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To: Via: From: Date: Subject: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM The Honorable Mayor & Members of the Cit?CO ission Hector Mirabile, PhD, City Manager and /'J Carmen Baker, COO/Code EnforcemenyDir£ctor South Miami trtt.d ~iP 2001 Maria E. Stout-Tate, Special Event Coordinator ~ October 2,2012 Agenda Item No.: __ '_ A Resolution authorizing the City Manager to permit Chamber South, a 501 (c) (6 ) non-profit organization to hold its 41 st Annual South Miami Art Festival on November 3 & 4 2012, in downtown South Miami on Sunset Drive from Red Road to USl. Background: Chamber South, a non-profit organization, has submitted a Special Event Application to hold its 41 st Annual Arts Festival on November 3 & 4, 2012, on Sunset Drive. Expense: Account: Attachments: For the past 40 years Chamber South has held their Art Festival in the City of South Miami. This festival showcases approximately 130 artists from around the nation. This venue generates approximately 50,000 attendees who stimulate South Miami's economy through various purchases during this event from local merchants and restaurants. To continue to have a successful event that not only draws a large attendance, and showcases the City, Chamber South is requesting a waiver for the cost of 59 parking meters located on Sunset Drive and five (5) meters located behind Chase Bank; City parking lot in the amount of$3,200 ($1,600 X2). The applicant has paid for the deposit ($600), application fee ($60.00), street and pole banner fee ($400.00), totaling $1,060.00. The applicant will pay for the following services: Police ($7,730.00), Public Works ($6,376.11), road closure ($325.00), totaling $14,431.11. These services will be paid after the event is completed, with a 1.5% per month interest charge for all amounts due for more than 45 days after date of invoice. $17,631.11 (Includes cost of parking fees in the amount of $3,200, if not waived) Not Applicable • Proposed Resolution • Special Events Application 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 , ~" 43 44 45 RESOLUTION NO. _________ _ A Resolution authorizing the City Manager to permit Chamber South, a 501 (c) ( 6) non-profit organization to hold its 41 st Annual South Miami Art Festival on November 3 & 4, 2012, in downtown South Miami on Sunset Drive from Red Road to US 1. WHEREAS, Chamber South, a non-profit organization, has submitted a Special Event Application to hold its 41 st Annual Arts Festival on November 3 & 4, 2012, on Sunset Drive; and, WHEREAS, for the past 40 years Chamber South has held their Art Festival in the City of South Miami. This festival showcases approximately 130 artists from around the nation. This venue generates approximately 50,000 attendees who stimulate South Miami's economy through various purchases during this event from local merchants and restaurants; and, WHEREAS, to continue to have a successful event that not only draws a large attendance, and showcases the City, Chamber South is requesting a waiver for the cost of 59 parking meters located on Sunset Drive and five (5) meters located behind Chase Bank; City parking lot in the amount of$3,200 ($1,600 X 2); and, WHEREAS, the applicant has paid for the deposit ($600), application fee ($60.00), street and pole banner fee ($400.00), totaling $1,060.00; and, WHEREAS, the applicant will pay for the following services: Police ($7,730.00), Public Works ($6,376.11), road closure ($325.00), parking fees $3,200 (requesting waiver), totaling $17,631.11. Chamber South acknowledges that it will pay an interest charge of 1.5 percent per month simple interest on any unpaid balance due more than 45 days after date of invoice. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The recitals set forth above are, adopted as part of this resolution by reference. Section 2. The City Manager is hereby authorized to permit Chamber South to hold the 41 st Annual South Miami Art Festival on November 3 & 4,2012, in downtown South Miami on Sunset Drive from US 1 to Red Road. Section 3. The City Manager is hereby authorized to allow payment on the final billing in the approximate amount of $14,431.11 for the Police, Public Works, and street closure following completion of the event. Section 4. The City Manager is hereby authorized to waive the parking fees of $3,200. 46 47 48 . 49 50 51 52 53 54 55 56 57 58 59 60 Section 5. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this resolution. Section 6. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this ___ day of ______ , 2012. ATTEST: APPROVED: 61 ____________________ __ 62 63 64 65 66 67 68 69 70 71 72 73 74 75 CITY CLERK READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION THEREOF -------------------------CITY ATTORNEY MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Liebman: Commissioner Newman: Commissioner Harris: . Commissioner Welsh: SUMMARY OF EVENT This section of the permit application is intended to provide the Special Events Permit Committee with an overview of your event. Information you provide in this section is public information and may be used in developing the City of South Miami's Calendar of Special Events. Application must be submitted no less than twenty-one (21) days prior to the effective date of the event with all required documents. TYPE OF EVENT: D Filming D Charity CXI Festivals D Celebration D Promotion Other: __________ _ NAME OF EVENT: 'iL'5.t AllllwJ{ fil,ui'l\ ill i~M'; Ad 3t,*1,~,( LOCATION OF EVENT: ~nei Dei".' bttt~, ttS:l i:f:UJS3f:kt ~'( ; (Please note: write complete mailing address, as well as name of any buildings and/or parks if applicable) <, Sf Is this an annual event? D No ~Yes if yes, this is the ~'ffjmual event, pre.!:!l9~fs date /VCfjjJ ~~ ... ;J.f;/I EVENT DA TE(S): 1'1l1DJ.,3.., <I J ::J..Q /d... EVENT DAY (S)s.....f fs I4.n ACTUAL EVENT HOURS: /0 @/P.m. UNTIL: (p a,m,Q (Please note: event may not begin earlier then 8 a.m. or end later then 77 p.m. in residential areas, or midnight in commercial areas) Ai < i' ~4f Am 1I/~ r7'1t' ASSEMBLY DATE(S): lllilV,,3 ,cJoll... SETUPtQOWN TlfYlES: \;J! @.lp.m. U a.m.~) , ~",,.,, '1"" ',,~j' ANTICIPATED ATTENDANCE: 5~o 019 TOTAL EVENT DURATION: l~ hrs (J mins Name: Name:Ar:-<~.i~) '~rr'i <Y Title: Title: 4:!ffivJ <lo~ ,../'1) tfJ.if>:r I cell/Phone:+(.5~¥. 93:65 Email: m5l{ussJ/ (4 ~e.m bc~;I~,"t.'M Email: JO(<'O"tl f:\cAtPu'dhvtSIAtJih. lCA h\ 1-16 , APPLICANT fSPONSOR INFORMATION The applicant for the Special Event Permit must be the authorized representative of the organization/business conducting the special event. This person must be available to work with the City's Special Event Permit Committee throughout the permitting process. A professional event organizer, or other representative, may apply for the Special Event permit on behalf of the organization/business. NAMEOFORGANIZATION:C~h~~~m~b~(~~S~·~o~u_~~b~~~~~~~~~~~~ ADDRESS OF ORGANIZATION: "li i 0 'O.W, ~bt.... ~ .• 5 ·frl ~ e...m\ ~ -:tl 3a 14 ~ OFFICE TELEPHONE:30ci ' ~(p I. I tool I FAX: 305'. tat,,, ,"050 1? PRESIDENT: D1 fAc"SO-\ \ B~\ \ ADDRESS: " 'f I {) 6· W t fD Sf. '5 m'\A~' A ~'(I -lJ IV 3 : (l~li~ 3={(I'D PRES. PHONE: 30~, L, fA t. Ht'Q.1 1+ ~ ~. PHONE: 6, ~lb ( . tva... l EMAIL: Q\S R IA~ H tlIe.hambvSo-Ab .. e.., EMAIL: A=9,*<rt 0 (Q{'hA~V+h. (tHV) If the organization is a tenant and/or renter of the event location, please have the property owner complete the following: NM D Applicant/Organization owns the event location D I give permission for the Applicant/Organization to use my property. Comments: Property Owner's Name: Phone: ----------------------~ --------------------- Property Owner's Address: Property Owner's Signature: _____________ _ Date: --------- Notary Signature: ___________ _ 2-16 SITE PLAN/SKETCH A map of the event site is required and should indicate event layout with proposed attractions, recommended street closures, parade or run/walk routes, etc. Please draw you map on the space provided below, or attach your map to the application upon submittal. The following must be identified and labeled: 1. Event Site (label streets, building, etc.) 3. Canopies, tents, stages 5. FencinglBarricades x-x-x 7. First aid facilities + 2. Routes (races, parades, etc.) 0+ ~ ~ 4. Restroom facilities R 6. Off duty police officers P 8. Parking Area PA 5-16 d .-' c.. ~ {l Chamber South's 40th Annual South Miami Art Festival November 5-6, 2011 \JS~\ \.C§'~'(;.f, .~~,~ ,~\)\ '(~ 0al CHASEO C2 W f- Z !:!:!.. C]) ::l C g:, <{ co 1O 5: cvs nWlw. Q) u co 0::8 OlC 'en co C.l:; ::Ie: C/)LU ~nM~J~ -~:;.: .. '~~ ~h I 1 SUNThUST" I . CERVQ:,M it, I 'f?0~ (J) II ro?(U ~~ o :.c: ~~&W~ ::;::;- Thx~r", ro L Q' & '0 ~ __ ~ ______ ~~~~ __ ~~~~~~ __________ ~ __________ ~~C]) 1:1111100 1~1j;l'i'lll~1 I:III~I 1~1I111:~II~nlll~l@JmC~CI~IIWII ~ Iftffifl~i~ ~ C/) (Closed) I~KidsArea C]) ::l c g:f- <{X ~W '5: (J) ~m I~I~IIIII~I Food Vendor Native Conch Greek Flame Food Dot's Thai Land Food Victoria's Flavors Unlimited Farm Fresh Corn Roasting CrepeMaker M~.Smoothie • The Wrap Guy Cinnamon Hom Rolls - Coral Gables Kiwanis Jack's Famous Wood Fired Pizza Mt. View Kettle Korn Just Desserts . liW'lklll:IO IlilwJi!lliiCTI,l.l IlgITTTTIlfl [] "" ,,' .,.'" i:i' ' ""--a3if) ~, ,g > Chamber South STAGE ~ , Ii!l t" <{ Pub &0 E',I"", :.,' Irish Times lb. 'lilt Location tc ::lX OW U-. coo::: lOW 5:f- (J)dJ Art Festival Headquarters ~ F~~~ .1. ~ T-Shirt and Poster Sales I t C]) i-First N, atlOna~,Ba~, k ,,' 1:: c footW«ks (J) Festival Information ~ X of South Miami ::l x ~ ~ '" (1, ~!tt"nal 8,=== co 0::: Bank r--0::: ':"~ , ,~~uth 1O~ 5:Z '~~ ~Z (J)W W 100 feet Sponsor SPace No. First National Barik of South Miami FNBSM Beer' Vendor Beer Bailey Chiropractic Life Center 94 Presented by Coral Gables Aoupuncture 108 Costco Wholesale 70 Credomatic 11 0 Crushable Seagrass Hats 123 A B C- D E F G H I First National Banl( of South Miami Frames USA CS Florida Blue 68 Miami-Dade Expressway Authority 72 J K L Mrs. Page Consultants 98 On theAvenue Marketing 96 NOTIFICATION I PETITION Event Name: C,ho, mkYr /5nd1Jh '8J)\j~h Event Date:f\jO\}', 11'~, d..t\O,-, fu \ h~ ) A r-\' '-q.e/'6~\J o...{ 1 We, the undersigned businesses and/or residents, nave been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being approved or disapproved. s 10 J j'uJ -:; 2<;;, " _0/ 5c5~ JOb.-J-J !t: (305) . VG0~?t)lP& pproved 0--Disapproved D pprov~sapproved roved~isapprovedD 5630 5Uhse+ 80 5~2 -3$${ Approved ¢Disapproved c:;,-",--~isapproved 6-16 INDEMNIFICATION AGREEMENT THIS AGREEMENT ("Agreement") is entered into by and between l.:~mbR.r ~::)(hr\k ("Applicant"), and the City of South Miami ("City") on the date on which the last of the Parties executes this Agreement. RECITALS WHEREAS, the Applicant has submitted a Special Event Permit Application to the City for (event title) ttl ~1 lleat') fA" S;;fh m"~lnl' Ar.J ~-ti\l ~I bO ~a\t-t Od~ (location) on (date(s» IV,,, . 3 "* 'I, ~o I~ . ("Special Event"); and WHEREAS, pursuant to of the City's Code and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless agreement protecting the City from any and all claims which may arise out of the Special Event. NOW, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: 1. The above recitals are true and correct. 2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns, harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as a result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss of life; or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities incurred in and about the defense or settlement of any claims, and the investigation thereof. 3. Permits for Special Events must be on event site at all times. 4. No Street shall be closed without authorization from the City of South Miami Public Works Department and Police Department. 5. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami- Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department. 6. Event areas shall be restored to equal or better condition than they were before the event started. 7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration plus a minimum of 15% for administrative fee and any additional incidental fees. 8. Applicant must pay all fees prior to the start of their event(s). 9. Applicants that receive approval for their event more than thirty (30) days in advance shall notify the City of South Miami Special EventlMarketing Coordinator at least forty-eight (48) hours prior to start of their event. 10. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner. Ru" \ A::t\. APPLICANT'S TITLE DATE 8-16 CHAMSOU-01 NANCY AC~RD' CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDIYVYY) ~" 9/24/2012 THIS CERTIFICATE IS ISSUED AS A MAHER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON lHIO: CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER License # NPN 2332080 CONTACT NAME: InSource, Inc. r118 Ntfo Extd305) 670-6111 ll..ea No): (305) 670-9699 P.O. Box 561567 Miami, FL 33256-1567 E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC# INSURER A: Assurance Company of America 19305 INSURED INSURERB: Greater South Dade Chamber of Commerce, South Miami INSURERC: Kendall Chamber of Commerce INSURER 0 : 6410 SW 80 Street South Miami 33143-4602 INSURERE: INSURERF: COVERAGES CERTIFICATE NUMBER' REVISION NUMBER- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WlHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE R (~g~%~l 1(~g~6%M-~ LIMITS LTR INSR WVD POLICY NUMBER GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 ~ X PPS40564958 6/1/2012 6/1/2013 ~~~~~~~ YE~~~~en;"") 1,000,000 A X COMMERCIAL GENERAL LIABILITY $ I CLAIMS-MADE [KJ OCCUR MED EXP (Anyone person) $ 10,000 ~ Liquor Liability PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 -- 2,000,000 GEN'L AGGRrlE LIMIT APnS PER: PRODUCTS -COMP/OP AGG $ I POLICY ~~T LOC $ AUTOMOBILE LIABILITY &~~~~~~t)SINGLE LIMIT $ 1,000,000 - A ANY AUTO PPS40564958 6/1/2012 6/1/2013 BODILY INJURY (Per person) $ --ALL OWNED .--SCHEDULED BODILY INJURY (Per aCCident) $ AUTOS AUTOS --c--x NON-OWNED rp~?~~~~t?AMAGE ~ HIRED AUTOS AUTOS $ r-- $ X UMBRELLA L1AB ~ OCCUR EACH OCCURRENCE $ 1,000,000 - PPS40564958 6/1/2012 6/1/2013 A EXCESS L1AB CLAIMS-MADE AGGREGATE $ OED I X I RETENTION $ ProdlOps Aggreg $ 1,000,000 WORKERS COMPENSATION I WC STATU-I IOTH- AND EMPLOYERS' LIABILITY TORY LIMITS ER YIN ANY PROPRIETOR/PARTNER/EXECUTIVE D N/A E.l. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.l. DISEASE -EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.l. DISEASE -POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Re: South Miami Art Festival -November 3-4,2012, City of South Miami is included as additional insured with respects to General LIability Insurance, CERTIFICATE HOLDER City of South Miami 6130 Sunset Drive South Miami, FL 33143 I ACORD 25 (2010/05) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE fAl ;;;J~ © 1988-2010 ACORD CORPORATION. All rights reserved, The ACORD name and logo are registered marks of ACORD District Director Chamber of Commerce South Mismi-Kendall Ar·e.3 t.J.H 0 SW 80th at S Mismi, FL 33113-46902 ~_ Program Management Statl -Taxpayer Assistance P.O. Box 1055 -Room 1109 ~01 West Peachtree st.y NW Atlanta, GA 30370 Date t OCT 2 0 .l992 R.efer Reply To: RPt·t: EO t TPA t 1109 Your Inquiry Dated: 10/20/92 EINt 59-0600031 FFN: We have received your letter requesting confirmation exemption from Federal income tax. You were recognized as an organization exempt tax under section 501(c)(6) of the Internal our letter of Apr-ilr 1975 frnffl Fi:FJ(;~ral Revenue Cod(~ income by The tax exempt status recognized by our letter referred to above is currently in effect and will remain in effect until terminated, modified or revoked by the Internal Revenue Service* Any chanse in your character, purposes Dr method of operation must be reported to us so we can consider the effect of the change on your exempt status. You must also report any change in your name Dr address. Thank you for your cooperation, Sineer-ely YOUr-Sf J.f~J Exempt Organizations Coordinator CITY OF SOUTH MIAMI POLICE DEPARTMENT 6130 Sunset Drive, South Miami, Fl33143 (305) 663-6301 Extra-Duty Police Officers Application Sout.h Mlallli Florida b:ft*iI irnp 2001 A police officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra-Duty" employment. The following policies and procedures must conform in order to schedule a police officer for employment on a temporary or infrequent basis: ~ The South Miami Police Department shall be the final authority in determining the minimum number of officers required to police a particular event. If more than three officers are hired, a supervisor must also be hired. The City Manager Office and South Miami Police Department will determine the supervisor to officer ratio for larger events. ~ The Applicant will be required to compensate the assigned officer for a minimum of three (3) hours even if the event is of a shorter duration. Currently the rate for Extra-Duty Police Officer is $40 per hour & $50 per hour for Supervising Officer, plus a $3.00 charge for radio usage for each officer. ~ The Applicant must compensate the officer(s) for their services at least one (1) day prior to the start of the scheduled event that the officer(s) will be assigned to. No monetary payment will be accepted. No payment by exchange of goods or services is acceptable. ~ If, during a scheduled event, the Applicant determines that he/she needs to extend the time an officer(s) works at the assignment, the Applicant shall compensate officer(s) for a full hour worked if the Officer(s) works for more than 20 minutes and/or less 59 minutes beyond the regularly scheduled time of the event. ~ Applicant must notify of a cancellation request of an Off-Duty Police Officer forty-eight (48) hours prior to the scheduled date of service. Failure to do so will require the Applicant to compensate the assigned officer for a minimum of three (3) hours. APPLICANT INFORMATION e=-.!~~n'\-,--"'ov-"---""-------,,5-..o,,,,,,"',,,-=--b---,--_____ ~"--"-I_"'_~· tlC)I\u.-{ SPA"-m i~; 11 rl ~.rl; \/-. , Business/Organization Name Applicant Name f.c""",,-c.t--"--L.:I D"---~=-=.;, w:..-f-=8,.=-f) -tI-._ .. --=51=--:..-·0 __ S, crfh ;?J/~v" i _:.t_l---=II r-=-; ~d.=--e...-=.-_ <331l/3 Business/Organization Address City State Zip Code ~_~, '~"E-.J[/'--.;...o "-,,I ",,-,:l.=/L--_ do5 . "" · 050 i' \0 '-0 " c.r. mbeaso vih· '-0 Ih Phone Number Fax Number. E-Mail EVENT INFORMATION Type of Event 6DooO Arfficipated Attendance FOR OFFICE USES ONLY: 0 APPROVED AS PRESENTED D DENIED D APPROVED WITH CONDITION NO. Office: ______ :x. NO. Radio: :x. NO. Hours /h' -.5'vjJ6~(//.$D-A...- COMMENT: /3.7-()~bef/L- POLICEDEP-A-RT~M~E~N~T--~~-=~~trt----------------------C/-,~. ~~ •. ~/----E-st-im~a-te-d~l~r?~~~ •. n~.~;1~ SIGNATURE ---f-T'--+--f--bLf-+---------DATE ~I/c{~ Total Cost $ /} 7.$&'·0.'1 11-16 CITY OF SOUTH MIAMI PARKING DIVISION Soutb. Miami Florida beat. 6130 Sunset Drive, South Miami, FI 33143 (305) 668-2512 Fax (305) 663-6346 rrili' Parking Stalls/Meters Rentals Application Pursuant to Section 20-4.4 (M)(3)(B) of Land Development Code. "Rental Fees for Public On/Street curbside spaces (Parking space) are $18.00 per space per day, seven days per week based on twenty-four (24) hour use". ~""""""~----P"-Ct",-,-"-ro,--"",,,b.t=----r--=S'-'V-"j u1"'-'-h"--4----O1lM\f Sud:\ 'B~ ,\ Business/Organization Name Applicarit Name 6'~Ohhnj Business/Organization Address 131 (pw/.llI() J ,31(plA~j · b${2j ~hone Number I Fax Number City State Zip Code ty)SBy~ I ( ~ Cr~roW.suyib · ( b~ E-Mail ,Ch CI.!V1 ~&"V'l " \ 50 v·-4~ m ~ ~~. \ Name of Event: 'tJ ~. I1n<\",..:A 14M 3-·(~1·."J Type of Event: tlr...q.f'~'i\J""'-" Purpose for utilizing parking meters: 5"",t-"-'-(~=""-'--"'~""""""""'-"'Udl~:C;'4Y?:"'='_' __________ _ Number of On/Street curbside spaces requested: Number of Day's Start y ~ End L ____ curbside spaces desired: -&.....--_ Time: _----'"------_ p.m. Time: _--"'!!O:-_ a.m. ~~~p-~~------------------------~------~~------~--------+-------~ . (If necessary, please attach additional sheets) I hereby certify the above information is true, correct and complete as of the date of this submittal. It is understood that this applicarit will be reviewed and may be adjusted periodically by City Staff; if any information should change that I shall amend or supplement this applic tic?D.w~ in five business days of the change. ~--.' £?1 l' . I {. IL. Applicant's Signature Date ----~:;:., FOR OFFICE USES ONLY: Permit No: ----------------D DENIED D APPROVED AS PRESENTED D APPROVED WITH CONDITION NO. Meter Days: 2., " JC NO. Meter: & 4· X Daily Fee: ~ \ fa 00 , 00 Comment: /7~H~, Z=~ <>Y::n:,- 13-16 DATE 1$ ~ 3200,00 1 Estimated Total Cost CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT 4795 SW 75 th Avenue, Miami, FI33155 (305) 668-7205 Fax (305) 668-7208 Application to Conduct A Special Event Function on Public Right-of-Way South MlaIni Florida lItva._ AII·Amerlca Cltv '~III' 2001 NOTE: ALL FIELDS SHALL BE FILLED. No action can be taken on this application until all questions have been answered. As set forth in Ordinance No. 21-09-2013; temporary full roadway and sidewalk closure (NO SINGLE LANE ROADWAY CLOSURE PERMITTED) for special events, eight (8) hours max. Including time for setup (EXCLUDES CITY EVENTS AND EVENTS FUNDED BY THE CITY) fees are: OLF (Linear Foot) to 50LF $1,500, >50LF to 300LF $2,500 and every additional 50LF or fraction $1,000. Please be advised that a representative from the Public Works Department will have to be present for anyland all event(s) at a rate of $40 per hour, if a supervisor is required, a rate of $45 per hour. Use blank paper if you need additional writing space. PLEASE PRINT clearly, except for signature. ~b4Mh-fr 5cvt~ n1o.~y-S.c>4-\ B",f6(.\\ Business/Organization Name Authorized~epresentatlve Name "''t10 6w Ill) "jf.. '5.fh jG..m i ~I. _3=.=o",--,-I---=lf_3 __ _ Business/Organization Address City State Zip Code 60S. fDft;{.IC4a I ~otS' .. ~hG, .05of msBlASULI 0\ ehAmbu-. .sCH.Jlh.(A~ Phone Number!d-Fax Number E-Mail Event Name ·'/1-AntHiLL Su..rl-h n1/ft.m; AN -q'$7:IIA.f Project Location S4,4I'\.:jl-Or. M bt.-1-~ L(~.;1 '" ..s, w. 53 ~ ANAV'<. Event Date(s) ~ ()\J . 3-, ~ I ~ ld Event Day(s) Sed" Sf.\.O"\ Type of Event ~ Pu b I \<... Ad Sno LJ Event Start Time /0' ~/ pm) Event End Time f.:, (am /~ Anticipated Attendance 5l:::..0=.J~O-=O:....:()",-__ _ Event Setup Time _ ,--__ (am / pm) Breakdown Time ____ (am / pm) Total Duration (include setup) ____ _ I HEREBY REQUEST A PERMIT FOR THE FOLLOWING: Anticipated effects on vehicular and pedestrian traffic during Project Maintenance of traffic provisions are specific (include sketch if necessary): C I /)~ 0-( ~c..~.hA()ri 1M.. 4t.... ¢M..t.~..I2..f NOli. a-HI ao/~ "/rf)fh Us.1. ·h 53~ Aft. .' . . ~,o-. VflI ®' 4 Aen ~-:r NOv 3 B~\...d.t~ cG/c .... p\.d4 ~"'1 9p"" s.~~ Will you be requiring the use of City Barricades? 1Vl YES D NO If y~s, how.man¥~~ b~ tv iN· '-t If No, what form of safety barrier and/or fencing company will ~ be using to obstruct traffic? V ub \\ L ~=~. ''In signing this application, I understand that separate City and/or County permits may be required for this prqject. Furthermore, I am aware that I am responsible for ensuring that the prqject is completed in accordance with the plans and specifications as stipulated in the permit approval conditions. As well as acknowledge that any rig . --~ closures will require at least one off-duty officer, public works loyee and barricades. 1/ DATE Permit No: ---------------- APPROVED AS PRESENTED 0 DENIED DAPPROVED WITH CONDITION NO. Barricades: X ------NO. Employee: X ____ _ NO. Hours: X ------- Comment: ------------------------------~I$-,3-~-{~.~O~~' ~ PUBLIC WORKS SIGNATURE DATE Estimated Total Cost 12-16 Stout-Tate, Maria From: Sent: To: Martinez, Grizel Wednesday, September 19, 201210:12 AM Stout-Tate, Maria Cc: Baker, Carmen V. Page 1 of 1 Attachments: 12091 1_0001.p~ ~ ~\YL> )cli'~ / Subject: RE: ~ , ) Maria, it's going to b ~ for the right of wa permit. Also, why aren't we u(ng the special events right of way permit apPlicati~e updated/revised this year? Grizel Martinez Engineering & Construction Division City of South Miami 4795 SW 75 Avenue Miami, FI 33155 305/403-2078 305/668-7208 fax www.southmiamifl.gov From: Stout-Tate, Maria Sent: Tuesday, September 18, 2012 11:13 AM To: Corbin, Larry P.; Corujo, Cynthia; Martinez, Grizel Subject: Importance: High Good monring everyone. Attached, please find an electronic copy of the Chamber South Art Festival request. If you need further information, please let me know. Thank you. Maria Elena 9/2012012 CASH. ___ _ CHECK NO.?-L\'6G~ DATE: € \2L\\r2. ACCOUNTNO ____ _ RECEIVED OF __ ~Q;~m~fr).L..l...-lu...\;f~>l;.....':·;.....;, SC ...... · ~~:.XQ",; ~b:\Y)~-~-___ --:-__ _ . QO~~·· t:::""ex-'v¥ . : PLEASE MAKE ALL CHECKS PAY AB~E TO: AMOUNT $ 1?C2Q(~OQ , "CITY OF SOUTH MIAMI" 9-§?e VAUD ONLY WHEN BEARING OFFICIAL REGISTER VALIDATION CASHIER CITY OF SOUTH MIAMI PLANNING & ZONING DEPARTMENT 6130 Sunset Drive, South Miami, FI 33143 (305) 663-6326 Fax (305) 668-7356 Hanging Banner Over Public Street Request Form for Special Event South Miami Florida bOt*, i'iriP 2001 Application for the purpose of requesting approval to display banners over public streets promoting events as set forth in Ordinance No. 10-07-1911; LOC Section 20-4.3(N). Complete this permit application form and submit the application to the Planning & Zoning Department located in the Sylva Martin Building in front of City Hall. This application must be submitted at least 30 days prior to the event date. An application fee of $~O must be paid at time of submittal. If approved by the City Commission, this fee covers installation and removal of banner. If approved, take the permit and the banner to the City's Public Works Department located at 4795 SW 75 th Avenue Miami, FL 33155, at least one week prior to the installation date. The Public Works Department will install and remove the banner on the dates specified by the approved permit. ORGANIZATION Name of Non-for-Il c' .J I Profit Organization \......,b"m~ ~ ~~~~~~~ation loLl' D (5. w. ~ D ~::sf, 33IV3 Authorized Re-/1 C presentative Name Irk. iI'¥vu:H H~j ( t EVENT Phone No. Event NameS. ru ,l.l'h; tld '::~i\ V,J . Event Date: N4IIJ. 3 .. "" ~tl. Event Type: M =:::Jd:VA.A Approximate Installation Date Requested: edtJ.b~t/" ~(}oJJ." thru /\JIAI.f) ~JJ,. ~ A, Banner Location Requested: D 5800 S.unset Drive ~ 5880 Sunset Drive Briefly describe event for which you wish to display a banner in South Miami: 'II IT 4" ",J ~'o vth fh I'~ ~ " Ad q,'-t"-l--t." M--I-~ -", -j -". .... -" -e, (!-Q '" 5;;v1:h fb ,XM ' •. A~c; . Applicant understands that the Banner installation is 10-14 days before the advertised event day. ~ Installation and removal dates are based on workload. The City is not responsible for the condition of the banner during this period. ~ Applicant agrees to pickup banner within seven (7) days after the event. The city may discard the banner(s) after the specified period. ~ Banner Specifications-30 3-4ft wide, 60ft of ~. In nylon rope with hooks and the banner must vents. ~//-~-~ PLANNING & ZONING OFFICE USE ONLY: ~ Illustration of banner showing height, width of the banner, and lettering ~ Copy of liability and/or property damage insurance required ~ Application fee $300 (per application) City Commission Approval Resolution No. ---------------------- Comment: Date SUBMITTED REC'D BY: INITIAL D o D Comm. Date: ----------------- ------------------------------------------------------------------------ 14-16 CHAMBERSOUiH ,I'; CHAMBER SOUTH PRESENTS SOUTH MIAMI, 1 ART fESTIVA~f A SOUTH MIAMI ART FESTIVAL NOV. ]RD Be 4 TH '1:, ,,2 CASH ___ _ CHECK NO. ZL\1S56 DATE: ~2J=:\ \ \7. ACCOUNT NO_ .. ___ _ RECEIVED OF __ --.;Q;:..;...;. n-.;:,:A~rY\.:....;....:b~· ...... :>...:...~_9z: __ ." ~A ....... A~o...:..o· .........-.. ______ _ 20\2-[..\X2i\\ PLEASE MAKE ALL CHECKS PAY AB~E' TO: "CITY OF SOlJI'H MIAMI" AMOUNT $ \O(i),QO CA~ VAUD ONLY WHEN BEARING OFFICIAL REGISTER VALIDATION CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT 4795 SW 75 th Avenue, Miami, FI 33155 (305) 663-6350 Fax (305) 668-7208 Special Event Pole Banner Application South l\I.[ialll.i Florida bba" ~rfi[; 2001 This application must be fully completed and submitted with REQUIRED attach~ments uch as: copy of a public liability insurance policy and copy of the design with the banner dimensions listed. The $1 per 10 poles fee also include the installation and removal of banners. ' 0'0 /9' ~:~~m BUSiness/Organization Name AuthOrize Representative Name 104lD6W ~O st· So~k l'n ,~~, ~lg,.-) ~ 33 J y3 Business/Organization Address , City State Zip Code ..... O"-l/!'--Il""'-Olot.&l_. f-<--I-4-'1 (p~~,-,-1----\3_' ,+-! __ ft,-"",-(Q¥~-=-.-V-{)...JL~--""D---iJ~ __ -m::i<i.tM11 &ch ... mbtr~.rIb 'l:af!At Phote Number Ftx Number E-Mail Event Date: N't/. !.ttl I ''tAIl L Event Location:"""","""-l.L~""'-"----:!:,,"'--"---"--.:L~'-____________ Event Type: It '1' ':It.:5f ~!~ Approximate Installation Date: ""'--'''''''-'---L---''----i--'"''--=-~-'---thru Nov 5 d. O\a..,. Total Duration: i mll/rih Ban ner Size/Dimension:St~ Pole Banner' Description: ...::1l----':ti'->--'o.c.U--"""-'---t..=..,d)"'--____ _ ~ Applicant understands that the 8anner(s) Installation Period is an estimate. Installation and removal dates are based on workload, ~ Applicant agrees to pickup banner(s) within seven (7) days after the event. The city may discard the banner(s) after the specified period. ~ Applicant understands the installation location(s) are approximate location(s), The installation location(s) islare based on site availability and degree of difficulty. The City is not responSible for the condition of the banner(s) during this period. "The applicant agrees to hold the City of South Miami, free and harmless from aI/liability that may be adjusted against it and to reimburse the City for aI/ expenses of litigation in connection with the defense of claims as such liability and claims may arise because of negligence in the performance of th eration, service, or act for which th~ermit was issued." w{t\(0t E~~l( , Pvl~~;~t~'" ,,4;1',"H ~INT NAME oj &E FOR OFFICE USE ONLY: Resolution NO, D APPROVED AS PRESENTED D DENIED D APPROVED WITH CONDITION Perm-it-N-o-. -------- Installation Date: Removal Date: Work Order NO, ------------------------------Comment: --------------------------------~I$--------- PUBLIC WORKS SIGNATURE DATE Estimated Total Cost 15-16 '" G"". ,. ~ ~ :p ). ~ t ~ Display Schedule Display Dates October 4-November 5, 2012 Festival Dates November 3 & 3 Locations N umber of Poles AlA from the Miami Herald Bldg to Watson Island 04 US # 1 from 1-95 exit to Booker 08 South Miami Ave @ Intersection of SW 26th Road 04 US # 1 from SW 80 th Street to SW 104th Street 10 Need approval from Pinecrest for eastside US #1 from SW 104th Street to SW 136th Street Need approval from Pinecrest for eastside US #1 from SW 136th Street to SW 184th Street Need approval from Palmetto for eastside US #1 From SW 186th Street to SW 21ih Street SW 104th Street (Killian Drive) from 10ih Ave to 11 i h Rickenbacker Causeway (4 on each Side) . Kendall Drive from 8ih Ave to 10ih Ave North Kendall Drive from SR-826 to US #1 Dadeland Mall On S. Dadeland Blvd from Datran Blvd to Kendall Drive On Datran Blvd from US #1 to S. Dadeland Blvd The Falls On SW 136th St from US #1 to SW 92nd Ave 10 05 08 06 08 07 07 03 02 03 85 It! And One Street Crossing Banner delivered And J~light pole banners to city of South Miami Public works dept CITY OF SOUTII MIAMI Public Works Dep rtment Event Cost Esti ate Submitted To: Maria Stout-Tate Name of Event: Chamber South -South M mi Arts Festival Event Date (s): November 3,2012 and Nov mber 4, 2012 Personnel: • Saturday, November 3,2012 (5:00AM to 7:00 PM) One (1) Supervisor and four (4) employees • Sunday, November 4, 2012 (7:00 AM to 9:00 PM) One (1) Supervisor and four (4) employees FICA Materials: • Garbage bags Equipments: • Barricades Date Prepared: Agreed to Estimate: Signaturc:~ ~()( Il. Grand Total \Vitness: $2,870.00 $2,870.00 $ 439.11 $6,179.11 $ 23.00 Cost: $174.00 Signaturc: ___________ _ Stout-Tate, Maria From: Sent: To: Subject: Corbin, Larry P. Tuesday, September 18, 20123:19 PM Stout-Tate, Maria RE: MEETING WITH CHAMBER SOUTH -ART FESTIVAL Sept. 20, 2012 Attachments: image001.jpg Page 1 of2 The following is the cost estimate for the 2012 Chamber South Art Show. This is an estimate of cost for extra-duty police personnel which will be required to cover this two day event. - Saturday: 0300hrs-2200hrs: 22 supervisor hours 61 Officer hours Overnight: 2200hrs-0600hrs: 8 Supervisor hours 24 Officer hours Sunday: 0600hrs-2100hrs: 15 Supervisor Hours 52 Officer hours Cost for extra-duty supervisors @ $50.00 per hour x 45hrs ($2,250.00) Cost for extra dut)' .9..ffi.@~ @ $40.00 per hour x 137hrs ($5,480.00) Total EstimatE730.00 ~ . --.---><~ (\ \~J , L-. Lt. Larry Corbin, '-'I \ )\ Uniform Patrol Division Sou 613( lice Department Ie Sou "33143 Office: 305.663.6351 Fax: 305.663.6353 Email: lpcorbin@southmiamifl.gov Note: The State of Florida has a very broad public records law. Written communications, including emails, are therefore subject to disclosure to the public and media upon request based on Florida Statue # 119. This email may contain confidential andlor privileged information. If you are not the intended recipient (or have received this email in error) please notify the sender immediately and destroy this email. Any unauthorized copy, disclosure or distribution of the material in this email is strictly forbidden. From: Stout-Tate, Maria 9/20/2012 Mr. Hector Mirable, PhD City Manager City of South Miami 6130 Sunset Drive South Miami, FL 33143 T (305) 668-2510 F (305) 663-6345 Dear Mr. Mirable: CHAMBER South Miami Office 6410 SW 80th Street S. Miami, FL 33143 T. 305.661.1621 F. 305.666.0508 www.ChamberSouth.com South Dade Office 900 Perrine Avenue Miami, FL 33157 Chamber South is preparing for the 41 st Annual South Miami Art Festival, sponsored again this year by First National Bank of South Miami. This juried, fine arts show kicks off the South Florida festival season. By this letter, Chamber South would like to request both a special event permit and a banner display permit for the applications on file in the office of your Special Events Coordinator. This year, our event will be held Saturday, November 3rd, and Sunday, November 4th, on Sunset Drive between US-1 and Red Road, as in past years. We expect approximately 50,000 visitors to downtown South Miami over the two days of this event. Enclosed you will find the promotional materials being used to promote this event. In addition, we will be advertising the 41 st Annual South Miami Art Festival on cable, radio and print media (newspaper and magazine), as well as online. Your earliest possible positive response to this request would be most appreciated. ~u~·· Mary Scott Russell President ~"'~aria.Stotlf:~~a.'~i Special Events/Marketing Coordinator City of South Miami