_iCITY OF SOUTH MIAMI
OFFICE MEMORANDUM
To: Honorable Mayor and City Commission
Date: July 19, 2012
From: Chief Orlando Martinez de Castro
Acting City Manager
Re: Manager’s Report
The following are the accomplishments of the entire City for the period covering June 12 to July 16, 2012
which are being submitted for your review prior to the July 24, 2012 Commission Meeting. Considering
the current agenda, I wanted to inform you that as the Acting City Manager, I will not be reading this report
in the interest of moving the meeting along but if you have any questions please feel free to contact me.
i. Accomplishment.
a. New IT IDC successes:
i. Rebuilt and configured and installed 4 desktops for the Police Dept.
ii. Rebuilt, configured and installed 8 laptops for the Police Dept.
iii. Built, configured and installed 4 new laptops for the Police Dept.
iv. IT coordinated OSSI Training for MCT and for MFR. Total hours for this project were
82.
v. IT coordinated OSSI Webex Training. Total hours for this project were 2 hours.
vi. IT coordinated MCT and MFR go live. Total hours for this project were 40.
vii. IT has been working on issues with the GPS systems. IT has spent approximately 22
hours on this issue.
viii. IT is currently working on Mobile printing issues. IT has spent approximately 18 hours
on this issue.
ix. IT has set up new users in the system along with their profiles and has moved users.
x. There have been some AS-400 issues which have been resolved.
- 2 - City Manager’s Report to the Commission for July 24, 2012
xi. IT worked on the IP/Phone wiring. This project took 4 hours.
xii. IT has worked on the Public works Fiber Optics project Total time spent on this was 2
hours.
xiii. IT has worked on the AV issues in the Chambers. We continue to have issues with
the computer which needs replacement.
xiv. IT has been working on the setup for Executime along with the Kiosks for use with the
system. This project is ongoing.
xv. IT has installed/configured and deployed Trend Micro Anti-Virus.
xvi. IT has worked with MCCI for the installation of the Laserfiche software. We have
started create the structure for the database and will be discussing each deparments
structure with their respective Director. IT is hoping to be able to coordinate training
for the Laserfiche users for the month of August.
xvii. IT in conjunction with Carmen Baker has worked on the Design space for the new
Citizen Services Center.
xviii. IT in conjunction with Carmen Baker has been working on the review of the City’s
current website for the new design.
xix. IT in conjunction with Carmen Baker has been working on the correlation between the
City of Naples website and the future website for the City of South Miami.
xx. IT in conjunction with Carmen Baker has been attending the One solution Community
Development Implementation meetings.
xxi. IT has been attending the EOC application development meetings.
June 12ththrough July 16th
Total Hours: 249
Total NonProject Tickets: 164
- 3 - City Manager’s Report to the Commission for July 24, 2012
b. Finance:
i. Finance continues to work on completing calculations for the financial costs related to
annexation.
ii. Finance, with the assistance of Human Resources and Paychex, has created a formatted
template file which will be imported into the OneSolution Accounting software immediately
after the processing of each payroll. This will help facilitate the monthly reconciliation
process.
iii. Finance is constantly evaluating the budget worksheets and making whatever changes are
required. On July 24th the commission will be voting on the millage rate for the TRIM
notice advertisement.
iv. Finance has prepared the correct tax FL DOR forms required by the State of Florida.
v. Finance, on a daily basis, continues to evaluate the new ONESolution Finance system and
reporting to SunGard any issues. Finance is in direct communication with each department
and providing contestant support.
vi. Finance with a support of Police, has implemented the new Crywolf false alarm billing
system which will greatly enhance finance’s ability to track false alarms and collect fees.
vii. Finance continues to receive many payments in relation to False Alarms, Excess Trash, and
Stormwater fees. Moreover, the accounts receivable amount for the City has greatly
diminished since implementing the collections process.
viii. Finance is in communication with Miami-Dade County Water and Sewer Department
(MDCWASD) in an effort to update the existing MDCWASD billing accounts list.
ix. Finance has assisted grants with providing all backup support for reimbursement, hence
reducing the accounts receivables from outside grantor entities. Finance helped produce
multiple expenditure reports.
x. Finance has completed the financial monthly reports for May and June 2012.
c. Grants and Sustainable Initiatives:
i. Prepared and assisted Miami-Dade County staff during their monitoring visit of the
Senior Meals and After School programs on July 10, 2012.
ii. Attended CAC meeting to present Di Pompeo site plans for the Murray Park
Community Pool.
iii. Coordinated with Special Events Coordinator and Public Works to host event on July
19, 2012 at 10am recognizing the installation of 14 bike racks in the downtown area.
iv. Compiled Tree Planting Initiative forms into a database. Coordinated efforts with
Finance Department and the City Arborist to release ITQ (Invitation to Quote).
- 4 - City Manager’s Report to the Commission for July 24, 2012
v. Coordinated efforts to finalize PACE Interlocal agreement with Cutler Bay and other
local municipalities.
vi. Assisted the City Attorney to resolve on-going legal issues with the contractor (M.
Vila) for Sunset Drive, Phase IV project funded by the Florida Department of
Transportation and to ensure that the City is reimbursed the retainage for Sunset
Drive, Phase IV project.
vii. Submitted the following reports:
- Expenditure Report and Quarterly Project Performance Report for the FY
2012/2013 South Miami A-Form Interface grant agreement with Miami-Dade
County.
- Expenditure Report #1 and Performance Report #3 for the FY 2012 Edward Byrne
Memorial Justice Assistance Grant for the Records Improvement Project with
Miami-Dade County.
- Project Expenditure Report #2 for the FY 2012 Edward Byrne Memorial Justice
Assistance Grant for the Vehicle Burglary Project, State of Florida Department of
Law Enforcement.
- Quarterly Expenditure and Progress Report for the Community Development Block
Grant, SW 64th Street Improvement, Phase I
- Quarterly Expenditure and Progress Report for the Community Development Block
Grant, SW 64th Street Improvement, Phase II
- Quarterly Expenditure and Progress Report for the Community Development Block
Grant, SW 66th Street Improvement, Phase II
- Quarterly Expenditure and Progress Report for the Community Development Block
Grant, Murray Park Aquatic Center
- Quarterly Expenditure and Progress Report for the Community Development Block
Grant, CRA Street Lighting
- Quarterly Expenditure and Progress Report for the Community Development Block
Grant, Madison Square / South Miami Strip Mall Mix-Use Redevelopment Project
- Monthly Status Report and Quarterly Report for FY 2008 General Obligation Bond
Program, Building Better Communities monthly report for the Water Distribution
System Extension project for the month of June 2012.
- Monthly Progress Report for the After School Program for the month of May 2012.
- Monthly Progress Report for the Senior Meals Program for the month of May 2012.
- Quarterly Reports (Cash Transaction Report and Financial Status Report) for the
South Florida High Intensity Drug Trafficking Area grant.
- 5 - City Manager’s Report to the Commission for July 24, 2012
- Quarterly Progress Report for the Safe Neighborhood Parks grant, FY 2009 Murray
Park Aquatic Center Pool, Miami-Dade County.
viii. Submitted the following reimbursement requests:
- FY 2012 Edward Byrne Memorial Justice Assistance Grant for the Records
Improvement Project with Miami-Dade County in the amount of $3,237.57.
- FY 2012 Edward Byrne Memorial Justice Assistance Grant for the Vehicle Burglary
in the amount of $7,112.00.
- Community Development Block Grant, SW 66th Street Improvement, Phase II in the
amount of $93,277.34.
- Community Development Block Grant, SW 64th Street Improvement, Phase I in the
amount of $50,000.00.
- FY 2008 General Obligation Bond Program, Building Better Communities monthly
report for the Water Distribution System Extension project in the amount of
$4,644.00.
- After School program with Miami-Dade County for May 2012 in the amount of
$5,180.56.
- Senior Meals program with Miami-Dade County for May 2012 in the amount of
$1700.00.
- South Florida High Intensity Drug Trafficking Area (SFLHIDTA) grant program for
the month of May 2012 in the amount of $6,630.37.
ix. Grant applications submitted:
- Bureau of Justice Assistance (BJA) Fiscal Year 2012 Bulletproof Vest Partnership FY
2012
- Miami-Dade County, General Obligation Bond Program, Building Better
Communities for water and sewer connection projects.
- Florida Department of Highway Safety and Motor Vehicles (DHSMV) – Law
Enforcement Application for E-Crash/E-Citation Hardware.
- 6 - City Manager’s Report to the Commission for July 24, 2012
d. Central Services Monthly:
i. Murray Park Community Pool: met with Di Pompeo Construction to finalize the project
cost of the pool project. The proposed project cost is under evaluation pending the
extension of the grant funding by Miami-Dade County.
ii. Management of Soccer Programs RFP: At the direction of the Commission at the June 12th
meeting, bid were rejected and a Best and Final Offer was sent to the three proposers who
responded to the RFP. The scope of the BAFO was for the City to issue a facility permit to
operate a soccer program at South Miami Park through May 28, 2013. One bid was
received from South Miami United offering a fee of $50,000.41. The City issued the permit
to South Miami United on June 15, 2012.
iii. Lobbying Services RFP: The RFP closed on June 1, 2012. Two proposals were received.
The award recommendation is on the July 24th Agenda.
iv. Progress Road Improvements RFP: The RFP was issued on May 24th. A mandatory pre-bid
meeting was scheduled Thursday, May 31; fourteen (14) companies attended. The bid
closed on Wednesday, June 27h; six (6) proposals were received.
v. Commerce Lane RFP: The RFP was issued on June. A Pre-bid meeting was held on June 26
at the site; three companies were in attendance. The bid closed on July 11th. Six (6)
proposals were received and are being analyzed by Capital Improvements.
vi. Sunset Drive Downtown Median RFP: The RFP was released on June 27. A Pre-bid was
scheduled July 9; five companies were in attendance. The RFP closes on July 24.
vii. Pinecrest Villas Neighborhood Traffic Calming RFP The RFP was released on June 27. A
Pre-bid was scheduled July 9; five companies were in attendance. The RFP closes on July 17.
viii. “Invitation to Quote:”
1. Public Works issued and ITQ for the repair/replacement of an electrical panel at
the Head Start Building. An on-site meeting was held on Thursday, May 24; seven
companies were in attendance. The City received one proposal on the scheduled
closing date. Considering the number of originally interested companies and the
type of services being solicited, the City issued an addendum extending the closing
date to June 5, 2012 in an effort to obtain more competitive quotes from any of
the other six in attendance at the on-site meeting. Two bids were received; the
low bid was from Langer Electric. The award recommendation is on the July 24th
Commission meeting agenda.
2. Fiber Optic Cable for Motorpool: The ITQ was issued on June 27. A Pre-bid was
scheduled July 2; five companies were in attendance. Quotes were due on July 9;
one quotation was received.
3. Dante Facell Sidewalk Upgrade: The ITQ was issued on June 28. A Pre-quote
meeting was scheduled on site July 10; 4 companies were in attendance.
Quotations are due July 17.
- 7 - City Manager’s Report to the Commission for July 24, 2012
4. Tree Planting Initiative: The ITQ was issued on July 2. Quotations were due on
July 9. Five quotations were received. A meeting was scheduled with the low
bidder on Friday, July 13 to ensure the vendor fully understands the scope and
City’s requirements. The award recommendation is on the July 30th regular
Commission Agenda.
ii. Executed contracts to SFM Services for Landscaping and Public Right-of-Way Areas.
iii. Executed contracts for Emergency Debris Removal, a piggyback contract from the City of
Miami.
iv. Scheduled a “Kick-off” meeting on June 27, 2012 with representatives of SFM Services, the
new landscaping vendor, and Public Works. SFM is scheduled to start service for the City
on July 9, 2012.
v. Emergency Debris Removal: Met with representatives from Bryd Brothers LLC, one of
three approved vendors on the City of Miami Emergency Debris Removal contract the City
is piggybacking, along with Public Works and CIP. Emergency protocols, contact listings,
procedures were addressed.
vi. Website Redesign: Researched a piggyback opportunity for a website redesign contract
from the City of Naples. The contract is under review by the City Attorney.
ix. Staff continues to assist departments as they interface with the OneSolution module for
issuing requisitions, purchase orders and entering vendor registration information.
- 8 - City Manager’s Report to the Commission for July 24, 2012
e. Police:
The following accomplishments for the Police Department, Parking Enforcement and Code
Enforcement Divisions occurred between June 12th and July 17, 2012:
Uniform Patrol Division
i. Total of 34 arrests: 9 felonies, 15 misdemeanors, 6 traffic arrests and 4 warrants served.
ii. Of those 34 arrests, 2 were narcotics related:
iii. On June 12, 2012, officers were dispatched to the area of the 6500Blk of SW 51 Terr. in reference
to a residential burglary in progress by two (2) subjects. Upon the officers’ arrival into the area, a
subject was observed running through the rear yards towards SW 67 Ave. A perimeter was quickly
established and he was taken into custody. While securing the perimeter for K-9 units, the second
subject attempted to leave the perimeter in their getaway vehicle. The subject was immediately
identified and was taken into custody.
iv. During the month of June, all members of the Patrol Division and Criminal Investigations Division
were trained in the new OSSI Mobile Field Reporting (MFR) system and we are now completing all
reports on the new system.
v. On June 6th 2012, K-9 Officer Ralph Gonzalez and his K-9 “Hero” graduated the K-9 Academy. We
are pleased to say that as of June 19th, they have been out patrolling the city streets.
vi. On Friday July 20th, the police department conducted a DUI Checkpoint at the 6200 Blk of South
Dixie Hwy. (I wont be able to give you these results until Monday morning)
Criminal Investigations Division
i. On 06/22/2012, $10,920.92 was deposited into the City Federal Forfeiture Account pursuant to
our involvement in DEA operations and investigations.
ii. On 06/27/2012, Subject Ray Leonard Valdes was taken into custody by investigations personnel
pursuant to a Robbery investigation which was domestic related.
iii. On 07/01/2012, SIU personnel assisted Opa-Locka narcotics investigative unit regarding the
buy/bust of an individual selling MDMA (ecstasy). Our personnel conducted the undercover
purchase.
iv. On 07/01/2012, the South Miami Explorers returned from State Competition with Det. Joseph
Mendez (Explorer Advisor). The explorer unit shined during the competition due to Det. Joseph
Mendez’s direction and training.
- 9 - City Manager’s Report to the Commission for July 24, 2012
Communications Division
i. Records Management System (RMS) End-user training took place from June 12 through June 22nd.
Personnel from all Divisions attended the training.
ii. On June 27th, the entire OSSI system went live which means that the PD is no longer using previous
software vendor (except for archival purposes) and the CAD/RMS/MFR/GPS systems were all
integrated and operational.
Support Services Division
i. Personnel in this Division received RMS and Quarter-Master training. Sgt. Weissberg also assisted
in the instructing of the Records Management System (RMS) training of officers and detectives.
Accreditation Unit:
i. Monthly inspections completed
ii. Monthly vehicle inspections completed
iii. Accreditation at 84% compliant.
iv. Change of Property Custodian Audits complete
v. Annual and Quarterly Audits to be completed / continuing
vi. Mini Mock Exercise planned, dates confirmed: Aug 27-29
vii. Building and facility work continues
viii. Property room facility work continues
ix. Global Audit completed
x. PPO audit completed, missing evals in process
xi. Employee annual audit completed, missing evals in process
xii. Accreditation Manager Selected as Backup Property Custodian, training in process 40 Hours
xiii. Motor pool container, bike locker, and fleet locker inventory in process
xiv. Radio re-banding project near completion.
xv. July semiannual Policy manual update in process
xvi. Fleet inventory / paint / stripe / reupholster seat inventory in process
- 10 - City Manager’s Report to the Commission for July 24, 2012
Professional Compliance Division
Training Unit:
i. The Training Officer inventoried the duty ammo and the practice ammo in the SWAT locker.
ii. In addition he is working on the inventory of all departmental shot guns and rifles that officers are
using on the field.
iii. He has also conducted ten (10) roll call training sessions for the CFA. I also helped on two (2)
perimeters on the field.
Training Classes:
i. Basic Crime Prevention – Ofc. Kinlaw – 40 hours
ii. Exemplary Police Leadership: 8 hours
iii. Sgt. Aguiar
iv. Sgt. Guzman
v. Sgt. Bukens
vi. Ofc. Certification and Discipline: - 8 Hours
vii. Sgt. Griffin
viii. Lt. Corbin
Parking Enforcement Division
i. The Parking Enforcement Unit issued a total of 6,255 citations from the time period of June 11th
thru June 17th. Total fine amount for these citations: $117,647.00
ii. There were 6 citations issued for trucks unlawfully parked or willfully obstructing traffic.
- 11 - City Manager’s Report to the Commission for July 24, 2012
Code Enforcement Division
Chief Coordinating Office:
I. Working, in collaboration with Chris Brimo, Director of Planning & Zoning, and Mark Richman,
MRP to review the idea of a proposed special event to be held on the roof of the MRP garage for
several consecutive weeks in the fall. Mr. Richman was provided guidance to file an application for
special use with a specific outline and details of the events to be held on the roof for the Planning
Board to review.
II. City Website: Diligently conducting a thorough analysis of the current website and creating a
website map needed for the development of the re-design. Continued to actively research, in
collaboration with IDC, other municipalities’ websites to submit viable options to the City Manager.
Reviewed a website re-design demo by CivicPlus for Naples, Florida; requested and received a copy
of Naples’ contract. Exploring the possibility of the “piggy-back” contract process. This item is
pending the City Attorney’s review of the contract.
III. Coordinating the development and launching of a city wide volunteer program.
IV. Coordinated with IDC the development and implementation of a service tracking system for the
Public Works Department.
V. Digitizing Project: working in collaboration with IDC to inventory all city departments documents
to identify what needs to be stored, scanned or destroyed according to the State’s Records
Retention schedule.
VI. Continued to work with the Miami-Dade County’s (MDC) GIS IT Department, Property Appraisals
GIS Department to review and coordinate the services they have available for the City.
VII. ERP Project: Continued to work on the Enterprise Resource Planning (ERP) in collaboration with
the IDC Department. Developing departmental processes/outlines for: Code, Building and Planning
& Zoning Departments.
VIII. Sylva Martin Refurbishment Project: As part of the ERP project, working with IDC,
P/W’s/Building/P&Z/ and Finance to refurbish the Sylva Martin Building to ultimately consolidate the
community development departments (Building, Code & P & Z) in one location and thereby create a
streamlined and more efficient process.
IX. OneSolution Community Development Modules: continued to coordinate, and facilitate the various
business process analyses between Sungard, IDC, and city staff. Inter-departmental coordination
includes the Building Department, Special Events, Land, Code, P/W’s, and partially the Finance
Department.
X. GIS: Continued to work with IDC staff and Miami-Dade County’s GIS, Planning & Zoning, and
Property Appraisal Departments to identify and address the City’s geographical/mapping needs.
Code Enforcement/Licensing/Special Events
I. During this period, this division collected and/or was instrumental in the collection of $26,139.02 in
revenues as follows:
a. BTR New/Renewals $ 7,146.06
b. Stormwater Fees $ 3,631.32
c. False Alarms $ 150.00
d. Excess Trash $ 312.00
e. Fines/Liens Payoff $ 11,329.64
f. Lien Searches $ 3,570.00
TOTAL REVENUE $26,139.02
- 12 - City Manager’s Report to the Commission for July 24, 2012
II. Continued to monitor the Market Company’s new Sunset Shops Farmer’s Market vendors to ensure
full compliance with the city’s code; the Market Company as well as all the independent vendors
with kiosks continued to apply and received the required Business Tax Receipts (BTRs).
III. Continued to conduct shopping cart removal sweeps throughout the city.
IV. During this period, the city was “hit” with 24 new graffiti “tags” which were promptly addressed.
CE continues to collaborate with police and property owners to promptly address this issue to
continue to deter this criminal activity.
V. Eight (8) business accounts were closed and 93 transferred.
VI. CE received and reviewed 57 new business (BTR) applications; processed, and printed 100 business
licenses (BTRs), the difference in printed BTR’s roll over from the previous reporting period. New
business applications are a direct result of proactive field inspections; 137 inspections were
conducted during this period
VII. 74 building permits were reviewed and returned in a timely manner; within 1 or 2 days.
VIII. CE reviewed, verified, and returned nine (9) permits for the ERPB in a timely manner; within 1 or 2
days.
IX. CE received and responded to 49 citizen complaints within 24 hours. Two-hundred fifty-one (251)
proactive field inspections were conducted during this period.
X. CE issued 86 courtesy notices; 13 notices of civil infractions with fines; and removed 101
snipe/illegal signs from the City’s right-of-ways, and successfully closed 59 cases:
a. Snipe/illegal signs are signs placed/stuck on the city’s right of ways advertising a variety of
things such as homes for sale, classes, etc.
b. Closed cases include courtesy cases complied with and fines paid for.
XI. Continued removal of small graffiti notices from throughout downtown with biodegradable product.
XII. Continued to work in collaboration with the Finance and Public Works departments to address the
handling of outstanding excess garbage, false alarm, and stormwater cases. 42 False alarm and 142
stormwater cases were processed this month through the intent to lien hearings on June 21, 2012.
During this period, the city collected a total of $3,781.32 for some of these cases; all outstanding
fees/fines were affirmed by the Special Magistrate in favor of the city.
XIII. Received and conducted 35 new lien search requests.
- 13 - City Manager’s Report to the Commission for July 24, 2012
Special Events Coordination
I. The 2012 Twilight 5K Run/Walk by TeamFootWorks was successfully held on Sunday, June 3, 2012.
The application was processed and approved after all fees were paid.
II. A Resolution was processed for a special event application from Larkin Hospital for a Health Fair be
held on SW 70TH Street between 61 Avenue and 62 Avenue, including SW 61 Court, on June 23rd,
2012. The applicant paid for all services rendered for costs associated with this event. The
Resolution was passed by the City Commission on June 5th, 2012.
III. A donation of $5,000 from Larkin Community Hospital was received; a resolution was written and
passed on June 5th, 2012, by the City Commission.
IV. Burn Notice, a television series, produced a film segment on June 12, 2012, at the Shops of Sunset,
for their new season. Approved by the City Manager on 6/11/2012.
V. Developed and completed volunteer survey letters in collaboration with the Human Resources
Department to provide residents, students, and seniors with opportunities to assist within the City’s
operations.
VI. Preparing, organizing and collaborating with different departments, vendors and the community for a
grand Fourth of July event.
VII. Received and processed eight (8) garage sales permits.
Professional Development
I. The City of South Miami Run Team officially participated during the SMH Twilight 5K Run and
Fitness Walk on June 3, 2012, at 7pm; 15 staff members signed up and participated at this event.
II. Continued to coordinate the training of support staff to ensure full utilization of all staff members.
These training will provide the city’s support staff with the tools to properly assist staff with
property research and data entry.
Human Resources Report
i. We are pleased to announce that Samantha Johnson joined the South Miami Family as the
new part-time Office Support for the City Manager’s Office. Please stop by the City Hall
information desk to extend best wishes to Samantha in her new position!
ii. Congratulations to Johnny Ziegler on his selection for the Lead Worker position in Parks
and Recreation, Landscape Division. Best wishes to Johnny in his new position!
iii. The Paychex Human Resources Online System is now available to all employees. We are
very pleased to offer this new, easy access system for our employees to review paystubs,
benefit details, and tax information. Paper check stubs will be discontinued after the July 27,
2012 check date.
iv. The Executime Time and Attendance Software will run parallel in the upcoming payroll for
Finance, Human Resources and the City Manager’s Office to prepare for the full live launch
of our new paperless system. Employee training sessions are set for next week. Thank you
to all employees who are assisting in the “test phase” of the implementation.
v. We are actively recruiting for the South Miami Police Department’s Reserve Police Officer
Program. Only certified officers are eligible for this position. Applicants must submit the
City Application with copies of all certifications to the Human Resources Office.
Recruitment will continue until further notice.
- 14 - City Manager’s Report to the Commission for July 24, 2012
vi. The Human Resources Department is pleased to present “Weight Watcher’s at Work” as
part of the South Miami Wellness Program. The meetings are held on Tuesdays at 12:00
p.m. in the Commission Chambers. The program is open to all employees, residents, and
friends. Please join us! Contact Human Resources (305-668-3878) for more information.
vii. The Human Resources Department encourages all employees to join us for our new fitness
initiative as part of the South Miami Wellness Program. The group meets every Tuesday
and Thursday evening after work. Come prepared to work out and have fun!!! Contact
Human Resources (305-668-3878) for more information.
viii. The Human Resources Department is open daily from 7:00 a.m. to 6:00 p.m. and the first
and third Wednesday of the month from 7:00 a.m. to 10:30 p.m. All employees are
encouraged to come by for assistance.
g. PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
The following is a status report of on-going projects.
Manor Lane Traffic Calming Project: The study report was submitted on March 29, 2012 for Miami-
Dade County’s review. The County responded on May 29, 2012 with comments to the documents. An
updated report was generated and submitted (June 11, 2012) to the County for further review. The City
requested an update to determine the review status.
Request for ADA Title II Accessibility-Sidewalk along the east side of SW 62nd Ave from SW
72nd St to US-1: The City is continuing to assist the County on this matter. There are no changes since
the last report.
Alleyway Drainage Improvements in the vicinity of Sunset Drive and SW 58th Avenue: Two
(2) ITQ Quotes were received on June 12, 2012 and reviewed for responsiveness. A resolution to award
the lowest, responsive and responsible contractor is scheduled to be presented at the next commission
meeting for approval.
Commerce Lane Road Resurfacing and Streetscape Project: An RFP was advertised and a pre-
construction meeting was conducted at the site on May 15, 2012. Only one bid was submitted for the
project. Public Works is reviewing the document to determine its responsiveness. A resolution to award a
contractor is scheduled to be presented at the next commission meeting for approval.
Progress Lane Drainage Improvements: Public Works and Central Services conducted a mandatory
pre-bid meeting on May 31, 2012 at City Chambers. Bids were received on June 27, 2012. Six (6) bids were
received and Public Works reviewed the documents to determine its responsiveness. A resolution to award
the lowest, responsive and responsible contractor is scheduled to be presented at the next commission
meeting for approval.
Pinecrest Villas Traffic Calming Project: An RFP was advertised for public bidding. Four (4) bids were
received and Public Works reviewed the documents to determine its responsiveness. A resolution to award
the lowest, responsive and responsible contractor is scheduled to be presented at the next commission
meeting for approval.
- 15 - City Manager’s Report to the Commission for July 24, 2012
Stormwater Master Plan Update (SWMMP): The following are activities associated with the
SWMMP data evaluation:
• Review land use maps within the City. Identify potential areas of concern for future condition
models.
• Prepare a 10' x 10' raster DTM using LiDAR based topographic points from the County of the City
for mapping and problem area identification purposes.
• Review supporting documentation from Miami Dade County PERA for the C-2 model.
• Review of C-2 Basin XP-SWMM model digital files and model results provided by Miami Dade PERA.
• Rerun models under current XP-SWMM model version (peak stages, interbasin flows).
• Prepare model comparison tables (stages, interbasin flows) primarily for sub-basins within the City.
• Begin development of supporting Technical Memorandum for this Project Activity.
National Flood Insurance Program – Community Rating System: On June 18, 2012, a progress
report was submitted to ISO (Insurance Services Office) for review. The City is in communications with ISO
representatives to determine the evaluation status.
The National Flood Insurance Program's (NFIP) Community Rating System (CRS) is a voluntary incentive
program that recognizes and encourages community floodplain management activities that exceed the
minimum NFIP requirements. As a result, flood insurance premium rates are discounted to reflect the
reduced flood risk resulting from the city actions meeting the goals of the CRS.
Citywide Drainage Improvement Phase VI: Engineering and construction of infrastructure
improvements are conducted for the following streets: SW 59th Avenue from SW 74th Street to 80th Street
(Phase I) and SW 74th Terrace from SW 58th Avenue to SW 59th Avenue (Phase II). Public Works is
preparing the RFP bid document for City Attorney review.
Mango Terrace Traffic Calming Project: A resident information meeting was conducted on June 14,
2012 at 6:30 pm at City Chambers. Options were presented and initial discussions suggest that residents
were receptive to the installation of speed tables along selected streets within the neighborhood. The
designer finalized the traffic calming report on July 19, 2012. The report will be submitted to the County
within the week for their review and approval.
Sunset Drive Median – Downtown: The RFP was publically advertised and a pre-bid meeting was
conducted on July 9, 2012. The submission deadline is July 24, 2012.
South Miami Bike Rack Initiative (Citywide): A ribbon cutting ceremony was conducted on Thursday
July 19, 2012. Four additional bollards are to be installed – two in the vicinity of Dorn Avenue and Sunset
Drive and two on SW 73rd Street between Red Road and SW 58th Avenue.
Peacock Crossing sign installations at All-American Park: To protect and ensure the safety of these
animals, installation of the signs was completed last month.
SW 64th Street Corridor Improvements Phase II: Miami-Dade County approved the additional
funding for continued improvements on feeder streets along SW 64th Street between SW 57th Court and
SW 59th Avenue. Public Works is soliciting proposals from design firms to perform design upgrades where
the scope of work shall include and is not limited to road resurfacing, sidewalk, curb and ADA upgrade
repairs.
- 16 - City Manager’s Report to the Commission for July 24, 2012
City Welcome Signs along US 1: Public Works received three (3) proposals from design firms for the
surveying, design and permitting activities associate with this project. The proposals are currently under
review.
Traffic Calming at SW 60th Place and SW 42nd Street: Miami-Dade County Public Works and Waste
Management Department (PWWM) staff conducted a traffic study to evaluate existing traffic conditions and
physical characteristics at the intersection of SW 60 Place and SW 42 Street per a request from residents.
It was determined that existing traffic conditions meet the requirements for the implementation of traffic
calming devices on residential streets in the PWWM guidelines. The City’s Public Works is preparing
resident survey ballots to be distributed within the next few weeks.
Public Works Attachment A
i. Swept the streets, cleaned up downtown, dump the litter cans through out the city for the Solid
Waste Division, mowed City Hall and right of ways, pressure cleaned sidewalks downtown, and
cleaned up downtown.
ii. Mowed right of ways.
iii. Delivered (118) new garbage containers to resident.
iv. Performed pick up of garbage and trash routes.
v. Performed daily power street sweeping, please note that two sweepers were used most of this time
in order to keep up with the fallen leaves.
vi. Performed daily clean up & watered pots downtown.
vii. Pressure cleaned sidewalks downtown on Wednesday’s.
viii. Dumped litter cans throughout the City three times a week.
ix. Filled (15) crane holes.
x. Removed coconuts from 10 Palm trees.
xi. Replaced dead plant material in planters on SW 59th Place from 64th Street to 69th Street.
xii. Pruned one (1) tree on 76th Terrace SW 66th Avenue.
xiii. Replaced dead plants in flower pot at 72nd Street SW 57th Court.
xiv. Replaced damaged sod on 5620 SW 64th Court.
xv. Trained PW personnel on trash truck route and water truck.
xvi. Installed two (2) No Parking signs on SW 64th Street b/w 58th Avenue and 58th Place.
xvii. De-weeded and sprayed round up on planters on Sw 59th Place from 64th Street to 69th Street.
xviii. Put out 250 flags on the right of way on 72nd Street in front of City Hall.
xix. Cleaned hydraulic spill at 42nd Terrace SW 62nd Court.
xx. Pruned seeds from palm trees on 72nd Street from SW 62nd Avenue to 69th Avenue.
xxi. Pruned trees in the back of Motor Pool along the fence.
xxii. Removed trash from canal bank on US1.
xxiii. Repaired one (1) pot hole on 73rd Street SW 59th Avenue.
xxiv. Repaired peacock sign at SW 63rd Court b/w 69th and 70th Street.
xxv. Remove broken glass from street and filled fifteen (15) pot holes at 64th Terrace SW 61st Court.
xxvi. Removed palm tree seeds on 57th Avenue b/w 72nd Street and US 1.
xxvii. Removed Fourth of July flags from right of way at City Hall.
xxviii. Painted street curb on 64th Street SW 58th Place.
xxix. Removed graffiti from eighteen (18) pay stations in the downtown area.
xxx. Cleaned storm drain at 5700 SW 48th Street.
xxxi. Cleaned storm drains throughout the City.
xxxii. De-weeded, hedged and replaced dead plant material in planters on 66th Street from 59th Place to
57th Court.
xxxiii. Pruned one (1) tree on Dorn Avenue near 73rd Street SW 59th Avenue.
- 17 - City Manager’s Report to the Commission for July 24, 2012
xxxiv. Pruned one (1) tree at 6231 SW 62nd Street
xxxv. Cleaned storm drain grates from 40th Street to 44th Street from 62nd Avenue to 65th Avenue.
xxxvi. Repaired one (1) 25 MPH sign on 80th Street SW 69th Avenue.
xxxvii. Cleaned leaves from around traffic circle on SW 73rd Street Manor Lane.
xxxviii. Repaired concrete street sign marker on 56th Street SW 63rd Court.
xxxix. Cut Down dead palm tree at 66th Terrace SW 59th Place.
xl. Removed weeds from sidewalk on 59th Court SW 73rd and 74th Street.
xli. Pruned twelve (12) trees along the wall on 64th Street SW 57th Avenue.
xlii. Grinded tree stump at 66th Terrace SW 59th Place.
xliii. Lifted trees on SW 58th Court from 72nd Street to 73rd Street.
xliv. Watered plant material on 58th Street SW 65th Avenue.
xlv. Performed thorough cleanup of the fish pond and fed the fish at City Hall.
xlvi. Serviced /repaired (67) vehicles and heavy equipment at the Motor Pool.
xlvii. Continued with the installation of bicycle bollards Downtown.
xlviii. Continued Police Department project.
xlix. Met with door contractor seeking estimate for door project at Police Department Communication.
l. Moved furniture in the Building Department.
li. Drilled holes in desk at the Finance Department.
lii. Repaired lights out in Central Services.
liii. Repaired door handle in gym door at the Community Center.
liv. Cleaned up oil spill in Sally Port at the Police Department.
lv. Repaired water leak in the Sally Port.
lvi. Picked up janitorial supplies from all city buildings.
lvii. Removed wall from inside electrical panel at the CAA building.
lviii. Repaired water faucets men’s bathroom at Palmer Park.
lix. Changed light bulbs in the men’s bathroom at Palmer Park.
lx. Installed hand dryer in women’s bathroom at Palmer Park.
lxi. Changed light bulbs second floor closet at the Community Center.
lxii. Installed steel grill in Dorn Avenue.
lxiii. Troubleshoot A/C second floor at the Community Center.
lxiv. Painted all bathroom doors at Fuchs Park.
lxv. Re-keyed janitorial closet at City Hall.
lxvi. Order and installed entrance door to men’s bathroom in Fuchs Park.
lxvii. Met with City Clerk for disposition of boxes at the Old Motor Pool.
lxviii. Removed two signs from main entrance glass door at City Hall.
lxix. Repaired electrical box at 58th Avenue SW 72nd Street.
lxx. Re-programmed A/C thermostat at the Building Department.
lxxi. Repaired light pole in front of Police Department.
lxxii. Removed generator from Police Department.
lxxiii. Purchased and delivered refrigerator to Human Resources office.
lxxiv. Construct and installed eight (8) doors in Police Department evidence room.
lxxv. Met with Human Resources to identify boxes to be destroyed in the Old Motor Pool.
lxxvi. Assisted City Clerk and Finance in the disposition of boxes in the Old Motor Pool.
lxxvii. Replaced electrical problem at the PD property room located in the PW facility.
lxxviii. Meeting with Langer Electric reference replacement of electrical panel at the Head Start facility.
lxxix. Met with contractor to test fire hazard in the A/C.
lxxx. Met with roofing contractor to correct roof termination for final inspection.
lxxxi. Repaired roof leak that lead to the City Clerk’s office.
lxxxii. Repaired A/C at Sylva Martin Building.
lxxxiii. Troubleshoot malfunction of garage door at Police Department.
- 18 - City Manager’s Report to the Commission for July 24, 2012
lxxxiv. Replaced lock at the gate in the Public Works yard.
lxxxv. Cleaned all drainage system in the Police Department.
lxxxvi. Change light bulbs at Palmer Park.
lxxxvii. Installed two ceiling tiles in the City Clerk’s office.
lxxxviii. Installed US Flag on the Sally Port wall in the Police Department.
lxxxix. Picked-up bench from City Hall and relocate at the PW yard.
xc. Repaired desk drawer in the Finance Department.
xci. Picked up 10 boxes from City Clerk’s office to Old Motor Pool.
xcii. Deliver filing cabinet to the Planning Department.
xciii. Repaired walls in Lt. Ruben Rodriguez office at Police Department.
xciv. Assemble and installed furniture at the Police Department lunch room
xcv. Installed 6 pictures at the Police Department lunch room.
xcvi. Met with Arco Security contractor seeking estimate for monitoring fire in the Police Department.
xcvii. Troubleshoot A/C at the second floor Community Center. Called a/c contractor for repair.
xcviii. Bolted down and repaired two benches at Dorn Avenue.
xcix. Replaced a/c filters throughout city buildings.
c. Repaired water leak through windows in the Commission Chambers.
ci. Troubleshoot roof leak at the gym in the Community Center.
cii. Picked up paint samples for PD kitchen and deliver to Police Chief.
ciii. Installed new refrigerator at PD.
civ. Removed and re-installed kitchen sink in PD.
cv. Installed new ceiling tiles in the Community Center.
cvi. Installed two bicycle bollards in Dorn Avenue.
cvii. Replaced lights in Martha Cortes office.
h. Parks and Recreation:
Accomplishments June 12- July 16, 2012
The following are the accomplishments that have taken place from June 12- July 16, 2012:
i. On June 14, 2012, the City of South Miami Parks and Recreation Department in conjunction with
Blooming Lilies sponsored a spaghetti dinner for father’s Day at the Gibson-Bethel Community
Center.
ii. From June 15 – July13, 2012, the summer camp children were taken on various field trips such as:
AMC Theater at Sunset Place to watch Madagascar 3, Zoo Miami, Science Museum, Little Farm, and
Butterfly World. The aforementioned trips all took place on Fridays.
iii. On June 15, 2012, the Senior Center honored all fathers through a Father’s Day party. There were
food, beverages, music and a raffle (give-a-ways) for those in attendance.
iv. On June 16, 2012, a Father’s Day breakfast Party was held at the Senior Center sponsored by the
New Beginning Church.
v. From June 18 - June 29, 2012, the City of South Miami Parks and Recreation in conjunction with
ELEV8ELITE, a basketball training program, conducted a basketball camp at the Gibson-Bethel
Community. Seventeen (17) children participated and were charged $30/per week.
- 19 - City Manager’s Report to the Commission for July 24, 2012
vi. On June 20, 2012, a seminar on Osteoporosis was held at the Senior Center hosted by Dr. Lopez
from Humana.
vii. On June 22, 2012, the seniors received a free massage by Dynamic Massage.
viii. On June 29, 2012, the seniors were taken to AMC Theater at Sunset Place to watch a free movie.
They had the option to choose a movie of their choice. Some of them saw “Madea Witness
Protection” or “Snow White”.
ix. On June 30, 2012, from 9 am – 12 pm, Dr. Scott from the South Miami Children’s Clinic provided
free physicals for football and cheerleading participants. Over one hundred-eighty (180) children
were in attendance.
x. On July 2, 2012, football and cheerleading practice began for children five to fourteen years of age.
As of today, we have sixty - two (62) kids registered in youth football.
xi. On July 3, 2012, Tatiana Pinson, the City’s social worker, conducted a seminar on Substance Abuse
and Medication at the Senior Center.
xii. On July 4, 2012, staff of the Gibson-Bethel Community Center did a wonderful job setting up,
organizing and monitoring all activities at the Fourth of July Celebration at Palmer Park. The event
was a great success.
xiii. On July 5, 2012, Miami-Dade Health conducted blood pressure screenings at the Senior Center.
xiv. On July 5, 2012, soccer season started at South Miami Park and Murray Park. Soccer practices are
held on Tuesdays and Thursdays, and the games on Saturdays. Forty (40) scholarships are available
for kids with financial hardship for any age group.
xv. On July 5, 2012, a new season of the City of South Miami Adult Basketball league has started. Their
record is now 1:1. They won their first game and lost their second one.
xvi. On July 7, 2012, a One Day Football Camp was held at Palmer Park. The children participated in fun
activities and games. They also enjoyed music and food on that day. This camp was sponsored by
Kennard Cox in conjunction with the City of South Miami Parks and Recreation Department.
xvii. From July 9- July 14, 2012, eleven (11) children from our summer camp participated in an overnight
camp (DEFY) offered by Nova Southwestern University. The selected children were sponsored by
the South Miami Community Redevelopment Agency (CRA). The children were accompanied by
Mrs. Josephine Anderson, Afterschool Care Director. The objectives of this camp were to educate
children on conflict resolution, anger management, self confidence, drug resistance etc.
xviii. On July 14, 2012, twenty (20) seniors went on a tour bus to Key West for one Day. Each senior
paid $99 (breakfast included).
- 20 - City Manager’s Report to the Commission for July 24, 2012
Parks:
i. All parks are on schedule with maintenance.
ii. All buildings at Palmer Park have been repainted.
iii. All turf maintenance is in progress.
iv. Athletic field lights are being repainted at Palmer Park.
v. The fountain at Fuchs Park (Lake) has been repaired and is scheduled to be reinstalled the week of
July 23, 2012.
vi. The lead worker position for the Maintenance Division has been filled.
vii. Cross training continues within divisions.
viii. New signage has been installed at Brewer Park.
ix. The new trees donated by the Miami-Dade County have been installed at Paciencia Park and are
blossoming.
x. Maintenance staff participated in the Fourth of July event.
Special notes:
Any child that has not completed a physical is welcome to stop by the Parks and Recreation Department to
receive one.
ii. Zoning/Land Development Code/Comprehensive Planning
a. The Department continues its review of the Future Land Use Map and Land Development Code,
working in conjunction with the Planning Board and the City Attorney to provide recommended
updates. The following amendments are currently being evaluated by the Planning Department and
the Planning Board/LPA.
i. An amendment to create a new category called Neighborhood Mixed-Use, a three-story
transitional zoning district that could be applied to a transitional zone between Mixed
Use/Multi-Family and Single-Family zoning districts was reviewed by the Planning Board at
their April 24th meeting. Staff is preparing additional language to take back to the Planning
Board in August.
ii. Two land use amendments for Fellowship Church and University Christian Church were
reviewed by the Planning Board in June. Both proposed amendments are scheduled before
the Commission on July 24, 2012 for "first" reading.
iii. The Planning Department submitted a Future Land Use Map (FLUM) amendment to the
Planning Board on June 19, 2012 to apply the recently adopted Hospital category to three
Larkin Hospital properties. This item is scheduled to come before the City Commission on
August 7.
- 21 - City Manager’s Report to the Commission for July 24, 2012
iv. Larkin Hospital submitted a request to rezone two properties, including the main hospital to
the H - Hospital category. The item was heard by the Planning Board on July 10, 2012 and is
scheduled to come before the Commission in conjunction with the FLUM amendment
request on August 7, 2012.
v. Planning staff is preparing an amendment to the City's Comprehensive Plan for the adoption
of an Education Element in order to be in compliance with the inter local agreement
between the City and the County School Board. Staff hopes to have this item before the
Planning Board for review in August.
vi. The ERPB proposed an amendment to the front setback requirements for nonconforming
(by front setback) single-family residential structures. Staff presented a first draft to the
Board for comment. Any proposed changes to this requirement will require a review and
recommendation from the Planning Board prior to Commission review and approval. It is
anticipated this item come before the Commission sometime in September for first reading.
vii. The ERPB reviewed the two (2) proposed amendments to their Powers & Duties and
Appeals ordinances at several ERPB meetings. The Board recommendations for 20-6.1, and
20-6-2 of the LDC will be presented to the Commission for "first" reading on July 31, 2012.
viii. The Planning Board reviewed the proposal recommended by the ERPB to amend the
requirements for swimming pool setbacks (Section 20-3.6(J)(1)(c)), and recommended that
the item be sent to the Commission for review and approval. This will be presented for
"first" reading on July 31, 2012.
ix. The Miami Dade Affordable Housing Foundations resubmitted a request for a variance to
the Planning Board on June 19, 2012 for a rehearing of this variance due to an error on the
part of their surveyor for 6501 SW 60 Avenue. They were recommended for approval, and
the item is scheduled before the Commission on July 24, 2012.
x. A request for the abandonment of a portion of City right-of-way for 6310 SW 65th Avenue
heard by the Planning Board on June 19, 2012 will be coming before the City Commission
on July 24, 2012.
b. The Department temporarily suspended its review and processing of the site plan for the Metro
South Apartments project located at 6101 Sunset Drive at the direction of both the legal counsel for
the applicant and the City. This was requested in light of the pending mediation that took place in
early June 2012. Once staff receives direction from the Commission, City Attorney and City
Manager, staff will resume the process.
c. The Planning Department in conjunction with Public Works and the Building Department continues
to work with the Insurance Services Office (ISO), subsequent to the City's 2012 Community Rating
Service (CRS) cycle verification on May 15, 2012. Based on the initial responses from the Insurance
Services Office (ISO), there may be a opportunity for the City to increase its rating (insurance
reduction) from an 8 to a 7. The Planning Department and Public Works is working towards this
rating reduction, to further reduce flood insurance premium costs.
d. The Historic Preservation Board held a workshop and special meeting to discuss the development
and production of a historic walking tour brochure for the area east of the metrorail. Staff is
working with the Board to accomplish this in the current fiscal year. The Board also requested that
the City's website include detailed information on this item when completed as well as other
historic resources.
e. The Planning Department is working on amending the City's Comprehensive Plan and Future Land
Use Map to see if it is feasible to eliminate the "story" designations, and replace them with maximum
densities and floor area ratios.
- 22 - City Manager’s Report to the Commission for July 24, 2012
f. The Planning Department is currently drafting language to possibly allow for pop-up restaurants.
Staff will be looking at regulations adopted by other municipalities to determine their potential for
use by the City. Pop up restaurants are an ideal way to utilize vacant commercial space and gain
exposure for new culinary concepts.
g. The Planning Department is currently reviewing a residential lighting ordinance that will be
presented to the Planning Board in the near future, before being presented to the Commission.
j. Commission directives or issues:
i. Pension: The City is has reached a tentative agreement with the upper body of the PBA
(Lieutenants); a vote on the contract is pending.
ii. Parking reform: No changes in status since last report.
iii. Master Park Plan: No changes in status since last report.
iv. Welcome to South Miami signs: No change in status
v. South Miami Hospital permits. See Attachment B.
vi. Annexation: No change.
- 23 - City Manager’s Report to the Commission for July 24, 2012
Public Works Attachment A
cviii. Swept the streets, cleaned up downtown, dump the litter cans through out the city for the Solid
Waste Division, mowed City Hall and right of ways, pressure cleaned sidewalks downtown, and
cleaned up downtown.
cix. Mowed right of ways.
cx. Delivered (2) new garbage containers to resident.
cxi. Performed pick up of garbage and trash routes.
cxii. Performed daily power street sweeping, please note that two sweepers were used most of this time
in order to keep up with the fallen leaves.
cxiii. Performed daily clean up & watered pots downtown.
cxiv. Pressure cleaned sidewalks downtown on Wednesday’s.
cxv. Dumped litter cans throughout the City three times a week.
cxvi. Filled (27) crane holes.
cxvii. Candidates from the “Weed & Seed” program assisted Street and Landscape Division crew with
day-to-day maintenance activities.
cxviii. “No Left Turn” sign at Sunset Drive and SW 68th Court - The City’s Public Works Department
submitted an application request to Miami-Dade County Public Works Department’s Traffic
Engineering Division for review and approval to install the “No Left Turn from 7-9 am” sign on
4/11/2012.
cxix. Swept the streets, cleaned up downtown, dump the litter cans through out the city for the Solid
Waste Division, mowed City Hall and right of ways, pressure cleaned sidewalks downtown, and
cleaned up downtown.
cxx. Mowed right of ways.
cxxi. Delivered (5) new garbage containers to resident.
cxxii. Performed pick up of garbage and trash routes.
cxxiii. Performed daily power street sweeping, please note that two sweepers were used most of this time
in order to keep up with the fallen leaves.
cxxiv. Performed daily clean up & watered pots downtown.
cxxv. Pressure cleaned sidewalks downtown on Wednesday’s.
cxxvi. Dumped litter cans throughout the City three times a week.
cxxvii. Removed fallen tree branch from 7600 SW 57 Avenue.
cxxviii. Cleaned storm drains after rain.
cxxix. Prepared and painted handicapped spaces in front of Police Department parking area for painting.
cxxx. Removed graffiti from sidewalk with the pressure cleaner at 73rd Street SW 57th Court.
cxxxi. Picked up three (3) detour signs left behind from construction project in the CRA area.
cxxxii. Cleaned out canal banks at SW 56th Street b/w 63rd Avenue and 64th Avenue and at 64th Street b/w
63rd Avenue and 64th Avenue.
cxxxiii. Filled (0) crane holes.
cxxxiv. Pruned tree at 6890 SW 64th Street.
cxxxv. Cleaned storm drains throughout the city due to heavy rain.
cxxxvi. Cleaned up broken glass in front of 5900 SW 73rd Street.
cxxxvii. Performed repairs to all city’s irrigation system.
cxxxviii. Pruned trees in traffic circles at 66th Street SW 64th Avenue and 74th Street Manor Lane.
cxxxix. Placed new mulch in planter and replaced dead plant material at City Hall main entrance.
cxl. Pruned trees in traffic circles at 69th Street SW 62nd Court, 68th Street SW 63rd Avenue and 66th
Street SW 63rd Avenue.
cxli. Installed one (1) “No Dumping” sign at 7801 SW 58th Avenue.
cxlii. Repaired damaged sidewalk at 6843 SW 62nd Court.
- 24 - City Manager’s Report to the Commission for July 24, 2012
cxliii. Watered traffic circle at 61st Terrace SW 61st Avenue.
cxliv. Repaired seven (7) pot holes. Six (6) at 59th Place SW 74th Street and one (1) at 74th Street SW
58th Avenue.
cxlv. Sprayed Round Up at the various locations in the city.
cxlvi. Performed thorough cleanup of the fish pond and fed the fish at City Hall.
cxlvii. Serviced /repaired (26) vehicles and heavy equipment at the Motor Pool.
cxlviii. Assisted Street Maintenance in the installation of bicycle bollards Downtown.
cxlix. Continued Police Department project.
cl. Identified circuit breakers in the electrical box by the Commission Chambers.
cli. Installed 2 picture frames at the Community Center.
clii. Replaced ceiling tile at the City Manager’s office.
cliii. Relocated signs in City Hall bathrooms.
cliv. Assisted City Clerk’s office to relocate election boxes.
clv. Fixed magazine rack at City Hall.
clvi. Drilled holes on litter cans at the All American Park.
clvii. Replaced light bulbs in the elevator at Police Department.
clviii. Repaired electrical cord in the Arts and Craft room at the Community Center.
clix. Replaced light bulbs at office in the Community Center.
clx. Met with roofing company to commence roof replacement at the Police Department.
clxi. Replaced light bulb at ladies bathroom in City Hall.
clxii. Met with plumbing contractors for roof gutter installation at Police Department, estimate for water
heater at Community Center and pipe repair at City Manager’s office.
clxiii. Repaired wall and electrical outlet in janitorial closet at the Community Center.
clxiv. Troubleshoot a/c at the Finance Department.
- 25 - City Manager’s Report to the Commission for July 24, 2012
* new info from building dept *
South Miami
Hospital
as of July
17, 2012
Permit Date Date
Number Permit Description Issued Closed
12-0665 Outlets 2nd fl receiving 7/2/2012
12-0642 Low Voltage for 10-1035 6/28/2012
12-0637 Fire Alarm 6/21/2012
12-0623 TV System 6/27/2012
12-0599 Outlets 1st Fl Education 6/14/2012
12-0598 Outlets for 2nd Fl CVCU 6/14/2012 6/25/2012
12-0565 Power outlets 6/8/2012 6/26/2012
12-0560 Intercom 5/31/2012
12-0559 Rehab for Parking Garage 7/13/2012
12-0521 Hematology Lab Renovation 6/19/2012
12-0469 Outlets for Kronos clock 5/16/2012 6/25/2012
12-0430 Remove strobes 5/8/2012 5/10/2012
12-0429 Low voltage Com Rect RM 271 5/8/2012 5/10/2012
12-0416 Light fixtures 4/30/2012 5/2/2012
12-0415 Outlets for MAB suite 401 4/30/2012 5/2/2012
12-0410 Main Electrical for 11-1216 5/8/2012 6/25/2012
12-0407 Intercom 5/1/2012 5/15/2012
12-0401 Sprinklers for 12-0042 4/25/2012 5/8/2012
12-0366 Plumbing for 11-0852 4/17/2012 4/18/2012
12-0365 Light fixtures for Lab&Delivery 06-082012
12-0357 CCTV System 4/12/2012 4/13/2012
12-0354 Fire Alarm for 10-0818 4/17/2012
12-0343 Low Voltage- 7th Fl Main 4/12/2012
12-0339 Light fixtures 4/17/2012 4/25/2012
12-0327 Motor for 12-93 4/3/2012 5/3/2012
12-0326 Main Electrical for 11-0854 4/3/2012 6/15/2012
12-0325 Main Electrical for 12-0042 4/3/2012
12-0320 Nurse call for 11-0580 4/5/2012
12-0317 Electrical for 11-0852 4/2/2012 4/11/2012
12-0311 Fire Alarm for 11-0580 4/5/2012
12-0310 Access Control for 11-0580 4/5/2012
12-0298 Main Mechanical for 12-0042 4/6/2012 5/29/2012
12-0296 Phone & PC System 3/20/2012
12-0262 Low Voltage for 11-0580 3/15/2012
12-0253 Motor for 11-0215 3/15/2012
- 26 - City Manager’s Report to the Commission for July 24, 2012
12-0242 Suppression system for 11-0215 3/20/2012
12-0239 Main Electrical for 12-0042 3/13/2012 5/10/2012
12-0223 Phone & Data system 1st 3/5/2012 4/10/2012
12-0222 Phone & Data Education Bldg 3/5/2012 4/17/2012
12-0221 Phone & Data 6th pavillion 3/5/2012 4/10/2012
12-0220 Phone & Data 5th pavillion 3/5/2012 4/17/2012
12-0219 Phone & Data 4th fl Main Bldg 3/5/2012 4/10/2012
12-0214 Low slope for for 10-1035 3/8/2012
12-0204 Phone & PC system 7th Fl 3/1/2012
12-0203 Phone & PC System 3rd-5th Fl 3/1/2012 4/17/2012
12-0192 Faculty roofing 5/8/2012
12-0154 Windows and doors for 10-1035 3/12/2012
12-0153 CCTV System 2/16/2012 2/22/2012
12-0141 Fire Alarm for 11-0853 2/14/2012 4/24/2012
12-0140 Voice & Data cables 2/13/2012 3/7//2012
12-0128 Main Plumbing for 11-1104 2/16/2012
12-0102 Main Mechanical for 11-0580 2/7/2012
12-0093 Motorized Fence 2/7/2012 6/11/2012
12-0092 Main Plumbing for 11-0580 2/8/2012
12-0067 Main Electrical for 11-0854 1/19/2012
12-0066 Main Electrical for 11-0853 1/19/2012 3/1/2012
12-0057 Phone & PC System for Garage Security 1/19/2012 5/22/2012
12-0055 Main Mechanical for 11-0854 2/2/2012 6/29/2012
12-0054 Main Plumbing for 11-0854 2/17/2012 2/29/2012
12-0053 Main Mechanical for 11-0853 2/2/2012 4/12/2012
12-0052 Main Plumbing for 11-0853 2/2/2012 2/29/2012
12-0043 Main Electrical for 11-0580 1/18/2012
12-0042 New Administrative Offices 2/21/2012 5/18/2012
12-0024 Fire sprinklers for 11-0853 1/9/2012 3/7/2012
12-0023 Fire sprinklers for 11-0854 1/9/2012
12-0003 Drainage for 12-0002 2/1/2012
12-0002 Paving for 10-1035 2/1/2012
11-1290 Phone & PC system at Health center 12/23/2011 3/15/2012
11-1289 Phone System 12/13/2011 5/22/2012
11-1251 Fire Alarm 3rd & 5th Fl 12/8/2011 5/2/2012
11-1246 Pre Cast Panel 12/15/2011
11-1234 Data 12/5/2011 3/28/2012
11-1233 Low Voltage 12/5/2011
11-1229 Outlets 12/2/2011
- 27 - City Manager’s Report to the Commission for July 24, 2012
11-1219 Phone & PC system 12/1/2011
11-1216 Power and data 3/5/2012 6/28/2012
11-1210 Pneumatic Tube System 12/28/2011
11-1206 Shower pan 11/28/2011
11-1135 Outlets 1st fl CEP 11/7/2011 11/14/2011
11-1131 Outlets Radiology 11/4/2011 11/14/2011
11-1130 Outlets Education Bldg 11/4/2011 11/14/2011
11-1129 Outlets CCU 11/4/2011 11/14/2011
11-1128 Repair raceways 11/4/2011 11/14/2011
11-1127 Outlets in waiting room 11/4/2011
11-1113 Low Voltage for 11-0382 11/3/2011 11/8/2011
11-1104 Kitchen Flooring 1/30/2012
11-1089 Main Electrical for 11-0816 10/26/2011 10/272011
11-1083 Automatic door 1/24/2012
11-1067 Roof for Energy Plant 2/2/2012
11-1032 Phone & PC system 10/11/2011 3/28/2012
11-1028 Phone & PC system 10/6/2011 3/28/2012
11-1027 Outlets for IT 10/6/2011 3/9/2012
11-1021 Pour 7 10/4/2011 11/14/2011
11-1007 Main Electrical for 11-0671 10/4/2011 10/19/2011
11-1006 Outlets & Intercom 10/4/2011
11-1004 Beam repair 11/23/2011 1/10/2012
11-0977 Pour 6 9/26/2011 11/14/2011
11-0964 Special outlet 9/26/2011 10/6/2011
11-0944 Pour 5 9/19/2011 11/14/2011
11-0915 Pour 4 9/19/2011 11/142011
11-0865 Fire Alarm 8/30/2011 9/2/2011
11-0853 File Room Remodel 10/27/2011 4/12/2012
11-0852 Tem kitchen trailer 3/19/2012 4/19/2012
11-0831 Shoring 8/26/2011
11-0829 Fire Sprinklers 9/7/2011 3/21/2012
11-0823 Main electrical 11-0293 8/18/2011 8/23/2011
11-0819 Main mechanical 10-1035 10/27/2011
11-0818 Med gas for 10-1035 10/27/2011
11-0816 Interior remodel for Admin. Offices 9/27/2011 10/31/2011
11-0799 Main plumbing 11-0382 8/19/2011 10/20/2011
11-0798 Duct work 11-0382 8/19/2011 10/14/2011
11-0796 Fire alarm 11-0382 8/12/2011 3/12/2012
11-0774 Relocate outlets 11-0076 8/9/2011 8/30/2011
- 28 - City Manager’s Report to the Commission for July 24, 2012
11-0754 Main plumbing 11-0076 8/1/2011 9/12/2011
11-0739 Main electrical for 10-1035 7/25/2011
11-0696 Plumbing for 10-0818 7/11/2011
11-0686 Phone and pc system 7/5/2011
11-0678 Mechanical for 11-0435 7/19/2011 7/20/2011
11-0674 Main Plumbing for 10-1035 7/21/2011
11-0672 Phone and pc system 7/12/2011 3/6/2012
11-0671 New Pneumatic Tube Station 9/7/2011 11/16/2011
11-0643 Plumbing for 11-0435 7/1/2011 7/27/2011
11-0640 Fire Alarm 6/23/2011 9/1/2011
11-0639 Outlets and light fixtures 6/23/2011 7/22/2011
11-0625 Sewer and water connection 6/23/2011 6/29/2011
11-0619 Phone and pc system 6/16/2011
11-0600 Interior wall and doors 7/12/2011 9/9/2011
11-0598 Fire sprinklers 6/27/2011
11-0580 NICU 3rd Fl 12/28/2011
11-0578 Fix set & rough for 11-0293 6/10/2011 8/18/2011
11-0567 Crane foundation 6/10/2011
11-0554 Low Voltage 11-0358 6/15/2011 6/17/2011
11-0539 Low Voltage 6th 6/1/2011
11-0536 Temp wash station 6/23/2011 6/29/2011
11-0535 Relocate raceways 2nd Fl 6/2/2011 7/1/2011
11-0534 Outlet for NICU 3 Rm 13 6/2/2011 7/1/2011
11-0533 Outlets for east tower 1st fl 6/2/2011 7/5/2011
11-0528 Cat 5 cables 5/31/2011 7/18/2011
11-0520 North tower re-roof 1/13/2012
11-0489 A/C Diffuser 6/17/2011
11-0464 Fire Sprinklers for 10-818 5/11/2011
11-0443 Master mechanical for 10-0818 5/10/2011 2/17/2012
11-0435 Bathroom Remodel 6/14/2011 8/29/2011
11-0424 Data outlets 4/29/2011 6/23/2011
11-0423 ER Antenna 4/29/2011 6/23/2011
11-0422 Portable X-ray connection 4/29/2011 6/23/2011
11-0421 TV Monitor 4/29/2011 6/23/2011
11-0420 Data/Comm 5th Fl Main Pharmacy 4/28/2011
11-0419 Data/Comm 1st Fl Main 4/28/2011
11-0418 Data/Comm Medical Arts Surgery 4/28/2011
11-0417 Data/Comm Labor & Delivery 4/28/2011
11-0416 Low Volt. 6th Fl Pavilion 4/28/2011
- 29 - City Manager’s Report to the Commission for July 24, 2012
11-0398 Irrigation system 6/1/2011
11-0391 Steel stairs & land 5/5/2011
11-0385 Electrical main for 10-0818 4/26/2011
11-0382 New nursery 7/12/2011
11-0378 Special outlets for 11-0173 4/21/2011 4/25/2011
11-0370 Change sprinkler heads 4/20/2011 4/21/2011
11-0366 Med gas for 11-0173 4/18/2011 4/21/2011
11-0340 Data/Comm 7th Main 4/7/2011 12/29/2011
11-0339 Data/Comm Out patient Dept. 4/7/2011 12/29/2011
11-0338 Data/Comm Main 4/7/2011 12/29/2011
11-0337 Data/Comm Pavilion 4/7/2011 12/29/2011
11-0311 Mechanical main for 10-1035 4/5/2011 7/11/2011
11-0293 Remodel 1st fl restroom 6/3/2011 9/2/2011
11-0266 Data/Comm 3/15/2011 8/23/2011
11-0249 2nd fl Fire Sprinklers 3/15/2011
11-0215 Kitchen Hood 12/14/2011
11-0197 Data/Comm 2/28/2011 8/23/2011
11-0185 Electric door for Radiology 2/24/2011
11-0184 Receptacle and data outlet 2/24/2011 8/3/2011
11-0183 Data/Comm 2nd fl 2/24/2011 8/23/2011
11-0182 Comm/TV 2/24/2011 6/9/2011
11-0172 Repairs to slab in Equipment penthouse 5/10/2011
11-0162 Rebuild sidewalk to comply with ADA 5/25/2011 11/9/2011
11-0137 3rd & 4th fl bridge replacement 3/22/2011
11-0014 High hats & dimmers 1/12/2011
10-1192 Data/Comm 12/28/2010 6/9/2011
10-1178 Data/Comm 12/21/2010 3/3/2011
10-1102 Fire sprinklers for 10-0327 1/12/2011
10-1099 Intercom 12/3/2010 6/3/2011
10-1079 Temporary canopy 12/16/2010 6/16/2011
10-1062 Shower pan 11/10/2010 12/10/2010
10-1035 ER expansion Master 7/8/2011
10-0978 Storefront 11/2/2010 6/16/2011
10-0975 Fan 10/19/2010
10-0951 Fire sprinklers for 10-0732 10/19/2010 11/18/2010
10-0882 Fire Alarm for 08-1401 9/21/2010 3/9/2012
10-0864 Electrical main for 10-0264 9/21/2010 6/15/2011
10-0818 Elevator & equipment room upgrade 4/4/2010
10-0760 Electrical main for 08-1401 8/20/2010 11/21/2011
- 30 - City Manager’s Report to the Commission for July 24, 2012
10-0694 Duct Bank 8/6/2010 6/10/2011
10-0671 Empty raceway for microwave antenna 7/27/2010
10-0660 Data/Comm 7/22/2010 8/26/2010
10-0640 3 Double wide construction trailers 5/5/2011
10-0608 Parking lot for 10-0327 8/10/2010 6/20/2011
10-0598 Plumbing main for 10-0327 7/7/2010 6/20/2011
10-0591 Temporary water closet for 10-0327 7/6/2010 6/16/2011
10-0589 East tower Café phone & computer system 7/2/2010
10-0583 Water connection & piping for 10-0327 7/8/2010 6/16/2011
10-0582 Med gas for 10-0327 7/8/2010 12/9/2010
10-0535 Impact doors 10/8/2010
10-0523 Low voltage for 08-1401 6/21/2010 11/15/2011
10-0421 Mechanical main for 08-1401 5/20/2010 11/14/2011
10-0390 Plumbing main for 08-1401 5/10/2010 11/9/2011
10-0380 Spec-outlets for 09-0963 5/3/2010
10-0341 Electrical main for 08-1401 4/20/2010 11/14/2011
10-0327 Underground utilities 11/30/2010 3/11/2011
10-0264 SMH Cord Blood 7/7/2010 6/9/2011
09-1110 Cooling tower 3/17/2010
09-0963 5th fl Chemistry lab Equipment 3/11/2010
08-1401 Lab interior remodel master 4/13/2010