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City of South Miami
Regular City Commission Minutes
May 15, 2012
A. SILENCE OR TURN OFF ALL CELL PHONES
B.
c.
ADD-ON ITEM(S)
a) A Resolution granting the City Manager and Commissioner Valerie Newman indemnification
for any claims made by anyone, including but notlimitf;!d to Miami-Dade County, HUD and
SNP, or the City of South Miami Commission, ardconcerhing any failure of the City to timely
complete the design and construction of tOt;! city's pool or aqOatic center.
(This item died for lack of a motion to~eplaced on the agenda)
, " '~~', ,/'
b) A Resolution terminating Hector Mirabile/PhD as city manager.
Moved by Commissioner Newman to plaCe on the agenda. The item dJed for lack of a
second.
ROLL CALL
Th e foil owi ~gi."1~I1)II~rs of th eCity C~~~~~i~~,,:,ere p rese nt: Co m m ;ssion er Harris,
Commissioner Welstf,C:otrimi~si91}~r Newtri~n, M~yo(St6dqard, Vice Mayor Liebman
';:,C" /;',,:';/ :<'Fi:.H>;,\ ".' :!,';";'{I;;/'" ; '::., ,"
Also in atteWa;~'~c:e weJ~~City Atto~n~XiThomas F. Pepe, Esq., City Manager Hector
Mirabile, PhiDjanqCity d~j"~;M,~;(i~,M.Menenci€fj:~MC. , ',:/ /, .,'; ~ " ., ~Y ::/f~I///
MO~ENT O;~ltENCE ";:i··' D.
G. PRESENTATIONS
Officer(s)of the Month\-Major Baixauli presented this award to Police Officers Chris
Johnson 'andJunior\/igi'l.
Most courteoJ~'8;fi~~r(S) of the Month -Sergeant Jesus Aguiar was presented with
this award.
Detective Joseph Mendez was presented with a Special Recognition award from the
Chief of Police.
CAFR by Keefe, McCullough & Co. -Israel Gomez and Bill Benzon with the firm of
Keefe, McCullough & Co. conducted a presentation of the CAFR Report.
CITY COMMISSION MINUTES
May 15, 2012
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E.
F.
H.
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K.
PLEDGE OF ALLEGIANCE
LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN
REGISTERED WITH THE CITY CLERK
APPROVAL OF MINUTES
The Minutes of April 25, 2012 were approved as amended by acclamation.
The Minutes of May 1, 2012 were approv~d:i~~;;~~ended by acclamation.
/-/} "'/ "', '
CITY MANAGER'S REPORT -See attache" '/
http://www.southmiamifl.gov!clientJrMj:~?S!Archive!CSM CityManagerBriefings2012!
CM I s%20Briefing%20M ay%2015. %202012:pdf
CITY ATIORNEY'S REPORT-
The Balogun case still ongoihg;).><:{
The Hole in the Wall applicant is in 1:heProcess of filirig an appeal;
regard to the
iii:'::'.
'<:~ ". :' . <>.
PUBLIC REMARKS)':'
. .. Ben:::~~,b~;$~'fbt~ommissi~~~~ Welsh regarding item no. 15 on the agenda
requested for~he Commis~f9Iii:to detline to go forward with this matter for a number of legal
reasons which he.later explain¢a:.
At thistltne commi§~\rl1>ner Newman moved to withdraw item no. 15.
During PUblic:~e~:~rL, the following individuals spoke against item no. 15, and in
favor of Commissioner W~lsh: Gabriel Edmond, Edna Davis, Carl Forbis, Gloria Duval, Beth
Schwartz, Fred Truby, Katrina Burkhardt, Faye Goins, Mr. and Mrs. Valentine, Wayne Gross,
Luigi Vitalini, Elizabeth Regalado, and Elizabeth Plater-Zyberk. There were a number of other
speakers for this issue but they did not sign in and their names were not clearly stated.
30 Denny Wood commended the city for the recent ADA improvements; he then urged
31 the Commission to place information regarding cervical vaccine on our website; he also said
CITY COMMISSION MINUTES
May 15, 2012
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that he is requesting surrounding municipalities considering a resolution urging the county to to
do a $6 billion bond for fixing the sewage system.
Simon Ferro re item #17, urging the Commission to grandfather in applications
already in process;
Donna Shelley spoke in support of the ordinance relating to the Historic
Preservation Board; she then spoke in favor of the City Manag~r.
L.
>,. ",
Dick Ward addressed the Commission regardil)g:the pool project.
'"<:><<.>,
Jim Dundorf also spoke regarding thepd9!issue.
Kevin Hurley spoke regarding theJrnP'ortance of allowing staff to do their job.
Gray Read urged the Commission to'~kion witbihe pool project.
COMMISSION REPORTS, Dli~3~~(ON. & REM~~~s~i::':<
UNF~~:H::s~:nS~;:::~an addres !!::~'e ~StieS~:~:~~~bitem no. 15 on the agenda.
,/~~!q -'/
{:f~<>'.:,'> ·'<f::~~.?\. -', ><~,:'/.;;;.'/ //' '". ,'>.:»
Mayor Stoddard said,tnat he re",i'{¢d a phone call from the Ethics Commission
informing him that thei'r~Solution;>fbr censure\clenied Commissioner Welsh due process. The
Mayor then asl<.ed Human: ResoufG~~~l~ector Nickle,,Jor clarification on the definition of hostile
work envir6hrn~rtt~;:i:· :',:/
•. sommission~/Welsh~I~·cil~.~edressed the issues relating to item no. 15. He said that
he had not been given the chan~e to h',iyeque process.
30 Commissioner Harris<also referring to item no. 15 said that the City has been
31 running well and things are g()in~ smoothly; we need to go forward as a community and that
32 this is issue relating to item 15 is lmacceptable.
33
34 Vice Mayor Liebman referring to item no. 15 said that he agrees that the
35 Commissioner should have been given the chance to respond; he then referred to garbage
36 pickup saying that the distribution of notices regarding the change in schedule during holidays
37 is a waste of time and effort; he spoke about the Best Western Hotel which is in real bad shape;
38 about holding special meetings, he said that they should be for emergencies only.
39
40 At this time the Mayor announced a 5-minute break.
CITY COMMISSION MINUTES
May 15, 2012
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M. ORDINANCE(S) SECOND READING PUBLIC HEARING(S)
1:. An Ordinance relating to the City's Historic Preservation Board, amending
Section 20-6.1(D)(4)(a)l and iii; changing the number of members required to
constitute a quorum from five members to three members.
3/5 (City Manager-Planning & Zoning)
The public hearing was opened and Sharon McCain spoke in support of this ordinance.
With no further speakers the public hearing was closed:
Moved by Mayor Stoddard, seconded by COl11missiOner"'Je~;tnan, the motion to
approve Ordinance No. 06-12-2122 relating tp the. City's Historic Pr~servation Board, amending
Section 20-6.1(D)(4)(a)l and iii, passed by a 4-1~pte: '.
Yea: .. Commission;~~:8~~riS
. 'Commissioner WeI$h
i~~;!~~~i~e~~eWrij~o
Nay::v> Vi<A;;,Mayor Li~qlXEW
An ()rd~i:~c:~'~ending t~:';dbf 'i:'~iC()d~Of Ordinances, Article I, Section
2-2.1(G)f2), to authOlize the M~y6r to participate in the discussion and debate
of all issJ~i~;~';> A;;;}Y,;i~: ,if;}!i, (Commissioner Welsh)
3·/ 5r:.·; i •....... ;........ '.' .., . ·,.ii. ,;i.;·' , "';;W'i'!;; =!.L=:!..' > ';( ;:: :~fl;;;:~;;/ ;;" ,;,:c<~>
'. .'. "',2/';Xi;i;;'ii,iii',ii.;i;{L;; iii
The public he<lril1g was Qpened and cl6sed with no speakers.
Moved by commis~i;~~~yvel~h,se~onded by Commissioner Harris, the motion to
approve Ordinance No. 07-12-2i+~3 amending the South Miami Code of Ordinances, Article I,
Section 2-2.1(G)(2)] passed by iji5~-0 vote:
,.-;/; /""/'.,'''. ~.:~" ,
Yea:
Nay:
N. ORDINANCE(S) FIRST READING
CITY COMMISSION MINUTES
May 15, 2012
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
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3. An Ordinance amending the Future Land Use Map of the South Miami
Comprehensive Plan by changing the future land use map category from Multi-
Family Residential (Four Story) to Low Density Multiple-Family Residential
(Two Story) for an area identified as the Lee Park Condominiums located
within the block bounded on the north by SW 68 Street, on the east by SW 59
Place, on the south by SW 69 Street and on west by SW 62 Avenue including
properties more specifically legally describeci'ln' Section 1 of this ordinance.
4/5 (City Mari~gef:Planning & Zoning)
Brimo presented this item and the com~Js~f6.~J';d'i~2~sse~ the pros and cons of the
proposed ordinance with staff. The Planning BQi~4~by majorit\rvPt~ recommended amending
/.>/f:?l;~\fP' -~;. " the City's land use categories, eliminating th,;; Jor'y designation. In addition, the Board made a
motion recommending denial of the propose': D,~w" land use category ..
"F<~2~;;;:"
"':.c
Moved by Mayor Stoddard, s~:~~nded by C6ri)10).is$JB~€rIHarris, the mbtion to approve
this Ordinance amending the Future.l~~Q?yse Map onb:~;;s'&~th Miami Comprehensive Plan by
changing the future land use map cat~~RrYifail~d by a ldi~iy()te:
~~'~missi~nervvelsh' .' Ye~:" '""
Nay.:," >}/:' corrirrilssionerA~rii§i"
";<1:;':1" Co m rriission~rNewrri~K'·.
",' Vice Mayor pebman .::.l', {VI yor Stoddard >, ::'i:itl;:r;:c::;::<;':«;'i
An Ordiriance3fthe Mayor~hdCity Commission of the City of South Miami
Florida, 'amendihg:r'the Future Land Use Map of the South Miami
Comprehensive. Planhythanging the future land use map category from Multi-
'Family Residential (Fo~;/Story) to Low Density Multiple-Family Residential
(Two Story) for-properties identified as the Red Road Apartments located at
and specificallv'legally described as 6404 SW 57 Avenue (Folio No. 09-4025-
015-0010)and'6504 SW 57 Avenue (Folio No. 09-4025-015-0020).
4/5 (City Manager-Planning & Zoning)
16 Mr. Brimo presented this item and the Commission discussed the proposed change with
17 staff. The Planning Board by majority vote recommended amending the City's land use
18 categories eliminating the story designation. The Board also recommended denial of the
19 proposed "new" land use category.
20
CITY COMMISSION MINUTES
May 15, 2012
5
1 Moved by Commissioner Newman, seconded by Mayor Stoddard, the motion to
2 approve an Ordinance amending the Future Land Use Map of the South Miami Comprehensive
3 Plan by changing the future land use map category from Multi-Family Residential (Four Story) to
4 Low Density Multiple-Family Residential (Two Story) for properties identified as the Red Road
5 Apartments, failed by a 2 -3 vote:
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Yea:
Nay:
Commissioner Welsh
Commissioner Newman
Commissioner Harris
Vice Mayor Liebman
Mayor Stoddard:
5. An Ordinance of the Mayor and:Cit\eCommissidt1ofthe City of South Miami
Florida, amending the FutlJrei:JiLand Use Mal:><' of the South Miami
Comprehensive Plan by chanidhfNhe future land use marj',category from Multi-
Family Residential (Four Storyf'fd Low Density Multip'i~~Family Residential
(Two Story) for properties identifie'tlastheSouth Miami Gardens Apartments
located at 5949 SW(6Stl1\iStreet (Folio# 09..,4025-063-0010)' and 5961 SW 68th
Street (Folio # 09-4025?Q6~~0020).
4!5";;fi[$HCityM<anager-Planning & Zoning)
END OF UNFINISHED BUSrNESS'\;;::)f;: ~:';>.
/ .,,:'.:,: ·"·)X'>; -: "".; ". ..;i./':'·!;~,';:~/, , ... : .. : •••••.. ;~~ •. ;:.~., ..• /;.,; •••.. ;,,; •.••••.• " .",; ,.~." '\::.:f! ' <l/};;X):,:i}-"" ,</;';'>~f:?fi>'" :", .:,;::t.. ',;;./?k,;, //t"'X~f:i? .... "<>;J.!.::~~»
Mr. Brimo ('Br~sented~5i~ item.;f.~'·;;"Xith previo,ys items, the Planning Board
recommended amendi'~~!the City~i:r'and use Cqt~;~ories eliminating the story designation. Also,
the Board madea motioh';(~comrn"~Hgingdenial'Qi:the proposed "new" land use category.
:, :' });;; ::/}:jij':;iS?Si;fl{;~~;»"
<MbvedbyMClYOI"Stoddard,second~tlctiYConlh,issioner Welsh, the motion to approve
an Ordil1~nce amending tW~Futur~ta;qd Use M~IY~f the South Miami Comprehensive Plan by
changing the future land u,se:,map cat~g9r:y from Multi-Family Residential (Four Story) to Low
Density Multiple-Family Residential (Twd,'~tory) for properties identified as the South Miami
Gardens Apartmepts located at5949 SW 68th Street, failed by a 2 -3 vote:
Nay:
O. CONSENT AGENDA
Vice Mayor Liebman
Mayor Stoddard
Commissioner Harris
Commissioner Welsh
Commissioner Newman
7. A Resolution relating to budget; authorizing a transfer of $5,000 from account
CITY COMMISSION MINUTES
May 15, 2012
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No. 301.2000.519.6450, Capital Improvement Outlay and Capital Lease,
settlements to account No. 301.2000.519.6440, Capital Improvements
Machinery and Equipment Vehicles.
3/5 (City Manager-Finance)
2 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to approve
3 Resolution No. 105-12-13662 authorizing a transfer of $5,000 from account No.
4 301.2000.519.6450, passed by a 5 -0 vote:
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Yea:
Nay:
8.
Commissioner Harri$:.
Commissioner W~I~h
Commissioneri\lewman
Vice Mi;lyc;>r Liebman
Mayor;S~~cJdard
None
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Resolution No. 106l~~-;~~663 authoriii5~.t~~'~ity Manager to extend the audit
contract with the audtt(!rnif~~,~eefe, McCilllClugh & CO. LLP., for one additional
year, for a total of thr~'~/~pn~i;~ij!i,\l,~ years.;.i ..
Moved b~:~g~~;1~~~ager-Fi~~;"~~)W / :;:~~~~r::r;iS' the motion to approve
Resolution No. 106-12~i3663 aut anager to extend the audit contract with
the audit firm of Keefe,Mt~lllloy F ne additional year, for a total of three
consecutiv~y~ars, passedb\?a(
.. ., ";'/'~,)~.· •... L,.:~" ":'<\;':",", '.'
Ye~:· ...
':""d':';:>. 'f:'!:;,\~ommissib ~r Harris
·6ommissioner Welsh :.,':,:,,",",.
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
10. A Resoluti()n authorizing the City Manager to execute an Intergovernmental
Agreement to perform Traffic Engineering Functions (AGREEMENT) between
the City of South Miami (CITY) and Miami-Dade County (COUNTY), to assume
the installation and maintenance responsibilities of five speed tables located
within the Pinecrest Villas Neighborhood.
CITY COMMISSION MINUTES
May 15, 2012
3/5 (City Manager-Public Works)
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1 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to approve
2 Resolution no. 107-12-13664 authorizing the City Manager to execute an Intergovernmental
3 Agreement to perform Traffic Engineering Functions between the City of South Miami and
4 Miami-Dade County to assume the installation and maintenance responsibilities of five speed
5 tables located within the Pinecrest Villas Neighborhood, passed by a 5 -0 vote:
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Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman.
Vice Mayor Liebma~3:
/ ' /
Mayor Stodd(ard ,,/
None
11. A Resolution authorizing th~>·Gi~Y.Manager to purchas~Olle 2012 automated
sideloading garbage truck frorii~i{4~Jleral .@£y1C Truck Sale~(!Jhrough Florida
Sheriff's Contract :ft+l;-i9-9097 inlH;¢:~m:Q~ht of $267,409.0(1.and charging
account No. 301-1720-534.,.6430.";'/";<';/
3/5 (City Manag~i;'PlJ61IQ orks)";
Moved by Mayor S'9~dard, seC~~~~d':y CO"1g:.]~!O~~~<~~[,jS' the motion to approve
Resolution no. 108-12-:13665alJt.Qorizing th¢:iC;itY£y1~Ha~~f:tRB~rcli'~se one 2012 automated
sideloading garbage truck from GE!h~ral GMC:']r:gf~ig~les, p:a~sed by a 5 -0 vote:
Yea:
Nay:
'<'(EOmmis:i~~~r Harris
"C6fu:fuissiori;~'~;Welsh
Coriifui~Mone?Newman
, . Vice MayotLiebman
>M<}yor Stoddard
12. A Resolution authorizing the transfer of $2,574.31 from account number 001-
1330-513.:-4510,Liability Insurance, to account number 001-1330-513-2510,
UnemploymentCompensation for $2,574.31.
3/5 (City Manager-Human Resources)
17 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to approve
18 Resolution no. 109-12-13666 authorizing the transfer of $2,574.31 from account number 001-
19 1330-513-4510 to account number 001-1330-513-2510, passed by a 5 -0 vote:
20
Yea:
CITY COMMISSION MINUTES
May 15, 2012
Commissioner Harris
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Nay:
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
13. A Resolution Support Expansion of Emergency Planning Zones around Nuclear
Power Reactors.
3/5 (MayorStOqdard)
Moved by Mayor Stoddard, seconded by COTl11issioner8~rris, the motion to approve
Resolution no. 110-12-13667 Support Expansion,pf.Emergency Plat1ni/1g Zones around Nuclear
Power Reactors, passed by a 5 -0 vote:
commi:s;I~~~rHarris Yea:
... Commission~fWelsh::
;·;;v}~~!l}g'issioner N~~~an
~i~eryl~yor Liebman>,· M~yo~StOcJ~.JClrd
A R~s8mtion appo'inting a membep:·to se~J&~(:)n the South Miami Community
RedeJ~I(mment Agency (SMCRAI Board for a two-year term ending May 3,
2014. . .i ..•.. 3/5 (City
tbmmissi 0 riyt:; ..... ·"it.if;}!., ..
"1lfe commis":i~~:!""lad anoPRert~~!~;i~' discuss the two choices provided in the
resolution.
Moved by Commissioner Newman, seconded by Commissioner Harris, the motion to
approve Resolution no .. 112-12-:-13669 re-appointing Denise Covington to serve on the South
Miami Community Redevelopment Agency. passed by a 4 -1 vote:
Yea:
Nay:
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Mayor Stoddard
Vice Mayor Liebman
15. A Resolution censuring Commissioner Robert Welsh due to his interference
CITY COMMISSION MINUTES
May 15, 2012
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with the administrative services of the City and his persistent interference with
the City's financial affairs. 3/5
(Commissioner Newman)
Commissioner Newman withdrew this item from the agenda.
6. A Resolution authorizing the City Manager to purchase one 2012, E350 -15
passenger van for Parks and Recreation from Don Reid Ford, Inc., through the
Florida Sheriffs Contract. #11-19-0907, for>atotal amount not to exceed
$26,000.00 and charging Account No. 301-.·2000-519-6440.
3/5 (City Manager-Parks & RecreaH8i1)
The Commission discussed this item anqi~t~'ffprovided fur~her clarification.
Moved by Commissioner Welsh, seco~~~~,:py Commissioner Harris/the motion to
approve Resolution no. 111-12-1366&authorizingth~qtyl\l1~rl~ger to purchas~qne 15
4::,'.:[.·. .. .. :'.:. '.
passenger van for Parks and Recreatiqnfrom Don Reid FOrd, Inc., passed by a 5:" 0 vote:
R.
Yea: 1~€fllJ~~tQ:n;~f,;~arriS " .
Commissiorier:~Welsh
ContIT1'issionedr~;t~Wffian
Vice M~~Rr/tt~'g:~ a ~i'{i!2!Jf:i;;'i'
Mayor StQ~dard
,None
16;" An Ordinance establishing a moratorium on multifamily development in excess
of three units within the' City of South Miami, pending the completion of
appropriate studies of concerning absorption and vacancy rates as well as
trarl~portation, '. recreation and open space concurrency, accessibility for
emergency an&public service vehicular traffic, the adequacy of drainage
facilities, and the impact on the availability of water and wastewater
facilities; providing for exemptions, procedures, judicial review and a specific
time limit, as well as other ancillary maters.
3/5 (City Commission-Res. No. 69-12-13626)
17 Mr. Brimo presented this item, saying that he believes that we should move forward
18 with the proposed studies; however, moratoriums tend to bring a lot of emotions to the surface
19 for both the proponents and for the opponents.
CITY COMMISSION MINUTES
May 15, 2012
10
1 The public hearing was opened and closed at this time with no speakers.
2
3 The Commission discussed the proposed ordinance with the majority deciding not to
4 support it, but giving direction to staff to go forward with the studies. Dr. Mirabile said that he
5 will be back before the Commission with regard to the allocation of monies for the studies and
6 with the RFP for the Commission to establish the priorities.
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Moved by Mayor Stoddard, seconded by commissioner~ewman, the motion to
approve an Ordinance establishing a moratorium on multif?rn'iJy>development in excess of
three units within the City of South Miami, failed by a~i,;Z,~~~Qt~:
/,,/,.;.; ':>i)i ~ <','
S.
Yea:
Nay:
/<:Cf;, ~~I:Jf;i/
Commissioner:ldarris /::'!:f<Xt>;~:f/'
Commi,~;§ji~,DJ~f' Welsh
Commis~JBt!~r Newman
Vice May6(i'5~lgbman /'
Mayor Stodd~tq;{, <~,;//;
',<,)/
ORDINANCE(S) FIRST READIN(J~~BNTID)/'
17.
., , , '
An Ordinance amendin~;!~~ction<~628{90f the~and Development Code titled
Special Exc~pHc:)ns within t:heT.O.DJ:l;yalst'iict, in6rder to, among other things,
include the foWdwing; a definitibri/ ofsb~cial exception and Large Scale
Development; ptdvisions ana conditions for review and approval; deleting
minimum lot area;;P}oviding for perpetual maintenance; and providing for the
';~*piration al1a;e)(te~~rdh8f:approvals\
3/5" (City IVIClnag;er-Planh,hg&Zoning)
I'v1r:~f;imo presented the iteri,.\
\ "','''',
Mayorii~dcJard referred to Section (I) (1) (b) on page 5, line 34 of the ordinance,
providing for approval of a sit~'clnd development plan by multiple boards. The Commission
agreed to delete the. Planni t1 g;Board, leaving the approval up to the ERPB and the City
Commission only.
24 Moved by Commissioner Newman, seconded by Commissioner Welsh to amend page 5,
25 line 34 of the ordinance by striking "the Planning Board". The motion to amend passed by a 5-0
26 vote.
27
28 Mayor Stoddard then referred to subsection (3) (a) on page 6, lines 29-30 with language
29 providing that "The City shall have the right to enter the land to effectuate the cure". The
CITY COMMISSION MINUTES
May 15, 2012
11
1 Mayor then moved to have staff revising the ordinance so that this language be replaced with
2 language describing the magistrate procedure.
3
4 Moved by Mayor Stoddard to add language providing that this ordinance shall apply to
5 those projects that commence the plan review process with the Planning and Zoning
6 Department on or after May 16, 2012. Seconded by Commissioner Welsh, the motion passed by
7 a 5-0 vote.
8
9 Moved by Mayor Stoddard, seconded by CommissioneJ>Newman, the motion to
10 approved as amended an Ordinance amending Section20; .. 8.~()f the Land Development Code
11 titled Special Exceptions within the T.O.D.D. district, passed b\l.a!). -0 vote:
12
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16
17
18
19
20
21
22
23
Yea:
Nay:
CommisSibher' Harris
CommissiOner Welsh
Commissi6ner Newman
. Vice MayorEl~~J11arr;' .•.•.•..
. Mayor Stoddard': ..•... ' .. "
Non~fJ;;; ..
A ResolutionauthoriZi~g~~ih~j~'i;~~~~~hager~o(hsbUrSe the sum of $11,699.00
to DaslfDdot~nd Closer S~~vice I ",6t,the instMI~tion of two 2 automatic
dooi'eri€losur~~ii,for the Noft'J:h.ifi" ast~ntrahce to City Hall building to be
";':".("> ',}, ','; (.;.':. ';y>,f:",;",.::::;;!y ',.'
ADA complaint and charging tfiis;disbursement to account 114-3800-545-3450.
3!5';(crity Maiia'ger7Public W6'rks)
Tl1iSitem waSJ110\!edt6:f~~/end Of1h~j'ag;~~~ in order to allow staff to provide further
backup and clarificatior15/; '. '.sf'·;
Moved by Commissionff,Welsh,seGonded by Vice Mayor Liebman, the motion to
approve Resolution,no. 113-12'-:~3670 authorizing the City Manager to disburse the sum of
$11,699.00 to DashQ90r and clqser Service, Inc. for the installation of two (2) automatic door
enclosures for the Nori:handE~:stentrance to City Hall building, passed by a 5 -0 vote:
Yea:
Nay:
CITY COMMISSION MINUTES
May 15, 2012
Commissioner Harris
Commissioner Welsh
Commissioner Newman
Vice Mayor Liebman
Mayor Stoddard
None
12
1
2
3
4
T. ADJOURNMENT
Attest
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES
May 15, 2012
Approved
Philip K. Sto,ddard
Mayor
13
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
To: Honorable Mayor and City Commission
Date: May 15,2012 rrW
From: Hector Mirabile, Ph.D., City Manager F,. .•....
Re: Manager's Report
The City of South Miami is currently working with the Florida League of Cities in conjunction with all
the Cities within Miami-Dade County to renegotiate the Interlocal Agreement for the distribution, use,
and reporting of charter county transit system surtax proceeds levied by Miami-Dade County. The city
originally executed an agreement in 2003 which was superseded by a 2007 city approved interlocal
agreement, which like all Cities under the 2007 interlocal agreement, is due to expired in July of this
year. Some of the major changes being requested by the league, and ultimately by all existing Cities is
the elimination of the direct transit 20% and maintenance of efforts (MOE) requirements, revising the
auditing procedure requirements, and the most favored nations clause for any newly executed interlocal
agreements with any newly incorporated cities.
The half-penny tax surcharge provides the City with approximately $300,000 of annual revenues which
helps the City in maintaining and improving the City's transportation infrastructure.
The following are the accomplishments for the period ending May 15,2012:
i. Accomplishment.
a. New IT IDC successes:
i. Rebuilt and configured 4 desktops.
11. Rebuilt, configured and installed 7 laptops.
1Il. Organized and attended OSSI training Tuesday -Thursday.
iv. IT assisted in the OSSI Go Live ofMCT and CAD.
City Manager's Report to the Commission for May 15, 2012
v. IT coordinated and set up OSSI training for the next two weeks.
VI. IT coordinated the installation of the GPS systems (41). We are currently
troubleshooting issues with 1 system and it is believed to be a hardware issue.
VB. IT installed and tested Mobile Field Reporting on 41 laptops.
Vlll. IT installed and configured 4 cables for the KVM switch in the server room.
ix. IT setup procedure and 12 thumb drives for Mobile communications terminal mobile
update ( MUpdate).
x. IT moved the City's domain to GoDaddy along with all DNS control. This will
allow us to directly add or remove records whenever changes are made to the
domain without having to depend on third party vendors to make those changes.
xi. IT had an issue this week with the roof leaks over the server room. All equipment
was covered until the roof was repaired. No damage was sustained.
xii. IT will be moving CRA to Mobley this week.
xlii.
May 1 sl through May 11 Ih
Total Hours: 81
Total Tickets: 67 (excluding projects)
b. Finance:
ii. On May 15,2012, the auditing fiml is scheduled to present the Comprehensive
Annual Financial Report (CAFR) before the Mayor and Commission.
m. Finance continues working on completing calculations for the possibility of
annexation.
iv. Finance continues working on the importing of the general ledger transactions
into the accounting system.
v. Finance continues collecting and preparing the budget for FY 2013. Finance
presented the first DRAFT of the FY 2013 Budget to the City Manager.
Currently the CFO is working with the City Manager on reviewing the department
submitted budgets.
vi. Finance, on a daily basis, continues evaluating the new ONESolution Finance
system and reporting to SunGard any issues. Finance is in direct communication
with each department and providing contestant support.
City Manager's Report to the Commission for May 15,2012
vii. Finance prepared and submitted the data file for transmission to the City's
Collections agency for all outstanding accounts related to False Alarms and
Excess trash fees.
viii. Finance is currently in the process of completing the financial monthly report for
April 2012. The implementation of the new payroll system has altered the
recording of certain payroll transactions which finance is working through.
c. Grants and Sustainable Initiatives:
t Miami-Dade County approved scope change request for the Safe Neighborhood
Park grant for the Murray Park Community Pool, extending the project to
September 30, 2012 and reallocating $37,408.50 for design.
ii. Coordinated with Special Events Coordinator to host an event at Paciencia Park
on June 1,2012, where the City will plant ten trees donated by Miami-Dade
County using funds raised from the Taste of the Town and Talk of the Town
events.
iii. Submitted monthly report for FY 2008 General Obligation Bond Program,
Building Better Communities monthly report for the Water Distribution System.
IV. Submitted Certificate of Participation fonTI for the Bureau of Justice Assistance
(BJA) Edward Byrne Memorial Justice Assistance Grant (JAG) Program to
receive funding in the amount of $2,561.00 in FY 2013.
v. Grant applications under consideration:
• Miami-Dade County, General Obligation Bond Program, Building Better
Communities for water and sewer connection projects.
d. Central Services:
i. Murray Park Community Pool: Met with Di Pompeo Construction, the selected
contractor for the design/build contract, to refine and complete the design concept
for final submission to the Commission for approval. The design concept is
expected on or before Friday, May 18 th •
ii.M~I1agemenj pf Soccer Programs RFP: A mandatory pre-piflll1cetirigwtls held
on Thut'sday, ,May )r'd at South Miami Park. The meeting WaS atteildedby four
COffipal\ies.QllFriday, May 111h the bid closed; three (3) proposa.1swere'xeceived
and will be evaluated by an Evaluation Selection Committee. The committee,
approved by the City Manager, will consist of Parks and Recreation professionals
from the Village of Pinecrest, Key Biscayne, City of Miami, and South Miami.
City Manager's Report to the Commission for May 15,2012
iii. The Central Services "Solicitations/Bid Postings" web page was revised to
include the City's policy of following Miami-Dade County's Cone of Silence
Ordinance No. 98-106. The Cone of Silence prohibits any communication
regarding a particular RFP, RFQ, or bid solicitation after they are advertised. The
Cone of Silence is designed to protect the professional integrity of the
procurement process by shielding it from undue influences prior to the
recommendation of contract award.
iv.Lobbying Services RFP: The RFP was advertised on May 14,2012. The closing
date is June 1, 2012. The current lobbyist contract expires on June 30, 2012
which ensures that the City is represented through the current legislative session.
v. The Inventory and Valuation Services RFP was developed. The purpose of the
RFP is to solicit proposals for Inventory and Valuation Services to conform to the
requirements of GASB 34 as it pertains to reporting requirements and
depreciation. The RFP is currently under review by the City Attorney.
vi. Central Services organized pick-ups with propertyroom.com, the City'S
designated surplus vendor, for the surplus items approved at the previous
Commission meeting.
vii. Solicited a quotation for Parks from the Florida Sheriffs Contract for an
E350 Passenger Van. The item is on the Agenda for the May 15 th Commission
meeting.
Vlll. "Invitation to Quote" An ITQ was issued for the Police Department for the
replacement and installation of carpet. A vendor walk-throu~h is scheduled
Thursday, May 1 i h at 2:00 PM. Quotes are due Friday, May 2St I. Worked with
Capital Improvements to develop an ITQ for Drainage Improvements at
Alleyway. ITQ's completed for Parks; Practice sets for football and cheerleading.
The Invitation to quote process formalizes procurements that do not meet the
$25K threshold for RFP's.
ix.IT Support: Conducted market research for a competitive source for a required
security software program, Trend Micro. The State of Florida contract for
software and hardware was found to be competitive, provides savings and
maintenance support.
x. Staff continues to assist departments as they interface with the OneSolution
module for issuing requisitions, purchase orders and entering vendor registration
information.
xi. The Purchasing Ordinance review is continuing by the staff and City Attorney.
The review will verify that the necessary procedures for implementing the
purchasing ordinance are without conflict of the City's charter or Florida State
Statute.
City Manager's Report to the Commission for May 15, 2012
e. Police:
Uniform Patrol Division
1. Total of 22 arrests: 7 felonies, 15 misdemeanors, and served 3 warrants
11. Of those 22 arrests, 7 were narcotics related:
m. On May 1st, the Uniform Patrol Division and Communication both launched and
went "live" with the newly acquired ossr CAD and MCT systems.
iv. On May 1st, all Uniform Patrol marked police vehicles were equipped with GPS
(AVL) to enhance officer safety and improve computer aided dispatching with
prompt response times.
v. On Friday, May 4th, the Uniform Patrol Division held an FTO meeting to train
and discuss the programs accomplishment, goals, and objectives. The meeting
was a success and proved vital to achieve a clear direction towards the
department's accreditation mission.
vi. On Saturday, May 05, the Uniform Patrol Division conducted its second "Dur
Saturation Patrol" of the year. The operation consisted of 5 members of the
Uniform Patrol Division. A total of 24 traffic citations were issued and 3 arrests
were made, 2 for DUr and 1 for grand theft auto.
vii. On Monday, May 7th, the Uniform Patrol Division's commander and the senior
training officer met with Sunset Place security director to prepare and organize a
mandated police emergency response plan. A training course has been tentatively
scheduled for early June.
Criminal Investigations Division
CID Report April 30, 2012-May 13,2012
i. Conducted an ongoing hit & run investigation (CS#1201397A) of a UM student
which was struck by a motor vehicle at S. Dixie Hwy and SW 57 Ave. Since the
initial report on April 27,2012, the subject vehicle has been identified along with
the driver. The vehicle is currently in the custody of SMPD and the subject has an
outstanding arrest warrant for his capture.
it On May 2, 2012, at 5929 SW 67 St., SMPD, with the assistance ofCGPD SWAT
Unit, served a search warrant pursuant to an ongoing narcotics investigation.
Recovered on the scene were 149 Crack Cocaine Rocks, 23 Baggies of Marijuana,
13 Baggies of Powder Cocaine and 1 Handgun. Total value of the recovered
narcotics is $3,355.00.
City Manager's Report to the Commission for May 15,2012
Support Services Division
Accreditation Unit
i. Monthly inspections completed;
ii. Monthly vehicle inspections completed;
iii. Monthly Gas Mask inspections completed;
IV. Accreditation at 76% compliant;
v. Change of Property Custodian Audits continuing;
vi. Annual and Quarterly Audits to be completed / continuing;
Vll. Uniform and vehicle inspection exercise conducted with afternoon, day, and night
shifts;
viii. Transmissions May 2012 completed;
IX. Rap Sheet May 2012 emailed;
X. Mini Mock Exercise planned, dates pending;
Xl. Building and facility work continues;
XII. Property room, garage work completed;
Xlll. Global Audit continues;
xiv. PPO audit completed, missing evaluations in process;
xv. Employee annual audit completed, missing evaluations in process
XVI. Policy lS.11 In approved
XVll. Property lockers installed
XVlll. Property lockers policy updates written
XIX. Accreditation Manager Selected as Backup Property Custodian, training III
process 10 Hours
XX. Accreditation Managcr Selected as Backup Records Custodian, training in process
10 Hours
City Manager's Report to the Commission for May 15,2012
xxi. Accreditation Manager Selected as Backup Fleet Manager, training in process 10
Hours
xxii. Accreditation Manager Selected as UASI Representative
xxiii. Accreditation Manager Selected as Backup Quartermaster Supervisor, training in
process (10 Hours)
XXIV i Accreditation Manager Selected as OSSI Trainer
XXv. aSSI Train the Trainer training in process (64 Hours)
Communications Division
1. All Computer Aided Dispatch (CAD) End User training on the new OSSI
software application was scheduled and completed.
ii. The CAD went live May 2, 2012, using the new OSSI system.
Parking Enforcement Division
L, The Parking Enforcement Unit issued a total of 2,616 citations from the time
period of April 30th thru May 13th.
it There were 4 citations issued for trucks unlawfully parked or willfully obstructing
traffic.
Chief Coordinating Office:
Code Enforcement Division
Apr 27 -May 11,2012
1. City Website: Actively conducting research in collaboration with IDC of other
municipalities' websites to submit viable options to the City Manager.
ii. Continued to work with the University of Miami's Transportation Department to
evaluate the possibility of expanding U of M's student shuttle stops throughout
the city. The request along with a required map denoting the recommended stops
was submitted for consideration and it is pending review by the U ofM's Student
Affair Council.
iiL As a continuation of the meetings with the Miami-Dade County's (MDC) GIS IT
Department, met with MDC's Property Appraisals GIS Department to review and
coordinated the services they have available for the City. This meeting was
attended by staff from Planning & Zoning, the City'S Chief Coordinating Officer
for the City Manager, and IDC.
City Manager's Report to the Commission for May 15,2012
IV; Continued to work on the Enterprise Resource Planning (ERP) in collaboration
with the IDC Department. Developing departmental processes/outlines for: Code,
Building and Planning & Zoning Departments.
v. OneSolution Community Development Modules: coordinated, scheduled, and
facilitated the various business process analysis sessions between Sungard's
Business Analyst Marisa Bievir, IDC, and city staff. The sessions ran for 3 entire
days and included the Building Department, Special Events, Land, Code, P/W's,
and partially the Finance Department.
vi.. GIS: Continued to work with IDC staff and Miami-Dade County's GIS, Planning
& Zoning, and Property Appraisal Departments to identify and address the City's
geographical/mapping needs. Continued the GIS map data project to
systematically validate all city addresses; 25 out of 27 maps were updated and
validated.
vi!. Coordinated and revised the previously produced report of all businesses on
Sunset Drive to include 73 Street.
Vlll. Met with the CRA's representative, James McCants to review the possibility of
starting a Madison Square Farmer's Market. This is pending the eRA's
attorney's review.
Code Enforcement
1. During the period of April 27 through May 11, 2012, this division collected
and/or was instrumental in the collection of $32,792.14 in revenues as follows:
BTR New/Renewals
False Alarms
Excess Trash
Fines/Liens Payoff
Lien Searches
TOTAL REVENUE
$ 8,379.69
$ 1,677.60
$ 1,980.00
$19,779.85
$ 975.00
$32,792.14
it Ensured the Market Company's new Sunset Shops Farmer's Market vendors are
in full compliance with the city's code; the Market Company as well as all the
independent vendors with kiosks applied and received the required Business Tax
Receipts (BTRs).
iii. Continued to conduct shopping cart removal sweeps throughout the city.
iv. Business License Section: Continued the Annual Business licenses and certificate
of use renewals, pertinent inspections and the issuance of late penalties/fines.
v. During this period, the city was "hit" with 15 new graffiti "tags" which were
promptly addressed. CE continues to collaborate with police and property owners
to promptly address this issue to continue to deter this criminal activity.
City Manager's Report to the Commission for May 15,2012
VI. Six (6) business accounts were closed and seven (7) transferred.
vii. CE received and reviewed 54 new business (BTR) applications; processed,
printed, and 47 business licenses (BTRs), the remaining 7 BTR's rollover to the
next reporting period. New business applications are a direct result of proactive
field inspections; 67 inspections were conducted during this period.
viii. 69 building permits were reviewed and returned in a timely manner; within 1 or 2
days.
ix. CE reviewed, verified, and returned five (5) permits for the ERPB in a timely
manner; within 1 or 2 days.
x. CE received and responded to 24 citizen complaints within 24 hours. Fifty-six
(56) proactive field inspections were conducted during this period.
XI. CE issued 30 courtesy notices; 7 notices of civil infractions with fines; and
removed 25 snipe/illegal signs from the City's right-of-ways, and successfully
closed 33 cases:
a. Snipe/illegal signs are signs placed/stuck on the city's right of ways advertising a
variety of things such as homes for sale, classes, etc.
b. The 33 closed cases include courtesy cases complied with and fines paid for.
Xll. Continued removal of small graffiti notices from throughout downtown with
biodegradable product.
xiiL Continued to work in collaboration with the Finance and Public Works
departments to address the handling of outstanding excess garbage and false
alarm cases; 6 excess trash and 4 false alarm cases were mitigated and resolved.
The city collected a total of $3,657.76 for these cases.
xiv. Conducted 14 new lien searches.
Special Events Coordination
1. Finalized the Special Event Application for Team FootWorks for the 2012
Twilight 5K Run/Walk to be held on Sunday, June 3, 2012.
11; Finalized a Cinco de Mayo celebration application. The event was successfully
held on Saturday, May 51
,\ 2012, at Bougainvillea's Old Fashion Tavern.
iH. A grand dedication Ceremony for the Gibson-Bethel Community Center was held
on Thursday, May 3, 2012. Both families were in attendance along with 60+
supporters. A special thanks to the South Miami Middle School Jazz Band, Miami
Strings Project, and the Parks & Recreation Department who purchased the
mounted plaques.
City Manager's Report to the Commission for May 15,2012
iv. Arbor Day event was successfully held on Friday, April, 27, 2012, at Fuchs Park.
A special thanks to the Chamber South, Mary Scott Russell, President, for the
donation of refreshments, and to Ms. Laura Reynolds, Executive Director of the
Tropical Audubon Society for the donation of five (S) trees.
v. Processed and finalized a special event permit for the Fellowship Church for a
Mother's Day celebration held on Sunday, May 13,2012.
Vl. Processed and finalized a special event permit for Fresh Dash for a charity event
held on Friday, May 11,2012.
vii. Processing a special event application for Larkin Hospital for a Health fair to be
held on SW 70TH Street between 61 Avenue and 62 Avenue, including SW 61
Court, on June 23 rd , 2012. This application is scheduled for the June Sth, 2012,
City Commission agenda.
viii. Processing a special event with Jennifer Korth, Grant & Sustainable Initiatives
Administrator, for a tree planting event which will be held on Friday, June 1,
2012, at Padencia Park from 10:00 a.m.-12:00 p.m. Donated trees will be
provided by the Community Image Advisory Board, the Parks Foundation and the
Tropical Audubon Society.
ix.. Processed three (4) Garage Sale Permits for the weekend of May 5 & 6, 2012.
x. Developed a "Volunteering" pamphlet for information to be distributed to the
community and transferred project to the Human Resources department to
implement and manage the program.
Professional Development
1. The City of South Miami Run Team is officially participating during the SMH
Twilight SK Run and Fitness Walk scheduled for June 3, 2012, at 7pm; IS staff
members are already signed up.
ii; Continued to coordinate the training for Jackie Dye and Jenny HelTera, the 2 new
reception office support staff to ensure full utilization of these 2 staff members.
This training will provide Jackie and Jenny the tools to assist staff with property
research and data entry.
f. Human Resources:
1. We are actively recruiting for the South Miami Police Department's Reserve
Police Officer Program. Only certified officers are eligible for this position.
Applicants must submit the City Application with copies of all certifications to
the Human Resources Office. Recruitment will continue until further notice.
ii. Thank you to all employees who came out to our Employee Appreciation Event.
It was a huge success thanks to your participation.
City Manager's Report to the Commission for May 15,2012
iii. Come join "Team South Miami" for the 5k Twilight Run and Fitness Walk
Family event on June 3, 2012. Please contact Human Resources to sign up.
South Miami Employees are eligible for a registration discount.
iv. A congratulation to the South Miami Weight Watcher's at Work group. We lost a
total of 158 lbs during the first 12-week cycle! Prizes were awarded to Lisa King
-most pounds lost; LaTasha Nickle -greatest percentage lost; Lisa Morton -
second place pounds lost; and Lorraine Council -second place percentage lost.
It's not too late to join us, the second cycle starts Tuesday, May 15, 2012!
v, The Human Resources Department is pleased to present "Weight Watcher's at
Work" as part of the South Miami Wellness Program. The meetings are held on
Tuesdays at 12:00 p.m. in the Commission Chambers. The program is open to all
employees, residents, and friends. Please join us! Contact Human Resources
(305-668-3878) for more information.
vi. The Human Resources Department encourages all employees to join us for our
new fitness initiative as part of the South Miami Wellness Program. The group
meets every Tuesday and Thursday evening after work. Come prepared to work
out and have fun!!! Contact Human Resources (305-668-3878) for more
information.
viL The Human Resources Department is open daily from 7:00 a.m. to 6:00 p.m. and
the first and third Wednesday of the month from 7:00 a.m. to 10:30 p.m. All
employees are encouraged to come by for assistance.
g. Public Works: See Attachment A.
h. Parks and Recreation: See Attachment B.
i. ZoninglLand Development Code/Comprehensive Planning
i. The Department continues its review of the Future Land Use Map and Land
Development Code, working in conjunction with the Planning Board and the City
Attorney to provide recommended updates. The following amendments are
currently being evaluated by the Planning Department and the Planning
Board/LPA.
11. An amendment to create a new category called Neighborhood Mixed-Use, a
three-story transitional zoning district that could be applied to a transitional zone
between Mixed Use/Multi-Family and Single-Family zoning districts was
reviewed by the Planning Board at their April 24th meeting. They provided staff
with direction to amend the proposal and bring it back to the Board at a future
date.
City Manager's Report to the Commission for May 15,2012
lll. A land use amendment to change the two remaining parcels for the Madison
Square project from single-family residential to mixed use
commercial/residential. This item went before the Planning Board acting in their
capacity as the Local Planning Agency (LP A), at their April 24, 2012 meeting,
and failed to receive a favorable recommendation by a tied vote.
iv; A Future Land Use Map amendment to change the existing land use designation
for Fellowship Baptist Church and University Christian Church, from
Public/Institutional 4-story, to Religious Institution 2-story. This item is
scheduled to be heard by the Planning Board at their May 8, 2012 regular
meeting.
v. An ordinance amending the TODD district regulations that recently failed to be
adopted was sent back to the Planning Board at the request of the City
Commission. The revised version of this proposed amendment was reviewed by
the Board at their April 24, 2012 meeting, and will be coming back before the
City Commission at the May 15,2012 meeting.
vi. The Planning Department at the request of the Planning Board, is analyzing all
single family lots in the City with lot frontages less than fifty (50) feet. This
analysis is in conjunction with the request for language dealing with
nonconforming lots of record.
vii The Miami Dade Affordable Housing Foundations final parcel (lot 6), is
scheduled to be reviewed by the Planning Board for their variance request at the
May 8, 2012 meeting. This is a very small lot that will require 8 variances from
the City's land development code.
Vlll. The Planning Department is working with the Purchasing Department to develop
a Request for Proposal (RFP) to address transportation and recreation-open space
concurrency, and multifamily absorption and vacancy rates in the City. A first
draft is being finalized and will be submitted to the City Manager and Finance
Director for review. '
IX. The Planning Department continues to review and propose additional
amendments to the City's Land Development Code. These amendments will be
presented to the Planning Board at future meetings.
x. The Planning Department has been meeting with the Miami-Dade County and the
Property Appraiser's office, in conjunction with Code Enforcement and IDC to
develop coordination processes, in preparation for the implementation of the
City'S enterprise resource planning (ERP).
City Manager's Report to the Commission for May 15,2012
.j. Commission directives or issues:
I. Pension: The City is conducting negotiations with the PBA ; it held its third
session this past Friday, May 11, 2012. We are scheduled to conduct our next
session on May 21, 2012.
ii. Parking reform: No changes in status since last report.
iii. Master Park Plan: No changes in status since last report.
IV. Welcome to South Miami signs: No change in status
v. South Miami Hospital permits. See Attachment C.
VI. Annexation: No change.
vii. Murray Park Pool Project: On Monday, May 7,2012, I and staffmet with Mr.
Di Pompeo regarding design of the pool as directed by the commission and the
costs involved. The City retained a 10% of the construction dollars available as a
contingency. Mr. Di Pompeo was to provide us with a cost estimate proposal as
soon as possible. The total price for design and build is $1,404,000; where design
costs is $150,000 and construction is $1,254,000. The total dollars available are
$1,546,411 thus the remaining funds are the contingency reserve.
END OF MEMORANDUM
City Manager's Report to the Commission for May 15,2012
Public Works Attachment A
Pinecrest Villas Traffic Calming Project: A resolution is prepared for the Commission (to
be presented at tonight's meeting) authorizing the City Manager to execute an
Intergovernmental Agreement with Miami-Dade County to construct and maintain the speed
tables for the area. The construction of the traffic calming device is anticipated to begin in
July of2012.
Commerce Lane Road Resurfacing and Streetscape Project & Progress Lane Drainage
Improvements: RFP documents were reviewed by the City Attorney and Central Services.
The RFP document will be publicly advertised later this week.
Sunset Drive Median -Downtown: Miami-Dade County approved the engineering design
drawings for the project. A draft RFP is prepared to be submitted to Central Services and
City Attorney for review.
Peacock Sign Installations at All-American Park: Public Works is in the process of
procuring and installing 8 signs on roads leading to the park area. The purpose is to alert
motorists to exercise caution when driving in the area.
Mango Terrace Traffic Calming Project: Public Works is coordinating with the Clerk's
Department in scheduling an information meeting. The purpose is to discuss findings in the
updated traffic study report that was conducted in January of2012. From this meeting, Public
Works is also seeking resident feedback on the preferred traffic calming devices they would
consider for their neighborhood.
Request for ADA Title II Accessibility-Sidewalk along the east side of SW 62nd Ave
from SW 72nd St to US-l: The City and the County is communicating with FPL to discuss
easement agreements and ADA related matters.
Manor Lane Traffic Calming Project: No changes since the last report.
Citywide Drainage Improvement Phase VI: A draft version of the RFP is under review by
the City Attorney and Central Services. In this phase, engineering and construction of
infrastructure improvements are conducted for the following streets: SW 59 th Avenue from
SW 74th Street to 80th Street (Phase I) and SW 74th Terrace from SW 58th Avenue to SW
59th Avenue (Phase II).
Dante Fascell Tennis Center ADA Sidewalk Upgrade: Public Works is working with the
Park's Depm1ment in developing a scope of work and cost estimate. A draft Invitation to
Quote (lTQ) will be submitted to Central Services for review by the end of the week.
South Miami Bike Rack Initiative (Citywide): Installation activities are scheduled to begin
in the next two weeks.
City Manager's Report to the Commission for May 15,2012
.
I.
11.
Ill.
iv.
V.
VI.
vii.
Vlll.
ix.
X.
Xl.
XII.
Xlll.
XIV.
XV.
xvi.
XVll.
XVlll.
xix.
xx.
XXI.
XXll.
xxiii.
xxiv.
XXV.
xxvi.
XXVII.
XXVlll.
xxix.
xxx.
Alleyway Drainage Improvements in the vicinity of Sunset Drive and SW 58th Avenue:
The ITQ for this project is scheduled to be released for bidding later this week.
Public Works Attachment A
Candidates from the "Weed & Seed" program assisted Street and Landscape Division
crew with day-to-day maintenance activities.
"No Left Turn" sign at Sunset Drive and SW 68th Court -The City's Public Works
Department submitted an application request to Miami-Dade County Public Works
Department's Traffic Engineering Division for review and approval to install the "No
Left Tum from 7-9 am" sign on 411112012.
Swept the streets, cleaned up downtown, dump the litter cans through out the city for the
Solid Waste Division, mowed City Hall and right of ways, pressure cleaned sidewalks
downtown, and cleaned up downtown.
Mowed right of ways.
Delivered (5) new garbage containers to resident.
Performed pick up of garbage and trash routes.
Performed daily power street sweeping, please note that two sweepers were used most of
this time in order to keep up with the fallen leaves.
Performed daily clean up & watered pots downtown.
Pressure cleaned sidewalks downtown on Wednesday's.
Dumped litter cans throughout the City three times a week.
Removed fallen tree branch from 7600 SW 57 Avenue.
Cleaned storm drains after rain.
Prepared and painted handicapped spaces in front of Police Department parking area for
painting.
Removed graffiti from sidewalk with the pressure cleaner at 73 rd Street SW 5ih Court.
Picked up three (3) detour signs left behind from construction project in the CRA area.
Cleaned out canal banks at SW 56 th Street b/w 63 rd Avenue and 64 th Avenue and at 64th
Street b/w 63 rd Avenue and 64th Avenue.
Filled (0) crane holes.
Pruned tree at 6890 SW 64th Street.
Cleaned storm drains throughout the city due 10 heavy rain.
Cleaned up broken glass in front of 5900 SW 73 rd Street.
Performed repairs to all city's irrigation system.
Pruned trees in traffic circles at 66th Street SW 64 th Avenue and 74th Street Manor Lane.
Placed new mulch in planter and replaced dead plant material at City Hall main entrance.
Pruned trees in traffic circles at 69th Street SW 62 nd Court, 68 th Street SW 63 rd Avenue
and 66 th Street SW 63 rd Avenue.
Installed one (1) "No Dumping" sign at 7801 SW 58 th Avenue.
Repaired damaged sidewalk at 6843 SW 62 0d Court.
Watered traffic circle at 61 st Terrace SW 6l st Avenue.
Repaired seven (7) pot holes. Six (6) at 59 th Place SW 74th Street and one (1) at 74th
Street SW 58 th Avenue.
Sprayed Round Up at the various locations in the city.
Performed thorough cleanup of the fish pond and fed the fish at City Hall.
City Manager's Report to the Commission for May 15,2012
XXXI.
XXXll.
XXXlll.
xxxiv.
xxxv.
XXXVI.
xxxvii.
XXXVlll.
XXXIX.
xl.
xli.
xlii.
xliii.
xliv.
xlv.
xlvi.
xlvii..
xlviii.;
Serviced Irepaired (26) vehicles and heavy equipment at the Motor Pool.
Assisted Street Maintenance in the installation of bicycle bollards Downtown.
Continued Police Department project.
Identified circuit breakers in the electrical box by the Commission Chambers.
Installed 2 picture frames at the Community Center.
Replaced ceiling tile at the City Manager's office.
Relocated signs in City Hall bathrooms.
Assisted City Clerk's office to relocate election boxes.
Fixed magazine rack at City Hall.
Drilled holes on litter cans at the All American Park.
Replaced light bulbs in the elevator at Police Department.
Repaired electrical eord in the Arts and Craft room at the Community Center.
Replaced light bulbs at office in the Community Center.
Met with roofing company to commence roof replacement at the Police Department.
Replaced light bulb at ladies bathroom in City Hall.
Met with plumbing contractors for roof gutter installation at Police Department, estimate
for water heater at Community Center and pipe repair at City Manager's office.
Repaired wall and electrical outlet in janitorial closet at the Community Center.
Troubleshoot ale at the Finance Department.
City Manager's Report to the Commission for May 15,2012
Parks and Recreation Attachment B
The following are the accomplishments:
1. We began registration for Summer Camp at the Gibson Bethel Community Center. Our
target registration goal is to reach 120 applicants. The SMCRA (South Miami
Community Redevelopment Area) approved fifty (50) scholarships for residents living
within the SMCRA boundaries and reached its capacity and is no longer able to grant
scholarships until the line item is replenished. As of date, we have a total of sixty-seven
(67) registrants (including scholarship). We still have fifty-three (53) spots available for
paid applicants.
it We have a total of one hundred and thirteen (113) participants in the After-school House
Program.
iiI. On May 3, 2012, the City of South Miami honored Leroy "Spike" Gibson, the first
African-American elected official in the City who served from 1972-1986 as Vice Mayor
and as Commissioner and David D. Bethel who served the City as Commissioner from
1996-2004. Two (2) plaques were posted at the entrance of the Community Center to
commemorate these two exceptional individuals. Leroy Gibson dreamed and David D.
Bethel delivered to create what is now the Gibson-Bethel Community Center.
iv. On May 9,2012, we held an early football registration event (Food, Family and Fun) that
took place at Murray Park for football and cheerleading for the upcoming season that will
begin July 15, 2012. This event attracted over three hundred (300) people. Refreshment
and food were given with bounce houses and live entertainment.
v. On May 12, 2012, Flag football started at Palmer Park. A total of forty (40) children
registered.
VI.. On May 13, 2012, a Mother's Day breakfast party was held at the Gibson-Bethel
Community Center to honor the mothers in the Community. Refreshments, eggs, fried
fish, and many more were served. Over sixty (60) people were in attendance which was
great success.
Vll. The fitness center has one hundred and fifty three (153) members. There are twenty (20)
new participants since last year.
V111. On May 11,2012, more than eighty (80) seniors celebrated Mother's Day at the Seniors
Center. Seniors enjoyed live entertainment and give a ways that was sponsored by
CarePlus and the City of South Miami.
IX. On May 12, 2012, the seniors had a Mother's Day breakfast party at the Center. This
breakfast was sponsored by the New Beginning Church. They entertained the seniors
with their choir, and distributed gifts to the women.
City Manager's Report to the Commission for May 15,2012
x. On May 14, 2012, an HMO company, Simplicity, came in the Center to advise the
seniors about their health and conducted blood pressure and glucose screenings.
Xl. Every Monday, Wednesday, and Friday seniors are taken to Dadeland Walkers, a
walking club for senior citizens, located at Dadeland Mall.
xii. Every Thursdays and Fridays, twenty-three (23) seniors are taken to Wal-mart and
Sedano's grocery stores.
City Manager's Report to the Commission for May 15,2012
Building Department, Attachment C: South Miami Hospital Active Permits
South Miami
Hospital
Permit
Number
12-0430
12-0429
12-0416
12-0415
12-0410
12-0407
12-0401
12-0366
12-0357
12-0354
12-0343
12-0339
12-0327
12-0326
12-0325
12-0320
12-0317
12-0311
12-0310
12-0298
12-0296
12-0262
12-0253
12-0242
12-0239
12-0223
12-0222
12-0221
12-0220
12-0219
12-0214
Permit Description
Remove strobes
Low voltage Com Rect RM 271
Ught fixtures
Outlets for MAB suite 401
Main Electrical for 11-1216
Intercom
Sprinklers for 12-0042
Plumbing for 11-0852
CCTV System
Fire Alarm for 10-0818
Low Voltage-7th FI Main
Ught fixtures
Motor for 12-93
Main Electrical for 11-0854
Main Electrical for 12-0042
Nurse call for 11-0580
Electrical for 11-0852
Fire Alarm for 11-0580
Access Control for 11-0580
Main Mechanical for 12-0042
Phone & PC System
Low Voltage for 11-0580
Motor for 11-0215
Suppression system for 11-0215
Main Electrical for 12-0042
Phone & Data system 1 st
Phone & Data Education Bldg
Phone & Data 6th pavillion
Phone & Data 5th pavillion
Phone & Data 4th fl Main Bldg
Low slope for for 10-1035
Date
Issued
5/8/2012
5/8/2012
4/30/2012
4/30/2012
5/8/2012
5/1/2012
4/25/2012
4/17/2012
4/12/2012
4/17/2012
4/12/2012
4/17/2012
4/3/2012
4/3/2012
4/3/2012
4/5/2012
4/2/2012
4/5/2012
4/5/2012
4/6/2012
3/20/2012
3/15/2012
3/15/2012
3/20/2012
3/13/2012
3/5/2012
3/5/2012
3/5/2012
3/5/2012
3/5/2012
3/8/2012
as of April 16,
2012
Date
Closed
5/2/2012
5/212012
5/8/2012
4/18/2012
4/13/2012
4/25/2012
4/11/2012
4/10/2012
4/17/2012
4/10/2012
4/17/2012
4/10/2012
City Manager's Report to the Commission for May 15,2012
12-0204 Phone & PC system 7th FI 3/1/2012
12-0203 Phone & PC System 3rd-5th FI 3/1/2012 4/17/2012
12-0192 Faculty roofing 5/8/2012
12-0154 Windows and doors for 10-1035 3/12/2012
12-0153 CCTV System 2/16/2012 2/22/2012
12-0141 Fire Alarm for 11-0853 2/14/2012 4/24/2012
12-0140 Voice & Data cables 2/13/2012 3/7112012
12-0128 Main Plumbing for 11-1104 2/16/2012
12-0102 Main Mechanical for 11-0580 2/7/2012
12-0093 Motorized Fence 2/7/2012
12-0092 Main Plumbing for 11-0580 2/8/2012
12-0067 Main Electrical for 11-0854 1/19/2012
12-0066 Main Electrical for 11-0853 1/19/2012 3/112012
12-0057 Phone & PC System for Garage Security 1/19/2012
12-0055 Main Mechanical for 11-0854 2/2/2012
12-0054 Main Plumbing for 11-0854 2/17/2012 2/29/2012
12-0053 Main Mechanical for 11-0853 2/2/2012 4/12/2012
12-0052 Main Plumbing for 11-0853 2/2/2012 2/29/2012
12-0043 Main Electrical for 11-0580 1/18/2012
12-0042 New Adminst~ative Offices 2/21/2012
12-0024 Fire sprinklers for 11-0853 1/9/2012 3/7/2012
12-0023 Fire sprinklers for 11-0854 1/9/2012
12-0003 Drainage for 12-0002 2/1/2012
12-0002 Paving for 10-1035 2/1/2012
11-1290 Phone & PC system at Health center 12/23/2011 3115/2012
11-1289 Phone System 12/13/2011
11-1251 Fire Alarm 3rd & 5th FI 12/8/2011 5/2/2012
11-1246 Pre Cast Panel 12/15/2011
11-1234 Data 12/5/2011 3128/2012
11-1233 Low Voltage 12/5/2011
11-1229 Outlets 12/2/2011
11-1219 Phone & PC system 12/1/2011
11-1216 Power and data 3/5/2012
11-1210 Pneumatic Tube System 12/28/2011
11-1206 Shower pan 11/28/2011
11-1135 Outlets 1st fI CEP 1117/2011 11114/2011
11-1131 Outlets Radiology 11/4/2011 11/14/2011
11-1130 Outlets Education Bldg 11/4/2011 11/14/2011
11-1129 Outlets CCU 11/4/2011 11/14/2011
City Manager's Report to the Commission for May 15,2012
11-1128 Repair raceways 11/4/2011 11/14/2011
11-1127 Outlets in waiting room 11/4/2011
11-1113 Low Voltage for 11-0382 11/3/2011 11/8/2011
11-1104 Kitchen Flooring 1/30/2012
11-1089 Main Electrical for 11-0816 10/26/2011 10/272011
11-1083 Automatic door 1/24/2012
11-1067 Roof for Energy Plant 2/2/2012
11-1032 Phone & PC system 10/11/2011 3/28/2012
11-1028 Phone & PC system 10/6/2011 3128/2012
11-1027 Outlets for IT 10/6/2011 31912012
11-1021 Pour7 10/4/2011 11/14/2011
11-1007 Main Electrical for 11-0671 10/4/2011 10/19/2011
11-1006 Outlets & Intercom 10/4/2011
11-1004 Beam repair 11/23/2011 111012012
11-0977 Pour6 9/26/2011 11/14/2011
11-0964 Special outlet 9/26/2011 10/6/2011
11-0944 Pour 5 9/19/2011 11/14/2011
11-0915 Pour4 9/19/2011 11/142011
11-0865 Fire Alarm 8/3012011 9/212011
11-0853 File Room Remodel 10/27/2011 4/1212012
11-0852 Tem kitchen trailer 3/19/2012 4/19/2012
11-0831 Shoring 8/26/2011
11-0829 Fire Sprinklers 9/7/2011 3/21/2012
11-0823 Main electrical 11-0293 8/18/2011 8/23/2011
11-0819 Main mechanical 10-1035 10/27/2011
11-0818 Med gas for 10-1035 10127/2011
11-0816 Interior remodel for Admin. Offices 9/27/2011 10/31/2011
11-0799 Main plumbing 11-0382 8/19/2011 10/20/2011
11-0798 Duct work 11-0382 8/19/2011 10/14/2011
11-0796 Fire alarm 11-0382 8/12/2011 3/12/2012
11-0774 Relocate outlets 11-0076 8/9/2011 8/30/2011
11-0754 Main plumbing 11-0076 8/1/2011 9/12/2011
11-0739 Main electrical for 10-1035 7/25/2011
11-0696 Plumbing for 10-0818 7/11/2011
11-0686 Phone and pc system 7/5/2011
11-0678 Mechancial for 11-0435 7/19/2011 7/20/2011
11-0674 Main Plumbing for 10-1035 7/21/2011
11-0672 Phone and pc system 7/12/2011 3/6/2012
11-0671 New Neumatic Tube Station 9/7/2011 11/16/2011
City Manager's Report to the Commission for May 15,2012
11-0643 Plumbing for 11-0435 7/1/2011 7/27/2011
11-0640 Fire Alarm 6/23/2011 9/112011
11-0639 Outlets and light fixtures 6/23/2011 7/22/2011
11-0625 Sewer and water connection 6/23/2011 6/29/2011
11-0619 Phone and pc system 6/16/2011
11-0600 Interior wall and doors 7/12/2011 9/912011
11-0598 Fire sprinklers 6/27/2011
11-0580 NICU 3rd FI 12/28/2011
11-0578 Fix set & rough for 11-0293 6/10/2011 8/18/2011
11-0567 Crane foundation 6/10/2011
11-0554 Low Voltage 11-0358 6/15/2011 6/17/2011
11-0539 Low Voltage 6th 6/1/2011
11-0536 Temp wash station 6/23/2011 6/29/2011
11-0535 Relocate raceways 2 nd FI 6/2/2011 7/1/2011
11-0534 Outlet for NICU 3 Rm 13 6/2/2011 7/1/2011
11-0533 Outlets for east tower 1 st fl 6/2/2011 7/5/2011
11-0528 Cat 5 cables 5/31/2011 7/18/2011
11-0520 North tower re-roof 1/13/2012
11-0489 AlC Diffuser 6/17/2011
11-0464 Fire Sprinklers for 10-818 5/11/2011
11-0443 Master mechanical for 10-0818 5/10/2011 2/17/2012
11-0435 Bathroom Remodel 6/14/2011 8/29/2011
11-0424 Data outlets 4/29/2011 6/23/2011
11-0423 ERAntenna 4/29/2011 6/23/2011
11-0422 Portable X-ray connection 4/29/2011 6/23/2011
11-0421 TV Monitor 4/29/2011 6/23/2011
11-0420 Data/Comm 5th FI Main Pharmacy 4/28/2011
11-0419 Data/Comm 151 FI Main 4/28/2011
11-0418 Data/Comm Medical Arts Surgery 4/28/2011
11-0417 Data/Comm Labor & Delivery 4/28/2011
11-0416 Low Volt. 6th FI Pavilion 4/28/2011
11-0398 Irrigation system 6/1/2011
11-0391 Steel stairs & land 5/5/2011
11-0385 Electrical main for 10-0818 4/26/2011
11-0382 New nursery 7/12/2011
11-0378 Special outlets for 11-0173 4/21/2011 4/25/2011
11-0370 Change sprinkler heads 4/20/2011 4/21/2011
11-0366 Med gas for 11-0173 4/18/2011 4/21/2011
11-0340 Data/Comm i h Main 4/7/2011 12129/2011
City Manager's Report to the Commission for May 15, 2012
I1 M0339 Data/Comm Out patient Dept. 4/7/2011 12129/2011
ll M0338 Data/Comm Main 4/7/2011 12129/2011
ll M0337 Data/Comm Pavillion 4/7/2011 12129/2011
11-0311 Mechanical main for 10-1035 4/5/2011 7/11/2011
11-0293 Remodel 151 fl restroom 6/3/2011 9/2/2011
11-0266 Data/Comm 3/15/2011 8/23/2011
11-0249 2nd fl Fire Sprinklers 3/15/2011
11-0215 Kitchen Hood 12/14/2011
11-0197 Data/Comm 2/28/2011 8/23/2011
llM0185 Electric door for Radiology 2/24/2011
11-0184 Receptacle and data outlet 2/24/2011 8/312011
11-0183 Data/Comm 2nd fl 2/24/2011 8/23/2011
l1 M0182 Comm/TV 2/24/2011 6/912011
11-0172 Repairs to slab in Equipment penthouse 5/10/2011
ll M0162 Rebuild sidewalk to comply with ADA 5/25/2011 11/9/2011
11-0137 3rd & 4th fl bridge replacement 3/22/2011
11-0014 High hats & dimmers 1/12/2011
10-1192 Data/Comm 12/28/2010 619/2011
10-1178 Data/Comm 12/21/2010 313/2011
10-1102 Fire sprinklers for 10-0327 1/12/2011
10-1099 Intercom 12/3/2010 61312011
10-1079 Temporary canopy 12/16/2010 611612011
10-1062 Shower pan 11/10/2010 12/10/2010
10-1035 ER expansion Master 7/8/2011
10-0978 Storefront 11/2/2010 6116/2011
10-0975 Fan 10/19/2010
10-0951 Fire sprinklers for 10-0732 10/19/2010 11/18/2010
10-0882 Fire Alarm for 08-1401 9/21/2010 3/912012
10-0864 Electrical main for 10-0264 9/21/2010 6/15/2011
10-0818 Elevator & equipment room upgrade 4/4/2010
10-0760 Electrical main for 08-1401 8/20/2010 11/21/2011
10-0694 Duct Bank 8/6/2010 6/10/2011
10-0671 Empty raceway for microwave antenna 7/27/2010
10-0660 Data/Comm 7/22/2010 8/26/2010
10-0640 3 Double wide construction trailers 5/5/2011
10-0608 Parking lot for 10-0327 8/10/2010 6/20/2011
10-0598 Plumbing main for 10 M0327 7/7/2010 6/20/2011
10-0591 Temporary water closet for 10-0327 7/6/2010 6/16/2011
10-0589 East tower Cafe phone & computer system 7/2/2010
City Manager's Report to the Commission for May 15,2012
10-0583 Water connection & piping for 10-0327 7/8/2010 6/16/2011
10-0582 Med gas for 10-0327 7/8/2010 1219/2010
10-0535 Impact doors 10/8/2010
10-0523 Low voltage for 08-1401 6/21/2010 11/15/2011
10-0421 Mechanical main for 08-1401 5/20/2010 11/14/2011
10-0390 Plumbing main for 08-1401 5/10/2010 11/9/2011
10-0380 Spec-outlets for 09-0963 5/3/2010
10-0341 Electrical main for 08-1401 4/20/2010 11/14/2011
10-0327 Underground utilities 11/30/2010 3111/2011
10-0264 SMH Cord Blood 7/7/2010 6/9/2011
09-1110 Cooling tower 3/17/2010
09-0963 5th fl Chemistry lab Equipment 3/11/2010
08-1401 Lab interior remodel master 4/13/2010