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2To: From: Date: Subject: Background: Cost: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM The Honorable Mayor & Members of the ~iy:ommission South Miami ~ 'rflr 2001 Hector Mirabile, Ph.D., City Manager! 1 I) January 25, 2012 Agenda Item NO.:_d"""" __ A Resolution authorizing the city manager to purchase 36 Microsoft Office 2010 Standard and 12 Microsoft Office 2010 Professional for a total expenditure associated with this project of $13,524 from account number 001-1340-513-5205 computer equipment. The City's MIS Office -International Data Consultants, Inc (IDC) is tasked with working towards upgrading the current software the city has in place. To achieve this task, the city will purchase 36 Microsoft 2010 Standard -Open License and 12 Microsoft Office 2010 Professional Open License. By purchasing these licenses the city will accomplish various tasks, it will provide staff a powerful way to best work and be a more efficient and informed team. Additionally, it will provide both the administrative and support staff familiar intuitive tools to work with. IDC submitted the best quote, hence purchasing the licenses directly from IDC will give the city a savings per unit. Quotes from three different vendors were received, recommendation is to purchase from IDC as it is the lowest quote. Microsoft Office 2010 Standard -36 Open License Provantage $ 262.39 per unit -total $ 9,446.04 CDW.com $ 295.99 per unit-total $ 10,655.64 Royal Discount $ 296.97 per unit-total $ 10,690.92 IDC $ 260.00 per unit -total $ 9,360.00 Microsoft Office 2010 Professional-12 Open License Provantage $358.17 perunit-total $ 4,298.04 CDW.com $ 403.99 per unit-total $ 4,847.88 Royal Discount $ 404.99 per unit-total $ 4,859.88 IDC $ 347.00 per unit-total $ 4,164.00 $ 13,524.00 Funding Sonrce: 001-1340-513-5205 Computer Equipment -after expenditure the balance of the account is $ 64,548.48 Backup Documentation: o Quotes from Provantage, CDW.com, Royal Discount o Quotation from International Data Consultants (IDC) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 RESOLUTION NO.: ________ _ A Resolutiou authorizing the city manager to purchase 36 Microsoft Office 2010 Standard and 12 Microsoft Office 2010 Professional for a total expenditure associated with this project of $13,524 from account number 001-1340-513-5205 computer equipment. WHEREAS, the City's MIS Office International Data Consultants, Inc. (IDC) is tasked with working towards upgrading the current software that the city has in place; and WHEREAS, the City of South Miami needs assistance in achieving this task which will require the expertise of the MIS Office, International Data Consultants (IDC) who can help implement and carry out this important task; and WHEREAS, to achieve this task, the City will purchase 36 Microsoft Office 2010 Standard -Open License per unit cost of $ 260 and 12 Microsoft Office 20 I 0 Professional -Open License per unit cost of $347 to help in the process. By purchasing these licenses the city will accomplish various important tasks, it will provide staff a powerful way to best work and be a more efficient and informed team. Additionally, it will provide both the administrative and support staff familiar intuitive tools to work with; and WHEREAS, the City desires to purchase these Licenses from IDC (International Data Consulting) for a total amount of $ 13,524.00.Quotes from three different vendors were received, as set forth below, and City staff recommends the purchase from IDC (International Data Consultants) as it is the lowest quote s shown in Exhibit A. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1: The city manager is authorize to purchase the 36 Microsoft Office 2010 Standard Open Li<;ense and 12 Microsoft Office 2010 Professional-Open License from IDC (International Data Consulting) as set forth in Exhibit A which is attached and made part of this resolution by reference, for a total amount of $ 13,524.00 to be paid from account number 001-1340-513-5205 computer equipment which has a current balance of $78,072.48 and after the expenditure the balance of the account is $64,548.48. Section 2 This resolution shall be effective immediately upon being approved by a vote of the City Commission. Passed and Adopted this _day of __ -,-,.2012. Attest: City Clerk READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION THEREOF: . CITY ATTORNEY Approved: Mayor Commission Vote: Mayor Stoddard: Vice Mayor Liebman: Commissioner Newman: Commissioner Harris: Commissioner Welsh: Exhibit A Quotes from three different vendors including IDC (International Data Consultants), please see below for details. Microsoft Office 2010 Standard -36 Open License Provantage $ 262.39 per unit -total $ 9,446.04 CDW.com $ 295.99 per unit-total $ 10,655.64 Royal Discount $ 296.97 per unit -total $ 10,690.92 IDC $ 260.00 per unit-total $ 9,360.00 Microsoft Office 2010 Professional-12 Open License Provantage $ 358.17 per unit -total $ 4,298.04 CDW.com $ 403.99 per unit-total $ 4,847.88 Royal Discount $ 404.99 per unit-total $ 4,859.88 IDC $ 347.00 per unit-total $ 4,164.00 MGarciaimydocumentslMemoandReso!utionsITrelatediMemoandResoIDe-purchase Microsoft Office 20! 0 Jan 2012 i ! 13302 SW 128th Street ~~~~ Miami, Florida 33186 ,P: 305-253-7677 'F: 305-253-7657 International O~lil Consuillants Name 1 Address City of South Miami Alfredo Riverol 6130 Sunset Drive Miami, Florida 33143 Description Microsoft Office 2010 Standard -Open License Microsoft Office 2010 Professional -Open License We appreciate your business. Thank you. Phone # Fax # P,O, No, Qty Quotation Date Estimate # 1111612011 639 Terms Rep Project Net Receipt RA Cost Total 36 260,00 9,360.00 12 347.00 4,164.00 SUbtotal $13,524.00 Sales Tax (7_0%) $0.00 Total $13,524.00 PROVANTAGE.COM: Microsoft 79P-03571 Officeproplus 2010 English Open License... Page 1 of 1 Your World of Technology! www.provantage.com -800-336-1166 USA -330-494-8715 International Officeproplus 2010 English Open License Program NL Lclgov -79P-03571 Microsoft Mictosott GO1..'/) CtRfil'lll:D Partner Officeproplus 2010 English Open License Program NL Lclgov Manufacturer Part# 79P-03571 Volume Licensing III USA Only Provantage Agreement# 0348137 $358.17[. Add to Cart Product Specifications Compare with other products. Product Type Software Licensing Licensing Program Microsoft Open License for Government License Quantity 1 PC License Pricing Local . License Type License Operating System Windows Supported Software Name Office 2010 Professional Plus Platform Supported PC About Microsoft -Software Licenses Products Orders for Microsoft volume licenses are first reviewed by a Provantage licensing specialist for completeness and eligibility. Eligible orders are then processed through one of Microsoft's authorized distributors. Please note that distributors may require up to several days to process some license orders. Please note that volume licenses are agreements only, and usually do not come with any software media.This may require the purchase of a media pack available directly from Microsoft. We will contact you by email if any additional information is required, or if your order cannot be completed. If you would like to discuss your needs or require more information, we encourage you to talk to one of our sales representatives at 800-336-1166 or email usatSales@provantage.com. Manufacturer's Web Site If possible, please base your order on the manufacturer part number ( 79P-03571 ). If you are unsure about exactly what you need, please consult the manufacturer's web site or cali us at 800-336-1166. For the smooth processing of your order, we highly recommend that you first check with Microsoft regarding program details and eligibility. Please base your order on the manufacturer part numbers provided by the manufacturer. www.microsoft.com Provantage is an Authorized Dealer of Microsoft Volume Licenses http://www.provantage.com/microsoft-79p03571~1350348137.htm 112412012 Microsoft Office Professional Plus 2010 -license -79P-03571 -Application Suites -CD ... Page 1 of4 Hi, Log On or Create Account Need Help? 800.800.4239 Follow us Quick Links Cart (0 Items) NEW YEAR, NEW LOOK: Come explore our new menu, navigation tools, and website features! » More search ()ptlons " JAil Product Catalog ,. I Search ror .. 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PROIANTlor www.provantage.com -800-336-1166 USA -330-494-8715 International Officestd 2010 English Open License Program NL Lclgov -021-09729 Microsoft NIicIosoIt GOLD «RTI~IEO Partner Officestd 2010 English Open license Program NL Lclgov Microsoft Volume licensing III C'T:C'ccc7 -C::'::'C:7 Manufacturer Part(t 0~1~09129c/ c ::-;""·-"'~··7:::~=·.\..:::"",'_3:,.,,",,:~,,,,'-< , .... '-- USA Only Product Specifications Compare with other products. Product Type Software Licensing Licensing Program Microsoft Open License for Government License Quantity 1 PC License Pricing Local Government Volume License Type License Operating System Windows Supported Language Supported English Software Name Office 2010 Standard Edition Platform Supported PC About Microsoft -Software Licenses Products Provantage Agreement# 0348142 IJ~i:f~;~9j'[_ Addt~ Cart Orders for Microsoft volume licenses are first reviewed by a Provantage licensing specialist for completeness and eligibility. Eligible orders are then processed through one of Microsoft's authorized distributors. Please note that distributors may require up to several days to process some license orders. Please note that volume licenses are agreements only, and usually do not come with any software media. This may require the purchase of a media pack available directly from Microsoft. We will contact you by email if any additional information is required, or if your order cannot be completed. If you would like to discuss your needs or require more information, we encourage you to talk to one of our sales representatives at 800-336-1166 or email usatSales@provantage.com. Manufacturer's Web Site If pOSSible, please base your order on the manufacturer part number ( 021-09729 ). If you are unsure about exactly what you need, please consult the manufacturer's web site or call us at 800-336-1166. 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