_ICITY OF SOUTH MIAMI
OFFICE MEMORANDUM
To: Honorable Mayor and City Commission
Date: March 20, 2012
From: Hector Mirabile, Ph.D., City Manager
Re: Manager's Report
Dear members of the Commission, you may be receiving calls about a letter from the South Miami
Pension administrator sent to retired South Miami employees regarding pension benefit
overpayment. On February 28, 2012 the pension administrator sent out a notice to certain retired
employees informing them of an overpayment of the supplemental benefits. The citation is Section
16-17 of the South Miami Code of ordinances. The pension administrator is performing due
diligence review of payments and identified this discrepancy. The affected retirees are being offered
choices of repaying the overpaid amounts which in one case is $14,458.94. I am mentioning this for
information purposes only since the Pension Board is the autonomous body overseeing the pension
and inquiries should be referred to the pension administrator or the Pension Board.
We reached a junction where staff needs further guidance on how the Commission wishes to proceed
with the Murray Park Pool project. The Commission directed staff to proceed with appropriate
means to contract with a pool operator with the intent that the operations and maintenance of the
pool would be of no cost to the City. RFPs were issued twice and on both occasions the vendor the
City was negotiating with pulled out of the process. We also have two viable RFP responses for the
design and build phase of the project where the cone of silence is still active. Additionally, the
deadline for substantially completing the construction of the pool was approved for an extension
until December 31, 2012. It is staff's projection that substantial completion may not be achieved by
the deadline date. We would like to point out that unless a decision as to the selection of a design
and build contractor is made prior to April 30, 2012, 50% completion of the building of the pool will
not materialize and the probability that Miami-Dade County granting another extension would be
non existence. Therefore, I am providing the Commission with some courses of action and look to
your guidance on how to move forward.
COA 1: Continue negotiations with the YMCA for the management of the Gibson-Bethel
Community Center as well as the pool and the park area in lieu of the current agreement with the
South Miami Park. The City Attorney and Staff are in discussion with the YMCA on this issue with
possible results materializing with the caveat that the YMCA is also interested in managing active
City Manager's Report to the Commission for March 20, 2012
parks in the City .
COA2: Continue the process of hiring the design and build contractor and build the pool with the
City of South Miami operating the pool. The City would absorb the total operational and
maintenance costs associated with the pool.
COA3: Same as COA2 but the CRA would absorb the costs associated with the total operation and
maintenance of the pool. The caveat to this COA is that the CRA Board and Miami-Dade County
must approve the expenses and salaries.
COA4: Continue the process of hiring the design and build contractor and build the pool and during
that time attempt for a third time the RFP process for a pool operator. The caveat to this COA is that
we were not successful the first two times so the chances of a third time being successful are risky.
COA5 : A combination of any of the aforementioned COAs .
COA6: The project does not move forward and the monies already expended (approximately
$198,000) returned to Miami-Dade County from our General Funds.
Staff needs a formal decision as to the direction made as soon as possible .
Staff is coordinating with the Police Benevolent Association attorney for the negotiations of the
Police upper body (lieutenants and captain) collective bargaining agreement. We look forward to
commencing negotiations next month.
Lastly, before you are two items related to major roof repairs at the South Miami Police Department.
The roof is approximately 20 years old and no longer can maintain its integrity with patching. Since
this is an unexpected turn of events and the rainy season is fast approaching it is critical that the
major roof repairs be conducted on an emergency basis. Staff received competitive quotes from
reliable vendors and provides you with their recommendation. Since the City 's fiscal year is still a
ways away and the current U.S. economic conditions is less than certain staff realizes that the prices
of certain commodities such as petroleum product including fuel may have an adverse impact in our
budgeted estimates even though we took a conservative position. With the continued destabilization
of the Middle East and the threats of Iran impacting oil commerce traffic along the Strait of Hormoz
it is in the City'S best interest to hold the replacement of the rugs in the police and code enforcement
departments until next fiscal year . This will allow $9,391 to be available for reallocation should the
need arise.
The following are the accomplishments for the period ending March 20,2012:
i. Accomplishment.
a. New IT IDe successes:
i. IT worked on the EOC interface.
City Manager's Report to the Commission for March 20,2012
11. IT worked on multiple GIS issues for OSSI and Planning and Zoning.
111. IT assisted in the creation of floor plan for use of exploring the existing commission
chambers transformation as offices.
IV. Working on revised quotations for AV System. Current system required re-wiring
due to issues.
v. IT assisted with the CRA build out. This project is now 50% complete.
VI. Rebuilt 6 desktops for the RMS training.
V11. IT coordinated and attended OSSI training. RMS training was 4 days and MCT
training was 2 days.
Vlll. Built 2 new laptops and rebuilt 3 laptops for Police and deployed for network.
IX. IT built 2 new desktops, configured and deployed on network.
x. IT installed new Citrix clients on 4 PC's for the Paychex system.
Xl. IT repaired Dispatch emergency phone system.
Xu. Reinstallation of IExplorer and Adobe in Central Services after issues.
Xlll. IT issued 6 passwords.
XIV. Go Live with One Solution was implemented. Currently handling issues as they
arise and working with Sunguard to resolve.
XV. Coordinated creation of new file share on system for Public Works. Setup
permissions to share and created mapped drive to users that are authorized to view
contents.
XVI. No AS-400 issues
XVII. Reported several issues to USA Software however response is slow.
XVlIl. IT continues working with CJIS to ensure the City of South Miami Police Dept is in
compliance. A diagram of the planned network was submitted to them for their
review. They identified some requirements and we are working with them to ensure
compliance. This is ongoing.
March 2nd through March 16
Total Hours: 99
Total Tickets: 72
City Manager's Report to the Commission for March 20,2012
b. Finance:
1. The City of South Miami was awarded, for the second consecutive year, the GFOA
prestigious Distinguished Budget Presentation Award for its Fiscal Year 2012
budget. The GFOA established the Distinguished Budget Presentation Awards
Program (Budget Awards Program) in 1984 to encourage and assist state and local
governments to prepare budget documents of the very highest quality that reflect
both the guidelines established by the National Advisory Council on State and Local
Budgeting and the GFOA's best practices on budgeting and then to recognize
individual governments that succeed in achieving that goal.
11. The Finance Department is working with the auditors on finalizing the FY 2011
audit. Finance continues working with the City Manager's Office on completing the
MD&A and statistical section. The City remains on target to complete the external
financial audit before the deadline date of March 31, 2012.
111. The City of South Miami officially went live with SunGard -Finance OneSolution.
On a daily basis we are evaluating the system and reporting to SunGard any issues.
We are in direct communication with each department and providing contestant
support.
IV. Finance continues processing a great number of Stormwater payments received from
the 321 billed customers. The stormwater charges cover January thru December
2012.
v . Finance received numerous payments for False Alarms fees after sending the final
invoices to all outstanding accounts, with the magistrate set date for April 19t
\ 2012.
VI. Finance completed a kick-off meeting with CryWolf, the City's future False Alarm
software provider. The City is working on exporting the existing false alarm data and
importing it into the future software. Currently, a tentative Mid-May date has been
set for go-live.
V11. Finance will be installing the SunGard GovNow software on the week of March 19,
2012 so that the City may accept credit card transactions via the City's website.
Going live will depend on the programming and the date in which the Community
portion of One Solution will go-live.
viii. Finance is collecting a large number of excess trash fees, since sending out the final
invoices for all outstanding customers. The Magistrate set date is April 19, 2012 for
any customer that would like to appeal the excess trash fee.
IX. We are working on completing and posting the financial monthly report for February
2012.
a. Grants and Sustainable Initiatives:
City Manager's Report to the Commission for March 20,2012
1. Requested time extension for Safe Neighborhood Parks grant for the Murray Park
Pool project from March 31, 2012 to September 30,2012.
11. Requested scope expansion from Miami-Dade County for Community Development
Block Grant, FY 2009 SW 66 th Street, Phase II.
iii. Requested reimbursement for Florida Department of Transportation, Sunset Drive,
Phase IV project in the amount of $72,280.32
IV. Submitted the following progress reports:
1. FY 2008 General Obligation Bond Program, Building Better Communities
monthly report for the Water Distribution System Extension project for the
month of February 2012.
2. Miami-Dade County, After School Program, October 2011 -January 2012
3. Miami-Dade County, Senior Meals Program, October 2011 -January 2012
v. Submitted grant application for the Florida Department of Environmental Protection,
Division of Recreations and Parks, FY 12 Land and Water Conservation Fund for
the redevelopment of Marshall Williamson Park on March 15,2012.
vi. Grant applications under consideration:
1. US Department of Justice, Office of Community Oriented Policing Services, FY
12 COPS Hiring Program (CHP) Funding;
2. Miami-Dade County, General Obligation Bond Program, Building Better
Communities for water and sewer connection projects;
3. Florida Department of Agriculture and Consumer Services, Florida Forest
Service, Florida Urban and Community Forestry grant.
d. Central Services:
1. The old copier equipment from the previous contract was picked up and removed
from each department.
11. The Central Services Division is working with multiple departments during the
go-live of the SunGard Finance OneSolution. All departments are currently
entering all Purchase Oder Requests via Finance OneSolution.
111. Central Services requested a credit from ATT in the amount of $1,246.73 for an
overbill of an interstate line. Staff verified the overbill occurred and ATT
confirmed and agreed with CS findings. The credit will be applied on the April
bill.
City Manager's Report to the Commission for March 20,2012
IV. Central Services was able to generate a cost avoidance of $390 for the production
of letter envelopes with the City logo and address affixed. An existing stock of
blank envelopes were used, in addition to a copy feature within our new copier
equipment, to produce the addressed envelopes. Printing new envelopes from an
outside vendor was avoided by utilizing the blank envelopes and the copy feature.
v. A Landscaping RFP was posted on Monday, March 19 th and will close on April 6,
2012. A mandatory per-bid meeting is scheduled on March 30 th • The scope
includes landscape maintenance services for public rights-of-way within and
outside of the City.
VI. A draft scope of work was developed for an upcoming Soccer Program RFP. The
City will be soliciting for a firm that will operate, design, finance and construct
facilities strictly for soccer programs at South Miami Park. The RFP is scheduled
to be advertised in March.
Vll . A draft RFP was developed for Lobbying Services over a three-year period. The
RFP is scheduled to be advertised in March. The current contract was extended
through June 30, 2012 to ensure the City was represented through the current
legislative session and, to solicit and award a replacement contract.
e. Police:
1. Total of 18 arrests: 4 felonies, 10 misdemeanors, 1 traffic arrests and served 3 warrants.
11. Of those 18 arrests, 3 were narcotics related:
iii. In addition, on Friday, March 16 t
\ the Patrol Division conducted operation "Luck of the
Law" DUI checkpoint. This checkpoint was set up in the 6200Blk of South Dixie
Hwy. A total of 665 vehicles were checked and the operation resulted in the arrest of
14 individuals, 4 of which were for DUI. Additionally there were 4 narcotic related
arrests and a total of 231 traffic citations issued.
iv. On Thursday, March 16 t\ the South Miami Police K-9 dog "Bono" had to be retired due
to health issues. K-9 Bono has been an intricate part of the police department, serving
since 2005. We are in the process of acquiring a new police service dog to take over
his duties.
Criminal Investigations Division
1. On March 16,2012, GIU personnel arrested a subject for Scheming to Defraud
the Elderly and Grand Theft. The subject in this case was a care taker for an 85
year old male who was senile. The care taker over the course of a year defrauded
the victim of over $50,000.
11. On March 16, 2012, GIU and SIU personnel participated and assisted the Uniform Patrol
Division in a DUI checkpoint. This led to numerous arrests for narcotics violations.
City Manager's Report to the Commission for March 20,2012
Communications Division
i. MCT (Mobile Computer Terminal) training took place on March 13 th and 14th
taking the OSSI training to the halfway point. Next week begins the Train the
Trainer training for all patrol supervisors.
Training Unit
Firearms qualifications and Accreditation update classes were conducted on 311,
3/2, and 3/8. Approximately 50% of the sworn personnel have attended the training.
Parking Enforcement
1. The Parking Enforcement Division issued a total of 2,584 citations from the time period
of March 4th thru March 18 th . Total fine amount for these citations: $49,581.00.
11. There was one (1) citation issued for trucks unlawfully parked or willfully obstructing
traffic.
Code Enforcement Division
i. During the period of March 5th through March 18th, 2012, this division collected and/or
was instrumental in the collection of $15,864.72 in revenues as follows:
BTR New/Renewals
Excess Trash
Fines/Liens Payoff
Lien Searches
TOTAL REVENUE
$13 382 .72
$ 3 ]2 .00
$ 400.00
$ 1,770.00
$15,864.72
11. Coordinated efforts with and addressed the CRA Board to request funds to secure
new computers to replace obsolete equipment at the Community center; these
computers were to provide services to senior citizens and children during after school
programs.
111. Continued conducting shopping cart removal sweeps throughout the city.
IV. GIS: Working with IDC and Miami-Dade County's GIS department to identify the
City's geographical/mapping needs. Continued the GIS map data project to
systematically validate all city addresses; 10 out of 27 maps were completed during
this period.
v. Business License Section: Continued the Annual Business licenses and certificate of
use renewals, pertinent inspections and the issuance of late penalties/fines.
VI. During this period, the city was "hit" with 14 new graffiti "tags" which were
promptly addressed. CE continues to collaborate with police and property owners to
promptly address this issue to continue to deter this criminal activity.
V11. Seven (7) business accounts were closed and eleven (11) transferred.
City Manager's Report to the Commission for March 20,2012
VllI. CE reviewed, processed, and returned 63 building permits in a timely manner; within
1 or 2 days.
IX. CE reviewed, verified, and returned one (1) banner and seven (7) other permits for the
ERPB in a timely manner; within 1 or 2 days.
x. CE received and responded to 30 citizen complaints within 24 hours. Eighty-eight
(88) proactive field inspections were conducted during this period.
Xl. CE issued 35 courtesy notices; 6 notices of civil infractions with fines; and removed
74 snipe/illegal signs from the City's right-of-ways, and successfully closed 18 cases:
a. Snipe/illegal signs are signs placed/stuck on the city's right of ways
advertising a variety of things such as homes for sale, classes, etc.
b. The 18 closed cases include courtesy cases complied with and fines
paid for.
XlI. Continued removal of small graffiti notices from throughout downtown with
biodegradable product.
XlII. Continued to work in collaboration with the Finance and Public Works departments
to address the handling of outstanding excess garbage and false alarm cases; 164
cases are on schedule for hearing in April 2012; 1 case was paid and 2 closed.
XIV. CE received 35 BTR applications/licenses; 22 were processed and issued 22. The
new licenses are a direct result of proactive field inspections. Ninety-one (91) field
inspections were conducted during this period.
xv. Conducted 16 new lien searches.
XVI. Continued working in collaboration with the IDC Department on the development of
departmental outlines for: Code, Building and Planning & Zoning Departments.
Special Events Coordination
1. Processed a Special Events Film Application/Permit for Nonfiction Unlimited, for a
commercial shoot scheduled for March 16, 2012, at a private residence. Secured the
services and payment for a City of South Miami Police Officer. Collaborated with the
Miami-Dade County Film Department for this commercial shoot.
11. Processed a Special Events Application/Permit for Irish Times, for a St. Patrick's
Celebration held on March 17,2012. Secured the services and payment for the use of
two (2) City of South Miami Police Officers.
111. Assisted Mr. Rene Dahdah, of Fox's Shenon Inn LLC, to secure and pay for Police
services for a Kick-off Party scheduled for March 15,2012; the event was postponed
until April 12,2012, due to inclement weather.
IV. Developed a "Garage Sale" pamphlet for information to be distributed to the community;
waiting for approval.
City Manager's Report to the Commission for March 20, 2012
v. Developed a "Volunteering" pamphlet for information to be distributed to the
community; waiting for approval.
VI. Developed a "Volunteer Survey" to be distributed to the community upon approval.
V11. Art Night season ended on 3/9/2012. New season will commence in October, 2012.
Completion of services rendered to South Miami Rotary Art Festival; processing final
payments to the City.
Professional Development
1. Assisted the Human Resources Department with the recruitment process for a Parks &
Recreation Assistant Director; 10 candidates were interviewed.
11. Reviewed customer service delivery standards with Human Resources and coordinated
pertinent and basic training for front desk staff with all Departments.
111. Attended a City Managers/Senior Management forum conducted by the Miami-Dade
County Mayor and staff to review code processes and potential conflicts.
IV. Established a city staff bowling team for the King Pins Challenge; the tournament is
scheduled for Sunday, March 25, 5-8pm at the Shops of Sunset Place. The team is
composed of representatives from each city department as follows: Andres Figueroa,
Building; Marcus Lightfoot, Planning & Zoning; Manny Mongalo, Public Works,
Martha Cortes, Parks & Recreation; Wilfred Hall, Code Enforcement; and Carmen
Baker the Team Captain.
v. Re-established the City of South Miami Team to participate during the 2012 Mercedes-
Benz Corporate Run.
f. Human Resources:
1. We completed the interview process for the Assistant Director of Parks and
Recreation and extended a conditional employment offer to the most qualified
applicant.
11. We are actively recruiting for the South Miami Police Department's Reserve
Police Officer Program. Only certified officers are eligible for this position.
Applicants must submit the City Application with copies of all certifications to
the Human Resources Office. Recruitment will continue until further notice.
111. As part of the City's initiative to go paperless, Human Resources continued the
implementation process for the City'S new payroll/time and attendance software.
The projected "go live date" is April 1, 2012.
IV. The Human Resources Department encourages all employees to join us for our
new fitness initiative as part of the South Miami Wellness Program. The group
meets every Tuesday and Thursday evening after work. Come prepared to work
City Manager's Report to the Commission for March 20,2012
out and have fun!!! The group is presently training to participate in the upcoming
Corporate Run. Contact Human Resources (305-668-3878) for more information.
v. The Human Resources Department is seeking participants for the Smoking
Cessation Program. This is a free program open to all employees, residents and
friends. Now is the perfect time to quit smoking. Please contact Human
Resources to sign up.
g. Public Works: See Attachment A.
h. Parks and Recreation: See Attachment B.
i. Planning and Zoning Department:
a. The Department continues its review of the Future Land Use Map and Land
Development Code, working in conjunction with the Planning Board and the City
Attorney to provide recommended updates. The following amendments are
currently being evaluated by the Planning Department and will be submitted to the
Planning Board for review and recommendation, prior to being sent to the City
Commission for review.
1. An amendment addressing a three-story transitional zoning district that could be
applied to a transitional zone between Mixed Use/Multi-Family and Single-Family
zoning districts.
11. An amendment to the comprehensive plan to consider a three-story land use
category to act as a buffer between single family residential and four story districts.
111. An amendment to create a new category called Neighborhood Mixed-Use.
IV. A land use amendment to change the two remaining parcels for the Madison Square
project.
v. A Future Land Use Map amendment to change the existing land use designation of
the following parcels from Multiple Family Residential 4-story to 2-story: South
Miami Gardens Apartments; Red Road Apartments; and Lee Park Condominium.
This item is scheduled to be heard by the Planning Board at their March 27, 2012
regular meeting. Property owners were notified about the proposed changes. It is
anticipated that this item will be before the City Commission in April 2012.
VI. A Future Land Use Map amendment to change the existing land use designation for
Fellowship Baptist Church and University Christian Church, from
Public/Institutional 4-story, to Religious Institution 2-story. This item is tentatively
scheduled to be heard by the Planning Board at their April 10, 2012 regular
meeting.
b. Variance requests were submitted by the Miami Dade Affordable Housing
Foundation for two substandard lots of record, and reviewed by the Planning Board
at their March 13, 2012 meeting. These requests will be coming before the City
Commission for final approval at the April 3, 2012 meeting. One property conveyed
City Manager's Report to the Commission for March 20, 2012
by the CRA to the Housing Foundation remams to be submitted for variance
reVIew.
c. The first three of six homes being constructed by the Miami Dade Affordable
Housing Foundation are scheduled for construction review by the ERPB on March
20,2012 prior to permit review and approval.
d. The Planning Board reviewed an amendment to the City's Land Development Code
dealing with nonconforming lots of record. The item was deferred pending
additional research being provided to the Board by the Planning Department.
e. At the March 6, 2012 City Commission meeting, it was requested that staff begin
preparing a report on the following items. A housing absorption rate study; a
housing vacancy rate study; levels of service report and concurrency study on
transportation and public schools. The Planning Department is currently
investigating the cost of conducting the housing studies requested.
j. Commission directives or issues:
1. Pension: No change in status from last report.
11. Parking reform: No changes in status since last report.
iii. Master Park Plan: No changes in status since last report.
IV. Welcome to South Miami signs: No change in status
v. South Miami Hospital permits. See Attachment C.
VI. Annexation: Fiscal analysis is ongoing and we will try to expedite the
information for the Commission to review.
vii. Murray Park Pool Project: Operator negotiations stopped since Ms. Oca
decided that she is no longer interested in pursuing this endeavor with the City. I
am requesting guidance on the manner to proceed with the alert that we as a City
need to move forward with this program since our CDBG dollars expire on
December 31, 2012, and the proj ect needs to be substantially completed by then.
END OF MEMORANDUM
City Manager's Report to the Commission for March 20, 2012
Public Works Attachment A
Engineering and Construction Division
The following is a status report of on-going projects .
SW 66th Street Improvements Phase II: Traffic signs are scheduled to be installed this week. A final
inspection will be conducted next week to verify completion of remaining tasks.
Manor Lane Traffic Calming Project: On March 9 , 2012, the Traffic Study report was submitted to
Public Works and is currently under review . The report 's recommendation is based on Miami-Dade
County's Policy for Traffic Calming measures . From the County's criteria and traffic information collected
from the area, two (2) locations met the evaluation :
• SW 63 rd Avenue from SW 72 Street to SW 74th Street
• Manor Lane from SW 64 th Court to SW 78th Terrace.
Upon final review, Public Works will submit the document for the County review.
Commerce Lane Road Resurfacing and Streetscape Project & Progress Lane Drainage
Improvements: Pursuant to CRA's presentation to the Board on March 5, 2012 , Public Works is
coordinating with the designer to prepare and subm it a design project close-out report that will summarize
the design approach and engineer's probable cost to construct the project.
Pinecrest Villas Traffic Calming Project: Design plans for the speed tables were sent to Miami Dade
Public Works for review. An Intergovernmental Agreement is being prepared for upcoming commission
approval.
Citywide Road Resurfacing Project (Phase II): The work is substantially complete. Punch list is being
prepared to finalize the project.
Stormwater Master Plan Update: A Notice to Proceed was issued to the designer on 3/14/2012 and
work commenced .
City Hall Septic Tank Sewer Connection: Permitting activities are ongoing and a permit is being issued
by DERM.
Mango Terrace Traffic Calming Project: The designer is tabulating the data collected and the findings
will be submitted to Public Works within the week .
Sunset Drive Median -Downtown: 100% draft plans were received. Date Palms are considered to
ensure adequate space for root growth in the median . Root barriers are to be installed to protect the
median from root intrusion and heaving. Public Works is submitting the final changes to the designer for
final revisions . Plans were submitted to the WASD and County 's Public Works Department for review and
comment.
South Miami Bike Rack Initiative (Citywide): On March 14, 2012, the manufacturer informed the City
that the original bollards were manufactured with round arms instead of square ones. For this reason,
they are fabricating new ones with the correct specifications. The anticipated delivery date is scheduled
for April 2012.
Alleyway Drainage Improvements in the vicinity of Sunset Drive and SW 58th Avenue: Final plans
are being prepared for submission to DERM for review and approval.
Public Works Attachment A
City Manager's Report to the Commission for March 20,2012
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Candidates from the "Weed & Seed" program assisted Street and Landscape Division crew with
day-to-day maintenance activities.
Swept the streets, cleaned up downtown, dump the litter cans through out the city for the Solid
Waste Division, mowed City Hall and right of ways, pressure cleaned sidewalks downtown, and
cleaned up downtown.
Mowed right of ways.
Delivered (4) new garbage containers to resident.
Performed pick up of garbage and trash routes.
Performed daily power street sweeping, please note that two sweepers were used most of this
time in order to keep up with the fallen leaves.
Performed daily clean up & watered pots downtown.
Pressure cleaned sidewalks downtown on Wednesday's.
Dumped litter cans throughout the City three times a week.
Filled seventeen (39) crane holes.
Performed street light inspection on 62 nd Street SW 62 nd Avenue.
Pruned six (6) trees on SW 6th Street blw 58 th Place to 59 th Place.
Grinded down lifted portions of sidewalk along SW 61 st Court from 66 th Street to 68 th Street in
front of Marshall Williamson Park.
Repaired two (2) pot holes at 52 nd Street SW 65th Avenue.
Installed "No Dumping" sign.
Removed tires from 64th Street SW 58 th Court.
Repaired 25 MPH signs at 64 th Street SW 59th Avenue, 64 th Street SW 5th Court and 68th Street
SW 69 th Avenue.
Pruned eighteen (18) Fish Tail Palm trees at City Hall.
Mowed alley way on SW 62 nd Avenue and SW 62 nd Court from 64 th Street to 68 th Street.
Put new mulch at Police Department.
Pruned tree at 6321 SW 43 rd Street.
Cleaned out planters at 74th Street SW 59 th Avenue.
De-weeded, hedged and sprayed round-up on planters on SW 59 th Place from 64 th Street to 69th
Street.
Relocated "curve" sign from street to better location on Manor Lane.
Removed weeds from storm drain and removed trash from street curb on Manor Lane.
Filled two (2) portholes in front of 7410 SW 74 th Street.
Filled two (2) pot holes at 42nd Street SW 65 th Avenue.
Installed a "No Outlet" sign at 62 nd Street SW 62 nd Avenue.
Repaired one (1) 25 MPH sign on 64th Street SW 64 th Court.
Installed "No Dumping " sign at 6601 SW 59 th Avenue.
Repaired banner in the downtown area.
Performed thorough cleanup of the fish pond and fed the fish at City Hall.
Serviced Irepaired (31) vehicles and heavy equipment at the Motor Pool.
Relocated furniture at the Planning Department.
Met with IDC and CRA at the Mobley Building for the rewiring.
Moved boxes from PW to the Old Motor Pool
Cleaned bay 3 and disposed of marked boxes from Old Motor Pool.
Checked electrical panel at the Commission Chambers.
Repair electrical box for lights on Sunset Drive.
Troubleshoot NC problem at Headstart. Called NC contractor for repair.
Re-set city wide light timers and alc thermostat due to time saving hour change.
Commenced rewiring at the Mobley Building.
Checked HR storage boxes at the Old Motorpool.
Removed and repaired vertical blinds in men's bathroom at City Hall.
Relocated hand sanitizer container at the Community Center.
City Manager's Report to the Commission for March 20,2012
Parks and Recreation Attachment B
The following are the accomplishments:
1. South Miami Adult Basketball League, the team representing the City of South
Miami, plays from 8:00pm to 10:00pm on Tuesday and Thursday nights at the
South Miami Community Center. Their record is 3 and o.
11. The South Miami Youth Basketball travelling teams U9 and U1 0 made it to the
playoffs and advanced to the second round. Games will be played on March 21
and March 24.
111. New carpet will be installed on Tuesday, Wednesday, and Thursday of this week.
It is predicted to finish on Thursday evening.
IV. The fitness Center has 141 members.
v. Population in the Afterschool House is 113.
Vl. Continuous support of the football and cheerleading program by attending various
meetings throughout the month.
V11. 70 seniors are being served hot meals daily.
Vlll. 20 participants continue to receive meals from the Meals on Wheels.
IX. 30 seniors were taken to Dadeland Walkers, an exercise course, located at
Dadeland Mall.
x. Mary Kay Cosmetics did a free facial for 10 seniors.
Xl. Every Thursdays and Fridays, 23 seniors are taken to Wallmart and Sedano's
grocery stores.
X11. 35 participants registered for track.
Track Meets:
March 10, 2012, 3rd Annual City of South Miami PAL Mayors Invitational,
located at Curtis Park. Over twenty different parks were represented.
Below are the results of our first track meet along with our participants names:
1. Jalen Brown, sub-bantam Long Jump 2nd place.
2. Robert Holton, sub-bantam long jump 3rd pLace.
3. Deniya Capers, primary long jump, 2 nd pJace.
4. Zahara Shrosphire, primary long jump 3rd place.
5. Kayla Lovett, sub-bantam long jump, 3rd flace.
6. Jaquisha Hightower, youth long jump 3r place.
Dog Park: No change
City Manager's Report to the Commission for March 20,2012
Building Department, Attachment C: South Miami Hospital Active Permits
South Miami
Hospital as of March 1,2012
Permit Date Date
Number Permit Description Issued Closed
12-0262 Low Voltage for 11-0580 3/15/2012
12-0253 Motor for 11-0215 3/15/2012
12-0239 Main Electrical for 12-0042 3/13/2012
12-0223 Phone & Data system 1 st 3/5/2012
12-0222 Phone & Data Education Bldg 3/5/2012
12-0221 Phone & Data 6th pavilion 3/5/2012
12-0220 Phone & Data 5th pavilion 3/5/2012
12-0219 Phone & Data 4th fl Main Bldg 3/5/2012
12-0214 Low slope for for 10-1035 3/8/2012
12-0204 Phone & PC system 7th FI 3/1/2012
12-0203 Phone & PC System 3rd-5th FI 3/1/2012
12-0154 Windows and doors for 10-1035 3/12/2012
12-0153 CCTV System 2/16/2012 2/22/2012
12-0141 Fire Alarm for 11-0853 2/14/2012
12-0140 Voice & Data cables 2/13/2012
12-0128 Main Plumbing for 11-1104 2/16/2012
12-0102 Main Mechanical for 11-0580 2/7/2012
12-0093 Motorized Fence 2/7/2012
12-0092 Main Plumbing for 11-0580 2/8/2012
12-0067 Main Electrical for 11-0854 1/19/2012
12-0066 Main Electrical for 11-0853 1/19/2012 3/1/2012
12-0057 Phone & PC System for Garage Security 1/19/2012
12-0055 Main Mechanical for 11-0854 2/2/2012
12-0054 Main Plumbing for 11-0854 2/17/2012 2/29/2012
12-0053 Main Mechanical for 11-0853 2/2/2012
12-0052 Main Plumbing for 11-0853 2/2/2012 2/29/2012
12-0043 Main Electrical for 11-0580 1/18/2012
12-0042 New Administrative Offices 2/21/2012
12-0024 Fire sprinklers for 11-0853 1/9/2012 3/7/2012
12-0023 Fire sprinklers for 11-0854 1/9/2012
12-0003 Drainage for 12-0002 2/1/2012
12-0002 Paving for 10-1035 2/1/2012
11-1290 Phone & PC system at Health center 12/23/2011
11-1289 Phone System 12/13/2011
11-1251 Fire Alarm 3rd & 5th FI 12/8/2011
11-1246 Pre Cast Panel 12/15/2011
11-1234 Data 12/5/2011
11-1233 Low Voltage 12/5/2011
11-1229 Outlets 12/2/2011
11-1219 Phone & PC system 12/1/2011
City Manager's Report to the Commission for March 20,2012
11-1216 Power and data 3/5/2012
11-1210 Pneumatic Tube System 12/28/2011
11-1206 Shower pan 11/28/2011
11-1135 Outlets 1 st fl CEP 11/7/2011 11/14/2011
11-1131 Outlets Radiology 11/4/2011 11/14/2011
11-1130 Outlets Education Bldg 11/4/2011 11/14/2011
11-1129 Outlets CCU 11/4/2011 11/14/2011
11-1128 Repair raceways 11/4/2011 11/14/2011
11-1127 Outlets in waiting room 11/4/2011
11-1113 Low Voltage for 11-0382 11/3/2011 11/8/2011
11-1104 Kitchen Flooring 1/30/2012
11-1089 Main Electrical for 11-0816 10/26/2011 10/272011
11-1083 Automatic door 1/24/2012
11-1067 Roof for Energy Plant 2/2/2012
11-1032 Phone & PC system 10/11/2011
11-1028 Phone & PC system 10/6/2011
11-1027 Outlets for IT 10/6/2011 3/9/2012
11-1021 Pour 7 10/4/2011 11/14/2011
11-1007 Main Electrical for 11-0671 10/4/2011 10/19/2011
11-1006 Outlets & Intercom 10/4/2011
11-1004 Beam repair 11/23/2011 1/10/2012
11-0977 Pour6 9/26/2011 11/14/2011
11-0964 Special outlet 9/26/2011 10/6/2011
11-0944 Pour5 9/19/2011 11/14/2011
11-0915 Pour4 9/19/2011 11/142011
11-0865 Fire Alarm 8/30/2011 9/2/2011
11-0853 File Room Remodel 10/27/2011
11-0852 Tem kitchen trailer 3/19/2012
11-0831 Shoring 8/26/2011
11-0829 Fire Sprinklers 9/7/2011
11-0823 Main electrical 11-0293 8/18/2011 8/23/2011
11-0819 Main mechanical 10-1035 10/27/2011
11-0818 Med gas for 10-1035 10/27/2011
11-0816 Interior remodel for Admin. Offices 9/27/2011 10/31/2011
11-0799 Main plumbing 11-0382 8/19/2011 10/20/2011
11-0798 Duct work 11-0382 8/19/2011 10/14/2011
11-0796 Fire alarm 11-0382 8/12/2011 3/12/2012
11-0774 Relocate outlets 11-0076 8/9/2011 8/30/2011
11-0754 Main plumbing 11-0076 8/1/2011 9/12/2011
11-0739 Main electrical for 10-1035 7/25/2011
11-0696 Plumbing for 10-0818 7/11/2011
11-0686 Phone and pc system 7/5/2011
11-0678 Mechanical for 11-0435 7/19/2011 7/20/2011
11-0674 Main Plumbing for 10-1035 7/21/2011
11-0672 Phone and pc system 7/12/2011 3/6/2012
11-0671 New Pneumatic Tube Station 9/7/2011 11/16/2011
11-0643 Plumbing for 11-0435 7/1/2011 7/27/2011
11-0640 Fire Alarm 6/23/2011 9/1/2011
11-0639 Outlets and light fixtures 6/23/2011 7/22/2011
11-0625 Sewer and water connection 6/23/2011 6/29/2011
City Manager's Report to the Commission for March 20, 2012
11-0619 Phone and pc system 6/16/2011
11-0600 Interior wall and doors 7/12/2011 9/912011
11-0598 Fire sprinklers 6/27/2011
11-0580 NICU 3rd FI 12/28/2011
11-0578 Fix set & rough for 11-0293 6/10/2011 8/18/2011
11-0567 Crane foundation 6/10/2011
11-0554 Low Voltage 11-0358 6/15/2011 6/17/2011
11-0539 Low Voltage 6th 6/1/2011
11-0536 Temp wash station 6/23/2011 6/29/2011
11-0535 Relocate raceways 2nd FI 6/2/2011 7/1/2011
11-0534 Outlet for NICU 3 Rm 13 6/2/2011 7/1/2011
11-0533 Outlets for east tower 1 st fl 6/2/2011 7/5/2011
11-0528 Cat 5 cables 5/31/2011 7/18/2011
11-0520 North tower re-roof 1/13/2012
11-0489 NC Diffuser 6/17/2011
11-0464 Fire Sprinklers for 10-818 5/11/2011
11-0443 Master mechanical for 10-0818 5/10/2011 2/17/2012
11-0435 Bathroom Remodel 6/14/2011 8/29/2011
11-0424 Data outlets 4/29/2011 6/23/2011
11-0423 ER Antenna 4/29/2011 6/23/2011
11-0422 Portable X-ray connection 4/29/2011 6/23/2011
11-0421 TV Monitor 4/29/2011 6/23/2011
11-0420 Data/Comm 5th FI Main Pharmacy 4/28/2011
11-0419 Data/Comm 1 st FI Main 4/28/2011
11-0418 Data/Comm Medical Arts Surgery 4/28/2011
11-0417 Data/Comm Labor & Delivery 4/28/2011
11-0416 Low Volt. 6th FI Pavilion 4/28/2011
11-0398 Irrigation system 6/1/2011
11-0391 Steel stairs & land 5/5/2011
11-0385 Electrical main for 10-0818 4/26/2011
11-0382 New nursery 7/12/2011
11-0378 Special outlets for 11-0173 4/21/2011 4/25/2011
11-0370 Change sprinkler heads 4/20/2011 4/21/2011
11-0366 Med gas for 11-0173 4/18/2011 4/21/2011
11-0340 Data/Comm 7th Main 4/7/2011 12129/2011
11-0339 Data/Comm Out patient Dept. 4/712011 12129/2011
11-0338 Data/Comm Main 4/712011 12129/2011
11-0337 Data/Comm Pavilion 4/712011 12129/2011
11-0311 Mechanical main for 10-1035 4/5/2011 7/11/2011
11-0293 Remodel 1 st fl restroom 6/3/2011 9/2/2011
11-0266 Data/Comm 3/15/2011 8/23/2011
11-0249 2nd fl Fire Sprinklers 3/15/2011
11-0215 Kitchen Hood 12/14/2011
11-0197 Data/Comm 2/28/2011 8/23/2011
11-0185 Electric door for Radiology 2/24/2011
11-0184 Receptacle and data outlet 2/24/2011 8/312011
11-0183 Data/Comm 2nd fl 2/24/2011 8/23/2011
11-0182 CommlTV 2/24/2011 6/912011
11-0172 Repairs to slab in Equipment penthouse 5/10/2011
11-0162 Rebuild sidewalk to comply with ADA 5/25/2011 11/9/2011
City Manager's Report to the Commission for March 20,2012
11-0137 3rd & 4th fl bridge replacement 3/22/2011
11-0014 High hats & dimmers 1/12/2011
10-1192 DatalComm 12/28/2010 619/2011
10-1178 DatalComm 12/21/2010 313/2011
10-1102 Fire sprinklers for 10 -0327 1/12/2011
10-1099 Intercom 12/3/2010 61312011
10-1079 Temporary canopy 12/16/2010 611612011
10-1062 Shower pan 11/10/2010 12/10/2010
10-1035 ER expansion Master 7/8/2011
10-0978 Storefront 11/2/2010 6116/2011
10-0975 Fan 10/19/2010
10-0951 Fire sprinklers for 10-0732 10/19/2010 11/18/2010
10-0882 Fire Alarm for 08-1401 9/21/2010 3/912012
10-0864 Electrical main for 10-0264 9/21/2010 6/15/2011
10-0818 Elevator & equipment room upgrade 4/4/2010
10-0760 Electrical main for 08-1401 8/20/2010 11/21/2011
10-0694 Duct Bank 8/6/2010 6/10/2011
10-0671 Empty raceway for microwave antenna 7/27/2010
10-0660 DatalComm 7/22/2010 8/26/2010
10-0640 3 Double wide construction trailers 5/5/2011
10-0608 Parking lot for 10-0327 8/10/2010 6/20/2011
10-0598 Plumbing main for 10-0327 7/7/2010 6/20/2011
10-0591 Temporary water closet for 10-0327 7/6/2010 6/16/2011
10-0589 East tower Cafe phone & computer system 7/2/2010
10-0583 Water connection & piping for 10-0327 7/8/2010 6/16/2011
10-0582 Med gas for 10-0327 7/8/2010 1219/2010
10-0535 Impact doors 10/8/2010
10-0523 Low voltage for 08-1401 6/21/2010 11/15/2011
10-0421 Mechanical main for 08-1401 5/20/2010 11/14/2011
10-0390 Plumbing main for 08-1401 5/10/2010 11/9/2011
10-0380 Spec-outlets for 09-0963 5/3/2010
10-0341 Electrical main for 08-1401 4/20/2010 11/14/2011
10-0327 Underground utilities 11/30/2010 3111/2011
10-0264 SMH Cord Blood 7/7/2010 6/9/2011
09-1110 Cooling tower 3/17/2010
09-0963 5th fl Chemistry lab Equipment 3/11/2010
08-1401 Lab interior remodel master 4/13/2010