6CITY OF SOUTH M lAM I
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To: The Honorable Mayor and Members of the City Commission
From: Hector Mirabile, PhD, City Manager /1-(
Date: July 12, 2012 Agenda Item # -----"''f'---
South Miami
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2001
Subject: A Resolution authorizing the City Manager to purchase the Daily Activity Module
from SunGard Public Sector Inc. (OSSI), a sole source vendor, for the South Miami
Police Department in the amount of $6,560.00, using account number 001-1910-
521-4630, (Maint. & Repair. Comm. Equipment), with a current balance of
$57,613.00.
Background: The Police Department is required to maintain daily worksheets that document the police
officers' activities each day that they are on duty. The currently handwritten worksheets
have reached the limit of usefulness and the officers daily activities need to be tracked
through the use of technology for accurateness, statistical analysis, accreditation
standards and internal investigations.
Expense: $6,560.00 charged to account #001-1910-52104630 with a current balance of
$57.613.00
Attachments: 0 Proposed Resolution
o Sole Source Letter from SunGard
o SunGard Software Module quote
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RESOLUTION NO. _______ _
A Resolution authorizing the City Manager to purchase the Daily Activity Module from SunGard
Public Sector Inc. (OSSI), a sole source vendor, for the South Miami Police Officers in the amount of
$6,560.00, using account number 001-1910-521-4630, (Maint. & Repair. Comm. Equipment), with a
current balance of $57,613.00.
WHEREAS, the Police Department is required to maintain computer software in order to enforce
the laws of the State of Florida to provide for the public's safety, and provide for disaster relief and homeland
security, thereby making our community safer, and
WHEREAS, currently utilized hand-written worksheets have reached the limit of their
usefulness, due to obsolescence, and dated technology, and these items are used for internal investigations,
accreditation proofs, reporting, and analysis, and
WHEREAS, SMPD must comply with retention requirements from the State of Florida General
Records Schedule GS 1-SI For State And Local Government Agencies, and
WHEREAS, this software is necessary for the operation of the Police Department, and to store
worksheets in a manner that is efficient, cost effective, space-saving, and paper-saving, in accordance with City
of South Miami environmentally-friendly "green initiatives", and
WHEREAS, the funding for this request will come from the police department budget, account #001-
1910-521-4630 in the amount of $6,560.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1: The City Manager is authorized to allow these expenditures to be charged to account
001-1910-521-4630 in the amount of $6,560.00, with a current balance of$57,613.00.
Section 2: If any section clause, sentence, or phrase ofthis resolution is for any reason held invalid or
unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining
portions of this resolution.
Section 3. This resolution shall become effective immediately upon adoption by vote of the City
Commission.
PASSED AND ADOPTED this __ day of _____ ,' 2012.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Liebman:
Commissioner Newman:
Commissioner Harris:
Commissioner Welsh:
1
SUNGARD· PUBL.IC SECTOR
July 28~ 2011
Major Ana Baixauli
Administrative Major, SMPD
6130 Sunset Drive
South Miami~ Florida 33143
Office: 305-668-2498 (Direct)
Cell: 786-298-7986
Fax: 305-663':2045
Dear Major BaixauIi,
This letter is intended to reflect that the ONESolution and OSSI brand software
applications are proprietary software solely provided by SunGard Public Sector Inc.
AdditionaIIy, SunGard Public Sector's OSS1 brand is the sole integrated publici safety
offering undel' ONESolution, As a Cut Tent SunGard Public Sectol' customer who has
licensed ONESolution applications, the City of South Miami, FL may be entitled to
current customer discounts. BunGard Public Sector Inc. is the sole owner, provide!',
developer and supporter of the ONESolution and OSS1 brand software and has full power
and authority to grant the rights to license it without the consent of any other person or
entity.
Sincerely,
Gem e Sereikas
Manager, Contracts Services
SunGard Public Sector Inc.
4000 OSSI Court -High Point, NC 27265-
Phone: (407) 365-4217 -Fax: (407) 304-4213 -Email: jbeasley@hteinc.com
Add-On Quote
Date Quote # AcctMgr
SUNGARD®
PUBLIC SECTOR OS/21/12 JRGBQ1844-01 Joe Beasley
40
Quote Prepared For:
Part Number
RMS-DAILY-DAM-Tl
South Miami, FL
Chief Orlando Martinez De Castro
6130 Sunset Drive
South Miami, FL 33143
Phone: (305) 663-6301
Product Description
Daily Activity Module for RMS and MFR
DAILY ACTIVITY MODULE -5 WORKSTATIONS
The Daily Activity module within the SunGard MFR and SunGard RMS software
applications records all activities an officer performs during the work shift. At the end of the
work shift, the daily activity record is submitted from SunGard's MFR and the data is
transferred to the production SunGard RMS database.
MCT-MFR-DAM-T7 DAILY ACTIVITY MODULE CLIENT
Records all activities the officer performs during the work shift. At the end of the work
shift, the daily activity record is submitted from MFR and the data is transferred to the
production RMS database.
**NOTE: LICENSING OF THE RMS-DAILY-DAM REQUIRED. **
DISCOUNT DISCOUNT
Daily Activity Module for RMS and MFR
Implementation Services
RMS-PROJ-MGNT PROJECT MANAGEMENT FOR RMS
Includes professional services from SunGard for management oversight and coordination
with the Customer's project management, SunGard's internal resources and any third party
vendors. Includes coordinating with the customer's project manager all SunGard related
deliveries such as application software, implementation services, and scheduling of SunGard's
resources with the customer.
RMS-AM-INST ADD-ON RMS SOFTWARE MODULES INSTALLATION
CHARGES PER MODULE
Installation and setup of any add-on RMS modules that are purchased in addition to the base
RMS Product. Message switch and mapping related items are not a part of this item.
MFR-INST INSTALLATION MOBILE FIELD REPORTING
Installation and setup of any add-on MFR modules that are purchased in addition to the base
MFR Product.
Unit Price
$800.00
$200.00
-$4,400.00
SubTotal:
$480.00
$320.00
$320.00
Extended
Price
$800.00
$8,000.00
-$4,400.00
$4,400.00
$480.00
$320.00
$320.00
Annual
Maintenance
$128.00
$1,280.00
$0.00
$0.00
$0.00
$0.00
Part Number Product Description Unit Price
RMS-ADD-TRN RMS ADD-ON MODULE USER TRAINING VIA WEB $520.00
Training for Add-On RMS modules to include:
Daily Activity
MCT-ADD-TRN MFR ADD ON MODULE USER TRAINING VIA WEB $520.00
Training for MFR Add-on Modules to include:
Daily Activity Module
SubTotal:
This quote is valid until 08/15/12
Extended
Price
$520.00
$520.00
$2,160.00
$6,560.00
Annual
Maintenance
$0.00
$0.00
f1U1i, ~~
$1,408.00
This Quote constitutes an Amendment to the Software License & Services Agreement and the Maintenance Agreement (together, the "Contract and Agreement")
by and between the parties hereto. The product and pricing information detailed above comprises the "Exhibit 1" schedule attached to this Amendment. Except
as otherwise provided herein, all terms and conditions of the Contract and Agreement shall remain in full force and effect.
Any interfaces listed above are interfaces only. Customer shall be responsible for obtaining the applicable software, hardware and system software from the
appropriate third party vendor.
Any software applications listed above which are solely owned by SunGard Public Sector are "Component Systems" under the provisions of the Contract and
Agreement. Before signing this Quote, please contact your Account manager if you are not certain which software applications are owned by SunGard Public
Sector.
Any hardware or other third party products and services listed above, including third party software, are "Pay Agency Products" under the provisions of the
Contract and Agreement.
For training and on-site project management sessions which are cancelled at the request of Customer within fourteen (14) days of the scheduled start date,
Customer is responsible for entire price of the training or on-site project management plus incurred expenses.
Payment Terms are as Follows:
License, Project Management, Hardware and Third Party Software Fees are due upon execution of this Quote. Installation is due upon completion. Custom
Modifications, Development, Conversion, Hardware and Third Party Software Implementation is due 50% on execution of this Quote, and 50% due upon
invoice, upon completion. Unless otherwise provided, other Professional Services are due monthly, as such services are delivered. Additional services, if
requested, will be invoiced at then-current rates. Training and Travel/Living expenses are due as incurred monthly. Any shipping charges shown are estimated
only -actual shipping charges will be due upon delivery.
SunGard Public Sector Application Annual Support -the initial term of Maintenance and Support Services is included in License Fees and begins upon execution
of this Quote and extends for a twelve (12) month period. Subsequent terms of support will be for twelve (12) month periods, commencing at the end of the
initial support period. Support fees shown for the second term of support shall be due prior to the start of that term. Fees for subsequent terms of support will
be due prior to the start of that term at the then prevailing rate. Third Party Application Annual Support Fees -payment terms shall be as provided by the Third
Party to Customer with the exception that any fees listed above for the initial term of support are due upon execution of this Quote.
Accepted:
South Miami, FL
Signature
5/21/2012 14:06:11
Date Printed Name
SUNGARD" PUBLIC SECTOR
0551
JRGBQ1844-01 Page 2 of2