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City of South Miami
Regular City Commission Minutes
September 4, 2012
A. SILENCE OR TURN OFF ALL CELL PHONES
B. ADD-ON ITEM(S)
There was one (No. 13a)
c. ROLL CALL
The following members of the Citl";~~~~ission were present; Commissioner Harris,
Commissioner Welsh, Commissioner Newman{ilV1,ayor Stoddard, Vice Mayor Liebman
.~ :';<:,:.~ :,; .. >~> ' ' " ' ,".' .,>:::
Also in attendance were: City Attorney Thomas F. Pepe, Esq., City Manager Hector
Mirabile, Ph.D, and City Clerk Maria M.Menendez, CMe
D.
E.
F.
G.
H.
MOMENT OF SILENCE
PLEDGE OF ALLEGIANcE··
;:; :<:':~::<,:.'; ".: '::.;.,.>~':'"
LOBBYIST(S) ADp~~SSING,:THE CITY
REGISTERED WITH;YHE ClrYCLERK
... PI\~$E ~;~~,8~~\"'tt_~., .
'<:;:~::?;:;::.,
APPROVAL OF MINUTES\
a)
b)
""',
Minutes of August;21, 2012
Minutes of Allg~st27, 2012
MISSION TONIGHT MUST HAVE BEEN
31 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to
32 approve the minutes of August 21 and 27,2012 passed unanimously.
34
I. CITY MANAGER'S REPORT
35 http://www.southmiamifl.gov/clientuploads/Archive/CSM CityManagerBriefings2012/CM%20
3~ Briefing%20Sept%204,%202012%20(2).pdf
!:. CITY ATTORNEY'S REPORT
CITY COMMISSION MINUTES
September 4, 2012
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ill Attorney-Client Session 7:00 p.m.
At the conclusion of the attorney-client session, the City Attorney, among other
things, informed the Commission regarding: The Head Start issue relating to the building
ownership; The Balogun Case releases; The Metro South litigation; the lawsuit against
Figueredo's law firm.
::\\" K. PUBLIC REMARKS
The following individuals addressed the,C§~~i~'ion regarding different issues:
Yvonne Beckman, Sharon McCain, Dick Ward, Bill Stick]~y~ DOhri~;:Shelley, Luis Feldman, Dianne
Jacobs, Eusebio Hernandez, Paul and Maria EiS?J:l~~rt, Bradley 2~s~el,. Hector Fernandez, Pedro
de Cordoba, Kevin Hurley, Mirla Arteaga. (M¥:,~~~j(igies for possible misspelled names)
L. COMMISSION REPORTS, DISCUSSION :t~i:MARKS
Commissioner Harris ann6~n(:E!d that he ti'~;' nd a place for a doggie park.
Vice Mayor Liebman int~ib:auc~a;:;fHg'i:fX1iami-d~d~\:Founty Deputy Mayor Russell
Benford present in the audience; he sPd~~'jn su~p6t~lQfthe'~olis~department; and reminded
everyone that the Winl'lO:jxieproperty will~'~$:,expiri~g'jt$:I~pse n~~t;iyear.
commissr~~er:weish urged the~~;~~~~~;ion tore~OgniZe former City Commissioner
Janet Launcelott whoseli~~lth hasbe,enin decli"¢lateIY.
Commissiorier 'NiwmanS~i:J"slik .~~tid not support outsourcing our Police
Department, and she sp6'Rehighlyofour Polic~:
M. CONSENT AGENDA
1. A Resqlution appointing Bradley W. Cassel to serve on the Pension Board for a
two-year term ending September 3, 2014.
3/5 (City Commission)
32 Moved by Commissioner Newman, seconded by Commissioner Harris, the motion to
33 approve Resolution no. 177-12-13734 appointing Bradley W. Cassel to serve on the Pension
34 Board for a two-year term, passed by a 5 -0 vote:
35
Yea:
CITY COMMISSION MINUTES
September 4, 2012
Commissioner Harris
Commissioner Welsh
2
3
Nay:
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
2. A Resolution relating to budget; authorizing a transfer of $3,000 from account
No. 001.1750.519.3450, Contractual S.ervices to account No.
001.2000.572.5210, Supplies.
3/5 (City Manag
4 Moved by Commissioner Newman, second)9 b ... !.;:i.gner Harris, the motion to
5 approve Resolution no. 178-12-13735 authorizing~!Jransfer of $3fQOO from the Contractual
6 Services account to the Supplies account, pas?~#:~ya 5 -0 vote: ....
7
Yea: commi~~i~~~r:HarriS;!.
, CommissionefWelsh·,L;i
missioner'N~Wh1an
iv9Y9r Liebm~tl\
o~"SldadaJd
Nay~ :'.\ Ncr .• ,: .•.•. ; .••. • •. · ... ;":.~c' J-~j/~fl~);:y/;;;';·:,',>' ~<:, ?'
3. A Restllution rej~t~.g to ana~.~!tt~tion purslia,ht to Land Development Code
Section20".4.3(NL';E~questing ap~~oval to permit the installation of twenty (20)
pole bari~~t~):~p~;f~?PIJc,Jight ot:iw~y, where eighteen (18) banners wi" be
installed; al()ri~~~~~~:~·~tt·b'£iV~":ifr;i41!'·s.w 62 Avenue to Red Road (SW 57th
Avenu~Ja[1d tJv~(t~) banne'r~Will/;!e installed along Red Road (SW 57 Avenue)
betwee~SunsetDlive and SW14 Street in order to announce that South
Miami Ho;~italwas;raQked the "No.1 hospital in South Florida" by the U.S.
News Magazirie:i3/5 (CTtyManager-Planning & Zoning)
10 ... J;.
11 Moved by Commissionerl~lewman, seconded by Commissioner Harris, the motion to
12 approve Resolution no. 179-12-13736 requesting approval to permit the installation of twenty
13 (20) pole banners on public right of way, and two (2) banners wi" be installed along Red Road,
14 passed by a 5 -0 vote:
15
Yea:
CITY COMMISSION MINUTES
September 4, 2012
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
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Nay: None
4. A Resolution relating to budget, authorizing a transfer of $1,543.51 from
Account No. 001-1200-512-4070 (Travel and Conference) to Account No. 001-
1200-512-4920 (Elections).
3/5 (City Manager-City Commission)
Yea: commissf6~~~;::"~
Commi~~i6~er Welsh
Nay:
5. A Resolutlp'?:r~lating to:~!ijR{O~~ia~'I~~!Sf()r t~~/1/,~~ary 14, 2012 General and
Special~lectidns:for the Cf(y!!of SQUJhMlarni; ap'p{roving the expenditure of
$26,480.51 forel}ktion cd~t$;;!f~~rgingAcc6unt No. 001-1200-512-4920
(Election~);, ',':') ':I5.
3/5 (CityMapager"CityICommis~i8li)
Moved by commission~~~~~::~~~Ji$hd~~~bY Commissioner Harris, the motion to
'. ',.,';" , .': ",',
approve Resolution no. 181~12-13738Jor paymeht of the February 14, 2012 General and
Special Elections in the amo(mtof $26A80.51 for election costs; charging the Elections account,
passed by a5 -0 vote:
Yea:
Nay:
N. RESOLUTIONS
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
6. A Resolution reaffirming the Charter-granted right of the City Commission
CITY COMMISSION MINUTES
September 4, 2012
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members to "make inquiry" (but not give directives) to any employee of the
City of South Miami.
3/5 (Commissioner Welsh)
The Commission discussed the item with the majority not in favor.
4 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve A
5 Resolution reaffirming the Charter-granted right of the City ~9riimission members to "make
6 inquiry" (but not give directives) to any employee of the CiJSi'pfSouth Miami, failed by a 2 -3
7 vote:
8
Yea:
Nay:
9
commissiDcrt~~;welsh
Mayor Stbqqard
Commi~~f6~er Harris
Commisslbrfer Newman
.. Vice Mayor'(i'~bm nf;i';;'i~i? j
10 O. RESOLUTION(S) PUBLIC HE~~~G(sl1if~,? ,:'
i/;:\}Z~:3i
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P. ORDINANCE(S)SECOND.lf{EADING\PUBLIC HEARING.(S)
7. Angr~ihancei~~f~oriZing the City M~~a~er to enter into a sub-lease
agreemeht: . with.fv]j'ami-Dade County and LUraff 0., Inc. D/B/A O'Farrill
Learning Center f6tthKuseof a City of South Miami Building located at 6121
SW 68thStreet.\' 3/5 ICitYManager -City Attorney)
" '-::'>; ;',;" "
The public hearing was"bpened at this time.
Sharon McCain addressed the Commission with the opinion that the bUilding is in
need of painting.
21 At the request of the City Attorney, page one, line 25 of the resolution was
22 amended to correct the dollar amount from $22,000 to $27,000.
23
24 Moved by Commissioner Newman, seconded by Commissioner Harris, the motion to
25 approved as amended Ordinance no. 14-12-2130 authorizing the City Manager to enter into a
26 sub-lease agreement with Miami-Dade County and LUraff 0., Inc. D/B/A O'Farrill Learning
27 Center for the use of a City of South Miami Building located at 6121 SW 68th Street, passed by a
28 5 -0 vote:
CITY COMMISSION MINUTES
September 4, 2012
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Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
An Ordinance amending the Land Devel.~.B·~~!~t Code, article VI, section 20-
6.2 (A) and (B) concerning the proc~~~r~~ka~d stay of proceedings for the
review of or appeals from the decrsi~;'~ of!:·tW~ •. Environmental Review and
Preservation Board.··.,··· (Continued from
8/21/12) 3/5 (City Manager-Planning & ZoningL·
The public hearing was opened at this tim,e.
Sharon McCain address~dthecommiS~i~~:j,·:t
addressed the Commission.J .
With som~f&~t'her co;"ments t~~tEQ6im Si~~;~~()Ceeded to vote.
'. ":<, ' ".-\ T<///ilj!f%~i97
Moved by May~~i:StoddardJseco~ded by{~'QrnmiSSioner Welsh, the motion to approve
ordinance.nO;15~12::2131~·~endil]g1:ll~:.~~p.gDe~~r?pment Code, concerning the procedures
and stay ofproteedi~gsfor the review orb~~pp~~{~ftom the decisions ofthe Environmental
Review and Preservation Board, pass~d by a 3"2 2;\/ote:
Yea:
Nay:
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
Commissioner Harris
Commissioner Welsh
9. An Ordinance amending the Future Land Use Map of the South Miami
Comprehensive Plan by changing the future land use map category from Public
Institutional (Four Story) to Religious (Two Story) for an area identified as 6781
Sunset Drive (Fellowship Church) Folio: 09-4026-000-0130.
4/5 (Commissioner Welsh) (Deferred 8/07/12)
CITY COMMISSION MINUTES
September 4, 2012
6
1 Moved by Commissioner Welsh, seconded by Commissioner Harris, the motion to
2 approve Ordinance no. 16-12-2132 amending the Future Land Use Map of the South Miami
3 Comprehensive Plan by changing the future land use map category from Public Institutional
4 (Four Story) to Religious (Two Story) for an area identified as 6781 Sunset Drive (Fellowship
5 Church), passed by a 4 -1 vote:
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10.
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newmah
Mayor Stoddard ....... .'c,
Vice Mayor uebl'l1~h .. >:\ .. >
An Ordinance amending the.FJ~C;: Land UseMapof the South Miami
Comprehensive Plan by changinii~the future land use map category from Public
Institutional (Four Story) to Reli~fb~s(Two Story} for an areaidentified as 6750
Sunset Drive (University Christian ChOrch)'Fblib( 09-4035-000-0010.
4/5 .....••. :(Commissio~;~fW~lsh) (Deferred8/07/12)
Attorney Iris Escarra repre{c~nJ)~'F'eIiOWSh'i~~«~rCh addressed the Commission
requesting that items 9a~d 10 be d~ferred to beheld to'g~ther with first reading zoning
changes. With some furth:::~'~~ents t:!~~~mmis:ion proc~ed:d to vote.
Moved by commiSSidAef:tvll"shisec«:?nde~ by Commissioner Harris, the motion to
approve Ordinance no.17-12-2133amending)h~Future Land Use Map of the South Miami
Comprehensive Plan by changingt:he\future la~duse map category from Public Institutional
(Four Story) to Religious (Tw~Story)fo~an area identified as 6750 Sunset Drive (University
Christian Church), passed by a4~ 1 vote:
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Mayor Stoddard
Vice Mayor Liebman
11. An Ordinance amending the Future Land Use Map of the South Miami
Comprehensive Plan by changing the future land use map category from TODD
(4+4 Story) to Hospital, for an area identified as 7031 SW 62 Avenue (Larkin
Community Hospital) -Folio #09-4025-027-0010. (Deferred 8/21/12)
CITY COMMISSION MINUTES
September 4, 2012
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4/5 (City Manager-Planning & Zoning)
1
2 Moved by Commissioner Harris, seconded by Commissioner Harris, the motion to table
3 An Ordinance amending the Future Land Use Map of the South Miami Comprehensive Plan by
4 changing the future land use map category from TODD (4+4 Story) to Hospital, for an area
5 identified as 7031 SW 62 Avenue (Larkin Community Hospital), passed by a 5 -0 vote:
6
9
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15
Yea:
Nay:
Commissioner Harris ....... .
Commissioner Welsh'
Commissioner NeWlllan>
Vice Mayor Uebm~ri . "h.
Mayor StO.9<t~l"d .....
None;~f~;iy}»
12. An Ordinance relating to a req:J~~~'tg .. amen~.~.h.~ official zonin~map of the City
of South Miami landgevelopment~§,99.~{b~.tiCilanging the zol1ing use district
:';' .... : .. "":'. ';A3:;, <'I ':'" <.: ... ,/< ,;)7 : .. '.;
from "TODD MU-5"rnixeduse 5 to "Hj~6Q~pital, for property located 7031 SW
62 Avenue {Larkin corrtmdriitY~OsPital)YFgli9:~09-4025-027-0010 .
. (d~ferred·~aJ/12):Ji;;i,~/5
{City Mal1ag~J:planning &.Zqning)'i"> ....
Moved by May6r§~~d~;~r~~'Y~s,econde~;by:,.~Q·~~i~~i·d:nerHarris, the motion to table An
Ordinance relating to a request to>~~end the 6:~icial zoning map of the City of South Miami
land development codebYf9angi6~·tQ~,zoningU~~ .. district from "TODD MU-5" mixed use 5 to
"H" hospital, for property l~cate~f'7631'S\AI62 Av~nJ:I~ (Larkin Community Hospital), passed by a
4 -1 vote:
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
Q. ORDINANCE{S) FIRST READING
13. An Ordinance amending the Code of Ordinances of the City of South Miami,
Section 8A-4 titled "Influence of board members by mayor and commissioners,
appearance before boards" to repeal sub-section (b) which currently prevents
a Commission member from addressing a board or committee without an
CITY COMMISSION MINUTES
September 4, 2012
8
invitation from a majority of the board or committee.
3/S (Commissioner Welsh)
1
2 Motion to Withdraw An Ordinance amending Section 8A-4 of the Code of
3 Ordinances. Moved by Commissioner Welsh, no second required.
4
5 13a. An Ordinance amending Section 1S-100(b)(1) of the City of South Miami's
6 Code of Ordinances to authorize graffiti art in the City of South Miami. 3/5
7 (Commissioner Harris)
8
9 Motion to Withdraw An Ordinance a,uthorizing graffiti art in the City of South
10 Miami. Moved by Commissioner Harris, no seconcFrequired.
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14a. An Ordinance amending the dtyi~Land Development Code, Section 20-3.1,
titled "Zoning Use Districts and Purposes" soas to create anew zoning district
titled "Religious" and to define th~;(hstrict~;\lk
4/5 . ;>
(City Manager-Planningit()ning)
. . .~
After a discus~ion among the Coml11i$Si90 regarding distance in terms of non-
conforming uses, Mr.E3rimoexplained that the C()de:has'provisions for non-conforming uses;
he then said that he will brihgback some poie'ritial<:Options relating to distance for the
".> < .•..•
Commission to consider.
MovedbYC()mmissionecNewrl1ari,secondeOby Commissioner Welsh, the motion to
approve An Ordirianceamendinglhe Cit/sland Development Code, Section 20-3.1, creating a
new zoning district titled "Religiolls"and to define the district. passed by a 4 -1 vote:
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Mayor Stoddard
Vice Mayor Liebman
14b. An Ordinance amending the City'S Land Development Code, Section 20-3.3{D),
Permitted use schedule to create a category for religious uses titled
"Religious" and zoning abbreviation for this zoning district with the letter "R"
and to establish the areas of permitted use by right and permitted special use
for this type of use. 4/5
CITY COMMISSION MINUTES
September 4, 2012
(City Manager-Planning & Zoning)
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1
2 After discussing the proposed ordinance, Mr. Brimo said that he will conduct an
3 analysis of how many properties might be affected with this proposed amendment.
4
5 Moved by Commissioner Newman, seconded by Commissioner Welsh, the motion to
6 approve An Ordinance amending the City's Land Development Code, Section 20-3.3(D), creating
7 a category for religious uses titled "Religious", passed by a 4 -1 vote:
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24
25
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14c.
Yea:
Nay:
Commissioner Harris .'.
Commissioner Welsl1'/"
Commissioner N~Wtharii·,.
Mayor Sto<;ldard
Vice MaY(k~iebman
;;\'; ",">//
An Ordinance amending th~'ii~y~s Land Developmentt~de, Section 20-3.4,
Special use conditions, creating a/~:¥w/zonihg~~~tegory titled:·'Religious".
With no comments or diSC~I~'i/O~;~~/lE6rnmiSSiO~p't~c;~eded to vote.
.' •.. '. .',.j"'il.d:.;'.\{1,;; \.... <';';lflp
Moved by Comwissioner Newman, s~c()n<;l~cI;DV Com)'liissioner Harris, the motion to
approve An Ordinance amending the, City's La~d,i'i:)evelopmenfCode, Section 20-3.4, Special use
conditions, creating a ne\yzoningcategory titl~dI'~~Religious", passed by a 4 -1 vote:
Yea:
Nay:
~~'~Mi'sSiO ~i~~'A a rris
Commissibn'er Welsh
Commissioner Newman
Mayor Stoddard
Vice Mayor Liebman
14d. An Ordinance amending the official zoning map from Public Institutional "PI"
to Religious "R" for properties located at 6781 Sunset Drive, and 6750 Sunset
Drive.
(City Manager-Planning & Zoning) 4/5
27 With no comments or discussion the Commission proceeded to vote.
28
29 Moved by Commissioner Newman, seconded by Commissioner Harris, the motion to
30 approve An Ordinance amending the official zoning map from Public Institutional "PI" to
CITY COMMISSION MINUTES
September 4, 2012
10
1 Religious "R" for properties located at 6781 Sunset Drive, and 6750 Sunset Drive. passed by a 4
2 -1 vote:
3
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7
8
9
10
11
12
13
16
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Mayor Stoddard
Vice Mayor Liebman
Moved by MaYOr§tQdpard, seconded b~<~~l)1miSSiOner Harris, the motion to approve
An Ordinance allthori~ing th'~;I~S;JahteOfifsc;aPit'~i'j'tvprovement Revenue Refunding Note,
Series 2012, in thep~incip~1 an10unt not to exc~e?>$5;800,OOO, for the purpose of refinancing
certain of the City's outstanding indebtedness, passed by a 5 -0 vote:
Yea:
Nay:
R. ADJOURNMENT
Attest
CITY COMMISSION MINUTES
September 4, 2012
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
Approved
11
1
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES
September 4, 2012
12
Philip K. Stoddard
Mayor
To:
Date:
From:
Re:
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
September 4, 2012
Hector Mirabile, Ph.D.
City Manager
Manager's Report
We recently experience the outer bands of Tropical Storm Isaac which provided a testing
opportunity to our emergency preparedness and plans. Though the City improved the emergency
response plan of the past we must continue improving our policies and create a Continuity of
Operations (COOP) which would improve our apility at managing a, cata~trophic eyent. Chief
Orlando Martinez De Castro and Major Rene Landa are spearheading this effort by coordinating
with Miami Dade County's Department of Emergency Management as well as surrounding
municipalities; I would like to commend Public Works for their quick and reliable response to the
various issues that surfaced during this storm since they provided a high degree of service during
adverse conditions.
The Murray Park Pool project is moving forward with the attorney for Mr. DiPompeo having
reviewed the contract and identifying some concerns which need to be identified and submitted to
us in writing. To ensure clarity of what we are doing regarding the pool project I am attaching a
timeline of events up to today. (See attached timeline for a detail of actions)
Community policing is alive and well in South Miami with our South Miami's finest meeting with
citizens and business leaders in establishing improved relations and information flow. As part of
the police reporting we included a segment on Community policing which will grow in importance
in the overall South Miami total operations. With the potential of consolidating various
departments for improved services the community as a whole will benefit with this paradigm
changes in City business operations.
1. Accomplishment.
a. New IT IDe successes:
1. IT rebuilt, configured, and deployed 1 desktop.
11. Built, configured and deployed 2 new laptops for the Police
Department.
-2 -City Manager's Report to the Commission for September 4,2012
111. Rebuilt, configured, and deployed 4 laptops for the City EOC for TS
Isaac ..
IV. IT continues to work with the vendor of the GPS's to try and resolve
ongomg Issues.
v. IT is currently working with Sungard to resolve login issues for users
on the CSMPD domain.
vi. IT has completed the setup and configuration and has tested the OSSI
two way 1M. (Messaging)
Vll. IT resolved issues with the Time clock connectivity.
Vlll. IT worked on an email corruption issue for one of the City's users.
b. Finance:
This has been resolved with no data loss.
IX. Trainings for the Community Development for code Enforcement was
completed.· This was 4 days.
X. IT the installation, an~configuration for hardware inventory.
, ; .: i , ' --. < ~
Xl. . There were issues with the video and audio system thathave be.en taken
care of.
Xll. IT completed extensive budget review with all departments and budget
committee.
August 20th through August 31 st
Total Hours: 51 Hours
Total Tickets: 23
i. Finance continues working on the FY 2013 budget and responding to
multiple questions provided by committee members. Furthermore,
Finance is working to revise the proposed FY 2013 to include comments
and suggestions made at the Budget Workshop held on August 30, 2012.
ii. Finance continues receiving and processing multiple payments for the 2012-
2013 Local Business Tax Receipt renewals.
iii. Finance received a DRAFT copy of the performance audit report for
Central Services and Building. Finance will be working with the Building
Department and Central Services Division to review the recommendations.
-3 -City Manager's Report to the Commission for September 4,2012
iv. Finance began receiving a multitude amount of alarm re-registration forms
along with payments.
v. Finance continues to work on completing preliminary calculations for the
financial costs related to annexation.
Finance began the closing process for August 2012. Finance will be
moving forward with the preparation of the monthly report
immediately thereafter.
Central Services Monthly City Managers Report-:-9/4/12
i. Outstanding Agency Accreditation Award: Purchasing/Central Services
receivedaccreditati~:>n from the . National Institute for Government
Purchasing (NIGP)~. The Outstanding Agency Accreditation Ac:~ievement
Award .recognizes those agencies that lead the public procurement
. profession. The accreditation progr<;tm formally recognizes excellence in
public purchasing through the confirmation and documentation of a body of
standards that exemplify a solid purchasing program.,
Accreditation certification is valid for three years at which time the agency
willoe required to re-accredit" .Aformalletter. certificate and a trophy will
be sent from NIGP to the City Manager.
ii. Related. Partiesi Verification Transaction Form: The City Attorney
expanded the current form to include vendors and related parties. The
current form addressed employees only. The form was added to the
Vendor Registration package and will be included with future formal bids
and Invitation to Quotes. Bidders must affirm they are not aware of any
related parties or conflicts of interest with employees. elected or
appointed officials or any other business or firm. (See enclosed form)
iii. Janitorial Services RFP: The RFP closed on August 24; 2012. Ten
proposals were received and are being reviewed by staff. The current
agreement is on a month-to-month basis. The RFP contract term is three-
years.
iv. Dante Fascell Sidewalk Repair Invitation to Ouote (ITO): The ITQ was re-
issued on August 20. 2012 and is scheduled to close on September 7. 2012.
v. Murray Park Pool Project: The contractor and their attorney appear to
still be in the reviewing process of the contract document that was
included with the original design-build RFP. The City Attorney added
language however. that requires the contractor to abide by all the
-4 -City Manager's Report to the Commission for September 4,2012
reporting requirements of the CDBG grant funding. That provision was
not included with the original contract.
vi. Website Enhancements: Two items were added to the City's Website.
vii.
viii.
ix.
On the "Solicitations and Bid Postings" page, a reference was added to the
on-line service the City utilizes for formal bid postings, Demand Star; a site
that connects businesses and government. Subscribers are notified when
bids are posted on the City's website and Demand Star. The service is free
to the City. (A copy of the page ;s enclosed)
A link to the FY 2010-2011 Fixed Asset Inventory Report was.added to the
Central Services (Purchasing) page.
Tropical Storm Isaac: In preparation for tropical storm Isaac, Central
Services ordered bottled water· for PD and PW and distributed plastic
covers to each departmenf to! protect computer equipment in the event of
water intrusion. Emergency' Debris Removal vendors were contacted in
preparation of an impact. DRC. one of the three vendors on the contract,
was in the area on August 24 (and made! contact with various City staff.
Police Department Support:;! Miami:..Dade County 'Radio Engineering
Division is proceeding with securing quotations for a bi-directional antenna
to improve' the radio· reception .'. inside (the; building; ( . The fcurrent! system
encounters much static and interference.' The quotations and . vendors are
associated with an established County contract.
Software Purchase: Central Services ordered software (that. will maintain
and inventory City computers and the software and hardware in~talled on
each computer. MIS is completing installation ofthe software.
x. Staff continues (to assist departments as ,they interface with the
OneSolution module for issuing requisiti()ns, purchase orders and entering
vendorregistration information., .
The following are the accomplishments for the Police Department, Parking Enforcement
Division and the Code Enforcement Division which occurred between August 21 st and
August 31 st 2012:
Uniform Patrol Division
1. Total of 8 arrests: 3 felony, 2 misdemeanors, 2 traffic arrests and 1 warrant served.
11. Of those 8 arrests, none were narcotics related.
111. The Uniform Patrol Division will be conducting a "Wolf pack" operation in its
effort to address traffic concerns and conduct DUI enforcement. The tentative date
for this operation has been set for Friday, September 28 th •
-5 -City Manager's Report to the Commission for September 4,2012
IV. On Thursday, August 30th , members of the Patrol Division and Training Unit
conducted active shooter training at the Shops at Sunset Place. The training
incorporated the use of the security team at Shops in order to prepare them in the
event their facility was to experience a live event. This training was a great success.
Community Police Unit
1. On Thursday, August 23 rd , a meeting was held to discuss logistics with special
events and Hanz Huseby, former president of the Red Road Merchants Association
for the upcoming Safe Streets Halloween event.
11. On September 8th 2012, at the request of the Phi Beta Sigma Fraternity, the
Community Police Unit will give a presentation at; a Leadership ,Development
Workshop. Topics will include how young men, African American males in
particular, respond to law enforcement when approached.
111. The Community Patrol Unit will be hosting a "Home Security & Crim:e Prevention"
seminar for the residents of the city. The event will take place on Wednesday,
September 13 th , and will focus on assisting homeowners in securing and preventing
potential criminal activity at their homes.
Criminal Investigations Division
1. On August 29, 2012, SMPD Detectives assigiiedwithDEA, pursuant to an on-
going inVestigation, served a warrant uncovering42 lbs. of marijuana plants values
at$168,000.
Support Services Division
Accreditation Unit
1. Monthly inspections completed
11. Monthly vehicle inspections completed
111. Accreditation at 91 % compliant.
IV. Change of Property Custodian Audits complete
v. Annual and Quarterly Audits to be completed / continuing
VI. Mini Mock Exercise Completed.
V11. Technical Assistance Visit Planned for September, November
Vlll. Mock Exercise planned, November 6-8
IX. Onsite planned, dates confirmed: December 11-13 2012
x. Accreditation Conference Feb 21 Chief and Staff at Howey in the Hills
Xl. Building and facility work continues
X11. Property room facility work continues
Xlll. PPO audit completed, missing evaluations are being completed
XIV. Employee annual audit completed
xv. Radio re-banding project near completion.
XVI. Semiannual Policy manual update in process
-6 -City Manager's Report to the Commission for September 4,2012
XV11. Fleet inventory / paint / stripe / reupholster seat inventory in process
Parking Enforcement Division
1. The Parking Enforcement Division issued a total of 1,493 citations from the time
period of August 21 st thru August 31 st. Total fine amount for these citations:
$28,172.00
11. There were three (3) citations issued for trucks unlawfully parked or willfully
obstructing traffic in the downtown area.
The following accomplishments for the Code Enforcement Divisions occurred between
August 19th thru August 31 st 2012:
Code Enforcement Division
Chief Coordinating Office:
I. Green Task Force: Coordinated'a'rid' held meeting'Vliith the'new Green Task Force
Ch~irrnan, Planni l1 g Boar~, Chairma,l1nHectorFerl1andez, South Miami Planning &
Zoni,ngDirector, ar,ld ~rallts & ,Su~tainable Initiatives Administrator, Jennifer Korth,
and the City's Arborist, Doug Baker. The City's "green" initiatives to include the
landscaping permitting process and landscaping violations were reviewed. The
group agreed to meet quarterly to stay on'task. The, next meeting is scheduled for
the first week in November 2012.
II. Digitizing Project -On-Going: working in collaboration with IDC to inventory aI/city
departments documents to identify what needs to be stored, scanned or
destroyed according to the State's Records Retention schedule.
III. ERP Project-an-Going: Continued to work on the Enterprise Resource Planning
(ERP) in collaboration with the IDC Department.
IV. Sylva Martin Refurbishment Project-an-Going: As part of the ERP project, working
with IDC, P/W's/Building/P&Z/ and Finance to refurbish the Sylva Martin Building
to ultimately consolidate the community development departments (Building,
Code & P & Z) in one location and thereby create a streamlined and more efficient
process. Pending the City's Budget being approved.
V. OneSolution Community Development Modules: On-going staff training for the
implementation of the module. Continued to coordinate, and facilitate the various
business process analyses between Sungard, IDC, and city staff. Inter-
-7 -City Manager's Report to the Commission for September 4,2012
departmental coordination includes the Building Department, Special Events,
Land, Code, P/W's, and partially the Finance Department.
VI. GIS: Continued to work with IDC staff and Miami-Dade County's GIS, Planning &
Zoning, and Property Appraisal Departments to identify and address the City's
geographical/mapping needs.
Code Enforcement/Licensing/Special Events
I. During this period, this division collected and/or was instrumental in the collection
of $49,800.22 in revenues as follows:
a. BTR New/Renewals
b. Fines/liens Payoff
c. Lien Searches
TOTAL REVENUE
$ 21,410.60
$ 24,684.62
$ 3,705.00
$ 49,800.22
II. Continued to conduct shopping cart removal sweeps throughout the city; 14
shopping carts were removed from the city.
III. Five (5) business accounts were closed and 10 transferred.
IV. CE received and reviewed 5 new' business (BTR) applications; new business
applications are a direct result of proactive field inspections; 75 inspections were
conducted during this period
V. Eighty-one (81) building permits were reviewed and returned in a timely manner;
within lor 2 days.
VI. CE reviewed, verified, and returned eight (8) permits for the ERPB in a timely
manner; within lor 2 days.
VII. CE received and responded to 37 citizen complaints within 24 hours. One-
Hundred Fifty (150) proactive field inspections were conducted during this period.
VIII. CE issued 46 courtesy notices; 10 notices of civil infractions with fines; and
removed 59 snipe/illegal signs from the City's right-of-ways, and successfully
closed 39 cases:
a. Snipe/illegal signs are signs placed/stuck on the city's right of ways
advertising a variety of things such as homes for sale, classes, etc.
b. Closed cases include courtesy cases complied with and fines paid for.
-8 -City Manager's Report to the Commission for September 4, 2012
IX. Continued removal of small graffiti notices from throughout downtown with
biodegradable product.
X. Received and conducted 19 new lien search requests.
Special Events Coordination
I. Collaborated with the CRA South Miami Police Department Community Policing
Program and Code Enforcement Department, to hold a safety course for residents
of South Miami, on "Home Security /Crime Prevention/Code Enforcement"; which
will be held on September 13, 2012.
II. Collaborated with business owners and cultural groups who will be assisting with
the preparations for Safe Streets Halloween.
III. Collaborating with South Miami Merchants. Association to hold a Business/Crime
Prevention/Code Enforcement session to be held in mid October. Location and
time will tobe announced.
IV. Preparing the Veteran's Day Celebration event set for November 12, 2012, at City
Hall.
V. Collaborating with l~T National Bank of South Miami to prepare for the South
Miami Elves Parade which will be held on Sunday, December 2, 2012 .. Grand
Marshall will be Ms. Pam Giganti, Channel 6, anchor person.
VI. One day turn around for processing of a special event application for a special
request from M Cycle Gym. Payment of $60.00 was received to cover the
application fee.
VII. Began working with the Mayor to prepare for the 2012 State of the City Address.
VIII. No. Garage sales were requested for this time period.
Professional Development
I. Continued to coordinate the training of support staff to ensure full utilization of all
staff members. These training will provide the city's support staff with the tools to
properly assist staff with property research and data entry.
II. Began the OneSolution training for Community Development modules.
-9 -City Manager's Report to the Commission for September 4,2012
Human Resources Report
i. The Human Resources Department invites all interested staff, residents,
and friends to join the "Weight Watcher's at Work" program as part of
the South Miami Wellness Program. We enjoyed two very successful
cycles of the program and are seeking new members so that we may
continue to offer this valuable benefit. Discounts are available for all
participating employees. Please join us! Contact Human Resources (305-
668-3878) for more information.
ii. Interviews for the Project Manager in our Public Works Department are
set for later this week.
iii. We are actively recruiting for the South Miami Police Department's
Reserve Police Officer Program. Only certified officers are eligible for this
position. Applicants must submit the City Application with copies of all
certifications to the Human Resources Office. Recruitment will continue
until further notice.
iv. The Human Resources Department encourages all employees to join usfor
our new fitness initiative as part of the South Miami Wellness Program.
The group meets every Tuesday and Thursday evening after work. Come
prepared to work out and have fun!!! Contact Human Resources (305-668-
3878) for more information.
c. Grants and .Sustainable Initiatives:
1. Coordinated efforts with the Department of Finance to ensure that
grant files and accounts are organized, comprehensible and updated
for the FY 2012 fiscal audit.
11. Submitted a scope expansion for CDBG SW 66th Street, Phase II for
the remaining amount of $166,028.98.
111. Collaborated with Public Works to ensure that all grant related
projects will smoothly transition with the hiring of new project
manager.
IV. Collaborated with City Arborist and Central Services to assist
Crodon, Inc., the awarded contractor for Phase I of Tree Planting
Initiative in residential right-of-ways.
V. Assisted the City Attorney to resolve on-going legal issues with the
contractor (M. Vila) for Sunset Drive, Phase IV project funded by the
-10-City Manager's Report to the Commission for September 4, 2012
Florida Department of Transportation and to ensure that the City is
reimbursed the retainer for Sunset Drive, Phase IV project.
VI. Submitted reimbursement request for the South Florida High Intensity
Drug Trafficking Area (SFLHIDTA) grant program for the month of
July 2012 in the amount of $13,260.75.
Vll. Submitted reimbursement request for the Senior Meals program with
Miami-Dade County for July 2012 in the amount of $1,700.00.
Vlll. Submitted progress report for the Senior Meals program with Miami-
Dade County for July 2012.· . .
IX. Submitted General Obligation Bond Monthly Report for the Water
Distribution System Extension Proje~t (#17.8-73177) for the IT!cmth of
August 20 I 2.
PUBLIC WORKS DEPARTMENT
Engineering and ConstrudionDi"ision
< • i t ~ .,
The following is a status report of oh-going projects. , .
Manor Lane Traffic Calming Project: The City is seeking a respbnse withtheG:bunty on
their review status. There has been no change since the last report.
Alleyway Drainage Improvements in the vicinity of Sunset Drive and SW 58th
Avenue: The contract has been executed. The issuance of the Purchase Order and Notice to
Proceed is in progress.
Commerce Lane Road Resurfacing and Streetscape Project: A pre-construction meeting
was conducted on Tuesday, August 28, 2012. The Contract was forwarded to the CRA for further
processing. A Purchase Order and Notice to Proceed shall be issued by the CRA upon contract
execution by all parties.
Progress Lane Drainage Improvements: A pre-construction meeting was conducted on
Thursday, August 23, 2012. The meeting focused on the construction timelines, possible work on
weekends to minimize impact to local businesses and maintenance of traffic by off-duty officers.
Pinecrest Villas Traffic Calming Project: The project is scheduled to be released for public
bidding.
Dante Fascell Tennis Center Sidewalk Upgrade and Repair: Central Services issued the
project for public bidding.
-11 -City Manager's Report to the Commission for September 4,2012
National Flood Insurance Program -Community Rating System:
communications with ISO. The organization is reviewing the new information
program awareness activities conducted by the City.
The City is in
related to flood
Mango Terrace Traffic Calming Project: The final traffic study was provided to Public
Works and will be submitted to the County for review. Survey ballots are prepared for
distribution to residents for a consensus to select preferred traffic calming strategy for their
neighborhood.
Sunset Drive Median -Downtown: Three (3) bids were received on July 24, 2012. Public
Works and Central Services are continuing to review the bids.
SW 64 th Street Corridor Improvements Phase II: . Miami-Dade County approved the
additional funding for continued improvements on feeder streets located south of SW 64 th Street
between SW 57th Court and SW 59 th Avenue. Based on funding availability, it is the intent to
perform road resurfacing work on the aforementioned streets.
Traffic C;:alming at Syv 60th Place and SW 42nd Street: In accordance with county
requirements, concurrence letters were mailed to the four corner properties abutting the
intersection. Public Works received one of the four responses so far, with concurrence for the
traffic device. ... .
Public Works Attachment A
1. Swept the streets, cleaned up downtown, dump the litter cans through out the city
for the Solid Waste Division; mowed City Hall and right of ways, 'pressure cleaned
sidewalks downtown, and cleaned up downtown.
11. Mowed right of ways.
111. Delivered (2) new garbage containers to resident.
IV. Performed pick up of garbage and trash routes.
v. Performed daily power street sweeping, please note that two sweepers were used
most of this time in order to keep up with the fallen leaves.
VI. Performed daily clean up & watered pots downtown.
V11. Pressure cleaned sidewalks downtown on Wednesday's.
V111. Dumped litter cans throughout the City three times a week.
IX. Filled (O) crane holes.
x. Cleaned storm drains throughout city.
Xl. Painted ten (12) obelisks.
XII. Pruned one (I) tree at 6520 SW 59th Place.
X11I. Repaired one (I) pot hole at 4240SW 60th Place.
XIV. Pruned several trees in preparation of storm Isaac.
XV. Pruned tree at circle in 64th Terrace SW 61 st Court.
XVI. Repaired pot hole on 76 Street SW 58th Avenue.
XVII. Repaired one (I) 25 MPH sign at 6 pt SW 67 th Avenue.
xviii. Assisted BMT putting up storm shutters.
XIX. Covered oil spill with absorbent and then cleaned spill absorbent at SW 6rh
Avenue from 74th Street to 80th Street.
XX.
XXI.
XXll.
XXlll.
XXIV.
XXV.
XXVI.
XXVll.
XXVlll.
XXIX.
XXX.
XXXI.
XXXII.
XXXlll.
XXXIV.
XXXV.
XXXVI.
XXXVll.
XXXVlll.
XXXIX.
xl.
xli.
xlii.
xliii.
-12 -City Manager's Report to the Commission for September 4,2012
Trained PW personnel on trash truck route and water truck.
Performed thorough cleanup of the fish pond and fed the fish at City Hall.
Serviced Irepaired (51) vehicles and heavy equipment at the Motor Pool.
Continued Police Department project.
Replaced updated certificate of operation for the elevator at Police Department
and Community Center.
Su'pervised unclogging of sewer pipes behind Police Department.
Unclogged bathroom in Code Enforcement.
Replaced light bulb men's bathroom in the Assembly Room at PW.
Picked up alc filters from vendor.
Preparation for tropical storm Isaac.
Remove storm shutters from city buildings.
Repaired street lights on Dorn Avenue
Troubleshoot alc problem at gym in the Community Center.
Troubleshoot and repaired water issue at garage in the Police Department.
Repaired water leak at men's bathroom in the Sylva Martin Building.
Met with electrical contractors requesting quote for installation of lights at the
Police Department sign. ..
Troublesh()ot ma.lfunction garage door at Police Department.
Unclogged toilet in women's bathroom in City Hall first floor.
Repaired water hose at the cleaning depot at Motor Pool.
Replace American flag in City Hall.
Install newspaper box at City Hall.
R~locate time c;:lock, at the Community Center.
Replaced water filter ~t Dante Fascell: Park yyaterfountain~
Repair door at the basketball court in the Community Center.
Parks and Recreation Department
Accomplishments August 21, 2012-August 3 I, 2012
The following are the accomplishments that have taken place from August 21, 2012-August 31,
2012:
i. We are currently recruiting volunteers for the Volunteer Income Tax Assistance Program
(VITA), through the IRS, will provide free income tax preparation for moderate-income
taxpayers.
ii. In order to attract new customers to the Community, Center, the City of South Miami
Parks and Recreation has welcomed ANA Natali, a Certified Yoga Instructor, who will be
conducting classes three times a week at the Gibson-Bethel Community Center with a
reasonable price of $5 per class. She can be contacted at 305-793-2176.
iii. If you are interested in sports, race cars, fun and being an adventurist; please join the Cub
Scout Pack 208. Call Glenn Victor at 786-250-2344 or visit the Cub Scout's website at
www.beascout.org.
-13 -City Manager's Report to the Commission for September 4,2012
iv. In an effort to increase visibility and promote our Fitness Center, the City of South Miami
Parks and Recreation Department and Ed's Boot Camp are offering a fitness package to
the public of both unlimited Boot Camp classes and a three (3) month fitness membership
for $99. All participants must register at the Gibson-Bethel Community Center.
v. Registration for the South Miami Grey Ghosts Soccer Program is ongoing. If you are
interested in participating, please call Javier Rodriguez at 305-915-9377 or visit the website
at www.greyghostssoccer.com
vi. On August 22, a seminar on "Age related eye diseases and conditions" was held at the
Senior Center by the Eye Institute.
vii. On August 24, 2012, twelve (12) seniors were taken to the AMC Theater at Sunset Place
to watch a free movie of their choice. They also received a free massage by Dynamic
Massage.
viii. On August 24 and August 25, 2012, the South Miami Grey Ghosts Football teams played
their opening home football games. The scores are as follows:
South Miami Guests Score Status
Grey Ghosts
Pee-Wee West Park 12-24 South Miami lost
751bs West Park 13-6 South Miami won
90lbs Hialeah 18-0 South Miami won
105 Lbs West Park 26-6 South Miami won
120lbs West Park 25-24 South Miami won
ix. On August 25, 2012, twenty-two (22) seniors watched "Midnight Follies" a comedy that
was playing at the Bella Artes Theatre. .
x. On August 29, 2012, two (2) University of Miami students, Courtney Hibbs, Resident
Assistant, and Philipp Duventre, Assistant Area Director, brought snacks to the
Community Center as a donation to the After-school House Program.
ZoninglLand Development Code/Comprehensive Planning
The Planning Department continues to work, evaluate and d review the following items.
II. . Zoning/Land Development Code/Comprehensive Planning
a. The Department continues its review of the Future Land Use Map and Land Development
Code, working in conjunction with the Planning Board and the City Attorney to provide
recommended updates.
I. With the recent adoption of the FLUM amendment for the two remaining Madison Square
properties, staff will be transmitting the amendments to the Department of Economic
Opportunity pursuant to Ch. 163, Florida Statutes. The Planning Department will continue
working with the CRA to assist them in the adoption of a new zoning category for this
-14 -City Manager's Report to the Commission for September 4,2012
area as this item moves forward. The zoning designation will be dependent the final
development scenario chosen to be implemented.
II. The Planning Department submitted a proposed zoning amendment to the Planning
Board on August 14, 2012, for the creation of a "new" Religious zoning category that will
be applied to the recently adopted Religious category in the City's Comprehensive Plan.
The amendment will be coming before the City Commission for review on September 4,
2012 in conjunction with the final reading of the proposed FLUM amendment for the two
church properties.
1lI. Planning staff is preparing an amendment to the City's Comprehensive Plan for the
adoption of an Education Element in order to be in compliance with the inter local
agreement between the City and the County School Board. Staff will have this item before
the Planning Board for review in October.
IV. The ERPB proposed an amendment to the front setback requirements for nonconforming
(by front setback) single-family residential structures. Staff presented. a proposed
amendment to the Planning Board for review and recommendation. The Board felt the
amendment was unnecessary and recommended denial of the proposal. This item will be
coming to the Commi~sion on September 4, 2012.
v. The Miami Dade Affordable Housing Foundations resubmitted a request for a variance
that is scheduled to be re-heard by the Planning Board on August 28, 2012. This rehearing
is due to an error on the part of their surveyor for 6487 SW 60th Avenue.
vi. The Planning Board reviewed a proposed amendment to the City's residential lighting
requirements at their August 14, 2012 meeting. A draft ordinance will be presented to the
Commission on September 4, 2012.
VII. A request for .the abandonment of a portion of right-of-:way· along SW 82 Street at SW. 62
Avenye was submitted to the Department by the abutting property owner. This street
end is currently closed and has been landscaped for a number of years. The Planning
Department is reviewing the request with the City Attorney and the Public Works
Department, and will be bringing it to the Commission later this year.
b. The Historic Preservation Board held several meetings to discuss the development and
production of a historic walking tour brochure for the area east of the metrorail. Staff is
working with the Board to accomplish this in the current fiscal year. The Board is close to
wrapping up their draft brochure and go to publication.
c. The Planning Department is working on amending the City's Comprehensive Plan and
Future Land Use Map to see if it is feasible to eliminate the "story" designations, and
replace them with maximum densities and floor area ratios.
d. The Planning Department is currently drafting language to 'possibly allow for pop-up
restaurants. Staff will be looking at regulations adopted by other municipalities to
determine their potential for use by the City. Pop up restaurants are an ideal way to
utilize vacant commercial space and gain exposure for new culinary concepts.
-15 -City Manager's Report to the Commission for September 4,2012
e.
South Miami
Hospital as of August 31, 2012
Permit Date Date
Number Permit Description Issued Closed
2-0888 Electrical for 12-0887 8/28/2012
2-0887 Emergency wall sign 8/28/2012
2-0886 Electrical for 12-0885 8/28/2012
2-0885 Illuminated logolchannel 8/28/2012
2-0884 Electrical for 12-0883 8/28/2012
2-0883' Emergency sign 8128/2012
2-0882 Electrical for 12-0881 8128/2012
2-0881 Illuminated wall sign 8128/2012
2-0880 Electrical for 12-0879 8128/2012
2-0879 Ambulance entrance sign 8/28/2012
2-0878· Electrical for 12-0877 8/28/2012
2-0877 Illuminated directional sign 8/28/2012
2-0860 Main Electrical 12-271 8/23/2012
2-0855 Cabling for camera at LOA 8/22/2012
2-0839 Upgrade Antenna 8/24/2012
2-0837 Low Voltage 8113/2012
2-0820 Main Plumbing for 12-0521 8114/2012
2-0807 Main Electrical for 12-0521 8/1412012
2-0799 Main Plumbing for I 1-0580 8/7/2012
2-0783 Low Voltage CCTV for 10-1035 8113/2012
2-0771 Low Voltage-TV & PC system 8/1212012
2-0734 Outlet for NICU Nourishment 7/20/2012 8/7/2012
2-0687 Adjust Awnings 7/25/2012
2-0665 Outlets' 2nd fI receiving 7/2/2012 7/25/2012
2-0642 Low Voltage for 10-1035 6/28/2012
2-0637 Fire Alarm 6/21/2012
2-0623 TV System 6/27/2012
2-0599 Outlets I st FI Education 6/14/2012 7/25/2012
2-0598 Outlets for 2nd FI CVCU 6114/2012 6/25/2012
2-0565 Power outlets 6/8/2012 6/2612012
2-0560 Intercom 5/31/2012
2-0559 Rehab for Parking Garage 7113/2012
2-0521 Hematology Lab Renovation 6/19/2012
2-0509 New labor and delivery room 8/28/2012
2-0487 Replace UPS 8/29/2012
2-0469 Outlets for Kronos clock 5/16/2012 6/25/2012
2-0430 Remove strobes 5/8/2012 5/10/2012
2-0429 Low voltage Com Rect RM 271 5/8/2012 5110/2012
-16 -City Manager's Report to the Commission for September 4,2012
12-0416 Light fixtures 4/30/2012 5/212012
12-0415 Outlets for MAB suite 40 I 4/30/2012 5/212012
12-0410 Main Electrical for I 1-1216 5/8/2012 6/25/2012
12-0407 Intercom 511/2012 511 5/2012
12-0401 Sprinklers for 12-0042 4/25/2012 5/8/2012
12-0366 Plumbing for I 1-0852 411712012 4118/2012
12-0365 Light fixtures for Lab&Delivery 06-082012
12-0357 CCTV System 4/12/2012 411312012
12-0354 Fire Alarm for 10-0818 4117/2012
12-0343 Low Voltage-7th FI Main 4/1212012
12-0339 Light fixtures 4/1712012 4/25/2012
12-0327 Motor for 12-93 4/3/2012 5/3/2012
12-0326 Main Electrical for I 1-0854 4/3/2012 611 5/20 12
12-0325 Main Electrical for 12-0042 , ' 4/3/2012
12-0320 Nurse call for I 1-0580 4/512012
12-0317 Electrical for 11-0852 4/2/2012 411112012
12-0311 Fire Alarm for I 1-0580 4/5/2012
12-0310 Access Control for I 1-0580 4/512012
12-0298 Main Mechanical for 12-0042 416/2012 5/29/2012,
12-0296 Phone & PC System 3/20/2012
12-0262 Low Voltage for 11-0580 ,311 5120 12
12-0253 Motor for I 1-0215 311512012
12-0242 Suppression system for 11-0215 312012012
12-0239 Main Electrical for 12-0042 \ 311312012 511012012
12-0223 Phone & Data system I st 3/512012 4/1012012
12-0222 Phone & Data Education Bldg 3/512012 4/1712012
12-0221 Phone & Data 6th pavillion 3/512012 4110/2012
12-0220 Phone & Data 5th pavillion 3/512012 4/1712012
12-0219 Phone & Data 4th fI Main Bldg 3/512012 4110/2012
12-0214 Low'slope for 10-1 035 3/812012
12-0204 Phone & PC system 7th FI 3/112012
12-0203 Phone,& PC System 3rd-5th FI 31112012 4/1712012
12-0192 Faculty roofing 5/812012
12-0 I 54 Windows and doors for 10-1035 311212012
12-0153 "CCTV System 211612012 212212012,
12-0141 , Fire Alarm for I 1-0853 211412012 4/2412012
12-0140 Voice & Data cables . 2113/2012 3/7//2012
12-0128 Main Plumbing for I I-I 104 211612012
12-0102 Main Mechanical for I 1-0580 2/712012
12-0093 Motorized Fence 2/712012 611112012
12-0092 Main Plumbing for I 1-0580 218/2012
12-0067 Main Electrical for I 1-0854 1119/2012
12-0066 Main Electrical for I 1-0853 1119/2012 31112012
12-0057 Phone & PC System for Garage Security 1119/2012 5/22/2012
12-0055 Main Mechanical for I 1-0854 2/212012 6/2912012
12-0054 Main Plumbing for I 1-0854 211712012 2/2912012
12-0053 Main Mechanical for I 1-0853 212/2012 411212012
12-0052 Main Plumbing for I 1-0853 2/2/2012 2/29/2012
12-0043 Main Electrical for 11-0580 111812012
12-0042 New Administrative Offices 2/21/2012 511812012
-17 -City Manager's Report to the Commission for September 4,2012
2-0024 Fire sprinklers for I 1-0853 1/9/2012 3/7/2012
2-0023 Fire sprinklers for I 1-0854 1/912012
2-0003 Drainage for 12-0002 211/2012
2-0002 Paving for 10-1035 211/2012
-1290 Phone & PC system at Health center 12/23/2011 3115/2012
-1289 Phone System 12113/2011 5/22/2012
-1251 Fire Alarm 3rd & 5th FI 12/8/2011 512/2012
-1246 Pre Cast Panel 12115/2011
-1234 Data 12/5/2011 3128/2012
-1233 Low Voltage 12/512011
-1229 Outlets 12/2/2011
-1219 Phone & PC system 1211/20 II
-1216 Power and data 3/5/2012 6/28/2012
-1210 Pneumatic Tube System 12/28/2011
-1206 Shower pan 11/28/2011
-1135 Outlets 1st fl CEP 11/712011 11114/2011
-1131 Outlets Radiology 11/412011 11114/2011
-1130 Outlets Education Bldg 11/4/2011 11114/2011
-1129 Outlets CCU 11/4/20 II 11114/2011
-1128 Repair raceways 11/4/2011 11114/2011
1-1127 Outlets in waiting room 11/4/2011
1_111'3 Low Voltage for 11-0382 11/3/20 II 11/8/2011
1-1104 Kitchen Flooring 1/3011012
1-1089 Main Electrical for 11-0816 10/26/2011 101272011
1-1083 Automatic door 1/24/2012
1-1067 Roof for Energy Plant 2/2/2012
11-1032 Phone & PC system 10/11/2011 3/2812012
1-1028 Phone & PC system 10/6/2011 3128/2012
1-1027 Outlets for IT 10/6/2011 3/9/2012
-1021 Pour 7 10/4/2011 1111412011
-1007 Main Electrical for 11-0671 10/412011 10119/2011
-1006 Outlets & Intercom 10/4/2011
-1004 Beam repair 11/2312011 1110/2012
-0977 Pour 6 9/26/2011 11114/2011
-0964 Special outlet 9/26/2011 10/6/2011
-0944 Pour 5 9119/2011 11114/2011
-0915 Pour 4 9119/2011 111142011
-0865 Fire Alarm 8/30/2011 9/212011
-0853 File Room Remodel 10/27/20 II 4/12/2012
-0852 Tem kitchen trailer 3/19/2012 411912012
-0831 Shoring 8/26/2011
-0829 Fire Sprinklers 9/7/2011 3121/2012
-0823 Main electrical I 1-0293 8/1812011 8/23/2011
-0819 Main mechanical 10-1035 10/27/2011
-0818 Med gas for 10-1035 10/27/2011
-0816 Interior remodel for Admin. Offices 9127/2011 10131/2011
-0799 Main plumbing I 1-0382 8119/2011 10120/2011
-0798 Duct work I 1-0382 8119/2011 10114/2011
-0796 Fire alarm I 1-0382 8112/2011 3112/2012
-0774 Relocate outlets 11-0076 8/9/20 II 813012011
-18 -City Manager's Report to the Commission for September 4,2012
1-0754 Main plumbing 11-0076 8/1120 II 9/12/2011
1-0739 Main electrical for 10-1035 7/25/20 II
1-0696 Plumbing for 10-0818 7111120 II
1-0686 Phone and pc system 7/5/20 II
1-0678 Mechanical for I 1-0435 711912011 7/20/20 II
1-0674 Main Plumbing for 10-1035 7/2112011
1-0672 Phone and pc system 7112120 II 3/6/2012
1-0671 New Neumatic Tube Station 9/7/2011 11/16/2011
1-0643 Plumbing for I 1-0435 7/1/2011 7/27/2011
1-0640 Fire Alarm 6/23/20 II 9/1/2011
1-0639 Outlets and light fixtures 6/23/20 II 7/22/2011
1-0625 Sewer and water connection .6/23/2011 612912011
1-0619 Phone and pc system 6116/2011
1-0600 Interior wall and doors 7112/20.11 919120 II
11-0598 Fire sprinklers 6/27/2011
1-0580 NICU 3rd FI 12/2812011
1-0578, Fb< set & rough for I 1-0293 611 0/20 II 8118/2011
1-0567 . Crane foundation 6/1 0/2011
1-0554. Low Voltage 11-0358 6115/2011 6117/20 II
1-0,5~9 .' Low Voltage 6th 611/2011
1-0536 , Temp wash station 60.3120 II 6/29/20.1.1
1-0535 j ·. Relocate raceways 2nd FI 6/2/2011 7/1/2011; .
1-0534 Outl~t for NICU 3 Rm 13 .6/2/2011 7111201.1
1-0~~3, ... . ql;ltlets;for east tower I s.~ n.( Q/2/2011 7/512011
1-0528 Cat 5 cables 5/31120 II 7118/2011
1-0520 North tower re-roof 1/1312012
1-048?, AlC Diffuser 6117120
1-0464 Fire Sprinklers for 10-818 5/11120
1-044~ Master m~chanical for 10-0818 5/10/20 2117/2012
1-0435 Bathroom Remodel 6/14120 8/29/201.1
1-0424 Data outlets 4/29120 6/23/20 II
1-0423 ER Antenna .4/29/20 6/2312011
1-0422 Port~ble X-ray connection 4/29/20 6/23/20 II
1-0421 TV Monitor 4/29/20 6/23/2011
1-0420. DatalComm 5th FI Main Pharmacy 4/28/20
1-041,9 Data/Comm 1st FI Main 4/28120
1-0418 Data/Comm Medical Arts Surgery 4/28120
1-0417 Data/Comm Labor & Delivery 4/28120
1-0416 Low Volt. 6th FI Pavilion 4/28/20 II
1-0398 Irrigation system 611/2011
1-0391 Steel stairs & land 5/5/20 II
1-0385 Electrical main for 10-0818 4/26/2011
1-0382 New nursery 7112120 II
1-0378 Special outlets for I 1-0173 4/21120 II 4/25/2011
1-0370 Change sprinkler heads 4/20/2011 4/2112011
1-0366 Med gas for I 1-0 173 4118/2011 4121120 II
11-0340 Data/Comm 7th Main 4/7120 II 12/29/2011
11-0339 Data/Comm Out patient Dept. 4/7120 II 12/29/2011
11-0338 Data/Comm Main 4/712011 12129/2011
11-0337 Data/Comm Pavillion 4/7120. II 12/29/2011
-19 -City Manager's Report to the Commission for September 4,2012
-0311 Mechanical main for 10-1035 4/5/2011 7111120 II
-0293 Remodel I st fl restroom 6/3/2011 9/2/2011
-0266 DatalComm 3115/20 II 8/23/20 II
-0249 2nd fI Fire Sprinklers 3115/20 II
-0215 Kitchen Hood 12114/2011
-0197 Data/Comm 2/28/2011 8/23/2011
-0185 Electric door for Radiology 2/24/2011
-0184 Receptacle and data outlet 2/24/2011 8/3120 II
-0183 Data/Comm 2nd fl 2/24/2011 8/23/2011
-0182 Comm/TV 2/24/2011 6/912011
-0172 Repairs to slab in Equipment penthouse 5110/2011
-0162 Rebuild sidewalk to comply with ADA 5/25120 II 11/9/2011
-0137 3rd & 4th fI bridge replacement 3/22/2011
-0014 High hats & dimmers 1112/2011
0-1192 Data/Comm 12/28/2010 619/2011
0-1178 Data/Comm 12/21/20 I 0 31312011
0-1102 Fire sprinklers for 10-0327 1112/2011
0-1099 Intercom 12/3/2010 613120 II
0-1079 Temporary canopy 12116/2010 611612011
0-1062 Shower pan 11110/2010 12110/2010
10-1035 ER expansion Master 7/8120 II
10-0978 Storefront 11/2/2010 611612011
10-0975 Fan 10/19/20 I 0
10-0951 Fire sprinklers for 10-0732 10119/20 I 0 11118/2010
10-0882 Fire Alarm for 08-140 I 9/21/2010 3/912012
10-0864 Electrical main for 10-0264 9/21/2010 611512011
10-0818 Elevator & equipment room upgrade 4/4/2010
10-0760 Electrical main for 08" 140 I 812012010 11/21/2011
10-0694 Duct Bank 8/6/20 I 0 6110/2011
10-0671 Empty raceway for microwave antenna 7/2712010
10-0660 DatalComm 7/2212010 8126/20 I 0
10-0640 3 Double wide construction trailers 5/5/2011
10-0608 Parking lot for 10-0327 8/1012010 6/20/20 II
10-0598 Plumbing main for 10-0327 717/2010 6/20/20 II
10-0591 Temporary water closet for 10-0327 7/6/2010· 6116/2011
East tower Cafe phone & computer
10-0589 system 7/2/20 I 0
10-0583 Water connection & piping for 10-0327 7/8/20 I 0 6116/2011
10-0582 Med gas for 10-0327 7/8/2010 1219/20 I 0
10-0535 Impact doors 10/8/2010
10-0523 Low voltage for 08-140 I 6/2112010 11/15/2011
10-0421 Mechanical main for 08-140 I 5/20/2010 11114120 II
10-0390 Plumbing main for 08-1401 5110/2010 1119/2011
10-0380 Spec-outlets for 09-0963 5/312010
10-0341 Electrical main for 08-140 I 4/20/2010 11114/2011
10-0327 Underground utilities 11/30/2010 3111/20 II
10-0264 SMH Cord Blood 717/2010 6/9/2011
09-1110 Cooling tower 3117/20 I 0
09-0963 5th fI Chemistry lab Equipment 3111/2010
08-1401 Lab interior remodel master 4113/2010
-20-City Manager's Report to the Commission for September 4,2012
Updates tothe previous timeline are below, new entries are in bold:
7/19: Receipt of letter from Miami-Dade County PHCD; Commission advised by City Manager,
copy attached.
7/24: Commission approves to move forward without an extension to the CDBG contract.
7/25: Email from the City to Di Pompeo Construction advising of Commission decision and
notice to move forward without CDBG contract completion.
7/25: Di Pompeo responded to email, begins reviewing RFP contract and terms with their
attorney.
7/26: Email from the City to Di Pompeo Construction; project cost, finai site plan drawings,
inclusion and exclusion listing and original RFP provided.
7/27 to 7/30: City Attorney and Purchasing Manager review contract for compliance language
with grant requirements.
8/3: City Attorney 'adds language to contract where the contractor abides by all the reporting
requirements of the CDBG.
8/3: Di Pompeo requests copies of the block grant contracts and for the insertion of Di Pompeo's
name, project cost and scope in the contract document; "
8/6: City sends revised copy of RFP and contract to Di 'Pompeo Construction.
8/7: City sends CDBG and SNP contract documents to DiPompeo.
8/14: City requests status of Di Pompeo's review of contract documents by their attorney ..
8/14: Di Pompeo responds; their attorney has not completed the contract review and will advise
the City when completed.
8/15: Oi Pompeo's attorney advises review is estimated for completion, week of 8120.
8/28: Central Services requests status of contract review.
8/31: 2nd Request for status of contract review.
8/3 I: Oi Pompeo responds; has issues with the contract indicates it is not a design
build contract, the contract includes many conflicts, contradictions, questions,
concerns and added costs, specifically the grant program funding contractor
responsibilities. Requests to call him Tuesday after I PM; has meetings in the
morning.
9/4: Oi Pompeo advises he and attorney are working on a response and addressing
the issues they have with our contract. (No receipt as of 3:30 PM)
RELATED PARTY TRANSACTION VERIFICATION FORM
_____________ ----'. individually and on behalf of ___________ (" Firm")
Name of Representative CompanylVendorlEntity
have read the City of South Miami ("City")'s Code of Ethics. Section 8A-1 of the City's Code of Ordinances and I
hereby certify. under penalty of perjury that to the best of my knowledge. information and belief:
(I) neither I nor the Firm have any conflict of interest (as defined in section 8A-I) with regard to the
contract or business that I. and/or the Firm. am(are) about to perform for. or to transact with. the
City. and
(2) neither I nor any employees. officers. directors of the Firm. nor anyone who has a financial interest
greater than 5% in t.he Firm. has any relative(s). as defined in section 8A-I. who is an employee
of the City or who is(are) an appointed or elected official of the City. or who Is(are) a
member of any public body created by the City Commission. i.e.. a board or committee of the
City. and .
(3) neither I nor the Firm. nor anyone who has a financial interest greater than 5% in the Firm. nor any
member of those persons' immediate family (Le .• spouse. parents. children. brothers and sisters) has
transacted or entered into any contract(s) with the City or has a financial interest. direct
or indirect, in any business being transaCted with the city, or with any person or agehq acting
for the city. other than as follows: . , (use a
separate sheet to supply additional information that will not fit on this line but make reference to the
additional sheet which must be signed under oath).
(4) no elected and/or appointed official or employee of the City of Miami; or any of their
immediate family Il)embers (Le .• spouse, parents, children. brothers and sisters) has a financially
interest, directly or indirectly. in the contract between you and/or your Firm and the City
other than the following individuals whose interest is set forth following their names: '.
. . . (use a separate
sheet to supply additional information that will not fit on this line but make reference to the
additional sheet which must be signed under oath). The names of all City employees and that of all
elected and/or appointed city officials or board members, who own, directly or indirectly. an interest
of five percent (5%) or more of the total assets of capital stock in the firm are as follows:
_,.,--_-:-_---, _____ -:-_-::-_(use a separate sheet to supply additional information that
will not fit on this line but make reference to the additional sheet which must be signed under
oath).
(5) I and the Firm further agree not to use or attempt to use any knowledge. property or
resource which may come to us through our position of trust, or through our performance of our
duties under the terms of the contract with the City. to secure a special privilege. benefit, or
exemption for ourselves. or others. We agree that we may not disclose or use information. not
available to members of the general public. for our personal gain or benefit or for the personal gain
or benefit of any other person or business entity. outside of the normal gain or benefit anticipated
. through the performance of the contract.
(6) I and the Firm hereby acknowledge that we have not contracted or transacted any
business with the City or any person or agency acting for the City; and that we have not appeared
in representation of any third party before any board. commission or agency of the City within the
past two years other than as follows: (use a separate sheet
to supply additional information that will not fit on this line but make reference to the additional
sheet which must be signed under oath). Neither I nor any employees. officers. or directors of the
Firm. nor any of their immediate family (Le .• as a spouse. son. daughter. parent, brother or sister) is
related by blood or marriage to: (i) any member of the City Commission; (ii) any city employee; or
(iii) any member of any board or agency of the City other than as follows:
______________ -'--(use a separate sheet to supply additional information that
will not fit on this line but make reference to the additional sheet which must be signed under
oath).
(7) No Other Firm. nor any officers or directors of that Other Firm or anyone who has a financial
interest greater than 5% in that Other Firm. nor any member of those persons' immediate family
(Le .. spouse. parents. children. brothers and sisters) nor any of my immediate family members
(hereinafter referred to as "Related Parties") has responded to a solicitation by the City in
which I or the Firm that I represent or anyone who has a financial interest greater than 5% in
X:\Purchasing\Vendor Registration\8.16.12 RELATED PARTY TRANSACTION VERIFICATION FORM 2 (2).docx
(8)
(9)
the Firm, or any member of those persons' immediate family (i.e. spouse, parents, children,
brothers and sisters) have also responded, other than the following:
_________________ (use a separate sheet to supply additional information
that will not fit on this line but make reference to the additional sheet which must be signed under
oath}.
I and the Firm agree that we are obligated to supplement this Verification Form and inform the City
of any change in circumstances that would change our answers to this document. Specifically, after
the opening of any responses to a solicitation, I and the Firm have an obligation to supplement this
Verification Form with the name of all Related Parties who have also responded to the same
solicitation and to disclose the relationship of those parties to me and the Firm.
A violation of the City's Ethics Coqe, the giving of any false information or the failure to
supplement this Verification Form, may subject me or the Firm to immediate termination of any
agreement with the City. and the imposition of themaximul"':1 fine and/or any penalties allowed
by law. Additionally, violations may be considered by and subject to action by the Miami-Dade
County Commission on Ethics.
Under penalty of perjury. I dec;lare that I have made a diligent effort to investigate the matters to which I
am attesting'l1et-einabove and that the statements made hereinabove are true and correct to the best of my
knowledge', iriformation and belief. .. .
Signature: _____________ _
Print Name & Title: _____ --'-________ --'
Date: ___________ _
ATTACHED:
Sec. 8A-1 -Conflict of interest and code of ethics ordinance.
X:\PurchaSing\Vendor Registration\8.16.12 RELATED PARTY TRANSACTION VERIFICATION FORM 2 (2J.docx
City of South Miami
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August 30,2012 Home
Solicitations and Bid Postings
Purchasing -Solictations
Solicitations will be posted here as they are
advertised to the public.
City Calendar
August 2012
S M T W T F S
1 2 3 4
5 5 7 8 9 10 11
12 13 14 15 15 17 18
19 20 21 22 23 24 25
25 27 28 29 30 31
In addition to posting formal bids on the City's website, Monlh at a Glance»
the City also posts all formal bids on Demand Star, an More Events»
online service that connects business and government.
A subscriber to the service will receive notification when
the City posts a formal bid on the City's webSite. For subscriber information, please see
the link to Demand Star below:
http:/Lwww.demandstar.com/
Note: Subscribing to Demand Star i5 not a condition award, nor will it have any effect on
award recommendations, evaluation selection committees, If applicable, nor Is the City
endorsing businesses subscribe to Demand Star. This notice Is for Information only and
subscribing is solely up to the discretion of the subscriber.
CONE OF SILENCE
The City of South Miami has adopted Miami Dade County's "Cone of Silence" 98-
106, Part III, Chapter 2, Article I -In General Sec.
2-11.1 (t).The Cone of Silence prohibits any communication regarding a particular
RFP, RFQ or bid solicitation after thay have been advertised. The Cone of Silence Is
designed to protect the professional Integrity of the procurement process by
shielding it from undue Influences prior to the recommendation of contract award.
Please view the link for the City of South Miami's Cone of Silence pollcv
COMPETITNE SEALED BIDDING PROCEDURE
Invitation to bid shall be issued by the Central Services Office and advertised
In a local newspaper. The Invitation shall contain a detailed description of the
items or contractual services sought; the deadline for submittal of all bids,
and all contractual terms and conditions applicable to the procurement of the
Items or services. Opening of the bids shall be administered through the City
Clerk's Office.
COMPETITIVE PROPOSAL PROCEDURE
The Central Services Specialist shall seek competitive proposals from at least
three different sources of supply using the specifications on the order form
submitted by the departments. The vendor with the lowest bid shall be
awarded the contract, unless it is determined to be a low-ball, at which time
the City will exercise Its rights to reject the bid and select another one.
OTHER GOVERNMENTAL AGENCIES' FORMAL BIDDING PROCEDURE
Bids received by other governmental agencies on Similar Items or services
that the City Is acquiring may be used If the agency follows similar
competitive bidding procedures set forth by the City.
THE CITY RESERVES THE RIGHT TO REJECT ANY AND ALL RESPONSES
RECEIVED ON SOUCITED BIDS.
Solicitation Postinos
Solicitation Closed
• RFP#PW-2012-B-01 Janltrorlal Services RFP (August 24,2012)
• RFP#PR-2012-7-18 Management of Soccer Programs at South Miami Park (August
3, 2012)
• Pinecrest Villas Neighborhood TraffiC Calming (July 17, 2012)
• Sunset Drive Median (July 17, 2012)
• Inventory and Valuation Services RFP (July 11, 2012
• Commerce lane Drainage Improvements RFP (July 11, 2012)
• Progress Road Improvements RFP (June 27, 2012)
http://www.southmiamifl.gov/index.php?subrnenu=Future+Solicitations&sr ...
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8/30/2012