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6To: From: Date: Subject: Background: Expense: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM The Honorable Mayor and Members of the City Commission Hector Mirabile, PhD, City Manage/f April 23, 2012 Agenda Item # __ ---.:c=--__ 2001 A Resolution authorizing the City Manager to purchase seven (7) laptop computers for the South Miami Police Department, expending $7,112.00 from account #120- 3404-521-5205 (Edward Byrne Memorial Justice Assistance Grant) and $136.50 from account number #001-1910-521-5205 (Police Department, Computer Supplies). The Police Department needs laptop computers to communicate, conduct field reporting, subject checks and records retention in order to enforce the laws of the State of Florida. The currently owned laptops have reached the limit of their useable life, due to age, obsolescence, and dated technology. The funding for this request will come from the State Edward Byrne Memorial Justice Assistance Grants (JAG). The laptop computers will be purchased from Dell, through the State of Florida Contract #250-040-08-1. $7,112 to be charged to account #120-3404-521-5205 (Edward Byrne Memorial Justice Assistance Grant (JAG) and $136.50 charged to account 001-1910-521-5205 (Police Computer Supplies). Attachments: 0 Proposed Resolution o JAG Award Letter & Certificate of Acceptance o Dell Quote 1 RESOLUTION NO. _______ _ 2 3 4 A Resolution authorizing the City Manager to purchase seven (7) laptop computers for the 5 South Miami Police Department, expending $7,112.00 from account #120-3404-521-5205 6 (Edward Byrne Memorial Justice Assistance Grant) and $136.50 from account number #001- 7 1910-521-5205 (Police Department, Computer Supplies). 8 9 WHEREAS, the Police Department is required to maintain communications and computer 10 equipment in order to enforce the laws of the State of Florida to provide for the public's safety, 11 and provide for disaster relief and homeland security, thereby making our community safer, and 12 13 WHEREAS, the currently owned laptops have reached the limit of their useable life, due to 14 age, obsolescence, and dated technology, and these items are used for police dispatching, call 15 taking, reporting, and analysis, and 16 17 WHEREAS, the funding for this request will come from the State Edward Byrne Memorial 18 Justice Assistance Grants (JAG). 19 20 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF 21 SOUTH MIAMI, FLORIDA, THAT: 22 23 Section 1: The City Manager is hereby authorized to allow this expenditure to be charged 24 to account #120-3404-521-5205 (State JAG) in the amount of $7,112, with a current balance of 25 $7,112.00 and $136.50 from account number 001-1910-521-5205 (Police Computer Supplies), with 26 a current balance of $21,264.18. 27 28 Section 2: That this resolution shall be effective immediately upon approval. 29 30 31 PASSED AND ADOPTED this __ day of May, 2012. 32 33 ATTEST: APPROVED: 34 35 36 CITY CLERK MAYOR 37 38 Read and Approved as to Form, Language, Commission Vote: 39 Legality and Execution Thereof: Mayor Stoddard: 40 Vice Mayor Liebman: 41 Commissioner Newman: 42 Commissioner Harris: 43 CITY ATTORNEY Commissioner Welsh: 44 1 Fl0r1da "Department of Office of Criminal Justice Gr.ants Law Enforcement Post Office-Box 14$~ Tallahassee, Florida 32302-1489 Gerald M. Bail6\j (850) 61:"(-1250 9ommissioi,er www,fdJe.state.fLus JAN 232012 The Honorable Phillip Stoddard Mayor City of South Miami 6130 Southwest 72 $treet South Miami, FL 33143 Re: Contract No. 2012wJAGD~DADE-11~C5-129 Dear Mayor Stoddard: Rick Scott, GOlIemor Pam Bondi, Attorney General . Jeff Atwewr, ChiefFinahCl:af Officer . Adam Puil1am, Commissioner of Agriculture The Florida Department of Law Enforcement is pleased to award an Edward Byrne Memorial. Justice Assistance Grant to your unit of government in the amount of .$7, 112jj(Horthe pr6jecfEmtltled,BYRNE GRANfVEHfCLEB'URGLARY .. these funds shall be utilized for the purpose of reducing crime and improving public safety. A copy of the approved subgrant application with the referenced contract number is enclosed for y.our file. AU correspondence with· the Department should always' refer to the project nurriber andtitle. Your attention is directed to the Standard Conditions of the subgrant. The Standar-d CondWons should be reviewed carefully by those persons r.esponsible for project administration to aVoid delays Tn project completion and costs rerrnbursements~ The enclosed CertiftcaUon of Acceptance. should be completed and returned to the . Department within 30 calendar days from the date of award, Th~s certi.ficate constitutes official acceptance of the' awa~d and must he, received by the Department priorto the. reimbursement of any project expenditures. . Committed to Service'" lntEigrity .~ Respect· Quality The Honorable-Phil1:fp Stoddard Page Two ' We look forward to working with you on-this project. If we can be of further assistance, please contact Janice Parish at 850/617~1250'. Sincerely, "- (10' ·~8.~ ClaYt~R. Wilder AdmInistrator . CHW/JP/st Enclosures' State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 CERTIFICATION OF ACCEPTANCE The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award number 2012-JAGD-DADE-11-C5-129, in the amount of $ 7,112.00, for a project entitled, BYRNE GRANT VEHICLE BURGLARY, for the period of 02/01/2012 through 06/30/2012, in accordance with the Budget and Budget Narrative contained in the subgrant application, and subject to the Florida Department of Law Enforcement Conditions of Agreement and any special conditions governing this subgrant. Date of Acceptance Name 0 Subgrantee Rule Reference 11 D-9.006 OCJG-012 (rev. October 2005) State of Florkfa Offfm~ ·of Criminal, Justice Grants .F-lorlda,Oepartment of Law Enforcemant 233.1: Phillips RO.ad TaUahassee', -Florida 32308 SUBGRANT AWAHD CERTIF!CATE Subgrantee: City c<f South, Miami Oate of Award; /... .:\ '5 ~J ~ Grant PerIod: From 02/0t/2012 TO: 06/30/2012 Project Title: BYRNE GRANT VEHICLE BURGLARY Grant Nu mber: 20 12~JAGD-DADE~ 11-C5-129 Fe.de.ral Funds: $ 7,112.00 State Agency Match: Local Agency ,Match: $ 0.00 Tota! Project Cost $ 7,112.00 State Purpose Area: E: Equipment Supplies ~ Purchase EquipmentiSuppHes CFDA No.: 16.738 Award is hereby made in the amount and for the period shown above of a subgrant under Title I of the Omnibus Crime Control and Safe Streets Act of 1968, P~L 90- 351, as amended, and the Anti-Drug Abuse Act of 1988, P.L. 100 .. 690, to the above mentioned subgrantee and subject to any attached or special conditions. This awar.d is subject to all applicable rules, regulations, and conditions as contained in th~ current edition of the Office of Justice Programs Financial Guide, C'ommon Rule for State and Local Governments and A-87. or OMS Circulars, A-110 or A102, as applicable, and A-21 ,in their entirety. It is also sub~ to such ·further rules t , regulations and poHcies ,as may be reasonably prescrIbed by the State or Feder.a1. Government oonsistent with the purposes and authori~ation of P 1.. 9U~351, as amended,. and P.L. 1'00-690. , · SUBGRANT AWARDCERTI'FICAT:E ·fC'ONTlNUE-D) This grantsr.aH become effective on the b-eginniFlg. date of thegran.t period provided that withfH 30 days from ·the date of award, -a propetity exe.cuted GertiftcaUon of Acriep-tancelRaquest for Paymenf is retum.edto the. department Authorize Official . Clayton H. Wl1der Adminisirator Date ( ) Thjs award is subject to special conditions (attached). Find a Laptop, Notebook, Desktop, Server, Printer, Software, Service, Monitor or TV at ... Page 1 of2 Dell recommends Windows® 7. View/Print Cart ~ Print Page SOUTH MIAMI, FLORIDA Contract Code #25aaq E-quote Number: 1012394389153 E-quote Name Saved By: Byrne-Jag State Idc South Miami E-Quote Description 7 Laptops Phone Number: (305) 663-6339 Saved On:' Expires On: idC@southmiamifl.gov Thursday, April 05,2012 Saturday, May 05, 2012 Purchasing Agent: Notes/Comments: Additional Comments: Premier Page Name SOUTH MIAMI, FLORIDA Contract Code #25aaq Description • Latitude E5520 '. Date & Time: April 05, 2012 11:10 AM CST SYSTEM COMPONENTS Latitude E5520 Latitude E5520, Genuine Windows® 7 Professional, Media, 64-bit, English Catalog Number: 84 RCRC1269235-3169986 Module Description Latitude E5520 Latitude E5520 IdcSouth Miami Grant=7112.00 STIIZ.rOc) lla -3'-1 ol{ -3:-J 1-(a t"2 r) -3 l/ tJ t(-521 ,-.521 Show Details Operating Systems Genuine Windows® 7 Professional, Media, 64-bit, English Processor Memory Internal Keyboard Expansion Slot Primary Storage Intel® Core™ i3-2350M processor (2.30GHz, 3M cache,with Turbo BoostTechnology 2.0) 4.0GB, DDR3-1333MHz SDRAM, 2 DIMMS Internal English Single Pointing Keyboard Express Card 320GB 5400rpm Hard Drive Touchpad and Fingerprint Reader Dell Touchpad with Anti-microbial protection Options LCDs Modem ACAdapter Primary Optical Device Camera and Microphone Wireless LAN (802.11) Productivity Software 15.6" HD (1366x768) Anti-Glare LED-backlit No Modem 90W AlC Adapter (3-pin) 8X DVD with Cyberlink Power DVDTM Noise Cancelling Digital Array Microphone Dell Wireless ™ 1501 802.11 b/g/n Half Mini Card No Productivity Software http://premierecornm.dell.com/dellstore/PopUps/popup ~rint_ cart.aspx?c=us&cs=rc 126923... 4/512012 Find a Laptop, Notebook, Desktop, Server, Printer, Software, Service, Monitor or TV at .. , Page 2 of2 Primary Battery Hardware Support Services Data Protection Services Installation Services Energy Star & EPEAT 9-cell (97WH) Primary Lithium Ion Battery 3 Year Basic Hardware Service with 3 Year NBD Limited Onsite Service After Remote Diagnosis Keep Your Hard Drive, 3 Years 3 Year Accidental Damage Service Energy Star 5.0 Enabled I EPEAT Gold TOTAL: $7,248.50 ~~~'-.,. ===-'~----=~'-.. ,. '-~-""'-~~'=-='--'-'='-~-~---'~-'-"-=-'-~-'--~.-~-... ,~-. "'--'-'---"-'--'-"'~-'-'==--~----=~~,,-, ... ~-.. ,-- snCM54 Sub-total Shipping & Handling Tax* Tax Based on Customer Indicated Preference Total Price 1 Total Price $7,248.50 $0.00 $0.00 $7,248.50 As low as $193/month*2 • I Apply Now! Learn More Why should I apply? © 2012 Dell For customers of the 50 United States and the District of Columbia only. Site Terms I Terms of Sale I Privacy I Feedback Large Text http://premierecomm.dell.comldellstore/Pop UpS/pOpUp ~rint_ cart.aspx?c=us&cs=rc 126923... 4/5/2012