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10TO: FROM: DATE: City of South Miami PUBLIC WORKS & ENGINEERING DEPARTMENT 4795 SW 75th Avenue Miami, FL 33155 Tel. (305) 663-6350 Fax (305) 668-7208 Hector Mirabile, Ph.D., City Manager Jorge L Vera, Capital Improvement Project Manage! f November 7,2012 I South Miami bOd 'ijif.i 2001 Resolution: A Resolution authorizing the City Manager to expend with America Service Air Conditioning Contractors, Inc. submitted a proposal in the amount of $11,385 for the air conditional duct work in the Sylva Martin renovation to be charged to account 301- 1790-519-6450. Background: The City is undergoing interior remodeling of the Sylva Martin building, which will be used to house several of the City's departments. As part of the renovation, air conditioning duct work is needed to properly distribute the flow of air to accommodate the work stations and equipment for each department. Expense: Account: The City solicited quotes from qualified vendors for proposals to perform the air conditioning work. The proposals received are shown below: America Service Air Conditioning Contractors, Inc. Flow Tech Air conditioning Corp Sunshine State Air, Conditioning, Inc. $9,900 $9,950 $11,778 Upon further review of the proposals, it was determined that America Service Air Conditioning Contractors, Inc. was the lowest, most responsive and responsible bidder for the project. Due to the nature of the work, there may be unknown factors that may arise. To account for this, a 15% contingency of over the proposal amount of $9,900 is requested, with a contingency amount not to exceed $1,485. The total amount for the contract, including the contingency amount is not to exceed $11,385. An amount not to exceed $11,385 The expenditure is charged to Capital Improvement Program Account Number 301-1790-519- 6450 with an account balance of $145,000 before this request was made. Attachments: Proposed Resolution Solicitations Received Sunbiz Corporate Information for each vendor. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 RESOLUTION NO. ______ _ A Resolution authorizing the City Manager to expend with America Service Air Conditioning Contractors Inc. in the amount of $11,385 for the air conditioning work in the Sylva Martin renovation to be charged to account 301-1790-519-6450. WHEREAS, the Mayor and City Commission wishes to renovate the interior of the Sylva Martin building; and WHEREAS, the City solicited and received quotes from air conditioning contractors for air conditioning work to be performed inside the Sylva Martin building; Pursuant to an evaluative process, it was determined that America Service Air Conditioning Contractors, Inc. submitted a proposal in the amount of $9,900 that is comprehensive and cost effective in its design approach. Flow Tech Air conditioning Corp and Sunshine State Air Conditioning, Inc submitted proposals of $9,950 and $11,778 respectively; and WHEREAS, the work shall consist of providing additional air conditioning duct work to the interior of the Sylva martin building; and WHEREAS, the City desires to provide a 15% contingency over the proposal amount of $9,900, for unknown factors that may arise during the work for an amount of not to exceed $1,485. The total amount for the contract including the contingency amount is not to exceed $11,385: and WHEREAS, it is the desire of the Commission to approve the cost of the air conditioning work to an amount not to exceed $11,385; WHEREAS, the Mayor and City Commission desires to authorize the City Manager to expend with America Service Air Conditioning Contractors, Inc. for the air conditioning work within the Sylva Martin building. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1: The City Manager is hereby authorized to expend with America Service Air Conditioning Contractors, Inc. for the air conditioning work inside the Sylva Martin building for an amount not to exceed $11,385, including the contingency amount. Section 2. The expenditure is charged to Capital Improvement Program Account Number 301-1790- 519-6450 with an account balance of $145,000. Section 3: If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 4. This resolution shall become effective immediately upon approval by the City Commission. PASSED AND ADOPTED this __ day of _____ , 2012. ATTEST: APPROVED: CITY CLERK READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION THEREOF CITY ATTORNEY MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Liebman: Commissioner Newman: Commissioner Harris: Commissioner Welsh: AMERICA SERVICE AIC CONTRACTORS Gonzalo Corcuera 786-255-6309 America Service Air Conditioning Contractors inc. 7912 SW 157 CT MIAMI FL 33193 CAC1813258 Certified Air Conditioning Contractor CMC1249356 Certified Mechanical Contractor 8I1J.?ricaservac£@j)otmai!&orn Proposal! Contract City of South Miami 4795 sw 75 Avenue Miami, FL 33155 Project: Alteration interior (plans and ductwork) I am pleased to present you with our proposal/ contract for Alteration interior to existing, Air Conditioning ductwork, and ductwork plans design at the above reference location. We propose to furnish all materials, labor, necessary to complete the following, as per approved plans. Already condition building space (kitchen, bathrooms, open space) by 6,5 tons unit. 1. PLANS SCOPE OF SERVICES AND RESPONSIBILITIES OF ASACC,INC. 1. Design and Develop interior ventilation ducts, for existing office space. 2. New ducts installation details. 3. Specify schedule of EXISTING AC eqUipment, exhaust fans. Drain, ducts. 4. 2 sets of Air conditioning Construction plans, sign. 5. Plans design shall comply with FBCM 2010, 2. SCOPE OF WORK/BREAKDOWN Installation of new air condition ductwork, for open office area, connect to existing ductwork. MATERIALS SO feet of 16" Round Spiral ducts double wall with 2" liner (R-8) Pounds: 850 2 -45 % offset, 8 diffuser12x6, 250 CFM each, hangers, mastic, connection to existing duct work, Installation shall comply with FBCM 20 I 0, and SMACNA HVAC METAL DUCTS CONSTRUCTION STANDARS. WARRANTY Contractor warranty will be one year from the date of the installation, new installation only. EXCLUSIONS All PERMIT, FEE for plans, cutting, patching and sealing, electrical, alarm system and accessories, painting, fire proofing, masonry work, fire caulking and trash chute, Fire stopping concrete slab, Test and balance. STANDARD TERMS & CONDITIONS By signing this proposal/ contract you are signing a personal guarantee. Quotation valid for sixty (60) days. Contract price is based on standard insurance requirements as required by the state of Florida. By signing this document The Contractor and the Owner for themselves, their successors, executors, administrators, and assigns hereby agree to the full performance of the covenants of this agreement. TERMSOF PAYMENT Initial star work, 30 % ,50%,20% when ready for final work. Plans-------------$ 1350. Final AC COST. $ 8550. The price for the above mentioned job is $ 9900 (PERMIT PAY BY OWNER) Thank you for the opportunity of submitting this quotation. Respectfully, ________ 10-26-12 _______________ _ Gonzalo Corcuera (President): OWNER FLOW-TECH AIR CONDITIONING CORP. LICENSED AND INSURED LIC#CAC024371 FLOWTECHCORP@BELLSOUTH.NET 10·24·2012 CUSTOMER INFORMATION: CITY OF SOUTH MIAMI HISTORIC BLDG. 6130 SUNSET DR. SOUTH MIAMI, FL PROPOSAL JOB INFORMATION: SAME 7023SW 13 TERRACE MIAMI, FL. 33144 W 305 264-5051, F 305264-5918 FLOW·TECH AIR CONDITIONING PROPOSES TO REPLACE EXISTING SUPPLY AIR DUCTWORK FOR THE 7.5 TONS AIR HANDLER LOCATED ABOVE THE MENS BATHROOM IN THE ADDRESS LISTED ABOVE, BASED ON THE FOLLOWING SCOPE OF WORK. INCLUDED: 1. REMOVAL AND DISPOSAL EXISTING SUPPLY AIR DUCTWORK AND RELATED DEBRI. 2. FURNISH AND INSTALL A NEW ROUND SPIRAL DUCT SYSTEM WITH 1" LINER AS PER OUR DESIGN WITH (10) SUPPLY AIR BODY TAPS AND GRILLES. 3. FURNISH AND INSTALL (3) SUPPLY AIR FLEX DROPS WITH GRILLES FOR EXISTING BATHROOMS AND KITCHEN. 4. MECHANICAL PERMIT. 5. EXISTING AIR HANDLER AND RETURN AIR DUCTWORK TO REMAIN. EXCLUDED: 1. CElING AND WALL REPAIR WORK, PATCHING AND PAINTING. 2. SERVICE OR WARRANTY OF ANY KIND ON EXISTING AIR CONDITIONIG EQUIPMENT. 3. KITCHEN HOOD EXHAUST, BATHROOM FAN EXHAUST AND FRESH AIR INTAKE. 4. INTERFACE AIR CONDITIONING EQUIPMENT AND DUCT SMOKE DETECTOR TO EXISTING EMS SYSTEM OR FIRE ALARM SYSTEM. 5. FIRE OR SMOKE DAMPERS, FIRE RATED CEILING OR ENCLOSURES, FIRE STOPPING AND CERTIFIED TESTAND BALANCE. 6. PLANS AND ENGINEERING. FINAL PRICE FOR THIS PROPOSAL: $8,950.00 PRICE WILL BE GOOD UNTIL 11/30/2012 PAYMENTS TO BE MADE AS FOLLOWS: $1,790.00 DEPOSIT FOR PERMIT. $3,580.00 TO REMOVE EXISTING DUCTWORK, FABRICATE AND START THE NEW DUCTWORK. $2,685.00 WHEN ALL THE ABOVE WORK HAS BEEN COMPLETED. $ 895.00 ON FINAL INSPECTION. NOTE: HOMEOWNER IS RESPONSIBLE FOR PROVIDING FULL ACCESS FOR REMOVAL AND INSTALLATION OF ALL DUCTWORK AND RELATED MATERIALS. ALL MATERIALS IS GUARANTEED TO BE AS SPECIFIED. ALL WORK TO BE COMPLETED IN A WORKMANLIKE MANNER ACCORDING TO STANDARD PRACTICES. ANY ALTERATIONS OR DEVIATION FROM SPECIFICATION ABOVE EXTRA COST WILL BE EXECUTED. ONLY UPON WRITTEN OTHER AND WILL BECOME AN EXTRA CHANGE OVER AND ABOVE THE ESTIMATE. ALL AGREEMENT CONTINGENT UPON STRIKES, ACCIDENT OR DELAY BEYOND OUR CONTROL OWNER TO CARRY FIRE, TORNADO AND OTHER NECCESARY INSURANCE. OUR WORKERS ARE FULLYCOVERED BY WORKMAN'S COMPENSATION INSURANCE. THE INTENT OF THIS CONTRACT IS TO MAINTAIN THE DUCTWORK AND ZONING SYSTEM PER FACTORY RECOMMENDED ROUTINE MAINTENACE. THIS AGREEMENT EXCLUDES REMEDIAL WORK FOR INDOOR AIR QUALITY MITIGATION INCLUDING CLEANING AND SANITIZING OF THE AIR CONDITIONING SYSTEMS, DUCTS AND CONTROL OR BALANCING OF OUTDOOR VENTILATION. THIS CONTRACT IS NOT INTENDED TO MAINTAIN ACCEPTABLE AIR QUALITY OR MEET HEALTH DEPARTMENT REGULATIONS. CUSTOMER SHOULD UNDERSTAND THAT CHANGES IN OCCUPANCY, REMODELING, BUILDING MAINTENACE PROCEDURES AND OTHER FACTORS COULD HAVE A SIGNIFICANT EFFECT ON INDOOR AIR QUALITY. NOTE: THIS PROPOSAL MAY BE WITHDRAWN BY US IF NOT ACCEPTED WITHIN .3.Q..DAYS. ANY LEGAL FEES, ATTORNEY'S FEES, AND/OR COURT COST THAT FLOW·TECH AIR CONDITIONING CORP MAY INCUR TO COLLECT PAYMENTS AS OUTLINE ABOVE, SHAll BE PAID BY THE CUSTOMER. AUTHORIZED SIGNATURE: _____________ _ ACCEPTANCE OF PROPOSAL: THE ABOVE PRICE, SPECIFICATION AND CONDITIONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED TO DO THE WORK AS SPECIFIED. PAYMENT WILL BE MADE AS OUTLINED ABOVE. SIGNATURE: ________________ _ DATE OF ACCEPTANCE: _______ _ FLOW-TECH AIR CONDITIONING CORP. RESIDENTIAL -COMMERCIAL October 29, 2012 Ref: City of South Miami 4795 SW 75 Ave Miami, FI33155 Mr. Jorge Vera, This letter is to certify that RPJ, Inc. will be the firm doing the engineering needed for the ductwork design at the address above mentioned. Sincerely, Mario Perez-Velasco Licensed & Insured CACO 24371 7023 SW 13 TERRACE -Miami, Florida 33144 -Office: (305)264-5051-Fax. (305)264-5918 FlowTechCorp@Bellsouth.net Sunshine State Air Conditioning· Refrigeration State license: CAC1816239 Proposal Submitted To: City of South Miami -Attn: Jorge Vera 6130 Sunset Drive, Miami, FL 33143 Phone: 786-354-5482 Email: jvera@southmiamifl.gov PROPOSAL Proposal No.1 0151 Date: October 29, 2012 Work To Be Performed At 6130 Sunset Drive Miami, FL 33143 We hereby propose to furnish the materials and perform the labor necessary for the completion of the following: 1. Provide mechanical engineer plans. 2. Use of existing air conditioning equipment. 3. Furnish and Install single wall spiral ductwork. 4. Furnish and Install (10) Grilles with white finish and opposed blade dampers. 5. Pull city permit. 6. Provide Heat Load Calculation for the City Permit. 7. Provide Test and Balance report by an independent certified contractor for all the air side and control systems of the mechanical equipment. 8. Start up equipment and check proper operation. 9. The labor will be guaranteed for a period of one year for, starting from the day of installation. Note: We will not be responsible for the existing conditions of the air conditioning units. All material is guaranteed to be as specified, and the above work to be performed in accordance with the specifications given during site visit and completed in a substantial workmanlike manner, with payments to be made as follows: Proposal# 10151 Page 1 of 2 PAYMENTS Total job is $ 11.778.00 Any alteration or deviation from above specifications involving extra costs will be executed only upon written order, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays beyond our controls. ~ lwectfullY SUbmitt' 8~.: S~t .. lhji~ State Air cond~ni ' , Inc, e \: I vtfVVvt j 1\/\/\ . ' Mauricio Correa Note -This proposal may be withdrawn by us if not accepted within 30 days. ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted, You are authorized to do the work as specified, Payments will be made as outlined above, Signature __________ _ Date Proposal# 10151 Page 2 of 2 www.sunbiz.org -Department of State Page 1 of 1 Home Contact Us E-Filing Services Document Searches Forms Help Previous on List Next on List Return to List Filing History Fictitious Name Detail Fictitious Name AMERICA SERVICE AIR CONDITIONING CONTRACTORS INC. Filing Information Registration Number G02161900267 Status Flied Date Expiration Date Current Owners County Total Pages Events Filed FEIIEIN Number Mailing Address 2108 WEST 53ST HIALEAH. FL 33016 ACTIVE 0610612002 12/3112012 1 MULTIPLE 2 NONE Owner Information G & G SHEET METAL 2106 WEST 53ST HIALEAH, FL 33016 FEI/EIN Number: 65-1044606 Document Number: P00000077160 Document Images 06/08/2002 --Fictitious Name Filing [ 06/25/2007 --RENEWAL ( View image In PDF format ] . View image inPpFforrnat • ] Note: This is not official record. See documents if question or contlict.1 Previous on list Next on List Return to List Filing History I Home I Contact us I Document Searches I E-Flllnq Services I Forms I Help I CopyrlQht© and Privacy Policies State of Florida, Department of State Fictitious Name Search [ Submit I Fictitious Name Search I Submit I http://www.sUl1biz.org/scriptslficidet.exe?action=DETREG&docl1um=G02161900287&r... 10/26/2012 www.sunbiz.org -Department of State Page 1 of2 Home Contact Us E·Flling Services Previous on List Next on List Return To List Events No Name History Detail by Entity Name Florida Profit Corporation FLOW-TECH AIR CONDITIONING CORP, Filing Information Document Number L79906 FEIJEIN Number 650199769 Date Flied 06/1311990 State FL Status ACTIVE Last Event AMENDMENT Event Date Filed 06/18/1990 Event Effective Date NONE Principal Address 7023 SW 13 TERRACE MIAMI FL 33144 Changed 01/16/2009 Mailing Address 7023 SW 13 TERRACE MIAMI FL 33144 Changed 02/18/2011 Registered Agent Name & Address PEREZ-VELASCO, MARIO 7023 SW 13TH TERRACE MIAMI FL 33144 US Name Changed: 01/08/1998 Address Changed: 01/08/1998 Officer/Director Detail Name & Address Title PD PEREZ-VELASCO. MARIO 8899 SW 118 ST. MIAMI FL 33176 Annual Reports Report Year Flied Date 2010 01/25/2010 Document Searches Forms Help Entity Name Search I Submit I http://www.sunbiz.org/scripts/cordet.exe?action=DETFIL&in~ doc_number:::::: L 79906&in... 10/26/2012 www.sunbiz.org -Department of State 2011 02/18/2011 2012 0111812012 Document Images 01118/2012 --ANNUAL REPORT (;. ==V::i=ew=im=a=g=e::in=p=D::F==fo=rm=a=t=~] 02/18/2011 --ANNUAL REPORT [ View image in PDF format ] ::=[ ~:::::;:::==;::;;;:;::::::::;:::::::::.] 01125/2010 --ANNUAL REPORT View image in PDF f()rmat .. 01116/2009 0 -ANNUAL REPORT ( . View image in PDF format ] 01108/2008 0 -ANNUAL REPORT [ View image inPDF format] 01129/2007 --ANNUAL REPORT (.. View image in PDF format] 0212712006 --ANNUAL REPORT (. ..... Yie ...... image in PDF format J 03/26/2005 --ANNUAL REPORT (. View image in PDF format . ] 01/29/2004 -0 ANNUAL REI:ORT [.. View image in PDF format] 03/07/2003 _w ANNUAL REPORT r View image in PDF format] 04/02/2002 --ANNUAL REPORT ( View image in PDF format] 02/14/2001 --ANNUAL REPORT (. View image in PDF format 1 03/02/2000 --ANNUAL REPORT [ . View image in PDF format. ] 02/19/1999 --ANNUAL ~gPORT [ View image in PDF format] 02/16/1998 --ANNUAL REPORT ( View Image in PDF format) 01/08/1998 --ANNUAL REPORT [ View image in PDF format] 03/05/1996 --ANNUAL REPORT L View image in PDF format J 03/03/1995 OW ANNUAL REPORT L View image in PDF format] I Note: This is not official record. See documents if question or conflict. I Previous on List Next on List Return To List No Name History I Home I Contact us I Document Searches I E-Flllnq Services I Forms I Help I Copvrlqht © and Privacy Policies State of Florida, Department of State Page 2 of2 • Entity Name Search I Submit I http://www.sunbiz.org/scripts/cordet.exe?action=DETFIL&inCL doc _ number=L 79906&in... 10/2612012 www.sunbiz.org -Department of State Home Contact Us E-Filing Services Previous on List Next on List Return To List Event~ No Name History Detail by Entity Name Florida Profit Corporation SUNSHINE STATE AIR CONDITIONING INC. Filing Information Document Number P93000028917 FEIIEIN Number 650404002 Date Filed 04/2011993 State FL Status ACTIVE Last Event AMENDMENT Event Date Flied 0812812007 Event Effective Date NONE Principal Address 4960 N.W 165 ST. 8-11 MIAMI FL 33014 Changed 02/0212007 Mailing Address 4960 N.W 165 ST. 8-11 MIAMI FL 33014 Changed 02102/2007 Registered Agent Name & Address CORREA, MAURICIO 4960 N.W 165 ST. 8-11 MIAMI FL 33014 US Address Changed: 0210212007 Officer/Director Detail Name & Address TitlePD CORREA, MAURICIO 4960 N.W 165 ST., 8-11 MIAMI FL 33014 Annual Reports Report Year Flied Date Page 1 of2 Document Searches Forms Help Entity Name Search . I Submit I http://www.sunbiz.org/scripts/cordet.exe?action=DETFIL&inq_ doc _ number=P93000028... 10/29/2012 www.sunbiz.org ~ Department of State 2010 0112012010 2011 02/1712011 2012 04/2612012 Document Images 04126/2012 --ANNUAL REPORT ( View image in PDF format 1 92/17/2011 --ANNUAL REPORT ( . View Image in PDF format] 01120/2010 --ANNUAL REPORT ( View image in PDF format .... 1 01/14/2009 --ANNUAL REPORT [ View image in PDF format . ) 05/01/2008 --ANNUAL REPORT f ... View irna.ge in .PDF form;at . 1 08/28/2007 --Amendment [ View image In PDF format . ] Q.Y041l007 --ANNUAL REPORT ( View image in PDF format] 01/09/2006 --ANNUAL REPORT ( View image in PDF format J 01/12/2005 --ANNUAL REPORT [ View image in PDF format ] 06/29/2004 --ANNUAL REPORT [ View image inPDFformat.. .. J 04/24/2003 --ANNUAL REPORT [ View image In PDF format] 04/17/2002 --ANNUAL REPORTJ View image In PDF format. ] 04/17/2001 --ANNUAL REPORT r View image In PDF format] 04/12/2000 --ANNUAL REPORT [. . View image in PDF format ] 04/29/1999 --ANNUAL REPORT [ View image in. PDF format. J 04/14/1998 --ANNUAL REPORT ( View image in PpF format. ] Q4/11/1997 --ANNUAL REPORT ( View image in PDF format) 07/16/1996 --ANNUAL REPORT ( . View image in PDF format] I Note: This is not official record. See documents if question or conflict. I Previous on List Next on List Return To List No Name History I Home I Contact us I Document Searches I E-Filinq Services I Forms I Help I Copyrlqht © and Prlvacv Policies State of Florida, Department of State Page 2 of2 . Entity Name Search I Submit I http://www.sunbiz.org/scripts/cordet.exe?action=DETFIL&inq_ doc _numbeFP93 000028... 10/29/2012