6CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
2001
To: The Honorable Mayor Stoddard and Members of the City Commission
Via:
From:
Date: October 16,2012 ITEM No. ___ _
Subject
A resolution relating to the South Miami Community Redevelopment Agency
(SMCRA) FY 2012-2013 Budget for Fiscal Year beginning October 1, 2012 and
ending September 30, 2013, authorizing the expenditure of funds approved by
the SMCRA Board and authorizing the Agency to transmit the adopted budget
to Miami-Dade County for final approval.
Background
On September 10,2012, the SMCRA Board conducted their annual Budget Workshop
to review prior year redevelopment achievements and provide funding
recommendations for the FY 2012-2013 Budget. Following the September Budget
Workshop, the Board held an advertised Budget Hearing on October 8, 2012 to
incorporate final amendments and to approve the 2012-2013 Fiscal Year Budget.
Board recommendations included a re-allocation of funding in the amount of $30,000
from Budget Line Item 18 (Community Pool Maintenance Account) to Budget Line
Item 50 (School Assistance Program Account) This Board recommended funding
allocation was initiated to facilitate building equipment improvements associated with
the South Miami After School Program currently operating out of the Gibson-Bethel
Community Center.
Based on additional updated information received from the South Miami Finance
Department concerning a recent two percent (2%) salary increase, an expenditure
increase in the amount of $238 was initiated to the 2nd Chance Program line items
(Numbers 21, 22 and 23). As a result of this expenditure increase, an expenditure
decrease was conversely initiated to the Board amended School Assistance Program
line item (Number 50) resulting in a final School Assistance Program account balance
of$32,262.
Based on the above referenced budget adjustments, total projected revenues now equal
the total appropriations for expenditures (See Exhibit A). Approval of the attached
resolution shall authorize actual expenditure of funds as allocated by the SMCRA
Board during their October 8, 2012 Budget Hearing and shall authorize the Agency to
transmit the adopted budget to Miami-Dade County for final approval.
Recommendation
Staff recommends approval of the attached resolution authorizing the expenditure of
funding contained in the attached FY 2012-2013 Budget and authorizing transmittal of
the adopted budget to Miami-Dade County for final approval.
Attachments:
Draft Resolution
SMCRA FY 2012-2013 SMCRA Board Approved Budget Package
SD:\CRA\City Commission Approval ofSMCRA FY 2012-2013 Budget
1 RESOLUTION NO. ____ _
2
3
4 A resolution relating to the South Miami Community Redevelopment
5 Agency (SMCRA) FY 2012-2013 Budget for Fiscal Year beginning
6 October 1, 2012 and ending September 30, 2013, authorizing the
7 expenditure of funds approved by the SMCRA Board and authorizing the
8 Agency to transmit the adopted budget to Miami-Dade County for final
9 approval.
10
11 WHEREAS, on September 10, 2012, the SMCRA Board conducted their annual
12 Budget Workshop to review prior year redevelopment accomplishments and to provide
l3 funding recommendations for the FY 2012-2013 Budget; and
14
15 WHEREAS, following the September 10, 2012 Budget Workshop, the SMCRA
16 Board conducted their annual Budget Hearing on October 8, 2012 to incorporate final budget
17 amendments and to approve the 2012-2013 Fiscal Year Budget; and
18
19 WHEREAS, Board authorized amendments include a funding re-allocation of
20 $30,000 from Budget Line Item 18 (Community Pool Maintenance) to Budget Line Item 50
21 (School Assistance Program) to facilitate required building equipment improvements in the
22 South Miami After School Program located in the Gibson-Bethel Community Center; and
23
24 WHEREAS, the recent South Miami City Commission approval of a two percent
25 (2%) salary increase for all regular employees has also been incorporated into the FY 2012-
26 2013 Budget; and
27
28 WHEREAS, as a result of these Board authorized budget adjustments, total projected
29 revenues now equal the total appropriations for expenditures; and
30
31 WHEREAS, the SMCRA Board and South Miami City Commission desire to
32 continue to implement the goals and objectives of the South Miami Community
33 Redevelopment Plan by approving an 2012-2013 Fiscal Year Budget to implement SMCRA
34 Board authorized redevelopment projects and initiatives in the SMCRA and surrounding area;
35
36 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
37 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
38
39 Section 1: The above recitals are true and correct and are incorporated herein by
40 reference.
41
42 Section 2: The Budget of the South Miami Community Redevelopment Agency
43 attached as Exhibit A for the fiscal year beginning October 1, 2011 and ending September 30,
44 2012, was considered at a public hearing and is approved and adopted.
45
46 Section 3: The Budget shall be transmitted to Miami-Dade County pursuant to the,
47 City/County Interlocal Cooperation Agreement for the SMCRA.
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Section 4: The funds appropriated in the budget may be expended in accordance with
the provisions of the budget, the Community Redevelopment Plan, and as authorized by the
law.
Section 5: If any section clause, sentence, or phrase of this resolution is for any
reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall
not affect the validity of the remaining portions of this resolution.
Section 6: This resolution shall become effective immediately upon adoption by vote
of the City Commission.
PASSED AND ADOPTED this __ day of ,2012.
ATTEST: APPROVED:
CITY CLERK MAYOR
READ AND APPROVED AS TO FORM, COMMISSION VOTE:
LANGUAGE, LEGALITY AND Mayor Stoddard:
EXECUTION THEREOF Vice Mayor Liebman:
Commissioner Newman:
Commissioner Harris:
CITY ATTORNEY Commissioner Welsh:
Page 2 of2
EXHIBIT A
SMCRA BOARD APPROVED BUDGET FOR
FISCAL YEAR 2012-2013
(Approved on October 8, 2012 as per Resolution No. 70-12-610)
2001
"Making aur Neighborhood a Great Place to Live, Wark and Play"
SO,U,TH MIAMI COMMUNITY REDEVELOPMENT
AGENCY
FY 2012-2013
PROPOSED BUDGET
October 8, 2012 MIAMI .•
[(tMidiiil'
SMCRA FY 2012-2013 PROPOSED BUDGET
Table of Contents:
Budget Message ................................................................................................................... 1
SMCRA District (Assessed Value Over Time) ................................................................... 2
Prior Year Expenditures By Redevelopment Category ................................................... 3
Prior Year Redevelopment Accomplishments ............................................................... 4-7
FY 2012-2013 Projected Revenues ..................................................................................... 8
FY 2012-2013 Proposed Expenditures By Redevelopment Category ............................ 9
FY 2012-2013 Proposed Budget ....................................................................................... 10
Appendixes:
Agency Organizational Chart ........................................................................... Appendix A
FY 2012-2013 Detailed Expenditure Narrative ................................................. Appendix B
Prior Year Actual Expenditure Estimates .......................................................... Appendix C
SMCRA Board Approved Budget Hearing Resolution ...................................... Appendix D
Miami-Dade County Formatted Budget ........................................................... Appendix E
SMCRA FY 2012 .. 2013 BUDGET MESSAGE
Honorable Chair, Vice Chair, SMCRA Board Members:
Since its inception of the South Miami Community Redevelopment Area, has steadily
increased in assessed taxable value from a 1999 assessed value of $68A37,390 to a current
assesed value of $313,614,605. This increase in value over time can be attributed to the on-
going support of the SMCRA Board, and the related reinvestment within this formerly
deteriorating community.
During the past fiscal year, the Community Redevelopment Agency Board facilitated the
following major redevelopment improvements: maximum expansion of the Agency's Start-Up
Business and Community Service Facility to now house five (5) successfut expanding start-up·
businesses and five (5) noteworthy community service providers including the South Florida
Workforce administrators of the recently opened South Miami Career Center; completion of
SW 66 th St. Infrastructure and Streetscape Improvement Project, Phase II; the recent
commencement of infrastructure and streetscape and improvements along the vital
Commerce Lane and Progress Road Business Corridors; the construction commencement of
five (5) new "Silver" L.E.E.D. certified affordable homes in the SMCRA Area; the continued
structural rehabilitation of severely blighted homes in the area; the continuance of the
previously successful resident job training and employment program; the commencement of
a recreational meeting room facility at Marshall Williamson Park; and the long awaited
approval by the City Commission of an appropriate land-use designation for the Madison
Square mixed-use, redevelopment project. An illustration of each of these accomplishments
is included in the enclosed budget package.
During the upcoming fiscal year, the Agency intends to capitalize on prior year
accomplishments by obtaining final zoning approval for the Madison Square redevelopment
project and issuance of a final request for proposal for development; facilitating project
completion of authorized infrastructure improvements along Commerce Lane, Progress Road
and on Sunset Drive in the downtown section of the SMCRA Area. Additional improvements
shall include the initiation of engineering and design for a much needed commercial parking
facility in the Commerce Lane Business District. In addition, the SMCRA intends to continue to
provide economic development and business opportunities for aspiring entrepreneurs in the
Redevelopment Area as well as continuing to provide additional affordable housing options
for low income and workforce housing groups.
Attached for your consideration is the FY 2012-2013 SMCRA Proposed Budget including prior
year accomplishments, 2012-2013 projected revenues and expenditures and detailed
expenditure breakdown report.
1
ASSESSED TAXABLE VALUE TREND (SMCRA DISTRICT)
Since the inception of the SMCRA, the South Miami Commul)ity Redevelopment Area has steadily
increased in taxable value over time. Listed below are the annual incremental increases in value of the
area over time. Annual redevelopment budget revenues are derived directly from these increase in
taxable value calculated since the base year of the Agency.
Tax Assessment Year
FY 1998-1999 (Base Year)
FY 1999-2000
FY 2000-2001
FY 2001-2002
FY 2002-2003
FY 2003-2004
FY 2004-2005
FY 2005-2006
FY 2006-2007
FY 2007-2008
FY 2008-2009
FY 2009-2010
FY 2010-2011
FY 2011-2012
FY 2012-2013 (Current Year)
Assessed Value (SMCRA District)
$69,238,058
$199,511,654
$185,760,974
$188,553,289
$165,758,926
$177,715,214
$192,038,090
$267,010,957
$326,919,396
$348,731,940
$356,792,286
$295,297,036
$298,423,352
$313,614,605
$318,519,163
SMCRA District Assesed Value Increase Since Base Year
FY 1998-FY 1999-FY 2000-FY 2001-FY 2002-FY 2003-FY 2004-FY 2005-FY 2006-FY 2007-FY 2008-FY 2009-FY 2010-FY 2011-FY 2012-
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
(Base I I (Current
Year) IiIl Millions of Dollars Year)
2
PRIOR YEAR ACTUAL EXPENDITURES BY CATEGORY
The SMCRA received a total amount of $1,081,767 in tax increment revenues (TIF) for the 2011-2012
Fiscal Year. During the fiscal year, the Agency expended a total of $1,816,013 on authorized
redevelopment initiatives. This total expenditure equates to approximately 168% of total TIF revenues
received for 2011-2012. A total amount of $734,246 was therefore expended in excess of tax increment
revenues received resulting in a significant decrease in cash carry-over revenues.
Attached below is an illustration of expenditures by redevelopment category. A detailed listing of actual
line item expenditures is included in Appendix C.
Redevelopment Category
Administration
Legal and Other Uses
Capital Improvements
Actual FY 2012-2013 Expenditures
Economic Development/Commercial Improvements
Residential Home Improvements
$216,052 (4)
$72,891 (7)
$218,651 (3)
$157,373 (6)
$53,898 (8)
$462,608 (1)
$209,722 (5)
$388,354 (2)
$11,464 (10)
$25,000 (9)
Land Acquisition and Property Management
Special Redevelopment & Technical Services
Protective Services and Code Compliance
Operating Expenditures
General Fund Transfers
Total FY 2012·2013 Expenditures $1,817,175
SMCRA Redevelopment Categories
$11
$388,354
$209,722
$462,608
iii Administration
o Gapitallmprovements
l1li Residential Home Improvements
iii Special Redevelopment & Technical Services
l1li Operating Expenditures
$218,651
l1li Legal and Other Uses
o Economic Development & Commercial Improvements
iii Land Acquisition and Property Management
o Protective Services and Code Compliance
l1li General Fund Transfers
3
PRIOR YEAR REDEVELOPMENT ACCOMPLISHMENTS'
Board Authorized Project Plans Board Authorized Project Renderings
City Commission Approval of Madison Square Land-Use Designation
During the prior fiscal year, and following completion of Board authorized project drawings,
the SMCRA Board and City Commission supported a long awaited mixed-use development
land-use change for the entire Madison Square Development Site. A required zoning change
for the redevelopment site must be approved during the upcoming year to facilitate project
development.
Phase I Improvements Phase II Improvements
SW 66th Street Phase I and II Streetscape & Infrastructure Improvements
During the prior fiscal year, the SMCRA Board authorized the completion of major streetscape
and infrastructure improvements along SW 66 th Street just west of 59 th Place. Both Phase I
and Phase II improvements of this vital infrastructure improvement project have now been
completed. 4
Construction Commencement L.E.E.D. Certified Home Depiction
L.E.E.D. Certified Affordable Home Construction
During the prior fiscal year, the SMCRA Board authorized the conveyance of six SMCRA
owned "blighted" lots for the construction of six (6) "Silver" L.E.E.D. certified affordable
homes. Following a lengthy variance and architectural approval process, construction recently
commenced on these Board approved affordable homes.
Completed Street Repairs Completed Street Repairs
Street Infrastructure Improvements -Residential Feeder Streets
During the prior fiscal year, the SMCRA Board authorized much needed street infrastructure
repairs along residential feeder streets in the SMCRA District. All Board authorized repairs
have now been completed.
5
Grand Opening Ceremony Career Center Facility
South Miami Career Center Opening
During the prior fiscal year, the SMCRA Board entered into a partnership agreement with the
South Florida Workforce to provide a much needed economic development and employment
center within the SMCRA constructed Start-Up Business & Community Service Facility in the
SMCRA District. During the year the SMCRA Board also supported the expansion of several
other start-up business and community service organizations within this vital facility.
Pre-Construction Conditions Street Infrastructure Drawings
Commerce Lane & Progress Road Business District Improvements
During the prior fiscal year, the SMCRA Board authorized the Agency to enter into agreement
with both engineering and construction contractual firms to complete much needed street
infrastructure repairs within the Commerce and Progress Business District. Following required
bidding and approval processes, roadway construction is expected to commence during the
month of September 2012.
6
Mcxilan Bflautiflcatlon Sunset I!.ast /atlU!lflOO 10-SOtJUl Miflml ro-.... n Center
Pre·Construction Conditions Proposed Infrastructure Improvements
Downtown Sunset Infrastructure & Median Improvement Project
During the prior fiscal year, the SMCRA Board authorized the Agency to enter into agreement
with a construction contractual firm to complete to street infrastructure repairs including the
construction of a landscaped median in the downtown section of the SMCRA Area to enhance
economic development and pedestrianism in this important location. Construction is
expected to commence during the month of October 2012.
Economic Development Employment and Job Training Program
Given the current economic climate, the importance of providing economic development and
employment opportunities for aspiring residents is now more pronounced than ever. In an
effort to address these serious issues, the SMCRA Board has established the 2nd Chance
Employment & Job Training Program where residents gain valuable employment training
through direct hand-on experience and specialized training courses. The SMCRA Are also
gains as a result of the completion of much needed environmental clean-up initiatives.
7
In addition to the above listed redevelopment accomplishments, the SMCRA Board during the
prior year authorized the following specific redevelopment improvements: the repair and
installation of much needed park Lighting at the City of South Miami's Murray Park; the
Construction rehabilitation of seven (7) residential single-family and multi-family homes in
the SMCRA Area; the award of over 100 individual scholarship awards to assist aspiring
SMCRA Area youth in gaining entrance into college universities and other educational
oriented programs including the South Miami Summer and After School programs.
The Agency also continues to provide grant award assistance to Support Elderly Care for at-
risk senior citizens in the District and support community policing and code enforcement
efforts in the SMCRA Area. Each of the seven appointed SMCRA Board Members have during
the prior year also provided direct support to several beneficial community programs and
organizations through the use of SMCRA Board Member discretionary funds.
Finally, following recent sewer capacity upgrades completed by the City of South Miami, a
much awaited SMCRA Board authorized construction of a Park Meeting and Restroom
Facility at Marshall Williamson Park is also expected to commence during the month of
October 2012.
7.1
PROJECTED FY 2012 .. 2013 REVENUES
Projected Revenue Source
FY 2012·2013 Tax Increment Finance Revenues (Miami-Dade County)
FY 2012·2013 Tax Increment Finance Revenues (City o/South Miami)
FY 2012·2013 Total Tax Increment Finance Revenues
FY 2012·2013 Rent Revenues (Business Incubator Facility, Rental Properties)
FY 2012·2013 Interest Earnings
Prior Year Fund Balance
Total Projected 2012·2013 Revenues
Rent Revenues (Business
Incubator Facility, Rental
Properties), $30,000
Tax Increment Finance
Revenues (City of South
Miami), $545,666
Interest Earnings, $13,000
Revenue Amount
$519,241
$545,666
$1,064,907
$60,000
$13,000
816,086
$1,953,993
Tax Increment Finance
Revenues (Miami-Dade
County), $519,241
.Tax Increment Finance Revenues (Miami-Dade County)
• Tax Increment Finance Revenues (City of South Miami)
o Rent Revenues (Business Incubator Facility, Rental Properties)
o Interest Earnings
8
PROPOSED FY 2012-2013 EXPENDITURES BY CATEGORY
Based on total anticipated revenues for 2012-2013 and in accordance with specific goals and objectives
contained in the SMCRA redevelopment plan, the following redevelopment categories have been
established. Corresponding funding amounts have been derived based on a consensus of the SMCRA
Board and in accordance with current needs within the SMCRA Community. Actual expenditures by line
item are contained in the proceeding proposed budget and expenditure narrative sections.
Redevelopment Category
Administration
Legal and Other Uses
Capital Improvements
Proposed
2012-2013
Economic Development & Commercial Improvements
Residential Home Improvements
$211,223 (5)
$72,289 (8)
$266,000 (3)
$110,335 (7)
$215,000 (4)
$464,397 (1)
$230,905 (6)
$336,659 (2)
$18,288 (10)
$33,173 (9)
Land Acquisition and Property Management
Special Redevelopment & Technical Services
Protective Services and Code Compliance
Operating Expenditures
General Fund Transfers
Proposed FY2012-2013 Expenditure By Redevelopment Category
$18,288
$211,223
$464,397
1!!.1 Administration
o Capital Improvements
• Residential Home Improvements
1!!.1 Special Redevelopment & Technical Services
• Operating Expenditures
9
$266,000
• Legal and Other Uses
o Economic Development & Commercial Improvements
II1II Land Acquisition and Property Management
o Protective Services and Code Compliance
III General Fund Transfers
FISCAL YEAR 2012-2013
REVENUE & EXPENDITURE BUDGET
(Approved by SMCRA Board as per Resolution No. 70-12-610)
10
ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED
ACCOUNT CLASSIFICATION 2009·2010 2010·2011 2011·2012 2011·2012 2012·2013
CITY OF SOUTH MIAMI TAX INCREMENT CONTRIBUTION 642,946 632,375 572,023 572,023 545,666
MIAMI·DADE COUNTY TAX INCREMENT CONTRIBUTION 555,131 659,850 509,744 509,744 519,241
TOTAL TAX INCREMENT FINANCE REVENUES 1,198,077 1,292,225 1,081,767 1,081,767 1,064,907
SMCRA ANNUAL RENT REVENUES 42,645 33,835 35,000 33,000 60,000
SMCRA INTEREST EARNINGS 2,835 10,585 10,500 13,000 13,000
FUND BALANCE 2,627,520 2,382,528 1,664,675 1,505,494 816,086
10.1
ACTUAL ACTUAL ADOPTED ESTIMATE PROPOSED
ACCTNO ACCOUNT CLASSIFICATION 2009·2010 2010·2011 2011·2012 2011·2012 2012·2013
ADMINISTRATIVE
FULL·TIME AGENCY EMPLOYEE SALARIES
1. 513-12-10 PROPERTY MANAGEMENT COORDINATOR/ADMIN SECRETARY (40%) 18,716 18,716 14,973 14,973 15,272
ADMINISTRATIVE ASSISTANT 39,305 39,305 38,401 38,401 40,091
COMMUNITY OUTREACH COORDINATOR (50%) 24,243 24,243 19,394 19,394 24,728
AGENCY DIRECTOR 84,721 84,721 84,721 84,721 86,415
EMPLOYEE HEALTH CARE & BENEFITS
2. 513-21-10 FICA 12,774 12,774 12,774 12,774 12,738
3. 513·22-10 PENSION 26,216 26,216 27,720 27,720 13,436
4. 513-23-10 INSURANCE 10,656 10,656 17,200 17,200 18,094
5. 513·24-10 WORKERS COMP 918 918 869 869 449
PROFESSIONAL LEGAL SERVICES & OTHER USES
6. 554-31-20 PROFESSIONAL LEGAL SERVICES 45,000 45,000 50,000 $50,000 50,000
7. 554-99-20 OTHER USES/GENERAL CONTINGENCY 7,540 5,005 10,000 $8,245 7,500
8. 554-99-25 BOARD MEMBER DISCRETIONARY FUNDS 7,000 7,000 7,000 $7,000 7,000
9. 554-99-15 MIAMI-DADE COUNTY 1.5% ADMINISTRATIVE FEE 8,327 9,898 7,646 $7,646 7,789
.. ct)'1 )86'1 66,90~ . '1:4,646 ·· .••• >c$1~,~~1 '.,c ';~2~~~~~;'ls:
10.2
ACTUAL ACTUAL ADOPTED ESTIMATE PROPOSED
ACCTNO ACCOUNT CLASSIFICATION 2009-2010 2010-2011 2011-2012 2011-2012 2012-2013
INFRASTRUCTURE & STREETSCAPE IMPROVEMENTS
10. 541-31-20 PROFESSIONAL SERVICES -Commerce-Progress Road Business District Parking 0 0 90,000 $66,276 40,000
11. 541-34-50 CONTRACTUAL SERVICES -Downtown SMCRA -Sunset Median Construction 0 0 115,000 $115,000 60,000
12. 541-46-70 INFRASTRUCTURE MAINTENANCE AND REPAIRS 2,226 24,344 15,000 $8,878 10,000
13. 541-47-10 PRINTING AND BINDING 0 0 1,000 $0 1,000
14. 541-63-40 CAPITAL PROJECTS FUNDING CONTRIBUTIONS 59,537 11,511 95,000 $5,405 0
15. 541-64-50 ROADWAY IMPROVEMENTS CONTRACTUAL -Street Lighting, Tree Installation,etc. 0 27,870 215,000 57,208 15,000
16. 541-47-10 PRINTING AND BINDING 0 0 0 0 0
10,000
PARK IMPROVEMENTS
17. 572-31-20 PARK IMPROVEMENTS -PROFESSIONAL SERVICES (Community Pool Design, Etc) 50,000 0 42,500 0 100,000
18. 572-34-50 PARK IMPROVEMENTS -CONTRACTUAL SERVICES (Pool Maintence) 50,000 0 125,000 0 20,000
19. 572-64-50 PARK IMPROVEMENTS -Marshall Williamson Park Facility Improvements 15,000
'11'(;;7~~ 6'M~~\ tQj,~~O·' ~c<1.'2~~i~~~ •. :;~!~;~Q9;i~i
10.3
ACTUAL ACTUAL ADOPTED ESTIMATE PROPOSED
ACCT NO ACCOUNT CLASSIFICATION 2009-2010 2010-2011 2011-2012 2011-2012 2012-2013
EMPLOYMENT, JOB TRAINING & ENVIRONMENTAL CLEAN-UP INITIATIVES
20. 551-31-20 PROFESSIONAL SERVICES (Economic Development Programs) 0 16,000 35,000 678 15,000
21. 551-13-10 CONTRACTUAL SERVICES -Employment & Environmental Clean-Up Program 0 1,298 108,160 108,160 54,305
22. 551-21-10 FICA -Employment & Environmental Clean-Up Program 8,274 8,274 4,152
23. 551-24-10 WORKERS COMP -Employment & Environmental Clean-Up Program 10,470 10,470 5,148
24. 551-47-10 PRINTING AND BINDING 0 0 500 500 500
25. 551-99-32 ECONOMIC DEVELOPMENT TRAINING PROGRAMS 565 2,000 5,000 5,000 2,500
26. 551-99-33 SMALL BUSINESS ASSISTANCE GRANTS 0 5,000 10,000 10,000 10,000
COMMERCIAL BUSINESS IMPROVEMENTS
27. 552-31-20 COMMERCIAL FA9ADE IMPROVEMENT PROGRAM 10,000 19,650 18,000 $8,712 16,000
28. 552-34-50 CONTRACTUAL SERVICES 0 0 6,000 $5,579 2,500
29. 552-47-10 PRINTING & BINDING 0 0 250 $0 250
~s:t~1it~~:\)%){W;j, ····:.;:;l~i~~E~~~~Mj~P~\ie,~QPM~~~~~QMMI;JiCIA~IMRRO\fEM~N;rS 1(),5~5 431~.4.~ ··~O1,6~ ··.?1~7;~'l~
lOA
ACCTNO ACCOUNT CLASSIFICATION 2009-2010 2010-2011 2011-2012 2011-2012 2012-2013
AFFORDABLE HOME REHABILITATION
30. 564-31-20 PROFESSIONAL SERVICES -Rehabilitation & Performance Bond Services 6,500 24,100 $3,340 10,000
31. 564-34-50 CONTRACTUAL SERVICES 3,900 12,000 40,000 $21,600 10,000
32. 564-47-10 PRINTING AND BINDING 0 0 0 0
AFFORDABLE HOUSING HOME OWNERSHIP ASSISTANCE
33. 564-99-35 AFFORDABLE HOUSING PURCHASE ASSISTANCE PROGRAM 10,846 0 150,000 $0 150,000
HOUSING REHABILITATION GRANT ASSISTANCE
34. 564-99-21 MUL TI-FAMIL Y REHAB PROGRAM 7,450 9,850 152,500 $2,500 20,000
35. 564-99-30 SINGLE-FAMILY REHAB PROGRAM 0 70,000 $26,458 25,000
. )~2;196········ ·~~;3~P.' •. ··· ; ·!I~§,~QO~i .[;.5~j~~a.i.~ ·~1~.~Q:~~l1ij
10.5
ACTUAL ACTUAL ADOPTED ESTIMATE PROPOSED
ACCTNO ACCOUNT CLASSIFICATION 2009-2010 2010-2011 2011-2012 2011-2012 2012-2013
LAND ACQUISITION
36. 583-31-20 PROFESSIONAL SERVICES -LAND ACQUISITION (Surveys, Studies, etc) 0 40,000 20,000 $17,032 15,000
37. 583-61-10 BLIGHTED PROPERTY ACQUISITION 64,387 34,285 42,866 $40,029 35,000
PROPERTY MANAGEMENT EXPENDITURES
38. 583-31-25 AGENCY OWNED PROPERTY EXPENDITURES 68,000 71,921 45,000 $41,208 44,000
39. 583-34-55 AGENCY OWNED PROPERTY MAINTENANCE & REPAIRS, DEMOS, etc. 0 40,000 $36,601 38,266
PROPERTY MANAGEMENT SERVICES
40. 554-12-10 SMCRA PROPERTY MANAGEMENT COORDINATOR (60%) 18,716 18,716 22,459 $22,459 22,909
41. 554-21-10 FICA 1,432 1,432 1,432 $1,432 1,753
42. 554-22-10 PENSION 3,107 3,107 3,107 $3,107 1,604
43. 554-23-10 INSURANCE 2,873 2,873 2,873 $2,873 3,743
44. 554-24-10 WORKERS COMP 103 103 103 $103 62
DEBT SERVICE FOR SMCRA ACQUIRED PROPERTIES
45. 583-71-10 ANNUAL PRINCIPAL PAYMENT 141,223 1,030,656 141,223 $141,223 141,223
46. 583-72-10 ANNUAL INTEREST PAYMENT 156,541 125,711 156,541 $156,541 156,541
·'41;$,382 'I ,32~,8ij4:, 475,~Q4'·· , >f'4e2;GQ~ ·":~$Qaij:~~.~ ... ·
10.6
ACTUAL ACTUAL ADOPTED ESTIMATE PROPOSED
ACCTNO ACCOUNT CLASSIFICATION 2009·2010 2010·2011 2011·2012 2011·2012 2012·2013
SPECIAL REDEVELOPMENT SERVICES
47. 559·31·20 PROFESSIONAL SERVICES • ELDERLY CARE INITIATIVE 0 38,331 40,000 40,000 40,000
TECHNICAL ASSISTANCE PROGRAMS
48. 559-34-50 BOWMAN COLLEGE SCHOLARSHIP PROGRAM 14,000 15,000 15,000 15,000 10,000
49. 559-99·31 SUMMER YOUTH AND AFTER SCHOOL SCHOLARSHIP PROGRAMS 5,000 45,000 45,000 35,000 26,000
50. 559-99-32 SCHOOL ASSISTANCE PROGRAM 20,000 0 32,262
SPECIAL EVENTS & TECHNICAL SERVICES
51. 574-12-10 SPECIAL EVENTS PLANNING & MARKETING 9,763 20,000 42,794 42,794 46,902
52. 574-21-10 FICA 0 0 3,274 3,274 3,588
53. 574-22-10 PENSION 0 0 5,825 5,825 6,660
54. 574-23-10 INSURANCE 0 0 7,104 7,104 6,239
55. 574-24-10 WORKERS COMPENSATION 0 0 2,080 2,080 127
56. 574-31-20 PROFESSIONAL SERVICES· MARKETING & PUBLIC RELATIONS 25,000 19,940 20,000
GRANT WRITING SERVICES
57. 513-12-10 GRANT WRITER (50% of Salary) 33,921 42,759 28,188 28,188 28,619
58. 513-21-10 FICA 0 0 2,156 2,156 2,189
59. 513-22-10 PENSION 0 0 1,973 1,973 2,003
60. 513-23-10 INSURANCE 0 0 6,233 6,233 6,239
61. 513-24-10 WORKERS COMPENSATION 0 0 155 155 77
&t~l~~~i~~t~t~: ~j~~i~:;~:~<;; >}(QJ~~i~~~~IAC'~{:nt;vii.oP~t;NT,&.Tj;¢H~IC~~~t;~yl£~~ .. · . .6~i~84. 161;99Q. ·.···~#78~i··.·.· -""'" ,,';' . ';~(l~;"~~. ;::.k~.tq~~Qi,Z.;;
10.7
ACTUAL ACTUAL ADOPTED ESTIMATE PROPOSED
ACCTNO ACCOUNT CLASSIFICATION 2009-2010 2010-2011 2011-2012 2011-2012 2012-2013
PROTECTIVE SERVICES
LAW ENFORCEMENT -COMMUNITY POLICING INITIATIVES
62. 521-12-10 SMCRA AREA SUB STATION OFFICERS (3) 126,445 159,837 150,282 150,282 153,656
63. 521-21-10 FICA 0 12,228 11,497 11,497 11,755
64. 521-22-10 PENSION 0 25,094 74,790 74,790 28,119
65. 521-23-10 INSURANCE 0 15,887 17,173 17,173 18,717
66. 521-24-10 WORKERS COMP 0 6,026 5,666 5,666 5,666
CODE ENFORCEMENT
67. 554-12-10 SMCRA COMMUNITY CODE ENFORCEMENT OFFICER 77,779 62,252 62,252 62,252 63,497
68. 554-21-10 FICA 0 4,762 4,762 4,762 4,858
69. 554-22-10 PENSION 0 9,774 10,334 10,334 9,017
70. 554-23-10 INSURANCE 0 5,328 5,775 5,775 6,239
71. 554-24-10 WORKERS COMP 0 8,273 8,273 8,273 1,816
PUBLIC ASSISTANCE SERVICES
72. 569-12-10 SMCRA COMMUNITY OUTREACH COORDINATOR (60%) 24,243 24,243 29,091 29,091 24,728
73. 569-21-10 FICA 1,740 1,855 1,855 1,855 1,892
74. 569-22-10 PENSION 3,750 3,806 3,806 3,806 3,512
75. 569-23-10 INSURANCE 2,530 2,664 2,664 2,664 3,120
76. 569-24-10 WORKERS COMP 134 134 134 67
;)~";:.l:>,/' C C V:;>;;'JQj~~~~gi;~~"IV~~J:~VlC;ES&C;()DE·E.NF()~~~IVI~Nt . ~42::.115(/ ~~~,3~ ~~~,j5.t cc~'6'~'9:(:; ;:;i} ;~i.~{:;<Ik~ti ~~, 2315;487 ···.\33;.§ •. ;~ .•
10.8
ACTUAL ACTUAL ADOPTED ESTIMATE PROPOSED
ACCTNO ACCOUNT CLASSIFICATION 2009·2010 2010·2011 2011·2012 2011·2012 2012·2013
OPERATING EXPENDITURES
77. 554·32·10 PROFESSIONAL SERVICES· ANNUAL AUDIT 6000 6,000 7,250 6,000 6,000
78. 554-34-15 OTHER CONTRACTUAL SERVICES 0 0 0 0 0
79. 554-40-70 TRAVEL & CONFERENCE 1,440 2,000 2,000 44 1,750
80. 554-40-80 EMPLOYEE EDUCATION & TRAINING 430 1,000 1,000 0 750
81. 554-46-31 MAINTENANCE & REPAIRS· TELEPHONE LINES 3,515 2,500 2,500 812 2,500
82. 554-48-50 ADVERTISING NON·LEGAL 123 196 500 0 500
83. 554-49-10 ADVERTISING LEGAL ADS 355 1,000 1,000 180 1,000
84. 554-52-10 OPERATING SUPPLIES 3,056 4,476 4,500 3,118 3,788
85. 554-54-10 PUBLICATIONS, SUBSCRIPTIONS & MEMBERSHIPS 1156 2,000 2,000 1,310 2,000
~~1@~~~)rflt?'c;,~";;;; ········,.~J:A~Q~~AA,.ING~Xp!::NDll'UR~§ •• 16,075 17;flZ·· 20tt~0
10.9
ACCT NO ACCOUNT CLASSIFICATION
GENERAL FUND SERVICES/TRANSFERS
86. 554·91-40 FUEL· FIELD INSPECTION CAR
INSURANCE· FIELD INSPECTION CAR
PRINTING/MAIL-OUT PROCESSING
PROTECTIVE SERVICES FUEL, INSURANCE & EQUIPMENT
SMCRA SECRETARY/CITY CLERK SUPPLIES & SERVICES
LAND-USE CHANGE TRANSMITTAL SERVICES (EAR AMENDMENTS)
LAND-USE CHANGE & ZONING ADMINISTRATION -PLANNING DEPT.
CITY MAPPING & PRINTING SERVICES (GIS)
HUMAN RESOURCES (2nd Change Program Processing)
10.10
ACTUAL ACTUAL ADOPTED ESTIMATE PROPOSED
2009·2010 2010·2011 2011·2012 2011·2012 2012·2013
758 758 800
500 500 500
1,910 1,910 1,910
3,097 3,097 3,582
2,500 2,500 2,500 7,096
0 4,490 4,490 4,490
3,800 3,800 3,800 3,800
7,945 7,945 7,945
3,050
SMCRA ADMINISTRATIVE
ORGANIZATIONAL CHART
APPENDIX A
SMCRA ADMINISTRATIVE ORGANIZATIONAL CHART
Agency Director
Administrative Assistant
Community Outreach Coordinator Receptionist/Property Management Coordinator
~---..... _--_ ..... _---_ ......... __ .. _-_ .. _-----------
APPENDIX B
FISCAL YEAR 2012-2013 BUDGET
DETAILED EXPENDITURE BREAKDOWN
• Budget Line Item No.1 thru 5 -(Full-Time Employee Salaries) -Account No. 513-12-10; 513-
21-10; 513-22-10; 513-23-10; 513-24-10
The Agency employees four (4) full-time employees including an SMCRA Owned Property
Manager; a Community Outreach 209,328 has been allocated in the FY 2011-2012 Budget
for salaries and benefits for all administrative related duties.
• Budget Line Item 6 -(Legal Services) -Account No. 554-31-20
A total funding amount of $50,000 has been allocated in the FY 2011-2012 Budget for
General Council services for all Agency legal matters.
• Budget Line Item 7 -(General Contingency) -Account No. 554-99-20
A total funding amount of $7,500 has been allocated in the FY 2011-2012 Budget for
annual contingency or unforeseen expenditures.
• Budget Line Item 8 -(Board Member Discretionary Funds) -Account No. 554-99-25
A total funding amount of $7,000 has been allocated in the FY 2011-2012 Budget for Board
Member discretionary funds to provide direct assistance with SMCRA Area community
enrichment initiatives.
• Budget Line Item 9 -(Miami-Dade County Administrative Fee) -Account No. 554-99-15
A total funding amount of $7,789 has been allocated in the FY 2011-2012 Budget for the
annually required administrative fee payment to Miami-Dade County.
• Budget Line Item No. 10 (Professional Services -Roadway & Drainage Improvements) -
Account No. 541-34-20
Commerce Lane and Progress Lane are specifically identified in the SMCRA Adopted
Redevelopment as areas in need of physical infrastructure and design improvements. During
the prior fiscal year, the Board authorized the completion major street infrastructure
improvements along these two commercial roadways.
A total funding amount of $40,000 has been allocated the 2012-2013 Fiscal Year to
implement required engineering design drawings for a much needed public parking lot in the
Commerce Lane/Progress Road Business District.
• Budget Line Item No. 11 -(Contractual Services -Roadway & Drainage Improvements)-
Account No. 541-34-50
A total funding amount of $60,000 has been allocated the 2012-2013 Fiscal Year to
complete construction of the Board approved infrastructure/median construction project in
the Downtown section of the SMCRA Area along Sunset Drive. Due to the 2012 Holiday
shopping season in the downtown business district, construction shall commence in January
2013.
• Budget Line Item 12 -(Infrastructure Maintenance & Repairs) -Account No. 541-46-20
A total funding amount of $10,000 has been allocated in the FY 2011-2012 Budget for the
maintenance and repair of deficient infrastructure including the possible reconstruction of
existing roadway medians in the SMCRA Area.
• Budget Line Item 13 -(Printing and Binding) -Account No. 541-47-10
A total funding amount of $1,000 has been allocated in the FY 2012-2013 Budget for
required printing and binding services needed to disseminate infrastructure and streetscape
improvement information to surrounding area residents.
• Budget Line Item 14 -(Capital Projects Funding Contribution) -Account No. 541-63-40 (n/a)
• Budget Line Item 15 -(Capital Projects Funding Contribution) -Account No. 541-64-50
A total funding amount of $15,000 has been allocated in the FY 2011-2012 Budget for
designated roadway improvement projects such as street furniture, street tree and or street
lighting improvements.
• Budget, Line Item No. 16 -(Printing and Binding) (No funding allocation)
• Budget Line Item 17. 18 and 19 -(Professional & Contractual Services -Park Improvements)
-Account No. 572-31-20; 572-34-50 and 572-64-50
A total funding amount of $165,000 has been allocated in the FY 2012-2013 Budget for
community final pool design services for the Murray Park Community Pool in the SMCRA
Area ($100,000); as a partial funding contribution for annual pool maintenance fees
($20,000); and for additional facility improvements at Marshall Williamson Park (15,000).
i~~I~pj~llmJ)rQv~msnt~t?$2~e,OQO
• Budget Line Item 20 -(Professional Services -Madison Square Development Drawings -
Account No. 551-31-20
During the prior Fiscal Year, the South Miami City Commission approved a final land-use
designation for the Madison Square development site. Following approval of a final zoning
category for the site, the entire site can be formally advertised as part of a request for
proposal process. A total funding amount of $15,000 has been allocated in the 2012-2013
budget for any required final studies or analysis prior to development.
• Budget Line Item 21 thru 23 -(Job Training, Employment & Environmental Clean-Up
Program) -Account No. 551-13-10; 551-21-10; and 551-24-10
Throughout its existence, the SMCRA has continued to initiate successful job training and
employment programs to facilitate housing rehabilitation in the SMCRA Area. During the
2011-2012 Fiscal Year, a total amount of $63,605 was allocated for continuance of the 2 nd
Chance Employment and Job Training and Environmental Clean-Up Program.
• Budget Line Item 24 -(Printing and Binding) -Account No. 551-47-10
A total funding amount of $500 has been allocated in the FY 2012-2013 Budget for printing
and binding services to disseminate program information to surrounding area residents.
• Budget Line Item 25 -(Professional Services -Economic Development & Small Business
Training Seminars) -Account No. 551-99-32
During the prior fiscal year, the Board authorized a series of small business training
seminars for aspiring start-up businesses in the SMCRA Area. A total funding amount of
$2,500 has been allocated in the FY 2012-2013 Budget for on-going small business training
seminars for existing and aspiring businesses.
• Budget Line Item 26 -(Small Business Assistance Grants) -Account No. 551-99-33
The Agency continues to encourage the development and long-term sustainability of small
businesses. The Agency operated Start-Up Business Grant Program offers eligible applicants
up to $5,000 for specific costs associated with business start-up. Most recently, the Agency
assisted in establishing the Children's Rehabilitation Network in the SMCRA Area along SW
68th Street, Rodney's Barber Shop and Royal Photography Inc. A total funding amount of
$10,000 has been allocated facilitate this program during the 2012-2013 Fiscal Year.
• Budget Line Item 27-29 -(Commercial Fac;ade Improvement Program) -Account No. 552-31-
20,552-34-50; and 552-47-10
The Agency also continues to assist small businesses with required physical improvement to
the exterior of their existing commercial establishments. The Agency most recently funded
two (3) prominently located business establishments in the SMCRA Area located at 6845 SW
69th Street, 5940 SW 68th Street and at 6412 SW 59th Place. These vital commercial
improvements enhance aesthetics, curb appeal, functionality and also increase business
activity and economic development in the SMCRA Area.
A total funding amount of $18,750 has been allocated in the FY 2012-2013 Budget to
facilitate physical building improvements fro commercial business in the SMCRA Area.
• Budget Line Item 30 -(Professional Services/Housing Rehabilitation Permitting & Design)-
Account No. 564-31-20
A total amount of 10,000 has been allocated for professional services associated with
affordable housing development including the cost of a required a required performance
bond for the construction of three remaining Board approved L.E.E.D. certified, single-family
homes in the SMCRA Area.
• Budget Line Item 31-32 -(Contractual Services/Affordable Housing Rehabilitation) -Account
No. 564-34-50; and 564-47-10
A 1::otal amount of 10,000 has been allocated other contractual services associated with
affordable housing development and rehabilitation in the SMCRA Area including associated
demolition and construction costs.
• Budget Line Item 33 -(Affordable Home Mortgage Assistance Program) -Account No. 564-
99-35
During the 2011-2012 Fiscal Year, the Agency was successful in conveying six (6) blighted
residential land parcels to the Miami-Dade Affordable Housing Foundation and assisting in
completing a lengthy City design review and construction permitting process. Affordable
housing construction commenced on three (3) of the six approved homes began during the
later part of the 2011-2012 Fiscal Year.
As part of the Board approved agreement with the Miami-Dade Affordable Housing
Foundation, the Agency shall provide mortgage assistance for up to six eligible "low" to
"moderate" income families. The SMCRA Mortgage Assistance Program provides "gap"
funding in an amount not to exceed $25,000 per approved applicant. A total funding amount
of $150,000 has therefore been allocated in the 2012-2013 Budget for mortgage
assistance funding for up to six (6) new households. Final mortgage qualification procedures
for each new homeowner will be conducted just prior to actual property closing.
• Budget Line Item 34 & 35 -(Housing Rehabilitation Grant Assistance Programs) -Account
No. 564-99-21; and 564-99-30
In an effort to improve the existing housing stock and living conditions, the Agency continues
to support the Multi-Family and Single Family Rehabilitation Programs. A total funding
amount of $20,000 has been allocated in the FY 2011-2012 for Residential Rehabilitation
Programs including $20,000 for the Multi-Family and $25,000 for the Single-Family Housing
Rehabilitation Program.
• Budget Line Item 36 -(Professional Services Land Acquisition) -Account No. 583-31-20
A total funding amount of $15,000 has been allocated in the FY 2012-2013 Budget for
property expenditures including property surveys, required appraisals and environmental
assessments and associated demolition costs.
• Budget Line Item 37-(Land Acquisition) -Account No. 583-61-10
The Agency has been extremely successful in purchasing blighted land assemblages in
recent years. However with the current shift in focus to development of these acquired
assemblages, recommended funding in the Land Acquisition Account has progressively
deceased.
A total funding amount of $35,000 has been allocated in the FY 2012-2013 Budget for the
purchase of blighted properties in the SMCRA Area.
• Budget Line Item 38 and 39 -(Property Management Expenditures) -Account No. 583-31-
25; and 583-31-44
As a result of previously acquired property assemblages obtained for the Madison Square
mixed-use development project, the Agency continues to provide property management for
eight total rental units including one six unit apartment building and two single-family homes.
Although several of the originally housing units have been demolished due to unsafe
conditions, the Agency continues to maintain these remaining units.
Following the recent approval by the City Commission of a required contiguous, land-use
category for the site and scheduled approval by the City Commission of compatible zoning
category, the SMCRA to intends issue a formal request for proposal for project development.
Immediately following the request for proposal process all remaining "blighted" structures
shall be demolished by the Agency.· The SMCRA also continues to manage the Agency
constructed Start-Up Business & Community Service Facility located at 5825 SW 68th Street.
Based on the continued need to provide property management and maintenance services
during the 2012-2013 Fiscal Year, a total funding amount of $78,266 has been provided for
property management necessities including Miami-Dade County property taxes, property and
liability insurance, building utility costs ($40,000), lawn maintenance, handyman and
janitorial services as well as any major unforeseen repairs to existing Agency owned
properties ($38,266).
• Budget Line Item 40 thru 44 -(Property Management Services) -Account No. 554-12-10;
554-21-10; 554-22-10; 554-23-10; and 554-24-10
Based on the above referenced property management responsibilities, and based on prior
Board approval, the Agency currently utilizes the services on in-house staff to coordinate
property management duties including the collection of all residential and commercial rental
payments, addressing all tenant complaints and requests, coordinating required building
maintenance and repairs, arranging state and fire building inspections, etc.
A total funding amount of $30,071 has been allocated in the 2012-2013 for property
management duties associated with salary and benefits of this full-time SMCRA staff person.
• Budget Line Item 45 and 46 -(Debt Service Interest & Principal Payments) -Account No.
583-71-10; 583-72-10; 554-22-10; 554-23-10; and 554-24-10
During the 2006-2007 Fiscal Year, the SMCRA Board authorized a long-term bond with
Regions Bank in the total amount of 2.73 Million Dollars. The bond was previously required
by the Agency's Miami-Dade County governing body and was subsequently approved by the
SMCRA Board. Bond proceeds were utilized to successfully purchase all properties required
to develop the Madison Square mixed-use development project.
According to the terms of bond agreement, the Agency has been responsible for an annual
debt service payments to Regions Bank in the total amount of $297,764. This amount has
therefore been allocated in the 2012-2013 Budget for payment of this required debt service
expenditure. Approximately 3.5 years remain on the debt service obligation.
• Budget Line Item 47 -(Elderly Care Grant Assistance Program) -Account No. 559-31-20
During the prior Fiscal Year and following competitive bidding process, the SMCRA Board
authorized entering into agreement with the Thelma Gibson Health Initiative to provide to
reduce the spread of negative conditions in the SMCRA Area by facilitating a continuance of
elderly care services in the redevelopment community.
A total amount of $40,000 was therefore allocated in the Special Redevelopment &
Technical Services Account to continue these vital services during the 2012-2013 Fiscal
Year and to compliment prior Agency initiated improvements to the Marshall Williamson Park
Facility.
• Budget Line Item 48 and 49 -(James T. Bowman, Summer Youth & After School Scholarship
Programs) -Account No. 559-34-50; and 559-99-31
The Agency's adopted redevelopment plan calls for the establishment of scholarship
programs and initiatives to assist in eliminating negative conditions in the SMCRA Area and
in an attempt to improved future economic development opportunities. To facilitate these
goals, the Agency previously established the James T. Bowman Scholarship and
subsequently established scholarship programs geared towards youth education during
summer and after-school periods.
A total funding amount of $36,000 has been allocated in the FY 2012-2013 Budget for
individual scholarship awards for these three SMCRA administered scholarships.
• Budget Line Item 50 -(School Assistance Program) -Account No. 559-99-32
A total funding amount of 32,262 has been allocated in the budget as part of the School
Assistance Program and specifically allocated by the Board to facilitate interior building
equipment improvements within the South Miami After School Program currently located in
the Gibson-Bethel Community Center in the SMCRA Area. The objective of this initiative is to
mitigate the spread of negative conditions in the SMCRA Area while enhancing future
economic growth and self-sufficiency.
• Budget Line Item 51 thru 55 -(Special Events Coordination Services) -Account No. 574-12-
10; 574-21-10; 574-22-10; 574-23-10; and 574-24-10
Based on an SMCRA redevelopment plan of assisting in marketing and funding of special
events designed at increasing business volume in the SMCRA Area, the Agency has
continued to focus on these economic development goals. The SMCRA Area currently hosts
the annual Martin Luther King/Black History Parade, the Safe Streets Halloween Parade, the
Holiday Elves Parade and several other annual special events conducted in the SMCRA Area.
A total funding amount of $63,516 has therefore been allocated in the 2012-2013 Budget
to provide continued coordination and project management of the vital economic
development related special events in the SMCRA Area.
• Budget Line Item 56 -(Marketing and Public Relations) -Account No. 574-31-20
A total funding amount of $20,000 has been allocated in the FY 2012-2013 Budget for
required special event related services including associated traffic control and related event
services for these annual parade events.
• Budget Line Item 57 thru 61-(Redevelopment Grant Writing Services) -Account No. 513-12-
10; 513-21-10; 513-22-10; 513-23-10; 513-24-10
In an effort to leverage additional funding for infrastructure, economic development and
affordable housing initiatives, the SMCRA has long supported supplemental grant writing
services to maximize existing redevelopment efforts. As a result of these supplemental grant
efforts, the Agency has utilized supplemental funding for such notable completed projects as
the SW 59th Place, and the SW 66th Street Infrastructure and Streetscape Improvement
Projects. Each of these completed projects has in turn facilitated additional redevelopment
achievements in the SMCRA Area.
A total funding amount of $39,127 has been allocated in the FY 2012-2013 Budget as a
50% contribution towards these vital grant writing services.
• Budget Line Item 62 thru 66 -(Police Sub-Station Officers) -Account No. 521-12-10; 521-21-
10; 521-22-10; 521-23-10; and 521-24-10
Section 7 of the adopted redevelopment plan states that the Agency shall assist in the
establishment of a Police Sub-Station in the SMCRA Area and provide payment of police
officer salaries for related sUb-station duties. Based on this directive, the Agency has long
supported community policing efforts in the area as a way to improve quality of life and on-
going redevelopment efforts.
A total funding amount of $217,913 has been allocated in the FY 2012-2013 Budget for the
services of three (3) full-time SMCRA sub-station officers and related duties.
• Budget Line Item 67 thru 71-(Community Based Code Enforcement) -Account No. 554-12-
10; 554-21-10; 554-22-10; 554-23-10; and 554-24-10
Section 7 of the adopted redevelopment plan also calls for the Agency to fund increased
code enforcement services in the SMCRA Area in an effort to increase the aesthetics and
marketability and of properties in the Redevelopment Area. For this purpose, the Agency has
long supported community oriented code enforcement efforts and associated code
enforcement educational initiatives.
A total funding amount of $85,427 has been allocated in the FY 2012-2013 Budget for the
full-time services provided by one (1) Community Service Code Enforcement Officer.
• Budget Line Item 72 thru 76 -(Public Assistance Services) -Account No. 569-12-10; 569-21-
10; 569-22-10; 569-23-10; and 569-24-10
The Agency' deSignated Community Outreach Coordinator devotes approximately 50% of
daily duties to Protective Service related initiatives including provision of technical
assistance to area residents in need of health, safety and welfare services and employment
and economic development opportunities. Additional responsibilities associated with the
prevention of the spread of negative conditions include providing homeless shelter and food
bank information and facilitating hurricane mitigation and disaster prevention efforts.
A total funding amount of $33,319 has been allocated in the 2011-2012 Protective Services
Account for 50% of annual salary and benefits for this full-time Agency employee.
• Budget Line Item 77 thru 85 -(Operating Expenditures) -Account No. 554-32-10; 554-234-
15; 554-40-70; 554-40-80; and 554-46-31; 554-48-50; 554-49-10; 554-52-10; and 554-
54-10
A total funding amount of $18,288 has been allocated in the 2012-2013 Budget for the
operating expenditures including the required annual audit report, employee training and
conferences, telephone line service, advertising expenditures, office supplies and
publications and subscriptions.
• Budget Line Item 86 -(General Fund Transfers) -Account No. 554-91-40
A total funding amount of $33,173 has been allocated in the FY 2012-2013 Budget for
general fund transfers to the City for key services and operating supplies including
associated costs for the use of a City site inspection vehicle, City printer and copier usage,
land-use and zoning amendment processing services through the Planning & Zoning
Department and GIS mapping services provided through the City's Public Works Department.
APPENDIX C
PRIOR FISCAL YEAR BUDGET
ACTUAL EXPENDITURE ESTIMATES
ADOPTED BUDGET ACTUAL ESTIMATE % EXPENDED
ACCT NO ACCOUNT CLASSIFICATION FY 2011-2012 FY 2011-2012 FY 2011-2012
ADMINISTRATIVE
FULL-TIME AGENCY EMPLOYEE SALARIES
1. 513-12-10 PROPERTY MANAGEMENT COORDINATOR/ADMIN SECRETARY (40%) $14,973 $14,973 100%
ADMINISTRATIVE ASSISTANT $38,401 $38,401 100%
COMMUNITY OUTREACH COORDINATOR (40%) $19,394 $19,394 100%
AGENCY DIRECTOR $84,721 $84,721 100%
EMPLOYEE HEALTH CARE & BENEFITS
2. 513-21-10 FICA $12,774 $12,774 100%
3. 513-22-10 PENSION $27,720 $27,720 100%
4. 513-23-10 INSURANCE $17,200 $17,200 100%
5. 513-24-10 WORKERS COMP $869 $869 100%
PROFESSIONAL LEGAL SERVICES & OTHER USES
6. 554-31-20 PROFESSIONAL LEGAL SERVICES $50,000 $50,000 100%
7. 554-99-20 OTHER USES/GENERAL CONTINGENCY $10,000 $8,245 82%
8. 554-99-25 BOARD MEMBER DISCRETIONARY FUNDS $7,000 $7,000 100%
9. 554-99-15 MIAMI-DADE COUNTY 1.5% ADMINISTRATIVE FEE $7,646 $7,646 100%
ADOPTED BUDGET ACTUAL ESTIMATE % EXPENDED
ACCT NO ACCOUNT CLASSIFICATION FY 2011-2012 FY 2011-2012 FY 2011-2012
INFRASTRUCTURE & STREETSCAPE IMPROVEMENTS
10. 541-31-20 PROFESSIONAL SERVICES -Commerce Lane, Progress Road, Sunset Drive $90,000 $66,276 74%
11. 541-34-50 CONTRACTUAL SERVICES $115,000 $115,000 100%
12. 541-46-70 INFRASTRUCTURE MAINTENANCE AND REPAIRS -Roadway Repairs $15,000 $8,878 59%
13. 541-47-10 PRINTING AND BINDING $1,000 $0 0%
14. 541-63-40 CAPITAL PROJECT FUNDING CONTRIBUTIONS -SW 66th STREET $95,000 $5,405 6%
15. 541-99-30 CAPITAL PROJECT FUNDING CONTRIBUTIONS -SW 64TH STREET $10,000 $10,000 100%
16. 541-31-20 STREET ENHANCEMENT INITIATIVES -PROFESSIONAL SERVICES $0
17. 541-64-50 CONTRACTUAL SERVICES -SUNSET DRIVE & STREET LIGHTING IMPROVEME $215,000 $57,208 27%
18. 541-47-10 PRINTING AND BINDING $0 $0
PARKS IMPROVEMENTS
19. 572-31-20 PARK IMPROVEMENTS -PROFESSIONAL SERVICES $7,500 $1,385 18%
20. 572-34-50 PARK IMPROVEMENTS -CONTRACTUAL SERVICES $35,000 $11,707 33%
21. 572-64-50 PARK IMPROVEMENT (SOUTH MIAMI COMMUNITY POOL DESIGN) $125,000 $0 0%
.;TQ'TAIl(jA~JrAY1~~~()"~Mfo~TS· $i0850.~i;! .
, , , ""'~ ,', ·;~~7~;S~~·.
ACCT NO ACCOUNT CLASSIFICATION
EMPLOYMENT, JOB TRAINING & ENVIRONMENTAL CLEAN-UP INITIATIVES
551-13-10 PROFESSIONAL SERVICES -Economic Development
23. 551-13-10 CONTRACTUAL SERVICES -Employment & Environmental Clean-Up Program
24. 551-21-10 FICA -Employment & Environmental Clean-Up Program
25. 551-24-10 WORKERS COMP -Employment & Environmental Clean-Up Program
26. 551-47-10 PRINTING AND BINDING
27. 551-99-32 ECONOMIC DEVELOPMENT TRAINING PROGRAMS
28. 551-99-33 SMALL BUSINESS ASSISTANCE GRANTS
COMMERCIAL BUSINESS IMPROVEMENTS
29. 552-31-20 COMMERCIAL FACADE IMPROVEMENT PROGRAM
30. 552-34-50 CONTRACTUAL SERVICES
31. 552-47-10 PRINTING & BINDING
TRANSPORTATION IMPROVEMENTS
32. 544-64-30 SHUTTLE SERVICES
. ':;'T()T~~.E.CONiirJilctl~~1i9~M~NT~c6MMER.~IAt..·IMRlK()~~ENfs ..
ADOPTED BUDGET
FY 2011-2012
$30,000
$108,160
$8,274
$10,470
$500
$5,000
$10,000
$18,000
$6,000
$250
$0
·$~31~654 •.
ACTUAL ESTIMATE
FY 2011-2012
$678
$108,160
$8,274
$10,470
$500
$5,000
$10,000
$8,712
$5,579
$0
$0
C;C~'57:3'1~
% EXPENDED
FY 2011-2012
2%
100%
100%
100%
100%
100%
100%
48%
93%
0%
n/a
ACCT NO ACCOUNT CLASSIFICATION
AFFORDABLE HOME REHABILITATION
33. 564-31-20 PROFESSIONAL SERVICES -(L.E.E.D. Housing Performance Bond)
34. 564-34-50 CONTRACTUAL SERVICES
35. 564-47-10 PRINTING AND BINDING
AFFORDABLE HOUSING HOME OWNERSHIP ASSISTANCE
36. 564-99-35 MORTAGE ASSISTANCE PROGRAM (L.E.E.D. Homebuyer Assistance)
HOUSING REHABILITATION GRANT ASSISTANCE
37. 564-99-21 MULTI-FAMILY REHAB (Lee Park Rehabilatation)
38. 564-99-30 SINGLE-FAMILY REHAB
··f6iAtV~E$lD~~fl~t~Fl9USI~~I",P~~V~M~rs."··
ADOPTED BUDGET
FY 2011-2012
$24,100
$40,000
$0
$150,000
$152,500
$70,000
#,3$;$00·
ACTUAL ESTIMATE
FY 2011-2012
$3,340
$21,600
$0
$2,500
$26,458
}$53·898·
-;, ",,~\,
% EXPENDED
FY 2011-2012
14%
54%
0%
2%
38%
ACCTNO ACCOUNT CLASSIFICATION
LAND ACQUISITION
39. 583·31-20 PROFESSIONAL SERVICES· LAND ACQUISITION
40. 583-61-10 BLIGHTED PROPERTY ACQUISITION
PROPERTY MANAGEMENT EXPENDITURES
41. 583-31-25 AGENCY OWNED PROPERTY EXPENDITURES
42. 583-34-55 AGENCY OWNED PROPERTY MAINTENANCE & REPAIRS
PROPERTY MANAGEMENT SERVICES
43. 554-12-10 SMCRA PROPERTY MANAGEMENT COORDINATOR (60%)
44. 554-21-10 FICA
45. 554-22-10 PENSION
46. 554-23-10 INSURANCE
47. 554-24-10 WORKERS COMP
DEBT SERVICE FOR SMCRA ACQUIRED PROPERTIES
48. 583-71-10 ANNUAL PRINCIPAL PAYMENT
49. 583-72-10 ANNUAL INTEREST PAYMENT
ADOPTED BUDGET
FY 2011·2012
$20,000
$42,866
$45,000
$40,000
$22,459
$1,432
$3,107
$2,873
$103
$141,223
$156,541
ACTUAL ESTIMATE
FY 2011·2012
$17,032
$40,029
$41,208
$36,601
$22,459
$1,432
$3,107
$2,873
$103
$141,223
$156,541
% EXPENDED
FY 2011·2012
85%
93%
92%
92%
100%
100%
100%
100%
100%
100%
100%
ADOPTED BUDGET ACTUAL ESTIMATE % EXPENDED
ACCTNO ACCOUNT CLASSIFICATION FY 2011·2012 FY 2011·2012 FY 2011·2012
SPECIAL REDEVELOPMENT SERVICES
50. 559-31-20 PROFESSIONAL SERVICES· ELDERLY CARE INITIATIVE $40,000 $40,000 100%
TECHNICAL ASSISTANCE PROGRAMS
51. 559-34-50 BOWMAN COLLEGE SCHOLARSHIP PROGRAM $15,000 $15,000 100%
52. 559-99-31 SUMMER YOUTH AND AFTER SCHOOL SCHOLARSHIP PROGRAMS $45,000 $35,000 78%
53. 559-99-32 SCHOOL ASSISTANCE PROGRAM $20,000 $0 0%
SPECIAL EVENTS & TECHNICAL SERVICES
54. 574-12-10 SPECIAL EVENTS PLANNING & MARKETING $42,794 $42,794 100%
55. 574-21-10 FICA $3,274 $3,274 100%
56. 574-22-10 PENSION $5,825 $5,825 100%
57. 574-23-10 INSURANCE $7,104 $7,104 100%
58. 574-24-10 WORKERS COMPENSATION $2,080 $2,080 100%
59. 574-31-20 PROFESSIONAL SERVICES -MARKETING & PUBLIC RELATIONS $25,000 $19,940 80%
GRANT WRITING SERVICES
60. 513-12-10 GRANT WRITER (50% of Salary) $28,188 $28,188 100%
61. 513-21-10 FICA $2,156 $2,156 100%
62. 513-22-10 PENSION $1,973 $1,973 100%
63. 513-23-10 INSURANCE $6,233 $6,233 100%
64. 513-24-10 WORKERS COMPENSATION $155 $155 100%
ADOPTED BUDGET ACTUAL ESTIMATE % EXPENDED
ACCTNO ACCOUNT CLASSIFICATION FY 2011-2012 FY 2011-2012 FY 2011-2012
PROTECTIVE SERVICES
LAW ENFORCEMENT -COMMUNITY POLICING INITIATIVES
65. 521-12-10 SMCRA AREA SUB STATION OFFICERS (3) $150,282 $150,282 100%
66. 521-21-10 FICA $11,497 $11,497 100%
67. 521-22-10 PENSION $74,790 $74,790 100%
68. 521-23-10 INSURANCE $17,173 $17,173 100%
69. 521-24-10 WORKERS COMP $5,666 $5,666 100%
CODE ENFORCEMENT
70. 554-12-10 SMCRA COMMUNITY CODE ENFORCEMENT OFFICER $62,252 $62,252 100%
71. 554-21-10 FICA $4,762 $4,762 100%
72. 554-22-10 PENSION $10,334 $10,334 100%
73. 554-23-10 INSURANCE $5,775 $5,775 100%
74. 554-24-10 WORKERS COMP $8,273 $8,273 100%
PUBLIC ASSISTANCE SERVICES
75. 569-12-10 SMCRA COMMUNITY OUTREACH COORDINATOR (60%) $29,091 $29,091 100%
76. 569-21-10 FICA $1,855 $1,855 100%
77. 569-22-10 PENSION $3,806 $3,806 100%
78. 569-23-10 INSURANCE $2,664 $2,664 100%
79. 569-24-10 WORKERS COMP $134 $134 100%
ADOPTED BUDGET ACTUAL ESTIMATE % EXPENDED
ACCTNO ACCOUNT CLASSIFICATION FY 2011-2012 FY 2011-2012 FY 2011-2012
OPERATING EXPENDITURES
79. 554-32-10 PROFESSIONAL SERVICES -ANNUAL AUDIT $7,250 $6,000 83%
80. 554-34-15 OTHER CONTRACTUAL SERVICES $0 $0 n/a
81. 554-40-70 TRAVEL & CONFERENCE $2,000 $44 2%
82. 554-40-80 EMPLOYEE EDUCATION & TRAINING $1,000 $0 0%
83. 554-46-31 MAINTENANCE & REPAIRS -TELEPHONE LINES $2,500 $812 32%
84. 554-48-50 ADVERTISING NON-LEGAL $500 $0 0%
85. 554-49-10 ADVERTISING LEGAL ADS $1,000 $180 18%
86. 554-52-10 OPERATING SUPPLIES $4,500 $3,118 69%
87. 554-54-10 PUBLICATIONS, SUBSCRIPTIONS & MEMBERSHIPS $2,000 $1,310 66%
········.·,-OfAGOPEMTINaEXp.ENrlll'URES··
',','" ',' ,"-'.', ',,,,' '.,",,';' ,',',',' , '",'" ", ········~~9 .. 150·.
ACCT NO ACCOUNT CLASSIFICATION
GENERAL FUND SERVICESITRANSFERS
88. 554-91-40 FUEL -FIELD INSPECTION CAR
INSURANCE -FIELD INSPECTION CAR
AGENCY MAIL-OUT POSTAGE
PRINTING/COPIER USAGE
PROTECTIVE SERVICES FUEL, INSURANCE & EQUIPMENT
SMCRA SECRETARY/CITY CLERK SUPPLIES & SERVICES
LAND-USE CHANGE TRANSMITTAL SERVICES (EAR AMENDMENTS)
LAND-USE CHANGE & ZONING ADMINISTRATION -PLANNING DEPT.
CITY MAPPING & PRINTING SERVICES (GIS)
""QrAtG~NE~(FUN~~li~VI¢~$iT~N~~ERS .
ADOPTED BUDGET
FY 2011-2012
$758
$500
$242
$1,668
$3,097
$2,500
$4,490
.$3,800
$7,945
ACTUAL ESTIMATE
FY 2011-2012
$758
$500
$242
$1,668
$3,097
$2,500
$4,490
$3,800
$7,945
% EXPENDED
FY 2011-2012
100%
100%
100%
100%
100%
100%
100%
100%
100%
. ::':,;.: '"" """"""':;.';;' .•. ,.,.,,, "',> ::'2:"" '.:",'''; '.,. ".: ''',',' .. ',', ,:'. '" ':";,,,;,,:.,,. :~,." ':';'.:;';.:,'.::!,: ,c'···· "'.: :"'c,';:: .,,,:: .... :" :<:.: ." .::" :1::':': .,: n':': if::" :., , ",.:.,;: .. " .. : ":.::;·"',,c;::i'Z.,:. .:,:::;:::::·.iJ[::" ::::I::r;:>: .. , ···,TGT:ALAGTUALBUIlG:ET,EXP,ENDITUR1IOiS; •. ;,·,,,······ .. .. ··.·,$~,t>3~176'l<,·.····· .' ······v:$.1j8l7\17~,.".··,"'··, ··,,;'69%,:.':' . '-'_, ',,' ... ,,----,--;.----"-----';:-/?i,,~ i'_.·';'<.'/_"".'_.,'.'",.,·,',,',,,.,,', __ ".,J_",·,,'_-'.',<---'--,c'_'i,\ ,v. -,'",'-,' ,-,,", _",_,,'';.'-"»-"\"", "', -_~_,,:;
APPENDIX D
SMCRA BOARD APPROVED BUDGET HEARING
RESOLUTION
(SMCRA Resolution No. 70-12-610)
RESOLUTION NO. eRA 70 -1 2 -61 0
A resolution of the South Miami Community Redevelopment Agency
(SMCRA) approving the SMCRA Budget for Fiscal Year beginning
October 1, 2012 and ending September 30, 2013; Authorizing the
expenditure of funds established by the budget; authorizing the Agency
to transmit the budget to Miami-Dade County for final approval.
WHEREAS, based on the adopted inter-local agreement with Miami-Dade
County, the Agency shall prepare and approve an annual revenue and expenditure
budget based on projected tax increment finance revenues and in accordance with
the adopted Community Redevelopment Agency Plan; and
WHEREAS, during the September 10, 2012 Meeting, the SMCRA Board
conducted their annual budget workshop to discuss prior year accomplishments and
to develop the 2012-2013 Budget based on current needs and in accordance with the
goals and objectives contained in the adopted redevelopment plan; and
WHEREAS, during the September 10th Workshop, various amendments were
requested by the Board based on projected revenue decreases and current goals and
objectives of the SMCRA Board; and
WHEREAS, following the September 10, 2012 Budget Workshop, all requested
amendments were incorporated into the budget and the budget was subsequently
reviewed by the SMCRA Board during the October 8, 2012 Budget Hearing; and
WHEREAS, the SMCRA Board desires to implement the goals and objectives of
the community redevelopment plan through the approval of the annual FY 2012-
2013 Budget and authorize the Agency to transmit the budget to Miami-Dade County
for final approval; and
NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT
AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The South Miami Community Redevelopment Agency Board
authorizes approval of the SMCRA Budget for Fiscal Year beginning October 1, 2012
and ending September 30, 2013; Authorizing the expenditure of funds established by
the budget; authorizing the Agency to transmit the budget to Miami-Dade County for
approval; providing severability; and providing an effective date.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 8TH day of October, 2012.
Page 1 of2
eRA 70-12-610
ATTEST: APPROVED:
rfJPCJillJ
CHAIRPERSON
Board Vote: 6-0
Chair Stoddard: Yea
Vice Chair Liebman: absent
Member Newman: Yea
Member Harris: Yea
Member Welsh: Yea
Member Covington: Yea
Member Price: Yea
Page 2 of2
MIAMI-DADE COUNTY
FORMATTED BUDGET
(Fiscal Year 2012-2013)
APPENDIX E
Miami-Dade County Budget Format
South Miami Community Redevelopment Agency FY 2012-2013 Budget