_iCITY OF SOUTH MIAMI
OFFICE MEMORANDUM
To: Honorable Mayor and City Commission
Date: July 26, 2012
From: Chief Orlando Martinez de Castro
Acting City Manager
Re: Manager’s Report
The following are the accomplishments of the entire City for the period covering July 16 to July 25, 2012
which are being submitted for your review prior to the July 31, 2012 Commission Meeting. Considering
the current agenda, I wanted to inform you that as the Acting City Manager, I will not be reading this report
in the interest of moving the meeting along but if you have any questions please feel free to contact me.
i. Accomplishment.
New IT IDC successes: Given the duration between Tuesdays meeting and today, IT has nothing new to
report for the meeting in July 31st. IT will have an update for the August 7th meeting.
a.
i. Rebuilt and configured and installed 4 desktops for the Police Dept.
ii. Rebuilt, configured and installed 8 laptops for the Police Dept.
iii. Built, configured and installed 4 new laptops for the Police Dept.
iv. IT coordinated OSSI Training for MCT and for MFR. Total hours for this project were
82.
v. IT coordinated OSSI Webex Training. Total hours for this project were 2 hours.
vi. IT coordinated MCT and MFR go live. Total hours for this project were 40.
vii. IT has been working on issues with the GPS systems. IT has spent approximately 22
hours on this issue.
viii. IT is currently working on Mobile printing issues. IT has spent approximately 18 hours
on this issue.
- 2 - City Manager’s Report to the Commission for July 31, 2012
ix. IT has set up new users in the system along with their profiles and has moved users.
x. There have been some AS-400 issues which have been resolved.
xi. IT worked on the IP/Phone wiring. This project took 4 hours.
xii. IT has worked on the Public works Fiber Optics project Total time spent on this was 2
hours.
xiii. IT has worked on the AV issues in the Chambers. We continue to have issues with
the computer which needs replacement.
xiv. IT has been working on the setup for Executime along with the Kiosks for use with the
system. This project is ongoing.
xv. IT has installed/configured and deployed Trend Micro Anti-Virus.
xvi. IT has worked with MCCI for the installation of the Laserfiche software. We have
started create the structure for the database and will be discussing each deparments
structure with their respective Director. IT is hoping to be able to coordinate training
for the Laserfiche users for the month of August.
xvii. IT in conjunction with Carmen Baker has worked on the Design space for the new
Citizen Services Center.
xviii. IT in conjunction with Carmen Baker has been working on the review of the City’s
current website for the new design.
xix. IT in conjunction with Carmen Baker has been working on the correlation between the
City of Naples website and the future website for the City of South Miami.
xx. IT in conjunction with Carmen Baker has been attending the One solution Community
Development Implementation meetings.
xxi. IT has been attending the EOC application development meetings.
June 12ththrough July 16th
Total Hours: 249
Total NonProject Tickets: 164
- 3 - City Manager’s Report to the Commission for July 31, 2012
b. Finance:
i. Finance continues to work on completing calculations for the financial costs related to
annexation.
ii. Finance has prepared and submitted the required tax FL DOR forms to the State of Florida
announcing the TRIM notice advertisement.
iii. Finance is preparing the FY 13 Budget and Finance Committee packages. The first meeting
has been scheduled for Monday, July 30, 2012 at 4 PM
iv. Finance, on a daily basis, continues to evaluate the new ONESolution Finance system and
reporting to SunGard any issues. Finance is in direct communication with each department
and providing contestant support.
v. Finance continues working with Miami-Dade County Water and Sewer Department
(MDCWASD) in an effort to update the existing MDCWASD billing accounts list. The
County is working with multiple municipalities and are completing their updates for all
entities at this time.
vi. Finance has begun the preparation of the closing for the month of July.
c. Grants and Sustainable Initiatives:
i. Researched FY 2002 Land and Water Conservation Fund grant and FY 2002 Safe
Neighborhood Park grant used to purchase one-third of Van Smith Park to provide a
report outlining any constraints on future development of this park.
ii. Submitted a second request to expand the scope for the SW 66th Street, Phase II
project funded by Community Development Block Grant from Miami- Dade County.
iii. Submitted a budget revision, transferring $6,722.00 in contractual services and
personnel funds to construction, for the SW 64th Street, Phase I project funded by
Community Development Block Grant from Miami- Dade County.
iv. Coordinated efforts to finalize PACE Interlocal agreement with Cutler Bay and other
local municipalities.
v. Coordinated with Special Events Coordinator and Public Works to host event on July
19, 2012 at 10am recognizing the installation of 14 bike racks in the downtown area.
vi. Assisted the City Attorney to resolve on-going legal issues with the contractor (M.
Vila) for Sunset Drive, Phase IV project funded by the Florida Department of
Transportation and to ensure that the City is reimbursed the retainage for Sunset
Drive, Phase IV project.
- 4 - City Manager’s Report to the Commission for July 31, 2012
vii. Submitted Performance Measurement Tool report for the FY 2009 Edward Byrne
Memorial Justice Assistance Grant (2009-SB-B9-2377) with the US Department of
Justice.
viii. Submitted survey for the Children’s Trust Samis interface.
ix. Submitted reimbursement request for the South Florida High Intensity Drug
Trafficking Area (SFLHIDTA) grant program for the month of June 2012 in the amount
of $13,260.75.
x. Submitted reimbursement request for the Senior Meals program with Miami-Dade
County for June 2012 in the amount of $2,108.00.
xi. Submitted progress report for the Senior Meals program with Miami-Dade County for
June 2012.
xii. Attended Green Cocktail Hour and Workshop presented by the Sustainable Business
Council of the Miami Beach Chamber of Commerce
d. Central Services Monthly City Managers Report - 7/31/12:
(Period from 7/18 to 7/26)
i. Purchasing Ordinance: The review if the City’s Purchasing Ordinance was completed with
the City Attorney. The Ordinance was scheduled for the first reading at the July 24, 2012
Commission meeting, but was deferred.
ii. Management of Soccer Programs RFP: A second RFP, (#PR-2012-7-18), was advertised on
Friday, July 20 and will close on Friday, August 3, 2012.
iii. Sunset Drive Downtown Median RFP: The RFP was released on June 27. A Pre-bid was
scheduled July 9; five companies were in attendance. The RFP closed on July 24; 3 proposals
received.
iv. Performance Based Audit: Met with the auditor on several occasions in accordance with
the scope of this contract to audit performance of all City departments.
Staff continues to assist departments as they interface with the OneSolution module for issuing requisitions,
purchase orders and entering vendor registration information
e. The following are the accomplishments for the Police Department, Parking Division and Code
Enforcement Division for the time period of July 18th through July 26, 2012:
Field Operations Bureau
Uniform Patrol Division
i. Total of 13 arrests: 1 felony, 10 misdemeanors, 1 traffic arrest and 1 warrant served.
ii. Of those 13 arrests, 4 were narcotics related:
iii. On Friday July 20th, the south Miami Police Department hosted its second DUI checkpoint of 2012,
operation “Summer Heat”. This operation was conducted at the 6200 Block of South Dixie Hwy,
- 5 - City Manager’s Report to the Commission for July 31, 2012
North bound lanes. This operation was conducted utilizing 19 SMPD police personnel and 12
officers from outside agencies. The operation resulted in a total of 4 arrests, 10 Promise to Appear
citations and 73 traffic citations. Unfortunately, the checkpoint had to be shut down approximately
1hr early due to inclement weather. The DUI checkpoint is schedule for October 2012.
Community Police Unit
i. On Saturday August 18th, the South Miami Police Departments Community Police Unit will partner
with the Community Redevelopment Agency and host “Get Your Child Fingerprinted” child safety
day. The event will be held at South Miami Police Departments HUD sub station. Parents will have
the opportunity to receive fingerprint kits which include medical information, dental records, photos
and DNA samples of their child.
ii. CPU Officer Kinlaw is currently in the process of receiving his certification as a Crime Prevention
Practitioner. In order to obtain this certification, the officer must complete three separate courses
which include Basic Crime Prevention, Crime Prevention Business Application and Crime
Prevention Residential Application.
Criminal Investigations Division
i. On 07/19/2012 GIU personnel took a juvenile into custody regarding two separate robberies. The
subject was identified in being involved in an Armed Robbery and a Strong Armed Robbery
ii. On 07/26/2012 a search warrant was executed at 6041 SW 64 Terrace regarding an on-going
narcotics investigation. The search revealed 33 individually packaged crack cocaine rocks with a
street value of $330 and $184 in US Currency. Subject Raymond Fitzgerald was taken into custody
and charged with Possession w/ Intent to Distribute.
Administrative Bureau
Communications Division
i. The Communications Supervisor and Communications Coordinator have worked diligently to enter all
of the UCR statistics in order to meet the FDLE August 1st deadline.
PART I CRIMES 2012 % 2011 2010
Total Violent 42 -21% 53 37
Total Non-
Violent 360 -7% 389 413
Total Offenses 402 -9% 442 450
ii. Dispatchers received Accident RMS training from SunGard trainers.
Professional Compliance Division
i. Completed OSSI Training for the Internal Affairs Module. (both myself and Sgt. Griffin)
ii. Scheduled 7 of the newer officers for CIT (Crisis Intervention Team Training) to be completed by
December.
iii. Sgt. Griffin continues to work on 6 background investigations for Reserve Officers
Training Unit
- 6 - City Manager’s Report to the Commission for July 31, 2012
i. July 23 completed the CFA questions for roll call training.
ii. July 24 and 25 conducted roll call training for the CFA and active shooter. The Training Officer also
conducted training in the field.
iii. The Training Officer contacted Dr. Menocal of Ludlum elementary reference training the teachers on an
active shooter event. The training is set for September 05.
iv. On July 26th Training Officer assisted CID and Coral Gables SWAT serve a search warrant.
Support Services Division
Accreditation Unit
i. Monthly inspections completed
ii. Monthly vehicle inspections completed
iii. Accreditation at 84% compliant.
iv. Change of Property Custodian Audits complete
v. Annual and Quarterly Audits to be completed / continuing
vi. Mini Mock Exercise planned, dates confirmed: Aug 27-29
vii. Building and facility work continues
viii. Property room facility work continues
ix. Global Audit completed
x. PPO audit completed, missing evals in process
xi. Employee annual audit completed, missing evals in process
xii. Accreditation Manager Selected as Backup Property Custodian, training in process 40 Hours
xiii. Motorpool container, bike locker, and fleet locker inventory in process
xiv. Radio rebanding project near completion.
xv. July semiannual Policy manual update in process
xvi. Fleet inventory / paint / stripe / reupholster seat inventory in process
Parking Enforcement Division
i. The Parking Enforcement Unit issued a total of 1,379 citations from the time period of July 18th thru
July 25th. Total fine amount for these citations: $26,317.00
ii. There was one (1) citation issued for a truck unlawfully parked or willfully obstructing traffic.
Code Enforcement Division
Chief Coordinating Office:
I. Continued to collaborate with Chris Brimo, Director of Planning & Zoning and Mark Richman, MRP,
to review the idea of a proposed special event to be held on the roof of the MRP garage for several
consecutive weeks in the fall. Mr. Richman was provided guidance to file an application for special
use with a specific outline and details of the events to be held on the roof for the Planning Board to
review.
- 7 - City Manager’s Report to the Commission for July 31, 2012
II. City Website: On-going analysis of the current website and creating a website map needed for the
development of the re-design. Continued to actively research, in collaboration with IDC, other
municipalities’ websites to submit viable options to the City Manager. Reviewed a website re-design
demo by CivicPlus for Naples, Florida; requested and received a copy of Naples’ contract. Exploring
the possibility of the “piggy-back” contract process. This item is pending the City Attorney’s review
of the contract.
III. Continued to coordinate the development and launching of a city wide volunteer program.
IV. Coordinated with IDC the development and implementation of a service tracking system for the
Public Works Department.
V. Digitizing Project: working in collaboration with IDC to inventory all city departments documents
to identify what needs to be stored, scanned or destroyed according to the State’s Records
Retention schedule.
VI. Continued to work with the Miami-Dade County’s (MDC) GIS IT Department, Property Appraisals
GIS Department to review and coordinate the services they have available for the City.
VII. ERP Project: Continued to work on the Enterprise Resource Planning (ERP) in collaboration with
the IDC Department. Developing departmental processes/outlines for: Code, Building and Planning
& Zoning Departments.
VIII. Sylva Martin Refurbishment Project: As part of the ERP project, working with IDC, P/W’s, Building,
P&Z and Finance to refurbish the Sylva Martin Building to ultimately consolidate the community
development departments (Building, Code & P&Z) in one location and thereby create a streamlined
and more efficient process.
IX. OneSolution Community Development Modules: continued to coordinate, and facilitate the various
business process analyses between SunGard, IDC, and city staff. Inter-departmental coordination
includes the Building Department, Special Events, Land, Code, P/W’s, and partially the Finance
Department.
X. GIS: Continued to work with IDC staff and Miami-Dade County’s GIS, Planning & Zoning, and
Property Appraisal Departments to identify and address the City’s geographical/mapping needs.
Code Enforcement/Licensing/Special Events
i. During this period, this division collected and/or was instrumental in the collection of $25,410.48 in
revenues as follows:
a. BTR New/Renewals $ 3,113.98
b. Fines/Liens Payoff $ 21,771.50
c. Lien Searches $ 525.00
TOTAL REVENUE $25,410.48
ii. Continued to monitor vendor activity at the Market Company’s new Sunset Shops Farmer’s Market;
the Market Company as well as all the independent vendors with kiosks continued to apply and
received the required Business Tax Receipts (BTRs).
- 8 - City Manager’s Report to the Commission for July 31, 2012
iii. Continued to conduct shopping cart removal sweeps throughout the city.
iv. During this period, the city was “hit” with one (1) new graffiti “tag” which was promptly addressed.
CE continues to collaborate with police and property owners to promptly address this issue to
continue to deter this criminal activity.
v. Four (4) business accounts were closed and 0 transferred.
vi. CE received and reviewed 21 new business (BTR) applications; new business applications are a
direct result of proactive field inspections; 47 inspections were conducted during this period
vii. Thirty-six (36) building permits were reviewed and returned in a timely manner; within 1 or 2 days.
viii. CE reviewed, verified, and returned two (2) permits for the ERPB in a timely manner; within 1 or 2
days.
ix. CE received and responded to nine (9) citizen complaints within 24 hours. Forty-four (44)
proactive field inspections were conducted during this period.
x. CE issued 16 courtesy notices; 10 notices of civil infractions with fines; and removed 27 snipe/illegal
signs from the City’s right-of-ways and successfully closed 23 cases:
a. Snipe/illegal signs are signs placed/stuck on the city’s right of ways advertising a variety of
things such as homes for sale, classes, etc.
b. Closed cases include courtesy cases complied with and fines paid for.
xi. Continued removal of small graffiti notices from throughout downtown with biodegradable product.
xii. Received and conducted five (5) new lien search requests.
Special Events Coordination
I. Created and presented Certificates of Appreciation for the sponsors of the 2012 Fourth of July
event during the commission meeting on July 24, 2012. The Title Sponsor received a City
Proclamation which was, along with the certificates, presented by the Mayor.
II. Assisted Stephen David, CRA Director, with an open house for the South Florida Workforce
Career Center that was held on Friday, July 27, 2012 in front of the Mobley Building.
III. Distributed the volunteer survey letters to CRA residents.
IV. In collaboration with the CRA and South Miami Police Department a Prevention Fair – Child Safety
Day, will be held on August 18, 2012, at 10:30 a.m. – 2:30 p.m., at the South Miami Police HUD Sub-
station, (6726 SW 59 Place). A Child Identification Kit will be distributed to the parents who attend
this event. There will be finger printing, face painting, and refreshments.
- 9 - City Manager’s Report to the Commission for July 31, 2012
V. Meeting with business owners and cultural groups who will be assisting with the preparations for
Safe Streets Halloween.
VI. Coordinating planning meetings with the 1ST National Bank of South Miami to prepare for the Elves
Parade which will be held on Sunday, December 2, 2012.
VII. Processed one (1) garage sale.
Professional Development
i. Continued to coordinate the training of support staff to ensure full utilization of all staff members.
These training will provide the city’s support staff with the tools to properly assist staff with
property research and data entry.
Human Resources Report
i. The Paychex Human Resources Online System is now available to all employees. We are
very pleased to offer this new, easy access system for our employees to review paystubs,
benefit details, and tax information. Paper check stubs will no longer be printed and
distributed.
ii. The Executime Time and Attendance Software will run parallel in the upcoming payroll for
Finance, Human Resources and the City Manager’s Office to prepare for the full live launch
of our new paperless system. Employee training sessions are set for next week. Thank you
to all employees who are assisting in the “test phase” of the implementation.
iii. We are actively recruiting for the South Miami Police Department’s Reserve Police Officer
Program. Only certified officers are eligible for this position. Applicants must submit the
City Application with copies of all certifications to the Human Resources Office.
Recruitment will continue until further notice.
iv. The Human Resources Department is pleased to present “Weight Watcher’s at Work” as
part of the South Miami Wellness Program. The meetings are held on Tuesdays at 12:00
p.m. in the Commission Chambers. The program is open to all employees, residents, and
friends. Please join us! Contact Human Resources (305-668-3878) for more information.
v. The Human Resources Department encourages all employees to join us for our new fitness
initiative as part of the South Miami Wellness Program. The group meets every Tuesday
and Thursday evening after work. Come prepared to work out and have fun!!! Contact
Human Resources (305-668-3878) for more information.
vi. The Human Resources Department is open daily from 7:00 a.m. to 6:00 p.m. and the first
and third Wednesday of the month from 7:00 a.m. to 10:30 p.m. All employees are
encouraged to come by for assistance.
- 10 - City Manager’s Report to the Commission for July 31, 2012
g. PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
The following is a status report of on-going projects.
Manor Lane Traffic Calming Project: The study report was submitted on March 29, 2012 for Miami-
Dade County’s review. The County responded on May 29, 2012 with comments to the documents. An
updated report was generated and submitted (June 11, 2012) to the County for further review. The City
requested an update to determine the review status.
Request for ADA Title II Accessibility-Sidewalk along the east side of SW 62nd Ave from SW
72nd St to US-1: The City is continuing to assist the County on this matter. There are no changes since
the last report.
Alleyway Drainage Improvements in the vicinity of Sunset Drive and SW 58th Avenue: Two
(2) ITQ Quotes were received on June 12, 2012 and reviewed for responsiveness. A resolution to award
the lowest, responsive and responsible contractor is scheduled to be presented to the commission for
approval.
Commerce Lane Road Resurfacing and Streetscape Project: An RFP was advertised and a pre-
construction meeting was conducted at the site on May 15, 2012. Only one bid was submitted for the
project. Public Works is reviewing the document to determine its responsiveness. Upon CRA review, a
contractor will be awarded.
Progress Lane Drainage Improvements: Public Works and Central Services conducted a mandatory
pre-bid meeting on May 31, 2012 at City Chambers. Bids were received on June 27, 2012. Six (6) bids were
received and Public Works reviewed the documents to determine its responsiveness. Upon CRA review, a
contractor will be awarded.
Pinecrest Villas Traffic Calming Project: An RFP was advertised for public bidding. Four (4) bids were
received and Public Works reviewed the documents to determine its responsiveness. A resolution to award
the lowest, responsive and responsible contractor is being presented to the commission for approval.
Stormwater Master Plan Update (SWMMP): The following are activities associated with the
SWMMP data evaluation:
• Review land use maps within the City. Identify potential areas of concern for future condition
models.
• Prepare a 10' x 10' raster DTM using LiDAR based topographic points from the County of the City
for mapping and problem area identification purposes.
• Review supporting documentation from Miami Dade County PERA for the C-2 model.
• Review of C-2 Basin XP-SWMM model digital files and model results provided by Miami Dade PERA.
• Rerun models under current XP-SWMM model version (peak stages, interbasin flows).
• Prepare model comparison tables (stages, interbasin flows) primarily for sub-basins within the City.
• Begin development of supporting Technical Memorandum for this Project Activity.
- 11 - City Manager’s Report to the Commission for July 31, 2012
National Flood Insurance Program – Community Rating System: On June 18, 2012, a progress
report was submitted to ISO (Insurance Services Office) for review. The City is in communications with ISO
representatives to determine the evaluation status.
The National Flood Insurance Program's (NFIP) Community Rating System (CRS) is a voluntary incentive
program that recognizes and encourages community floodplain management activities that exceed the
minimum NFIP requirements. As a result, flood insurance premium rates are discounted to reflect the
reduced flood risk resulting from the city actions meeting the goals of the CRS.
Citywide Drainage Improvement Phase VI: Engineering and construction of infrastructure
improvements are conducted for the following streets: SW 59th Avenue from SW 74th Street to 80th Street
(Phase I) and SW 74th Terrace from SW 58th Avenue to SW 59th Avenue (Phase II). Public Works is
preparing the RFP bid document for City Attorney review.
Mango Terrace Traffic Calming Project: A resident information meeting was conducted on June 14,
2012 at 6:30 pm at City Chambers. Options were presented and initial discussions suggest that residents
were receptive to the installation of speed tables along selected streets within the neighborhood. The
designer finalized the traffic calming report on July 19, 2012. The report will be submitted to the County
within the week for their review and approval.
Sunset Drive Median – Downtown: The RFP was publically advertised and a pre-bid meeting was
conducted on July 9, 2012. Three (3) bids were received on July 24, 2012. Public Works will review the
documents to determine its responsiveness.
SW 64th Street Corridor Improvements Phase II: Miami-Dade County approved the additional
funding for continued improvements on feeder streets along SW 64th Street between SW 57th Court and
SW 59th Avenue. Public Works is soliciting proposals from design firms to perform design upgrades where
the scope of work shall include and is not limited to road resurfacing, sidewalk, curb and ADA upgrade
repairs.
City Welcome Signs along US 1: Public Works received three (3) proposals from design firms for the
surveying, design and permitting activities associate with this project. The proposals are currently under
review.
Traffic Calming at SW 60th Place and SW 42nd Street: Miami-Dade County Public Works and Waste
Management Department (PWWM) staff conducted a traffic study to evaluate existing traffic conditions and
physical characteristics at the intersection of SW 60 Place and SW 42 Street per a request from residents.
It was determined that existing traffic conditions meet the requirements for the implementation of traffic
calming devices on residential streets in the PWWM guidelines. The City’s Public Works is preparing
resident survey ballots to be distributed within the next few weeks.
- 12 - City Manager’s Report to the Commission for July 31, 2012
Public Works Attachment A
i. Swept the streets, cleaned up downtown, dump the litter cans through out the city for the Solid
Waste Division, mowed City Hall and right of ways, pressure cleaned sidewalks downtown, and
cleaned up downtown.
ii. Mowed right of ways.
iii. Delivered (6) new garbage containers to resident.
iv. Performed pick up of garbage and trash routes.
v. Performed daily power street sweeping, please note that two sweepers were used most of this time
in order to keep up with the fallen leaves.
vi. Performed daily clean up & watered pots downtown.
vii. Pressure cleaned sidewalks downtown on Wednesday’s.
viii. Dumped litter cans throughout the City three times a week.
ix. Filled () crane holes.
x. Trained PW personnel on trash truck route and water truck.
xi. Removed one (1) banner from downtown.
xii. Repaired sidewalk trip hazard at 6390 SW 42 Terrace.
xiii. Painted street address on 7 concrete street markers (obelisks).
xiv. Repaired two (2) pot holes on SW 58th Avenue b/w 41st and 42nd Street.
xv. Cut broken tree branch at US 1 in median in front of Party City.
xvi. Repaired one (1) pot hole on 72nd Street SW 58th Court.
xvii. Removed garbage bags from right of way 80th Street SW 67th Avenue per Code Enforcement
request.
xviii. Filled circle on right of way with lime rock on 62nd Street SW 62nd Avenue.
xix. Cleaned storm drains throughout the city.
xx. Re-sodded damage grass at 6231 SW 62nd Street.
xxi. Performed storm drain inspection on SW 66th Avenue SW 72nd Street.
xxii. Lifted one (1) tree on 6851 SW 68th Court.
xxiii. Performed thorough cleanup of the fish pond and fed the fish at City Hall.
xxiv. Serviced /repaired (23) vehicles and heavy equipment at the Motor Pool.
xxv. Continued with the installation of bicycle bollards Downtown.
xxvi. Continued Police Department project.
xxvii. Replaced lights in the Community Center.
xxviii. Replaced a/c belt in City Manager’s office.
xxix. Met with a/c vendors seeking estimate for a/c in the Community Center.
xxx. Met with plumbing contractor to unclog bathroom sewer pipes in the Sylva Martin building and clean
the offices.
- 13 - City Manager’s Report to the Commission for July 31, 2012
h. Parks and Recreation:
Accomplishments July 18- July 30, 2012
The following are the accomplishments that have taken place from July 18- July 30, 2012:
i. We are on our seventh week of summer camp. Children are exposed to educational subjects such
as math, science, reading and language arts daily. They also participate in recreational activities and
are taken to (depending on age group) Tamiami Park Pool to swim.
ii. On July 19, 2012, two (2) Careplus representatives were at the Senior Center to celebrate the
seniors that were born during the month of July. They shared cake, enjoyed live entertainment and
refreshments.
iii. On July 20, 2012, summer camp participants were taken to the Children’s Playhouse and watched
“Snow White”.
iv. On July 20, 2012, the seniors received a free massage by Dynamic Massage. On the same day, fifteen
(15) were taken to the Roxy Theater to watch “Aladdin”.
v. On July 25, 2012, a representative from the State Attorney’s office made a presentation to children
in our Summer Camp Progam (4th grade and up). The presentation topic was on “how to make the
right decision”. Conflict resolution and bullying were the main topics discussed. This program is
called the S.T.A.R.T (Stop/ Think/ Ask/ Respond/ Tell) program.
vi. On July 25, 2012, fifteen (15) seniors went to the Helen Bentley Family Health Center for a free
breakfast at the Grove.
vii. On July 27, 2012 summer camp participants were taken to Grapeland Water Park for their weekly
field trip on Fridays.
viii. On July 27, 2012, Mayor Carlos Gimenez will visit the Senior Center to discuss politics and the
upcoming election.
ix. On July 27, 2012, the seniors will be taken to the AMC Theater at Sunset Place to watch a free
movie of their choice.
x. On July 28, 2012, South Miami Grey Ghosts football team (120lbs division) will participate in a
jamboree football game at Florida International University (North Campus).
xi. On July 28, 2012, South Miami cheerleading coaches will participate in the mandatory Stunt
Certification that is being held in Broward.
ii. Zoning/Land Development Code/Comprehensive Planning
Given the duration between Tuesdays meeting and today, I have nothing new to report for the meeting in
July 31st. I will have an update for the August 7th meeting.
- 14 - City Manager’s Report to the Commission for July 31, 2012
j. Commission directives or issues:
i. Pension: The City is has reached a tentative agreement with the upper body of the PBA
(Lieutenants); a vote on the contract is pending.
ii. Parking reform: No changes in status since last report.
iii. Master Park Plan: No changes in status since last report.
iv. Welcome to South Miami signs: No change in status
v. South Miami Hospital permits. See Attachment B.
vi. Annexation: No change.
- 15 - City Manager’s Report to the Commission for July 31, 2012
* new info from building dept *
South Miami
Hospital
as of July 25,
2012
Permit
Date Date
Number Permit Description Issued Closed
12-0734 Outlet for NICU Nourishment 7/20/2012
12-0665 Outlets 2nd fl receiving 7/2/2012
12-0642 Low Voltage for 10-1035 6/28/2012
12-0637 Fire Alarm 6/21/2012
12-0623 TV System 6/27/2012
12-0599 Outlets 1st Fl Education 6/14/2012
12-0598 Outlets for 2nd Fl CVCU 6/14/2012 6/25/2012
12-0565 Power outlets 6/8/2012 6/26/2012
12-0560 Intercom 5/31/2012
12-0559 Rehab for Parking Garage 7/13/2012
12-0521 Hematology Lab Renovation 6/19/2012
12-0469 Outlets for Kronos clock 5/16/2012 6/25/2012
12-0430 Remove strobes 5/8/2012 5/10/2012
12-0429 Low voltage Com Rect RM 271 5/8/2012 5/10/2012
12-0416 Light fixtures 4/30/2012 5/2/2012
12-0415 Outlets for MAB suite 401 4/30/2012 5/2/2012
12-0410 Main Electrical for 11-1216 5/8/2012 6/25/2012
12-0407 Intercom 5/1/2012 5/15/2012
12-0401 Sprinklers for 12-0042 4/25/2012 5/8/2012
12-0366 Plumbing for 11-0852 4/17/2012 4/18/2012
12-0365 Light fixtures for Lab&Delivery 06-082012
12-0357 CCTV System 4/12/2012 4/13/2012
12-0354 Fire Alarm for 10-0818 4/17/2012
12-0343 Low Voltage- 7th Fl Main 4/12/2012
12-0339 Light fixtures 4/17/2012 4/25/2012
12-0327 Motor for 12-93 4/3/2012 5/3/2012
12-0326 Main Electrical for 11-0854 4/3/2012 6/15/2012
12-0325 Main Electrical for 12-0042 4/3/2012
12-0320 Nurse call for 11-0580 4/5/2012
12-0317 Electrical for 11-0852 4/2/2012 4/11/2012
12-0311 Fire Alarm for 11-0580 4/5/2012
12-0310 Access Control for 11-0580 4/5/2012
12-0298 Main Mechanical for 12-0042 4/6/2012 5/29/2012
12-0296 Phone & PC System 3/20/2012
- 16 - City Manager’s Report to the Commission for July 31, 2012
12-0262 Low Voltage for 11-0580 3/15/2012
12-0253 Motor for 11-0215 3/15/2012
12-0242 Suppression system for 11-0215 3/20/2012
12-0239 Main Electrical for 12-0042 3/13/2012 5/10/2012
12-0223 Phone & Data system 1st 3/5/2012 4/10/2012
12-0222 Phone & Data Education Bldg 3/5/2012 4/17/2012
12-0221 Phone & Data 6th pavillion 3/5/2012 4/10/2012
12-0220 Phone & Data 5th pavillion 3/5/2012 4/17/2012
12-0219 Phone & Data 4th fl Main Bldg 3/5/2012 4/10/2012
12-0214 Low slope for for 10-1035 3/8/2012
12-0204 Phone & PC system 7th Fl 3/1/2012
12-0203 Phone & PC System 3rd-5th Fl 3/1/2012 4/17/2012
12-0192 Faculty roofing 5/8/2012
12-0154 Windows and doors for 10-1035 3/12/2012
12-0153 CCTV System 2/16/2012 2/22/2012
12-0141 Fire Alarm for 11-0853 2/14/2012 4/24/2012
12-0140 Voice & Data cables 2/13/2012 3/7//2012
12-0128 Main Plumbing for 11-1104 2/16/2012
12-0102 Main Mechanical for 11-0580 2/7/2012
12-0093 Motorized Fence 2/7/2012 6/11/2012
12-0092 Main Plumbing for 11-0580 2/8/2012
12-0067 Main Electrical for 11-0854 1/19/2012
12-0066 Main Electrical for 11-0853 1/19/2012 3/1/2012
12-0057 Phone & PC System for Garage Security 1/19/2012 5/22/2012
12-0055 Main Mechanical for 11-0854 2/2/2012 6/29/2012
12-0054 Main Plumbing for 11-0854 2/17/2012 2/29/2012
12-0053 Main Mechanical for 11-0853 2/2/2012 4/12/2012
12-0052 Main Plumbing for 11-0853 2/2/2012 2/29/2012
12-0043 Main Electrical for 11-0580 1/18/2012
12-0042 New Adminstrative Offices 2/21/2012 5/18/2012
12-0024 Fire sprinklers for 11-0853 1/9/2012 3/7/2012
12-0023 Fire sprinklers for 11-0854 1/9/2012
12-0003 Drainage for 12-0002 2/1/2012
12-0002 Paving for 10-1035 2/1/2012
11-1290 Phone & PC system at Health center 12/23/2011 3/15/2012
11-1289 Phone System 12/13/2011 5/22/2012
11-1251 Fire Alarm 3rd & 5th Fl 12/8/2011 5/2/2012
11-1246 Pre Cast Panel 12/15/2011
11-1234 Data 12/5/2011 3/28/2012
- 17 - City Manager’s Report to the Commission for July 31, 2012
11-1233 Low Voltage 12/5/2011
11-1229 Outlets 12/2/2011
11-1219 Phone & PC system 12/1/2011
11-1216 Power and data 3/5/2012 6/28/2012
11-1210 Pneumatic Tube System 12/28/2011
11-1206 Shower pan 11/28/2011
11-1135 Outlets 1st fl CEP 11/7/2011 11/14/2011
11-1131 Outlets Radiology 11/4/2011 11/14/2011
11-1130 Outlets Education Bldg 11/4/2011 11/14/2011
11-1129 Outlets CCU 11/4/2011 11/14/2011
11-1128 Repair raceways 11/4/2011 11/14/2011
11-1127 Outlets in waiting room 11/4/2011
11-1113 Low Voltage for 11-0382 11/3/2011 11/8/2011
11-1104 Kitchen Flooring 1/30/2012
11-1089 Main Electrical for 11-0816 10/26/2011 10/272011
11-1083 Automatic door 1/24/2012
11-1067 Roof for Energy Plant 2/2/2012
11-1032 Phone & PC system 10/11/2011 3/28/2012
11-1028 Phone & PC system 10/6/2011 3/28/2012
11-1027 Outlets for IT 10/6/2011 3/9/2012
11-1021 Pour 7 10/4/2011 11/14/2011
11-1007 Main Electrical for 11-0671 10/4/2011 10/19/2011
11-1006 Outlets & Intercom 10/4/2011
11-1004 Beam repair 11/23/2011 1/10/2012
11-0977 Pour 6 9/26/2011 11/14/2011
11-0964 Special outlet 9/26/2011 10/6/2011
11-0944 Pour 5 9/19/2011 11/14/2011
11-0915 Pour 4 9/19/2011 11/142011
11-0865 Fire Alarm 8/30/2011 9/2/2011
11-0853 File Room Remodel 10/27/2011 4/12/2012
11-0852 Tem kitchen trailer 3/19/2012 4/19/2012
11-0831 Shoring 8/26/2011
11-0829 Fire Sprinklers 9/7/2011 3/21/2012
11-0823 Main electrical 11-0293 8/18/2011 8/23/2011
11-0819 Main mechanical 10-1035 10/27/2011
11-0818 Med gas for 10-1035 10/27/2011
11-0816 Interior remodel for Admin. Offices 9/27/2011 10/31/2011
11-0799 Main plumbing 11-0382 8/19/2011 10/20/2011
11-0798 Duct work 11-0382 8/19/2011 10/14/2011
- 18 - City Manager’s Report to the Commission for July 31, 2012
11-0796 Fire alarm 11-0382 8/12/2011 3/12/2012
11-0774 Relocate outlets 11-0076 8/9/2011 8/30/2011
11-0754 Main plumbing 11-0076 8/1/2011 9/12/2011
11-0739 Main electrical for 10-1035 7/25/2011
11-0696 Plumbing for 10-0818 7/11/2011
11-0686 Phone and pc system 7/5/2011
11-0678 Mechancial for 11-0435 7/19/2011 7/20/2011
11-0674 Main Plumbing for 10-1035 7/21/2011
11-0672 Phone and pc system 7/12/2011 3/6/2012
11-0671 New Neumatic Tube Station 9/7/2011 11/16/2011
11-0643 Plumbing for 11-0435 7/1/2011 7/27/2011
11-0640 Fire Alarm 6/23/2011 9/1/2011
11-0639 Outlets and light fixtures 6/23/2011 7/22/2011
11-0625 Sewer and water connection 6/23/2011 6/29/2011
11-0619 Phone and pc system 6/16/2011
11-0600 Interior wall and doors 7/12/2011 9/9/2011
11-0598 Fire sprinklers 6/27/2011
11-0580 NICU 3rd Fl 12/28/2011
11-0578 Fix set & rough for 11-0293 6/10/2011 8/18/2011
11-0567 Crane foundation 6/10/2011
11-0554 Low Voltage 11-0358 6/15/2011 6/17/2011
11-0539 Low Voltage 6th 6/1/2011
11-0536 Temp wash station 6/23/2011 6/29/2011
11-0535 Relocate raceways 2nd Fl 6/2/2011 7/1/2011
11-0534 Outlet for NICU 3 Rm 13 6/2/2011 7/1/2011
11-0533 Outlets for east tower 1st fl 6/2/2011 7/5/2011
11-0528 Cat 5 cables 5/31/2011 7/18/2011
11-0520 North tower re-roof 1/13/2012
11-0489 A/C Diffuser 6/17/2011
11-0464 Fire Sprinklers for 10-818 5/11/2011
11-0443 Master mechanical for 10-0818 5/10/2011 2/17/2012
11-0435 Bathroom Remodel 6/14/2011 8/29/2011
11-0424 Data outlets 4/29/2011 6/23/2011
11-0423 ER Antenna 4/29/2011 6/23/2011
11-0422 Portable X-ray connection 4/29/2011 6/23/2011
11-0421 TV Monitor 4/29/2011 6/23/2011
11-0420 Data/Comm 5th Fl Main Pharmacy 4/28/2011
11-0419 Data/Comm 1st Fl Main 4/28/2011
11-0418 Data/Comm Medical Arts Surgery 4/28/2011
- 19 - City Manager’s Report to the Commission for July 31, 2012
11-0417 Data/Comm Labor & Delivery 4/28/2011
11-0416 Low Volt. 6th Fl Pavilion 4/28/2011
11-0398 Irrigation system 6/1/2011
11-0391 Steel stairs & land 5/5/2011
11-0385 Electrical main for 10-0818 4/26/2011
11-0382 New nursery 7/12/2011
11-0378 Special outlets for 11-0173 4/21/2011 4/25/2011
11-0370 Change sprinkler heads 4/20/2011 4/21/2011
11-0366 Med gas for 11-0173 4/18/2011 4/21/2011
11-0340 Data/Comm 7th Main 4/7/2011 12/29/2011
11-0339 Data/Comm Out patient Dept. 4/7/2011 12/29/2011
11-0338 Data/Comm Main 4/7/2011 12/29/2011
11-0337 Data/Comm Pavillion 4/7/2011 12/29/2011
11-0311 Mechanical main for 10-1035 4/5/2011 7/11/2011
11-0293 Remodel 1st fl restroom 6/3/2011 9/2/2011
11-0266 Data/Comm 3/15/2011 8/23/2011
11-0249 2nd fl Fire Sprinklers 3/15/2011
11-0215 Kitchen Hood 12/14/2011
11-0197 Data/Comm 2/28/2011 8/23/2011
11-0185 Electric door for Radiology 2/24/2011
11-0184 Receptacle and data outlet 2/24/2011 8/3/2011
11-0183 Data/Comm 2nd fl 2/24/2011 8/23/2011
11-0182 Comm/TV 2/24/2011 6/9/2011
11-0172 Repairs to slab in Equipment penthouse 5/10/2011
11-0162 Rebuild sidewalk to comply with ADA 5/25/2011 11/9/2011
11-0137 3rd & 4th fl bridge replacement 3/22/2011
11-0014 High hats & dimmers 1/12/2011
10-1192 Data/Comm 12/28/2010 6/9/2011
10-1178 Data/Comm 12/21/2010 3/3/2011
10-1102 Fire sprinklers for 10-0327 1/12/2011
10-1099 Intercom 12/3/2010 6/3/2011
10-1079 Temporary canopy 12/16/2010 6/16/2011
10-1062 Shower pan 11/10/2010 12/10/2010
10-1035 ER expansion Master 7/8/2011
10-0978 Storefront 11/2/2010 6/16/2011
10-0975 Fan 10/19/2010
10-0951 Fire sprinklers for 10-0732 10/19/2010 11/18/2010
10-0882 Fire Alarm for 08-1401 9/21/2010 3/9/2012
10-0864 Electrical main for 10-0264 9/21/2010 6/15/2011
- 20 - City Manager’s Report to the Commission for July 31, 2012
10-0818 Elevator & equipment room upgrade 4/4/2010
10-0760 Electrical main for 08-1401 8/20/2010 11/21/2011
10-0694 Duct Bank 8/6/2010 6/10/2011
10-0671 Empty raceway for microwave antenna 7/27/2010
10-0660 Data/Comm 7/22/2010 8/26/2010
10-0640 3 Double wide construction trailers 5/5/2011
10-0608 Parking lot for 10-0327 8/10/2010 6/20/2011
10-0598 Plumbing main for 10-0327 7/7/2010 6/20/2011
10-0591 Temporary water closet for 10-0327 7/6/2010 6/16/2011
10-0589
East tower Café phone & computer
system 7/2/2010
10-0583 Water connection & piping for 10-0327 7/8/2010 6/16/2011
10-0582 Med gas for 10-0327 7/8/2010 12/9/2010
10-0535 Impact doors 10/8/2010
10-0523 Low voltage for 08-1401 6/21/2010 11/15/2011
10-0421 Mechanical main for 08-1401 5/20/2010 11/14/2011
10-0390 Plumbing main for 08-1401 5/10/2010 11/9/2011
10-0380 Spec-outlets for 09-0963 5/3/2010
10-0341 Electrical main for 08-1401 4/20/2010 11/14/2011
10-0327 Underground utilities 11/30/2010 3/11/2011
10-0264 SMH Cord Blood 7/7/2010 6/9/2011
09-1110 Cooling tower 3/17/2010
09-0963 5th fl Chemistry lab Equipment 3/11/2010
08-1401 Lab interior remodel master 4/13/2010