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_hd1 2 3 4 City of South Miami Regular City Commission Minutes April 3, 2012 5 The following members of the City Commission were present: Commissioner Harris, 6 Commissioner Welsh, Commissioner Newman, Mayor Stoddard, Vice Mayor Liebman. 7 8 9 l~ 18 19 20 Also in attendance were: City Attorney Thoma Mirabile, Ph.D, and City Clerk Maria M. Menendez, C B. ADD-ON ITEM(S) C. ROLL CALL D. MOMENT OF SILENCE 21 Vice M 22 who had lost her batt ~a E. Esq., City Manager Hector e sad news of a young friend F. MMISSION TONIGHT MUST HAVE BEEN G. a) 31 32 This presentation was cancelled. ~a 35 hl South Miami Drug-Free Coalition presentation to the South Miami Police Explorers 36 Director of South Miami Drug-Free Coalition, Margaret Sotham, conducted a 37 presentation recognizing the good work of the Explorers. CITY COMMISSION MINUTES April 3, 2012 1 1 2 3 g 8 £1 Legislative Report by Fausto Gomez City Lobbyist, Fausto Gomez, presented the End-of-Session Legislative Report. H. APPROVAL OF MINUTES a) Minutes of March 20, 2012 9 Moved by Commissioner Welsh, seconded by dard, the motion to defer 10 APPROVAL OF MINUTES passed by a 5 ~ 0 vote: 11 14 15 16 17 18 !8 21 22 23 ~g 26 27 28 29 Yea: Nay: 1. K. Former pension issue that a couple under the City Manager's e-discoveries almost complete; cerning the dismissal of a police officer. ey John de la Gloria addressed the Commission regarding a former police officers that he is representing have. 30 Hector Fernandez referred to the pool item requesting clarification, adding that he 31 is concerned with the fact that there is no design for the project. 32 33 Dick Ward Chairman of the Parks and Recreation Board said that he agrees with the 34 requirement for background checks for anyone who is going to be in contact with children; he CITY COMMISSION MINUTES April 3, 2012 2 1 then referred to the pool as something that the city has to have, urging the Commission to do 2 what is right for the children of this community; he then referred to the former employees 3 present in the audience because of the pension issue. 4 5 South Miami Homeowners' Association Vice President Jim Dundorf also addressed 6 the pool issue. 7 8 Former City of South Miami Police Chief Perry 9 numerous years, addressed the Commission with various 10 bringing up the issue with the pension. 11 12 David Romine, also former City of 13 for 26 years, urged the commission for help 14 15 16 same pension issue as previous speakers. 17 18 Chris Cook-Yarborough 19 is the way in which it has been p 20 who worked in the City for nts, and thanked Mr. Ward for r who served the city 21 da relating to the 64 22 Development proj 23 24 ms 4, 11 and 13. He added that the ERPB 25 26 27 28 29 30 31 32 33 34 Commission with issues relating to the absence of about the problem with traffic. addressed the Commission against the pool: Javier Banos, rad Cassel, Sharon McCain, Antoinette Fischer, Teresa Burke. 35 The following speakers addressed the Commission in favor of the pool: Fred Truby, 36 Michael Miller, Dick Ward, Mt. Olive Pastor Rodney James, Deltravis Williams, Sally Phillips, 37 Pam Lahiff, Marice Chael, Simon Codrington, Anick Steinberg, Fiona Kelleghan. 3~ 40 L. COMMISSION REPORTS, DISCUSSION & REMARKS CITY COMMISSION MINUTES April 3, 2012 3 1 At this time the consensus of the Commission was to skip this section due to the 2 late hour, and proceeded to extend the meeting beyond 11:00 p.m. 3 4 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to defer 5 COMMISSION REPORTS, DISCUSSION & REMARKS passed by a 5 -0 vote: 6 Yea: Nay: M. CONSENT AGENDA Commissioner Harris Commissioner Welsh Commissioner N Vice Mayor Lieb Mayor Stodd. None 1. A Resolution re-ap two-year term end;"Ili"f~¥)\~R"i Board for a 11 12 Moved by 13 approve Resolution 14 passed by a 5 -0 15 2. 18 3/5 the motion to nting Claudia Hauri to serve on the Planning Board for an ding March 1, 2013. (Commissioner Harris) 19 Moved by Commissioner Newman, seconded by Mayor Stoddard, the motion to 20 approve Resolution No. 71-12-13628 appointing Claudia Hauri to serve on the Planning Board 21 passed by a 5 -0 vote: 22 Yea: CITY COMMISSION MINUTES April 3, 2012 Commissioner Harris Commissioner Welsh 4 3 Nay: Commissioner Newman Vice Mayor Liebman Mayor Stoddard None 3. A Resolution supporting the repeal of the Florida Statute section 776.012, commonly known as the "Stand Your Ground" 3/5 (Commissioner Welsh) 4 Moved by Commissioner Newman, seconded 5 approve Resolution No. 73-12-13630 supporting th nly known as the "Stand add the word "alleged" 6 Your Ground" statute, which was amended by 7 on line 22, passed by a 5 -0 vote: 8 11 12 13 14 15 16 17 Yea: 4. ent ded by Commissioner Newman, the motion to City of South Miami Business Improvement Liaison Commissioner Harris Commissioner Welsh Commissioner Newman Vice Mayor Liebman Mayor Stoddard 5. A Resolution relating to the review and acceptance of the Annual Report of the RRC 57 Avenue LLC [Red Road Commons),on their mixed-use development project located at 6700 SW 57 Avenue, pursuant to the Development CITY COMMISSION MINUTES April 3, 2012 5 Agreement between the City of South Miami and RRC 57 Avenue LLC. 3/5 (City Manager-Planning & Zoning) 1 2 Jerry Proctor, attorney representing the owner addressed the Commission, providing 3 further information and answering questions of concern. 4 5 Moved by Mayor Stoddard, seconded by Commissioner Newman, the motion to 6 approve Resolution No. 74-12-13631 relating to the review a nee ofthe Annual 7 Report of the Red Road Commons project located at 6 8 vote: 9 Yea: Nay: 6. Exhibit 1, 12 13 Moved by dard, the motion to 14 approve Resolution he attached Assignment marked as Exhibit 15 1. passed by a 5 -0 16 None 1S N. RESOLUTIONS 7. A Resolution providing the City Manager with instructions on how the City Commission desires the City Manager to proceed with regard to the proposed Murray Park Community Pool. 21 22 3/5 (City Manager) CITY COMMISSION MINUTES April 3, 2012 6 1 The Commission discussed this item, finally deciding on the following motion. 2 Motion by Mayor Stoddard, seconded by Commissioner Welsh: the City Commission 3 commits to $50,000 per year for operating the pool for ten weeks, and that we seek for 4 supplemental funds from the CRA budget to extend the weeks of operation beyond that. The 5 motion passed by a 4-1 vote (Newman Nay). Vice Mayor Liebman approved with the condition 6 that taxes will not be increased. 7 8 Moved by Mayor Stoddard, seconded by Commission 9 as amended Resolution No. 75-12-13632 providing the Cit 10 to proceed with regard to the proposed Murray Park C 11 Yea: Nay: O. RESOLUTION(S) PUBLIC HEA 16 ,elsh, the motion to approved ger with instructions on how Pool. passed by a 4 -1 vote: 17 ed by Commissioner Welsh, the motion to approve 18 riance feet on property located at 6457 SW 60th 19 Avenue, 20 Nay: Commissioner Harris Commissioner Welsh Commissioner Newman Vice Mayor Liebman Mayor Stoddard None 9. A Resolution relating to the request for requesting a variance from Section 20- 3.5 of the City's Land Development Code; requesting a variance of six (6) feet CITY COMMISSION MINUTES April 3, 2012 7 1 from the required sixty (60) foot lot frontage, to construct LEED Certified affordable housing on a nonconforming lot of record in an RS-4 zoning district, 6501 SW 60th Avenue, within the City'S Community Redevelopment Area. 4/5 (City Manager-Planning & Zoning) 2 Moved by Commissioner Newman, seconded by Mayor Stoddard, the motion to 3 approve Resolution No. 77-12-13634 requesting a variance on property located at 6501 SW 4 60th Avenue, passed by a 5 -0 vote: 5 8 9 10 H 15 16 17 l§ 20 P. 10. 12. Yea: Nay: A Resolution relati (4)(b) of the II be brought back before the Development Code, Section 20-6.1 (C)(l)(a) powers and duties of the ew reservation Board. er Harris) unfinished business and will be· brought back before the scheduled meeting. An Ordinance amending South Miami Code of Ordinances, Article I, Chapter 2, Sec. 2-2.1(K)(1) prohibiting the sending and receiving of electronic communication by a Commission member while the member is sitting on the dais during a Commission meeting. 3/5 (Commissioner Welsh) CITY COMMISSION MINUTES April 3, 2012 8 1 This item remained as unfinished business and will be brought back before the 2 Commission at the next regularly scheduled meeting. a 7 8 9 :1:2 12 13 14 :I:~ 18 19 20 21 22 Q. ORDINANCE(S) FIRST READING 13. An Ordinance amending the South Miami Code of Ordinances, Article I, Section 2-2.1(G)(2), to authorize the Mayor to partici e in the discussion and debate of all issues. (Commissioner Welsh) 3/5 This item remained as unfinished Commission at the next regularly scheduled 14. An Ordinance amending South Miami 6.2 (A) and (B) concerning appeals from the decisions (Commissioner Harris) R. S. Attest Maria M. Menendez City Clerk CITY COMMISSION MINUTES April 3, 2012 9 Approved Philip K. Stoddard Mayor review of or Board. 3/5 brought back before the CITY OF SOUTH MIAMI OFFICE MEMORANDUM To: Honorable Mayor and City Commission Date: April 3, 2012 }'rom: Hector Mirabile, Ph.D., City Manage~ Re: Manager's Report The following are the accomplishments for the period ending March 20,2012: i. Accomplishment. a. New IT IDC successes: i. IT worked on the EOC interface. n. IT worked on multiple GIS issues for OSS1 and Planning and Zoning. Ill. IT assisted in the creation of floor plan for use of exploring the existing commission chambers transfonnation as offices. lV., Working on revised quotations for AV System. Current system required re-wiring due to issues. v. IT assisted with the CRA build out. This project is now 50% complete. vi. Rebuilt 6 desktops for the RMS training. Vll. IT coordinated and attended OSSI training. RMS training was 4 days and MCT training was 2 days. Vlll. Built 2 new laptops and rebuilt 3 laptops for Police and deployed for network. IX. IT built 2 new desktops, configured and deployed on network. City Manager's Report to the Commission for April 3,2012 x. IT installed new Citrix clients on 4 PC's for the Paychex system. xi. IT repaired Dispatch emergency phone system. xu. Reinstallation ofIExplorer and Adobe in Central Services after issues. Xlll. IT issued 6 passwords. XIV. Go Live with One Solution was implemented. Currently handling issues as they arise and working with Sunguard to resolve. Xv. Coordinated creation of new file share on system for Public Works. Setup permissions to share and created mapped drive to users that are authorized to view contents. xvi. No AS-400 issues XVll .. Reported several issues to USA Software however response is slow. xviii. IT continues working with ClIS to ensure the City of South Miami Police Dept is in compliance. A diagram of the planned network was submitted to them for their review. They identified some requirements and we are working with them to ensure compliance. This is ongoing. b. Finance: March 2nd through March 16 Total Hours: 99 Total Tickets: 72 1. The Finance Department posted online the 2011 Comprehensive Annual Financial Report (CAFR) and submitted the report to the GFOA for their review. Finance will be sending the report to all external agencies which require such a copy. Furthermore, the City received "No Findings" within the Schedule of Findings section of the CAFR; confirming that the City is in compliance with all GASB pronouncements and is properly conducting internal controls and reporting the City's financial information accurately. This "No findings," is the first-time in the City's documented history that such status was provided. ii. Finance completed the auditor's adjustments and provided a DRAFT to the auditors for their review. Once confirmed, Finance will finalize the adjustments and begin preparing the State of Florida Financial Services required Annual Financial Report online. City Manager's Report to the Commission for April 3, 2012 lll. Finance began preparing the Popular Annual Financial Report (P AFR). The purpose of the PAFR is to extract information from the comprehensive annual financial report to produce high quality report specifically designed to be readily accessible and easily understandable to the general public and other interested parties without a background in public finance. IV. Finance began preparing the budget for FY 2013. Department worksheets are required to be submitted to Finance on April 6, 2012 no later than 5 pm. V; Finance, on a daily basis, continues to evaluate the new ONESolution Finance system and reporting to SunGard any issues. Finance is in direct communication with each department and providing contestant support. vi., Finance continues to receive numerous amounts of payments for False Alarms fees after sending the final invoices to all outstanding accounts, with the magistrate set date for Apri119th , 2012. viL Finance exported the existing false alarm data and provided to the Cry Wolf vendor so that they may import the data into the future software. Finance remains on target to go-live on or before Mid-May. viii. Finance continues collecting a large number of excess trash fees, since sending out the final invoices for all outstanding customers. The Magistrate set date is Apri119, 2012 for any customer that would like to appeal the excess trash fee. ix, Finance is currently working to complete and post the financial monthly report for March 2012. c. Grants and Sustainable Initiatives: 1. Received reimbursement for $72,280.32 from FDOT for the Sunset Drive Improvements Project, Phase IV from invoices dated back to December 2009. The project was delayed due to M.Vila not fulfilling contract obligation, and as a result, Public Works had to contract another vendor to complete the work according FDOT quality standards. H. Requested reimbursements for the following project: 1. Miami-Dade County, Senior Meals for February 2012 in the amount of $1,713.60 2. Miami-Dade County, After School Program for January 2012 in the amount of $5,339.86 3. Miami-Dade County, After School Program for February 2012 in the amount of $5,555.37 4. Florida Department of Transportation, Sunset Drive, Phase IV project in the amount of$19,112.61 City Manager's Report to the Commission for April 3, 2012 iii. Submitted the following progress reports: 1. FY 2008 General Obligation Bond Program, Building Better Communities monthly repoli for the Water Distribution System Extension project for the month of March 2012. 2. Miami-Dade County, After School Program, February 2012 3. Miami-Dade County Senior Meals, February 2012 iv. Grant applications under consideration: 1. Miami-Dade County, General Obligation Bond Program, Building Better Communities for water and sewer connection projects. 2. Bureau of Justice Assistance (BJA) Fiscal Year (FY) 2012 Edward Byrne Memorial Justice Assistance Grant (JAG) Program. v. Submitted grant application to the US Department of Justice, Office of Community Oriented Policing Services for the FY 12 COPS Hiring Program (CHP). vi. Finalized Tree Planting Initiative Form, which will be distributed by Public Works in May 2012. The form will allow for residents to sign up for tree installation in the right-of-way area of their property. d. Central Services: 1. Staff continues assisting departments as they interface with the OneSolution module for issuing requisitions, purchase orders and entering vendor registration information. 11. Work began by FPL Fibernet on the City's internet infrastructure for installation of a new fiber based system. When completed, the City will realize increased bandwidth capacity and a complete fiber based system that is more reliable than the current system. The new system will be operational by mid April. iii. Coordinated the onsite inspection of City departments between the vendor and IDC for the upcoming work required to install new phone cable for a future VOIP system. The installation of the cable is scheduled for completion by the end of April. iv. A "Related Parties Transaction" form was developed for inclusion to the Vendor Registration process. Vendors registering with the City must affirm their company or principals do not violate the City'S Code of Ethics as defined in Section 8A-I. Completion of the form confirms no employees, directors or officers of the vendor are related to any City personnel. The form is under review by the City attorney. City Manager's Report to the Commission for April 3,2012 v. A Landscaping RFP was posted on Monday, March 19 th and will close on April 6, 2012. A mandatory per-bid meeting was held on March 30 th • A total of 15 participants attended the pre~bid meeting. vi. A draft scope of work was developed for an upcoming Soccer Program RFP. The City will be soliciting for a firm that will operate and manage soccer programs at South Miami Park over a three-year term. The RFP is under review by the City Attorney. Vll. A draft RFP was developed for Lobbying Services for a term of three (3) years. The RFP is scheduled to be advertised in April. The current contract was extended through June 30, 2012 to ensure the City was represented through the current legislative session and, to solicit and award a replacement contract. Vlll.,., An "Invitation to Quote" form was developed to formalize the solicitation of quotations for small construction and capital projects that do not meet RFP thresholds, ($25K). The Capital Improvements Office is piloting the form and process for a current sidewalk improvement project. A Pre-bid meeting will be held at the project site on April 5th • Quotations for the sidewalk improvement project are due on April 10 th . ix. The Purchasing Ordinance review is continuing with the City Attorney. The review will verify that the necessary procedures for implementing the purchasing ordinance are without conflict of the City'S charter or Florida State Statute. e. Police: l. Total of 11 arrests: 5 felonies,S misdemeanors, 1 traffic arrest it Of those 11 arrests, 3 were narcotics related. Ill. On March 27, 2012, patrol units were dispatched to SunTrust Bank in reference to possible fraud. Upon arrival the officers made contact with the person reporting as well as 2 subjects which were still on the scene. Their investigation revealed that 1 of the subjects had a fictitious passport in his possession and on two separate occasions during the past week had fraudulently withdrawn over $137,000.00. Both subjects were arrested and charged with theft as well as organized scheme to defraud. iv. On Wednesday April 16 th , the Patrol Division is conducting a "Wolf~pack" operation scheduled. These operations are conducted using several members of the Patrol Division and addressing problem areas such as blocking intersections, stop signs, red lights, speeding and driving while under the influence. City Manager's Report to the Commission for April 3, 2012 Criminal Investigations Division CID Report March 19,2012-April 1, 2012 ·l~ On March 20, 2012, SIU personnel assigned to DEA conducted an investigation into marijuana grow house in Miami-Dade County. The subsequent investigation led to the recovery of 45 marijuana plants and one arrest. 11. On March 23, 2012, SIU personnel detached with DEA participated in an operation focusing on the distribution of ecstasy during the Ultra Music festival. The operation led to the arrest of five subjects for possession of ecstasy with intent to distribute. iii. On March 28, 2012, SMPD was notified that as part of an on-going investigation in which $100,000 in US currency was recovered and held for forfeiture would be shared with SMPD. Due to our participation in this investigation, $40,000 will be awarded in the future to the City of South Miami as part of the asset sharing program. Communications Division i. OSSIIMCT training continued during the 27 th , 28 th & 29th of March. Next scheduled training will occur in the middle of April where all communications officers will received CAD end-user training. ii. The 2011 Annual report was completed and sent to get printed. It will be distributed as soon as possible. Training Unit 1. All sworn personnel received accreditation class updates and were all able to participate in firearms qualifications. Some of the officers qualified with rifles. Firearms Qualifications took place at the ICE firearms range at no cost to the City. L Monthly inspections completed; it Accreditation at 66% compliant; lll. Expected Compliance at 75% with the completion of Annual Training and Annual Audits; IV, Change of property custodian audits continuing; v. Annual and quarterly audits to be completed / continuing; City Manager's Report to the Commission for April 3,2012 Vi. Uniform and vehicle inspection exercise conducted with day shift; afternoon shift and night shift exercise planned; vii. Transmissions March 2012 -Completed; viii. Mini mock exercise planned, dates pending; ix. Building and facility work continues; x. Property room & garage work continues. Parking Enforcement Division 1. The Parking Enforcement Division issued a total of 2,319 citations for the time period of March 19 th thru April 1 st. Total fine amount for these citations: $44,736.00 it There were 6 citations issued for trucks unlawfully parked or willfully obstructing traffic in the downtown area. Code Enforcement Division March 15 -March 29, 2012 Chief Coordinating Office: • Continued to work on the Enterprise Resource Planning (ERP) in collaboration with the IDC Department. Developing departmental processes/outlines for: Code, Building and Planning & Zoning Departments. • Began the coordination of the community development module implementation with OneSolution staff. • GIS: Continued to work with IDC staff and Miami-Dade County's GIS, Planning & Zoning, and Property Appraisal Departments to identify and address the City'S geographical/mapping needs. Continued the GIS map data project to systematically validate all city addresses; to date, 13 out of 27 maps were completed. • During the period of March 15 through March 29,2012, this division collected and/or was instrumental in the collection 0[$70,588.05 in revenues as follows: BTR New/Renewals Excess Trash Fines/Liens Payoff Lien Searches TOTAL REVENUE $'1 .. 1,0115.05 $ 312.00 $$1 AO(). 00 $·1,8QO.00 $70,588.05 City Manager's Report to the Commission for April 3, 2012 1.. Reviewed the Farmer's Market contract with Em1h Learning's Manager and Committee Chair, Lydia Mackie, and Annick Sternberg. ii. Coordinating and conducting a research of the South Mimui Hospital parking garage lights to ensure candle light compliance. 111. Reviewed, addressed and resolved American Apparel's parking issues. iv. Continued to conduct shopping cm1 removal sweeps through out the city. v. Business License Section: Continued the Annual Business licenses and certificate of use renewals, pertinent inspections and the issuance of late penalties/fines. vi. During this period, the city was "hit" with 16 new graffiti "tags" which were promptly addressed. CE continues to collaborate with police and property owners to promptly address this issue to continue to deter this criminal activity. Vll. Five (5) business accounts were closed and eleven (11) were transferred. Vlll. CE reviewed, processed, and returned 64 building permits in a timely manner; within 1 or 2 days. IX. CE reviewed, verified, and returned seven (7) permits for the ERPB in a timely manner; within 1 or 2 days. x. CE received and responded to 31 citizen complaints within 24 hours. One- hundred twenty-three (123) proactive field inspections were conducted during this period. xi. CE issued 39 courtesy notices; 3 notices of civil infractions with fines; and removed 67 snipe/illegal signs from the City'S right-of-ways, and successfully closed 37 cases: a. Snipe/illegal signs are signs placed/stuck on the city's right of ways advertising a variety of things such as homes for sale, classes, etc. b. The 37 closed cases include courtesy cases complied with and fines were paid. xii. Continued removal of small graffiti notices from throughout downtown with biodegradable product. xiii. Continued to work in collaboration with the Finance and Public Works departments to address the handling of outstanding excess garbage and false alarm cases; 164 cases are on schedule for hearing in April 2012; 1 case was paid and 2 closed. City Manager's Report to the Commission for April 3,2012 XIV. Received 144 storm water cases with outstanding fines/fees; began intent to lien hearing process. XV,. CE received 26 BTR applicationsllicenses; 46 were processed and issued. The new licenses are a direct result of proactive field inspections. Seventy-five (75) field inspections were conducted during this period. XVI. Conducted 18 new lien searches. Special Events Coordination • MRP Garage Roof Event-Application in process for Regroup l80/Moonlight Delights, for a Dress for Success event to be held on April 26, 2012, at 5829 SW 73 Street. • Team Footwork's Twilight 5K Run/Walk Event-Application in process, event to be held on Sunday, June 3, 2012. The resolution to be placed on the next City Commission Agenda for approval. • Processed four (4) Garage Sale Permits for the end of March, 2012. • Re-edited and finalized a donation letter for the 2012 Fourth of July event to be distributed to local businesses. • Developed a "Garage Sale" pamphlet for information to be distributed to the community; waiting for approval. • Developed a "Volunteering" and a "Volunteer Survey" pamphlet for infOlmation to be distributed to the community; waiting for approval. Professional Development • Reviewed the Special Events Coordinator, Maria Stout-Tate, job specifications with the CRA Director, Stephen David and Ms. Stout-Tate to ensure that perfonnance expectations are clear. • The City of South Miami Corporate Run Team is 25 members strong; the team is training Mondays and Thursdays in preparation for the 2012 Mercedes-Benz Corporate Run scheduled for April 26, 2012. • The Drug Free Coalition's King Pin Challenge IV was held on Sunday, March 25, 2012 at Splitsville-a city team representing all departments was formed and participated accordingly. The city team was sponsored by the City's Vice Mayor, Josh Liebman and Larkin Hospital. Resolutions to accept the donations are in process and will be placed on the next City Commission Agenda for approval. City Manager's Repo11 to the Commission for April 3,2012 f. Human Resources: i. We started cross training for the integration of services for the Reception desk workers and the City's Building, Planning & Zoning & Code Enforcement Departments. 11, We are interviewing candidates for Automated Equipment Operator and Maintenance Worker I in the Public Works Department. lll. We are actively recmiting for the South Miami Police Department's Reserve Police Officer Program. Only certified officers are eligible for this position. Applicants must submit the City Application with copies of all certifications to the Human Resources Office. Recmitment will continue until further notice. iv. As part of the City'S initiative to go paperless, Human Resources continued the implementation process for the City's new payroll/time and attendance software. v. The City's Annual Employee Wellness Fair is on April 25, 2012, from 11 a.m. -4 p.m. in the Commission Chambers. All employees are requested to come out and support this effort. Valuable health screenings and information will be provided free of charge. vi. The Human Resources Department is pleased to present "Weight Watcher's at Work" as part of the South Miami Wellness Program. The meetings are held on Tuesdays at 12:00 p.m. in the Commission Chambers. The program is open to all employees, residents, and friends. Please join us! Contact Human Resources (305-668-3878) for more information. viI. The Human Resources Department encourages all employees to join us for our new fitness initiative as part of the South Miami Wellness Program. The group meets every Tuesday and Thursday evening after work. Come prepared to work out and have fun!!! The group is presently training to participate in the upcoming Mercedes Benz Corporate Run. Contact Human Resources (305-668-3878) for more information. viii. The Human Resources Department is seeking pal1icipants for the Smoking Cessation Program. This is a free program open to all employees, residents, and friends. Now is the perfect time to quit smoking. Please contact Human Resources to sign up!!! g. Public Works: See Attachment A. h. Parks and Recreation: See Attachment B. i. Planning and Zoning Department: City Manager~ s Report to the Commission for April 3, 2012 a. The Department continues its review of the Future Land Use Map and Land Development Code, working in conjunction with the Planning Board and the City Attorney to provide recommended updates. The following amendments are currently being evaluated by the Planning Department and will be submitted to the Planning Board for review and recommendation, prior to being sent to the City Commission for reVIew. 1. An amendment addressing a three-story transitional zoning district that could be applied to a transitional zone between Mixed Use/Multi-Family and Single-Family zoning districts (Ongoing). n. An amendment to the comprehensive plan to consider a three-story land use category to act as a buffer between single family residential and four story districts (Ongoing) iii. An amendment to create a new category called Neighborhood Mixed-Use. iv. A land use amendment to change the two remaining parcels for the Madison Square project (Ongoing). v. A Future Land Use Map amendment to change the existing land use designation of the following parcels from Multiple Family Residential 4- story to 2-story: South Miami Gardens Apartments; Red Road Apartments; and Lee Park Condominium. This item was scheduled to be heard by the Planning Board at their March 27, 2012 regular meeting, however due to a lack of a quorum, the item will be reheard at the April 10, 2012 meeting. Property owners will be re-notified of the proposed changes. It is now anticipated that this item will be before the City Commission in May 2012. vi. A Future Land Use Map amendment to change the existing land use designation for Fellowship Baptist Church and University Christian Church, from Public/Institutional 4-story, to Religious Institution 2-story. This item is tentatively scheduled to be heard by the Planning Board at their April 24, 2012 regular meeting. Vll. An ordinance amending the TODD district regulations that recently failed to be adopted is being sent back to the Planning Board at the request of the City Commission. The revised version of this proposed amendment is tentatively scheduled to be reviewed by the Board at their April 24, 2012 meeting. b. The first three of six new single family homes being developed by the Miami Dade Affordable Housing Foundation are scheduled to be reviewed by the ERPB at their April 3, 2012 meeting. c. At the March 6, 2012 City Commission meeting, it was requested that staff begin preparing a report on the following items. A housing absorption rate study; a housing vacancy rate study; levels of service report and concunency study on transportation and public schools. The Planning Depmtment is cunently developing a Request for Proposal (RFP) that will be submitted for review. d. The Planning Department will be bringing an amendment to the City Commission at April 17, 2012 meeting that addresses changing the quorum of the Historic Review City Manager's Report to the Commission for April 3,2012 Board from five (5) members to three (3) members. This amendment is proposed at the request of the Board. c, The Planning Department is currently researching the issue of "pop-up" restaurants and what regulations govern their operation. f. The Planning Department is researching regulations for commercial properties that go out of business or businesses that are scheduled to open, and the regulations governing storefront/window displays on these properties. j. Commission directives or issues: 1. Pension: The City is setting up dates for negotiations with the PBA upper body commencing this month. This would be the last of the union CBAs needed change to align our pension. ii. Parking reform: No changes in status since last report. iii. Master Park Plan: No changes in status since last report .. iv. Welcome to South Miami signs: No change in status v. South Miami Hospital permits. See Attachment C. vi. Annexation: Fiscal analysis is ongoing and we will try to expedite the information for the Commission to review. vii. Murray Park Pool Project: The city administration requested direction from the Commission at the March 27'h meeting regarding how to proceed with the project. After a lengthy discussion certain members of the commission wished to conduct their own straw poll of constituents to determine the interest of building the pool. No definitive direction was provided. It was identified that April 10th would be the date when the outcome of the straw poll would be communicated and direction to staff provided thereafter. The administration reminded the Commission that time was of the essence since the CDBG consolidated grant is scheduled for expiration. An analysis of the theoretical costs associated with the building of one or two pools was conducted and provided to the Commission on April 2, 2012. Staff is still waiting for a direction. END OF MEMORANDUM City Manager's Report to the Commission for April 3, 2012 Public Works Attachment A Engineering and Construction Division The following is a status report of on-going projects. SW 66th Street Improvements Phase II: A final inspection of the project with Miami-Dade County is tentatively scheduled for April 18, 2012. The inspection is to ensure that the project was constructed in accordance with the scope of work. Manor Lane Traffic Calming Project: On March 9, 2012, the Traffic Study report was submitted to City's Public Works. From the County's criteria and traffic information collected from the area, two (2) locations met the evaluation: • • SW 63 rd Avenue from SW 72 Street to SW 14th Street Manor Lane from SW 64 th Court to SW 78 th Terrace . On March 29, 2012, the document was submitted to Miami-Dade County's Traffic Engineering Division for review and approval. Commerce Lane Road Resurfacing and Streetscape Project & Progress Lane Drainage Improvements: The post-design report was presented to the CRA Board for review and discussion. CRA submitted a request to Public Works to commence with the preparation of the Construction Bid Documents. The advertisement date is tentatively scheduled for April 27, 2012. Pinecrest Villas Traffic Calming Project: Resident survey ballots and design plans for the speed tables were submitted to Miami Dade Public Works for review. An Intergovernmental Agreement is being prepared for upcoming commission approval. Stormwater Master Plan Update: A Notice to Proceed was issued to the designer on 3114/2012. The first project assignment involves collection of available data from the City and DERM to establish existing drainage infrastructure and historical flooding conditions. The first Technical Memorandum submission is scheduled for April 2012. City Hall Septic Tank Sewer Connection: Receipt of the DERM permit is expected to be completed by the end of the week. Mango Terrace Traffic Calming Project: A draft report of the traffic study was submitted to Public Works on March 29, 2012. Upon review of the document, Public Works will schedule an information meeting with residents to discuss various traffic calming options. Sunset Drive Median -Downtown: 100% engineering plan drawings were submitted to the WASD and County's Public Works Department for review and comment. City Manager's Rcport to the Commission for April 3, 2012 South Miami Bike Rack Initiative (Citywide): The anticipated delivery date is scheduled for April 2012. Alleyway Drainage Improvements in the vicinity of Sunset Drive and SW 58th Avenue: Final plans were submitted to DERM for review and approval. Citywide Storm Drain Inlet Cleaning: In preparation for the upcoming storm season, Public Work began assessing the extent of storm drains that are in need of cleaning and clearing. A storm drain cleaning service vendor was contracted to clean out inlets with the most severe blockage. Public Works 1.. Coordinated with FPL to address light outage on SW 64 th Street between 5ih A venue and 59th Place. After two weeks of inquiries, it was determined that Miami-Dade County is responsible for the lighting system in the area. Upon further investigations, it was determined that vandals were responsible for turning off the Point of Service that supply power to the lights in the area. Public Works is in discussions with the Police Department to develop a police watch for the area. ii. Filled in areas along SW 64 th Street (between 5ih Ave to 59 th Place) and SW 65 Avenue Gust north of Sunset Drive) to ensure a level transition between edges of sidewalk to grassy swale. iii. Candidates from the "Weed & Seed" program assisted Street and Landscape Division crew with day-to-day maintenance activities. IV. Swept the streets, cleaned up downtown, dump the litter cans through out the city for the Solid Waste Division, mowed City Hall and right of ways, pressure cleaned sidewalks downtown, and cleaned up downtown. v. Mowed right of ways. vi. Delivered (9) new garbage containers to resident. vii. Performed pick up of garbage and trash routes. Vlll. Performed daily power street sweeping, please note that two sweepers were used most of this time in order to keep up with the fallen leaves. ix. Performed daily clean up & watered pots downtown. x. Pressure cleaned sidewalks downtown on Wednesday's. xi. Dumped litter cans throughout the City three times a week. xu. Filled eighteen (18) crane holes. XUl. Replaced damaged 25 MPH sign at 65 th Street SW 69th Avenue. XIV. Cut out sign post from the ground in front of 6474 Manor Lane. xv. Filled edge of street with lime rock and soil at the Public Works complex entrance. XVl. Performed inigation repairs at 5730 SW 75 th Street. xvii. Adjusted irrigation timer at City Hall. xviii. Pruned back tree limbs and repaired fence in front of the canal at the 6500 block on nnd Street. XIX. Put fertilizer around six palm trees at City Hall. xx. Pruned fourteen (14) palm trees at City Hall. City Manager's Rep0l1 to the Commission for April 3, 2012 XXI. XXII. XXlll. XXIV. XXV, XXVI. XXVll. xxviii. xxix. xxx. XXXI. xxxii. xxxiii. xxxiv. xxxv. XXXVI. xxxvii. XXXVlll. XXXIX. xl. xli. xlii. xliii. xliv. xlv. xlvi. xlvii. xlviii. Removed one (1) Royal Poinciana tree and grinded stump at City Hall. Cut broken tree branch in front of Police Department. Pruned one tree at 42 nd Street SW 62 nd Court and one at 6843 SW 62 nd Court. Re~aired nine (9) signs in the area ofSW 641h Street to nnd Street from 62 nd Avenue to 67 1 I Avenue. Repaired one (1) street crossing sing on n lld Street SW 591h Place. Removed shopping carts from SW 61 sl Avenue blw 69 1h and 70lh Street. Pruned eight (8) palm trees in the median on SW 72 nd Street from 61 st Avenue to 59th Place. Fertilized plants at City Hall. Installed twelve (12) parking meter signs through out city. Pruned three (3) trees at 6266 SW 42nd Street. Cleaned fifteen (15) storm drains. Performed thorough cleanup of the fish pond and fed the fish at City Hall. Serviced Irepaired (22) vehicles and heavy equipment at the Motor Pool. Commenced wiring project at the Mobley Building. Met with AIC contractor for the Headstart AIC compressor installation. Check and replace light bulb at bus bench in front of City Hall. Installed blinds at the City Clerk's and Human Resources office. Met with Miami Dade Water and Sewer at PW complex reference water leak completion. Replace light bulbs at the lunch room in City Hall. Removed and replace landscaping light fixture at City Hall. Repaired water heater at the Community Center. Relocated electrical box for Police Department sign. Repaired water leak undemeath sink at Police Department second floor men's bathroom. Grease fence track at Public Works complex. Change AlC filters to all city facilities. Installed 6 magazine racks at City Hall reception area. Installed one time clock at City Hall. Pressure cleaned garage floor at Police department. City Manager's Report to the Commission for April 3,2012 Parks and Recreation Attachment B The following are the accomplishments: 1. South Miami Adult Basketball League, the team representing the City of South Miami, plays from 8:00pm to 10:00pm on Tuesday and Thursday nights at the South Miami Community Center. Their record is 7 and O. ii. The South Miami Youth Basketball travelling teams U9, lost in the semi final, and U10 came out second place on the championship games. iii. New carpet was installed on Tuesday, Wednesday, and Thursday oflast week. IV. The fitness Center has 150 members. v. Population in the Afterschool House is 113. VI. 16 participants registered for our one Day Camp, on March 30. vii. 70 seniors are being served hot meals daily. Vlll. 20 participants continue to receive meals from the Meals on Wheels. IX. 30 seniors were taken to Dadeland Walkers, an exercise course, located at Dadeland Mall. x. 12 seniors were taken to the movies, on March 30. xi. 20 seniors went to Coconut Grove, on March 28. Xll. A seminar on depression was held at the Senior Center, on March 29, for the seniors. xiii. Every Thursdays and Fridays, 23 seniors are taken to Wallmart and Sedano's grocery stores. XIV. 34 children from the track team participated on the Hallandale Beach meet, on March 17. xv. 14 children from the Community were taken to a Youth Summit Convention held at Carol City High school last Tuesday, sponsored by Kanard Cox and the City of South Miami. Dog Park: No change City Manager's Report to the Commission for April 3,2012 Building Department, Attachment C: South Miami Hospital Active Permits South Miami as of March 30, Hospital 2012 Permit Date Date Number Permit Description Issued Closed 12-0296 Phone & PC System 312012012 12-0262 Low Voltage for 11-0580 311512012 12-0253 Motor for 11-0215 3/15/2012 12-0242 Suppression system for 11-0215 3/2012012 12-0239 Main Electrical for 12-0042 311312012 12-0223 Phone & Data system 1 st 3/5/2012 12-0222 Phone & Data Education Bldg 3/5/2012 12-0221 Phone & Data 6th pavillion 3/5/2012 12-0220 Phone & Data 5th pavillion 3/512012 12-0219 Phone & Data 4th f1 Main Bldg 3/5/2012 12-0214 Low slope for for 10-1035 3/8/2012 12-0204 Phone & PC system 7th Fl 3/1/2012 12-0203 Phone & PC System 3rd-5th Fl ' 3/1/2012 12-0154 Windows and doors for 10-1035 311212012 12-0153 CCTV System 2116/2012 2/22/2012 12-0141 Fire Alarm for 11-0853 2/14/2012 12-0140 Voice & Data cables 2/1312012 12-0128 Main Plumbing for 11-1104 2116/2012 12-0102 Main Mechanical for 11-0580 2/7/2012 12-0093 Motorized Fence 2/7/2012 12-0092 Main Plumbing for 11-0580 2/8/2012 12-0067 Main Electrical for 11-0854 1119/2012 12-0066 Main Electrical for 11-0853 1119/2012 3/112012 12-0057 Phone & PC System for Garage Security 1119/2012 12-0055 Main Mechanical for 11-0854 2/2/2012 12-0054 Main Plumbing for 11-0854 2117/2012 2/29/2012 12-0053 Main Mechanical for 11-0853 2/2/2012 12-0052 Main Plumbing for 11-0853 2/2/2012 2/2912012 12-0043 Main Electrical for 11-0580 1118/2012 12-0042 New Adminstrative Offices 2/2112012 12-0024 Fire sprinklers for 11-0853 119/2012 3/7/2012 12-0023 Fire sprinklers for 11-0854 11912012 12-0003 Drainage for 12-0002 211/2012 12-0002 Paving for 10-1035 2/1/2012 11-1290 Phone & PC system at Health center 12/23/2011 3115/2012 11-1289 Phone System 12/13/2011 11-1251 Fire Alarm 3rd & 5th FI 12/8/2011 City Manager's Report to the Commission for April 3, 2012 11-1246 Pre Cast Panel 12/1512011 11-1234 Data 12/5/2011 3128/2012 11-1233 Low Voltage 12/512011 11-1229 Outlets 12/2/2011 11-1219 Phone & PC system 121112011 11-1216 Power and data 3/512012 11-1210 Pneumatic Tube System 12/2812011 11-1206 Shower pan 11128/2011 11-1135 Outlets 1 st f1 CEP 11/7/2011 11114/2011 11-1131 Outlets Radiology 11/4/2011 11114/2011 11-1130 Outlets Education Bldg 1114/2011 11114/2011 11-1129 Outlets CCU 11/4/2011 1111412011 11-1128 Repair raceways 11/4/2011 1111412011 11-1127 Outlets in waiting room 1114/2011 11-1113 Low Voltage for 11-0382 1113/2011 1118/2011 11-1104 Kitchen Flooring 1130/2012 11-1089 Main Electrical for 11-0816 10/26/2011 101272011 11-1083 Automatic door 1124/2012 11-1067 Roof for Energy Plant 2/212012 11-1032 Phone & PC system 10/11/2011 3/28/2012 11-1028 Phone & PC system 1016/2011 3128/2012 11-1027 Outlets for IT 1016/2011 31912012 11-1021 Pour 7 10/412011 1111412011 11-1007 Main Electrical for 11-0671 10/4/2011 10119/2011 11-1006 Outlets & Intercom 10/4/2011 11-1004 Beam repair 11/23/2011 1110/2012 11-0977 Pour 6 9/26/2011 11114/2011 11-0964 Special outlet 9/26/2011 1016/2011 11-0944 Pour 5 9119/2011 11114/2011 11-0915 Pour 4 9/19/2011 11/142011 11-0865 Fire Alarm 8/30/2011 9/212011 11-0853 File Room Remodel 10/27/2011 11-0852 Tem kitchen trailer 3119/2012 11-0831 Shoring 8/26/2011 11-0829 Fire Sprinklers 9/7/2011 312112012 11-0823 Main electrical 11-0293 8118/2011 8/23/2011 11-0819 Main mechanical 10-1035 10127/2011 11-0818 Med gas for 10-1035 10/27/2011 11-0816 Interior remodel for Admin. Offices 9/27/2011 10/3112011 11-0799 Main plumbing 11-0382 8/19/2011 1012012011 11-0798 Duct work 11-0382 8119/2011 10114/2011 11-0796 Fire alann 11-0382 8/12/2011 311212012 11-0774 Relocate outlets 11-0076 8/9/2011 8/30/2011 11-0754 Main plumbing 11-0076 8/1/2011 911212011 11-0739 Main electrical for 10-1035 7/25/2011 11-0696 Plumbing for 10-0818 711112011 City Manager's Report to the Commission for April 3, 2012 11-0686 Phone and pc system 7/5/2011 11-0678 Mcchancial for 11-0435 711912011 7/20/2011 11-0674 Main Plumbing for 10-1035 7/2112011 11-0672 Phone and pc system 7112/2011 3/6/2012 11-0671 New Neumatic Tube Station 91712011 11116/2011 11-0643 Plumbing for 11-0435 7/1/2011 7127/2011 11-0640 Fire Alarm 6123/2011 91112011 11-0639 Outlets and light fixtures 612312011 7/22/2011 11-0625 Sewer and water connection 6/23/2011 612912011 11-0619 Phone and pc system 6/16/2011 11-0600 Interior wall and doors 7/12/2011 9/912011 11-0598 Fire sprinklers 6/27/2011 11-0580 NICU 3rd Fl 12/28/2011 11-0578 Fix set & rough for 11-0293 611012011 8118/2011 11-0567 Crane foundation 611012011 11-0554 Low Voltage 11-0358 611512011 6/17/2011 11-0539 Low Voltage 6th 6/112011 11-0536 Temp wash station 612312011 6129/2011 11-0535 Relocate raceways 2nd FI 6/212011 7/1/2011 11-0534 Outlet for NICU 3 Rm 13 6/2/2011 7/112011 11-0533 Outlets for east tower 1 st fl 61212011 715/2011 11-0528 Cat 5 cables 5/3112011 7/18/2011 11-0520 North tower re-roof 1113/2012 11-0489 AlC Diffuser 6117/2011 11-0464 Fire Sprinklers for 10-818 511112011 11-0443 Master mechanical for 10-0818 5/1012011 211712012 11-0435 Bathroom Remodel 6/1412011 8/2912011 11-0424 Data outlets 4/29/2011 6/23/2011 11-0423 ERAntenna 4129/2011 6123/2011 11-0422 Portable X-ray connection 4/29/2011 6/2312011 11-0421 TV Monitor 4/29/2011 6/2312011 11-0420 Data/Comm 5th FI Main Pharmacy 4/2812011 11-0419 Data/Comm 1 st FI Main 4/2812011 11-0418 Data/Comm Medical Arts Surgery 4128/2011 11-0417 Data/Comm Labor & Delivery 4/2812011 11-0416 Low Volt. 6th Fl Pavilion 4/2812011 11-0398 Irrigation system 611/2011 11-0391 Steel stairs & land 5/5/2011 11-0385 Electrical main for 10-0818 4/26/2011 11-0382 New nursery 7112/2011 11-0378 Special outlets for 11-0173 4/2112011 4/25/2011 11-0370 Change sprinkler heads 4/20/2011 4/21/2011 11-0366 Med gas for 11-0173 411812011 4/21/2011 11-0340 Data/Comm 7th Main 41712011 12/29/2011 11-0339 Data/Comm Out patient Dept. 41712011 12/29/20] 1 11-0338 Data/Comm Main 41712011 12/29/2011 City Manager's Report to the Commission for April 3, 2012 11-0337 Data/Comm Pavillion 4/7/2011 12/29/2011 11-0311 Mechanical main for 10-1035 4/5/2011 7111/2011 11-0293 Remodel 1 st fl restroom 6/3/2011 9/2/2011 11-0266 Data/Comm 3/15/2011 812312011 11-0249 2nd fl Fire Sprinklers 3115/2011 11-0215 Kitchen Hood 12114/2011 11-0197 Data/Comm 2/28/2011 812312011 11-0185 Electric door for Radiology 2/2412011 11-0184 Receptacle and data outlet 2/2412011 8/3/2011 11-0183 Data/Comm 2nd fl 2/24/2011 812312011 11-0182 CommlTV 2/24/2011 6/912011 11-0172 Repairs to slab in Equipment penthouse 5/10/2011 11-0162 Rebuild sidewalk to comply with ADA 5/25/2011 11/912011 11-0137 3rd & 4th fl bridge replacement 3/22/2011 11-0014 High hats & dimmers 1112/2011 10-1192 Data/Comm 12/28/2010 619/2011 10-1178 Data/Comm 12/2112010 313/2011 10-1102 Fire sprinklers for 10-0327 1/12/2011 10-1099 Intcrcom 12/3/2010 61312011 10-1079 Temporary canopy 12/16/2010 611612011 10-1062 Shower pan 11110/2010 1211012010 10-1035 ER expansion Master 7/812011 10-0978 Storefront 1112/2010 6/16/2011 10-0975 Fan 1011912010 10-0951 Fire sprinklers for 10-0732 10119/2010 11118/2010 10-0882 Fire Alarm for 08-1401 9/2112010 3/9/2012 10-0864 Electrical main for 10-0264 912112010 6115/2011 10-0818 Elevator & equipment room upgrade 4/4/2010 10-0760 Electrical main for 08-1401 8/20/2010 1112112011 10-0694 Duct Bank 8/6/2010 6110/2011 10-0671 Empty raceway for microwave antenna 7/27/2010 10-0660 Data/Comm 7/22/2010 8/26/2010 10-0640 3 Double wide construction trailers 5/5/2011 10-0608 Parking lot for 10-0327 8110/2010 6/20/2011 10-0598 Plumbing main for 10-0327 7/7/2010 6120/2011 10-0591 Temporary water closet for 10-0327 7/6/2010 6116/2011 East tower Cafe phone & computer 10-0589 system 7/2/2010 10-0583 Water connection & piping for 10-0327 7/8/2010 6116/2011 10-0582 Med gas for 10-0327 7/8/2010 12/9/2010 10-0535 Impact doors 10/8/2010 10-0523 Low voltage for 08-1401 6/21/2010 1111512011 10-0421 Mechanical main for 08-1401 5/20/2010 11/14/2011 10-0390 Plumbing main for 08-1401 5/10/2010 1119/2011 10-0380 Spec-outlets for 09-0963 5/3/2010 10-0341 Electrical main for 08-1401 4/20/2010 11114/2011 City Manager's Report to the Commission for April 3, 2012 10-0327 10-0264 09-1110 09-0963 08-1401 Underground utilities SMH Cord Blood Cooling tower 5th fl Chemistry lab Equipment Lab interior remodel master 11130/2010 1l7J2(HO 311712010 3/11/2010 4l1~IZ()lO 311112011 619/2011