8TO:
FROM:
DATE:
SUBJECT:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Hector Mirabile, Ph.D., City Managelfl
April 17, 2012 r Agenda Item No.:
South Miami
bed
;"OiP
2001
A Resolution authorizing the City Manager to extend the expiration date of the
fiscal year 2010 grant agreement amendment with Miami-Dade County's Public
Housing and Community Development (PHCD) for the CRA Street Lighting
Project in the amount of $170,000.00 from December 31, 2011 to September 30,
2012.
BACKGROUND: The City of South Miami was awarded a grant for CRA Street Lighting in the
amount of $120,000.00 from Miami-Dade County's Public Housing and
Community Development or PHCD (formerly known as the Department of
Housing and Community Development or DHCD) with a contract expiration date
of December 31, 2010. It was necessary to extend the grant agreement in an effort
to obtain additional community participation for street lighting locations. The City
of South Miami was approved for a I-year contract extension from December 31,
2010 to December 31, 2011, in the form of a grant agreement amendment (1) by
Miami-Dade County's Public Housing and Community Development (PHCD) for
the CRA Street Lighting Project. Furthermore, an additional $50,000 CDBG
funding was approved by Miami-Dade County for the CRA Street Lighting Project,
increasing the grant total to $170,000.
On February 9, 2009, the CRA Board voted against decorative lighting in the
designated areas identified in the scope due to prohibited operation costs.
Consequently, the City of South Miami investigated alternative energy efficiency
options to identify potential cost savings on operations. However, due to FPL
regulations, the City would need to assume ownership and maintenance
responsibilities of the street lights, resulting in little or no cost savings.
The City of South Miami signed a contract with FPL to resolve some of the lighting
inadequacies as describe in the SMPD Police Report drafted on December 22,
20 I o. It was determined that increasing watt usage, adding light shields and
GRANTOR:
GRANT AMOUNT:
GRANT PERIOD:
ATTACHMENTS:
installing approximately ten (10) street lights on the following streets would resolve
some lighting inadequacies:
• SW 68th Street between 58th Place and 59th Place
• SW 61st Court/Drive from SW 59th Place to SW 66th Street
On December 15, 2011, the City requested to add the following additional streets
identified in the SMPD Illumination report that were not included in the original
scope from Miami-Dade County:
• SW 58th Place between SW 66th Street and SW 68th Street
• SW 67th Street between SW 58th Place to 59th Place
Miami-Dade County will not approve the scope change unless the project moves
forward.
Miami-Dade County's Public Housing and Community Development (PHCD)
$170,000.00
December 31, 2010 through December 31, 2011
Miami-Dade County's Public Housing and Community Development (PHCD)
Agreement for CRA Street Lighting -Amendment 2
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RESOLUTION NO. __ _
A Resolution authorizing the City Manager to extend the expiration date of
the fiscal year 2010 grant agreement amendment with Miami-Dade County's
Public Housing and Community Development (PH CD) for the CRA Street
Lighting Project in the amount of $170,000.00 from December 31, 2011 to
September 30,2012.
WHEREAS, the County has been awarded federal funds from the Housing and Urban
Development Community Development Block Grant (CDBG) program; and
WHEREAS, the City of South Miami was awarded a grant for CRA Street Lighting in
the amount of $120,000.00 from Miami-Dade County's Public Housing and Community
Development (PHCD) with a contract expiration date of December 31,2010; and
WHEREAS, the Mayor and City Commission authorized the City Manager to accept an
additional $50,000 for the grant agreement with Miami-Dade County's Public Housing and
Community Development (PH CD) for the CRA Street Lighting, increasing the grant total to
$170,000.
WHEREAS, the City of South Miami was approved for a I-year contract extension in
the form of a grant agreement amendment with Miami-Dade County's Public Housing and
Community Development (PH CD) for the CRA Street Lighting Project until December 31,
2011; and
WHEREAS, the Mayor and City Commission wish to accept the second grant agreement
amendment with Miami-Dade County's Public Housing and Community Development (PHCD);
and
WHEREAS, the Mayor and City Commission authorize the City Manager to extend the
expiration of the grant agreement amendment with Miami-Dade County's Public Housing and
Community Development (PH CD) for the CRA Street Lighting with the change in expiration
date from December 31,2011 to September 30,2012.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The Mayor and City Commission authorize the City Manager to execute the
grant agreement amendment with Miami-Dade County's Public Housing and Community
Development (PHCD) for the SMCRA Street Lighting Project with a new expiration date of
September 30, 2012.
Section 2: This resolution shall be effective immediately after the adoption hereof.
PASSED AND ADOPTED this __ , day of ___ , 2012.
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ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
LANGUAGE, LEGALITY AND
EXECUTION THEREOF:
CITY ATTORNEY
2
APPROVED:
MAYOR
Commission Vote:
Mayor Stoddard:
Vice Mayor Liebman:
Commissioner Harris:
Commissioner Newman:
Commissioner Welsh:
Resolution Number#R·1284-09 and R-489-10
Duns Number #024628976
Award Amount $170,000
CDBG2010
Municipality
AMENDMENT TWO TO THE
FY 2010 COMMUNITY DEVELOPMENT BLOCK GRANT
CONTRACT BETWEEN
MIAMI-DADE COUNTY
AND
CITY OF SOUTH MIAMI
This amendment amends the FY 2010 Community Development Block Gr.ant Contract between
Miami-Dade County and the City of South Miami (the "Contract") entered into between Miami-
Dade County, a political subdivision of the State of Florida, hereinafter referred to as the
"County" and the City of South Miami, a municipal government, organized under the laws of the
State of Florida hereinafter referred to as the "Awardee", executed on April 5th , 2010, is
amended as follows:
1. The Contract is hereby amended to delete all references to "Department of Housing and
Community Development" or "DHCD" and replace it with the said references of the "Public
Housing and Community Development" or "PHCD".
2. Page 29, Section IV (A)( 2), first sentence is amended to read as follow:
This Agreement shall expire on September 30,2012.
The remainder of Section IV remains unchanged.
3. Attachment "A-1" is replaced with the new Attachment "A-in attached herewith.
The effective date for this amendment is December 31, 2011.
All references in the Contract to the expiration date shall now read the expiration date of
September 30,2012. .
This Amendment is intended to extend the Contract, until September 30, 2012. The Parties
ratify and adopt all the provisions, duties and obligations of the Contract as if fully set forth
herein.
This Amendment and all its attachments are hereby made a part of the Contract.
Page 1 of 2
Resolution Number#R-1284-09 and R-489-10
Duns Number #024628976
Award Amount ~170,000
COSG 2010
Municipality
IN WITNESS THEREOF, the parties hereto have caused this three (3) page contract to be
executed by their undersigned officials as duly authorized, this day of
________ 2012.
AWARDEE:
City of South Miami
BY:
NAME: Hector Mirabile, Ph.D.
TITLE: City Manager
DATE:
BY:
NAME: ------------------------
TITLE: ------------------------
DATE:
Witnesses:
BY:
(Signature)
Type or Print Name
FederallD
Number:
Resolution #:
Index Code:
59-6000431
. R-1284-09 and
R-489-10
CD536C13CI
MIAMI-DADE COUNTY
BY:
NAME: Carlos A. Gimenez
TITLE: Mayor
ATTEST
BY:
TITLE:
Contractor's Fiscal Year Ending Date: September 30th
CORPORATE SEAL:
AMENDMENT IS NOT VALID UNTIL SIGNED AND DATED BY BOTH PARTIES
Page 2 of 2
Dlreclo(s ResoluUon Approving the Funded amount and Authorizing execution of the Contract
,lhorized Signature Form, Mlaml·Dade County Affidavits, Stat. of Florida Public Entity Crtmes
Affidavit of Financial and Conflicts Qllnteres~ Oevelope(s Affidavit that Mlami·Dade County
and Parking Tickets have been Paid, Code ofBuslne •• ethics, Collusion Affidavit, CertJflcation
_ _ ,bbying, Related Partles Disclosure Slate!"ent Fair Subcontracting Policies, and
ISUbcontractorlSuPPlIer Listing
·W·9. Articles of Incorporation. By-Laws, IRS 990, Certificate 01 Good Standing, Tax Exemption
JANUARY 1, 2011 THRU SEPTEMBER 30, 2012
Paga10f4
City of South Miami
South Miami CRA Street Lighting
CDBG2010
;i!H!!H!i!iiili~~!t..ij,i®..@gj
S65,OOo.OO
$235,000.00 [~f:~:~~~HTIP.S![~:~~r~pgQ~
~ecple
Attachment A·1
Compliance with Part 6()'2 Affirmative ACtion Program
)d CertlflcaUons
ICertification Regarding DNg Free Workplace
Ice of Comli.nce (Seeiton 3, HUD Act of 1968)
3 Requirements
3Clause
Initial Section 3 Goals
Icertification Regarding Debarment, Suspensiton, Ineliglbmty and Vaolunlary Exclusion -Lower Tier
T~nr:.:='Ir.tinnll!
Employment Opportunity (EEO) Clause for Contractors Not Subject 10 executive Order {ECO
Opportunity for Special Diabled Veteran. and Veler.ns of the Vietnam Era
Opportunity for Workers with OIabilities
Requirement for affirmative Action \0 Ensufe Equal Employment Opportunity (ECO 11246)
Employment Opportunity (EEO) Clause for Contractors Subject to executive Order (ECO 11246)
"Uon of Nonsegregated Facilities
to Prospective Subcontractor. of Requlrments forC.ertlflcation 01 Non.egregated Facilities
of Requirement -Clean Wa1er. Clean Air. EO 11738 and EPA Regufaticns Provision
ICertification of CompHane. wilh Federal Regulations
and Other
JANUARY 1, 2011 THRU SEPTEMBER 30, 2012
Pego2o(4
CRy of South Miami
South Miami CRA Street Lighting
CDBG 2010
\mm:ii~ill@)it9i~pji.i§Qi
$65,000.00
$235,000,00
ljj~:1~1~ffi~gifl~~!g~fjti~®;
People
Attachment A-1
!cer1lflcauon of Compliance with Part 60-2 Affirmative Action Program
Cer1lflcation Regarding Drug Free Workplace
Lce of Companies
3 Requlremenl.s {If applicable}
3 Clause (If applicablo)
and Performance Bond
JANUARY 1, 2011 THRU SEPTEMBER 30, 2012
4/112012
Pago3cf4
City of South Miami
South Miami CRA Street Ughting
CDBG 2010
~~j1;mftflHi~~~i~Q~!t@~~gl
$65,000.00
$235.000.00
~lliltl~;~:~mh k~t~~'i~mj@QQ;
People
Attachment A-1
JANUARY 1, 2Ql1 THRU SEPTEMIlER 3D, 2012
Pag.4of4
City of Sou\h Miami
South Miami eRA Street lighting
CDBG2010
f~iHHgti?,L~;$.fli.Q.~«tgj~~
$65,000.00
$235,000.00
. W.MHH1~t!11lmlmH~[~Q;
People
Attachment A·1
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