the Special Event Application Fee, $600 for the
Security Deposit, and $300 for the installation and removal of our street banner and $300 for
the installation and removal of the 7 pole banners.
We request that in the Resolution drafted for the Commission you please include waivers from
the following sections of Ordinance 15B:
6.3 Which requires us to obtain signatures of approval from a majority of the business
affected by the street closure.
6.4 Those provisions pertaining to road closure costs and lost parking revenue
6.6 The requirement that costs of police and any other department employment be paid
prior to the permit being issued.
As you know, all of these waivers that we request are in keeping with the long standing policy
of the City of South Miami which has always recognized the value to the city of the South Miami
Rotary Art Festival. We bring approximately 30,000 visitors to the city over a two day period,
many of whom return throughout the year to spend money in the downtown area.
Kindly note that overall net parking revenues increase in South Miami as a result of both the
Chamber and Rotary Art Festivals. The thousands of patrons that visit the festivals fill up the
municipal parking garage and other metered locations throughout the Town Center that
typically would not be filled during the same hours of operation.
Profits from our festival are used to fund an annual college scholarship for a South Miami
student. We have been giving scholarships to needy children in South Miami for at least 20
years.
Our free dictionary and atlas project in conjunction with the Miami-Dade Public library System
awards over 3000 dictionaries and atlases to South Miami 3rd and 5th grade students,
respectively, as well as to several at-risk schools throughout the county.
We would be happy to innumerate some of our other projects which vary according to needs of
the community and the world not the least of which was the lighting of Rotary Field at Murray
Park in South Miami.
Prior to 2011 the City of South Miami provided grants to non-profits such as Rotary to help
defray Police and Public Works expenses incurred. Last year we understood that you had
budget problems, but continued to show the City as a sponsor in our publicity in hopes that you
will be able to return to that status when budget allows. The city has always recognized the
value of our art festival to bring many return visitors to South Miami raising awareness of all
that the city has to offer.
Should you have any questions, please contact me at wendylapidus@bellsouth.net or call 305-
663-7366.
Very truly yours,
~.&jh~~~-,
Wendy G. LaMdus j
Festival Committee Chair
South Miami Rotary Art Festival
Rotary Foundation of South Miami
PO Box 430953
South Miami, FL 33243
October 9,2012
Hector Mirabile, City Manager
City of South Miami
Dear Mr. Mirabile,
With this letter I am informing you of our intent to once again serve beer at the 29th annual
South Miami Rotary Art Festival February 23-24, 2013.
At the present time we are negotiating with more than one vendor to determine our best
course of action regarding the beer sales. We will either have a fully insured vendor who is
licensed to sell beer, or we will sell the beer ourselves after obtaining a license and additional
insurance.
In addition, we will be having a reception in the Food Court on Saturday night from 6:30 pm-
8:30 pm. We plan to have local restaurants show off their wares in a sophisticated party
atmosphere.
When we have more definitive plans for these two items, we will notify the city.
Should you have any questions, please contact me at wendylapidus@bellsouth.net or call 305-
663-7366.
Very truly yours,
~~4tM
Wendy G. L,jidus
Festival Committee Chair
South Miami Rotary Art Festival
Rotary Foundation of South Miami
South Miami Rotary Art Festival
PO Box 430953
South Miami, FL 33243
October 8, 2012
The South Miami Rotary Art Festival would like to request permission to display 7
(seven) light pole banners in the City of South Miami for the 2013 South Miami Rotary
Art Festival. The light pole banners would be displayed on within the downtown South
Miami area on Sunset, SW 73 rd St. and or SW 74th St. as determined in consultation with
Public Works. Installation of the light pole banners would be on as close to the festival as
possible in compliance with the rules of the City of South Miami, and removal of the
banners would be after the festival, which is February 23-24,2013, as soon as Public
Works is able to do so.
Banners will be delivered to the City by AAA Banner and Flag Co. no sooner than seven
days prior to the festival.
Thank you for your consideration.
Sincerely,
Festival Chair
305-663-7366
CITY OF SOUTH MIAMI
Public 'Vorks Department
Event Cost Estimate
Submitted To: Maria Stout Tate
Name of Event: South Miami Rotary Arts Festival
Event Date (s): February 23 and 24,2013
Personnel:
• Saturday, February 23,2013
(5:00AM to 7:00 PM)
One (1) Supervisor -$42.00 @14 hours
Four (4) employees -$40.00 @14hours
• Sunday, February 24, 2013
(7:00 AM to 9:00 PM)
One (l) Supervisor -$42.00 @14 hours
Four (4) employees -$40.00 @14 hours
FICA (Saturday and Sunday)
Equipmentll\1aterials:
• Barricades
• Garbage Bags
Grand Total:
Date Prepared:
I (J II 7 ;; Z--
I
$ 588.00
$2,240.00
$ 588.00
$2,240.00
$5,656.00
$ 432.69
$6,088.69
$174.00
$ 92.00
$6,354.69
Stout-Tate, Maria
From:
Sent:
To:
Subject:
Corbin, Larry P.
Friday, October 26,20123:19 PM
Stout-Tate, Maria
Cost Estimate (Rotary Art Show)
Attachments: image001.jpg
Maria,
Page 1 of 1
The following is the cost estimate for the 2013 Rotary Art Show. This isan estimate of cost for extra-duty police
personnel which will be required to cover this two day event.
-
Saturday:
0300hrs-2200hrs: 22 supervisor hours
61 Officer hours
Overnight:
2200hrs-0600hrs: 8 Supervisor hours
24 Officer hours
Sunday:
0600hrs-2100hrs: 15 Supervisor Hours
52 Officer hours
Cost for extra-duty supervisors @ $50.00 per hour x 45hrs ($2,250.00)
Cost for extra duty officers @ $40.00 per hour x 137hrs ($5,480.00
Lt. Larry Corbin,
Uniform Patrol Division
Sou
613(
lice Department
Ie
Sou. "33143
Office: 305.663.6351
Fax: 305.663.6353
Email: Ipcorbin@southmiamifl.gov
Note: The State of Florida has a very broad public records law. Written communications, including emails, are
therefore subject to disclosure to the public and media upon request based on Florida Statue #119. This email may
contain confidential and/or privileged information. If you are not the intended recipient (or have received this
email in error) please notify the sender immediately and destroy this email. Any unauthorized copy, disclosure or
distribution of the material in this email is strictly forbidden.
10/29/2012
7
CITY OF SOUTH MIAMI
PL~GDEPARTMENT
6130 Sunset Drive, South Miami, Fl33143
305-663-'6326
Banner Request Application
ECE' m"'i= .. m·ij'~
OCT 1 S 2012
Planning and Zoning
Department
Application for the purpose of requesting approval to display banners over public streets promoting events
as set forth in Ordinance No. 10-07:"1911; LDC Section 20-4.3(N) Attached
Name of Not for Profit .
Organization . /lolA r{)f{a. /O!Y 0 . a II!--S~tt1l1 V" /-M?I /26"/.~ /lie
Address of .. d . .
S't)~rfl /f}{~
;.:::-~s '/'1 VF1G
Organization .C1 0 J:) fh!/.J) ;J ~o &.f
. .. 6 4:0 I g t-O <? lit tit! £ dI:k>'f Jrt 1 lbU4 ELI b3.1 ~ '3> . .
Contact Person '\.N1<rl Dlj L HIDCl S
Title m n u /Ie. C,oQ4 #tITlE£-r;;(fo~ :so s -6 6 3, -':{3 ~,
Briefly describe event for which you wish to display a banner in South Miami.
Event date(s) :> .... j %.; J ~ Lo "it -,!) H-';'" / 3
Dates banner to be displayed. 2. -I I -J'3 to::> -<)... ~ -,. '!
6'K8o qt;rt~~T· j)/2/IJ;C
jOo .~
A fee of per banner is req uired to cover cost incurred by the city to hang and remove
the banner. M
Received by _---:;....::... (J¥-=tW..;...· ----'L'-'-ibi-+"-h-'-~_'__'_tt...;;.t ___ Check # ______ _
ATTACHMENTS REQUIRED: Proof ofInsurance· Rec'd~
Banner Design (including wording) Rec'd ..
~ Banners will be displayed 10-14 days before the advertised event takes place;
baimers will be removed by the City after the end· of the special event.
~ Banner Specifications -30 Feet long X 3-4 Feet Wide, 60 Feet of % nylon rope with
hookS and the banner must have vents.
City Commission Approval Resolution No. ________ Date __ --'-__ ~
Date ------City Manager
(To be signed by City Manager following approval by City Commission)
E
OCT i 8 2012
Planning and Zoning
nt'M'1I~~%"'1el1t k~""f"if<P~i ~(! fl .. ~
City of South Miami
PUBLICWORKS & ENGINEERING DEPARTMENT
4795 SW 75th Avenue
Miami~ FL 33155
Tel. (305) 663-6350 Fax (305) 668-7208
THIS APPLICATION MUST BE COMPLETED AND DELIVERED
TO PUBLIC WORKS DEPARTMENT
POLE BANNER
Date: /0 --q --I 'L, • WorkOrderNo.: ____ _
Applicant Name: ;2/) "1K~Lf· r 0 t.l N Dlq r ( 0 7.1 1P..f go u. 1" H-YV/ I v->J:?'V4
Applicant Telephone #: .:5 0 s. ~ 6 0 3 ~ ?(-5 (, C
Applicant Fax #: '3 {9 S -? 6 3 .= c, b ~?l z
Banner (s) installation period: From G / J I / 13 to :2 /:l-y / } ·3
Number of Banners delivered: -:; fb i.e 1.:x:r o,.rtY.ecs ctr I €~ f bi::L-,:,/f'{e--r-~ J I)-A--{)
. . (5jtY'St..trr9.b r DIl-tv£:-~10rvt tr"J-~ ~ 'TO Q..aO\ JU..I
InstallatlOn LocatIon (s) oN (1...J;D /UJ &-0 FILO"YV/ 3=2-hP< !f{'r/LJ<k r 'To +'/ 'f4... S+,..-ed""
Approved Resolution No.: ___________ _ Date: ________ _
AclrnowledgementlCondition
1. Applicant understands that the Banner(s) Installation Period is an estimate. Installation and removal
dates are based on workload.
2. Applicant understands the installation locations(s) are approximate locations(s). The installation
location(s) is/are based on site availability and degree of difficulty ..
3. Applicant agrees to pickup banner(s) within seven (7) days after the event. The City may discard the
banner( s) after the specified period.
4. The City is not responsible for the condition of the banner(s) during this period.
5. The cost for the installation of pole banners will be $ __ _
Applicant:
Name (Print): f{.O'f'M y '"fOYri O/,J Tf;:r1 0 f?
Si~nrr~~,'(J ~~~ 7
Received by:
t:OUTl'+ f1/l/~{
Date: /0 -Cf-i L::L
Staff(Name): _____________ ~ ______________ _
Staff Signature: _______________ _ Date: ________ _
',' uFl:!:nal ~outh 'Mi:1PJi Itot~ ;It~t Ftlst~f}r
of u 2. '? :).lI--
, 1a1a~ Saturday, Februaryl6 & Sunday, February~ 10a.rn.-6 p.rn.
South Miami
Hospital
-.-OUTH
MIAMI
Presented by
First
L
National
Bank
Of
South
Miami
...
Internal Revenue Service
Directorl Exempt Organizations
Rulings and Agreements
Date; NOV 10 2004
Department o£ the Treasu~
P.O. Box 2508
Cincinnati I Ohio 45201
Person to Contact:
Kar~n Chao -*31003
Rotary Foundation of South Miami, Inc.
c/o David Jacobs
'Contact Telephone Numbers:
877-829-5500 Phone Toll-Free
513-263-3756 FAX 6401 SW 87th Ave., Ste. 204 (
Miami, FL 33173 {~g\ -1:1(7
Dear Sir or Madam: .} .
Federal Identification Number:
65-0366159
This modifies our letter dated October 27, 1993. In that letter we
determined that your org~~ization is exempt under section 50lta) of the
Internal Revenue Code, as an organization described in section SOl(c)!3)
We determined that you were not a private foUnn",!:i.::::: ;..;~ ;..!!..:.:: ~zu::o meaning of
section 509 (a) of thp ('~cz !-·-·..:~~:;c .)'uu were an organization described in
:;;:.:. :.....!.~:: :...G':; ia I l4) . of the Code.
In your letter dated October 2004, you indicated that you wished
consideration for classification as an organization described in section
509(a) (3) of the Code. Based on the information you provided, we have
determined that you meet the requirements for the requested foundation
classification. Accordingly. 'we have granted your request and modified
your foundation status to reflect an organization described in section
509 (a) (3).
Since your exempt status was not under consideration, you continue to be
classified as an organization exempt from Federal income tax under section
501(c) (3) of the Code_
Grantors and contributors may rely on this dete:anination until the Internal
Revenue Service publishes notice to the contrary. However, if you lose your
section S09(a} (3} status, a grantor or contributor may not rely on this
determination if he O~ she was in par~ r.p-sponsihle for, or was aware of, the
act or failure to act that resulted in your loss of such status, or acquired
knowledge that the Internal Revenue Service had given notice that you would
be removed from classification as a section 509 (a) (3) organization.
Because this letter could help resolve any questions about your exempt
status andlor foundation status, you should keep it with your permanent
records.
If you have any questions, please contact the person whose name and
t'elephone number are shown in the heading of this letter.
Sincerely, . O}~ ~} •. o::~
Lois G. Lerner
Director, Exempt Organizations
Rulings and Agreements
Part 2 of4
City of South Miami, Florida
PLANNING AND ZONING DEPARTMENT
APPLICATION, MISCELLANEOUS AND DOCUMENT FEES
DATE:
NAME:-=I!.,::-O-r.O::-/fIl-:-7"I..-:--"""F--IJ-tj-rI)/--:"D--
ADDRESS: D ilL'l g bJ Ii
03.41.300
03.41.300
NEWSRACK APPLICATION FEE ........................ ($50 per news rack)
OUTDOOR DINING / SEATING PERMIT
($45 per seat on public sidewalks, in Fiscal Year 2010-2011)
($55 per seaton public sidewalks, in Fiscal Year 2011-2012)
($65 per seat on public sidewalks, in Fiscal Year 2012-2013 and thereafter)
($520 per each stand-alone table top without seating
for consumption of beverages or food, on public sidewalks)
($250 per year flat fee on private property)
Resolution No. 150-08-12747
I~~ I 'lL~
03.41.300 TEMPORARY SIGN PERMIT .••.••••.•••..•.•.•.•••• ($75 per 30 day period) ______ _
01 SI Issuance; Renewals: 0 2nd 0 3rd B V BANNER ~VER PUBLIC STREET ........................................ (,600) _'~3-=o-..::o:...--__
Maxtmum of 14 days
03.41.300
03.41.300
03.41.300
03.41.400
03.41.400
03.69.920
V POLE BANNERS
Per each pole banner, per maximum 30 day period ($30)
Minimum fee ($300) v
MIAMI-DADE COUNTY SIGN APPLICATION ............. ($100 per sign) _~fIA~ __ _
TREE REMOVAL PERMIT
($75 for first tree, $35 for each additional tree) .. , .................................. .
WAIVER OF RIGHT-OF-WAY IMPROVEMENTS................ ($1,500) _____ _
PERMANENT GENERATOR APPLICATION ........................ ($100)
MICROFILM / IMAGING
REQUEST FOR MICROFILM / IMAGING RESEARCH ....... ($100)
MICROFILM I IMAGING ReaderlPrinter copies ....... ($12 each image)
LDC, COMP PLAN & ALL PHOTOCOPIES
($ 0.15 per single-side copy; $ 0.30 per double-sided copy)
GRAND TOTAL
X:\Fonns\Receipt fonns\RECEIPT FORM Part II 1-4-11.doc
Ordinance No.04-11-2077 adopted 1-4-11
White copy to Planning; Pink copy to Customer; Yellow copy to Finance