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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the ~iy:ommission
South Miami
~ 'rflr
2001
Hector Mirabile, Ph.D., City Manager! 1 I)
January 25, 2012 Agenda Item NO.:_d"""" __
A Resolution authorizing the city manager to purchase 36
Microsoft Office 2010 Standard and 12 Microsoft Office 2010
Professional for a total expenditure associated with this project
of $13,524 from account number 001-1340-513-5205 computer
equipment.
The City's MIS Office -International Data Consultants, Inc (IDC) is tasked with
working towards upgrading the current software the city has in place. To achieve
this task, the city will purchase 36 Microsoft 2010 Standard -Open License and
12 Microsoft Office 2010 Professional Open License. By purchasing these
licenses the city will accomplish various tasks, it will provide staff a powerful
way to best work and be a more efficient and informed team. Additionally, it
will provide both the administrative and support staff familiar intuitive tools to
work with.
IDC submitted the best quote, hence purchasing the licenses directly from IDC
will give the city a savings per unit. Quotes from three different vendors were
received, recommendation is to purchase from IDC as it is the lowest quote.
Microsoft Office 2010 Standard -36 Open License
Provantage $ 262.39 per unit -total $ 9,446.04
CDW.com $ 295.99 per unit-total $ 10,655.64
Royal Discount $ 296.97 per unit-total $ 10,690.92
IDC $ 260.00 per unit -total $ 9,360.00
Microsoft Office 2010 Professional-12 Open License
Provantage $358.17 perunit-total $ 4,298.04
CDW.com $ 403.99 per unit-total $ 4,847.88
Royal Discount $ 404.99 per unit-total $ 4,859.88
IDC $ 347.00 per unit-total $ 4,164.00
$ 13,524.00
Funding Sonrce: 001-1340-513-5205 Computer Equipment -after expenditure the balance of the
account is $ 64,548.48
Backup Documentation:
o Quotes from Provantage, CDW.com, Royal Discount
o Quotation from International Data Consultants (IDC)
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RESOLUTION NO.: ________ _
A Resolutiou authorizing the city manager to purchase 36 Microsoft Office 2010 Standard
and 12 Microsoft Office 2010 Professional for a total expenditure associated with this project
of $13,524 from account number 001-1340-513-5205 computer equipment.
WHEREAS, the City's MIS Office International Data Consultants, Inc. (IDC) is tasked with working
towards upgrading the current software that the city has in place; and
WHEREAS, the City of South Miami needs assistance in achieving this task which will require the
expertise of the MIS Office, International Data Consultants (IDC) who can help implement and carry out this
important task; and
WHEREAS, to achieve this task, the City will purchase 36 Microsoft Office 2010 Standard -Open
License per unit cost of $ 260 and 12 Microsoft Office 20 I 0 Professional -Open License per unit cost of $347 to
help in the process. By purchasing these licenses the city will accomplish various important tasks, it will provide
staff a powerful way to best work and be a more efficient and informed team. Additionally, it will provide both the
administrative and support staff familiar intuitive tools to work with; and
WHEREAS, the City desires to purchase these Licenses from IDC (International Data Consulting) for a
total amount of $ 13,524.00.Quotes from three different vendors were received, as set forth below, and City staff
recommends the purchase from IDC (International Data Consultants) as it is the lowest quote s shown in Exhibit
A.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The city manager is authorize to purchase the 36 Microsoft Office 2010 Standard Open
Li<;ense and 12 Microsoft Office 2010 Professional-Open License from IDC (International Data Consulting) as
set forth in Exhibit A which is attached and made part of this resolution by reference, for a total amount of $
13,524.00 to be paid from account number 001-1340-513-5205 computer equipment which has a current balance
of $78,072.48 and after the expenditure the balance of the account is $64,548.48.
Section 2 This resolution shall be effective immediately upon being approved by a vote of the City
Commission.
Passed and Adopted this _day of __ -,-,.2012.
Attest:
City Clerk
READ AND APPROVED AS TO
FORM, LANGUAGE, LEGALITY
AND EXECUTION THEREOF:
. CITY ATTORNEY
Approved:
Mayor
Commission Vote:
Mayor Stoddard:
Vice Mayor Liebman:
Commissioner Newman:
Commissioner Harris:
Commissioner Welsh:
Exhibit A
Quotes from three different vendors including IDC (International Data Consultants), please see below for details.
Microsoft Office 2010 Standard -36 Open License
Provantage $ 262.39 per unit -total $ 9,446.04
CDW.com $ 295.99 per unit-total $ 10,655.64
Royal Discount $ 296.97 per unit -total $ 10,690.92
IDC $ 260.00 per unit-total $ 9,360.00
Microsoft Office 2010 Professional-12 Open License
Provantage $ 358.17 per unit -total $ 4,298.04
CDW.com $ 403.99 per unit-total $ 4,847.88
Royal Discount $ 404.99 per unit-total $ 4,859.88
IDC $ 347.00 per unit-total $ 4,164.00
MGarciaimydocumentslMemoandReso!utionsITrelatediMemoandResoIDe-purchase Microsoft Office 20! 0 Jan 2012
i
! 13302 SW 128th Street
~~~~ Miami, Florida 33186 ,P: 305-253-7677
'F: 305-253-7657
International O~lil Consuillants
Name 1 Address
City of South Miami
Alfredo Riverol
6130 Sunset Drive
Miami, Florida 33143
Description
Microsoft Office 2010 Standard -Open License
Microsoft Office 2010 Professional -Open License
We appreciate your business. Thank you.
Phone # Fax #
P,O, No,
Qty
Quotation
Date Estimate #
1111612011 639
Terms Rep Project
Net Receipt RA
Cost Total
36 260,00 9,360.00
12 347.00 4,164.00
SUbtotal $13,524.00
Sales Tax (7_0%) $0.00
Total $13,524.00
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Product Type Software Licensing
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Iechnical Specs
Microsoft Office 2.010 is one ofth~ b~st productivity experiences across Ihe PC, phone, and l>rowser for what you depend on today and
whalyou'U oxpect tomorrow. ftdeflvers tMe complele famiHar and intuitive tools you need to keep your business <;onnected.
With SharePolnt Workspace 2010, you can keep ail your SharePolnt documents and tlsls available "mine. When you connect, only the
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stay upto date and do much more than Just fIlad a-mail from your mobile device.
PowerPivot for Excel 2010 can help 10 quickly calculate large volumes of data from multiple sources, And take advantage of tho
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PowerPolnt2010 Inlloducos the photo and video edWng toots Ihat let you 111m a video clip, tum a color film Into black & white, add
artistic effects to photos, and more. Office Professional Plus 2010 puls you in the director's chair, enabling you to create dazznng digital
content in PowerPoint 2010 without the need for expensive third-party tools.
Office Professionat Plus 2010 extends the Ribbon Interface throughout mostapp~cations, enabling yourleam 10 find the commands
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The conversa~on view and "Clean Up" and "Ignore" features in Outlook 2010 can remove duplicate Information and act like a "mute
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Warnings can be conl'lgured by IT to show alerts such as when a massage Is addressed to a I~fge distribution tist orto re<:ipienls
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Organize projects, manage finances and bulld a better way 10 do business wilh tools from Microsofl® Office ProfeSsional 2010. Exchange ideas with customers and
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Enjoy flexibility -now you can easily post your Office documents online and access, share and edil them wilh Office Web Apps. It's an ideal way to extend your Offie(!
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Work together _ brainstorm ideas, share notes and work on documents wilh olhers simultaneously thanks to the new co-authoring tool In Word, PowerPoinl® and
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Find it on new Baokstage'M view-replaces the traditional File menu to give you one go-to spot to conveniently save, opan and print dOClJmenls, Customize Ihe tllb
commands 10 fit your individual needs so you can navigale tasks effortlessly.
Programs you rely on -MicfOsof\® Office 2010 Is an Industry standard offering OUf latest, innovative lools io make your documents richer and more informative.
Professional includes 2010 versions of Word, Excel®, PowerPoint®, OneNote®, Oullook®, Publisher and AccesS®.
See More: Office 2010 Features Star in an Office 2010 Video
See it in Action
Office 2010 Overview
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