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_add-on ASouth Miami httd CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM ;'OT(I To: The Honorable Mayor Stoddard and Members 0 he City Commission Via: Hector Mirabile, Ph,D., City ManageA From: Christopher Brimo, AICP, Director. ~,!. 2001 Planning and Zoning Department ~ ~tl jIIO Date: October 2,2012 ITEM No. "tl.11J ~) SUbject: A Resolution concerning an application pursuant to Land Development Code Section 20-4.3(N) to permit the installation of a banner over Sunset Drive to promote the event entitled "Race for the Cure," a fund raising event to be held at Bayfront Park on Saturday, October 20,2012;. APPLICANT'S REQUEST The applicant, Team FootWorks, a non-profit organization, has submitted a Banner Request Application, asking for approval to hang a banner over Sunset Drive promoting the event titled "Race for the Cure". This is a fundraising event to be held at Bayfront Park, located at 301 N. Biscayne Boulevard. APPLICABLE REGULATIONS The City Commission at its May 1, 2007 meeting amended the Land Development Code to require approval of all banners placed across a public street. The ordinance created Section 20-4.3(N) which sets forth regulations governing the placement of banners. Section 20-4.3(N) of the Land Development Code states the following: 1. Organizations wishing to display a banner over rights-aI-way in the City of South Miami must submit to the Planning Department a "Banner Request" application at least thirty (30) days in advance. 2. The city commission will review all requests and will determine whether the request conforms to the following guidelines: a. Only not for profit organizations may display banners; b. Banners for no more than three (3) special events shall be displayed at any given time; c. Banners may be displayed ten (10) to fourteen (14) days before the advertised event takes place; banners must be removed within (5) days after the end of the special event. d. Banner design, color, size, proposed location and wording must be approved by the city commission, and must be submitted along with request. 3. The organization displaying a banner must provide proof of public liability insurance naming the City of South Miami as additionally insured for the period of time banner is displayed. 4. The organization must pay a two hundred and fifty-dollar ($250.00) fee in advance or the actual cost incurred by the city to hang and remove the banner. The city commission may adjust this fee from time to time in order to reflect the current costs of installation. The city or one (1) of the first approved by the city to hang and remove the banners will be the only entities performing this task. SPECIFIC BANNER REQUEST The event is scheduled to take place on Saturday, October 20,2012, and the applicant has requested a display time period from October 3, 2012 to October 16, 2012, a period of fourteen (14) days before the advertised event is scheduled to take place. The display time period that is being proposed is the maximum display time period allowed by Section 20-4.3(N)(2)( c) of the Land Development Code. The Banner Request application complies with all of the other regulations that are listed in Section 20-4.3(N) of the Land Development Code. The applicant has requested that the proposed banner be placed over Sunset Drive at 5880 Sunset Drive. RECOMMENDATION It is recommended that the banner request application be approved for the display time period of October 3, 2012 through October 16, 2012 (fourteen days before the advertised event is scheduled to take place), which is in compliance with the regulations listed in Section 20-4.3(N) of the Land Development Code. Backup Documentation: • Draft Resolution • Banner Request Application, submitted on September 28,2012 • Fee Schedule, Part 2 of 4, dated October 1, 2012 • Insurance Certificate • RRCA Additional Insured Certificate Request Form • Banner Design -Exhibit "A" • Non-Profit Certificate Z:\Commission Items\2012\10-2-12\Banner Over Street -Team Footworks\Banner Team Footworks Event CM Report.doc 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 RESOLUTION NO. ____ _ A Resolution concerning an application pursuant to Land Development Code Section 20-4.3(N) to permit the installation of a banner over Sunset Drive to promote the event entitled "Race for the Cure," a fund raising event to be held at Bayfront Park on Saturday, October 20, 2012;. WHEREAS, pursuant to Land Development Code Section 20-4.3 (N) "Banners over rights-of way" all non-profit organizations proposing to display a special event banner over a City street must submit a Banner Request Application; and WHEREAS, the applicant, Team FootWorks, a non-profit organization, has submitted a Banner Request Application asking for approval to hang a banner over Sunset Drive in order to promote the event entitled "Race for the Cure," a fundraising event to be held at Bayfront Park, located at 301 N. Biscayne Boulevard on Saturday, October 20,2012; and WHEREAS, the submitted application contains the required insurance statement, non-profit certificate, banner design document, and fee; and WHEREAS, the Mayor and City Commission of the City of South Miami desire to support Team FootWorks. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The request submitted by Team FootWorks, a non-profit organization, for approval to hang a banner (as shown on the attached Exhibit "A") over Sunset Drive at 5880 Sunset Drive in order to promote a fundraising event entitled "Race for the Cure," to be held at Bayfront Park located at 301 N. Biscayne Boulevard on Saturday, October 20, 2012 is hereby approved for hanging during the following period: October 3 -October 16, 2012. Section 2. This resolution shall be effective immediately upon being approved. PASSED AND ADOPTED this ,day of ___ , 2012. ATTEST: APPROVED: CITY CLERK MAYOR 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 READ AND APPROVED AS TO FORM LANGUAGE, LEGALITY AND EXECUTION THEREOF: CITY ATTORNEY Commission Vote: Mayor Stoddard: Vice Mayor Liebman: Commissioner Newman: Commissioner Harris: Commissioner Welsh: Z:\Commission ltems\20 12\1 0-2-12\Banner Over Street -Team Footworks\Banner Team FootWorks 10-1-12 Race for the Cure Event Resolution -CA Revised.doc CITY OF SOUTH MIAMI PLANNING & ZONING DEPARTMENT 6130 Sunset Drive, SoUtt1 Miami, FI33143 (305) 663-6326 Fax (305) 668-7356 Hanging Banner Over Public Street Request Form for Special Event Application for the purpose of requesting approval to display banners over public streets promoting events as set forth in Ordinance No. 10-07-1911; LDC Section 20-4.3(N). Complete this permit application form and submit the application to the Planning & Zoning Department located in the Sylva Martin Building in front of City Hall. This application must be submitted at least 30 days prior to the event date. An application fee of $300 must be paid at time of submittal. If approved by the City Commission, this fee covers installation and removal of banner. If approved, take the permit and the banner to the City's Public Works Department located at 4795 SW 75 th Avenue Miami, FL 33155, at least one week prior to the installation date. The Public Works Department will install and remove the banner on the dates specified by the approved permit. Name of Non-for-1-_ ~ Profit Organization __ -$-~~~ Organization Address Sl1.4 ~~1 ~~L ~MtA ~~~ Authorized Re-\ '~ , :1& presentative Name ~..,) ~~~ 'l,)S:;Q..y Phone No . .lC!)5. Co~ , L.t.l Rep. Title ~,p.~ Event Date: 2..00(.."( Wu.. Event Type: R yIN W A ... k " Approximate Installation Date Requested: ~J!)~~_2..4!)U.", thru l e Ocr l.C'~ Banner Location Requested: L_ 15800 Sunset Drive 25880 Sunset Drive Briefly describe event for which you wish to display a banner in South Miami: -------------------- _-S-_k-R.'-'N ~~ ~ __ ~~_t) ___ ~~~HiL--A~Qs.s ro ~~,.. ~~T C~ . .. -y Applicant understands that the Banner installation is 10-14 days before the advertised event day. ,. Installation and removal dates are based on workload. The City is not responsible for the condition of the banner during this period, y Applicant agrees to pickup banner within seven (7) days after the event. The city may discard the banner(s) after the specified period. y Banner Specifications-30ft X 34ft wide, 60ft of % (halD nylon rope with hooks and the banner must vents. #T~ Applicant's Signature PLANNING & ZONING OFFICE USE ONLY: y Illustration of banner showing height, width of the banner, and lettering ." Copy of liability and/or property damage insurance required ." Application fee $300.(per application) Date SUBMIITED REC'D BY: INITIAL o ~ [? City Commission Approval Resolution No. ____________ . _____ ._. _____ . r=::--'C~c:mnm:Dalir-~:~·;;-'~;;;_;;=~+_·I---- 2 8 2012 14-16 CODE Part 2 of4 City of South Miami, Florida PLANNING AND ZONING DEPARTMENT APPLICATION, MISCELLANEOUS AND DOCUMENT FEES DATE: \ 0 I d 1'2. CHECK NO: 1'+'5''\ I NAME: Te.Q..M fo"tVJ cw\'-S ----'-'-....;;.....::-'------ ADDRESS: S 1"2..,"\ Sk-Yl$f-f bVlvt PHONE NO: 3/ to¥o(, -(t.AC E 03.41.300 03.41.300 03.41.300 03.41.300 03.41.300 03.41.300 03.41.300 03.41.400 03.41.400 03.69.920 NEWSRACK APPLICATION FEE ........................ ($50 per news rack) OUTDOOR DINING / SEATING PERMIT ($45 per seat on public sidewalks, in Fiscal Year 2010-2011) ($55 per seat on public sidewalks, in Fiscal Year 2011-2012) ($65 per seat on public sidewalks, in Fiscal Year 2012-2013 and thereafter) ($520 per each stand-alone table top without seating for consumption of beverages or food, on public sidewalks) ($250 per year flat fee on private property) Resolution No. 150-08-12747 TEMPORARY SIGN PERMIT ........................ ($75 per 30 day period) ______ _ 01 sl Issuance; Renewals: 0 2 nd 0 3rd BANNER OVER PUBLIC STREET ........................................ ($300) _*...L-.::~_o_o __ _ Maximum of 14 days POLE BANNERS Per each pole banner, per maximum 30 day period ($30) Minimum fee ($300) MIAMI-DADE COUNTY SIGN APPLICATION ............. ($100 per sign) ______ _ TREE REMOVAL PERMIT ($75 for fIrst tree, $35 for each additional tree) .................................... .. WAIVER OF RIGHT-OF-WAY IMPROVEMENTS................ ($1,500) _____ _ PERMANENT GENERATOR APPLICATION ........................ ($100) MICROFILM / IMAGING REQUEST FOR MICROFILM / IMAGING RESEARCH ....... ($100) MICROFILM / IMAGING Reader/Printer copies ....... ($12 each image) LDC, COMP PLAN & ALL PHOTOCOPIES ($ 0.15 per single-side copy; $ 0.30 per double-sided copy) GRAND TOTAL X:\Fonns\Receipt forms\RECEIPT FORM Part II 1-4-11.doc Ordinance NO.04-11-2077 adopted 1-4-11 White copy to Planning; Pink copy to Customer; Yellow copy to Finance ACORD@ CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDIYYYY) ~ 9/27/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER ~2~~~CT Judy Weaver STAR Insurance -Fort Wayne Office rllgNJo.Ext\: (260) 467-5697 I rffc. Nol: (260) 467-5651 2130 East DuPont Road ~~D~~ss:judy.weaver@starfinancial.com INSURER(S) AFFORDING COVERAGE NAIC# Fort Wayne IN 46825 INSURER A:Na tional Casual tv Company 11991 INSURED INSURER B :Na tionwide Life Insurance Co. 66869 Road Runners Club of America/2012 & INSURERC: Its Member Clubs INSURER D: 1501 Lee Highway, Suite 140 INSURER E: Arlington VA 22209 INSURERF: COVERAGES CERTIFICATE NUMBER'2012 -$2M A. I. REVISION NUMBER' THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE I~~~'!-I~~ ,(~~l5%~l POLICY EXP LIMITS LTR POLICY NUMBER GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 -~~~j~~J?E~~~J.;~ncA\ .1£. 3MMERCIAL GENERAL LIABILITY $ 500,000 A CLAIMS·MADE W OCCUR X KRO 0000002210900 12/31/2011 12/31/2012 MED EXP (Anyone person) $ 5,000 ,.- .1£. LeS!al Liab. to Partie. 12:01 A.M. 12:01 A.M. PERSONAL & ADV INJURY $ 2,000,000 '--$2,000,000 GENERAL AGGREGATE $ NONE GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS· COMP/OP AGG $ 2,000,000 Xl POLICyn p'~R;:nLOC A&M Aggregate $5,000,000 ABUSE & MOLESTATION $ 500,000 AUTOMOBILE LIABILITY -fE~~~~~~~tf'NGLE LIMIT $ 2 000 000 KRO 0000002210900 12/31/2011 12/31/2012 BODILY INJURY (Per person) $ A ANY AUTO -ALL OWNED r-SCHEDULED 12:01 A.M. 12:01 X A.M. BODILY INJURY (Per aCCident) $ AUTOS AUTOS X r-x NON·OWNED rp~?~~c\~re~t~AMAGE $ HIRED AUTOS AUTOS -r-- $ UMBRELLA LIAB HOCCUR EACH OCCURRENCE $ ,.- EXCESS LIAB CLAIMS·MADE AGGREGATE $ OED I I RETENTION $ $ WORKERS COMPENSATION I T~~~Iii1,¥s I IOJ~' AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE D N/A E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L. DISEASE· EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE· POLICY LIMIT $ B EXCESS MEDICAL & ACCIDENT X SPX 0000025293800 12/31/2011 12/31/2012 EXCESS MEDICAL $10,000 ($250 DEDUCTIBLE/CLAIM) 12:01 A.M. 12:01 A.M. AD & SPECIFIC LOSS $2,500 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space Is required) CERTIFICATE HOLDER IS NAMED AS AN ADDITIONAL INSURED AS RESPECTS THEIR INTEREST IN THE OPERATIONS OF THE NAMED INSURED. DATE OF EVENT: 10/04/12 -10/18/12 Race for the Cure, Hanging a banner above city streets in South Maimi INSURED CLUB: TeamFootWorks, attn: John Huseby; 5724 Sunset Drive, Souty Miami, FL 33143 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 10/04/12 City of South Miami ACCORDANCE WITH THE POLICY PROVISIONS. 6130 Sunset Drive South Miami, FL 33143 AUTHORIZED REPRESENTATIVE ~. /~ ~L John Lefever/JWE ~ -=--.?/ ACORD 25 (2010/05) © 1988-2010 ACORD CORPORATION. All rights reserved. INS025 (?0100~\ 01 Tho. 4r.:nRn n::.rno ~nn Inn" ~ro. ronic;:;toro.rI m~r~c:. nf 4r.:nRn RRCA ROADRIHofR5ClLElOflWlRICA RRCA ADDITIONAL INSURED CERTIFICATE REQUEST FORM DATE OF REQUEST: \9'\. to'l. 4..,,\& ... 1. RRCA Club REQUESTING CERTIFICATE: TeamFootWorks . 2. ADDRESS OF MEMBER CLUB: 5724 Sunset Drive· South Miami, FI 33143 3. CONTACT PERSON: John 'Hans' Huseby 4. FAX #: 305.667.9760 PHONE#:305.666.7223 5. DATE OF EVENT: "DoC!4-2.0U ... -iC). "S.LClL. ~ -... -1' __ 6. NAME AND TYPE OF EVENT: tS-Ac:.9i ~ \ t\-t ~ 7. NUMBER OF PARTICIPANTS: L~ a ~o 8. NAME OF ADDITIONAL INSURED: c.. \. T.., ~ ~~ t\'4W.' 9. RELATIONSHIP TO THE EVENT: ---=~~N~"C,\,~~c,,=,ry.ll...f-______ ~ (OWNERS AND/OR LESSORS OF PREMISES, SPONSORS AND CO PROMOTERS, OR MUNICIPALITIES) 10. ADDRESS OF ADDITIONAL INSURED: 40\",0 Sv""~t' ~\J6T SQ M\Y\V\M ~\ 11. CONTACT PERSON: 12. ANY SPECIAL REQUIREMENTS: E·MAIL FOR RRCA CLUB CONTACT: hans@footworksmiami.com E·MAIL ADDRESS FOR ADDITIONAL INSURED: ~ S <» »,..,."CW\\ ~~\4.i \\~N' A f>AIo)~i'at DlJst.. ~i ~~iT ... Oc:.'t <£\. -OCT \8. ~\!)'L USE ONE FORM FOR EACH ADDITIONAL INSURED PLEASE ALLOW TWO (2) WEEKS FOR PROCESSING OF CERTIFICATE REQUESTS COPIES ARE MAILED TO: MEMBER CLUB, ADDITIONAL INSURED & INSURING COMPANY . SENDJiEOUESITO: JUDY WEAVER STAR Insurance Fort Wayne Office 2130 E. Dupont Road FORT WAYNE, IN 46825 PHONE: 260.467.5690 FAX: 260.467.5Q~1 E·MAIL: judyweaver@starfinancial.com Saturday October 20th 'i 7:30am 8ayfront Park, Miami .Susan G. Komen for the Cure MiamilFt. Lauderdale RACE FOR THE CURE • Race Info kom&nmiaftl.org (305) 66S·RACE (7,2:2:3) ~C)' )t. ~ • EXHmIT " A " Internal Revenue Service Team Footworks Educational and Fitness Corporation c/o John K. Huseby 5724 Sunset Dr. South Miami, FL 33143 Department of the Treasury Washington, DC 20224 Person to Contact: Telephone Number: (202) 622-8140 Refer Reply to: CP:E:EO:T:2 Date: NOV 9 1994 Employer Identification Number: 65-0455073 Key District: Atlanta Accounting Period Ending: May 31 Foundation status Classification: 509(a) (2) Advance Ruling Period Begins: January 1, 1994 Advance Ruling Period Ends: May 31, 1998 Form 990 Required: Yes Dear Applicant: Based on-information supplied, and assuming your operations will be as stated in 'your"application for recognition' of exemption, ,we have determined you are exempt'from'federal income tax undersection501(a) of the InterrialRevenue Code as an organization described-in section 501(c) (3). Because 'you are a 'newly created organization, weare not now making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably be expected to be a publicly supported organization described in the section(s) shown above. Accordingly, you will be treated as a publicly supported organization, and not as a private foundation, during an advance ruling period. This advance ruling period begins and ends on the dates shown above. ' within 90 days after the end of your advance ruling period, you must submit to your key District Director information needed to determine whether you have met the requirements of the applicable support test during the advance ruling period. If you establish that you have been a pUblicly supported organization, you will be classified as a section 509(a) (1) or 509(a) (2) organization as long as you continue to meet the requirements of the applicable support'test. If you do not meet the public support requirements during the advance ruling period, you will be classified as a private foundation for future periods. Also, if you are classified as a private foundation, you will be treated as a private foundation from the date of your inception for purposes of sections 507(d) and 4940. ()(JOl e III ~I \~ DEPARTMENT OF REVENUE Consumer1s Certificate of Exemption Issued Pursuant to Chapter 212, Florida Statutes DR-14 R. 04/05 02/17/11 85-8012600365C-4 01/31/2011 01/31/2016 501 (C)(3) ORGANIZATION Certificate Number Effective Date This certifies that TEAM FOOTWORKS EDUCATIONAL AND FITNESS CORPORATION 5724 SUNSET DR SOUTH MIAMI FL 33143-5316 Expiration Date Exemption Category is exempt from the payment of Florida sales and use tax on real property rented, transient rental property rented, tangible personal property purchased or rented, or services purchased. III ~I \~ DEPARTMENT OF REVENUE [Important Inf~rmation for Exempt Organiza~ DR-14 R.04/05 1. You must provide all vendors and suppliers with an exemption certificate before making tax-exempt purchases. See Rule 12A-1.038, Florida Administrative Code (FAG). 2. Your Consumer's Certificate of Exemption is to be used solely by your organization for your organization's customary nonprofit activities. 3. Purchases made by an individual on behalf of the organization are taxable, even if the individual will be reimbursed by the organization. 4. This exemption applies only to purchases your organization makes. The sale or lease to others by your organization of tangible personal property, sleeping accommodations or other real property is taxable. Your organization must register, and collect and remit sales and use tax on such taxable transactions. Note: Churches are exempt from this requirement except when they are the lessor of real property (Rule 12A-1.070, FAC). 5. It is a criminal offense to fraudulently present this certificate to evade the payment of sales tax. Under no circumstances should this certificate be used for the personal benefit of any individual. Violators will be liable for payment of the sales tax plus a penalty of 200% of the tax, and may be subject to conviction of a third degree felony. Any violation will necessitate the revocation of this certificate. 6. If you have questions regarding your exemption certificate, please contact the Exemption Unit of Central Registration at 850-487-4130. The mailing address is PO BOX 6480, Tallahassee, FL 32314-6480.